04/18/1996 - Packet City of Tigard, Oregon
Budget Committee meeting 4/18/96
Agenda
6:00 Light Dinner
6:30 Call to Order and Roll Call
• Approval of Minutes from March 14, 1996
• Budget Message for 1996/97 - City Administrator
• Deliberation of Social and Arts funding requests
• Required Hearing on use of state revenue sharing
• Five year plan discussion
• Estimated Revenues Discussion
• Budget Document Orientation
8:30 Continue meeting to Thursday, May 2, 1996 at 6:30
144w, City of Tigard, Budget Committee
Minutes of meeting, Thursday March 14, 1996
Members present: Paul Hunt, George Burgess, Suzanne Beardsley, Brian Moore,
Joyce Patton, Jim Nicoli, Ken Scheckla, Bob Rohlf, Craig Dirksen
Also present were Wayne Lowry, Finance Director and Bill Monahan, City Administrator
The meeting began at 6:30pm. George was nominated as chair of the committee and
Suzanne was nominated as Secretary. Both nominations were seconded and the vote
was all in favor and no opposed.
Wayne discussed the process of the meeting. The policy of .5% of the prior year
operating budget results in a limit of $85,000. Total requests were 116,050 which
included $10,000 capital request for the Interfaith Outreach building project.
The committee then by consensus decided to pull the capital request out and deal with
it as a separate item so that it would not impact other operating funding requests.
The committee discussed affordable housing for several minutes.
George began inviting the various agencies and organizations to speak to the
committee about their funding requests. He began with Arts and Events.
Broadway Rose $10,000 Sharon Maroney and Gerry Mc Reynolds
Sharon explained the purpose of the company and that they were in beginning their 5th
year. They will be presenting 5 shows in 7 weeks. Their goal is to be a year round
company. 60% of attendees were seniors. They get lots of support from the
community and the schools board. Attendance up 11 % last year. They have some
corporate sponsors. Sharon explained the increase in the budget was made up
primarily of $5,000 in Admin salary, $5,000 for the orchestra, $13,000 for wages, and
$5,000 for advertising.
Sharon responded to Paul's question about self supporting. She indicated that it
appears that ticket sales will never fully support the company and that sponsorship and
other donations will be required.
Balloon Festival $10,000 Stan Baumhofer
Stan explained the expanded event for 1997 which will include a night glow event,
carnival, and other family oriented activities. They are also planning on putting a float
in the Rose parade in a sponsor can be found. Stan handed out a budget of the event
and responded to several questions.
Tualatin Valley Community Band $1,200 Doug Saxton
Doug explained that the band is made up of 40 to 50 citizens mostly from Tigard,
Tualatin and Sherwood. They play at lots of events. Donations are their only income.
Most funds are used to purchase music. Request is for $650 for music and $550 for
percussion equipment.
Graduation Celebration $500 Debbie Korr
Drug free, alcohol free senior graduation party. In their 13th year, they rely on
donations and fund raisers and get an 85% turnout. The numbers of graduates are
increasing greatly.'
4th of July Celebration $4,000 Mike Marr
They have requested City funding at the same amount for many years. Fireworks costs
continue to rise but they have not increased other costs. Very local event. They make
a point of not advertising outside of Tigard area. The deal is expected to remain the
same as in prior years. They City will give $3,000 and will match private donations up
to a total of $4,000.
Tigard Country Daze $5,000 Mike Marr
The Downtown Merchants association will be the chief sponsor of the event this year.
The idea is to have the event much like last year in the downtown area with a carnival,
parade, car show etc. Since taking over the event, the Merchants have not been able
to put together the financial report from last year or a budget for next year. Mike
apologized for the lack of information and committed to do his best to provide such
information by the next meeting. The event is scheduled for Aug 17, 18 and 19.
Affairs of the Arts 96 $750 Emily and Ron Bohart
They discussed the great increase in attendance last year over the previous year due
to the contribution by the City to pay for advertising. They hope this years event will be
even bigger. City funds will be used for advertising and for cash prizes to artists. The
event will be held during the Country Daze event in August.
Having completed the presentations from the Arts and events organizations, George
invited presentations from the.Social Agencies requesting funding.
Interfaith Outreach $5,500 operating, $10,000 Capital Kim Brown
Kim explained their success in their self sufficiency program and that they have had a
65% increase in activity in the program. She also mentioned that they continue to turn
away 10 - 12 homeless for every one they are able to help. Several questions were
asked about budget numbers. Kim will submit a more detailed budget for review that
may answer some of the questions. Paul asked if the City could contribute office space
in the interim instead of cash. Kim was not sure if that would work for them.
Dial - A - Ride (Red Cross) $1,000
No representatives were present.
Tigard Senior Center $18,000 Karen Gardner
Karen explained the programs being offered at the Senior Center. They have 456
volunteers, five paid staff, four of them part time. She explained that salaries are up
due to the hiring of a part time receptionist.
Luke Dorf $10,000 George Huber
Mr. Huber discussed the activities of the agency in the area of adult mental illness and
the associated housing issues. Their goal is to transition patients from group homes
into the community. Several of their facilities are in Tigard and most of their patients
are Tigard residents.
Shelter - Domestic Violence Resource Center $2,100
No representative was present.
Rape Crisis Center $500
They have been operating with an all volunteer staff since 1977. They get 900 - 1000
calls per year. They had 46 hot calls last year which relate to actual assaults. Their
volunteers stay with the victims during questioning and medical procedures. They offer
training and counseling. 15% of their survivors were from Tigard. All funds are used
for educational materials and counseling.
Tualatin Valley Mental Health $27,500 Mark Spofford
This organization merged with Community Youth Services. They already had offices in
the Tigard area and will no longer need the Burnham building. TVMH has been in
Tigard for 15 years. Last year they provided services to 550 Tigard citizens with over
7,000 hours of effort. They provide Counseling, teen parent programs and
independence programs for youth.
Community Action Organization. 10,000 Cheryl Hilbert and Chris Shank
They opened the Tigard Office in 1988 as Neighborshare to provide services to this
area. They now have 6 staff in the Tigard office and they handle head start. They have
served 807 families in Tigard with services valued at over$400,000.
The committee decided to make funding decisions at the next meeting tentatively
scheduled for Thursday April 18. Wayne will send out a form for each member to enter
their choices for funding and their suggested amounts. That form will then be returned
to Wayne so that he can aggregate it and send it out prior to the April 18 meeting.
Wayne will also calculate averages for each request to facilitate the discussion.
The meeting adjourned at 9:20pm.
City of Tigard 4/12/96
Budget Committee
FundingRe uest Worksheet 1996/97
Request Burgess Beardsley Hinton Dirksen Patton Hunt Moore Nicoli Rohlf Scheckla Average
Broadway Rose 10,000 0 7,000 0 8,500 7,500 4,b00 7,100 8,000 8,000 5,000 5,510
Balloon Festival 10,000 0 _ 7,000 7,500 7,500 5,000 5,000 5,000 _ 8,000 8,000 9,000 6,200
Community Band 1,200 0 800 0 750 650 1,200 1,000 900 1,000 600 690
Graduation Celeb 500 0 500 0 300 500 500 0 250 0 500 255
4th of July 1 4,000 0 4,000 4,000 4,000 4,000 4,000 4,0001 4,000 4,000 4,000 3,600
Tigard Country Daze 5,000 0 5,000 5,000 3,500 5,000 5,000 5,000 2,500 0 5,000 3,600
Affairs of the Arts 750 0 500 600 250 750 500 750 650 600 500 510
Total Arts/Events 31,450 0 24,800 17,100 24,800 23,400 20,200 22,850 24,300 21,600 24,600 20,365
Interfaith Outreach 5,500 0 5,500 5,500 5,500 5,500 5,500 5,500 5,000 5,500 3,800 4,730
Dial A Ride 1,000 0 1,000 1,000 250 1,000 1,000 1,000 1,000 0 1,000 725
Tigard Seniors 18,000 0 15,000 16,000 5,000 15,000 15,000 16,000 18,000 15,000 18,000 13,300
Luke Dorf Inc. 10,000 0 5,000 7,500 7,500 5,000 7,500 5,000 8,000 4,500 6,700 5,670
Shelter 1 2,100 0 2,000 2,100 1,500 2,100 2,100 2,100 2,000 1,000 1,900 1,680
Rape Crisis Line 500 0 500 500 500 500 500 500 500 500 500 450
T V Mental Health 27,500 0 23,000 25,300 20,000 25,000 25,000 24,000 24,000 22,000 18,500 20,680
WCCAO Neighbor 10,000 0 8,000 10,000 7,500 7,500 7,500 8,000 8,000 8,000 10,000 7,450
Total Social Agency 74,600 0 60,000 67,900 47,750 61,600 64,100 62,100 66,500 56,500 60,400 54,685
Grand Total 106,050 0 84,800 85,000 72,550 85,000 84,300 84,950 90,800 78,100 85,000 75,050
Total Available 85,000
Notes: Rohlf had question mark on Tigard Country Daze.
Hunt wanted discussion on severe weather shelter, interfaith capital request and TCYS building.
Moore noted graduation celebration should be funded at$1,000 but not out of this process
Pagel "
Tigard Downtown Merchants Association
A Non-profit Corporation
(503) 624-2975
12420 S. W. Main Street
Tigard, Oregon 97223
April 18, 1996
Mr. Wayne Lowery
Finance Director
City of Tigard
13125 S.W. Hall Blvd.
Tigard, Oregon 97223
Subject: Funding Request - $ 5,000.00
Tigard Country Daze - August 17, 1996
Dear Wayne,
Enclosed please find a Budget we have prepared for the forthcoming 1996 Tigard Country
Daze event.
Of specific note, you will find that we do not intend at this time to incur the expense of a
Beer Garden. Also, the Art Show may tag on for purposes of advertising since it will be
held on the same day, but all revenues and expenses of the Art Show will be handled by
that event on it's own; it's financials are not a part of our budget calculations. We are
looking for more self supporting activities, expansion of`no cost to the public' events, and
a break-even point at — 75% of the prior years costs. Some of the expenses need further
research and naturally, some of the revenues are speculative, but we will adjust
accordingly so as to live within our means as best as is fiscally possible.
We are available for further explanations should you, the Budget Committee, or the City
Council, have questions. As stated previously, we place great importance on the existence
of a summer community event in our old downtown area and the interest we are already
receiving from others supports our feelings.
Sincerely,
R. Michael Marr
Board of Directors
Tigard Downtown Merchants Association
TIGARD COUNTRY DAZE ACTUAL 1995 BUDGET 1996
Checking Account 2, 099 . 07 58 . 63 2 , 157 . 70 336 . 00 2, 493 . 70
Fund Balance (2 , 099 . 07) (58 . 63) (2 , 157 . 70) (336 . 00) (2, 493 . 70)
REVENUE
Sponsorship (City) (5, 000 . 00) (5, 000 . 00) . . . . . . . . . . .
Run Fees (4, 216 . 00) (4 , 000 . 00) . . . . . . . . . . .
Art Revenue (4, 237 .00) 0 . 00 . . . . . . . . . . .
Sponsorships (2, 220 . 00) (2 , 500 . 00) . . . . . . . . . . .
Booth Fees (1, 668 .81) (1, 500 . 00) . . . . . . . . . . .
Beer Garden (1, 368 . 60) 0 . 00 . . . . . . . . . . .
Banner Contr. (240 . 00) 0 . 00 . . . . . . . . . . .
Car Show (120 . 00) 0 . 00 . . . . . . . . . . .
Parade Fees (100 . 00) 0 . 00 . . . . . . . . . . .
Other (92 . 00) 0 . 00 . . . . . . . . . . .
Health (90 . 00) 0 . 00 . . . . . . . . . . .
Carnival 0 . 00 (1, 000 . 00) . . . . . . . . . . .
Total Revenue (19, 352 .41) (14 , 000 . 00)
ACTIVITIES
Run 4, 216 . 00 4, 500 . 00 . . . . . . . . . . .
Art Show 4, 264 .29 0 . 00 . . . . . . . . . . .
Beer Garden 2, 683 . 00 0 . 00 . . . . . . . . . . .
Music 1, 865 . 00 1, 400 . 00 . . . . . . . . . . .
Talent Show 1, 140. 00 900 . 00 . . . . . . . . . . .
Petting Zoo 485 . 00 500 . 00 . . . . . . . . . . .
Car Show 174 . 65 500 . 00 . . . . . . . . . . .
Horse & Buggy 150 . 00 150 . 00 . . . . . . . . . . .
Parade 0 . 00 250 . 00 . . . . . . . . . . .
Total Activities 14, 977 . 94 8, 200 . 00
GROSS MARGIN (4, 374 .47) (5 , 800 . 00)
OVERHEAD
Insurance 1, 878 .29 2, 000 . 00 . . . . . . . . . . .
Chemical Toilets 454 .50 500 . 00 . . . . . . . . . . .
Health Permits 460 . 00 500 . 00 . . . . . . . . . . .
Booths 294 . 85 500 . 00
Banners 240 . 00 0 . 00 . . . . . . . . . . .
FBLA 560 . 00 0 . 00 . . . . . . . . . . .
Support Contributions 1, 000 . 00 . . . . . . . . . . .
Electricity 150 . 00 500 . 00 . . . . . . . . . . .
Advertising 135 . 00 150 . 00 . . . . . . . . . . .
Printing 8 . 00 100 . 00 . . . . . . . . . . .
Maintenance 38 .45 150 . 00 . . . . . . . . . . .
Office Expense 0 .00 0 . 00 . . . . . . . . . . .
Postage 0 . 00 64 . 00 . . . . . . . . . . .
Miscellaneous 96 . 75 0 . 00 . . . . . . . . . . .
Total Overhead 4, 315 . 84 5, 464 . 00
NET INCOME Gain (58 . 63) Gain (336 . 00)
4�<
o:
F A,,
Wayne Lowry, Finance Director
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
March 28, 1996
Dear Wayne,
At the City of Tigard budget committee meeting there were some questions
regarding Interfaith Outreach Service's 1996/97 budget. Questions were
specific to the miscellaneous budget category. I have enclosed a budget
hz breakdown of the items that were included in the miscellaneous category
for clarification.
k
If you have any questions or need additional information please contact me.
Thank you .
Sincerely,
7R 1 F
's
Kim Brown
Executive Director
dw
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I k bey �
INTERFAITH OUTREACH SERVICES
14w, CITY OF TIGARD
1996/97 BUDGET
MISCELLANEOUS EXPENSES BREAKDOWN
Insurance 1,178.00
Fundraising 3,000.00
Public Relations 2,821.25
Janitorial Services 728.00
Volunteer Recognition 500.00
Audit 3,700.00
Officer's and Director's Insurance 1,383.00
Miscellaneous 800.00
TOTAL 14,110.25
RECEIVED
APR 1
COMMUNITY IXVfL0F'MtA-j
Dear City Co ril and adjet Cami ttee 4-15-%
This letter is to ei=Lwage you to aprove the grant request of
Broadway Rose. They are an asset to oto courrirnity and should be supported by
our city.
StevEn Etl.ing
Tigard resmdent
,,kms.
RECEIVEn
April 18, 1996
Dear City Council Budget Committee,
My name is Carrie Roshak and I am from Tigard. I am a freshman
student at Tigard High School. I worked for Broadway Rose Theater
Company last summer as the box office secretary and plan to do the same
job this summer. Working for Broadway Rose has been a very good
experience for me. I have learned about theater, office work, and have
earned money for college. It has also been a lot of fun.
My four and five year old cousins love the children's plays, my
friends and I enjoy all the shows, and my parents just bought season
tickets for themselves and my grandparents who celebrated their 49th
wedding anniversary last week. The Broadway Rose Theater Company is
good for the whole community from the youngest to the oldest.
I hope you will give us your support. Thank you.
Sincerely,
44wi ea� R6--4��
Carrie Roshak
,,
City of Tigard,Oregon
Comparison of Proposed Budget with CLTFP
4/18/96 1996/97
Proposed Budget CLTFP 1/19/96 Variance
G/F G/F G/F
FTE Dollars Share FTE Dollars Share FTE Dollars Share
1110 Police Admin 3.00 250,378 250,378 4.00 318,459 318,459 -1.00 (68,081) (68,081)
1120 Police Operations 42.00 3,147,240 3,147,240 39.50 3,027,432 3,027,432 2.50 119,808 119,808
1130 Police Services 18.50 1,715,447 1 710 447 20.00 1,836 322 1,815,322 -1.50 (120,875) (104,875)
Total Police 63.50 5,113,065 5,108,065 63.50 5,182,213 5,161,213 0.00 -69,148 -53,148
1410 Library 24.10 1,326,713 1,326,713 24.26 1,322,306 1,322,306 -0.16 4,407 4,407
1500 Social Services 0.00 85,000 85,000 0.00 89,336 89,336 0.00 (4,336) (4,336)
1600 Parka/Grounds 6.00 449,380 449,380 6.00 432,391 432,391 0.00 16,989 16,989
Total Comm Sery 93.60 6,974,158 6,969,158 93.76 7,026,246 7,005,246 -0.16 -52,088 -36,088
2110 Maint Sery Admin 3.25 229,435 45,887 3.25 218,034 43,607 0.00 11,401 2,280
2120 Maint Sery Sanitary 6.58 438,410 6.83 390,320 -0.25 48,090 0
2125 Maint Sery Storm 5.58 385,426 5.83 572,697 -0.25 (187,271) 0
2130 Maint Sery Streets 7.00 583,670 7.00 622,001 0.00 (38,331) 0
2150 Maint Sery Shops 2.00 131,803 64,979 2.00 165,521 89,381 0.00 (33,718) (24,402)
2160 Maint Sery Property Mgmt 1.00 210,144 163,912 1.00 262,280 157,368 0.00 (52,136) 6,544
2170 Maint Sery Water 14.59 3,673,904 14.09 3,359,858 0.50 314,046 0
Total Maint Sent 40.00 5,652,792 274,778 40.00 5,590,711 290,356 0.00 62,081 -15,578
2210 CD Admin 8.00 439,350 224,069 6.00 415,166 311,375 2.00 24,184 (87,306)
2220 CD Building 11.00 685,080 10.00 598,120 483,520 1.00 86,960 (483,520)
2230 CD Planning 4.00 308,663 287,057 4.00 231,131 210,329 0.00 77,532 76,726
2235 CD Long Range Planning 4.00 297,292 297,292 4.00 278,048 278,048 0.00 19,244 19,244
2240 Engineering 14.00 908,366 672,191 13.00 882,971 644,569 1.00 25,395 27,622
2250 Street Lighting 0.00 403,000 0.00 385,000 0.00 18,000 0
Total Develop Sery 41.00 3,041,751 1,480,609 37.00 2,790,436 1,927,841 4.00 251,315 -447,232
3110 Mayor and Council 0.00 162,272 85,193 0.00 78,108 46,834 0.00 84,164 38,359
3120 City Admin 4.50 415,204 235,628 4.00 386,437 233,640 0.50 28,767 1,988
3130 Human Resources 3.50 312,206 215,422 3.50 338,134 214,546 0.00 (25,928) 876
3210 Finance 1.00 127,303 33,417 1.50 173,715 61,773 -0.50 (46,412) (28,356)
3220 Computer Systems 2.50 276,423 111,951 2.00 196,738 70,944 0.50 79,685 41,007
3230 Accounting 8.00 483,209 215,028 8.00 493,444 211,046 0.00 (10,235) 3,982
3310 Risk Mgmt 2.00 316,663 185,248 2.00 306,397 154,608 0.00 10,266 30,640
3140 Visioning 0.00 83,480 83,480 0.00 0 0 0.00 83,480 83,480
3320 Office Sery 4.00 207,309 466,688 4.00 225,876 445,655 0.00 (18,567) 21,033
3330 Records 2.50 122,467 2.00 99,220 0.50 23,247 0
3340 Municipal Court 3.00 184,481 3.00 72,843 0.00 11,638 0
Total Policy&Admin 31.00 2,691,017 1,632,055 30.00 2,470,912 1,439,046 1.00 220,105 193,009
4100 City Wide Support 0.00 293,395 259,032 0.00 279,708 274,747 0.00 13,687 (15,715)
4200 Gty Attorney 0.00 200,000 0.00 174,720 0.00 25,280 0
Total Gen Gov't 0.00 493,395 259,032 0.00 454,428 274,747 0.00 38,967 -15,715
Total All Programs 205.60 18,853,113 10,615,632 200.76 18,332,733 10,937,236 4.84 520,380 -321,604
1996/97 1996/97
Proposed CLTFP Variance
Revenues Budget
Property Tax 6,439,200 6,189,837 249,363
Agencies 1,999,950 1,826,015 173,935
Fees and Charges 713,000 1,329,240 -616,240
Fines 280,000 320,948 -40,948
Franchise Fees 1,662,300 1,600,280 62,020
Interest&Rents 216,200 150,000 66,200
Other Revenue 27,200 22,266 4,934
Total General Fund Revenues 11,337,850 11,438,586 -100,736
Fund Balance 3,375,500 2,871,910 503,590
Total General Fund Resources 14,713,350 14,310,496 402,854
Net Change 4,097,718 3,373,260 724,458
4-01-1996 12=05PM F RW P. 1
OREGON PUBLIC BROADCASTING
7140 SW Macadam Avenue
Portland, Oregon 97219-3013
TEL: (503) 293-4008
FAX: (503) 293-4165
--------------
FAX MESSAGE
TO: 'Wayne Lowry
FROM: Debbi Hinton
a
DATE: April 1, 19
Attached is my- worksheet relating to the city' s arts and social
services budget ,
Unfortunately, I will be out of tcwzi from April 15 through April
26 and, as currently scheduled, will also miss the next budget
meeting on April IS. Is this elate confirmed? And, is there fret
a sch&chile of ether budget meeting$?
I hate to miss these meetings but I knew my travel schedule was
going to be hectic during this time. Please fax mcg at 293-4165
or call at 293--4008 to confirm future meeting elates. Thanks
Wayne !
This message consists of 2 pages, including this cover page. If
you have difficulty iec'ezving this FAX, please call 293-4008.
Thank you.
April 11 , 1996 CITY OF TIGARD
OR
>oR If
SW North Dakota
, regon 97223
Dear Bob:
As you know, we have scheduled our next Budget Committee meeting for next
Thursday, April 18, 1996 beginning at 6:30 p.m. We will have a light dinner provided
beginning at 6:00 p.m.
I have attached an agenda for the meeting which includes the delivery of the budget
message and deliberation of social and arts funding requests, among other things.
We expect the meeting will conclude by 8:30 p.m. Due to the Volunteer Dinner on April
25, future meetings will be held Thursday, May 2, May 9 and May 16. All of these
meetings will begin at 6:30.
1 am including with this packet the spreadsheet which includes each members thoughts
on which requests should be funded and for how much. I have also included the
committee member average for each request. Please review this schedule and bring it
to the meeting to help facilitate your discussion.
If you have any questions about the meeting or this material, please call me at 639-
4171 ext. 345. My FAX number is 639-1471.
Sincerely
A�7—
Wayne Lowry
Director of Finance
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
City of Tigard, Budget Committee
Minutes of meeting, Thursday March 14, 1996
Members present: Paul Hunt, George Burgess, Suzanne Beardsley, Brian Moore,
Joyce Patton, Jim Nicoli, Ken Scheckla, Bob Rohlf, Craig Dirksen
Also present were Wayne Lowry, Finance Director and Bill Monahan, City Administrator
The meeting began at 6:30pm. George was nominated as chair of the committee and
Suzanne was nominated as Secretary. Both nominations were seconded and the vote
was all in favor and no opposed.
Wayne discussed the process of the meeting. The policy of .5% of the prior year
operating budget results in a limit of $85,000. Total requests were 116,050 which
included $10,000 capital request for the Interfaith Outreach building project.
The committee then by consensus decided to pull the capital request out and deal with
it as a separate item so that it would not impact other operating funding requests.
The committee discussed affordable housing for several minutes.
George began inviting the various agencies and organizations to speak to the
committee about their funding requests. He began with Arts and Events.
Broadway Rose $10,000 Sharon Maroney and Gerry Mc Reynolds
Sharon explained the purpose of the company and that they were in beginning their 5th
year. They will be presenting 5 shows in 7 weeks. Their goal is to be a year round
company. 60% of attendees were seniors. They get lots of support from the
community and the schools board. Attendance up 11 % last year. They have some
corporate sponsors. Sharon explained the increase in the budget was made up
primarily of $5,000 in Admin salary, $5,000 for the orchestra, $13,000 for wages, and
$5,000 for advertising.
Sharon responded to Paul's question about self supporting. She indicated that it
appears that ticket sales will never fully support the company and that sponsorship and
other donations will be required.
Balloon Festival $10,000 Stan Baumhofer
Stan explained the expanded event for 1997 which will include a night glow event,
carnival, and other family oriented activities. They are also planning on putting a float
in the Rose parade in a sponsor can be found. Stan handed out a budget of the event
and responded to several questions.
,;4w,, Tualatin Valley Community Band $1,200 Doug Saxton
Doug explained that the band is made up of 40 to 50 citizens mostly from Tigard,
Tualatin and Sherwood. They play at lots of events. Donations are their only income.
Most funds are used to purchase music. Request is for $650 for music and $550 for
percussion equipment.
Graduation Celebration $500 Debbie Korr
Drug free, alcohol free senior graduation party. In their 13th year, they rely on
donations and fund raisers and get an 85% turnout. The numbers of graduates are
increasing greatly.
4th of July Celebration $4,000 Mike Marr
They have requested City funding at the same amount for many years. Fireworks costs
continue to rise but they have not increased other costs. Very local event. They make
a point of not advertising outside of Tigard area. The deal is expected to remain the
same as in prior years. They City will give $3,000 and will match private donations up
to a total of $4,000.
Tigard Country Daze $5,000 Mike Marr
The Downtown Merchants association will be the chief sponsor of the event this year.
The idea is to have the event much like last year in the downtown area with a carnival,
parade, car show etc. Since taking over the event, the Merchants have not been able
to put together the financial report from last year or a budget for next year. Mike
apologized for the lack of information and committed to do his best to provide such
information by the next meeting. The event is scheduled for Aug 17, 18 and 19.
Affairs of the Arts 96 $750 Emily and Ron Bohart
They discussed the great increase in attendance last year over the previous year due
to the contribution by the City to pay for advertising. They hope this years event will be
even bigger. City funds will be used for advertising and for cash prizes to artists. The
event will be held during the Country Daze event in August.
Having completed the presentations from the Arts and events organizations, George
invited presentations from the Social Agencies requesting funding.
Interfaith Outreach $5,500 operating, $10,000 Capital Kim Brown
Kim explained their success in their self sufficiency program and that they have had a
65% increase in activity in the program. She also mentioned that they continue to turn
away 10 - 12 homeless for every one they are able to help. Several questions were
asked about budget numbers. Kim will submit a more detailed budget for review that
may answer some of the questions. Paul asked if the City could contribute office space
in the interim instead of cash. Kim was not sure if that would work for them.
Dial - A - Ride (Red Cross) $1,000
No representatives were present.
Tigard Senior Center $18,000 Karen Gardner
Karen explained the programs being offered at the Senior Center. They have 456
volunteers, five paid staff, four of them part time. She explained that salaries are up
due to the hiring of a part time receptionist.
Luke Dorf $10,000 George Huber
Mr. Huber discussed the activities of the agency in the area of adult mental illness and
the associated housing issues. Their goal is to transition patients from group homes
into the community. Several of their facilities are in Tigard and most of their patients
are Tigard residents.
Shelter - Domestic Violence Resource Center $2,100
No representative was present.
Rape Crisis Center $500
They have been operating with an all volunteer staff since 1977. They get 900 - 1000
calls per year. They had 46 hot calls last year which relate to actual assaults. Their
volunteers stay with the victims during questioning and medical procedures. They offer
training and counseling. 15% of their survivors were from Tigard. All funds are used
for educational materials and counseling.
Tualatin Valley Mental Health $27,500 Mark Spofford
This organization merged with Community Youth Services. They already had offices in
the Tigard area and will no longer need the Burnham building. TVMH has been in
Tigard for 15 years. Last year they provided services to 550 Tigard citizens with over
7,000 hours of effort. They provide Counseling, teen parent programs and
independence programs for youth.
Community Action Organization. 10,000 Cheryl Hilbert and Chris Shank
They opened the Tigard Office in 1988 as Neighborshare to provide services to this
area. They now have 6 staff in the Tigard office and they handle head start. They have
served 807 families in Tigard with services valued at over$400,000.
The committee decided to make funding decisions at the next meeting tentatively
scheduled for Thursday April 18. Wayne will send out a form for each member to enter
their choices for funding and their suggested amounts. That form will then be returned
to Wayne so that he can aggregate it and send it out prior to the April 18 meeting.
Wayne will also calculate averages for each request to facilitate the discussion.
The meeting adjourned at 9:20pm.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Wayne Lowry, Director of Finance
DATE: April 4, 1996
SUBJECT: 1996/97 Training and Travel Budget
I have analyzed the training and travel requests in the budget as they have been adjusted
through our discussions with departments. The current proposal taking and travel and
training together amounts to $225,545 which is 2.05% of wages and benefits. Training and
travel in the current adopted budget amounts to 1.81%.
In looking at the various requests, I found that the largest change from the current budget is
in H/R. The H/R budget includes $17,865 in training and travel that is not for H/R
employees but is for City wide training. In addition, the visioning budget includes $9,000 in
the travel/food/lodging category which is also a change from the current budget.
Removing these two significant changes from the calculation, the percentage drops to
1.8%. 1 suggest that we leave all requests the way they are and include visioning and city
wide training as important issues on the issues list.
A
Tigard,Oregon
Travelfrraining
Actua;;994!95 Adopted Budget 1995-96 Actual
Dept#Department Name Trav/Lodq Educ Total Trav/Lodg Educ Total FTE P/S %Of PIS Trav/Lod E
1110 Police Admin 6,095 2,084 8,179 4,000 2,200 6,200 4.00 266,258 2.33% 2,282
1120 Police Patrol 4,875 6.052 10,927 11,850 8,100 19,950 37.50 2,401,905 0.83% 3,740
1130 Police Invest 3 719 4.654 8,373 7,226 9,600 16 826 18.00 1 049,865 1.60% 3 551
1140 Police Services 904 2,056 2 960 0 0 0 1.00 0 0.00% 0
1150 Police Traffic 1,493 534 2,027 0 0 0 0.00 0 0.00% 0
Total Police 17,086 15,380 32,466 23,076 19,900 42,976 60.50 3,718,028 1.16% 9,573 1!
1410 Library 628 _1,289 1917 1,510 1,415 2,925 3.10 159,724 1.83% 1.618
1420.Readers Services 993 4,037 5,030 1,525 2,830 4 355 7.03 269,317 1.62% 1,468
1430 Technical Services 0 30 30 0 950 950 2.80 111,649 0.85% 0
1440 Circulation 238 629 867 500 2,400 2,900 10.18 345,885 0.84% 42
1600 Operations Parks 1,596 2,083 3,679 1,165 2,000 3,165 6.00 295,812 1.07% 337
Total Library 3,455 8,068 11,523 4,700 9,595 14,295 29.11 1,182,387 6.21% 3,485 q
Total Community Developmeni 20,541 23,448 55,512_ 27,776 29,495 57,271 89.61 4,900,415 1.17% 13,058 1
2110 Oper Admin 2,211 1,761 3,972 2,656 5,675 8,331 3.00 168,251 4.95% 605
2120 Oper Sewer 574 2,011 2,585 1,600 1,840 3,440 6.50 289,650 1.191/6 277
2125 Oper Storm Drain 414 1,612 2,026 900 1,600 2,5W 5.50 237,964 1.05% 103
2130 O er Streets 830 800 1,630 1,280 930 2,210 7.00 326,246 0.68% 463
2150 Oper Shops 27 320 347 400 400 800 2.00 108,629 0.74% 199
2160 Oper Property M mt 0 93 93 250 200 450 1.00 42,582 1.06% 24
2170 Water O erations 2,453 3,230 5,683 2,500 2,500 5,000 15.00 774,042 0.65% 466 1
Total Operations 6,509 9,827 16,336 9,586 13,145 22,731 40.00 1,947,364 1.17% 2,137 Z.
2210 Dev Admin 694 274 968 1.920 2,570 4,490 2.00 122,089 168% 560
2220 Building Insp 3,105 7,221 10,326 5,595 16,785 22,380 14.00 692,890 3.23% 1 198
2230 Current Planning 50 841 891 2,185 2,475 4,660 4.00 193,698 2.41% 175
2235 Proed Plannino 1,063 2,684 3,747 2,090 2,770 4,8W 4.00 202,161 2.40% 768 1
2240 Elneerin 164 3,360 3,524 1,950 5,100 7,050 13.00 697,803 1.01% 309 1'
Total Development 5,076 14,380 19 56 13,740 29,700 43,440 37.00 1,908,641 2.281/6 3,010 10
3110 City Council 5,205 289 5,494 10,320 3,860 14,180 0.00 41,361 34.28% 3,247
3120 City Admin 3.255 1.347 4,602 5,585 8,7!>O 14,335 4.00 269,395 5.321/6 4 410 31
3130 Personnel 3,202 2,704 5,906 4,020 3,910 7,930 3.00 167,500 4.73% 259 1
3140 Visioning 0 0 0 0 0 0 0.00 0 0.00% 0
3210 Finance 1,445 365 1,830 1,015 995 2,010 1.50 110,046 1.83% 213
3220 Computer Systems 2,177 439 2,616 3,075 4,170 7,245 2.00 112,297 6.45% 158
3230 Accounting 1,359 1,847 3,206 Z349 5,731 8,080 8.00 335,215 2.41% 182 i
3310 Admin Srvcs/Risk 1,595 1,533 3,128 2,100 1,075 3,175 1.50 89,440 3.55% 324
3320 Office Sery 20 595 615 170 925 1,095 4.00 133,814 0.82% 56
3330 Records 374 258 632 375 550 925 2.00 78,799 1.17% 261
3340 Court 1,270 558 1,828 1,645 745 2,390 3.00 120,679 1.98% 865
Total Policy&Administration 19,902 9,955 29,857 30,654 30,711 61,365 29.00 1,458,546 4.21% 9,975 7,(
Grand Total ___L___52028 57,610 121 161 81 T56 103 051 184,807 195.61 10%214,966 1.81% 28180 34!
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