05/04/1995 - Minutes City of Tigard, Oregon
Budget Committee Minutes
Meeting of May 4, 1995
Members Present : Jim Nicoli, Deb Hinton, Ken Scheckla, George
Burgess, Suzanne Beardsley, Paul Hunt, Craig Dirksen, Joyce Patton,
Wendy Hawley, Bob Rohlf.
Staff present : Bill Monahan, City Administrator, Wayne Lowry,
Finance Director.
The meeting began at 6 : 30 pm. The minutes from the April 20, 1995
meeting were approved.
Wayne explained that several pages history columns were in error.
He handed out replacement pages .
Wayne then handed out a packet of materials that Wayne and Bill
thought were the major issues in the proposed budget with a listing
summarizing the issues . For each issue, there was a page or two
explanation in the packet .
Before going through the list of issues, Wayne called the
committees attention to the Comprehensive Long Term Financial Plan
(CLTFP) , which was included in the packet .
He pointed out that with the addition of state revenues to the plan
for 1995/96 and 1996/97 and with the updating of the plan to
reflect the proposed budget, the plan results in a general fund
ending balance of just over $1, 200, 000 . Several of the new
positions being proposed are already in the plan in future years
and are being moved forward.
Wayne and Bill then went through the list of issues and presented
the information provided to help explain each issue .
Several questions were raised about the computer plan. Paul
deBruyn will be present at the May 11 meeting to explain further .
Several projects on the General maintenance project list were
questioned. Bill explained that the council bench refurbishing for
$6, 165 was necessary because many other groups use the facility
besides the council . Ken suggested that the name of the project be
changed to Town Hall bench repair and refinish.
The changes in the lighting in the civic center were discussed
briefly . Deb mentioned that she was aware of the change in the
production of such fixtures .
There was a small discussion of the Library study room ventilation
problem.
Paul brought up the issue of the increase in professional and
contract services . His concern was that the amount keeps going up
and that the FTE cap in the past several years did not really
result in savings because the City got the work done through
contracts instead. Wayne responded that although some contracts
were for work that employees could be hired for, most of the amount
was for items that it would be difficult to hire for.
Jim brought up the issue of space for City operations . He felt
that at some point, the City is going to need more space for
employees and that thought should be given to saving up for a
portion of the cost of providing that space in the future .
Bill and Wayne explained that there is a small space study being
done now for $5, 000 and the Nondepartmental budget includes an
estimate of $20, 000 in it for a longer range space review and plan.
Ken brought up some concerns about the travel and training budget
in several administrative budget units . Wayne said he would have
a summary of all travel and training estimates as a percentage of
wages and benefits for next time . Wayne explained that the
committee has in the past looked at travel and training in total as
a percentage of wages and benefits and that the percentage has been
between 1 . 5% and 1 . 80 . Ken asked that an analysis be done to
compare this request with prior years .
Paul commented that he would be unable to attend the May 18
meeting.
The committee discussed which department heads should be at the May
11 meeting. It was determined that Paul the Computer system
manager, Ron Goodpaster the Police Chief, and Kathy from the
Library be present . Ed Wegner the Maintenance Services Director
would be present at the May 18 meeting if needed.
Someone pointed out that page C-38 was not readable . Wayne said he
would provide a replacement .
The second paragraph of page C-6 should say four years instead of
five .
Wayne encouraged anyone on the committee with questions or issues
needing more information to call him or Bill before the next
meeting so that the information could be made available at the next
meeting .
The committee briefly discussed ways to save paper.
The meeting concluded at 8 : 50 pm and will be continued May 11, 1995
at 6 : 30 .