04/25/1989 - Packet >
City of Tigard, Oregon
1989/90 Budget Committee Agenda
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April 27, 1989 o City Administrator Budget Message
o 1989/90 Budget Highlights
- Overview of Revenue
Beginning Fund Balances
1989/90 Revenue Estimates
- Overview of Expenditures
Organization
New Programs - Recreation
Classification Study
Personnel Summary
Materials & Services Summary
Capital Outlay Summary
o Community Services - 1200, 1230, 1240, 1250, 1300
o Finance & Accounting - 1210, 1220
o Policy & Administration - 3100, 3200, 3210
o General Government - 4100, 4200
May 2 , 1989 o Social Services - 1500 (Presentations)
o Library - 1400
o Police - 1110, 1120, 1130, 1140
May 9, 1989 o Community Development
- Administration - 2010
- Field Operations - 2110, 2120, 2130, 2140, 2150, 2160
- Development Services - 2220, 2230, 2240
o Capital Improvement Projects - 6110, 6120, 6130, 6140, 45, 50
o Debt Service - 5100, 5200
May 16, 1989 o Discussion/Followup
o Deliberation
o Recommendation
+r '*40+°
CITY OF TIGARD, OREGON
MEMORANDUM
TO: Budget Committee
FROM: Patrick J. Reilly, City Administrator
DATE: April 25, 1989
SUBJECT: PROPOSED 1989-90 BUDGET
Submitted herewith is the proposed Budget and program of services for the
City of Tigard.
The submittal essentially provides for the continuance of current services at
established levels and reflects the commitment of the Mayor and Council to
maintain and enhance quality of life considerations within our purview.
Selected program enhancements and initiatives are enumerated later in this
message.
The proposed fiscal plan for FY 1990 maintains the commitment to preserve the
tax base for the 5 year period after passage. The plan was developed in light
of the following Council goals.
1. To create a stronger sense of identity for Tigard.
2. To participate in issues impacting the well being of our community.
3. To develop and maintain a positive corporate culture.
4. To prudently manage the assets and resources of the City.
5. To provide a level of service to our citizens that enhances a high
quality, comfortable, safe living environment.
6. To strengthen the quality of interaction with our citizens.
7. To promote a balanced economy and enhance the vitality of the community.
The proposed budget is staff's effort to implement these policy goals. This
proposal endeavors to prioritize resource utilization in a manner consistent
with Council intentions and expectations.
The budget document itself is similar to years prior, although certain changes
in format have been introduced to facilitate understanding. One potential
source of confusion may result from the organizational changes reflected for
the first time. Although minor in terms of fiscal impact, the phasing out of
the Community Services Department and the reconfiguration of the Community
Development Department may make tracking of historical patterns more difficult
than usual.
Budget Message - Page 1
A
Service organizations are labor intensive by their nature, and the City of
Tigard is no exception. 71% of the total proposed operating budget relates to
personal services, a percentage quite consistent with similar organizations.
Brief review of staffing levels in other municipalities in this area suggests
that the City of Tigard is comparable.
Several additional positions are proposed in order to meet the demands
associated with maintaining the existing level of service. These include two
police officers and a records clerk position in the Police Department, the
equivalent of 1.5 FTE in the Library for the areas of reference, children's
services and circulation and the administrative assistant in the Community
Development Department.
In order to enhance current service levels, positions have been added in the
street and wastewater sections of the Operations budget. The equivalent of
1.3 FTE have been added to engineering in order to provide for the workload
generated by the passage of the transportation bond issue. The staffing of
the park section has not been reduced despite the loss of the USA contract
because of general maintenance concerns. A fuller review of park staffing
levels will be forthcoming after the current maintenance season.
The only major proposed program initiative is the Educational Services
Division of the Library. The task of this division is to provide a
non-athletic recreation program and to serve as a clearinghouse for athletic
programs. I believe that there is a need for this service and suggest that
the proposed approach is an appropriate one.
Several vacant positions have been eliminated. Review of staffing levels will
continue in order to assure the residents of Tigard the best possible services
for their tax dollars. Please be assured that every effort will be made to
conduct our business in a business-like fashion.
Unknown at the time of this writing are the results of the organization wide
classification study, the arbitrator's decision involving the TPOA contract
and the outcome of the negotiations with OPEU. Some estimates have been made
and have been included in this document, but we cannot be certain of their
accuracy.
With respect to revenues, no changes save one has been anticipated. The
Public Utilities Fees have been adjusted to reflect a 5% rate effective for
the second half of the year. The proposal herein includes these revenues in
general fund in order to further diversify our revenue stream. Revenue
projections are built on the assumption of continued strong development
growth; in fact, the projection may ultimately prove to be low given current
development discussions.
Capital outlay are detailed with each program of expenditures. Each has been
justified from a return on investment or service enhancement basis.
Doubtless, more could have been appropriated for capital outlay to meet the
needs of the organization.
Budget Message - Page 2
Two major capital expenditures worthy of note are the $8500®proposed from
General Fund to match a requested LWCF grant for riverf rout improvements in
Cook Park and $100,000 for a street overlay program. $150,000 has been
earmarked to continue the remodeling of the Senior Center started in fiscal
1989.
In conclusion, the proposed budget for fiscal 1990 essentially provides for
the continuance of current services. The operating budget is approximately
8.5% above current budget. The projected end of year fund balance is above
that stipulated as a goal in the 5 year plan. It is a transition budget,
prepared by several key staff who are new to the organization. Budget
administration and development practices will be subject to extensive review,
as will resource utilization, during the upcoming fiscal year.
The City of Tigard is fortunate to have on its staff many talented, dedicated
people who strive very diligently to perform their responsibilities for the
public good. Their contributions to the budget development process are to be
praised, for without them the document and financial plan itself could not
have been prepared.
I would also like to thank the citizens of Tigard for their support of the
city and their continuing contribution to the community's well being. The
volunteerism of this city is especially praiseworthy and is indeed an
important asset.
9670D
Budget Message - Page 3
City Of Tigard
Reconciliation of Materials & Services
1989/90 Proposed Budget
1988/89 Adopted Materials & Services 1,840,825
New Items Included In Proposed 1989/90 Budget
0 1230 Risk Mgmt Consultant 4, 000
0 1230 Data Entry for Tigard Municipal Code 3 , 400
0 1240 Micrographics Filming Services 31, 875
0 1410 New Education/Recreation Program Costs 18, 500
0 1500 Social Service Increase 7, 500
0 2160 Janitorial Service Increase 5, 000
0 2230 Parcel Data Conversion & Data Entry 4, 000
0 2230 Wetlands Inventory/Study Consultant 10, 000
0 2240 Geographic Info System (GIS) Data Conversion 10, 000
0 4100 Additional Lease Payment on Unisys Comp Equip 54, 200
Total Materials & Services Additions in 1989/90 148, 475
Other Increases In Costs Of Materials & Services (1.4%) 26, 391
1989/90 Proposed Materials & Services 2 , 015, 691
1989/90 Proposed Materials & Services
In Rank Order By $
Account Description Proposed
--------- ----------------------------- -----------
63100 Utilities 344, 500
60200 Contractual Services 247, 833
60100 Professional Services 240, 295
61000 Repair & Maintenance Facilities 215, 300
62000 Office Supplies 209,748
63000 Rents & Leases 149, 150
61100 Repair & Maintenance Vehicles 141, 125
63200 Insurance 110, 380
61300 Special Dept Expense 84, 465
61200 Repair & Maintenance Equipment 66, 570
62500 Education & Training 57, 610
62400 Travel, Food & Lodging 48, 654
62300 Dues & Subscriptions 40, 830
62100 Advertising & Publicity 38, 025
62200 Fees & Licenses 16, 206
61400 Police Criminal Forf Special Funds 5, 000
Total Proposed Material & Services 2 , 015, 691
City Of Tigard
Tax/Household
($/Household)
250
Road Debt
G/O Debt
â– Tax Base
150
100
50
0
82 83 84 85 86 87 SS 89 90
Fiscal Year Ended
City of Tigard
Proposed General Fund Revenue
Changes
L 1
Tees 103,-977
Agencies 22,722
(62,000) Fees & Charges
(13,000) Fines
Franchises 33,1,750
Other 70,735
(12,303)
=Fund Balance
vww
City of Tigard
1989/90 All Revenue Sources
Was tewate r——2,341 ,000
Gas Tax/Levy--1,076,800
System Development--878,500 General--7,191,965
Bond Debt--7,372,434
CIP/LID--10,130,656
City of Tigard
1989/90 General Fund
Revenue Sources
Taxes--2,316,810
Other Agenc lea--940,700
Fees & Charges--742,000
Fines--235,000 Fund --
Balance 1,325,000
Franc hise--1,247,355 Other--380,100
Revenue Sources
City Of Tigard
Reconciliation of Positions & Personal Services
1989/90 Proposed Budget
Positions P/S Costs
--------- -----------
1988/89 Adopted Positions 153 . 00 5, 268, 330
1988/89 Full Year Positions 154 . 50 5, 319, 980
1989/90 Additional Positions Proposed
0 2 Patrol Officers 2 . 00 98, 240
o Secretary/Clerk 1. 00 25, 366
o Librarian I - Ref Sery 0. 50 13 , 000
o Library Assistant II - Circ 0. 50 10, 000
o Library Assistant I - Youth Sery 0. 50 8, 000
o Librarian I - Educ/Recreat 1. 00 35, 294
o Library Assistant I - Educ/Recreat 1. 00 25, 991
o Admin Assistant - Community Devel 0. 83 30, 157
o Maintenance Worker - Wastewater 1. 00 22 ,409
o Utility Worker II - Streets 1. 00 32, 305
o Seasonal Hire - Parks 0. 50 6, 000
o Engineering Tech II - Engineering 1. 00 32, 306
o Engineering Tech I P/T - Engineering 0. 30 7, 000
--------- -----------
Total New Positions Proposed 11. 13 346, 068
1988/89 Adopted Positions Not Approved
o Office Assist III - Office Services 1. 00 24 , 558
o Maintenance Worker - Shops 1. 00 24, 250
o Administrative Assistant - City Admin 0.5 17, 072
Total Positions Not Approved 2 . 50 65, 880
COLA, Merit, & Benefit Increases 6. 5% 340, 971
Total Proposed Positions 163 . 13 5, 941, 139
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