05/09/1989 - Packet '40016ity of Tigard, Oregon " ' t
1989/90 Budget Committee Agenda
May 9, 1989
7:00 PM
o Call to Order and Roll Call
o Review and Approval of Minutes from May 2, 1989 meeting
o Community Development Program
Administration 2010
Field Operations
o 2110 Operations Administration
o 2120 Wastewater
o 2130 Street And Lights
o 2140 Parks And Grounds
o 2150 Shops
o 2160 Property Management
Development Services
o 2220 Building And Code Enforcement
o 2230 Planning
o 2240 Engineering
err'
o Capital Improvement Program
o Follow-up And Other Items
o Continue to May 16, 1989
CITY OF TIGARD
1989/98 BUDGET COMMITTEE
MINUTES OF MEETING — TUESDAY, MAY 2, 1989
Members Present: Judy Christensen, Joe Kasten, Floyd Bergmann, Carolyn
Eadun' Jerry Edwards, Deborah Hinton, George Burgess, John
Schwartz, Valarie Johnson
Staff Present: Pat Reilly, City Administrator; Wayne Luwry, Finance
Director; Irene Ertull' Library Director; Bob Wheeler,
Police Patrol Lt.
Representatives from social agencies also present included:
TCYS — Bill Knutson
Loaves and Fishes — Carol Weaver
WCCA0 Neighborohare — Cheryl Hilbert' Carla Tungwanuok,
Mark 8rewer,
Women' s Shelter — Shirley Wick
Tigard Turns the Tide — Connie Ramuakeru
The meeting was called to order at 7:02 p.m.
The minutes of April 25, 1080' were approved as submitted ,
The Chair' Judy Christensen opened the public hearing before the Budget
Committee on the use of State Revenue Sharing fundx
.
Bill Knutson from TCYS gave a presentation and requested continued funding of
| $27,500.
Carol Weaver addressed the Committee regarding its contribution to Loaves and
Fishes and the Senior Center. Many seniors from King City but no funding
support. Floyd mentioned the reduction in the contribution of $12,000 last
year related to the remodel . Seniors are requesting $15'000.
Several WCCA0/Neighborohare representatives made a presentation to the
Committee asking for $6'000. Last year' s contribution was $3^000.
|
Shirley Wick represented the Wumen` u Shelter explaining that many women from
Tigard are served. She requested $2,500.
Connie Ramuakuro represented "Tigard Turns the Tide" asking for $2,000 to
support Summer Teen Program.
Al Bates commented on Tigard Fish.
The public hearing on the use of State Revenue Sharing was closed at 8:08 p.m.
Pat began the discussion of the Library budget noting that the major change
included three part—time positions . These positions are needed to meet the
increasing circulation and usage of the library.
Inane Ertell then gave some brief comments on what each position would be
doing and why they were needed.
One .5 FTE in Circulation to cover thin periods in the work schedule during
peak periods . This position would also be used to maintain equipment used by
staff and the public and also to assist with public use software problems ,
f
One .5 FTE in Youth Services to relieve professional staff of otorytime and
toddler activity preparation and bulletin boards . This position would also
shelve children' s books and clean up the area several times each shift,
One .5 FTE in Referenoe. This position would assist in book selection,
special projects, tours, and could be used for Sunday hours .
All three positions could be used for Sunday hours expansion by merely
increasing hours rather, than hiring more bodies . But even without Sunday
hours, all three are needed part—time to meet current demands .
Training was questioned. Increase was due to the inclusion of a national
conference not attended last year,
Irene explained that we currently loot $25,000 a year in the WCCLS formula
because of Tigard citizens usage of other libraries . Sixty—five percent of
Tigard' u circulation is to Tigard citizens ,
The 1988/89 adopted budget for books was clarified.
Original Appropriation $60,000
Supplemental — Special Gift 5,308
Supplemental — Additional Request _11Ax00
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Irene answered several questions regarding the breakdown of the book request.
Books, newspapers, magazines, videos, CDs, software, special materials —
$10,080. Subscriptions — $10,008.
Carolyn commented that the library is currently working on a collection plan
to determine which portions of the collection are weak.
Irene pointed out that the State Library standard calls for two books per,
capita. Tigard currently has less than 1 .5 books per capita.
Pat introduced the Recreation Program. The current pilot program of
13 programs has already drawn over 000 registrations .
The level of staff required was discussed as well as year, round versus
seasonality. Judy asked whether taxpayers should support such a program or
whether related revenue should. Pat pointed out that these typos of programs
down not make money and that if fees were set to recover ouoto' no one could
afford participate.
Pat clarified that the program as proposed is only one of several alternatives
and that there was a Council decision to be made.
NNW
Jerry made the comment that he supports the program but not necessarily the
i
amount of proposed funding. He suggested giving Pat a cap on the number of
employees and letting him decide where to fill positions and to set the
priorities .
At 0:20 p.m. , Pat began the discussion of the Police budget. He suggested the
department was in transition because there was no Chief. Pat handed out
Police statistics on calls and response times for March and April and
explained the data.
Jerry suggested that creativity in setting up shift schedules would alleviate
the need for so much overtime and perhaps for more officers .
Bob Wheeler, the Patrol Lieutenant, presented some statistics that showed that
Tigard officers respond to almost twice as many calls as other comparable
cities per officer. He also pointed out that the daytime population of the
square was 17,000 to 18,000 in addition to the citizens for a total of up to
43,000 people.
There was more discussion of the cap idea submitted by Jerry earlier. John
supported the idea.
The Committee went over the summary sheet for the Police Department and
discussed each item.
Only the investigation vehicle for $11,000 was added to the drop list by Jerry
because he felt that older cars were okay for investigators use. Also, the
SRO vehicles are available.
The Committee did not put any positions on the drop list but asked that the
personal services summary handed out on April 25, which included all
positions, be kept for later discussion to arrive at a cap number of
positions . Pat will then establish the priorities and add those positions he
feels will be most needed .
The Committee discussed police overtime. Bob described the percent of
overtime used for various functions including Court, training, etc.
The Committee discussed travel and training. Pat pointed out his observation
that more training is sorely needed especially for mid—level managers . The
proposed includes 1 . 8 percent of personal services for travel and training.
The meeting was concluded at 10:30 p.m. and continued to May 9, at 7:08 p.m.
he/0790D
City Of Tigard
1989/90 Proposed Budget
Summary of Significant Community Development Changes
FTE Estimate Total
-----------------------------
1988/89 Community Development Adopted Budget 2 , 875, 507
Administration
o Administrative Assistant 0.83 30, 157 30, 157
Field Operations
o Maintenance Worker - Wastewater 2120 1. 00 22, 409
o Utility Worker II - Streets 2130 1. 00 32 , 305
o Seasonal Hire - Parks 2140 0. 50 6, 000
o Maintenance Worker - Shops 2150 -1. 00 (24,250)
Total Field Operations 1. 50 36,464
Development Services
o Engineering Tech II - Engineering 2240 1. 00 32, 306 (Bond Issue)
o Engineering Tech I - Engineering 2240 0. 30 7, 000 (Bond Issue)
o Data Conv & Data Entry - Planning 2230 4, 000
o Wetlands Inventory - Planning 2230 10, 000
o GIS Data Conversion - Engineering 2240 10, 000
Total Development Services 1. 3 63, 306
Total Significant Changes 4.5% 3 . 63 129,927
Other Changes 4.4% 125,211
------------
Total 1989/90 Proposed Budget 3 , 130,645
City Of Tigard
1989/90 Proposed Budget
Summary Of Capital Equipment Items
Field Operations
o Administration - 2110
Computerization 10, 000
o Wastewater - 2120
Video Inspection Unit 75, 000
o Streets - 2130
7 Yard Dump Truck 45, 000
Asphalt Sealing Unit on Trailer 25, 000
Brush Chipper (2/3's of cost. Other 1/3 in Parks) 10,400
o Parks - 2140
Turf Sweeper/Vacuum 16,500
Brush Chipper (other 1/3) 5, 200
o Shops - 2150
Brake Lathe 4,400
Development Services
o Building - 2220
Vehicle Replacement (less trade in) 6, 000
o Engineering - 2240
Inspector Van for Road Bond Project Inspector 12, 600
GIS Plotter 8, 000
Graphics Laser Printer 2, 000
Digitizer 3,800
Traffic Counter 3,000
City of Tigard
1989/90 Proposed Budget
Schedule of Capital Improvements
Capital Improvements
o General Fund
Senior Center Remodel 150, 000
Field Operations Yard Improvements 45, 000
Marine Board Park Grant Match 13, 000
------------
208, 000
o Wastewater
Sewer Projects 396,400
Storm Drainage Projects 276, 600
Contribution to Bancroft Debt Service 25, 000
------------
698, 000
o Streets
Funded thru SDC 609,828
County Gas Tax (Overlays) 28, 187
State Gas Tax (Overlays) 72, 000
------------
710, 015
o Parks
Repayment to General Fund For Park Land Aquisition 135,500
o Local Improvement Districts
Dartmouth 2 ,260, 000
Pacific Corporate Center 2 , 130, 000
------------
4 , 390, 000
o Road Bond Improvements 7,750, 656
------------
Total Capital Improvements 13,892, 171
FUNCTION 3 TRUCK HRS. 4 TRUCK HRS.
017 (S) Patching 240 240
1972 Chev (S) Sanding 800 800
5 yd. dump. (S) Sweeping 500 200
(P) Material for Parks 80 120
(S) Road Shoulder Repair 220
(P) Material Hauling 120
1,620 1,580
028 (W) Sanitary Sewer Repair 160 160
1978 IHC (W) Storm Sewer Repairs 80 80
5 yd. dump. (S) Sanding 80 80
(S) Brushing 600 400
(S) Sweeping 500 500
(P) Parks Clean Up 60 0
(P) Brush Chipping 60 0
Storm Sewer Installed 120
1,540 1,340
035 (W) Sanitary Sewer Repair 160 160
1968 Mack Storm Sewer Repair 80 80
10 cy. dump. Open Ditch 480 80
Patching 240 480
Sanding 80 160
Debris Hauling 120 120
1,160 1,080
The age of all three dump trucks in our fleet is another contributing factor to
our need. At present, #017 is our primary sanding truck, yet it is our oldest
dump truck. The back up truck for sanding is #028, which has a suspension
problem that makes it unable to have a load on it for sanding purposes. The
Mack dump truck is not set up for sanding.
017 1972 - 17 yrs. old = Chev. 5 yd fair-poor
028 1978 - 11 yrs. old = IHC 5 yd fair
035 1968 - 21 yrs. old = Mack 10 yd fair-good (diesel)
Rental truck
$500 week plus .20 per mile.
New truck (P) Material for Parks 0 160
7 yd. dump (P) Material Hauling 0 60
(P) Parks Clean Up 0 60
(P) Brush Chipping 0 60
(S) Brushing 400
Open Ditching 160
(S) Patching 300
(S) Road Shoulder 60
(S) sweeping 200
1,460
GRAND TOTAL 4,320 5,343
WITH THE 4TH TRUCK WE COULD ACCOMPLISH 1,043 HOURS OF VARIOUS PROJECTS.
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