06/01/1998 - Minutes City of Tigard, Oregon
Budget Committee
Meeting Minutes
June 1, 1998
Members Present: George Burgess, Craig Dirksen, Gene Farnstrom, Paul Hunt, Brian Moore,
Jim Nicoli, Bob Rohlf and Max Williams.
Members Absent: Joyce Patton and Ken Scheckla.
Staff Present: Gus Duenas, Jim Hendryx, Wayne Lowry, Mike Miller, Bill Monahan, Michelle
Wareing and Ed Wegner.
Call to Order: Craig Dirksen, Secretary, called the meeting to order at 6:35pm. All members
were present except Joyce Patton and Ken Scheckla.
Approval of Minutes: The minutes for the May 21, 1998 meetings were approved. MSP
Capital Improvement Programs FY 1998/99: Gus Duenas, City Engineer, gave an overview of
proposed Capital Improvement Programs for FY 1998/99. The budgets for the programs are
located on pages 176 - 181.
Gus stated that the Capital Improvement Program (CIP) was established in 1994 and is a seven
year program. The Program is updated each budget year and targets projects to improve the
infrastructure of the City.
Gus stated that the process for choosing projects for the following fiscal year starts with the CIT
meeting in March. The Engineering Department makes a presentation to the citizens and asks
for input from them. Then, there is a presentation to the Planning Commission in early June.
Finally, a presentation is made in late June to City Council for their approval. Gus noted that
the CIP parallels the budget process, but it is separate.
Gus stated that the CIP's are funded by several sources which includes the gas tax, Traffic
Impact Fees (TIF), storm drain fund, sanitary sewer fund, park levy, park SDC, water fund and
other miscellaneous funds. The gas tax funds can only be used to upgrade the streets and
street lights. The TIF funds are used only to improve major collector and arterial streets. The
storm, sanitary sewer and water funds are used to improve those specific systems.
Gus stated that last year the City signed an agreement with Washington County to take over
maintenance of the urban services area. The City and Washington County have joined efforts
to work on several projects. The first big project is the Walnut/Tiedeman realignment and
signalization. The Project was broken into three phases and the County has already started on
phase one.
Gus highlighted the CIP projects completed in FY 1997/98. There was a $1.5 million backlog
on overlay projects. Gus noted that the overlay budget is usually $300,000 to $400,000. Gus
stated that 1.2 miles of pavement were overlaid. Overlaying is a corrective measure. The City
also did preventive maintenance on 2.5 miles of streets. The streets were slurry sealed which
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improves the road quality and makes the streets last longer. Gus noted that street striping was
done citywide.
Gus stated that Phase I of the Bonita Road project was completed. Phase I consisted of
placing all the utility lines underground. Phase II is the restructuring of the railroad crossing and
signalization which will be done by the railroad company, Burlington Northern. Phase III is the
redoing of the road from the bridge to the railroad tracks. Gus noted that the City is ready to go
forward with the project, but Burlington Northern needs to give the City right of entry permission
before construction can begin.
Several other projects that were completed include the four way stop at Main Street and
Burnham Street. The North Dakota traffic calming devices were implemented. The paving of
the parking lot and construction of the waist high garden at the Tigard Senior Center. The
sanitary sewer maintenance program included the completion of the Fairhaven sewer
extension. Gus noted that this was the largest sewer extension program ever done by the City.
Gus highlighted the proposed projects for FY 1998/99. Gus noted that the City will continue to
focus on preventive and corrective maintenance for streets. The City will also be focusing on
the realignment and reconstruction of major streets. This will include the realignment of
Walnut/Tiedeman intersection which was discussed earlier. Gus stated that a consultant has
been selected for the project and that construction should start in spring of 1999.
The City will continue its traffic calming program. Traffic calming is a new name for the speed
hump program. The traffic calming program will be more comprehensive and will allow for
varied solutions to traffic problems instead of just speed humps. The expansion of this program
is part of the Council's goals for streets.
The storm drainage and sanitary sewer major maintenance programs will continue. Gus noted
that Public Works has already identified several projects. The neighborhood sewer extension
program will also continue. Gus stated that two sewer extension projects will be proposed to
Council on June 23, 1998. Gus noted that the projects are relatively small, but are in difficult
areas.
Gus stated that park and water system improvements have been planned. Water system
improvements go through a slightly different process than other CIP's. Gus noted that water
system improvement projects must be approved by the Water Board and then by Council.
Pavement major maintenance includes the continuation of the slurry seal, striping and overlay
programs. Other projects include Nimbus Street where it intersects with Scholls Ferry Road.
Gus noted that this project was planned for FY 97/98, but was put off because of budget
constraints. 68th Avenue project might be set over to FY99/00 since heavy construction is still
being done in this area. Tiedeman Avenue from Tigard Street to the bridge is deteriorated and
might need to be overlaid.
Gus stated that several major street projects are being carried over from FY 97/98. They
include the Bonita Road project, the Greenburg Road overpass and the Walnut/Tiedeman
realignment. Gus noted that the Greenburg Road has started and that it should be completed
by mid-November. The Walnut/Tiedeman realignment will be started next summer after school
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is out. Gus noted that the City has already acquired the necessary property at the
Tiedeman/Walnut intersection and that the design will be completed this summer.
Gus stated that several new projects will be added to major streets projects in FY 1998/99. The
first is the Gaarde Street design and rights of way. Gus noted that it is time for the City to start
reviewing its major collectors and planning for improvements. Gus stated that if the City goes
out for a road bond, it is important that several projects have been identified and designs have
been done. Gus noted that once the Gaarde Street design is done, then the needed rights of
ways can be identified and the acquisition process can be started.
Gus stated that another project that is being carried over is the 79th Avenue improvement. The
design was completed in FY 97/98. Gus noted that a lot of in-house work has been completed.
The project has been discussed at CIT meetings and several methods of funding have been
discussed. Since 79th Avenue is a minor collector and the City has many non-remonstrance
agreements in this area, the project will most likely be funded with a combination of City funds
and a LID.
The traffic calming program projects include 115th Avenue off of Gaarde Street. Gus noted that
speeds are excessive in this area. This project was not included in FY 97/98 because a portion
of the street is steep with an incline of about 8%. Another project is 132nd Avenue, south of
Walnut which was recommended to the City through the CIT process. Several speed humps
will be placed in the road to slow down speeds. Gus stated that the City is in the process of
acquiring rights of way for the 91 st Avenue project.
Gus highlighted the CIP parks projects for FY 98/99. Gus noted that most of the parks projects
are in a holding pattern until the Parks Master Plan is completed. The Fanno Creek pathway
project will connect the paths from Main Street to Ash Street. Also, it will connect Tigard Street
to North Dakota. Gus stated that after the two Fanno Creek path projects are completed, there
are three more path projects planned.
Gus stated that one of the storm/sewer extension projects is at 100th Avenue and Inez Street.
Gus noted that this is a small project and includes only three houses. Gus stated that this
project will be presented to Council on June 23, 1998.
Gus stated that another project being carried over from FY 97/98 is the Park Street drainage
project. Gus stated that there has been a lot of flooding because the drainage system has
been buried as residents have done home improvement projects. Gus noted that easements
will be needed from property owners to complete this project.
New drainage projects planned for FY 98/99 are Lincoln Street and 115th Avenue drainage
improvements. The Lincoln Street project is a continuation of the 91st Avenue project. The
91 st Avenue improvement project will extend the drainage system to Lincoln Street, however, it
will be terminated there. The Lincoln Street project will extend the drainage system to
Commercial Street.
The 115th project will realign the current drainage system. Currently, the drainage system runs
between several homes which get flooded when the system can't handle the flow of water. The
drainage system will be moved so 115th Avenue runs down and connects to 116th Avenue and
continues down to the creek.
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Gus noted that the intersection of Hall Boulevard and Sattler Street will be signalized as part of
the Applewood development. Also, Ross Street will be realigned and signalized as part of this
project. Gus stated that this project is not part of the CIP, but wanted to mention it.
Paul Hunt asked if the City had purchased the necessary land on Ross Street yet. Gus
responded that the City has purchased land for the realignment. Gus noted that the City is
requesting additional right of ways along Hall Blvd. from the developer.
Gus stated that another storm drainage project is the Summerlake Wetland Enhancement.
This used to be called the Merestone Dam project. Gus noted that this project qualifies for
storm system funding.
Brian Moore noted that Gus had mentioned the Gaarde Street project and the possibility of a
bond measure. Brian asked if this was a good time to review other streets and start planning
other projects in preparation for the bond measure. Gus responded that the City is reviewing
other possible projects and is starting with major collectors first. Gus stated that Walnut is a
potential project. Gus stated that the City is waiting for the DKS company to complete the
transportation study before picking other street projects. Gus noted that the transportation
study will be used to develop a 20 year plan.
Craig Dirksen asked why there was not a list of projects discussed by Gus in the budget packet.
Gus responded that the CIP projects are not part of the operating budget and that he was
giving the Committee an overview of the projects just for informational purposes.
Wayne Lowry noted that on page 176 and 178 of the budget, there is list of funding sources
and the projects. Wayne stated that the Budget Committee approves the money allocated for
the projects and that City Council approves the actual projects.
Park and Water Improvements: Jim Hendryx, Community Development Director, and Ed
Wegner, Public Works Director, gave an overview of planned Park and Water improvements for
FY 98/99.
Jim Hendryx highlighted the CIP Parks projects planned for FY 98/99. Jim H. stated the two
main projects are the pathways along Fanno Creek from Scholls Ferry to Hall Blvd and the
Cook Park Expansion. The Cook Park expansion has been divided into three phases. The
implementation of the phases will be started over the next year. Jim stated that over the next
few years the ball field and parking lots will be constructed as well as wetland enhancements
and water line improvements.
Jim H. stated that there are some other small improvements planned for Englewood and
Woodward Park.
Ed Wegner stated that a request for proposal (RFP) was sent out today for the construction of
two shelters at Cook Park. Ed noted that completion is planned for October 1998.
Ed stated that improvements to existing facilities and fields at Cook Park will start in July. Ed
noted that the Tree 2000 planting started today at Cook Park.
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Paul Hunt asked when the City was going to acquire the Thomas Dairy property. Ed responded
that USA stated that the Thomas' will be leaving by the end of June. Ed stated that after July
4th the City will meet with USA to settle the terms. Jim H. stated that the City has an
agreement with the Thomas' to purchase an additional 7 to 9 acres after they leave.
Max Williams asked what type of structures were going to be built at Cook Park as part of the
RFP that was sent out. Ed responded that one is a multi-use gazebo that was developed by a
task force and will be available for outdoor theater and musical events. The second will be a
picnic structure similar to the current picnic structures at Cook Park. The new picnic structure
will be placed down by the river front.
Jim H. stated that the Park Master Plan study was funded in the current year and will be
completed by the end of summer. The study encompassed the entire City, Bull Mountain and
the unincorporated areas. Jim H. noted that additional funds will need to be identified to
implement the improvements and acquisitions recommend by the Plan.
Max Williams asked what consultant was hired to do the Park Master Plan study. Jim H.
responded that MIG, Inc., a park planning firm, was hired. Jim H. stated that a task force was
also created to ensure public involvement in the study process.
Ed highlighted two of the major general CIP projects planned for FY 98/99. The first is the
Library roof replacement. Ed stated that the specs for the project are currently being written
and that construction will take place in August and September. The second project is the
Canterbury site renovation. Canterbury is a water district property that is shared by all the
Public Works divisions. Ed stated that the property is used for material and debris storage.
The renovation will include asphalting and construction of concrete storage bunkers. The costs
for the renovation will be shared by all the Public Works divisions.
Ed gave an overview of current water capital improvements. Ed stated that in addition to SDC
funds, water capital improvements are funded by a 5 year capital improvement project fund. Ed
noted that about $1 million is budgeted each year to improve the current system. Ed stated that
in the current year, the City purchased bigger and more accurate meters as part of the water
meter replacement program. Also, improvements were made to the Grant Street water line and
the Tiedeman vault, which is the valving station for the Bull Run water supply. Finally, the
largest project is the Menlor reservoir construction.
Ed highlighted water capital improvements planned for FY 98/99. Ed stated that most of the
water projects will be in conjunction with street projects. A 24 inch transmission line will be
installed along Walnut street. An 8 inch line will be placed on 79th Avenue as part of the 79th
Avenue improvement project. Also, pipes will be placed during the 91 st Avenue/Lincoln
improvement.
Ed stated that the improvements to water lines on the Greenburg Road overpass and
intersection is being carried over from FY 97/98.
Another project for FY98/99 is to build a pressure reducing station at Bull Mountain. Ed stated
that by the year 2002, a second reservoir will need to be built on Bull Mountain. Ed noted that
the City has already identified possible property to acquire for the second reservoir.
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Wayne Lowry stated that on page 176, the Water CIP fund is budgeted for$4.15 million.
Wayne stated that this money has been allocated for the Willamette Water project. Wayne
noted that the $4.15 million will be transferred from the Water fund into the Water CIP fund.
This money will be used for contracts in regards to the design of the Willamette project.
Ed stated that the $4.15 million is not for construction, it is for the cost of the preliminary
engineering study and design contracts.
Wayne stated that the City does not plan on spending all of the money. Since the contract
costs are unknown, the City wanted to ensure it had enough money in the fund to cover all the
necessary costs.
Max Williams asked if Council would control the money once it was rolled over from the Water
fund into the Water CIP fund. Ed responded that the Council needed to receive
recommendations from the Intergovernmental Water Board before it can spend any of the
money.
Max asked if Ed had an estimate of how much of the $4.15 million the City would spend. Ed
responded that there are three current outstanding contracts with costs of$360,000, $90,000
and $65,000 respectively. Ed stated that the City will never pay more than 42% of these
contracting expenses. The percentage that the City pays depends upon who its partner is and
what the bill is for.
Wayne stated that the fund money will also be used for any right of way acquisitions.
Max asked if earnest or holding money would come out of this fund. Ed responded that yes,
property purchase costs would be allocated to this fund.
Wayne stated that the City enters into all the contracts and pays the full contract amount.
Then, the City's partners reimburse the City for their share of the cost. Wayne noted that any
purchases of land would follow the same procedure.
Max Williams asked how the water line item cost of$6.46 million on page 176 related to the
$4.15 million Water CIP fund. Wayne responded that the $6.46 million was the total cost for all
water projects planned for FY 98/99. The $4.15 million Water CIP fund is just one of several
water funds that will be used to pay the projects' expenses.
Paul Hunt stated that the Willamette Water Supply Agency has been established and has by-
laws. Paul noted that the Agency is in the process of developing a budget and payment
schedule.
Recommended Adiustments to Proposed Budget: Wayne Lowry presented the adjustments to
the Committee.
1. Police Reduction of Materials and Services - $36,000
Wayne stated that an error had been made in the Police budget of$36,000. This error was
discussed at the May 21, 1998 budget meeting.
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2. Social Agency/Arts Reduction - $2,307
Wayne stated that Budget Committee did not allocate all of the $96,000 budgeted for Social
Agency/Arts support. Wayne stated that the budget needed to be reduced by the amount not
allocated.
3. Window and Flashing Repair- $70,000
Wayne stated that the windows have been leaking in City Hall and the Library. The windows
and flashing need to be replaced to fix damage already done and prevent any more damage.
Wayne noted that John Roy discussed this project at the May 21, 1998 meeting. The project
and its costs would be added to General CIP Summary on page 177.
Craig Dirksen asked if this project could be deferred until the City starts its renovations of
existing buildings. Jim N. responded that the project could not wait since water is already
leaking into the buildings and dry rot has started. Bill Monahan noted that it will be 3 to 4 years
before the renovation of the buildings begin. Bill stated that extensive damage has already
been done and it is necessary to do this project now.
Brian Moore asked if it was possible for the project to exceed the $70,000 budget. Bill
Monahan responded that the cost was based on a worst case scenario and the project should
not exceed the budget.
4. GTE Parking Improvements - $7,500
Wayne stated that the City has had an agreement with GTE for years regarding use of their
parking lot and access driveway by the police and building inspectors. A condition of this
agreement was that the City would pay a portion of the cost for repaving the lot and driveway.
This amount needs to be added to the budget.
5. Finance Software Carryover- $17,625
Wayne stated that $25,000 was budgeted in the current fiscal year for this software. However,
the project will not be completed by June 30, 1998. The appropriated money needs to be
carried over into the FY 98/99 budget to complete the project.
6. Community Development Software Carryover- $25,000
Wayne stated that Community Development is upgrading its Tidemark permit software. The
windows version of this software has been delayed, so the project needs to be carried over like
Finance's software.
Craig Dirksen stated that these changes will increase the budget, but that the funds already
existed.
Wayne responded that he will have to change the ending fund balances and some of them will
be greater than budgeted because of the money not spent.
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7. Metro Parks and Greenspace Inventory - $5,000
Bill Monahan stated that the City receives funds from Metro to purchase greenspaces. Bill
stated that he received a letter from Metro in January asking for contributions to pay for an
update of the Metro region's parks and natural areas inventory. The cost of this update is about
$125,000.
Bill noted that the $5,000 is an amount recommended by Metro and is not mandatory. Bill
stated other jurisdictions have given less and that the Budget Committee needed to decide if
the City should participate in this project and how much should be allocated to it. Bill noted that
Jim Hendryx recommended that the City contribute $1,000 to $1,500. Bill stated that he felt the
City shouldn't contribute more than $2,000.
Bob Rohlf asked what the inventory will entail. Is it more than just a list.
Brian Moore stated that the City just completed an inventory of its parks and greenspaces.
Would Metro's inventory duplicate this work. Bill responded that the City would provide its
parks inventory to Metro.
Jim H. stated that this inventory would further Metro's mapping and inventory work throughout
the region. Jim stated that the City has done its own parks inventory, but Metro's inventory is
for the region.
Brian asked Jim H. how much he thought the City should contribute to the Metro inventory
update. Jim H. responded that he thought the City should contribute no more than $2,000.
8. Other Adjustments
Jim Nicoli stated that he wanted to request that the City allocate $2,500 to the Train Day Event
in September. This money will be used to help pay for the cost of bringing the steam engine to
Tigard.
Craig Dirksen asked what funds this money will be allocated from. Will the money come out of
the Social Agency/Arts fund. Jim N. responded perhaps a special events fund.
Bill stated that the Train Day is proposed to be held in downtown Tigard. This event will
enhance the visibility of the downtown. Bill noted this event will provide an opportunity to share
the downtown vision process with citizens. Citizens would be able to give recommendations
and feedback on the downtown vision.
Jim N. stated that Train Day is a joint effort between the City of Beaverton, Tigard/Tualatin
School District and Beaverton School District. Train Day is as an educational event for all 4th
and 5th graders in the two school districts. The school children are learning about trains and
trains role in history in their classrooms to coincide with the train visit. Jim N. noted that the
School Districts are paying for all the transportation costs.
Max asked how many days the train will be in Tigard. Jim N. responded that the train will be
parked in Tigard on Thursday and Friday and will run trips on Saturday and Sunday. The train
will then be parked in Beaverton on Monday and Tuesday.
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Jim N. stated that the Train Day will allow the City to develop relationships with the railroad
company. This relationship could help the City bring other trains and steam engines into the
City in the future.
Brian Moore motioned that the Budget Committee allocate $2,000 to the Metro park inventory
and $2,500 to the Train Day event. Jim Nicoli seconded the motion. The motion was
unanimously passed. MSP
Motion to Approve Proposed Budget as Adjusted: Wayne stated that, with the recommended
adjustments discussed earlier, the addition of the $2,500 for the Train Day event and $2,000
instead of$5,000 for the Metro inventory, the total proposed adjusted budget for FY 98/99 is
$52,597,953. This represents a net increase of$86,300 to the proposed budget.
George Burgess motioned that the Committee approve the proposed adjusted budget of
$52,597,953 for FY 98/99. Jim N. seconded the motion. The motion was unanimously
approved. MSP
Motion to Approve Property Tax Levy at Permanent Rate: Wayne stated that the Property Tax
Summary and permanent rate was located on page 9 of the budget.
Wayne stated that the City's permanent rate is $2.5132/$1,000 of assessed value.
Craig Dirksen stated that the $2.5132 is the maximum amount and that the Budget Committee
could approve a lesser value.
Wayne stated that the Committee could approve a lesser amount, but the proposed budget
recommends levying the full amount.
Wayne stated that the Committee also needed to approve the GO Debt Service of$1,689,068.
Paul Hunt motioned that the Committee approve the permanent rate of$2.5132/$1,000
assessed value and the GO Debt Service of$1,689,068. Jim N. seconded the motion. The
motion was approved unanimously. MSP
Other Business: Craig Dirksen stated that the Committee had discussed separating some of its
duties from the budget cycle. Craig asked if now was the time to discuss this topic.
Wayne responded that he wanted to discuss the proposed supplemental budget with
Committee before other business was discussed.
Wayne stated that the proposed supplemental budget is for the current fiscal year and will be
presented to Council in June. Wayne noted that the Budget Committee will not have to approve
this supplemental budget and that the discussion was for informational purposes only.
Wayne stated that there are two items in the supplemental budget. The first is the Local
Improvement District (LID) fund. Wayne stated that some assumptions were made about right
of way acquisitions for the Dartmouth LID. The acquisitions were budgeted for FY 96/97, but
were done in FY 97/98. The CIP fund needs to be adjusted by $1.1 million. The CIP fund will
be funded by the Beginning Fund Balance since the money was not spent in FY 96/97.
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Wayne stated that the other change is the relationship between the building fund, general fund
and urban services fund. When the City took on the urban services area, assumptions were
made about staff time and services provided to the urban services area. Upon review, it was
determined that the urban services fund was being overcharged and the building and general
fund were being undercharged for related expenses. The new system is based on actual
building inspection activity in the areas and not on assumptions. Wayne noted that the
adjustment is a net zero adjustment amongst the three funds.
Bill stated that after the second budget meeting, the Committee discussed returning mid-cycle
to discuss social services funding and the upcoming year's request for funding. Bill stated that
between now and November, he will do an evaluation of the social service agencies and
programs available in the community. Bill stated that he would like to present the findings and
recommendations of the evaluation to the Committee in December 1998. The Committee will
then discuss the possibility of asking for a RFP from social agencies instead of a funding
request. This way the City could provide funding to agencies that incorporate the City's needs
and vision for social programs in the community.
Bill stated that at the meeting Council could update the Committee on current projects,
supplemental budgets and new laws.
Bob Rohlf asked why there was need for this meeting. Bob asked if there was a problem with
the social agencies this year. Bill responded that there has not been a change in the agencies
who request money each year. Bill stated that the some of the new social agencies might
perceive that the money is not available to them since the same agencies receive money each
year.
Bill stated that the Committee did not receive any new requests this year for funding. However,
there was a lot of interest in the City's building on Burnham that is currently being used by
Interfaith Outreach. Bill noted that the building will be available for use by other agencies when
Interfaith moves out next summer.
Max stated that the Committee had discussed the Balloon Festival, Tigard Daze and the 4th of
July and the City's role in these events. Max stated that he thought one of the purposes of the
meeting in December was to discuss the City's involvement and the possibility of the City
having a larger role in operating these events.
Brian Moore stated that the Budget Committee has been doing business the same way over the
last few years. Questions about the social agencies and events have been raised, but have
remained unanswered. Brian stated that the meeting would provide an opportunity to answer
the questions and discuss the possibility of hiring a Community Events Director. Brian stated
that the current system is okay, but there might be a better way of doing business.
Bob Rohlf stated that he felt this conversation should be held at a CIT meeting and be open to
the public, so they could have input on the process.
Gene Farnstrom stated that the Committee had discussed whether the social agency funding
was something the Budget Committee should be deciding. Gene stated that the Committee
should approve the total amount to be distributed, but should not be deciding who and how
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much the agencies received. Gene stated that Committee is making policies which is actually
the Council's role.
Paul Hunt suggested removing events funding as one of the Budget Committee's
responsibilities and turning it over to Council for approval.
Brian Moore stated that the Council has discussed the City's role in events that promote the
City, however, no decisions have been made yet.
Gene stated that the City provides more than just money to these events. The City provides a
lot of in-kind contributions in the form of staff time and equipment.
Max stated that he agreed with Bob and that there needs to be citizen involvement to determine
what type of role the City should play in events. Max noted that the he felt the Committee
should meet in December to discuss this issue since the Committee is responsible for
approving the budget.
Gene stated that the Budget Committee should approve a total amount to be distributed to
agencies, but not a detailed amount for each agency. Gene stated that the agencies are asked
to give a presentation to the Committee and some of the presentations are not adequate
enough to justify the funds requested. Gene stated that a uniform and more thorough
application needs to be developed, so all the Committee's questions about services are
answered.
George Burgess stated that the problem with the social agency funding is that the agencies
request money and tell the City how it will use the money. The City does not have any input on
how the money is used. The funding process needs to be changed, so the City states these
are the needs of Tigard and how can the agency meet the needs. The City will then determine
how much money to allocate to the agency depending upon the services it provides.
Max stated that there is not currently a way to track the services provided by the agencies and
whether or not the agencies are meeting the needs of Tigard. Max stated that one agency
might be better than another at meeting these needs.
Bill stated that he and Liz Newton were going to develop an outline of the evaluation to be done
on City of Tigard's social needs. This outline would be presented to Council before the actual
evaluation is done.
Max asked if the arts and events would be included in the evaluation. Bill responded that only
the social agencies would be evaluated.
Max asked if the arts and events would be discussed at CIT meetings as Bob recommended.
Bill responded that it was a possibility. Bill stated that it was important that social service
agencies be broken out and evaluated separately.
Paul Hunt stated that special events needed to be evaluated more to determine how well they
promote the City.
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Bill stated that there is a connection between the social agencies and events. The Balloon
Festival allows social agencies to raise money at the event.
Bill stated that he would like the Committee to reconvene sometime in the year, so he could
preview the evaluation of the social agencies and discuss changes to the process.
Craig Dirksen asked the Committee if they wanted to be called back sometime in the year to
discuss the social agency funding changes and other new information. The Committee agreed
that it would be willing to reconvene to discuss the above issues.
The Budget Committee adjourned at 8:10pm. MSP
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