05/11/1998 - Packet May 7, 1998
<<FirstName>> <<LastName>>
<<Address 1»
<<City>>, <<State>> <<PostalCode>>
Dear<<FirstName»-
Just a reminder that our next budget committee meeting is Monday, May 11. The meeting will
be held in the Tigard Water Auditorium. Dinner will be-served at 6:00 PM and the meeting will
begin at 6:30 PM.
The agenda includes presentations from Community Development and Public Works. We will
also discuss general capital projects. If time permits, we will continue with Police and Library.
I have included a copy of the minutes from the last meeting. Also included is an article from the
May 7 Oregonian about Tigard's budget proposal.
I look forward to seeing you at the meeting on Monday. Call if you have any questions.
Sincerely
Wayne Lowry
Director of Finance
City of Tigard, Oregon
Budget Committee SeA
Meeting Minutes
May 4, 1998
Members Present: George Burgess, Craig Dirksen, Gene Farnstrom, Paul Hunt,
Brian Moore, Jim Nicoli, Joyce Patton, Bob Rohlf, Ken Scheckla, and
Max Williams,
Staff Present: Amanda Bewersdorff, Paul de Bruyn, Gus Duenas, Wayne Lowry,
Bill Monahan, and Melinda Sisson,
Members of the Audience: John Anderson, Charlie Cutz, Sharon Maroney, and
Emily Tso.
Budget Committee meeting was called to order by Joyce. AII'members were
present.
All members were asked if they received a copy of the minutes from the
April 16, 1998 meeting, Ken moved for the minutes to be accepted. Paul
seconded the motion. All were approved unanimously.
Presentation by Broadway Rose:
Sharon updated the committee on the news of the theater company receiving
new office space and many donations of office supplies.
There will be five shows in the eight-week period. There was a growth last year
of 30% and last year was their biggest season. Tigard-Tualatin School District is
their biggest supporter.
Long-term goal: To become a year round company with a performing art base.
Provide a relationship between kids and professionals. Provide drama camps
for kids.
Additional funding was requested this year due to performing Hello Dolly! It is a
big show and it will cost $50,000 - $60,000 to do Hello Dolly alone, Will bring extra
people to the theater. Added two new administrative salaries - $5,000 for
general manager and $7,200 for first part-time administrative assistant.
Craig Dirksen asked if the loss of Larry Will have any affect on the theater?
Sharon does not think so and is looking forward to meeting the new person
coming in.
Joyce Patton asked is the Broadway Roses long-term plan to stay in Tigard?
Sharon said yes it is and to go to a year round and keep summer stock going
with kids.
Selection of Chair and Secretary
Nomination of Joyce for Chair by Jim Nicoli and second by Brian Moore. All
approved.
Nomination of Craig Dirksen for Secretary by Paul Hunt and second by Joyce,
All approved.
Brian Moore moves to close the nominations. All approved.
Allocation of Social and Events funds
Wayne Lowry explained the funding request worksheet and the averages that
were calculated. Wayne explained the two average columns. One including
George Burgesses zero's and the other is excluding George's zeros.
Opened for discussion by Joyce to the members.
Paul Hunt questioned if the amount requested by Interfaith included their rent.
$8,000 is their cash request plus the use of the building.
Brian Moore asked if we want to allocate the remaining $2,300 or place it back
into the General Fund.
Bob Rohlf moved we adopt the average excluding the zeros and Jim Nicoli
seconded the motion.
Motion is carried with a vote of nine approvals and one opposed.
$93,693 is the amount reflected for funding.
Gene brought up the question about entertaining the idea of a separate session
for the Social and Events Policy and the end of this budget cycle. That was
everyone's understanding as well and it will be set up.
Receive 1998/1999 Proposed Budget Document and Budget Message
Wayne passed out drafts of the budget,
Bill went over the budget message. We did not loose significant property tax
revenue due to the pass of Measure 50, but voters did realize a reduction of the
five district, county and school property tax.
Operating under the 5-year financial plan and the current plan goes through
year 2001 . The direction given to the department heads was to follow the 5-
year plan.
Amount proje � for the opertaing budget this year under the 5-year plan was
$21,735,567, Te#(l,1998/1999 budget represents an incrj�,,ase of 11 .5%7"4�ich is
less than the financiaj&11n limit by about $ 00 0. Wve'4�fl budget includes
'P, W kA IN +-"�
13,35 new positions, 4y���Qn(sv ' 8, library with 2,35, and 3 in
E-- 2,
Development Services and Administration combine-d:
Capital equipment requests are in the amount of $935,391 .
Police
No new positions. impositions were brought forward in the plan and hired in-this-
last year, Increase includes additional emergency vehicle operation training
and the purchase and training of a new police dog.
Library
Washington County Board of Commissioners decided to continue library fupdi_ng fry,
'
at current levels, The City receives about $1,146,000 in WCCLS revenue, 2,35- C-
new positions added-ford-tee readers services area 2��,eLl as additional help in
t h ,'cal services and circulation. The main lees ii'lb�pry�
A�ud jqa(�.j!is the
u, of 17 new computer workstations as @H=t Tratk
ID,eecK+se of the conversion of the County's data base system.
Public Works
Proposed an additional clerical position, Urban Forester position, and an
ocI-d44oFr(nI utility worker.
Wastewater functions of Sanitary Sewer and Storm Sewer have proposed to add
futility worker positions to comply with the new Unified Sewerage Agency
2
standards for system maintenance. Also proposed an additional line cleaning
truck for wastewater system maintenance.
In November 1997
,,the street unit took on a part of the Urlocin Service Area, Two
street utility workers were added in January 1998 we�e paid by-fl=te
County) This budget proposes the continuation of street maintenance services
to the Urban Services Area,
s
Fleet Maintenance budget unit requested#er an additional mechanic pQ-sition.
����X.�rur n p•-��- bue�,.-� �rc�o se-8 1�.2_ �� q,�..u;.Qi ��-e'�
Water operation is proposing to add a position for support of office request for
customer. The replacement of a dump truck and funds to remove in-ground
diesel fuel tanks for the two reservoir sites.
Community
"
Develo ment p ,,..P ts'�C a �..,�0c�VA c� c
Planning to take on a new program called the Community Housing Program,
$1
c
Was" Ihington Squ�e regional plan and�he use of consultants to get the visioning
Engineering is budgeting for a .5 clerical position to assist with administration l "
and data entry within the department.
Street lighting budget, funded by gas tax dollars, includes $350,000 for power,
$70,000 for light and traffic signal maintenance and $10,000 to refurbish metal
light poles as needed throughout the City.
City Administration
Two new positions are proposed. Network services is requesting a third network
technician and the Accounting area is proposing an additional position to
monitor City business tax. $54,000 is also being requested to upgrade the City's
utility billing software.
General Government
Attorney budget has now been dispersed throughout the departments to better
manage the program.
Capital Improvements
$22,501,750 requested with about half related to Water and Wastewater,
Debt Service
Road bonds issued in 1989 will be expiring at the end of this proposed budget
year. After that the City Council is expecting to put forth to the voters a public
facilities bond issue for consideration. If passed in November it would not be
levied until budget year 1999/2000,
Awards
The City continues to receive awards in the Budget program as well as financial
reporting.
Conclusion
The City has tried to comply with the intent of Measure 50 while at the same
time following the direction of the financial plan and the result is the proposed
1998/1999 budget.
Revenue Projections - Wayne Lowry
Approval of Property Tax Levy Summary on Page 9.
Actual 1997/98 column has a tax base (amount levied)
General Fund Permanent Rate 2.51 is the amount that is approved from now on.
Not a dollar amount but a rate,
Budget Committee can not exceed that rate unless the Legislature changes it,
This rate is what is applied to all of the future assessed value to determine how
much tax revenue the City will get. One of this committee's motions will be to
levy the 2,51 or some number less than that.
New construction is estimated at $90,000,000 and the City will benefit from this,
When these properties come on at their new value the rate of 2,51 will be
applied to them.
Assessed value in the future will go up 3% plus new construction and that will be
driving our increase in property tax revenue. Dip in assessed value on page 11
was due to the adjustment from Measure 50,
Wayne went over Graphs in the Revenue Summary section, Keep in mind that
the effects of some decreases were due to Measure 50.
Wayne noted that the reason the connection fees were decreasing while
permit revenue was increasing due to Unified Sewerage Agency collects sewer
and storm drain connections in the Urban Service area. We have more activity
today than before Urban Services, but less activity in the City of Tigard,
Fine Revenue Graph - page 27
Increase was due to number of citations and more officers and the City is
continuing to grow,
Engineering_ - Gus Duenas
Page 126
$988,148 total budget
Brian Moore asked why Engineering is involved in the street lighting? Why is it
not under the Streets budget? Gus explained was due to history and does plan
on passing it on to Public Works and he will be talking with Bill and Ed regarding
this.
Wayne noted that this was in the Street budget 7-8 years ago.
Gus's only concern is that there will be sufficient:personnel in Public Works to
devote time to the program.
Administrative Specialist half time is need for date entry - clerical work. This will
allow Diane - Current specialist to assist in Budget and special projects without
having to try to find the time or hire other temporary help to complete these
tasks. After 1998/1999 budget the Engineering department will look at this
position being shared with another department.
Gene asked why was there an increase in Materials and Services? Gus stated it
was due to the pavement management system. Contracting with consultants
to update software, plan review and Auto CAD support, and other additional
temporary drafting help, This increase will assist in better planning to allow plans
to be ready on time and to better plan the construction being done.
In order to keep maintenance costs down Gus plans to replace a van every 10
years, Gus also initially budgeted for a new car, but instead they will be using a
used police vehicle to cut costs. The replacement car will be good for
approximately two years.
Max asked what are the big Capital Improvement Projects upcoming? Gus
stated the big CIP projects were the Pavement Maintenance Program and the
Walnut - Tiedeman realignment construction, The City wants to be ahead of
the County and their 121 st - Walnut light. They are also still working on the speed
bump program.
Ken asked if we set our construction back would the County step back and tell
us to do it? Gus said that the 121 st & Walnut project is already funded.
Gus also wanted for the record that the positions titled Senior Project Engineer
should be Engineering Manager.
Wayne noted that the Summary on page 61 shows groupings of accounts
across the whole City budget. If one needs a breakdown of any of the
information call Wayne and a spreadsheet will be done for you.
Network Services - Paul de Bruyn
Page 146
Paul noted that they hired a new technician - Rich Daly - doing a great job.
Core group was abolished and Network Services is absorbing this additional
work. This was abolished because they could not keep the individuals trained
on the new technology due to the very fast pace. They are looking for another
technician this years, This request is being moved up a year in the financial
plan.
Equipment- Work done/Coming Up
-New police building
-New inspectors module.
-Remodel of existing police.
Real busy year preparing for the year 2000 on the software side. Looking to
speed up the network because the volume of data has increased more the ten
fold, One server was running four hundred billion bites ran in a month or so and
only 14 errors. That shows it is a pretty reliable network.
Future Plans-
-replace couple of file servers
-new accounting system implemented
-new permitting system (Community Development)
-more training
-full training for new FTE
-Paul, Valerie, and Rich on Windows NT software in addition to Novell.
-recableing in library for new computer changes
-new e-mail system with Scheduler and Fax
Starting to replace the 486's and have reached the three-year recycle point.
Recycled equipment is being kept within the community,
Joyce questioned what the exploring a joint project with the City of Hillsboro?
Paul stated that it was a project which is no longer an idea due to City of
Hillsboro backing out.
Craig asked what the standard upgrade will be when 486's are replaced? Entry
level machine is a P200 MMX.
Craig questioned if these computers are the bulk of the equipment budget?
Paul explained that the bulk of it is for the new server and it also incorporates
maintenance on printer which use to be allocated to other departments.
Max questioned computer equipment jump is solely for server? Paul stated
primarily, but there are a couple of laptops in the budget for emergency use
and telecommuting positions, Some of the expense is also for new HUBS for the
police and library areas. As well as a new computer for the new technician's
work area.
Wayne noted that on page 191 there is a list of all the capital equipment.
Computer systems are under 3220, You can compare last years and this years,
Max questioned if there was monitoring of the Internet? Paul stated that there is
a system in place, but not acting on it at this time. Max stated that he is
concerned about non-work related use during City working hours.
Bill discussed initially allowed people to learn how to use the Internet, This is
becoming a discussion topic and Exec-staff meeting on May 6, 1998, E-mail
and voice mail is also monitored and discussed on ways to avoid abuses and to
make people aware of what there responsibilities are.
Brian stated that because the Internet is available that is a deterrent itself,
Max wondered where do you draw the line in letting them use the Internet,
Gene questioned the Performance Measurement on Page 47 and how close
Network Services came to completing those goals. Paul stated that they only
had one bad outage in 97/98, which is what caused for it to drop to 93%
reliability, Computers upgrade has been done and Network Services have
exceeded their goals so far this year.
City Administration - Bill Monahan
Page 135
Mayor and City Council
-increase in Prof. & Contract Services because of allocation of City Attorney
services.
-National league of city dues were moved to General Revenue Expense.
-Travel and training varies quit a bit due to possibility of two council positions as
well as mayor position is coming up for election.
-Capital outlay was increased for the possibility of new and or existing members
requesting the City to provide them with a computer.
City Administration
-Major change is due to increase of to I FTE added since budget committee
last year, (Volunteer Coordinator)
-"Overtime" should read contractual services that council has with Bill for auto
insurance as well as funds to purchase life insurance.
-Prof. & Contract Services increased due to mediation program and a Code
Index Update will be done.
-Special Dept, Expense
-Holiday Tree Lighting $4,200
-Employee of the Month $ 300
-Volunteer Banquet $4,500
-New Citizen Packet $4,000
-Office supplies have increased due to printing of visioning report,
(there is no longer a separate visioning budget)
$2,500 printing
$2,000 graphic design
$ 800 office supplies
$ 200 copies
$ 470 refreshment (task meeting & open house)
$8,500 outcome measurement training (benchmarking)
-Travel/Training is increased because one year in East Coast one year on West
Coast. New training for Volunteer coordinator,
-Upgrade of Code Master software,
Human Resources.
-no additional staff
-Prof. & Contract Services increased due to:
general training, EAR workplace violence training, and the labor attorney
as well as city attorney fees.
-Special dept expenses went up do to H/R is doing employee of month and
recognition programs, Also increase to redo new employee packets, copy's of
forms, identification badges and the amount of recruitments.
-Software upgrade to Organization Plus and Performance measures
Max questioned travel and training increase in comparison to 96/97 why?
Explained that Sherrie Burbank was moved to H/R budget solely because she
was shared with the Finance and we also got a new H/R director and she
provided new training to employees.
Risk Management
Second employee was hired and is working out very well and is able to grow
within salary range.
Increase due to increase in insurance costs and we shifted carriers.
Training increased due to citywide training program. Will be set up for safety
issues as well as new staff person needs some training.
Max questioned why did we shift carriers? The level of coverage and types of
coverage being offered and corporate philosophy. We shifted from a
insurance carrier to a insurance pool.
Ken questioned why fees and dues when down? The amount went down due
to employees are finding that they can get the same newsletters and
subscriptions that are now available on in the Internet.
Bill pointed out that this budget is not just insurance and worker comp it is also
solid waste and special projects done throughout the City. The Risk Asst, is
primarily in Worker's comp and Risk area. He got the City reimbursement from
the State for bringing people back early.
Gene asked how did last year's asking Department Head's to decrease
materials & supply by 10%. Bill stated that it worked out pretty well and the
departments held to it and found that they can make due with less.
Wayne stated some things that were cut out came back to Council as budget
adjustments.
Gene asked if Measure 47 was the reason for the cut? Bill stated it was a
response to the measure.
Finance - Wayne Lowry
Page 149
Made up of five budget units and twenty individuals.
Asking for I FTE in accounting section. No one has been added since early
1990's. In 1993 this department actually reduced size during merger with the
Water District (5 positions down to 3).
This position will be responsible for Business Tax and will assist the City Buyer.
When a temporary was hired for this position last year, with Council's approval,
we found over 900 potential business that were not being taxed. We increased
our revenue by $40,000 - $50,000, This position will allow us to keep current on
these taxes and insure that businesses will be in the correct zoning. This will
avoid cases going to Municipal Court.
Wayne asked if anyone had any questions on the Finance Budget?
None were asked,
Accounting Dept
-increase about $50,000 due to new computer software for utility billing and also
finish this years budgeted new finance package.
-this will allow our software to be 2000 compatible,
This amount also includes training that will be necessary,
Ken questioned retirement down and group insurance up? Wayne said it was
an error and they were mis-grouped.
Administration Service's
Consists of 3 units - Total increase is 12.5%
-Office Services
-Records
-Municipal Court
Office Services
Office supplies increased due to postage for Cityscape which is 12 issues
a year.
Records
The cost of storage of records has increased due to not being able to use
the Canterbury Water Building (old shop) for storage due to a safety issue.
Gene asked what is the bulk of our records? Wayne stated that the bulk is
planning files, permits, etc. A lot of them have to be kept on paper for a long
period of time before they can be put on Film. The additional money is put in
incase we have to rent storage,
Municipal Court
Increase of 18.4%
The majority of this increase is due to the City Attorney distribution.
This area is now using a collection company for unpaid traffic fines. Prof. &
Contract Services portion is $7,800.
George questioned on Page 151 the level of standard - How are we doing as
compared to the standards for investment rates and debt rates?
Wayne stated we routinely beat the state pool because we have become
more active in the investments. About half of our portfolio is invested in Treasury
Securities or Agency Securities - that generally beats the pool.
Wayne stated that the City's debt is as low as can be at 4-5%. Wayne also
stated that if anyone has any questions this week feel free to call or fax Wayne
or Bill.
Next Weeks Agenda
-Jim Hendryx - Community Development
-Ed Wegner - Public Works (7-8 units)
-General CIP
(majority of these are Public Works related)p. 177
Joyce closed meeting and the committee will reconvene May 11, 1998 for
dinner at 6:00 PM and meeting will start at 6:30 PM.
City of Tigard, Oregon
Budget Committee
Meeting Minutes
Revised
May 4, 1998
Members Present: George Burgess, Craig Dirksen, Gene Farnstrom, Paul Hunt, Brian Moore,
Jim Nicoli, Joyce Patton, Bob Rohlf, Ken Scheckla, and Max Williams.
Staff Present: Amanda Bewersdorff, Paul de Bruyn, Gus Duenas, Wayne Lowry, Bill Monahan,
and Melinda Sisson.
Visitors: John Anderson, Charlie Cutz, Sharon Maroney, and Emily Tso.
Call to Order: Joyce Patton, Chair, called the meeting to order at 6:30pm. All members were
present.
Approval of Minutes: The minutes for the April 16, 1998 meeting were approved. MSP
Broadway Rose Presentation: Sharon Maroney updated the Committee on the news of the
theater company receiving new office space and donations of office supplies.
There will be five shows in the eight-week period. There was a growth of 30% last year and it
was their biggest season. The Tigard-Tualatin School District is their biggest supporter.
Long-term goal: To become a year round company with a performing art base. Provide a
relationship between kids and professionals. Provide drama camps for kids.
Additional funding was requested this year due to the Hello Dolly! production. It is a big show
and production costs will be $50,000 - $60,000. This performance will bring extra people to the
theater. Sharon stated that the theater has added two new administrative salaries - $5,000 for
a general manager and $7,200 for a part-time administrative assistant.
Craig Dirksen asked if the loss of Larry Daw will have any affect on the theater? Sharon
responded that his retirement should not affect the theater and that she is looking forward to
meeting the new person coming in.
Joyce Patton asked if the Broadway Rose's long-term plan is to stay in Tigard? Sharon
responded that Broadway Rose will stay in Tigard and plans to go to a year round theater.
Sharon noted that the theater would continue to keep summer stock going with kids.
Selection of Chair and Secretary: Jim Nicoli nominated Joyce Patton for Chair. Brian Moore
seconded the motion. Joyce Patton was selected as Chair. MSP
Paul Hunt nominated Craig Dirksen for Secretary. Joyce Patton seconded the motion. Craig
Dirksen was selected as Secretary. MSP
Brian Moore moved to close the nominations. MSP
1
Allocation of Social and Events funds: Wayne Lowry explained the funding request worksheet
and the averages that were calculated. Wayne stated that the far right column is the average of
all the Committee's allocation of funds. The "Ex-George" average column is the average of the
allocation of funds minus George Burgess's vote.
Joyce opened the discussion of the allocation of funds to the members
Paul Hunt asked if the amount requested by Interfaith included rent. Wayne responded that
Interfaith is requesting $8,000 in cash plus the use of the building.
Bob Rohlf moved to adopt the average excluding George's vote and Jim Nicoli seconded the
motion. The motion passed with nine approvals and one opposed. MSP
Joyce stated that $93,693 is the amount to be distributed for funding of Arts and Social
Agencies for FY 1998/99.
Brian Moore asked if the remaining $2,300 would be allocated to another program or put back
into the General Fund. The Committee agreed the money would be returned to the General
Fund and could possibly be used for the "Freedom Train" expense discussed at the
April 16, 1998 meeting.
Gene brought up the question of entertaining the idea of a separate session for the Social and
Events Policy after the end of this budget cycle. The Committee agreed that it planned on
reviewing the Policy after the budget was approved.
FY 1998/1999 Proposed Budget and Budget Message: Wayne Lowry distributed drafts of the
proposed budget for FY 1998/99.
Bill Monahan reviewed the budget message. Bill stated that the City did not lose significant
property tax revenues as anticipated as part of the passage of Measure 50. The voters did
realize an overall reduction in property taxes because of cuts made to the fire district, county
and school district revenues.
The City was operating under a 5 Year Financial Plan, however, the Plan has been extended
through the year 2006, making it a 10 Year Plan.
The amount projected for the operating budget for FY 1998/99, under the 5 Year Plan was
$21,735,567. The proposed budget for FY 1998/99 represents an increase of 11.5% over
FY 1997/98's budget. The 1998/99 proposed budget is about $200,000 less than the limit set
by the 5 Year Plan. The overall budget includes 13.35 new positions with 8 positions in Public
Works, 2.35 FTE in Library, and 3 in Development Services and Administration combined.
Total Capital Equipment requests are in the amount of$935,391.
Police
No new positions are being requested for the 1998/99 budget. Three positions were brought
forward in the Plan and hired in FY 1997/98. Increases include training for emergency vehicle
operation and the purchase and training of a new police dog.
2
Library
Bill stated that the Washington County Board of Commissioners decided to continue library
funding at current levels. The City will receive about $1,146,000 in WCCLS revenue.
The Library budget proposes the addition 2.35 new FTE positions for the readers services as
well as additional help in technical services and circulation. The main increase in the Library's
budget is the addition of 17 new computer workstations as part of the upgrade required for the
conversion of the County's data base system.
Public Works
The Public Works budget requests an additional clerical position, an urban forester position,
and an utility worker position.
Wastewater functions of Sanitary Sewer and Storm Sewer proposes the addition of 2 utility
worker positions to comply with the new Unified Sewerage Agency standards for system
maintenance. Also, it is proposing to purchase an additional line cleaning truck for wastewater
system maintenance.
In November 1997, the Street division became responsible for street maintenance in the Urban
Service Area. Two street utility workers were added in January 1998 to assist with these new
responsibilities and are paid with funds from the County. This budget proposes the continuation
of the street maintenance services to the Urban Services Area.
Fleet Maintenance budget unit requests an additional mechanic position.
The Water Operation budget proposes the addition of a clerical position. Capital Expenses
includes the cost for a replacement dump truck and removal of in-ground diesel fuel tanks at
two reservoir sites.
Community Development
Bill stated that Community Development took on responsibilities in the Urban Services Area in
FY 1997/98.
Community Development is proposing a new program called the Community Housing Program.
Bill noted that the program is currently being developed by a task force and has not been
reviewed by Council yet.
Bill stated that the Community Development budget includes costs for consultant fees for
implementing visioning goals regarding the Washington Square regional plan.
Engineering is budgeting for a .5 FTE clerical position to assist with administration and data
entry within the department.
Street lighting budget which is funded by gas tax dollars includes the following: $350,000 for
power; $70,000 for light and traffic signal maintenance; and $10,000 to refurbish metal light
poles as needed throughout the City.
3
City Administration
Two new positions are proposed. Network services is requesting a third network technician and
the Accounting section is proposing an additional position to monitor City business tax. Finance
is requesting $54,000 to upgrade the City's utility billing software.
General Government
Attorney fees are now being allocated to the individual department budgets to better manage
the program.
Capital Improvements
The proposed budget includes $22,501,750 for capital improvements. About half of the funds
requested will go to Water and Wastewater projects.
Debt Service
Road bonds issued in 1989 will be expiring at the end of this proposed budget year. The City
Council is expecting to put forth to the voters a public facilities bond issue for consideration. If
passed in November 1999, it would not be levied until budget year 1999/2000.
Awards
The City continues to participate in the Government Finance Officers Association awards
program. The City received the Certificate of Achievement for Excellence in year ending
June 30, 1997. The City also received the Distinguished Budget Presentation award for the
1997/98 budget.
Conclusion
The City has tried to comply with the intent of Measure 50 while at the same time following the
direction of the financial plan and the result is the proposed 1998/1999 budget.
Revenue Protections: Wayne Lowry highlighted several sections in the Budget.
Wayne stated that the Property Tax Levy Summary was located on page 9. Wayne noted that
part of the budget process was the Committee's approval of the property tax levy.
Wayne stated that the Actual 1997/98 column is based on a dollar figure. The Proposed
1998/99 is based on a rate. The General Fund Permanent Rate is 2.51 per$1,000 of assessed
value. Wayne noted that it is the rate that the Committee will approve from now on and not the
dollar amount. Wayne stated the rate cannot be increased since it was calculated by Measure
50 and only the Legislature can make changes to the rate.
This rate is will be applied to all future assessed value to determine how much tax revenue the
City will get. The Committee's motion will be to levy the 2.51 rate or some number less than
that.
4
New construction is estimated at $90,000,000 and the City will benefit from this. When these
properties come on at their new value, the rate of 2.51 will be applied to them.
Assessed value in the future can go up 3% plus new construction. It will be the new
construction that will drive the increase in property tax revenue. The dip in assessed value on
page 11 was due to the adjustment for Measure 50.
Wayne went over the graphs in the Revenue Summary section (p. 23 - 27).
Wayne noted that the reason the connection fees were decreasing while permit revenue was
increasing was due to Unified Sewerage Agency collection of fees related to sewer and storm
drain connections in the Urban Service area. The City has more activity today than before
because of the Urban Services area, but there is less activity in the City of Tigard.
Wayne stated that the Fine Revenue Graph is on page 27. The Graph shows revenues
received from traffic citations. The increase in revenues is most likely due to the increased
number of citations issued, more patrol officers and general growth.
Engineering: Gus Duenas, City Engineer, presented his department's budget which begins on
page 126.
The total Engineering budget is $988,148.
Gus stated that the Streets Lights and Signals budget is $430,000.
Brian Moore asked why street lighting is in the Engineering budget and not the Street budget?
Gus responded that street lighting has historically been part of the Engineering budget. Gus
stated that he plans to turn street lighting over to Public Works and will be talking to Bill
Monahan and Ed Wegner about this issue.
Wayne noted that street lighting was in the Street budget seven or eight years ago.
Gus stated that he was concerned that there will not be sufficient personnel in Public Works to
devote time to the program.
Administrative Specialist half time is need for date entry - clerical work. This will allow Diane -
Current specialist to assist in Budget and special projects without having to try to find the time
or hire other temporary help to complete these tasks. After 1998/1999 budget, the Engineering
department will look at the possibility of sharing this position with another department.
Gene asked why there was an increase in Materials and Services? Gus stated it was due to
the pavement management system, contracting with consultants to update software, plan
review and Auto CAD support, and other additional temporary drafting help. This will allow
plans to be ready on time and to better plan the construction being done.
In order to keep maintenance costs down, Gus plans to replace a van every 10 years. Gus
also initially budgeted for a new car, but instead Engineering will use a former police vehicle to
cut costs. The replacement car will be good for approximately two years.
5
Max asked what are the big, upcoming Capital Improvement Projects? Gus responded that the
big CIP projects were the Pavement Maintenance Program and the Walnut/Tiedeman
realignment construction. The City wants to be ahead of the County and their 121st/Walnut
light. They are also still working on the speed bump program.
Ken asked if the City set its construction back would the County step back and tell the City to do
it? Gus responded that the 121 st/Walnut project is already funded.
Gus also wanted to state for the record that the positions titled Senior Project Engineer should
be retitled as Engineering Manager.
Wayne noted that the Summary on page 61 shows groupings of accounts across the whole City
budget. If anyone needs a breakdown of the information, Wayne stated to call him and a
breakdown spreadsheet would be created.
Network Services: Paul deBruyn, Director of Network Services, presented his department's
budget which starts on page 146.
Paul noted that they hired a new technician, Rich Daly, who is doing a great job.
The Core Group was abolished and Network Services is absorbing this additional work. The
Group was abolished because the members could not be trained on the new technology fast
enough due to the constant addition of new software. Network Services is requesting the
addition of another technician for FY 1998/99. This request is being moved up a year in the
financial plan.
Equipment-Work done/Coming Up:
-New police building
-New inspectors module.
-Remodel of existing police.
Real busy year preparing for the year 2000 on the software side. Looking to speed up the
network because the volume of data has increased more than ten fold. One server was
running four hundred billion bytes in a month and had only 14 errors. This shows that the
network is pretty reliable.
Future Plans:
-replace couple of file servers
-new accounting system implemented
-new permitting system (Community Development)
-more training
-full training for new FTE
-Paul, Valerie, and Rich on Windows NT software in addition to Novell.
-recableing in Library for new computer changes
-new e-mail system with Scheduler and Fax
Starting to replace the 486's and have reached the three-year recycle point. Recycled
equipment is being kept within the community.
6
Joyce questioned what the "exploring a joint project with the City of Hillsboro" meant? Paul
stated that it was a project which is no longer viable due to the City of Hillsboro backing out.
Craig asked what the standard upgrade will be when 486's are replaced? Paul responded that
the entry level machine is a P200 MMX.
Craig questioned if these computers are the bulk of the equipment budget? Paul explained that
the bulk of it is for the new server and maintenance on printers which used to be allocated to
individual departments.
Max questioned if the computer equipment increase in funds request is solely for the server?
Paul stated primarily, but there are a couple of laptops in the budget for emergency use and
telecommuting positions. Some of the expense are also for new HUBS for the police and
Library areas, as well as a new computer for the new technician's work area.
Wayne noted that on page 191, there is a list of all the capital equipment. Computer systems
are under 3220.
Max questioned if there was monitoring of the Internet? Paul stated that there is a system in
place, but not acting on it at this time. Max stated that he is concerned about non-work related
use during City working hours.
Bill stated that the City initially allowed people to use the Internet with out restrictions, so staff
could learn how to use it. This will be a discussion topic at the Exec-staff meeting on May 6,
1998. E-mail and voice mail training is provided, so people are aware of what their
responsibilities are and what the City deems as abuse.
Brian stated since the City's Internet software has a usage tracking device, this is already a
deterrent for misuse even if a policy regarding appropriate Internet usage has not been
established.
Max asked where does the City draw the line in letting employees use the Internet.
Gene questioned the Performance Measurement on page 47 and how close Network Services
came to completing those goals. Paul stated that there was only one bad outage in 1997/98
which caused the reliability percentage to drop to 93%. The computer upgrades have been
done and Network Services has exceeded their goals so far this year.
City Administration: Bill Monahan, City Manager, presented his department's budget which
starts on page 135. The City Administration budget is comprised of four budget units,
Mayor and City Council
-Increase in Prof. & Contract Services because of allocation of City Attorney services across all
budget categories:
-National League of Cities dues were moved to General Revenue Expense.
-Travel and training varies. Quite a bit due to the possibility of two new council member and a
new mayor; these positions are coming up for election.
-Capital outlay was increased for the possibility of new and/or existing Council members
requesting the City to provide them with a computer.
7
City Administration
-Major change is due to the addition of 1 FTE that was added since the Budget Committee met
last year. (Volunteer Coordinator)
-"Overtime" is a misnamed in this budget. Should consider it as contractual agreements that
Council has with Bill Monahan to cover cost for auto insurance as well as funds to purchase life
insurance. Costs had previously been allocated to wages expense.
-Prof. & Contract Services increased due to mediation program and a Code Index Update that
will be done.
-Special Department Expense:
-Holiday Tree Lighting $4,200
-Employee of the Month $ 300
-Volunteer Banquet $4,500
-New Citizen Packet $4,000
-Office supplies have increased due to printing of visioning report and the visioning program
itself. (There is no longer a separate visioning budget)
-printing $2,500
-graphic design $2,000
-office supplies $ 800
-copies $ 200
-refreshment $ 470
(task meeting & open house)
-outcome measurement training $8,500
(benchmarking)
-Travel/Training increase is due to Bill Monahan and Liz Newton's attendance of ICMA
conferences and training for the new Volunteer Coordinator. The conferences are alternated
each year between the East Coast and the West Coast. This year's conferences will be held on
the East Coast.
-Upgrade of Code Master software.
Human Resources
-No additional staff
-Prof. & Contract Services increased due to:
general training, EAP, workplace violence training, the labor attorney and city attorney
fees.
-Special department expenses went up due to H/R's employee of month and recognition
programs and putting on the Wellness/Benefits fair.
-Office Supplies increase reflects the redesign of the new employee packets, forms copying,
identification badges and the processing of recruitment notices.
-Computer Software has increased because HR wants to purchase two software programs;
Organization Plus and Performance measures.
Bill stated that the HR budget has increased by about $21,000 due mainly to the Prof. &
Contract Services and Travel/Training Expenses.
Max Williams asked what caused the large increase in the Travel &Training expense in
1995/96. Bill responded that the new HR director started that year and did some restructuring
of staff and provide more training to all City employees.
8
Risk Management
A second employee was hired and is working out very well and will be able to grow within the
salary range.
Training expense has increased because Risk is offering a citywide training program. The
training provides employees with information regarding safety issues. Also, the new staff
person needs training.
Increases in the Insurance line item of about $46,000 is due to increases in insurance costs and
that the City changed carriers.
Max Williams asked why the City changed carriers? Bill stated the change was made not just
because of rate issues, but also the level of coverage and types of coverage being offered and
corporate philosophy. The City switched from an insurance carrier to an insurance pool.
Ken Scheckla questioned why fees and dues went down? Bill responded that the amount went
down because employees can get the newsletters and subscriptions via the Internet instead of
having them mailed.
Bill noted that the Risk budget covers not only insurance and worker comp costs, but also the
City's involvement with solid waste and special projects done throughout the City. The Risk
Assistant works primarily on Worker's comp claims and safety issues.
Bill stated that the State offers a reimbursement program to agencies that bring worker comp
employees back to work early to do light duty tasks. Bill noted, for the first time, the City was
able to participate in this program and it is largely due to the efforts of the new Risk Assistant,
Gary Smalling.
Gene asked how did asking Department Head's to decrease materials & supply by 10% work
out? Bill stated that it worked out pretty well and the departments held to it and found that they
could make do with less.
Wayne stated some things that were cut out came back to Council as budget adjustments after
the budget cycle.
Gene asked if Measure 47 was the reason for the cut? Bill stated it was a response to the
Measure.
Finance: Wayne Lowry, Finance Director, presented his department's budget which starts on
page 149.
Wayne stated that the Finance budget is made up of five budget units and twenty individuals.
Wayne noted that Finance is requesting 1 new FTE for the accounting section. No one has
been added since the early 1990's. In 1993, the Accounting section was downsized during its
merger with the Water District (5 positions went down to 3).
The new position will be responsible for Business Tax and will assist the City Buyer.
When a temporary was hired for this position last year, the City found over 900 potential
9
business that were not being taxed. The City increased its revenue by $40,000 to $50,000.
This position will allow the City to keep business taxes current and ensure that businesses are
zoned appropriately before they establish themselves to minimize legal disputes and cases
going to Municipal Court.
Wayne asked if anyone had any questions on the Finance Budget? None of the Committee
members had questions.
Accounting Department
-Computer Software line item increase of$54,000 is due to new computer software for utility
billing and to finish implementing this year's budgeted finance package. The upgrades will
allow the software to be 2000 compatible. This cost also includes training that will be
necessary.
Ken questioned why retirement was down and group insurance was up? Wayne responded
that it was an error and they were mis-grouped.
Administrative Services
-Consists of 3 units—Total increase is 12.5%
-Office Services
-Records
-Municipal Court
Office Services
Office supplies increased due to postage for Cityscape which is 12 issues a year.
Records
The cost of records storage has increased due to not being able to use the Canterbury
Water Building (old shop) for storage due to safety issues.
Gene asked what is the bulk of the City's records? Wayne stated that the bulk is planning files,
permits, etc. A lot of them have to be kept on paper for a long period of time before they can
be put on microfilm. The additional money is being set aside in case the City has to rent
storage.
Municipal Court
Increase of 18.4%; the majority of this increase is due to the City Attorney fees being
distributed across all budget categories.
Wayne noted that Municipal Court is using a collection company to collect unpaid traffic fines.
Prof. & Contract Services portion is $7,800.
George questioned the level of standard on page 151. He asked how is the City doing as
compared to the standards for investment rates and debt rates?
Wayne stated the City routinely beat the state pool because it has become more active in the
investments. About half of the City's portfolio is invested in Treasury Securities or Agency
Securities which generally beats the pool.
10
Wayne stated that the City's debt is as low as can be at 4% to 5%. Wayne also stated that if
anyone has any questions this week feel free to call or fax Wayne or Bill.
Next Weeks Agenda
Jim Hendryx - Community Development
Ed Wegner - Public Works (7-8 units)
General CIP (majority of these are Public Works related) p. 177
The Budget Committee was concluded and discussions will continue at the May 11, 1998
meeting. MSP
w�
tA tC
to
1998/99 Budget City of Tigard, Oregon Printed: 5/6/98
1998/99 1;998/99; 7998/99 f 99.8!99
�etgllecf fescriptlio Requested Proposed Approved Adopter#
Additional Bldg Maintenance Request-Non Priority
30 ADA retro fit door handles for the Niche,Out Reach $3,000.00 $3,000.00
Bldg. and Public Works per ADA compliance plan
recommendation.
Horn&strobe fire alarms for City Hall, Library, Niche as $5,000.00 $5,000.00
recommended by the ADA Compliance Plan.
Flag pole for the Senior Center(Steering Committee $2,500.00 $0.00
request)
Carpet replacement at entry to library with tile like City $8,100.00 $0.00
Hall lobby
Carpet replacement at the Senior Center $11,700.00 $0.00
Carpeting of Library, P.D., City Hall
Town Hall $6,000.00 $0.00
City Hall $30,500.00 $0.00
City Hall-corridors only $8,250.00 $0.00
Police Dept. $22,300.00 $0.00
Police Dept.-corridors only $8,700.00 $0.00
Puett Room $4,110.00 $0.00
Security Card Lock System for City Hall, P.D.,Niche $47,138.00 $47,138.00
SecuritV pate & Buzzers/Cameras(PW) 25,000.00
Exterior Painting of Public Works Facility 2,500.00 2,500.00
Engineerinq Trailer:
The engineering trailer is in urgent need of maintenance
work. There has been no serious maintenance since the --
trailer was installed in 1988. The outside of the trailer
needs to be pressure washed and repainted. The roof
needs to be either treated or replaced. The carpet needs 2,500.00 2,500.00
to be cleaned and repairs are needed to the floor. ----
TataI;= : 322, 78 241,2:18
602000 Page 5
1998/99 Budget City of Tigard, Oregon Printed: 5/6/98
Department: Property Mgmt Budget Unit: 2160
Account Number: 6020001 Pg. 1 Acct.Description: Contractual Services
I<.... . 1: 98/99.xx
...................
_.......... .__... ......... _. ....... ......... .... . ......
C7etalted Description Requested Ptap.0 0. Approved; . Adaptec€.
Recurring Contracts for all CitV Facilities
Automatic Sprinkler Equipment Inspection Contract $1,300.00 $1,300.00
HVAC inspection, service, and repair contract at all $25,000.00 $25,000.00
facilities.
Janitorial Service for City Hall, Police, Library, Water Bldg, $75,000.00 $75,000.00
Senior Center, Public Works, Niche, Engineering Modular,
Building Inspection Modular
Elevator inspection/service contract at Senior Center $600.00 $600.00
Fire Alarm Monitoring Contract $1,720.00 $1,720.00
Pest exterminator service contract for all facilities $3,000.00 $3,000.00
Fire Extinguisher and Emergency Lighting Service $1,500.00 $1,500.00
Contract
Phoenix Electric Service Contract $5,000.00 $5,000.00
Aramark Uniform Services Contract (Floor Mats) $4,000.00 $4,000.00
Contracts for unscheduled repairs $7,500.00 $7,500.00
Additional Bldg Maintenance Requests-Priority
Installation of smoke detector's and control panel upgrade $5,500.00 $5,500.00
at library.
Installation of smoke detector's at Public Works $4,260.00 $4,260.00
New roof for the library - Moved to Gen Gov CIP --.-- —
Panic bars for the entry doors to the lobby of the Water $3,800.00
Bldg. - Moved to 2170-702.000
50 Alulite folding tables and 4 table carts for Senior $10,200.00 $10,200.00
Center, Water Auditorium,Town Hall,and Library. ——
New chairs for the Senior Center $1,500.00 $1,500.00
Remodeling of Library Director's office $10,000.00 $10,000.00
Total See Pg. 2 See Pg.2.. Sae Pg 2: See`Pg 2
Department: Property Mgmt Budget Unit: 2160
Account Number: 602000 Pg.2 Acct.Description: Contractual Services
602000 Page 4
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Wayne Lowry
FROM: John Roy
DATE: February 18, 1998
SUBJECT: Senior Center Costs
The following information regarding the expenditures for FY 97/98 for the Senior Center is provided
as you have requested.
Janitorial Contract $10,620.00
Laundry Room Floor Replacement $ 2,300.00
Window Shade Replacement $ 1,720.00
Painting (Labor&Paint) $2,200.00
Elevator Pit Repair $2,465.00
Elevator Inspection, Service, Repair $ 780.00
Fire Sprinkler Inspection $ 260.00
Fire Alarm Monitoring $ 60.00
HVAC Inspection, Service $ 485,00
Grounds Maintenance-Labor $9,700.00
Grounds Maintenance-Material $2,300.00
TOTAL $32,990.00
There may be some additional miscellaneous cost's but these were the immediate items that I can think
of without pulling all the PO's and separating what has been performed at the individual facilities. I
wouldn't expect that the other possible cost's would have exceeded $1,500.00, ( A window in one of
the doors was replaced and I believe an ADA access door was also installed ). Hope this has been of
help to you. If I can be of further help just let me know.
Item No.
For Council Newsletter dated x&S�A_ r
Annual Report
Of the Facility and Fields Advisory Council
To the Tigard-Tualatin School District Board
April 23, 1998
*-•.
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 1 of 25
Table of Contents
History of the Facility and Fields Advisory Council Page 3
Page -
Facility and Fields Council Roster Page 4
Council Activities - outdoors Page 5
Council Activities - indoors Page 6
Summary of Youth Sports group expenditures; Page 7
April, 1997 through February, 1998
Council Improvement Projects planned for the next twelve months Page 8
Issues facing the outdoor community-based sports groups Page 9
Proposal from the Facilities and Fields Advisory Council Page 10
Sample Official Ballot Page 13
Next Steps Page 14
Appendix Page 15
Prepared by: John R. Anderson, 04/22/981:02 PM Page 2 of 25
Organizational History of the Facility and Fields Council
The Facility and Fields Advisory Council to the Tigard-Tualatin School District Board evolved
.rom the discussions conducted in the Winter and Spring of 1997 by Tom Kurt. These discussions
involved representatives of many of the community-based youth and adult sports organizations.
The discussions centered around the School District's need to offset an ever increasing
maintenance cost for the fields and facilities used by school children during the day and
community-based adult and youth sports groups after school and on weekends.
A core group of representatives from several youth sports groups met through the Spring to
explore a more comprehensive solution to the various issues raised during the discussion sessions.
The culmination of these efforts came on May 15, 1997when the School District Board of Directors
approved a proposal by the core group to form the Advisory Council. The Council held its
organizational meeting on June 19, 1997. It elected as co-chairs Dr. Russ Joki and John R.
Anderson. At its next meeting, the Council decided to organize two standing committees: the
Outdoor Standards Committee and the Indoor Standards/Scheduling Committee.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 3 of 25
`
Facility_Keli Burris TTS Indoor Soccer 7625 SW Cedarcrest,Portland,97223 date �
�
Association 245-9651 (Home),none(work),none(FAX), elected
email: none 5/97
Lee Johnston Tigard Recreational Soccer 11980 SW Elemar Ct.,Tigard,97224 3/98
Club 624-5682(Home), none(Work),none(FAX)
"Committee A" email: ljohns8311@aol.com
John R.Anderson Atfalati Recreational 14468 SW Scarlett Place,Tigard 97224 5/97
District 590-5356(Home),350-7301 (Work),524-5869(FAX)
"Co-Chair" email: JohnRAnderson@compuserve.com
Rece Bly Tigard-Sherwood 14730 SW 144th.St.,Tigard,97224 5/97
"Committee C" Basketball Association 590-6868(Home),none(Work),224-0155(FAX)
email: Bly@milinash.com
OR
Richard Crook 11145 SW Novare Court,Tigard,97223
email: none
Tina Lloyd Tualatin Soccer Club 22488 SW Pima Ave.,Tualatin,97062 5197
email: none
Kathryne Kent Tualatin Youth Football 21227 SW Yachats Ct.,Tualatin,97062 5/97
Association 691-0368(Home),625�8236(Work),653-3767(FAX-W)
email: kkent@sherwood.k12.or.us
Tom Kent Tualatin Little League 21227 SW Yachats Ct.,Tualatin,97062 5/97
Baseball 691-0368(Home),none(Work),653-3767(FAX-W)
"Committee A" email: tkent@ttsd.kl2.or.us
Jan Mellinger Tualatin Junior Baseball 10280 SW Ladd Ct.,Tualatin,97062 5/97
email: none
Wes Muir Tigard Youth Football 13042 SW Timara Lane,Tigard,97224 1/98
email: none
Mike Peyton TTS United Soccer Club 5135 SW Joshua,Tualatin,97062 1/98
"Committee C" email: mpeyton@northpacific.com
Cindy Anderson Tigard Little League 14468 SW Scarlett Place,Tigard 97224 1/98
email: JohnRAnderson@compuserve.com
Tedd Brownrigg Tualatin Youth Basketball 5246 SW Greenwood Place,Tualatin,97062 5/97
Association 691-2621 (Home),612-2394(Work),800-274-3299(FAX)
"Committee B" email: none
Jack Palmer Tigard Junior Baseball 16355 SW Sylvan Court,Tigard,97224 1/98
email: none
Brian Bennett. Tigard Babe Ruth baseball 1916 NW 24 lh,Portland,97210 1/98
email� none
Gary Surgeon Tualatin Youth Soccer 5257 SW Greenwood Place,Tualatin,97062 1/98
691-2174(Home),225-8443(Work)
OR 1/98
Tim Robinson 21977 SW Mandan Court,Tualatin,97062
"Committee A" 691-9660(Home),329-1214(Work),692-6114(FAX-H)
email: timrh@worldnet,att.net
Tom Kurt Tigard-Tualatin School 13137 SW Pacific Highway,Tigard,97223 5/97
District 684-2192(Work),684-2193(FAX)
email: tkurt@ttsd.kl2.or.us
Mike Stock member at large(formerly: 13240 SW Brittany Drive,Tigard,97223 5/97
Tigard Recreational Soccer 524-6247(Home),none(Work),524-6247(FAX-call first)
Club) email: mstock@teleport.com
Chris Carpenter member at large(fo—rmerly: 5610 SW Wichita,Tualatin,97062 5/97
Tualatin Youth Soccer) 692-9767(Home),778-6281 (Work),778-6467(FAX_VV)
email: cmcarpenter@escocorp.com
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 4 of 25
Council Activities - outdoors
The Outdoors Committee launched a "field assessment" process as its first action. This assessment
was conducted by Tom Kurt and Rick Martin (Tigard-Tualatin School District),John R. Anderson
(TTS United Soccer Club), and Mike Stock (Tigard Recreational Soccer Club). The assessment team
completed their work on June 3, 1997. A summary of their report is found in Appendix IV. They
surveyed the grounds of each of the following schools:
Bridgeport Brom Charles F. Tigard
Durham MarV Woodward -Metzger
Templeton Tualatin
Fowler Hazelbrook Twality
Tigard Tigard Swim Center Tualatin
Major Projects Completed in 1997 by Various Youth Sports Groups
Tigard Swim Center:
$11,500 in-ground sprinkler system installed. 50 funding from TTS United Soccer Club.
Completed early Summer, 1997.
Twality Middle School:
$11,800 in-ground sprinkler system installed, field leveled and re-seeded. 50% Funding
from TTS United Soccer Club,Tigard Recreational Soccer Club,Tigard Youth Football,
Tualatin Youth Soccer Club. Completed Summer, 1997.
Fowler Middle School:
Extensive landscaping and sprinkler system overhaul at the main field by Tigard Youth
Football at an approximate cost of$6500. Completed Summer, 1997.
Tualatin High School:
$1500 upper soccer field re-mediation work by TTS United Soccer Club. Completed
Spring, 1997.
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 5 of 25
►k Council Activities - indoors
The indoor clubs have worked closely with the Tigard-Tualatin School District to design and then
fund the security and maintenance programs required by the School District as a condition for use
of the indoor recreational facilities. There have also been some small projects to help design better
storage for the property of the indoor groups.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 6 of 25
kSummary of Youth Sports group expenditures; April, 1997 through
February, 1998
$ 5,000 TTS United Soccer Club for Tigard Swim Center paid to Project Tigard High)
$ 1,500 TTS United Soccer Club for Twality football field
$3,000 Tualatin Youth Soccer Club - donated surplus to School District
$1,500 Tigard Recreational Soccer Club for Twality football field
$ 1,500 Tigard Youth Football for Twality football field
$12,500 Total-direct cash payments to Tigard-Tualatin School District
$ 3,000 TTS United Soccer Club
$13,500 Tigard Little League
$10,000 Tigard Recreational Soccer Club
$ 5,000 Tigard Youth Football
$ 5,000 Tigard Babe Ruth
$ 500 Tigard Junior Baseball
$ 3,000 Tualatin Youth Soccer Club
$ Tualatin Youth Football
$ Tualatin Junior Baseball
$ Tualatin Little League
$40,000 Total-estimated cash expenditures by clubs toityard School District facilities
50 TTS United Soccer Club
500 Tigard Little League
300 Tigard Recreational Soccer Club
200 Tigard Youth Football
100 Tigard Babe Ruth
200 Tigard Junior Baseball
50 Tualatin Youth Soccer Club
150 Tualatin Youth Football
200 Tualatin Junior Baseball
500 Tualatin Little League
2,250 Total-estimated volunteer labor hours
NOTE: TTS Indoor Soccer Association and Tigard-Sherwood Basketball Association
pay a yearly fee to the School District to cover all district costs associated with those
two programs.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 7 of 25
L% Council Improvement Projects planned for the next twelve months
Council members have identified the following projects as being critical to maintain the usability
of the facilities they utilize . This list is not complete, but illustrates the level of activity already
being planned by the various youth sports groups.
L 77777
nsqKs) �,� tStatus'
�PrWedDeqcrivtioiz -Po
Fowler * seed back field Tigard Babe Ruth Scheduled for
* add batting cage Summer, 1998
0 investigate drainage for
rear fields
Durham 0 share expense of in- Tigard Rec.Soccer Scheduled for Fall,
ground sprinklers Club,Tigard Little 1998
* participate infield League,TTS United
overhaul Soccer Club
* Extend existing field on
east side of school
approx.300' south onto
the old PGE lot. Fill dirt
has been hauled in; level
area; remove fence and
small trees; seed filled
area. Lot could not be
used until Spring 1999:
Tigard High 0 share expense of in Tigard Rec. Soccer Scheduled for
ground sprinklers,large Club, Project Tigard Summer, 1998
field at rear of school High
Twality 0 install goal posts Tigard Youth Scheduled for
Football Sununer, 1998
Metzger 0 share expense of in- Tigard Little League, Scheduled for
ground sprinklers Tigard Rec. Soccer Summer, 1998
0 participate in field Club,TTS United
overhaul Soccer Club
Avery Property may become Various clubs
property available for field building
(Tualatin). projects in 1998
Prepared by: John R. Anderson, 04/22/981:02 PM Page 8 of 25
Issues facing outdoor community-based sports groups
The critical issue facing sports groups using School District outdoor playing facilities is the
growing shortage of useable fields for playing games and for practices. It is beyond the financial
ability of any one sports group to adequately fund continuing improvements for the facilities they
use. As shown in the above "Summary of Youth Sports group expenditures;April, 1997 through
Februanj, 1998"1 significant amounts of money are spent each year by the youth sports groups.
But, those expenditures can be likened to the "little Dutch boy and the leaking dike". School
District fields have been deteriorating for several years due to increased usage by the community
at large and decreased maintenance on the part of the School District. The decreased maintenance
is a result of school budget cutbacks that began in the early 1990's.
This Council believes that the field deterioration situation has been accelerating for the past several
years due to the continued population growth in the area served by the Tigard-Tualatin School
District. The field situation is not being made worse by more school children using the fields
during school hours, but rather the rapid increase in the number of children using the fields after
school hours and weekends. This Council believes that the Tigard-Tualatin School District has
become the de facto "recreational district"for the outdoor youth and adult sports activity in the
Tigard-Tualatin area. This unplanned role is being pushed onto the School District because of a
lack of sports fields and facilities and the continued rapid population growth of the communities
served by the Tigard-Tualatin School District. This Council believes that it is not within the
"mission" of the Tigard-Tualatin School District to provide the supporting structure for the
communities' youth athletic needs. Although there is a history of large, school-supported athletic
programs in the elementary and middle schools, Oregon voters sent a message many years ago
that they are not willing to spend education dollars on elementary and middle school athletic
programs. This Council recognizes that the primary purpose of the Tigard-Tualatin School District
is the education of children.
The evolution of the School District into a "de facto" recreational district is due to:
1. The School District owns the acreage necessary to support large playing surfaces and
has historically made those fields available to community users at little/no cost,
2. Schools are a natural focal point for community-based youth sports groups,and,
3. The relative paucity of city parks in the communities served by the School District.
The Council has discovered that the Tualatin-based sports groups are beginning to experience
many of the field availability problems that have plagued the City of Tigard for several years.
Although the City of Tualatin has invested in various parks and recreational areas e.g. Atfality
Park, Ibach Park, Tualatin is also experiencing rapid population growth. If the new Tualatin High
School facility and its extensive sports fields were not present, Tualatin would be in almost an
identical condition to that of Tigard. It is the belief of this Council that the Tualatin situation
should beig ven equal attention with Tigard in order to prevent existing Tualatin facilities (school
and community from suffering the fate of overuse and deterioration already beiyg experienced at
Tigard recreational facilities (school and community). This Council believes that the current
quality of the Tualatin community youth sports facilities and fields could serve as a relative
"benchmark" to which the Tigard community must strive to reach for its youth.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 9 of 25
L%Proposal from the Facilities and Fields Advisory Council
Our Council is proposing a "stop-gap" solution and a long-term solution. The proposals offer a
short-term solution while creating the foundation for a permanent solution.
Pro osal Oran annual "'usefee" to be collected ky the School District
T
NOTE: THIS FEE PROPOSAL IS SUBJECT TO THE RESULTS OF BALLOTING BEING
0
CONDUCTED DURING THE MONTH OF APRIL, 1998.
The following fee scenario assumes:
1) The fee is "stop-gap"; it is designed to prevent fields from falling below a safety net.
2) The Tigard-Tualatin School District will continue to expend approximately$140,000
annually to mow,fertilize, and seed its various properties.
3) The Facility and Fields Advisory Council recommends an annual per player/per season
user fee in the amount of$10.00. The fee will be reviewed by the Facility and Fields
Advisory Council on an annual basis. This fee does not replace expenditures already being
made by each Club in support of their chosen maintenance and/or improvement projects.
4) The annual use fee will be deposited in accounts maintained by the Tigard-Tualatin School
District:
50% in the Facility and Field Capital Improvement Account
50% in the Tigard-Tualatin School District Facility and Field Maintenance Account.
PROJECTED Facility and Field Capital Improvement Account Collections (assumes no growth from
current annual registration of approximately 7,000 players):
$35,000 Year one
$35,000 Year two
$35,000 Year three
$105,000 Total for three years
As this report has previously stated, the youth sports groups have historically invested their own
money directly into the facilities they use. They will continue to do this. 50% of the proposed
annual use fee is specifically designed to permit"targeting" of those facilities needing immediate
re-mediation . Without such re-mediation, the School District may be forced to remove those
facilities from use due to safety and liability considerations.
The members of the Facility and Fields Advisory Council u7ish to strongly communicate to the School
District and the City of Tigard that the above proposal is SHORT TERM and is designed only to preserve
the status-quo of the fields until a permanent solution is found. If a permanent solution is not reached
within two years, this Council believes that it will be beyond the financial capability of the youth
sports groups to continue paying the annual use fee because they will be forced to divert their
expenditures towards those projects that have been "put off" while waiting for a long term
solution. In some instances, youth sports groups may be forced to serve fewer youths and offer
diluted programs with less practice and playing time.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 10 of 25
Proposal from the Facilities and Fields Advisory Council
(continued)
Proposal for a long-term solution
An example of how one local community created a long-term solution for its recreational needs
was covered in the December 2, 1997 Metro section of The Oregonian. The City of Gresham, after
failing to get voter approval for a bond issue, has "partnered" with a private firm to build a $4.5M
sports complex. The private firm gets its investment back by operating a "pay for play" facility.
The Facility and Fields Advisory Council does not have a solution to this very complex community
problem. But, this Council does have a proposal that would lead to the solution. The steps in this
proposal are:
• In recognition of-
the shortage of useable sports facilities on School District property,
the continued rapid deterioration of those facilities, and
the mission of the School District to educate and support the youth of the
community,
this Council recommends that beginning 9/1/98, the School District allow only Tigard
and Tualatin community-based youth sports groups access to School District
facilities. Community-based is defined as 75% or more of the youth group's
members attend a school administered by the Tigard-Tualatin School District. This
restriction would be evaluated annually. This restriction would be lifted at such time
as this Council believes sufficient playable space has been created and that this playable
space will support increased usage.
• Within six months, the City of Tigard, the Tigard-Tualatin School District, and
other interested agencies enter into a "partnership" and approve funding agreements
designed to create a flow of money into the existing School District recreational facility
maintenance'and improvement program. Without making an endorsement, the Council
suggests that the Atfalati Recreation District might be considered as a possible "vehicle"
to which the "partnership" can pass the organizational duties to. Incumbent in the
formation of the partnership is the annual funding for at least one full-time person who
would handle the day to day activities of the "partnership" and become the initial employee
of the newly formed "partnership". This person could report to the Atfalati Board of
Directors and they in turn would report to the "partners". Our Council believes that the
planting of this one "seed" (full-time employee) can lead to the permanent solution we
firmly believe is possible.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 11 of 25
Proposal from the Facilities and Fields Advisory Council
(continued)
Proposal for a long-term solution (continued)
• Within nine months of his/her hiring, the initial employee would, with the input and
assistance of the various community sports groups (youth and adult), produce a
comprehensive proposal detailing the best method(s) the community should use to create a
permanent solution for providing adequate recreational opportunities for all members of the
community. It will be extremely critical that this proposal include provision for the purchase
of additional acreage to support current and future recreational opportunities for the
community. It is this Council's opinion that continued reliance on only School District acreage
will doom any long-range plan to ultimate failure.
The final proposal could take one of several forms. It could advocate a full Recreational District
with appropriate serial levy powers. It could advocate a continuation of the "partnership". It
could advocate a"pay for play" plan. What is most important to understand is that whatever is
finally proposed, the proposal WILL be based on the input and desires of the community.
The logic behind the Facility and Fields Advisory Council's proposal to the Tigard-Tualatin School
District and the City of Tigard is deceptively simple-send two groups down parallel paths to work on
those things they are best suited for:
PATH ONE
The youth sports groups, through the combined use of money,equipment, specialized skills, and
volunteer labor will diligently work with the School District and the City of Tigard to prevent
further deterioration of precious School District facilities.
PATH TWO
The City of Tigard and the School District will combine their skills to provide the "germination"
soil for the creation of the permanent solution to this community recreational problem.
We urge your immediate consideration and action on this proposal. Our Council believes that the
steps outlined above will yield a workable solution for the community.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 12 of 25
1A .ff
Sample Official Ballot
P
OFFICIAL BALLOT
Facility and Fields Advisory Council to the Tigard-Tualatin School District
One ballot issued to each Club on the Facility and Fields Advisory Council
The Facility and Fields Advisory Council recommends an annual per player/per season' user fee
in the amount of$10.00. The fee will be reviewed by the Facility and Fields Advisory Council on
an annual basis. This fee does not replace expenditures already being made by each Club in
support of their chosen maintenance and/or improvement projects.
The user fee will be deposited in accounts maintained by the Tigard-Tualatin School District:
50% in the Facility and Field Capital Improvement Account
50% in the Tigard-Tualatin School District Facility and Field Maintenance Account.
The Facility and Fields Advisory Council, working with representatives of the Tigard-Tualatin
School District will prioritize and authorize expenditures from the Facility and Field Capital
Improvement Account. The Tigard-Tualatin School District Maintenance Manager will prioritize
and authorize expenditures from the Facility and Field Maintenance Account.
The user fee and a player roster signed by a Club Officer must be sent to:
Tigard-Tualatin School District, c/o Tom Kurt, 13137 SW Pacific Highway,
Tigard, OR 97223
within 60 days of the closing of that club's official registration session.
The fee will become effective with player registration activity beginning September 1, 1998.
Please circle your vote below:
YES NO
your signature your Club position title
your Club name
Please return this ballot by 8PM, April 22, 1998 to:
John R. Anderson
14468 SW Scarlett Place
Tigard, OR 97224
you may FAX the ballot to 524-5869
All ballots not returned will be counted as a YES vote.
1 Per player/per season means that if a club conducts more than one "season" of play within 12
months, the per player user fee is applicable for each "season" of play.
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 13 of 25
Next Steps
We believe that significant momentum exists within the community at this time to take action on
these issues. We suggest the following actions be taken:
• City of Tigard incorporate this initiative into its CIT meetings.
• Tigard-Tualatin School District issue an "information" letter to parents.
• Each of the youth sports club distribute information to its members.
• All of our efforts should culminate with the placement of a ballot measure
asking for taxpayer support for our community's recreational needs.
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 14 of 25
Appendix
Appendix I Data on community-based sports groups
Appendix II Facilities Usage and Annual Level of Investment by
Sports Group
Appendix III Recognition of funds already committed by Tigard Little
League and Tigard Recreational Soccer Club to the Cook
Park Expansion Project
Appendix IV Baseline outdoor facilities assessments completed in
May June, 1997
Prepared by: John R. Anderson, 04/22/981:02 PM Page 15 of 25
Appendix I Data for community-based sports groups
NOTE This art is not complete- USAGEBYSEASM I
Organizatf on Narne Mar-Jun ay ug - pr
Nofthvvest Women's Soccer-u-6
Portland i e Frisbee Foundation
iga oci lon
IIE_ 900
Tigard can Legion Baseball 100
Tigard
igaAdult
Tigard nor Baseball 60 60
igard little League 700
igard RecreationalSoccerC)ub 1600
Tigard Summer Baseball leagues 1 100
Tigard League 250 260
TNT ing u
TIS Indoor Soccer Association**
TTS United Soccer C)ub 250 70 320
Tualatin Arrierican Legion Baseball 0
Tualatin Junior Baseball U
Tualatin Little League Baseball 8w
Tualatin Youth BasketballAssociation
Tualatin Youth Football Association 180
Tualatin Youth Soccer C3ub
TOTALS 32D5 690 900 252 701 7385
groups pay a negotiated
designed to cover all School District
expenses related to the group's use of
District indoor facilities.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 16 of 25
UAppendix II Facilities Usage and Annual Level of Investment by Sports Group
NOTE: This chartisnot Used By Used When Yearly
Investment by
complete. sports group
Elementary schools: _
Bridgeport . -_.____ � ;TTS lndoor SoccerAssoc. Apr-May _
Byrom - TTS Indoor'SoccerAssoc pr- ay
* Ch_arfes�F.Tigard_..___ __ _ _ -_ gardLittle�League
..._._ _ .
Miigard Rd Soccer Aug-Oct
-1TTS lndooFSoccerwAssoc. ;App May
* Durham Elementary jTTS lridoor-Soccer Assoc. Apr-May
_._ .....____..�.�__ _ _...__.__
Tigardv Rec. Soccer Aug=Oct��
fTigard Little League jMar-Jun
Mary1Noodward TTS Indoor Soccer Assoc: 1Apr-May
,Tigard Rec.Soccer .__ Aug=Oct4_____
,Tigard Little League Mar-Jun
* Metzg_er�__ €TTS-Indoor Soccer Assoc: Apr=May
:Tigard Little League =Mar-Jun
'Templeton ___. _____ -"�7TS Indoor�Socce�Assoc: Apr=May � M� ��
`Tigard Rec: Soccer Aug-Oct
=MgarGttle eL ague Mar-Jun
_._......_
*Tualatin _..
Middle schools:
*FowlerTTS-Intfoor Soccer Assoc. 1p�May
igarddLiftle Lea ue Mar-Juri
,TigardBaFJe
TfS United Soccer 1Feb-Nov
Hazelbrood� 1TS41"ndoor occer�ssoc: Ar-Ma
*Twality ;TTS Indoor SoccerAssoc. ;,Apr-May
jTigard Little LedguesMar-June___.._
;Tigard Babe Ruth _ =Mar-Jul
:TTS United-Soccer ._.._ .., Feb=Nov
Highschools.
*Tigard-_.._.._. _
'Tigard Babe Ruth `Mar-Jul
Tgard American egioii £Mar-Jul
<Tgard Rec. Soccer ;Aug-Oct
*Tigard Swim Center
TTS United SoccerFApr=Oct
Tualatin'"'
Prepared by: John R. Anderson, 04/22/981:02 PM Page 17 of 25
Appendix III Recognition of an annual financial commitment by Tigard Little
League and Tigard Recreational Soccer Club to the Cook Park
Expansion Project
The Cook Park Expansion Project has been approved by the City of Tigard and is now in the
planning phase. In order to gain the partnership of the City of Tigard, it was necessary for the
Board of Directors of the Tigard Little League and the Tigard Recreational Soccer Club to legally
obligate their clubs for ten (10) years to annually pay$7,500 to the Atfalati Recreational District.
In turn, the Atfalati Recreational District pays the City of Tigard$15,000 annually to compensate
the City for 50% of the amount spent for purchase of the land. The$7,500 annual fee has the
following per player impact on each club(figures are approximate):
Tigard Recreational Soccer Club $4.70 per player, per year
Tigard Little League $10.70 per player, per year.
For the 1998 playing season,Tigard Recreational Soccer Club has reached an agreement with the
Tigard High School Business Manager. In lieu of an annual use fee,Tigard Recreational Soccer Club
has agreed to give $13,000 toward the installation of an in-ground irrigation system for the grassy
area at the rear of the THS property AND have conu-nitted$5,000 toward the Durham in-ground
irrigation system project.
Prepared by: John R. Anderson, 04/22/981:02 PM Page 18 of 25
k%Appendix IV Baseline outdoor facilities assessments completed in May-
June, 1997
NOTE- Unless otherwise noted, the Survey Committee members were: John R. Anderson, Mike
Stock, Tom Kurt (School District), Rick Martin (School District).
School/Facility: Tualatin High School
Date of Survey: 27-May-97
Comments:
1) lots of clover on upper football practice fields
2) main football is currently under re-construction
3) lots of clay in soil
4) irrigation system exists, but lacks sufficient pressure to water all field surfaces
Recommendations:
1) significant potential exists for development of additional soccer playing fields, both for games
and practices-possible areas are: SE & NE corners of property
2) any additional field development would be questionable until irrigation is
available
3) bring in additional water line from city water; $27,000 price estimate is $7,000 for actual work
and $20,000 for permits and fees to be paid to the City of Tualatin - why does the School
District have to pay $20,000 to do something that will benefit the community?
School/Facility: Fowler Middle School
Date of Survey: 29-May-97
Comments:
1) soccer#1 is the Football field; soccer#2 is the field across the stream north of the school
2) some mole holes in the Babe Ruth Field
3) significant "crown" in the center of the football field
4) football field irrigation is on a timer system
5) extremely poor drainage conditions
(NOTE: This survey was prior to football field being rebuilt by Tigard Youth Football in
Summer, 1997)
Recommendations:
1) get independent assessment of what are drainage options for field north of school
2) if drainage cannot be accomplished on NW baseball field, then relocate very costly backstop
apparatus(NOTE: As of 10/31/97, initial estimate to move backstop to opposite baseball field
is $2-3,000)
3) fix drainage system on football field(drains appear to be in place, but are not functioning)
4) NE baseball field is useable, but is very wet in Spring; drainage would make a difference
dSpecial Note: Babe Ruth field is in good condition. There are some mole holes.
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 19 of 25
School/Facility: Durham Elementary
Date of Survey: 3-Jun-97
Comments:
1) no mole holes
2) center section of soccer field is in poor condition due to heavy usage
3) lots of clover on the soccer field
4) baseball field-outfield is OK, base paths are very deep ruts and are hazardous
5) the TTS and TSC soccer clubs are heavy users of the soccer field and would be
interested in a joint irrigation project
6) drainage on soccer field becomes much worse in winter
7) there is an undeveloped field directly south of the soccer field; it is an abandoned utility yard;
full of rocks and trees(NOTE: As of 9/97, the School District has decided to fill this back area in
and level it and make it available for development into a soccer/baseball area)
Recommendations:
1) bring irrigation to soccer field area
2) extend(upward and outward) the wire on the baseball backstop to add protection for off-field
players
3) move soccer field approx. 20 feet west to allow the worn center section to recover
14) if soccer field is moved west, will need sod to fill in old baseball rut areas on west side of field
School/Facility: Tigard High School
Date of Survey: 3-Jun-97
Comments:
1. soccer field area at rear of property used by Tigard Rec. Soccer deteriorates rapidly during
summer due to no irrigation. Per R. Martin, watering on soccer field area created runoff into
adjacent housing area - school was forced to stop watering
2. freshman baseball field is in bad shape
3. possible safety hazard on west side of school adjacent to baseball field
Recommendations:
1) tap into existing USA reclaimed water line(south edge of school property) to irrigate soccer field
area
2) construct drain and earth berm along south edge of school property to stop runoff
3) paint JV football bleachers
4) T. Kurt suggested fence be erected on west side of school adjacent to baseball field to prevent
players from entering area containing: fire hose connection, power pole support wire, and
protruding metal bar
Prepared by: John R. Anderson, 04/22/981:02 PM Page 20 of 25
School/Facility: Mary Woodward Elementary
Date of Survey: 3-Jun-97
Comments:
1) soccer#1 is surface area north of school building; baseball #1 is "lower" field(north)
2) soccer#2 is surface area west of school building; baseball #2 is "upper" field(south)
3) some potholes in soccer#1 field
4) some standing water on soccer#1
5) both baseball fields were very wet and had standing water
Recommendations:
1) consider re-working baseball #1 to remove excessive slope and noticeable drop-off into
outfield; consider adding drainage to this field
2) baseball #2 may need additional fill in order to raise infield surface and promote drainage
3) irrigation needs to implemented for both soccer fields(per R. Martin, water line connection MAY
exist about 60 ft. from NW corner of school bldg.)
4) consider re-working baseball #2 to add height to infield area; consider adding drainage to field
5) irrigation needs to be implemented for both soccer fields along the perimeter of the
open/chipped play area
,School/Facility: Charles F. Tigard Elementary
.Date of Survey: 29-May-97
Comments:
1) no mole holes
2) the small baseball field west of the school is in very poor condition
3) soccer areas used by Tigard Recreational Soccer are not irrigated, hence the playing surface
becomes extremely hard and poses some danger to the young players
Recommendations:
1) repair small baseball field to reduce danger from uneven playing surfaces
2) bring irrigation to the soccer field areas
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 21 of 25
School/Facility: Templeton Elementary
Date of Survey: 29-May-97
Eric Bode from Walker Macy landscape joined the committee for this facility review.
Comments:
1) no mole holes
2) appears to be a sunken drain field adjacent to the east side of the school
Recommendations:
1. fill in and level the depressions being created by the collapsing drain system
12. bring irrigation to east field area
School/Facility: Br*ldgeport Elementary
Date of Survey: 27-May-97
Comments:
1) good potential for development of additional soccer fields exists at this site
2) some irrigation exists, but additional coverage would be needed
3) the play area behind school(E side) needs to be graded/leveled to become a safe play area;
once this is done, the area could be used as a soccer practice field
Recommendations:
1) expanding the existing irrigation would be necessary
2) grade and level the play area behind the school(E side)
3) resume using the area between the two baseball fields as a soccer field
School/Facility: Hazelbrook Middle School
Date of Survey: 29-May-97
Comments:
1) no mole holes found at this site
2) space for small-sized soccer practice field(s) exist behind school
Recommendations:
1) paint soccer goals-they are very rusty
12) extend irrigation to SW corner of property to create additional soccer practice fields
Prepared by: John R. Anderson, 04/22/981:02 PM Page 22 of 25
School/Facility: Tualatin Elementary
Date of Survey: 27-May-97
Comments:
1) severe mole hole problem on baseball outfield
2) possible small recreation soccer practice field available at this site
3) this site is in very poor condition and would require considerable work to bring
back to an acceptable condition
4) several acres of excess property exist at NW corner of this site; excess is not maintained and
probably not recoverable due to prominent swale and safety concerns about a large drainage
ditch.
Recommendations:
1) without irrigation, any development at this site is questionable
2) Little League should level mole holes in outfield prior to each days games
3) some form of mole abatement needs to be done
4) per T. Kent, consideration should be given to extending the backstops on the east
baseball field to prevent foul balls falling into the adjacent baseball field
5) we recommend that Little League evaluate additional fields at Bridgeport as an alternative to
the two existing fields at this site
School/Facility: Byrom Elementary
,Date of Survey: 27-May-97
Comments:
1) lots of mole holes and dandelions
2) acidic soil
3) lots of slopes on property
4) unusually large elementary site(approx. 18 acres)
5) current property could accommodate one full-sized soccer field on west side
Recommendations:
1) there is potential for creation of soccer fields, but grading would be needed
2) moles are expanding their activity and are damaging large areas of the property,
some form of mole abatement needs to be considered
3) water line would need to be extended toward Boones Ferry Road in order to provide irrigation
Prepared by: John R. Anderson, 04/22/98 1:02 PM Page 23 of 25
School/Faciiity: Tigard Swim Center
Date of Survey: 3-Jun-97
Comments:
1) no mole holes
2) underground sprinkler system using reclaimed water from USA was completed in May, 1997
3) drainage problems exist on south side & NW corner of field(during winter months)
4) new sprinkler system will be linked to automatic controls in the future(completed as of July,
1997)
Recommendations:
1) some settling is still occurring in trenches and will need additional sand to fill in;
sand was left on edge of parking lot for this purpose(completed July, 1997)
L 2) establish schedule for rotating orientation of soccer fields, i.e. E-W, N-S
i
School/Facility: Metzger Elementary
Date of Survey: 29-May-97
Eric Bode from Walker Macy landscape joined the committee for this facility review
(NOTE: As of 10/97, this field will be included in the project to rebuild the Twality and Metzger
fields)
Comments:
1) some mole holes
2) sections of old drain field are collapsing on the south side of the school
3) possible soccer practice field at southwest corner of property
4) baseball fields are not playable due to uneven surfaces
5) this is a relatively small elementary site with limited field space
Recommendations:
1) identify source of depressions; then if appropriate, fill & level depressions
2) develop additional soccer field between the two baseball fields
3) bring irrigation to field areas
Prepared by: John R. Anderson, 04/22/981:02 PM Page 24 of 25
School/Facility: Twality Middle School
Date of Survey: 29-May-97
cric Bode from Walker Macy landscape joined the committee for this facility review.
(NOTE: As of 10/97 the football/soccer field had been re-built and in-ground sprinklers were
installed.)
Comments:
1) some drainage systems exist at this site
2) old drain system is collapsing
3) no mole holes
4) good potential for developing additional soccer fields if irrigation is present
5) upper soccer field may currently be suitable for practice
Recommendations:
1) fill in and level the depressions being created by the collapsing drain system
12) develop additional soccer field between the two baseball fields
3) bring irrigation to east field areas
Prepared by: John R. Anderson, 04/22/981:02 PM Page 25 of 25