05/10/1999 - Packet AGENDA
BUDGET COMMITTEE MEETING
MAY 10, 1999
1. Call to order: 6:30pm
2. Approval of May 3, 1999 minutes
3. Old Business
• Schedule of Software costs
• Schedule of Consulting fees
4. New Business
• Budget Presentations:
♦ Public Works — Ed Wegner
♦ Engineering & Street light program— Gus Duenas
♦ Community Development — Jim Hendryx
5. Conclude meeting: 8:30pm to continue Monday May 17`h 6:30pm
City of Tigard, Oregon
Budget Committee
Meeting Minutes
May 3, 1999
Members Present: Mike Benner, George Burgess, Gene Farnstrom, Paul Hunt, Brian
Moore, Joyce Patton, Ken Scheckla and Darlene Stevens.
Members Absent: Craig Dirksen and Jim Nicoli.
Staff Present: Paul deBruyn, Bill Monahan, Cyndi Turner and Michelle Wareing.
Other: Wayne Lowry, Former Finance Director for City of Tigard.
Visitor: Martha Bishop.
Call to Order: Bill Monahan, City Manager, called the meeting to order at 6:30pm. All
members were present except Craig Dirksen and Jim Nicoli.
Introductions: Bill Monahan introduced Darlene Stevens and Mike Benner as the two
new members of the Budget Committee.
Elections: Bill Monahan stated that a new Budget Committee Chair and Secretary
needed to be elected. Ken Scheckla nominated George Burgess as Chair. George
declined the position since he would not be attending the last two Budget Committee
meetings. Paul Hunt nominated Gene Farnstrom as Chair. Brian Moore seconded the
motion. MSP
George Burgess nominated Craig Dirksen as Secretary. Joyce Patton seconded the
motion. MSP
Budget Message: Bill Monahan presented the Budget Message for the 1999/00 budget.
Bill stated that FY 99/00 budget is fiscally prudent and is based upon the Long-Term
Financial Plan projections that were developed in 1995 and continue through 2006. A
total of 53 new positions will be added over the life of the Plan.
Bill reported that there are some major issues facing the City this coming fiscal year.
The first is a long-term water supply for the City. The budget includes $4 million in
appropriations for the Willamette River water supply plan. The total cost of the water
filtration plant will be $42 million. Some of this cost will be funded with revenue bonds.
Bill noted that the potential revenue bonds are not included in the FY 99/00 budget.
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Bill stated that there is a significant increase in the cost of water purchased from the
City of Portland. The increase is due to the "peaking" penalty imposed by the City of
Portland because of high water usage by the City of Tigard. The total increase in cost
amounts to $1.1 million. The City is considering a water rate increase of $.50 per unit.
Bill reported that the City is considering a road bond measure for November 2000. The
cost of studies and plans for the road bond measure are included in this budget.
Bill stated that the City has developed a new Park Master Plan. The Plan includes a
total of $20 million for improvements. The FY 99/00 budget does not include all of these
improvements.
Bill reported that the City is also reviewing the Atfalati Recreation District plan and the
possibility of the City being a member. Bill stated that if the recreation district is
established some of the City's Park expenses might be reduced.
Bill stated that the Y2K issue is not addressed in this budget. However, the City is
reviewing all of its computer software and hardware to make sure it is Y2K compatible.
Bill gave a highlight of the FY 99/00 budget. The total operating budget for FY 99/00 is
a 12.6% increase over last years. Part of the increase is due to the Willamette River
appropriations. Without the Willamette River costs, the increase is only 7.5%.
The Budget includes the addition of 9.7 FTE's. The breakdown is as follows: 3.0 for
Police, 2.2 for Library, 6.0 for Public Works, 1.0 for Engineering and 1.5 for
Administration.
Total Capital Equipment expense is $1.33 million and Total Capital Improvement
expense is $19.8 million.
Bill noted that Community Development is decreasing its staff by 4.0 positions. Two of
the positions were from last year's budget that were never filled. The other two
positions are now currently vacant. Due to some restructuring in the Building division, it
was determined that these positions were no longer necessary.
Bill stated that the City Council approved an increase to building fees, however, the
Homebuilders Association opposes the fee increase. If the new fees are not repealed,
they will go into effect in July 1999.
The Community Development budget includes $70,000 for two planning studies. One
study will be of the Downtown area and the other will be of the Washington Square
regional plan.
The 1.0 position for Engineering was shown as an Engineering Technician in the
Financial Plan, however, it has been upgraded to a Project Engineer in the 99/00
budget.
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The City Administration budget includes a Budget Analyst position for the Finance
Department. The new Analyst will be responsible for evaluating proposals from
departments and helping departments in their justification of large expenditures. The
position will also evaluate the cost/benefit of annexing the Bull Mountain area.
City Administration budget also includes $10,000 for a citizen's survey. This survey is
part of the Visioning program.
The Human Resources budget includes a Classification and Comp Study for the
Management Professional group. It is also proposed that supervisory training will be
provided for lead workers. Bill noted that Management staff has already received
training.
Bill noted that the City continues to receive awards for its Budget and Financial Reports.
Bill stated that the individual departments have worked with the Finance department to
prepare the Proposed Budget. The Proposed Budget includes anticipated growth and
fits within the guidelines of the Financial Plan.
Paul Hunt asked if the Willamette River water appropriations include last year's
amounts. Wayne Lowry responded that no new funds have been added. The amount
is what is left over from last year plus interest earned.
Paul Hunt asked if any provisions have been made in the Budget to provide more space
for the Library. Bill Monahan responded that Library budget does not include any
money for space. However, the 99/00 Budget does include $100,000 for space issues.
There will be a request before Council soon to expand the Library. Bill noted that the
City is trying to move records and surplus items into storage to make more room in City
buildings for staff.
Paul Hunt stated that the City seems to spend a lot of money on consultants. Paul
asked if the consultant fees could become a line item within individual department
budgets and include a summary of the projects. Wayne Lowry noted that consultant
fees are included in the Professional & Contract Services line item. Bill Monahan stated
that the Budget doesn't include a breakdown of the consultant fees, however, that
information can be provided.
Brian Moore stated that he would like a breakdown of the costs and a list of the services
the consultants are providing by department.
Cyndi Turner stated that she would prepare an analysis of consultant costs for each
budget unit for the next meeting.
Ken Scheckla asked what the long-term plan is for the modulars. Bill Monahan
responded that the City owns both modulars and plans on using them for at least
another four years. Bill noted that the City rents the second modular to Washington
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County as part of the Urban Services agreement. Bill stated the City's long-term plan is
to have all staff working in City Hall and no longer use the modulars.
Paul Hunt asked if the County would continue to pay for the use of modular since there
are fewer urban services staff using it. Wayne Lowry responded that the County
doesn't exactly pay rent. The cost of the modular is charged back to the County as part
of the urban services expenses. The rent of the modular is not based on the number of
urban services personnel using it.
Bill noted that non-urban services staff is also using the modular. Bill stated that the
cost of the modular is being charged back to the County for only five years. The City
will own the modular in another three years.
Budget Document: Cyndi Turner, Financial Operation Manager, gave a review of the
Budget document. Cyndi stated that the Proposed Budget is a draft, but the financial
figures are accurate.
Cyndi stated that the Property Tax Summary was located on page 9. This summary
shows the total tax levied for FY 99/00. The amount is based on prior years assessed
value plus the market value increase. The market value increase is 3% because of
Measure 50 restrictions. An estimate of new construction and annexation is added to
that figure to get the estimated assessed value. The permanent rate of$2.5132 was
assigned to the City by Measure 50. The GO Debt Service has decreased significantly
because several road bonds have matured. The City's debt service is about
$.08/$1,000.
The Revenue Summary is located on page 22. The Summary shows the total amount
of resources available by fund. The Summary includes the Ending Fund Balance. The
Summary is not a projection of revenues, but a list of all funding sources available for
use.
The Total Operating Budget Summary is located on page 60. This is the total operating
budget for the City.
The Budget Matrix is on page 13. The Matrix shows a complete breakdown of
expenses and revenues by each division and fund. All figures in the Budget are tied
directly to the Matrix. The Matrix is used to charge expenses to the different funds and
divisions.
Wayne Lowry noted that revenues are shown by fund and expenditures are shown by
budget unit and program. The Matrix is the only part of the budget where expenditures
can be tied back to the funds.
The Total Debt Service Summary is on page 169. This Summary shows the City's debt
service obligation for FY 99/00 by debt type. Assessments are paid by property owners
as part of the Local Improvement District (LID) program. Notes include the refinancing
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of Dartmouth and securing of long-term finance for the new 69th Street Improvement
LID.
The Capital Improvement Summary is located on page 174. This is a very general
overview since the Capital Improvement process parallels the budget process. Gus
Duenas, City Engineer, will be providing a more detailed list of Capital Improvements
when he presents his budget unit.
The Schedule of Capital Equipment is located on page 185. This is a list of all
equipment to be purchased by each department for FY 99/00. The Schedule is different
this year since all computer equipment expenses have been allocated to the Network
Services budget.
Long-term Financial Plan: Wayne Lowry gave an overview of the budget process and
how the Long-term Financial Plan is used.
The Financial Plan is distributed to each department in the fall. The Department heads
review it to determine if the Plan's projections meet current needs and then make any
changes necessary.
A major change to the Plan was the decrease in the population growth assumption. The
Plan's population growth assumption was 4%. After review, it was shown that the City's
population is growing by about 3%. Although it seems that this decrease would not
affect the budget, it actually had a large impact. The Police Chief uses this figure to
project staffing needs. This decrease allowed the Chief to remove about a one-third of
new positions from his budget.
Cyndi Turner distributed Expenditure Summary handouts.
Wayne stated one of the Summaries shows expenditures by category and the other by
program. The Summaries compare the proposed expenditures for FY 99/00 to the
Financial Plan estimates for FY 99/00. The total proposed expenditures by category are
below the Financial Plan projections by about $200,000. Wayne noted that some
departments exceed the Plan and others are below, but it is the bottom line that
matters.
The Expenditure Summary by Category shows that proposed FTE's for FY 99/00 is
below the Plan by 2.3 FTE. Proposed Materials & Services exceeds the Plan because
of the $1.1 million for the increased water cost.
Cyndi Turner stated that the she has done an analysis of the operating budget. The
Analysis compares the adopted budget for FY 98/99 to the proposed budget for FY
99/00. There is an increase of 12.59% for the total operating budget. However, this
analysis includes the $1.1 million water cost. Another analysis was done that does not
include the water cost and the increase for the total operating budget is 7.48%. This is
not a large increase considering 9.7 FTE's are being added to the 99/00 budget.
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Paul Hunt asked if the $1.1 million could be recouped by issuing general obligation
bonds. Wayne Lowry responded the $1.1 million will be recouped through the water
rates charged to customers. Wayne stated that a proposal will be sent to Council to
increase water rates by $.50 per unit. However, the increase in the water rates is not
included in the proposed water revenues for FY 99/00. Wayne noted that the budget
already has a contingency for the $1.1 million.
Cyndi Turner noted that the Building Inspection has a budget decrease of $124,000.
This decrease is due mainly to the elimination of the four positions discussed earlier.
Ken Scheckla asked what would happen to the four employees. Bill Monahan
responded that the four positions that are being eliminated are not actually filled right
now. Two of the positions were never filled and the other two are vacancies.
Network Services Budget: Paul deBruyn, Director of Network Services, presented his
budget which starts on page 145.
Paul reported that five years ago the City's network had 1 gigabyte of storage. Today,
the network has 50 gigabytes of storage. This is an increase of 6000%. This increase
has allowed staff to add more information to the system such as GIS and the City's web
site.
Paul noted the number of individual computer workstations has increased 200% over
the last five years.
Paul stated that the Network Services budget has been decreasing over the last two
years. However, the 99/00 budget has a large increase since all City computer
equipment expenditures have been moved to the Network Services budget. If the
computer equipment expense were taken out of 99/00 budget, the budget would be less
than last years.
Paul stated that the 98/99 budget included three full-time computer technician positions.
A third technician was hired last year, but only stayed about four months. It was
determined that the third computer technician position was not necessary and it was
downgraded to a computer trainee position in the 99/00 budget. This is the reason for
the decrease in the Personal Services cost (p. 147).
Paul reported that the network had an "uptime" of over 99% for FY 98/99.
Paul stated the backup system was replaced because it was not Y2K compatible. The
new backup system is better able to handle the 50-gigabyte network.
Paul noted that this is the third year that Network Services has been working on network
faxing. The faxing system is in place, but the City's system is having a problem
communicating with GTE's phone lines. It is just a matter of time before this problem is
fixed.
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Paul reported that the City's email system was replaced with GroupWise. GroupWise is
Y2K compatible and combines email, scheduling, faxing and document management
into one system. Staff has been trained on the email part of the system. Currently,
training on the schedule part is being offered. The document management training will
be offered later.
All computers have been converted from Windows '95 to Window '98 or Windows NT.
The City has only a few NT computers.
The City's Intranet is now up and running. It is accessible only within the City. It
contains phone lists, employee's photos, forms used Citywide and much more. External
computers cannot access the Intranet because of the installation of a firewall.
Paul stated that Network Services is using Findview. Findview is a program that checks
all the network and workstation computer chips and programs for Y2K compatibility.
The program is capable of checking each individual workstation's hard drive for Y2K
problems. Findview then generates a report detailing which computer's programs and
chips need to be upgraded to be Y2K compatible.
Paul noted that the total number of network servers has been reduced again. The
reduction in servers allows the network and programs to work faster and more
efficiently.
Paul reiterated that all computer equipment expenses for 99/00 have been allocated to
the Network Services budget. Previously, each department budgeted and purchased its
own equipment. This system caused ownership issues and many computers sat idle.
The City's computer stock will be used more efficiently with the computers under
Network Services control. Network Services will be able to provide "loaner" computers
to staff while their computers are being serviced. It will also allow for all departments to
have access to the extra computers when necessary.
Paul stated that staff has received training on the e-mail portion of GroupWise as well
as Microsoft Office. This training is also provided to new staff. Paul noted that classes
on other Microsoft programs are offered as needed.
Ken Scheckla asked how long it takes to train staff. Paul deBruyn responded that it
depends upon the program, but each session is four hours long.
Paul stated that training for the City's new Permit*Plan system will continue in FY 99/00.
There are plans to make Permit*Plan accessible through the City's website.
Contractors will be able to apply for permits and check on inspection status via their
computers.
Paul highlighted other goals for FY 99/00. Network Services will implement Finance's
new Springbrook system. The network will continue to provide 99% reliability. Continue
training for Permit*Plan, Springbrook, GroupWise and Microsoft Office. The employee
badge key lock system will be implemented. Badges have already been issued to staff;
however, the database that gives access to the City's buildings is still being developed.
Paul noted that there is a possible problem with the City's phone system. The voicemail
system is not Y2K compatible. This problem is being dealt with now. One possible
solution is to tell the system that it is 1972. If this doesn't work, the system will have to
be replaced.
Paul Hunt asked if contractors are able to access their permit information via the
computer, how will this affect staff. Paul deBruyn responded that it would reduce the
amount of work for staff. Permit staff will enter the information and inspectors will
update the inspection status. This will reduce the amount of counter time used by
contractors.
Paul Hunt asked if the new badge entry system would track who is entering City
buildings. Paul deBruyn responded that the system will track who and when staff enters
the building. However, it doesn't track when staff leaves. Bill Monahan noted that staff
has an issue with 24-hour access. Many staff members want 24-hour access, but this
defeats the purpose of the system.
Paul Hunt asked what happens during an emergency, how will staff access the
buildings during "lockout" hours. Bill Monahan responded that a 24-hour access card
will be locked into a box. Staff will be able to access the box with their own badge card.
Paul deBruyn noted that if staff knows in advance that they will need special access
changes could be made to the system to allow them into the buildings.
Joyce Patton noted that there is a significant increase in the Computer Software and
Computer Equipment expenditures on page 147. Joyce asked if there was a break
down of the expenditures. Cyndi Turner responded that the $107,935 for Computer
Equipment is detailed in.the Schedule of Capital Equipment on page 190 and 191.
Cyndi stated that there is not a schedule of the software, but she could make it available
at the next meeting.
Darlene Stevens asked if the City has a contract with a disaster recovery company or a
company that retains the backup tapes. Paul deBruyn responded that City does not
have a contract with a disaster recovery company. Paul stated that backups are done
daily and weekly. The weekly tapes are kept off-site.
Mike Benner asked what costs are included in the Professional & Contract Services
expenditure. Paul deBruyn responded that $9,000 goes to City of Hillsboro for the
City's use of the Internet connection. The other contract costs are for use of GTE
phonelines, TCI cable, staff training, maintenance of equipment not under warranty and
MACC (Metropolitan Area Communications Commission) charges.
Ken Scheckla asked how much the MACC charges are and why the City is paying it.
Paul deBruyn responded that the charge is about $2,500. MACC serves as a liaison
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between the cities and the cable companies. Paul noted that MACC might dissolve this
year, so the cost might not be incurred.
Ken Scheckla asked if Network Services uses any consultants. Paul deBruyn
responded that Network Services has three contracts with consultants. One is for the
trainer who teaches all the classes for City staff. The second is with an Oracle
consultant. The City has two Oracle database systems, one is used by Municipal Court
and the other by Public Works. Oracle is a very complex system and if the City were to
hire a full-time Oracle database manager it would cost over $90,000. The Oracle
consultant cost is only $3,000 for the year. The third contract is with a GroupWise
consultant. The Oracle and GroupWise consultants are called in only when Network
Services staff doesn't have the expertise to fix the problem.
City Administration Budget: Bill Monahan, City Manager, presented his budget which
starts on page 131.
Bill stated that the City Administration Budget is comprised of Mayor & Council, City
Administration Office, Human Resources and Risk Management budget units.
The Mayor & Council budget unit is located on page 134. Bill stated that a budget is
developed each year to cover the costs of the Council including their compensation.
The compensation amount is found in the salary section, but it is not actually salary.
The Mayor and Council are eligible to participate in the City's group insurance plans.
Professional & Contract Services expenditure is $30,200. Some of this cost is for
attorney fees. Bill noted that the total attorney costs of$224,000 are being allocated out
to all departments. Professional & Contract Services also includes TVCA (cable
access) fees. Money has been allocated for a facilitator for Council training.
Repair & Maintenance expenditure is $1,550. This is to improve the sound system in
Council chambers.
Special Recognition expense of$2,080 includes the cost of recognition awards for
committee and council members, Council January reception and City pins.
Office Supplies expense of $6,494 includes copying costs and lobby displays.
Travel & Training expenditure is $12,649. Each year, money is allocated for three
Council members to attend the National League of Cities conference and for three
members to attend the Oregon League of Cities conference. The cost of Council food is
also included in this line item.
Utilities expense of $1,500 includes the cost of adding second phone lines into Council
members' homes for fax and/or computers.
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Office & Furniture expense of$2,150 is for the replacement of 8 microphones in Council
chambers and the purchase of a new VCR.
The City Administration Office budget unit is located on page 137. Bill stated that this
unit is comprised of himself, the City Manager; Assistant to the City Manager Liz
Newton, City Recorder Cathy Wheatley, Executive Assistant Jo Hayes, Volunteer
Coordinator Susan Koepping and half-time assistant Jessica Gomez.
Professional & Contract Services line item includes $10,000 for the Visioning survey
mentioned earlier. It also includes the cost of contracting with the City of Beaverton for
mediation services.
Special Department expense of$13,900 includes the cost of the volunteer banquet,
new citizen packets and the Holiday Tree Lighting event.
Office Supplies line item includes mostly copy costs. Bill noted that the cost of copying
all code updates falls into the City Administration budget, which can be quite expensive.
Office Supplies includes $2,650 for publishing the annual Visioning report.
Advertising & Publicity expense of $31,500 is mainly for the cost of publishing
Cityscape.
Joyce Patton asked where the cost of publishing information regarding the Willamette
River is being allocated. Bill responded if the information is not in Cityscape, then the
cost is allocated to the Water budget. Bill noted that some of the publications are put
out by the Willamette Water Supply Agency.
Travel & Training costs are down because the conferences that the City Manager and
Assistant to the City Manager are attending this year are being held in Portland. Money
has been allocated this year for the Volunteer Coordinator to attend training courses.
Utilities expense has increased due to the addition of three pagers for staff. The pagers
are part of the Emergency Management Plan.
Office Furniture expense of $850 is for the purchase of new ergonomic furniture for the
Volunteer Coordinator.
Darlene Stevens asked if it is the City's philosophy not to budget for overtime. Bill
responded that most departments do not budget for overtime. However, the Police and
Public Works departments do. Cyndi Turner noted that a recap of overtime could be
found on page 60.
The Human Resources budget unit is on page 140. Bill stated that Human Resources
is the City's personnel department and is comprised of 3.5 FTE; a Human Resources
Director, a Senior Analyst, a half-time Senior Analyst and an office assistant.
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Professional & Contract Services includes attorney fees, labor negotiations costs and
training costs. As mentioned earlier, the City will be providing training to lead workers in
FY 99/00. Other costs in this line item are for the Flex Spending contract, Employee
Assistance Program, Classification and Comp study, and Outcome Measurement
training.
Special Department Expense includes the cost of the Employee of the Month program,
a wellness fair, the annual employee recognition party and the Urban League Career
Day.
Office Supplies line item includes training materials, copies and employee security
badge cards.
Travel & Training includes conference costs for selected staff members.
Utilities expense is for the cost of a pager.
Darlene Stevens asked if the increases to salaries are budgeted in advance. Bill
responded that a cost of living increase of 2.5% is budgeted. Also, merit increases are
anticipated and added into the cost. Cyndi Turner noted that one of the Human
Resources positions was reclassified and upgraded which is one of the reasons for the
increase in the Wages line item.
Gene Farnstrom asked if the City has any plans to offer CPR and first aid classes to
staff. Bill Monahan responded that Police and Public Works personnel receive annual
training. However, the rest of staff does not. Bill noted that the idea had been
discussed in the past. Bill stated that he would discuss the idea again with Sandy
Zodrow, Human Resources Director.
Risk Management budget unit is located on page 143. Bill Monahan stated that Risk
Management is comprised of two employees and they are responsible for much more
than just risk issues. The Risk Manager oversees the City's insurance policies, solid
waste, Visioning, Worker's Compensation and special projects.
Professional & Contract Services has increased greatly. It includes $15,000 for attorney
fees and $7,500 for an ADA compliance review. Bill noted that the majority of the
attorney fees are for a solid waste issue.
Paul Hunt asked why $15,000 has been budgeted. Bill responded that over the last six
months over $6,500 has been spent on attorney fees for risk related issues. The figure
is based on past costs.
Joyce Patton asked what solid waste is and what the issue is. Bill responded that it is a
franchise issue. There is a solid waste hauler located in the City and its surrounding
neighbors have made complaints against. The City has been dealing with this issue for
awhile.
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Joyce Patton asked if this was a one-time issue why are more attorney fees being
budgeted for it. Bill responded that issue is not yet resolved. It is possible that not all of
the money allocated will be spent. However, it is important to budget for it.
Ken Scheckla asked if the Hearing's Officer fees were included in this budget unit. Bill
responded that Hearing's Officer costs are in the Community Development budget.
Ken Scheckla asked if the Hearing's Officer fees were part of the total attorney fees of
$224,000. Bill responded that the Hearing's Officer fees were an additional cost.
Travel & Training has decreased because a conference has been cut from the budget.
Insurance costs have decreased.
Paul Hunt noted that the City has a new insurance carrier this year. Paul asked if the
City was still receiving the same coverage. Bill responded that the City is basically
receiving the same coverage, however, there are few changes in the Government
Standards and Practices complaints. Bill noted that area covered has changed to
include the urban services area.
Bill Monahan stated that Ed Wegner, Public Works Director; Gus Duenas, City
Engineer; and Jim Hendryx, Community Development Director, will present their
budgets next week.
The Budget Committee was concluded at 8:40pm and discussions will be continued at
the May 10, 1999 meeting.
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VISITOR SIGN-IN SHEET
BUDGET COMMITTEE MEETING
MAY 10, 1999
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City of Tigard,Oregon p Printed: 5/10/99
Community Services
1130 Police Investigation
Text paging software 500
PPDS Emulation software 2,500
Total 3,000
1430 Library Technical Services
Crystal Reports 600
Title Source II 2,250
MicroSoft Front Page 98 140
Infol-ink Like Checker 100
Total 3,090
Public Works
2110 Administration
Oracle V8 1,500
upgrade Crystal Reports 280
Total 1,780
2150 Fleet Maintenance
Vehicle Repair Software 2,100
Total 2,100
2170 Water Division
Backflow Program 4,500
Total 4,500
Development Services
2210 Administration
Receipt module for Permit*Plan software 4,000
Total 4,000
2220 Building Division --
Interactive
-Interactive Voice Response Software 57,000
To 1 57,000
2235 Long Range Planning
VB 6.0 Professional Edition 600
MO Lite-GIS Programming Components 300
PC Arcview Info Upgrade 300
Total 1,200
2240 Engineering
AutoCAD Upgrade 10,000
StormCAD Software 2,000
Pavement Management System 10,000
Total 22,000
Policy$Administration
3120 City Administration
Software Upgrades(Codemaster) 1,000
Total 1,000
3220 Computer Systems
Tobit Network Fax licenses 3,755
Novell Maintenance 6,000
Managewise Maintenance 1,000
Open File Manager 1,950
Disaster Recovery Disks 1,950
Misc.software maintenance-Microsoft Products 2,500
Y21K Upgrades 5,000
Total 22,155
3230 Accounting
Springbrook Windows Software 20,000
Printscreen Software 20
PostalSoft-address software 700
Barcoding Software 2,000
Total 22,720
3310 Risk Management
MSDS Software 1,495
MSDS Software Maintenance Agreement 230
Total 1,725
3320 Office Services
PageMaker-Upgrade 895
Adobe Photoshop 535
Total 1,430
3340 Municipal Court
FullCourt additional license 3,700
Total 3,700
Grand Total 151,400 151,400
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City of Tigard,Oregon Printed: 5/10/99
i
I
i
Community Services
1110 Police Administration
602000 Outside Contractual Services for
assistance and analysis 10,000
Total 10,000
1130 Police Support Services
602000 Computer consultation services 500
Total 500
1410 Library Administration
602000 Staff Development Day Facilitator 500
Total 500
1430 Library Technical Services
602000 Outside contractual services for Preprocessing
library materials 4,885
Total 4,885
Public Works
2160 Property Management
601000 Engineering Costs: Consultations regarding facility
design or repairs. (Seismic upgrade assessment
for City Hall and other consulting requirements for
facility remodeling or repairs.) 10,000
Total 10,000
2170 Water Division
601000 Murray Smith and Associates: Consulting Engineer
for long term water supply source 30,000
Misc.Engineering services to utilize consultants when
staff has questions regarding new developments
and street improvement projects within our water
service area. 15,000
Scada System Review: comprehensive review of
a system that is,over 8 years old 50,000
Total 95,000
Development Services
2220 Building Division
601000 Provide funds for consultant to assist Division with an
evaluation of Division procedures,quality control
program and other organizational issues. 15,000
602000 Provide funds for plan review services to assist during
periods of heavy workload,staff vacation and for
structural review of large projects 10,000
Provide funds for various inspection services to cover
periods of heavy workload,mandatory state education
and/or staff shortages 15,000
Total 40,000
2230 Current Planning
601000 Design Evaluation Team contractors. Entire cost of
this activity is charged to developers by the hour 10,800
Total 10,800
2235 Long Range Planning
601000 Consultant services to assist in preparation of
downtown planning 50,000
Consultant services to provide follow-up and
implementation of Washington Square regional plan 20,000
Total 70,000
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City of Tigard,Oregon Printed: 5/10/99
2240 Engineering
601000 Provides for outside consultant services needed'
occasionally during plan review,for special studies,
for AutoCAD configuration support,for Tidemark
Permit System support services,and for minor
engineering projects not budgeted as CIP 20,000
Consulting work to update information in PMS
(Pavement Management System). The basic work
to update the PMS was included in FY 1997-98 3,000
Contractual services for temporary help and interns for
misc.in-house and field work 2,000
Total 25,000
Policy&Administration
3110 Mayor and City Council
601000 Facilitator for Council workshop 2,000
City Council minutes summary-Contract to assist
City Recorder. 6,000
Total 8,000
3120 City Administration
601000 Questionnaire and survey consulting services 10,000
Total 10,000
3130 Human Resources
601000 Gibbens Company: unemployment compensation
consulting services 950
Agent of Record: consulting fees for evaluation and
recommendation on current City wide employee
health and life insurance programs 6,000
Class&Compensation Study for Management
Professional Group 7,500
Training services for Citywide Training program 7,200
Training services for Citywide Supervisory program 4,400
Training services for Citywide Leadworker program 2,400
Outcome Measurement Training-Visioning program 7,500
Training-Employee Assistance Program 995
Total 36,945
3210 Finance
601000 Financial consulting services for advice on debt
alternatives,utility rates,payroll and tax related
issues,Revenue bonds and other financial services 3,000
Solid Waste Financial review for outside CPA or
Washington County. Estimated at$2,000 for each
of three franchised haulers. 6,000
Total 9,000
3220 Network Services
602000 Citywide training-GroupWise System 6,000
Total 6,000
3310 Risk Management
601000 ADA Consultant-To review new City Facilities 1,125
ADA Parks Compliance Review-based on Parks
Master Plan w/detailed ADA needs 7,500
Total 8,625
Grand Total 345,255 345,255
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