05/11/1995 - Minutes City of Tigard, Oregon
Budget Committee Minutes
Meeting of May 11, 1995
Members Present : Jim Nicoli, George Burgess, Paul Hunt, Deb Hinton,
Bob Rohlf, Joyce Patton, Suzanne Beardsley, Ken Scheckla
Staff Present : Bill Monahan, City Administrator, Wayne Lowry,
Finance Director, Ron Goodpaster, Police Chief, Paul deBruyn,
Computer Systems Manager.
The meeting began at 6: 30pm. The minutes from the May 4 were
approved.
The committee received a brief presentation from the Computer
systems manager on his plan to update the network over the next
several years . He pointed out that the city has over 180 pc' s and
will be replacing old machines with 486' s for the next several
months and then will begin replacing with pentiums in the near
future as the price begins to drop.
Paul described the organizational design of the network and his
desire to upgrade to netware 4 . 1 and to fewer servers . He also
described training of employees that some will be trained by
outside Trainers but that most will be trained in house .
Paul answered questions about maintenance . The new equipment we
are purchasing carries a two year warranty. Paul explained that
most major problems with such equipment develop within the first 90
days of use .
Paul explained that the number of computers and the size of the
network will grow only as fast as staff grows . Support staff
standard is 1 for every 30 - 50 users . Budget proposal includes an
FTE for a computer technician to provide additional support . This
will allow Paul to move more into planning and organization of the
computer function. Paul foresees a third support position possible
in the next three years .
Ron from the Police department was available to discuss staffing
and to answer any questions from the committee . Ron explained the
new positions . The proposal includes one youth activity officer,
one grant officer, and 1 .5 FTE in new additional officer positions .
One will start in July and the other will start in January. At the
end of the six year plan period, the Police department will have
added 18 positions . The grant officer and the youth activities
officer will be folded in to the plan positions in 97/98 and 98/99 .
Paul Hunt asked whether there was any risk of congress reversing
the funding of the grant position. Ron thought that any action
taken would affect the next round of grant positions, not those
already awarded.
Jim brought up the space issue . Ron responded saying that the
Police need for space exists now and is not caused by the addition
of these positions but is made worse.
Areas needing expansion include records, detectives, squad room,
locker room, storage, and office space for school resource officers
and CSO' s . Ron also mentioned the need for conference room space
and citizen meeting room space for interviews .
Ken asked about reserves . Ron explained reserve program and the
function of the 10 now on staff.
Ron, when asked about the location of the Police building preferred
to be near City Hall for interaction with staff and for City Hall
security. Ron explained his efforts to examine functions of
officers and supervisors to maximize their time in the field rather
than in the office .
Deb asked about the priority of youth related Police activity. Ron
explained existing programs to deal with youths in trouble but that
there were no other programs to keep them out of trouble . Kids
need attention, crime is increasing. Ron mentioned peer court as
one function to be developed by the youth officer .
The committee discussed the problems with youths at the Square and
the coming of the food court . Ron intends to place an officer in
the square near the area .
George asked about response times and clearance rates . Ron
discussed how those figures were developed and the factors other
than the number of staff that affect the numbers like traffic etc .
The committee briefly discussed travel and training and the summary
schedule that Wayne developed showing a total of 1 . 68% of wages and
benefits without council and 1 . 81% with council . Bill explained
some of the proposals in the Administration budget .
Wayne pointed out the COLA summary for the various employee groups .
The TPOA contract calls for a 3% COLA, the OPEU agreement does not
include a COLA for July 1, 1995 due to the extension of the
contract through December 1995 for retirement purposes . Wayne
pointed out that the council had not yet discussed the COLA for
management but that a discussion has been scheduled for May 23 .
The budget proposal includes 3% TPOA, 2% OPEU and 3% for
Management .
The committee then discussed the space issue for City facilities .
Paul suggested a separate fund with a contribution from the general
fund and it could earn interest . After further discussion, Jim
made a motion to set aside $100, 000 from the general fund for
future expansion in a separate fund. Paul seconded the motion .
The vote was 8 in favor none opposed.
George requested information from surrounding communities on the
number of employees per capita.
Jim suggested that we but more Christmas lights for the tree out
front .
Next week, Library and Maintenance services will be represented.
Meeting adjourned at 9 : OOpm until, Thursday May 18, 1995 at 6 : 30pm.