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05/08/2000 - Packet Tigard Budget Committee 2000 (Note: Items not completed at scheduled time will be held over to following meetings) May 8, 2000 6:30 p.m. Water Building Auditorium • Discussion of Department Budgets ✓ Mayor& Council ✓ City Administration ♦ City Manager ♦ Human Resources ♦ Risk Management ♦ Network Services ✓ Finance ✓ City Attorney ✓ Engineering ✓ Street Lights ✓ CIP ✓ Police ✓ Social Services& Community Events • Public Comment City of Tigard, Oregon Revised Budget Committee Meeting Minutes May 1, 2000 Members Present: Mike Benner, George Burgess, Craig Dirksen (arrived late), Gene Farnstrom, Brian Moore, Jim Nicoli, Ken Scheckla (arrived late) and Joyce Patton. Members Absent: Paul Hunt and Darlene Stevens. Staff Present: Paul deBruyn, Tom Imdieke, Bill Monahan, Craig Prosser and Michelle Wareing. Visitor: Glen Scruggs Call to Order: Gene Farnstrom, Chair, called the meeting to order at 6:40pm. All members were present except Craig Dirksen, Paul Hunt, Ken Scheckla and Darlene Stevens. Ken Scheckla arrived at 6:50pm and Craig Dirksen arrived 7:10pm. Elections: Bill Monahan, City Manager, stated that nominations need to be made to elect a new Chair and Secretary. Jim Nicoli nominated Gene Farnstrom for Chair. Brian Moore seconded the motion. All were in favor of the motion. MSP Jim Nicoli nominated Mike Benner for Secretary. Brian Moore seconded the motion. All were in favor of the motion. MSP Budget Message: Bill Monahan presented the Budget Message for the 2000/01 budget. Bill highlighted the major issues facing the City in FY 2000/01. The City will need additional staffing due to the annexation of the Walnut Islands, which added an additional 1,100 new residents. Another issue is a downturn in building activity over the last 8 to 9 months, which has affected the building department funds. The proposed budget includes the elimination of three vacant positions in the Community Development department. It is anticipated that there will be a reduction in revenue. The City is looking at building fee increases, which will go to Council in June or July. Bill noted that building activity has begun to increase, so the downward trend maybe reversing itself. Bill stated that a new item in the budget this year is the Library construction reserve. A Library Construction Committee was created to design a new Library. The Library received two bequests over the last year totaling $850,000. The City is proposing to set aside those funds with an additional $400,000 transfer from the General Fund. This reserve will be used for hiring an architect to do design work and any startup costs. The City is deciding whether or not to go to the voters in November 2001 to fund the Library construction. Bill stated that there are several changes in the water supply options. The City has decided not to pursue the Willamette River as a water source at this time. The City is considering purchasing water from the Joint Water Commission or the South Fork Water Board along with continuing to examine the Portland option. Any of these options will require an increase in water rates. Bill noted that the Intergovernmental Water Board is currently considering these increases. The total operating budget increased only 1.9% over the adopted FY99/00 budget. This includes a total net increase of 2.05 FTE positions. The Police department is adding 2.5 positions — 1 to maintain staffing, .5 for the photo radar program, and 1 to serve the Walnut Island areas. The City is establishing a computer system reserve. These funds will be used to better budget major software program conversions and upgrades. There are two other General Fund transfers, one of$150,000 for City building improvements and the other for $10,000 to the Electrical Inspection Fund. Bill noted that staff has tried to reduce spending in the General Fund, so money can be set aside for the above mentioned reserves. Visioning Statements: Bill stated that the City started the Tigard Beyond Tomorrow visioning program a few years ago. The City has begun to reference how City programs/activities connect to the Visioning statement. The FY 00/01 includes more performance measurements that quantify the City's activities and shows that the City is meeting the Visioning goals. The six target areas set by the Visioning program are Public Safety; Urban and Public Services; Transportation and Traffic; Community Character and Quality of Life; Growth and Growth Management; and Schools and Education. Council Goals: Bill stated that Council goals are located on page 3. Many elements in the budget are reflective of these goals. Bill noted that Council carried over its goals from FY 99/00 to FY 00/01 and did not add any new ones. Gene Farnstrom asked if the Council goals were in order of priority. Bill responded that they were all of equal value and were not in priority order. Jim Nicoli stated that Council had decided to apply for a parks grant at its last meeting. Jim stated that he would like to discuss this issue at the next Budget Committee meeting, since it may affect the budget. 2 Craig Prosser noted that the City is in the process of changing its performance measurements. Currently, performance is based on workload processes and how many functions are being performed. FY 00/01 budget mostly shows these types of measurements. However, next year's budget will include effectiveness measurements. Effectiveness measurement shows how well the departments are doing at achieving their goals. Mike Benner asked who set the department's benchmarks. Craig P. responded that each department sets its own benchmarks. Craig P. noted that he reviews the department's benchmarks and makes recommendations. Mike asked if the departments are rewarded for achieving their goals. Craig responded that the departments are not rewarded beyond a "job well done". Financial Plan: Craig Prosser presented the City's Five-Year Financial Plan. Craig P. stated that the City puts together a financial plan that forecasts its needs for the next five years. This Plan is revised each year due to project program changes and department input. The General Fund Five Year Forecast Summary is located on pages 18 and 19. The Summary on page 19 shows that the Ending Fund Balance is projected to decline over the next five years. This decline was expected given the new tax revenue limitations. Craig P. noted that this year the City's other funds were reviewed to determine their condition. The Water Fund balance is projected to decline over the next five years. It is currently at $2.3 million and will drop to $1.3 million in five years. The two factors affecting this fund balance is a transfer of money from the Water Fund to the Willamette River CIP Fund, which is now the Water CIP Fund, and the other is peaking charges charged by City of Portland this last year. The decrease in this fund is the reason why the water rates need to be increased. The Storm and Sewer Funds are strong and will increase over the next five years. The Development Funds, which includes building, electrical inspection and urban services, are in a precarious state. A transfer of$150,000 will be made in FY 99/00 to the Building Fund to keep it positive. A transfer of$10,000 will be made in FY 00/01 to the Electrical Inspection Fund to keep it positive. The City is talking to Washington County to receive more money for the Urban Services Fund. Jim Nicoli stated that if building activity outside the City is strong, then the Urban Services Fund should be okay. Bill Monahan responded that building activity is 3 not as strong as anticipated and that the annexation of the Walnut Island takes away from the Urban Services revenues. Craig P. reiterated that the General Fund's outlook is reasonably okay and the Development Funds need immediate attention. A discussion regarding the water rate increase ensued. It was stated that the FY 00/01 budget includes a water rate increase of 3%. It is anticipated that another increase of 10% will be proposed after a rate study is completed and depending upon the outcome of the Taxpayer Protection Initiative that will be voted upon in November 2000. Upcoming Ballot Measures: Craig Prosser stated that there are several measures on the November ballot that could affect the City, if they pass. The first is a measure regarding the.deductibility of federal income taxes on state income taxes. This measure will primarily affect the State. However, the City receives State Revenue Sharing funds, which could be impacted, if the State has to cut back. Another measure, which is sponsored by Don McIntire, would limit the rate of increase of government spending to the rate of increase of personal income. Craig P. stated that he was not sure if this measure applied only to the State or all government agencies. Even if the measure is limited to the State, it would still impact the State Revenue Sharing funds that the City receives. The third measure is the Taxpayer Protection Initiative. This measure would prohibit increases of taxes, fees or charges greater than the rate of inflation without a vote of the people. Also, any future request for increases would have to pass by the same majority or greater than the Taxpayer Protection_Initiative passed. This measure is retroactive back to December 6, 1998, which means any increases to taxes, fees or charges beyond the allowed limit would have to be refunded to the payer with interest. Finally, this measure would require any future ballot measure requests to increase fees or charges to start off stating "A yes vote on this measure is a vote to increase taxes". This applies even if it is an increase that doesn't increase taxes. Craig P. stated that General Obligation bonds authorized prior to November 2000 are exempted. However, bonds on the November 2000 ballot are not exempt. The Taxpayer Protection Initiative would require that the total estimated costs of the bond be included in the bond measure. This means interest rates would have to be estimated over the life of the bond. This provision would have a major impact on all future bond measures, including the City's proposed transportation bond that will most likely be placed on the November 2000 ballot. A discussion regarding the Taxpayer Protection Initiative ramifications and its potential affect on local governments followed. Craig P. noted that even though 4 the measure has not formally been put on the November ballot, but likely will be, it is already affecting cities' decisions regarding fee increases, bonds and other financial decisions. Budget Summary: Craig Prosser presented a brief overview of the budget. The Operating Budget for FY 00/01 is up 1.9% and includes 2.05 FTE net new positions. Several departments including Police, Finance, Library and Water are adding new positions, while Community Development cut 3 positions. Craig P. stated that the budget did not include any operating property tax increases. However, the budget does include a 3% water rate increase with another potential 10% increase and a potential 51% Building Fee increase. The Police Department budget includes 2.5 new FTE positions. One position will serve the Walnut Islands and the other will maintain staffing ratios. The .5 FTE position is for the Photo Radar enforcement program. The Police budget includes $228,000 to pay the vendor of the photo radar equipment. The vendor receives a percentage of revenues from citations issued. Craig P. noted that the $228,000 is an estimate and that the program won't start until September. Craig P. noted that the City just received a grant to fund a third school resource officer. This position is not included in the budget at this time. Brian Moore asked if the grant was for one year. Bill Monahan responded that it was a multi-year grant and that when the grant runs out, the Tigard-Tualatin School District has agreed to fund half the position for the nine-month school year. Bill noted that this is the first time the School District has agreed to assist in funding the School Resource Officer program. Library is maintaining programs at the current level. FY 00/01 budget does include an additional .3 FTE positions for Volunteer support and computer services. The major event in the Library budget is the $400,000 contribution to Library construction reserve. Community Development budget includes a reduction of 3 FTE positions, which was discussed earlier. There are planned fee increases for FY 00/01. Water budget contains a 3% rate increase as recommended by the Intergovernmental Water Board, which was discussed earlier. There is a new Water Conservation position and a Utility Worker position was transferred to Finance's budget. This Utility Worker position performs turn-ons, turn-offs and service orders for the Utility Billing division, which is part of Finance. Finance's budget includes 1 FTE position that was added during FY 99/00, 1 new FTE for Municipal Court to assist with the Photo Radar program and .75 FTE Utility Worker position that was transferred from Water. 5 Craig P. stated that citywide expenses that were appropriated in the General Government budget have been reassigned to operating departments. Mayor & Council, City Management and Property Management budgets have increased, since they contain the citywide expenses. Craig P. noted that Total Materials & Services and Total Capital Outlay have slight decreases over FY 99/00. Capital Outlay decreases can be attributed to the change in the amount considered to be a capital outlay, which was increased to $2,500 per unit from $250 per unit. Total Personal Services increase is due to the addition of new positions. Major New Initiatives: Craig P. stated that the topics contained in this agenda item have already been discussed during this meeting, therefore, he would not review them again. Bill Monahan stated that Paul deBruyn, Director of Network Services, was available to discuss the computer systems reserve. The Committee decided that it would wait until Paul presented the Network Services budget at the next meeting. The Computer Systems Reserve prompted a discussion regarding the City's web page, need for system upgrades and the use of computer technology to reach more citizens. Jim Nicoli expressed concern that the City was not keeping up with technology and wasn't fully utilizing the full potential of the web page and Internet. Bill Monahan noted that the City is trying to make the web page better by putting GIS maps, forms and the Development Code on-line. Jim recommended hiring a private web page consultant to review the City's web page and provide recommendations to improve it. The City should consider putting money into the budget to pay for this consultant. Craig P. stated that he would try to get some consultant cost figures for the next meeting. Gene Farnstrom stated that the City should have defined goals and expectations before hiring a consultant. The Committee agreed that the City needs to become more technologically innovative in reaching its citizens. Bill Monahan noted that the City Council would be hearing a staff presentation on Tuesday, May 16 regarding the City's web page and computer technology. The Committee was invited to attend this meeting. Public Comment: There was no public comment. The Budget Committee was concluded at 8:OOpm and discussions will be continued at the May 8, 2000 meeting. 6 City of Tigard, Oregon Budget Committee Meeting Minutes May 1, 2000 Members Present: Mike Benner, George Burgess, Craig Dirksen (arrived late), Gene Farnstrom, Brian Moore, Jim Nicoli, Ken Scheckla (arrived late) and Joyce Patton. Members Absent: Paul Hunt and Darlene Stevens. Staff Present: Paul deBruyn, Tom Imdieke, Bill Monahan, Craig Prosser and Michelle Wareing. Visitor: Glen Scruggs Call to Order: Gene Farnstrom, Chair, called the meeting to order at 6:40pm. All members were present except Craig Dirksen, Paul Hunt, Ken Scheckla and Darlene Stevens. Ken Scheckla arrived at 6:50pm and Craig Dirksen arrived 7:10pm. Elections: Bill Monahan, City Manager, stated that nominations need to be made to elect a new Chair and Secretary. Jim Nicoli nominated Gene Farnstrom for Chair. Brian Moore seconded the motion. All were in favor of the motion. MSP Jim Nicoli nominated Mike Benner for Secretary. Brian Moore seconded the motion. All were in favor of the motion. MSP Budget Message: Bill Monahan presented the Budget Message for the 2000/01 budget. Bill highlighted the major issues facing the City in FY 2000/01. The City will need additional staffing due to the annexation of the Walnut Islands, which added an additional 1,100 new residents. Another issue is a downturn in building activity over the last 8 to 9 months, which has affected the building department funds. The proposed budget includes the elimination of three vacant positions in the Community Development department. It is anticipated that there will be a reduction in revenue. The City is looking at building fee increases, which will go to Council in June or July. Bill noted that building activity has begun to increase, so the downward trend maybe reversing itself. i Bill stated that a new item in the budget this year is the Library construction reserve. A Library Construction Committee was created to design a new Library. The Library received two bequests over the last year totaling $850,000. The City is proposing to set aside those funds with an additional $400,000 transfer from the General Fund. This reserve will be used for hiring an architect to do design work and any startup costs. The City is deciding whether or not to got to the voters in November 2001 to fund the Library construction. Bill stated that there are several changes in the water supply options. The City has decided not to pursue the Willamette River as a water source. The City is considering purchasing water from the Joint Water Commission or the South Fork Water Board. Any of these options will require an increase in water rates. Bill noted that the Intergovernmental Water Board is currently considering these increases. The total operating budget increased only 1.9% over the adopted FY99/00 budget. This includes a total net increase of 2.05 FTE positions. The Police department is adding 2.5 positions — 1 to maintain staffing, .5 for the photo radar program, and 1 to serve the Walnut Island areas. The City is establishing a computer system reserve. These funds will be used to better budget major software program conversions and upgrades. There are two other General Fund transfers, one of$150,000 for City building improvements and the other for $10,000 to the Electrical Inspection Fund. Bill noted that staff has tried to reduce spending in the General Fund, so money can be set aside for the above mentioned reserves. Visioning Statements: Bill stated that the City started the Tigard Beyond Tomorrow visioning program a few years ago. The City has begun to reference how City programs/activities connect to the Visioning statement. The FY 00/01 includes more performance measurements that quantify the City's activities and shows that the City is meeting the Visioning goals. The six target areas set by the Visioning program are Public Safety; Urban and Public Services; Transportation and Traffic; Community Character and Quality of Life; Growth and Growth Management; and Schools and Education. Council Goals: Bill stated that Council goals are located on page 3. Many elements in the budget are reflective of these goals. Bill noted that Council carried over its goals from FY 99/00 to FY 00/01 and did not add any new ones. Gene Farnstrom asked if the Council goals were in order of priority. Bill responded that they were all of equal value and were not in priority order. Jim Nicoli stated that Council had decided to apply for a parks grant at its last meeting. Jim stated that he would like to discuss this issue at the next Budget Committee meeting, since it may affect the budget. 2 Craig Prosser noted that the City is in the process of changing its performance measurements. Currently, performance is based on workload processes and how many functions are being performed. FY 00/01 budget mostly shows these types of measurements. However, next year's budget will include effectiveness measurements. Effectiveness measurement shows how well the departments are doing at achieving their goals. Mike Benner asked who set the department's benchmarks. Craig P. responded that each department sets its own benchmarks. Craig P. noted that he reviews the department's benchmarks and makes recommendations. Mike asked if the departments are rewarded for achieving their goals. Craig responded that the departments are not rewarded beyond a "job well done". Financial Plan: Craig Prosser presented the City's Five-Year Financial Plan. Craig P. stated that the City puts together a financial plan that forecasts its needs for the next five years. This Plan is revised each year due to project program changes and department input. The General Fund Five Year Forecast Summary is located on pages 18 and 19. The Summary on page 19 shows that the Ending Fund Balance is projected to decline over the next five years. This decline was expected given the new tax revenue limitations. Craig P. noted that this year the City's other funds were reviewed to determine their condition. The Water Fund balance is projected to decline over the next five years. It is currently at $2.3 million and will drop to $1.3 million in five years. The two factors affecting this fund balance is a transfer of money from the Water Fund to the Willamette River CIP Fund, which is now the Water CIP Fund, and the other is peaking charges charged by City of Portland this last year. The decrease in this fund is the reason why the water rates need to be increased. The Storm and Sewer Funds are strong and will increase over the next five years. The Development Funds, which includes building, electrical inspection and urban services, are in a precarious state. A transfer of$150,000 will be made in FY 99/00 to the Building Fund to keep it positive. A transfer of$10,000 will be made in FY 00/01 to the Electrical Inspection Fund to keep it positive. The City is talking to Washington County to receive more money for the Urban Services Fund. Jim Nicoli stated that if building activity outside the City is strong, then the Urban Services Fund should be okay. Bill Monahan responded that building activity is 3 not as strong as anticipated and that the annexation of the Walnut Island takes away from the Urban Services revenues. Craig P. reiterated that the General Fund's outlook is reasonably okay and the Development Funds need immediate attention. A discussion regarding the water rate increase ensued. It was stated that the FY 00/01 budget includes a water rate increase of 3%. It is anticipated that another increase of 10% will be proposed after a rate study is completed and depending upon the outcome of the Taxpayer Protection Measure that will be voted upon in November 2000. Upcoming Ballot Measures: Craig Prosser stated that there are several measures on the November ballot that could affect the City, if they pass. The first is a measure regarding the deductibility of federal income taxes on state income taxes. This measure will primarily affect the State. However, the City receives State Shared Revenues, which could be impacted, if the State has to cut back. Another measure, which is sponsored by Don McIntire, would limit the rate of increase of government spending to the rate of increase of personal income. Craig P. stated that he was not sure, if this measure applied only to the State or all government agencies. Even if the measure it limited to the State, it would still impact the State Shared Revenues that the City receives. The third measure is the Taxpayer Protection Initiative. This measure would prohibit increases of taxes, fees or charges greater than the rate of inflation without a vote of the people. Also, any future request for increases would have to pass by the same majority or greater that the Taxpayer Protection Measure passed. This measure is retroactive back to December 6, 1998, which means any increases to taxes, fees or charges beyond the allowed limit would have to be refunded to the payer. Finally, this measure would require any future ballot measure requests to increase fees or charges to start off stating "A yes vote on this measure is a vote to increase taxes". This applies even if it is a fee increase request. Craig P. stated that General Obligation bonds authorized prior to November 2000 are exempted. However, bonds on the November 2000 ballot are not exempt. The Taxpayer Protection Measure would require that the total estimated costs of the bond be included in the bond measure. This means interest rates would have to be estimated over the life of the bond. This provision would have a major impact on all future bond measures, including the City's proposed transportation bond that will most likely be placed on the November 2000 ballot. A discussion regarding the Taxpayer Initiative Measure ramifications and affect on government followed. Craig P. noted that even thought the measure has not 4 formally been put on the November ballot, it is already affecting cities' decisions regarding fee increases, bonds and other financial decisions. Budget Summary: Craig Prosser presented a brief overview of the budget. The Operating Budget for FY 00/01 is up 1.9% and includes 2.05 FTE net new positions. Several departments including Police, Finance, Library and Water are adding new positions, while Community Development cut 3 positions. Craig P. stated that the budget did not include any operating property tax increases. However, the budget does include a 3% water rate increase with another potential 10% increase and a potential 51% Building Fee increase. The Police Department budget includes 2.5 new FTE positions. One position will serve the Walnut Islands and the other will maintain staffing ratios. The .5 FTE position is for the Photo Radar enforcement program. The Police budget includes $228,000 to pay the vendor of the photo radar equipment. The vendor receives a percentage of citations. Craig P. noted that the $228,000 is an estimate and that the program won't be started until September. Craig P. noted that the City just received a grant to fund a third school resource officer. This position is not included in the budget at this time. Brian Moore asked if the grant was for one year. Bill Monahan responded that it was a multi-year grant and that when the grant runs out, the Tigard-Tualatin School District has agreed to fund half the position. Bill noted that this is the first time the School District has agreed to assist in funding the School Resource Officer program. Library is maintaining programs at the current level. FY 00/01 budget does include an additional .3 FTE positions for Volunteer support and computer services. The major event in the Library budget is the $400,000 contribution to Library construction reserve. Community Development budget includes a reduction of 3 FTE positions, which was discussed earlier. There are planned fee increases for FY 00/01. Water budget contains a 3% rate increase as recommended by the Intergovernmental Water Board, which was discussed earlier. There is new Water Conservation position and a Utility Worker position was transferred to Finance's budget. This Utility Worker position performs turn-ons, turn-offs and service orders for the Utility Billing division, which is part of Finance. Finance's budget includes 1 FTE position that was added during FY 99/00, 1 new FTE for Municipal Court to assist with the Photo Radar program and .75 FTE Utility Worker position that was transferred from Water. 5 Craig P. stated that citywide expenses that were appropriated in the General Government budget have been reassigned to operating departments. Mayor & Council, City Management and Property Management budgets have increased, since they contain the citywide expenses. Craig P. noted that Total Materials & Services and Total Capital Outlay have slight decreases over FY 99/00. Capital Outlay decrease can be contributed to the change in the amount considered to be a capital outlay, which was $250 per unit and was increased to $2,500 per unit. Total Personal Services increase is due to the addition of new positions. Maior New Initiatives: Craig P. stated that the topics contained in this agenda item have already been discussed during this meeting, therefore, he would not review them again. Bill Monahan stated that Paul deBruyn, Director of Network Services, was available to discuss the computer systems reserve. The Committee decided that it would wait until Paul presented Network Services budget at the next meeting. The Computer Systems Reserve prompted a discussion regarding the City's web page, need for system upgrades and the use of computer technology to reach more citizens. Jim Nicoli expressed concern that the City was not keeping up with technology and wasn't fully utilizing the full potential of the web page and Internet. Bill Monahan noted that the City is trying to make the web page better by putting GIS maps, forms and the Development Code on-line. Jim recommended hiring a private web page consultant to review the City's web page and provide recommendations to improve it. The City should consider putting money into the budget to pay for this consultant. Craig P. stated that he would try to get some consultant cost figures for the next meeting. Gene Farnstrom stated that the City should have defined goals and expectations before hiring a consultant. The Committee agreed that the City needs to become more technologically innovative in reaching its citizens. Bill Monahan noted that the City Council would be hearing a staff presentation on Tuesday, May 16 regarding the City's web page and computer technology. The Committee was invited to attend this meeting. Public Comment: There was no public comment. The Budget Committee was concluded at 8:OOpm and discussions will be continued at the May 8, 2000 meeting. 6 BUDGET COMMITTEE MEETING May 8, 2000 CITIZEN SIGN-IN 1 . '�►1�. -�--� 2. 3. 4. 5. 6. 7. 8. 9. 10. FY 2000-01 Budget Review Department: Mayor and Council Department Results Statement. 1. The City Council makes informed decisions that benefit the community and conform with Council and community goals. 2. The City Council sets clear goals and gives clear direction to City,staff. 3. The City Council adopts City laws and changes them as needed. 4. The City Council determines City policies and sets standards. 2000101 Goals and Objectives: 1. Complete the City's transportation improvement program development. 2. Review the results of the Atfalati Recreation District Feasibility Study and determine if the City should support formation of the district by endorsing forwarding the results of the study to the Washington County Board of Commissioners asking that a measure be placed on the November 2000 ballot to form the District. 3. Assist the.Tigard Central Business District Association to develop a plan for the downtown. 4. Complete the City Master Plan for Parks. 5. Determine the City's long-term water supply. 6. Establish an annexation policy for the City. 7. Encourage and support private sector programs to rehabilitate housing which will be offered for rent at affordable rents, resulting in a safer environment for the tenants (public safety, fire, life, sanitary). 8. Promote intra-city Tri Met bus routes. Budget Highlights: ■ Includes memberships formerly budgeted under General Government: ■ League of Oregon Cities - $17,516 ■ National League of Cities - $1,700 Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 0.0 0.0 0.0 0.0% Personal $33,041 $42,413 $46,651 10.0% Services Materials & 59,221 58,613 66,677 13.8% Services Capital 1,675 2,150 0 (100.0)% Outlay Total 1 $93,937 1 $103,176 1 $113,028 9.5% FY 2000-01 Budget Review Department: City Administration Division: City Manager's Office Department Results Statement: 1. Tigard has a reputation for excellence. 2. City staff communicates clearly with citizens regarding City goals and programs. 3. The City Administration Department manages the communication process with all participants on City goal development. 4. The City Administration Department manages the City's business and carries out the Council's plans and directives by coordinating the work of all the City's departments and employees. 2000/01 Goals and Objectives: 1. Focus on follow-up to the community and citizens with regard to Council action. Distribute this information through a variety of media. 2. Facilitate the Visioning Program by analyzing, with the Vision Task Force, the goals and adjusting those goals as needed. 3. Implement the Council goals and tasks identified for 2000. Budget Highlights: ■ No FTE increases ■ Includes Membership dues for Westside Economic Alliance and public meeting signage and interpretation costs formerly budgeted under General Government Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 4.50 5.50 5.50 0.0% Personal $375,522 $398,541 $420,251 5.4% Services Materials & 78,209 105,405 91,902 (12.8)% Services Capital 7,947 850 0 (100.0)% Outlay Total $461,678 $504,796 $512,153 1.5% FY 2000-01 Budget Review Division: Human Resources Department Results Statement: 1. The City attracts, develops, motivates and retains good employees, with consideration to economics and effectiveness. 2. The City complies with local, state & federal employment laws. 3. Support & assistance services are provided to internal customers 2000/01 Goals and Objectives: 1. Enhance use of the Internet & more targeted recruitments to attract high quality candidates and to ensure that our recruitment & selection processes reflect the diversity of the community. 2. Provide expanded access to organizational human resource information for managers & supervisors. 3. Evaluate innovative policy & benefit options for the workforce & implement as appropriate. 4. Monitor competitiveness of our compensation & benefit packages in the labor market. 5. Update & revise personnel policies, procedures & systems as needed for flexibility, effectiveness & excellence in public service. 6. Foster improved two-way communication & recognition to enhance morale & a sense of organizational community. 7. Incorporate an increased emphasis on training and staff development. 8. Provide assistance & advice to department managers and supervisors regarding issues in their departments effecting employee relations, job design, policy application, employment law, etc. in order for them to effectively manage their work force. Budget Highlights: • No increase in FTE • A 3.5% decrease in total budget from last fiscal year. Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 3.5 3.5 3.5 0% Personal Services 223,849 230,334 237,077 2.9% Materials & Services 90,420 124,880 106,712 (17.0)% Capital Outlay 4,422 915 10 (100.0)% Total $318,691 $356,129 1 $343,789 (3.5)% FY 2000-01 Budget Review Division: Risk Management Department Results Statement: 1. Preserve the City's assets and service capabilities from loss, destruction, or depletion. 2. Minimize the total long-term cost to the City of all activities related to the identification, prevention and control of accidental losses and their consequences. 3. Create a system of internal procedures providing a constant reassessment of fluctuating exposure to loss, loss bearing capacity and available financial resources, including insurance. 4. Establish, to the extent possible, an exposure-free work and service environment in which staff and the public can enjoy safety and security in the course of their daily pursuits. 2000/01 Goals and Objectives: 1. Completion of the Parks ADA improvement plans. 2. Manage citywide review of contracting needs and develop contract templets and contracting manual for department use. 3. Review and renew bid for Insurance Agent of Record contract. 4. Review and update 6 OSHA-required policies and conduct citywide staff training as needed. 5. Co-facilitate the 2000 Tigard Beyond Tomorrow vision renewal process. Budget Highlights: • No increase in FTE • 6.5% increase in the overall budget primarily due to higher premium costs. Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 2.0 2.0 2.0 0% Personal Services 123,186 1277100 135,662 6.7% Materials & Services 220,707 254,891 272,400 6.9% Capital Outlay 0 1,200 0 (100.0)% Total $343,893 $383,191 $408,062 6.5% FY 2000-01 Budget Review Division: Network Services Department Results Statement: Provide computer and telecom services to City departments, so that City employees can maximize their effectiveness in delivering services to the citizens of this community. 2000/01 Goals and Objectives: 1. Maintain the highest level of reliability for network services while keeping costs to a minimum. 2. Expand the capabilities of network computing to all departments. 3. Expand usage of NT and Windows 98 in high-compute areas, such as Engineering. 4. Expand World Wide Web presence for City of Tigard. 5. Provide internal Web server for easy distribution of information, forms, and procedures. 6. Provide Internet Mail and World Wide Web access to all departments. 7. Maintain Network reliability in excess of 98% Budget Highlights: • No increase in FTE Funds are budgeted for on-line training of software programs used on a citywide basis. • Significant increase in Materials and Services due to reclassification.of capital outlay items from $200 to $2,500. Most personal computer related items are now budgeted as an office supply rather than capital outlay. Funds for new and replacement computers are budgeted centrally in Network Services for all City departments and programs.. Replacement of personal computers follows a four-year cycle. This represents approximately $126,000 of the Materials and Services budget and similar to the level of funding last year. Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 4.5 4.5 4.5 0% Personal Services 248,154 266,487 281,978 5.8% Materials & Services 118,542 267,926 404,200 50.9% Capital Outlay 171,011 136,550 26,400 (417.05)% Total $437,707 $670,963 $712,578 6.2% Cost Calculator Site Augmentation Page 1 of 2 FBI, t Alphav Ino. net solutions for�tomorrow's.e`conomy 312 WV 10th Ave.Portland,.OR 97209 ,phone: 503-273-0051 fax:;503.275-9271 "Af sohrtKans hat URL: vM,rryr0JV!2gWha.com e-mail: info@ptoiectaii3ha.com lYimIiii oobnomy o Cost C..c� aE Company: City of Tigard Attn: Nadine Robinson 503-639-4171 13125 SW Hall Blvd Tigard, OR, 97223 Date Submitted: May 5,2000 Expiration Date: May 12,2000 Please note that this Cost Calculator generated by City of Tigard and for City of Tigard is a rough approximation. This "CostCalculator"is not a contractual proposal for services but merely a tool to help you estimate project development costs and service provided by Project Alpha, Inc. SERVICE Low Coo--: Ifand) High Cask Design $500.00 and $2,400.00 NA A` woOki. ­,van'a NEW and IMPROVED look for our conn a i;s;rxisling Web site as heir-,g riuch II:� i ! 1;(, 6 , v.ould exp_-' : thorough Usability Study performed on our old site as well as the new design prior to site launch_ Content $800.00 and $1,600.00 NA well organized and have a good idea of what we want.We also have all of the necessary text for our site, Pre-digitized and in Functionality $4,900.00 and $19,800.00 NA need otu dat,r=ase on-line and capable of displaying any of this database Information throughout the site as nocessarv.And v!e need o-c database exactly mirrored to our local(in-house)database.periodically updating. E-commerce $5,800.00 and $22,400.00 NA We need our POS(Point Of Sale)accounting system fully integrated into our on-line database.Vire need to offer co tcmers Ecommei�c and need to administrate the following through Project Alpha's RemoteSecretary-TM Collect Orders, Carrier Tracking. Credit Processing. Remote Secretary $1,100.00 and $2,600.00 NA We need Project Alpha's basic RemoteSecretary-TM so vae can access our automatically generated Customer Table within thc.datah;rse \.`c need a full RemoteSecretary-TM,customized to address t arious asp .ts 01 ou"Aloh siteron-line database. Internet Marketing $800.00 and $5,600.00 NA V_�want to promote our site in the search engines and cannot afford to miss out on lost sales from competitors who are already on-line. We would like Project Alpha to optimize our search engine placement and will be handling all other marketing activities in-house. User Profiles $2,500.00 and $10,000.00 NA VVe need to capture a good amount of information on those that have purchased our product or service from our site.Our intention is to Le gir classifying purchasing habits of our clients and offering them products that they have shown an interest in the past. Extranet/intranet $5,000.00 and $20,000.00 NA We need many levels of access and a Primary User administrating Secondary Users security access to various areas of our new sa+.lar>le Web site. TOTAL: TOTAL Between $21,400.00 and $84,400.00 $50 per/mo. The time frame to complete this development will take approximately 4 to 17 week(s). Try it again...BACK BUTTON Schedule a meeting or call 503-273-8051 http://www.projectalpha.com/SACostCalc-Bcc.cfm 5/5/2000 FY 2000-01 Budget Review Department: Finance Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 ' from Actual Adopted Proposed Adopted FTE -19.50 21.00 23.75 13.1% Personal $879,292 $1,024,624 $1,189,168 16.0% Services Materials & 325,940 318,000 373,503 17.5 Services % Capital 14,529 23,800 0 (100.0)% Outlay Total $1,219,760 $1,366,424 $1,562,671 14.4% FY 2000-01 Budget Review Department: Finance Division: Administration Department Results Statement: 1. The City builds and maintains a strong financial position 2. The Finance Department contributes to the attainment of the Tigard Vision and supports Council and departmental operational goals. 2000/01 Goals and Objectives: 1. Enhance Finance/Financial Operations support functions to improve paper flow, file and maintain key financial records, and to free other staff to concentrate on enhanced customer service. 2. Improve and enhance the financial planning and budgeting processes. 3. Enhance court systems to support photo radar/photo red light program implemented by the Police Department in June 2000. 4. Begin cycle of regular audits of franchise fee revenues. 5. Develop citywide capital financing strategy. 6. Update City's cost allocation plan (program matrix). 7. Enhance support to departments for annual rate reviews and rate setting. 8. Assume solid waste franchise management role. Budget Highlights: • Includes one position added mid-year FY 1999-00. • Includes funds for Third Party Safekeeping of City investments. • Includes funds for audit of 1 or 2 utility franchises. Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 1.0 1.0 1.0 100.0% Personal $82,925 $95,874 $145,006 52.6% Services Materials & 15,261 22,627 31,460 39.0% Services Capital 841 0 0 0.0% Outlay Total 1 $99,027 1 $118,501 $176,466 1 48.9% FY 2000-01 Budget Review Department: Finance Division: Financial Operations Department Results Statement: 1. The Division contributes to the Finance Department's overall desired results of building and maintaining a strong financial position for the City. 2. Financial and management reporting to City departments meets Local Budget Law, general governmental accounting standards, and informational needs of City programs. 3. Supports City programs and departments in minimizing or reducing the cost of doing business through effective purchasing and contracting initiatives. 4. Maximize revenue sources to the City. 2000/09 Goals and Objectives: 1. Complete automating the receipting process of utility billing. 2. Complete implementation of the on-line features of the financial/payroll reporting software, with follow-up user training. 3. Identify and implement further enhancements to the utility billing and finance software based on a cost/benefit analysis. 4. Review rates and penalties (business tax, utility billing, and other miscellaneous revenues) and make appropriate recommendations for change. 5. Conduct on-going training and provide department support in using the City's purchasing programs and procedures. 6. Implement GASB 34 requirements, if adopted. 7. Participate in the City's annual budget process with adoption by the Council before July 1, 2001. 8. Complete annual audit and issue Comprehensive Annual Financial Report by November 1, 2000. 9. Implement procurement cards on a citywide basis. Budget Highlights: • Transfers .75 FTE from Public Works, Water Division • Outsourcing of Utility Billing & Business Tax mailings now budgeted in Prof. & Contract Services rather than Office Supplies: $39,450 of the $82,211 budget. • Overall increase of 6.2% in Material & Services primarily due to contract increases for both the outside auditing firm and Utility Billing/Business Tax mailings. Budget Summary 1/6 Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 9.00 10.00 10.75 7.5% Personal $414,920 $508,416 $553,044 8.8% Services Materials & 169,852 129,734 137,740 6.2% Services Capital 6,646 14,400 0 (100.0)% Outlay Total $591,418 $652,550 $690,784 5.9% FY 2000-01 Budget Review Department: Finance Division: Office Services Department Results Statement: 1. The section contributes to the attainment of the Tigard vision and supports Council and departmental operational goals. 2. Enhance the City's Internet site to provide the public with comprehensive information about the City 3. Provide customer support through mail processing, directing incoming calls, reserving meeting rooms, completing work projects and desktop publishing services. 2000/01 Goals and Objectives: 1. Implement software that will track customer usage of City's web site. 2. Provide departments with usage reports. Work with departments to maintain web site and add new information as needed. 3. Review web site "look" to determine if it represents the City professionally. 4. Evaluate how well GroupWise is working for room reservations. If it is not meeting the City's needs, research other software options. 5. Provide data entry support for increased traffic citation volume. Budget Highlights: • No FTE increases • Continued support of Tigard Web Page Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 4.00 4.00 4.00 0.0% Personal $159,371 $162,436 $173,620 6.9% Services Materials & 61,891 83,675 92,505 10.6% Services Capital 5,483 3,000 0 (100.0)% Outlay Total $226,745 $249,111 11 $266,125 1 6.8% FY 2000-01 Budget Review Department: Finance Division: Records Department Results Statement: 1. The Records section supports Council and departmental operational goals by managing semi-active and inactive records and providing staff with records as needed. 2. Provide storage and retrieval of inactive records in a way that improves employee efficiency in locating needed records. 3. Protection of City records with long-term retention through microfilming. 4. Provide litigation support by providing a centralized location for the gathering, documenting and providing of materials for the City to respond to a lawsuit. 2000/01 Goals and Objectives: 1. Complete file inventory of records stored at Canterbury site. 2. Complete data entry of existing files into Clerk's Index software. 3. Keep microfilming of records current. Provide quality control check of returned microfilm. 4. Keep current file of potential litigation. Assist Administration in locating and providing required documents. 5. Coordinate a citywide committee to identify City's need for optical records system. 6. Complete annual records destruction. Budget Highlights: • No FTE increases • Increased funding for microfilming of records Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 2.50 3.00 3.00 0.0% Personal $99,847 $126,180 $134,118 6.3% Services Materials & 10,442 17,085 26,169 53.2% Services Capital 206 4,500 0 (100.0)% Outlay Total $110,495 $147,765 $160,287 8.50/o FY 2000-01 Budget Review Department: Finance Division: Municipal Court Department Results Statement: 1. The Section contributes to the overall desired result of contributing to the attainment of the Tigard Vision. 2. Provide local court services to the public. 3. Implement changes needed to process citations issued through the Police Department's photo radar and photo red light enforcement program. 2000/01 Goals and Objectives: 1. Begin processing citations from photo radar. 2. Implement software to electronically transfer data from the photo radar vendor to the Court. 3. Implement software to allow customers to pay through the Internet. 4. Hire and train an additional employee to help process the increased caseload. 5. Increase court hours to accommodate additional customers. Consider court time outside of regular work hours. 6. Review collection process for cost effectiveness and efficiency. 7. Research option of processing misdemeanor cases through the Municipal Court. Budget Highlights: • Addition of 1 FTE and related materials and services for Photo Radar citation processing. Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 3.00 3.00 4.00 33.3% Personal $122,229 $131,718 $183,380 39.2% Services Materials & 68,493 64,879 85,629 32.0% Services Capital 1,353 1,900 0 (100.0)% Outlay Total $192,075 $198,497 $269,009 35.5% FY 2000-01 Budget Review Department: Engineering Department Results Statement: 1. The Engineering Department supports the City's goals and objectives. 2. Private developments are designed and constructed in accordance with the City's standards and development code provisions. 3. The City's transportation system is safe and efficient for all modes of travel. 4. The Engineering Department enhances environmental quality in the City by providing adequate storm drain and sanitary sewer services to the citizens of Tigard. 5. The Engineering Department keeps abreast of and addresses regional and national issues that may affect the City. City Engineer: Provides overall management of the Department. Two Divisions, each directed by an Engineering Manager • Capital Improvement Division manages the Capital Improvement Program for public streets and utilities, and prepares facilities plans for future improvement needs. The Capital Improvement Program for each year is formed through citizen input, planning commission review, and City Council review and approval. This Division has 6 personnel assigned to it. • The Development Review Division provides: Technical review of proposed private development projects Issues permits for private development of public facilities Provides inspection for compliance with City standards. Maintains records relating to public facilities (as-built documents, addressing). This division has 6 personnel assigned to it. In addition to the two divisions, we have administrative support and a utility engineer that addresses sanitary sewer and storm drainage issues, and other special projects involving water quality and wetlands enhancements. 2000/01 Goals and Objectives: 1. Support Transportation Bond issue. 2. Increase citizen involvement processes in City programs. 3. Prepare Comprehensive Public Facility Plans. 4. Improve level of evaluation of developer's traffic studies, geotechnical engineering reports, and inspections. 5. Improve as-built archiving program to enable a systematic'reduction in the number of as-builts stored on-site and to increase the availability of the information electronically. 6. Develop and implement Capital Improvement Program annually. 7. Support Walnut Island Annexation and subsequent requirements. 8. Design and construct Transportation Bond projects. 9. Upgrade equipment and software needed in support of Engineering Department activities and program changes. Budget Highlights: • No increase in FTE, current budget funds 15.5 positions. • Overall budget increase of 9.8%. The operating budget is slightly over$1 million for FY 2000-01. • Professional and Contract Services: 1. Much of development is infill and hillside development. This requires contracting with Soils Engineering Firms as an independent check on the soils firms hired by the developers. 2. In development review, the City staff needs to retain traffic engineers to review and comment on traffic studies performed by developers. 3. The sidewalk inventory that we initiated in the last fiscal year is one-third complete. Next year's budget includes continuation of the sidewalk inventory. The results will be added to our Pavement Management System to provide the basis for decisions on projects to connect sidewalks Citywide. 4. Anticipated Attorney costs are also included in next year's budgets. 5. Additional contractual services are needed keep up with the clerical workload resulting from in-house projects and in support in the review of Transportation bond projects and project designs. Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 14.5 15.5 15.5 0% Personal Services 849,485 939,431 1,004,988 6.9% Materials & Services 77,020 72,110 142,455 97.6% Capital Outlay 50,028 38,450 5,800 1 (84.9)% Total $976,534 $1,049,991 $1,153,243 9.8% Accomplishments in FY1999-00 Some of the accomplishments during the past year include the following: ■ Worked for over a year with a Bond Task Force in the selection of projects for a proposed Transportation Bond Issue in the November 2000 ballot. The Task Force presented the recommendations to the Planning Commission on April 17, 2000 and will be making a presentation to City Council tomorrow night. ■ Completed the preparation of the City's Transportation System Plan Update to the draft stage. The public process for the TSP Adoption will be underway this summer with adoption of the TSP expected by the end of the calendar year. ■ Reviewed the Walnut Island streets with the County and took action to accept the County roads subsequent to the annexation of the islands, which becomes effective May 17th. ■ Oversaw the public improvements in development of such projects as Erickson Heights, Meyer's Farm, Eagle View (141St and Bull Mountain, Hampton Court complete with signalization of the Sattler/Hall intersection, and others. Some of the major projects we undertook during this fiscal year include: Bonita Road, Phase III • 91 st Avenue Widening • 79th Avenue design Lincoln Avenue widening • Walnut/Tiedeman intersection realignment design. Construction will be completed this summer. • 69th Avenue improvements (LID) • Design for Gaarde Street from 99W to 121St Avenue and its extension from Quail Hollow-West to Walnut. Initiated design of Burnham Street • Pavement Overlay and Slurry Seals on various streets throughout the City • Speed humps on • 116th Avenue Storm Drainage Neighborhood Sewer Extension Program continued. Established sewer reimbursement districts for 106th and Johnson, 100th and Inez, Walnut/Tiedeman area, 103'd, 104th and Del Monte Streets, Beveland Street and Hermosa Way, and other areas. Some of the major projects are farmed out to engineering consultants. Most of the smaller work we performed in-house. Our CIP work therefore includes in-house design, selection of consultants for major projects, and subsequent review and approval of consultant work for the City. We project additional work for the next several years, including construction of the Gaarde Street Extension from Quail Hollow-West to Walnut Street, completion of the design of Burnham Street, completion of the Gaarde Street design from 99W to 121St Avenue, another round of pavement overlays and slurry seals for next fiscal year, speed humps and other traffic calming measures Citywide. In addition, we anticipate initiation of sewer reimbursement districts within the Walnut Island and ancillary islands in the years to come. We will also be overseeing continued private development within Tigard and in the Urban Services area. FY 2000-01 Budget Review Department: Engineering Division: Street Lights & Signals Department Results Statement: 1. Collector streets are adequately lit for vehicular and pedestrian safety. 2. Major intersections are upgraded with traffic signal systems for safe and efficient movement of all modes of transportation. 3. Neighborhood streets are provided adequate lighting in accordance.with City policies. 2000/01 Goals and Objectives: 1. Assumption of energy and maintenance costs for new traffic signals system at Walnut/Tiedeman Intersection and Gaarde Street/Walnut Street Intersection. 2. Assumption of energy and maintenance costs for new streetlights added as part of the Transportation Bond projects. 3. Preparation of the Comprehensive Public Facility Plan for Streetlights. Budget Highlights: ■ Reduction of 7.5% from previous fiscal year to more adequately reflect projected expenditure levels. Budget Summary 1/6 Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 0 0 0 0% Personal Services 0 0 0 0% Materials & Services 294,550 430,000 400,000 (7.5)% Capital Outlay 0 0 0 0% Total 1 $294,550 1 $430,000 1 $400,000 (7.5)% 1999-00 Accomplishments ■ Worked with Washington County to bring the signals in Tigard to Y2K Compliance. ■ Contracted to refurbish 20 steel streetlight poles this fiscal year. ■ Initiated installation of streetlights on Kable Street in the New Streetlight Program ■ Began preparation of the Comprehensive Facility Plan for streetlights. 2000-01 Program Highlights ■ Complete development of a Public Facilities Plan for streetlights. This plan will guide the future installation of new streetlights throughout the City. ■ Install new streetlights on a limited basis, using existing criteria, for enhancement of traffic safety,pending completion of the Comprehensive Public Facilities Plan. ■ Continue the long-term steel streetlight pole refurbishing program. STREET SYSTEM PROGRAM PROJECT AX CDGFnnding County Funds t Committed Projects 79th Avenue (Design and Right-of-Way) $65,000 Transportation System Plan Update Study $12,000 Gaarde Street(Design&Right-of-Way for Phases 1 and 2, Construction of Phase 1) $1,600,000 Burnham Street Reconstruction and Widening(Design and Right-of-Way Acquisition) $350,000 Walnut Street/Tiedeman Avenue Realignment $265,000 Total Committed Projects $2,215,000 $77,000 FY 2000-01 Committed Projects $2,215,000 $77,000 TIF Transit Reserve $220,000 Dartmouth Street Expansion(West of 72nd Avenue) $120,000 TIF Contingency $330,000 TIF Operating Reserve $461,500 Main Street Railroad Crossing $15,000 Lincoln Street Improvements(East Side) $30,000 $120,000 Embedded Crosswalk Lights $60,000 Pavement Major Maintenance Program $150,000 Traffic Calming Program $30,000 Kable Street Sidewalk $20,000 County Roadway Maintenance Projects $112,000 Gas Tax Contingency $12,000 Totals for FY 2000-01 $3,346,500 $394,000 $120,000 $112,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX A Page A-1 PARKS SYSTh,4 PROGRAM PROJECT Park SDG "G 'A'" Genekal Fund Park Levy Tree Fund Donations Total FY 2000-01 Cook Park Expansion(Phase 1) $857,000 $65,000 $220,000 $1,142,000 Summerlake Master Plan $2,003 $2,003 SDC Study $6,896 $6,896 Greenspace Land Acquisition $30,000 $30,000 Trail Route Study $5,000 $5,000 Main/Ash Trail $190,000 $190,000 Tigard/Tiedeman Trail $167,311 $167,311 Tiedeman/Woodard Park Trail* Fanno Creek Trail Wetland Mitigation $5,500 $37,000 $42,500 Bonita Park* Cache Creek Park Addition** $150,000 $150,000 Bond Street Park* Contingency $140,971 $140,971 Total Project Costs $1,201,870 $202,811 $65,000 $220,000 $37,000 $150,000 $1,876,681 * These projects are in contention for funding through grants. If the grants do materialize during FY 2000-01,any matching funds required may be taken from the amount set aside for contingency. ** This project may be funded through a grant with matching funds in the amount of$150,000 provided through donation by the Trust for Public Lands. Note: FY 2001-07 projects are not shown because of the uncertainty of the Parks SDC fee structure and the as yet undetermined costs required for the full Cook Park Expansion FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX B Page B-1 SANITARY SEWER 6YSTEM PROGRAM PROJECT Sanitary Sewer Fund Committed Projects Commercial Street to Burnham road $150,000 Bonita Road(at Milton Court) $75,000 Sanitary Sewer Facility Plan Studies $25,000 Total Committed Projects $250,000 FY 2000-01 Committed Projects $250,000 Sanitary Sewer Major Maintenance $40,000 Neighborhood and Commercial Area Sewer Extensions $1,000,000 Contingency $100,000 Total for FY 2000-01 CIP $1,390,000 Operating Reserve $265,750 Reserve for Future Projects $4,995,500 Sanitary Sewer Fund Total $6,651,250 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX C Page C-1 STORM DRAINAGE 6YSTEM PROGRAM PROJECT $torm,Sewer Fund Water Quality Fund Committed Projects 118th Court Erosion Control $100,000 Washington Square Pretreatment $100,000 Summer Creek Wetland Restoration at 121st Avenue $260,000 Total Committed Projects $100,000 $360,000 FY 2000-01 Committed Projects $100,000 $360,000 Storm Drainage Major Maintenance Program $55,000 Kable Street(Hoodview Drive to 100th Avenue) $45,000 Summer Lake Improvements $350,000 Walnut Street Storm Drainage Improvements $120,000 Wetland Mitigation-Tiedeman Avenue at Fanno Creek and 130th Avenue at Summer Lake $10,000 Storm Drainage Analysis -Washington Square Plan Implementation Study $10,000 Contingency $35,000 $75,000 Total for FY 2000-01 CIP $365,000 $795,000 Operating Reserve $34,000 $277,250 Reserve for Future Projects $36,750 Total Fund $399,000 $1,109,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX D Page D-1 GENERAL FUND PROGRAM PROJECT Geneiral h'nnd Facility Fund Total Project Cost d 4 FY 2000-01 City Hall Parking Lot Lights $6,500 $6,500 Roof Replacement(Niche Building) $13,000 $13,000 HVAC Replacement(Police Building) $125,000 $125,000 New Library(Programming,Design and Site Selection) $200,000 $200,000 Contingency $30,000 $50,000 $80,000 Total for FY 2000-01 CIP $174,500 $250,000 $424,500 Operating Reserve $230,000 $230,000 Reserve for Future Projects $425,000 $425,000 Total Fund $905,000 $905,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX E Page E-1 WATER SYSTEM PROGRAM PRO JECTt � � Vater SDC Vater CIPTotal Project Cost S.3T0,0r�-'.... .. FY 2000-01 Waterline Replacement(SW Walnut Street between SW 128th Avenue and SW 132nd Avenue at the New Gaarde Extension).Replace 1,000 feet of 12-inch and 1,000 feet of 6-inch cast iron water main with 24-inch ductile iron water main. This project is in conjunction with the Gaarde Street Extension Project. $228,000 $77,520 $305,520 Waterline Replacement(SW Lincoln Street from SW Greenburg Road to SW 91st Avenue).Replace 800 feet of 6-inch cast iron water main with 6-inch ductile iron pipe. $60,000 $60,000 PRV(Pressure Reducing Valve)Installation at SW Gaarde Street. Installation of a PRV station and associated piping near the intersection of SW Rose Vista and SW Gaarde Street. $150,000 $150,000 ASR(Aquifer Storage and Recovery) Project with the City of Beaverton. Assessment of the feasibility of a joint ASR project near SW Scholls and Loon Drive. $25,000 $25,000 Waterline Installation(SW Burnham Street from SW Hall Blvd to SW Main Street). Installation of approximately 2,100 feet of 16-inch ductile iron water main as part of the Burnham Street Improvement Project. $319,200 $319,200 Waterline Replacement(SW Walnut Street and SW 121st Avenue). Replacement of existing 12-inch and 6-inch cast iron water mains with 900 feet of 24-inch and 1,500 feet of 12-inch ductile iron water mains. $85,000 $291,280 $376,280 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX F Page F-1 WATER SYST-M PROGRAM PROJECT ,mater Fund Water;SDC Water CIP Total Project Cost New Transmission Main at Menlor Reservoir Site (Menlor Reservoir Site to SW Sunrise Lane). Installation of a new 16-inch transmission main to convey water to the proposed 550-foot elevation reservoir location. $152,000 $152,000 Bull Mountain PRV.Construction of a pressure reducing station within a new subdivision on Bull Mountain. This project will reduce excess pressure at certain areas and allow interconnection of the system for improved system flow. $40,000 $40,000 Reserve for Initiation of a Major Project to Develop a New Long Term Water Supply. $3,500,000 $3,500,000 Property Purchases. Purchase of two properties on Bull Mountain that have been identified for the construction of reservoirs. $350,000 $350,000 Totals for FY 2000-01 $938,000 $840,000 $3,500,000 $5,278,000 FY 2000-01 CAPITAL IMPROVEMENT PROGRAM APPENDIX F Page F-2 CITY OF TIGARD Community Development Shaping Better Community MEMORANDUM CITY OF TIGARD TO: Budget Committee FROM: Jim HendryxVY" � V` DATE: 5/3/00 SUBJECT: State Local Government Grant Applications In response to the Mayor's request for additional information, this memo is forwarded to the Budget Committee as an attachment to the Parks CIP. At its 4/23/00 meeting Council decided to proceed with two state Local Government Grant proposals for the acquisition of open space within the Tigard area. The two properties in question are the Cache Creek Park Addition/Stanley property and the Bond Street Park/Gage property. Funding for the Cache Creek Park Addition/Stanley property was proposed to come from a $250,000 Local Government Program grant, a value donation from the Trust for Public Lands (TPL) which holds title to the land, plus a $150,000 TPL cash donation. Funding for the Bond Street Park/Gage property was proposed to come from a separate $250,000 Local Government Program grant. No City dollars were involved in either project. The proposed 2000/01 CIP budget reflects the decision by Council to apply for the grant funds. It also reflects the commitment made by the TPL to provide the required $150,000 local cash contribution. The 2000-01CIP budget identifies the required $150,000 local match as a donation. No City dollars for the project are identified in the CIP. An important point with regard to the grants is that the adoption of the CIP with the two open space acquisitions does not financially obligate the City. Actual appropriation of funds and acceptance of a grant or grants would require separate Council action. At that time, Council could decide not to accept the grant(s). Another important point that Council discussed is City interest in a third open space, identified as the Conklin property. Assuming the City is awarded State funding for both projects, the Trust has offered to help Tigard acquire the twenty-two acre Conklin property, located behind the new Bull Mountain school site. The proposed financing mechanism includes using the State grant dollars awarded for the Stanley and Gage acquisitions to leverage additional public or private funding for the Conklin piece. With the direction given by Council at its 4/23 meeting and the commitment from TPL to donate the $150,000 local contribution, the Greenspaces-funded Tigard Street/Tiedeman Trail Project through the Fowler School campus can go forward as planned, although we should delay construction until a decision on the grant application is made and the TPL fund raising effort is successful. It is important that the $150,000 local share be in place for the purposes of the state grant. The trail project includes a paved trail and pedestrian bridge. The bridge currently is under design by Western Wood Structures. The bid process for the trail work is scheduled for summer 2000. Funding for the project is identified in the 2000-01 CIP. It is important to note that the Greenspaces program tentatively ends December 31, 2000. While the City could request an extension for this project, Metro is reluctant to grant extensions. I/Irpn/d r/parks.cip.TP Ldon atio n Grant Limitations: 1. Each municipality can seek up to two grant requests 2. Each grant request may not exceed$250,000 3. Each municipality must show a 1:1 funding match 4. Each awarded grant must allow for the completion of a project Strategy: Phase I: Tigard will submit two separate and self-contained grant requests: Grant I: $250,000 for the purchase of Cache Creek Addition/Stanley Property Grant 11: $250,000 for the purchase of Bond Street Park/Gage Property Phase II: Tigard and TPL commit to explore other funding options across next year(local, regional, state, federal)to complete Bull Mountain East/Conklin Property project. Grant I: $250,000 for the purchase of Cache Creek Addition/Stanley Property: Value: $1,132,000 State Grant Request: <$ 250,000> Required Matching Funds: $ 882,000 Tigard Local Contribution(TPL donation): <$ 150,000> TPL Land Value Contribution: <$ 732,000> Additional Funds Required $ 0 Funding Summary: Cash from State of Oregon: $ 250,000 Cash from Tigard(TPL donation): $ 150,000 Cash required to complete the project: $ 400,000 Land Value Contribution from TPL: $ 732,000 Total Project Costs: $1,132,000 Tigard makes $150,000 available and seeks$250,000 from the State to secure a$732,000 property value contribution from TPL to protect$1,132,000 in park property. Grant IL• $250,000 for the purchase of Bond Street Park/Gage Property: Value: $ 550,000 State Grant Request: <$ 250,000> Required Matching Funds: $ 300,000 Tigard Local Contribution: $ 0 TPL Cash Contribution: <$ 300,000> Additional Funds Required: $ 0 Funding Summary: Cash from State of Oregon: $ 250,000 Cash from TPL: $ 300,000* Cash from Tigard: $ 0 Total Project Costs: $ 550,000 * Tigard will be paying TPL$400,000 for the$1,132,000 Cache Creek Park Addition/Stanley Property. TPL will use$300,000 of the proceeds from the sale of the Stanley property as the cash match contribution on Bond Street Park/Gage Property. Tigard contributes $0 and seeks $250,000 from the State to secure a $300,000 cash contribution from TPL to protect$550,000 in park property. ,phis Infomretion Sy3m 10 �2 9 8 �2 7 6 5 1 3 2 1 .� Cache Creek Addition Prop. City of Tigard for Fe Vicinity Map �� �' �E a 9500 / A C I. oN$ Fer ��,d ��� � �. r gclnC7 10500 T"--"✓�' ��r Legend y /VTigard Sheets t 11500 m Tigard CRY Uffft C Area nterest Urban SerAce Area King CRY rO\�r7 a Parks 12500 - Cache Creek i Addition Property 13500 e S ' EBu burst 'n-Rd, E ----_�_ I 14500 n Ad 5500 ti G }. B t E _-�- t�" L 0 100 IA AM y eef 16500 pp 8 �pj vc InfortMim Syrian 10 9 8 �2 7 6 5 m 3CO2 1 Bond St Property City of Tigard for Fe Vicinity Map 9500 f � A 3 I W Y A —Sc holls Fer ff {`� 10500 Legend t Tigard Streets _. �R1 •j 11500 ON Tigard C Limits 9a IA' NArea of Interest a C /urban Service Area KIng City III Parks 5Cry '. 12500 / • m 13500 i /1 l Gaa e S E I Bu bunt( 14500 �1 Bond Street Propery = -- -- - i �—L � �_ 5500 -- E 16500 Ir { w iA I , - BIRDW School 4 Site f d wsr sw"ur s -- P," i ILI Mr i -- - rT W-PEAGHVAL S — MEMORANDUM TO: City of Tigard Budget Committee FROM: Craig Prosser, Finance Director RE: Adjustments to FY 2000-01 Proposed Budget (CIP) DATE: May 8, 2000 The FY 2000-01 Proposed Budget contains estimated amounts in various funds for Capital Improvement Projects (CIPs). Because of the schedules currently followed by the City for the preparation of the CIP and the Proposed Budget, CIP amounts in the budget are estimates only. Several changes have been made to the preliminary CIP since the Proposed Budget was finalized. City Engineer Gus Duenas will present a brief discussion of the preliminary CIP at the May 8 meeting of the Budget Committee. The preliminary CIP will be presented to the Planning Commission for their approval on May 15. The changes identified in this memo are needed to accommodate the preliminary CIP. cc: Bill Monahan, City Manager Gus Duenas, City Engineer Parks CIP Adjustments By Fund General Fund 1. Increase donation revenue by$150,000 and increase CIP funding by the same amount. The Trust for Public Lands has committed to raise $150,000 to help the City acquire property for Cache Creek Park and Bond Street Park. In addition, the City has applied for two state grants for the balance of the project costs. This adjustment adds the donation revenue to the FY 2000-01 Proposed Budget. If the state awards the grants to the City, a budget amendment will be processed to add the grant revenue and to increase the CIP appropriation by the amount of the grants. 2. Reduce Parks and Grounds Operating Budget by$65,000 and increase Transfers to Other Funds (Parks SDC) by the same amount. The Parks and Grounds operating budget included $65,000 in capital outlay for a project which should have been shown as a CIP. This amount will be transferred to the Parks SDC Fund and used for the Cook Park project. Parks SDC Fund 1. Increase the Beginning Fund Balance estimate by$30,000. The City has just received two payments from a developer for the right to mitigate wetland loss from the developer's projects on City property. These payments were not anticipated when developing the FY 2000-01 Beginning Balance estimates. 2. Establish transfers in of$185,000 from the General Fund and the Park Levy Improvement Fund for the Cook Park project. The Cook Park project is supported by three Funds: the General Fund, the Parks Levy Improvement Fund, and the Parks SDC Fund. This adjustment establishes transfers from the General Fund and the Parks Levy Improvement Fund to centralize all project costs within the Parks SDC Fund to improve project accounting and reporting. 3. Increase the appropriation for CIP by$385,899. The Proposed Budget included funds for the Cook Park project only. Additional projects have been identified. This adjustment adds those projects to the budget. 4. Establish a contingency of$167,231 and eliminate the estimated Ending Fund Balance. The Proposed Budget contained no contingency for this fund, but included an unappropriated ending balance of$338,130. Staff has applied for a grant for the Bonita Park project. Grant revenues are not included in the Budget until the grant has been awarded. If awarded, the grant will require a City match of $38,000. A contingency is necessary so that the matching funds can be appropriated if the grant is awarded. The balance of the estimated ending balance has been placed in the Contingency for convenience. Metro Greenspaces Fund 1. Reduce revenues by$86,189. The Proposed Budget included a preliminary estimate of the remaining Greenspaces allocation available from Metro. That estimate has been revised downward. This adjustment reflects the revised revenue estimate. 2. Reduce CIP by$121,189 and create a contingency of$35,000. These adjustments reflect the actual revenue estimates. As a part of this adjustment, a contingency will be created. Staff has applied for a grant for the Tied emani/Voodard park Trail project. Grant revenues are not included in the Budget until the grant has been awarded. If awarded, the grant will require a City match of$35,000. A contingency is necessary so that the matching funds can be appropriated if the grant is awarded. Park Levy Improvement Fund 1. Create a transfer to the Parks SDC Fund of$120,000. This adjustment reduces the CIP and transfers the money to the Parks SDC Fund for the Cook Park project to accumulate all project expenditures in one fund. Tree Replacement Fund 1. Add a CIP project of$37,000. The Proposed Budget included no money for a tree replacement CIP. The current draft of the CIP includes a $37,000 project. This adjustment places money on the budget for that project. City of Tigard FY 2000-01 Proposed Budget Parks CIP Adjustments May 8,2000 General Fund Parks SDC Metro Greenspaces Park Levy Improvement Tree Replacement Proposed Change I Revised Proposed Change I Revised Proposedl Change I Revised Proposedl Change I Revised Proposed Change I Revised Resources Beginning Balance $6,835,731 $6,835,731 $790,870 $30,000 $820,870 $0 $0 $218,518 $218,518 $171,652 $171,652 Transfers In 0 185,000 185,000 0 0 0 0 0 0 Federal Grants 0 0 0 0 0 0 0 0 0 Donations 250 150,000 150,250 0 0 0 0 0 0 0 0 All Other Revenues 58,884,577 58,884,577 411,000 411,000 327,000 (86,189) 240,811 7,000 7,000 33,000 33,000 Total Resources $65,720,558 $150,000 $65,870,558 $1,201,870 $215,000 $1,416,870 $327,000 ($86,189) $240,811 $225,518 $0 $225,518 $204,652 $0 $204,652 Requirements Parks&Grounds $924,911 ($65,000) $859,911 $0 $0 $0 $0 $0 $0 $12,657 $12,657 All Other Operating 13,364,856 13,364,856 3,740 3,740 0 0 0 0 0 0 Total Operating 14,289,767 (65,000) 14,224,767 3,740 0 3,740 0 0 0 0 0 0 12,657 0 12,657 Capital Improvements 144,500 150,000 294,500 860,000 385,899 1,245,899 327,000 (121,189) 205,811 225,518 (120,000) 105,518 0 37,000 37,000 Transfers Out 560,000 65,000 625,000 0 0 0 0 0 120,000 120,000 0 0 0 Contingency 750,000 750,000 0 167,231 167,231 0 35,000 35,000 0 0 1,700 0 1,700 Debt Service&Other 125,000 125,000 0 0 0 0 0 0 0 0 Total Budget $15,869,267 $150,000 $16,019,267 $863,740 $553,130 $1,416,870 $327,000 ($86,189) $240,811 $225,518 $0 $225,518 $14,357 $37,000 $51,357 Ending Balance 5,042,844 5,042,844 338,130 (338,130) 0 0 0 0 0 0 0 190,295 (37,000) 153,295 Total Requirements $20,912,111 $150,000 $21,062,111 $1,201,870 $215,000 $1,416,870 $327,000 ($86,189) $240,811 1$225,518 $0 $225,518J 1$204,652 $0 $204,652 Streets CIP Adjustments By Fund Traffic Improvement Fee Fund 1. Reduce the CIP by $791,500, increase Contingency by $130,000, and increase Ending Fund Balance by $661,500. The Proposed budget inadvertently included CIP contingency and reserves in the CIP amount. This adjustment corrects that error. State Gas Tax Fund 1. Add federal grant revenue of$120,000. The CIP has identified $120,000 of CDBG grant revenue for the Lincoln St. Improvements project. That amount needs to be reflected in the budget. 2. Increase CIP by $170,000 and reduce contingency by $50,000. This adjustment adds the CDBG grant-funded expenditures to the CIP. In addition, the CIP amount in the Proposed Budget inadvertently placed too much money in contingency and not enough in the CIP. This adjustment corrects that error. City of Tigard FY 2000-01 Proposed Budget Streets CIP Adjustments May 8, 2000 Urban Services Traffic Improvement State Gas Tax Proposedl Change I Revised Proposed I Change I Revised Proposed I Change 1, Revised Resources Beginning Balance $18,312 $18,312 $2,554,111 $2,554,111 $244,245 $244,245 Transfers In 0 0 0 0 0 0 Federal Grants 0 0 0 0 0 120,000 120,000 Donations 0 0 0 0 0 0 All Other Revenues 765,716 765,716 1,100,000 1,100,000 1,762,129 1,762,129 Total Resources $784,028 $0 $784,028 $3,654,111 $0 $3,654,111 $2,006,374 $120,000 $2,126,374 Requirements Total Operating $621,372 $621,372 $94,759 $94,759 $1,431,286 $1,431,286 Capital Improvements 112,000 112,000 3,346,500 (791,500) 2,555,000 332,000 170,000 502,000 Transfers Out 0 0 0 0 0 0 Contingency 50,000 50,000 200,000 130,000 330,000 200,000 (50,000) 150,000 Debt Service & Other 0 0 0 0 0 0 Total Budget $783,372 $0 $783,372 $3,641,259 ($661,500) $2,979,759 $1,963,286 $120,000 $2,083,286 Ending Balance 656 656 12,852 12,852 43,088 43,088 Total Requirements $784,028 $0 $784,028 $3,654,111 ($661,500) $2,992,611 $2,006,374 $120,000 $2,126,374 Sewer CIP Adjustments By Fund Water Quality/Quantity Fund 1. Increase CIP by$10,000 and reduce Ending Fund Balance by$10,000. The initial CIP submittal omitted two projects. This adjustment adds Wetland Mitigation projects for Fanno Creek at Tiedeman and Summer Lake at 130th. City of Tigard FY 2000-01 Proposed Budget Sewer System CIP Adjustments May 8,2000 Sanitary Sewer Storm Sewer Water Quality/Quantity Proposed Change I Revised Proposed Change Revised Proposed I Change Revised Resources Beginning Balance $7,631,639 $7,631,639 $962,312 $962,312 $1,527,232 $1,527,232 Transfers In 0 0 0 0 0 0 Federal Grants 0 0 0 0 0 0 Donations 0 0 0 0 0 0 All Other Revenues 1,972,000 1,972,000 1,104,000 1,104,000 157,000 157,000 Total Resources $9,603,639 $0 $9,603,639 $2,066,312 $0 $2,066,312 $1,684,232 $0 $1,684,232 Requirements Total Operating $872,381 $872,381 $992,486 $992,486 $1,843 $1,843 Capital Improvements 1,290,000 1,290,000 330,000 330,000 710,000 10,000 720,000 Transfers Out 0 0 0 0 0 0 Contingency 335,000 .335,000 200,000 200,000 115,000 115,000 Debt Service& Other 0 0 0 0 0 0 Total Budget $2,497,381 $0 $2,497,381 $1,522,486 $0 $1,522,486 $826,843 $10,000 $836,843 Ending Balance 7,106,258 7,106,258 543,826 543,826 857,389 (10,000) 847,389 Total Requirements $9,603,639 $0 $9,603,639 $2,066,312 $0 $2,066,312 $1,684,232 $0 $1,684,232 FY 2000-01 Budget Review Department: Police Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 69.0 72.0 74.50 3.5% Personal $4,395,580 $4,760,726 -$5,089,610 6.9% Services Materials & 897,360 934,494 1,276,587 36.6% Services Capital 282,701 286,615 264,600 (7.7)% Outlay Total $5,575,641 $5,981,835 $6,630,797 10.8% FY 2000-01 Budget Review Department: Police Division: Administration Department Results Statement: 1. The Administration Division prevents and suppresses crime,by providing crime prevention material/programs to multi-family dwellings and businesses. 2. The Administration Division decreases false alarms through alarm ordinance administration. 3. The Administration Division has increasing police visibility with substations in the north, south and west end of the City. 2000/01 Goals and Objectives: 1. Formulate strategic plan for the Department. 2. Increase Neighborhood Watch participants. 3. Increase Enhanced Security Properties locations. 4. Complete review of hiring and training process. 5. Improve communications in the Department. 6. Implement Photo Radar. Budget Highlights: ■ Includes $20,000 for City Attorney/labor attorney costs ■ Includes $25,367 for Local law Enforcement Block Grant Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 3.0 3.0 3.0 0.0% Personal $218,380 $218,949 $228,393 4.3% Services Materials & 39,208 47,510 77,767 63.7% Services Capital 6,378 2,500 2,700 8.0% Outlay Total 1 $263,966 $268,959 1 $308,860 114.8% FY 2000-01 Budget Review Department: Police Division: Operations Department Results Statement: 1. The Operations Division of the Police Department solves community problems and forms community partnerships. 2. The Operations Division provides rapid responses to priority I calls. 3. The Operations Division prevents, deters, and suppresses crime. 2000/01 Goals and Objectives: 1. Maintain responses to emergency calls under 4 minutes and establish patrol case clearance statistics. 2. Continue with implementation of Problem Solving/Community Policing. 3. Target Crime and Traffic specific problems in the community and deploy resources to solve the targeted problems. Taking into consideration all community resources. 4. Target and suppress gang activity/crime through enforcement, education, and community involvement. 5. Continue making requests from crime/utility watch groups a high priority. 6. Refer Juvenile offenders to the Tigard Peer Court. Budget Highlights: ■ Addition of 1 position to maintain staffing ratios (1 officer per 1,500 residents) ■ Addition of one position to serve Walnut Islands ■ Addition photo radar enforcement 11 0.5 position 13 $228,000 for vendor payment ■ Replacement of 5 cars and 2 motorcycles per existing replacement schedules ■ Restoration of two K-9 units Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 44.0 44.0 46.50 5.7% Personal $2,758,631 $2,945,925 $3,253,269 10.4% Services Materials & 268,526 289,425 563,108 94.6% Services Capital 177,750 193,565 205,525 6.2% Outlay Total $3,204,907 $3,428,915 $4,021,902 17.301/6 FY 2000-01 Budget Review Department: Police Division: Support Services Department Results Statement: 1. Timely and thorough follow-up criminal investigations. 2. Timely and accurate records entry, filing and retrieval. 3. Timely and accurate processing of.training requests and training records 4. Timely and effective response to request for computer assistance, statistical reports, and database management 2000/01 Goals and Objectives: DETECTIVE UNIT: 1. Continue enforcement and investigation emphasis on Gang and Drug related criminal activity. 2. Focus on Person Crimes: Homicide, Assault, Rape, Robbery, and Child Abuse. 3. Prioritize investigations in Crimes Directed towards to elderly. 4. Maintain high levels of clearance rates of crimes and recovered property. RECORDS UNIT: 1. Update and maintain standard operating procedures manual for the Records Section. 2. Maintain the PPDS entry timeliness. 3. Insure State records retention schedule rules are complied with. 4. Provide LEDs update training for Records Personnel. 5. Receive additional computer training in Microsoft Word, Excel, and other software programs. TRAINING: 1. Program and coordinate the in-service mandatory training program. 2. Draft biweekly briefing training Bulletins 3. Conduct career development training to prepare Department Personnel for the future. 4. Design specialized training for specific work groups. 5. Conduct Training needs assessment Department wide to reduce liability, and improve Officer Safety. COMPUTER SPECIALIST: 1. Maintain department databases to insure reliability. 2. Develop computer training program for department employees. 3. Develop process to map calls for service and reported criminal activity. Budget Highlights: ■ Replacement of 2 cars per replacement schedules Budget Summary % Change FY 98-99 FY 99-00 FY 00-01 from Actual Adopted Proposed Adopted FTE 22.0 25.0 25.0 0.0% Personal $1,418,569 $1,595,851 $1,607,948 0.8% Services Materials & 589,626 597,559 635,712 6.4% Services Capital 98,573 90,550 56,375 (37.7)% Outlay Total $2,106,768 $2,283,960 $2,300,035 0.7% rage ioii Tigard City Council Craig Prosser Recently our committee, "Tigard Community Youth Center",submitted a request for$5000 in funding from the City of Tigard.The request was denied. I understand Councilor Schekla has asked for the request to be reconsidered. Because of the short amount of time(call from Craig Prosser a few hours ago),I am unable to give you a full plan or picture of what we have currently been doing regarding the youth center. I have a full day at work and can not get all the information right now.I'm sure Councilor Schekla or Liz Newton can fill you in on our progress,as they both have been very helpful in our moving forward. I'm sorry I can't be more helpful right at this time,but I need a little more time to get the information together on what we have accomplished so far,and where we are headed.I did though,want to get this request to you for your meeting tonight. Please consider this request for funding.I would be happy to provide additional information if I could have a little more time. The connection between the atfalati rec center would be this.The atfalati rec center would fund this community center long term. I would appreciate a call from you tomorrow regarding the outcome of your meeting. Thank You Linda Eaton John L Scott Real Estate 10260 SW Greenburg Rd. Suite 250 #503-245-6052 x111 file://C:\WINDOWS\TEMP\GW}OOOO 1.HTM 05/08/2000