05/16/1989 - Packet City of Tigard, Oregon
1989/90 Budget Committee Agenda
May 16, 1989
7: 00 PM
o Call to Order and Roll Call
o Review and Approval of Minutes from May 9, 1989 meeting
o Community Services
Administration - 1200
City Recorder/Support Services - 1230
Office Services - 1240
Records - 1250
Municipal Court - 1300
o Finance
Finance - 1210
Accounting - 1220
o Policy & Administration
City Council
City Administration
Personnel
o General Government
City Wide Support
City Attorney
o Debt Service
o Deliberation Process and Guidelines
o Continue To May 23, 1989
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CITY OF TIGARD
1980-90 BUDGET COMMITTEE
MINUTES OF MEETING — TUESDAY' MAY y' 1989
Members Present: Judy Christensen, Deborah Hinton' George Burgess, Jne
Kasten' Valarie Johnson' Carolyn Eadon' Gerry Edwards, Bill
Scheiderich
Staff Present: Pat Reilly' Wayne Lowry, Ed Murphy' Cliff Scott, Randy Clarno
The new committee member Bill Scheiderich was introduced .
The minutes of May 2' 1989' were reviewed and approved .
Pat began the discussion of Community Development (CD) . He introduced the
staff present and commented that CD was the largest department. The proposed
budget is a y percent increase over the previous year. At least 68 percent of
the proposed budget is personal services .
Pat explained that several organizational changes have been implemented making
the tracking of some sections history very difficult. Pat directed the
Committee' s attention to the CD summary sheet that listed all of the
significant changes including new positions, materials and services, and
capital .
Pat went over each position and briefly explained why they were needed Pat
.
also mentioned that the Shops Helper position that was approved last year was
not included in the proposed budget. The 1 . 3 Development Services positions
are related to inspection of Road Bond projects and are funded from that
source. After the Road Bond projects are completed, the positions will be
eliminated.
Ed Murphy' the Community Development Director, began to cover each of the
sections in the CD department. Judy questioned training and travel in CD
Administration. Carolyn felt training should be dealt with as a single
issue. Materials and Services in CD Administration were discussed.
Field Operations
Admin 2110 — Ed explained the Utility Worker III position that it was
previously shown in Streets, but that it was more involved in light
engineering 6euign. Valarie discussed overtime. Some of it was for on
call .
Deborah Hinton commented that next year, it would be helpful to nhmu a
column of current year projections to indicate how much of thu current
year budget will be spent.
Proposed capital included $10'000 for Operations computerization. A study
is currently underway to determine exactly what hardware and software is
needed.
Pat commented on the idea of a mid—year review at which time any new
requests may be discussed with the Budget Committee. Deborah thought the
Committee should decide. Judy said the Committee would decide at the next
meeting.
'
Wastewater 2120 — One new FTE proposed, Ed explained the need for three 3
man crews doing different things at the same time. The USA storm drainage
and USA agreements changes are not included in the proposal because
details are not yet known.
Streets 2130 — New position for roadside brushing and trimming program and
for increased effort in crack sealing. Crack sealing is a spring and
summer program. Valarie suggested part time temporary position for
sealing. Gerry asked about contracting out. Judy questioned the need to
rent an infared healer for $5,300, Cliff explained it will be used to
replace asphalt.
Valarie questioned the dump truck. Ed passed out a handout explaining the
dump truck use and the hours of work that could be down with a new truck.
Joe Kasten asked for a list of all capital items in order to make
decisions about capital items priorities . Joe suggested that rather than
discuss individual capital items, the Committee should approve a total
figure and let Pat choose the priorities,
The Committee requested vehicle fleet information.
Valarie commented that Council had not discussed the expansion of the
brushing and trimming program and that as proposed, it will cost over
$60,000. She suggested adding the brushing program to the drop list for
further discussion.
Deborah asked for a long range capital equipment plan with priorities.
Pat agreed that such a thing would be helpful and could be funded through
a reserve aooumulation. A list of all proposed capital will be available
at the next meeting and a lung range plan will be developed for future
years .
George suggested contracting for trimming and chipping. Ed responded that
the program would recoup its costs over 3.5 years .
Parks 2140 — The Committee discussed Civic Center exterior maintenance
using park crew versus contract. The effort is labor extensive. A .5 FTE
is being requested in seasonal hire during peak park maintenance periods.
The rental of a truck during the summer was discussed.
The turf sweeper was discussed. Cook Park is currently raked by hand. It
takes over 600 hours of community service and City staff time.
Shops 2150 — Building maintenance was transferred budgetarily to Property
Management 2160. This unit has only two mechanics. The brake lathe will
save time on the rack and mechanics time as well as pay for itself over
3 .5 yearn. Valarie suggested staggered schedule for mechanics .
�
Property Management 2160 — The building maintenance position was moved
here from Shops . Also moved were janitorial costs from General
Government. The $3'000 repair to 1972 van was questioned . Why not
how replace it? Pat responded.
'
Development Services
Building 2220 — The replacement of one 1986 Chevette was discussed . The
vehicle is not suited for building inspection, construction site etc.
Planning 2230 — The wetlands inventory of $10'000 was discussed. Ed
explained LCDC requirements . Recent park otudy did not include wetlands
work.
Engineering 2240 — The 1 .3 positions were discussed. They are funded by
Road Bonds and will be eliminated when projects are completed. The
Committee discussed aerial mapping and GIS. Ed and Randy explained both.
The traffic counter was also discussed.
Capital Projects — Pat discussed the Senior Center Remodel bids . One hid
came in at $240'000. High due to federal money. Council must make some
decisions.
Operations yard improvements were discussed included $45,000 for gravel
and some asphalt for parking area and entry and removal of cement
digesters . Improvement in working conditions and relocation of police
impound area. This is a policy consideration.
The Marine Board grant match was briefly discussed as were Wastewater and
Streets CIP' $100,000 has 6uun set aside for overlayy
^ '
The meeting ended at 10: 10 p.m, and was continued to May 16, 1980.
ke/0843D
City Of Tigard
1989/90 Proposed Budget
Summary of Significant Changes
Community Services
o Risk Management Assistance 4 , 000
o Data Entry for Title 1-17 of TMC 3 ,400
o Micrographics Services 31, 875
o Microfilm reading & Printing Equipment 13 , 250
o OA III Wordprocessing (24, 558)
------------
Total Identified Changes 27,967
Finance
o Micro Network Financial Software 20, 000
Policy And Administration
o City Wide Training 5, 000
o Department Head Team Building 5, 000
------------
Total Identified Changes 10,000
General Government
o Final Computer Lease Payment 54, 200
o City Wide Insurance Coverage 15, 380
------------
Total Identified Changes 69,580
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16-May-89 16:41 'CITY OF TIGARD, OREGON - CITY ADMINSTRATI'�e 1989-90 BUDGET
CITY ADMINSTRATION 3200
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED
1986-87 1987-88 1988-89 SUMMARY FTE 1989-90 1989-90 1989-90
---------- ---------- ---------- -------------------------------- ---------- ---------- ----------
121,255 117,061 122,492 PERSONAL SERVICES: 171,847 0 0
3.00 2.50 2.50 FTE'S (3.00) (3.00) (3.00)
29,706 11,919 10,250 MATERIALS AND SERVICES 21,675 0 0
0 3,469 0 CAPITAL OUTLAY 0 0 0
150,961 132,449 132,742 TOTAL - CITY ADMINSTRATION 193,522 0 0
WORKLOAD INDICATORS
-------------------
1z'7 14
16-May-89 16:41 CITY OF TIGARD, OREGON - CITY ADMINSTRATIle 1989-90 BUDGET
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED
1986-87 1987-88 1988-89 SUMMARY FTE 1989-90 1989-90 1989-90
---------- ---------- ---------- -------------------------------- ---------- ---------- ----------
3.00 2.50 2.50 PERSONAL SERVICES: (3.00) (3.00) (3.00)
69,618 82,015 50100 SALARIES-MANAGEMENT
0 0 54,808 City Administrator (1.00) 57,200
15,744 0 21,840 Executive Secretary (1.00) 23,625
0 8,619 12,507 Admin Assist 0.00 0
0 0 0 CS Director (1.00) 49733
0 0 0 50200 SALARIES-GENERAL 0
7,847 0 0 50400 REGULAR PART-TIME 0
0 0 3,195 50000 MERIT POOL 2,607
0 0 0 52000 OVERTIME 0
93,209 90,634 92,350 SUBTOTAL (3.00) 133,165 0 0
Benefits
1,567 946 95 55000 UNEMPLOYMENT 133
394 523 490 55100 WORKERS COMPENSATION 860
6,527 5,578 6,936 55200 SOCIAL SECURITY (FICA) 8,984
12,538 12,717 14,207 56000 RETIREMENT 16,646
577 554 601 56500 LIFE INSURANCE 534
701 642 1,050 56600 SALARY CONTINUATION 1,158
4,771 4,743 5,720 56700 MEDICAL INSURANCE 8,748
971 724 1,043 56800 DENTAL INSURANCE 1,620
28,046 26,427 30,142 SUBTOTAL 38,682 0 0
121,255 117,061 122,492 TOTAL PERSONAL SERVICES 171,847 0 0
NOTES:
`°i0W
16-May-89 16:41 NWAWCITY OF TIGARD, OREGON - CITY ADMINSTRATI61ro' 1989-90 BUDGET
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED
1986-87 1987-88 1988-89 SUMMARY FTE 1989-90 1989-90 1989-90
---------- ---------- ---------- -------------------------------- ---------- ---------- ----------
MATERIALS & SERVICES
0 0 0 60100 PROFESSIONAL SERVICES 0
15,932 540 0 60200 CONTRACTUAL SERVICES 0
0 0 0 61000 REP & MAIN-FACILITIES 0
3,145 3,034 3,000 61100 REP & MAIN-VEHICLES 3,000
99 65 200 61200 REP & MAIN-OFFICE EQUIP. 200
0 0 0 61300 SPECIAL DEPT. EXPENSE 6,750
3,548 2,347 1,850 62000 OFFICE SUPPLIES & EXPENSE 3,450
1,350 12 0 62100 ADVERTISING & PUBLICITY 0
0 0 0 62200 FEES & LICENSES 0
1,735 1,506 1,000 62300 DUES & SUBSCRIPTIONS 2,475
2,718 3,657 2,700 62400 TRAVEL, FOOD & LODGING 3,550
1,179 758 1,500 62500 EDUCATION & TRAINING 2,250
0 0 0 63000 RENTS & LEASES 0
29,706 11,919 10,250 TOTAL MATERIALS AND SERVICES 21,675 0 0
< NOTES:
ACCOUNT AMOUNT DESCRIPTION
--------- --------- -----------------------------------------------------------------------------------------
61100 3,000 Car allowance at $250 per month
61200 200 Typewrite and terminal maintenance
61300 4,750 Employee awards and events including Picnic and Christmas and EOM and service awards
1,000 Fanno creek conference
1,000 Volunteer banquet
62000 1,850 Misc office supplies and paper
1,600 Copies/Supplies Community Involvement $600, Comm Sery Admin $1,000
62300 1,795 ICMA $415, OICMA $115, MIS $398, ASPA $90, Western city $15, Wall street journal
$75, Oregonian $69, Times $18, Rotary $200, Books and misc $400
680 Comm Sery ICMA $300, OICMA $60, Subscriptions $320
62400 2,900 ICMA conference $1,100, LOC $50, Northwest managers $500, Rotary $260, Misc $350
650 Comm Sery OICMA $400, Misc $250
62500 1,750 ICMA conference $600. OICMA workshop $300, Northwest managers workshop $300,
LGPI/LOC and PCC lasses $500
500 Comm Sery OICMA $200, Other $300
NOW
lv 7
16-May-89 16:41 CITY OF TIGARD, OREGON - CITY ADMINSTRATIbre 1989-90 BUDGET
ACTUAL ACTUAL ADOPTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED
y 1986-87 1987-88 1988-89 SUMMARY FTE 1989-90 1989-90 1989-90
---------- ---------- ---------- -------------------------------- ---------- ---------- ----------
CAPITAL OUTLAY
0 0 0 70100 LAND & IMPROVEMENTS 0
0 0 0 70200 BUILDING & IMPROVEMENTS 0
0 0 0 70300 VEHICLES 0
0 3,469 0 70400 OFFICE FURNITURE & EQUIP. 0
0 0 0 70600 OPERATION EQUIPMENT 0
0 3,469 0 TOTAL CAPITAL OUTLAY 0 0 0
NOTES:
ACCOUNT AMOUNT DESCRIPTION
--------- --------- -----------------------------------------------------------------------------------------
it
130,q-