05/23/1989 - Packet City of Tigard, Oregon
1989/90 Budget Committee Agenda
May 23, 1989
7:00 PM
o Call to Order and Roll Call
o Review and Approval of Minutes from May 16, 1989 meeting
o Presentation of Proposed Budget as Revised by Budget Committee
Expenditure Summary Schedule
Revised Matrix
o Motion to recommend approval of the 1989/90 Budget as amended
by the Budget Committee in the amount of $31,214, 111.
o Motion to recommend approval of the 1989/90 Tax Levies as
follows:
Tax Base 2,420,865 1.81
G/O Debt Service 248,832 0. 18
Road Bond Debt Service 1, 135,000 0.85
----------- -------
3,804, 697 2.84
o Other business
o Adjournment
CITY OF TIGARD
1989-90 BUDGET COMMITTEE
Minutes of Meeting — Tuesday, May 16, 1989
Members Present: Judy Christensen, George Burgess, John Schwartz, Bill
Scheiderich, Deborah Hinton, Floyd Bergmann, Carolyn Eadon,
Valerie Johnson, and Gerry Edwards
Staff Present: Pat Reilly, Wayne Lawry, and Jill Monley
The meeting began at 7: 10 p.m.
The minutes were approved by a unanimous vote of those present.
Pat began with comments on Community Services, including the future disolution
of the department and the transfer of the Director's position to City
Administration.
Pat focused the Committee's attention on the summary sheet outlining the
significant changes in the budget requests compared to 1988--89.
Micrographics was discussed including the fact that implementation was in
accordance with Council directions and that certain future costs would also be
incurred. It was mentioned that our entire records process has been approved
by the State Archivist.
Financial software was discussed along with the costs of data conversion in
that area. Council members commented that Council had given direction to move
from the mainframe to micro networks.
Pat introduced the Policy and Administration program. _ John. pointed out that
Mayor and Council compensation should be shown as professional service rather
than as salary. The change will be reflected in the approved budget.
Employee events and awards were discussed in great detail. The consensus was
that employee awards were a good idea but that the remaining $4,000 for
employee Christmas party and picnic was too high. Some questioned whether
this was an appropriate use of public funds.
A motion was made by Floyd to reduce employee events to $2,000. Motion was
seconded. Vote was eight in favor, one against.
The Fanno Creek Conference was discussed as was Department Head Team Building
and City—wide training.
The Employee Assistance Program was discussed. Jill explained the program
that its purpose was to help good employees overcome problems that may affect
work. It helps preserve the City's investment in employees and helps avoid
costs of terminations and rehiring. John gave Fire Districts experience in
support of the program.
The labor consultant issue was discussed. Pat answered several questions
related to the City Attorney.
The Committee' s attention was then directed to the General Government
program. Office supplies proposal of $16,000 should have been $5,000. The
correction was mentioned to the Committee.
The issue of cable coverage was discussed. Most felt that it was good use of
funds as many do watch it and the quality has improved.
TVEDC support was questioned as to what we get for our money. There was
uncertainty as to the City's involvement. Funds were left in the budget: but
will not be spent until issue is clarified.
Wayne made a few comments in Debt Service and gave the Committee the actual
Debt Service figures for the series 1989 Bond issue.
The Committee took a break from 8:50 p.m. to 9:00 p.m.
Pat drew the Committee's attention to what staff felt were the major issues
that needed to be addressed by the Committee. The list included the following:
o Travel and Training.
o Total Capital Outlay.
o Total FTE.
o Brushing and Trimming Program.
o Recreation Program.
o Social Services Funding.
o Operations Yard Improvements .
o Civic Center Landscape Maintenance.
The Committee agreed that deciding on the major issues would be better use of-
time than to discuss each line item.
Pat reiterated his desire to use the mid—year budget review to reassess goals
and priorities and to be able to talk to the Budget Committee about any type
of budget item.
Gerry commented that it would give Pat more time to assess the current use of
resources. Carolyn and Deborah were in favor of the idea.
Gerry made a motion to allow a mid--year budget review, George seconded, vote
all in favor, none opposed.
Social Services
The Committee deliberated the level of funding for Social Services.
Senior's 12,000 8 in favor 1 opposed — Valerie
TYCS 27,500 All in favor
Neighborshare 3,000
WCCAO 1,000 All in favor
Womens Shelter 0 All in favor — Gerry made motion to drop,
Valerie 2nd. Location and
use of funds were issue.
Turn the Tide 1,000 8 in favor 1 opposed — Valerie
Recreation Program
The consensus was that this program should be supported but that for the first
year it should be on a smaller scale. Several partial funding levels and
schedules throughout the year were discussed. Several alternatives were
considered.
John made motion to approve $25,000 for the program. It would be up to Pat
and Irene to determine how much of a program could be put on for that amount.
After much discussion, the motion was amended to $20,000. The second vote was
taken and resulted in eight "in favor" and one opposed.
Total FTE
Pat reminded the Committee of previous discussions of a cap on FTE. Given a
cap, Pat would then present a proposal within the cap at the final mooting for
approval.
John made a motion to place an FTE cap of 157.5 FTE. Floyd seconded the
motion. Discussion followed centering on whether the cap was all inclusive or
not. With the cap at 157.5, the City Administrator may fill the three
currently vacant positions and would be allowed three additional new
positions. The vote resulted in all in favor.
Training and Travel
Pat asked for the training and travel level to be kept at the proposed
1.8 percent of total personal services but that the travel portion would not
exceed the current year's appropriation..
John made such a motion. Gerry seconded. The vote was all in favor.
Capital Equipment
Pat commented that all such purchases are reviewed by him and that purchases
over $15,000 are approved by Council.
Valerie made motion to approve capital equipment at $350,000. The motion was
seconded and the vote was all in favor.
The meeting concluded at 10:25 p.m. and was continued to May 23, 1989, at
7:00 p.m.
cp/9872D
City Of Tigard
1989/90 Proposed Budget +'
Summary Schedule
Personal MaterialsCapital Total
Budget Unit FTE Services Services
1110 Police Admin 5 Q0 i 248,292 20,700 4:,:8001.... 270,792
1120 Police Patrol 29 00< 1,423,375 122,315 47,206 1,592,896
1130 Police Invest 5 00:: 266,621 22,380 1,400 290,401
1140 Police Services 11 50 391,889 52,893 0 ;; 444,782
50 50; 2,330,177 218,288 50,406 > 2,598,871
1210 Finance 5.X30`: 188,367 12,825 0 201,192
1220 Accounting " 510< 134,227 46,011 20,QQQ< 200,238
322,594 58,836 .....2t1,DU(: 401,430
112
4 4
2'9QQ`
1230 City Recorder '>2 0' 80,101 29,493
.............::.:: ,
9
8
18 8
2
1240 Office Services 7 5(1 166,553 12,685 _` ; .......... . .
3
1250 Records >;::::>25 `< 60,001 37,980 ::;,: ;;::;::;:<::<« ,2a(3 111,231
7 13
" �2sQ0 < 306,655 80,158
40 ,013
0
98,884
1300 Court '>' ` �5fl" 61,544 32,640 <' « r -
`75>
514,577
1400 Libra ><�$ 393,977 31,925 8$..;:.;:.;:.;;;
Library
fl >
20 000
1410 Recreation 0:50::: 17,976 2,0 ,
'75
534,577
49
6
><<'a�` _ 411,953 33,9 $8.:;;::::::::: :
<>>>
> > s>> :
4
500
1500 Social Services 44,500 4
22
395 �><'« >> >�<< _>>`>
242 49
2
2010 CD Admin <` Ol 220,097 .
11 86
00
2110 Oper Admin <>��Q > - 90,836 9,250 0}fl '
P
419,698
264
8 0
818 69.680
.................
2120 Oper Wastewater ,
> 7` >`€ 216 189 349,650 ».:......:5F4:.t.
5
90 839
2130 Oper Streets ........;.QO .
255 5
78
`> » >»
166 978 72 700 <....................._.5�. Q:.. ,
2140 Oper Parks 6 �. ;.;
2150 Oper Shops 2'ot3;. 64,793 22,700 5,10(3 92,593
2160 Oper Property >:::1: 27,754 75,550 <<::>.....:_:<: ;:;::>::::»>:::< 103,304
fl,:::::
1 2
3
5 36
19625
_<
2220 Building >< ��SQ> 289,611 > ,
2230 Planning 7{30 < 263,558 47,150 17 310,708
2240 Engineering :: 2,z ` 482,697 62,523 ;::. jL ,800 562,020
640
_<
33,
3
100 Council , 1 27,325
1 675 «> >>>>>
191,522
3200 Administration 171,847 9,
3210 Personnel ... 0 > 73,932 34,510 �: 108,442
4100 City Wide 0 584,750 .._...,,__,;.. l?OQ : 586,750
1 000
1 000 ><> >`> > « '>
00
42 i Attorney 0 00, ...::::�: ,
00 C tt
Y
City
Total Operating Budget 157 5 5,772,348 1,985,854 349,9$1; 8,108,183
Debt Service 7,227,488
Capital Projects 13,900,256
Contingency/Reserves 1,978,184
Total Budget 31,214,111
CITY OF TIGARD 05/23/89
PROPOSED 89/90 BUDGET MATRIX A GENERAL SEWER STORM STATE GAS COUNTY COUNTY STREETS
BUDGET UNIT FUND FUND DRAIN TAX GAS TAX ROAD LEVY SDC
-----------------------------------------------------------------------------------------------------------------
Police 2,579,864 7,003 2,334 4,669
CS-Admin 0 0 0 0 0
CS-Finance and Accounting 130,465 140,501 100,358 20,072 10,036
CS-Support Services 325,610 40,701 40,701 0 0
CS-Municipal Court 98,884
Library 534,577
Social Services 44,500
-----------------------------------------------------------------------------------------------------------------
TOTAL COMMUNITY SERVICES 3,713,900 188,205 143,393 24,740 10,036 0 0
CO-Admin and Projects 145,495 24,249 24,249 24,249 12,125 12,125
DS-Building and Code Enf 305,779 6,305 3,152 0 0 0
DS-Planning 310,708 0 0 0 0
DS-Engineering 234,580 66,303 44,202 58,568 0 38,367
OP-Admin 26,245 30,824 13,871 30,901 8,245
OP-Shops 46,297 11,574 11,574 23,148 0
OP-Property Mgmt 103,304
OP-Wastewater 0 251,819 167,879 0 0
OP-Streets 0 10,067 288,671 51,997 10,103
OP-Street Lighting 0 230,000 0
OP-Parks and Grounds 255,578
-----------------------------------------------------------------------------------------------------------------
TOTAL COMMUNITY DEVELOPMENT 1,427,985 391,074 274,995 655,537 72,367 10,103 50,492
City Council 22,525 5,379 2,018 3,028 690
City Administration 128,243 30,624 11,491 17,237 3,926
Personnel 72,613 17,340 6,507 9,760 2,223
-----------------------------------------------------------------------------------------------------------------
TOTAL POLICY AND ADMIN 223,381 53,343 20,016 30,024 6,839 0 0
City-Wide Non-Dept 392,888 93,821 35,205 52,808 12,028
City Attorney 66,960 15,990 6,000 9,000 2,050
-----------------------------------------------------------------------------------------------------------------
TOTAL GENERAL GOVERNMENT 459,848 109,811 41,205 61,808 14,078
OPERATING BUDGET 5,825,114 742,434 479,610 772,110 103,320 10,103 50,492
G.O. Bond Debt
Bancroft Bond Debt
-----------------------------------------------------------------------------------------------------------------
TOTAL DEBT SERVICE 0 0 0 0 0 0 0
Capital Projects 208,000 421,400 276,600 72,000 36,180 0 609,920
Equip Replace Reserve 35,000 15,000
Contingency and Finance Reserve 100,000 50,000 35,000 25,000 5,000 4,897 72,588
5 Year Plan reserve 1,077,607 234,166 51,790 48,190
---------------------------------- ------------------------------------------------------------------------------
TOTAL ALL OTHER 1,385,607 740,566 378,390 145,190 41,180 4,897 682,508
TOTAL BUDGET 7,210,721 1,483,000 858,000 917,300 144,500 15,000 733,000
TOTAL REVENUE 7,210,721 1,483,000 858,000 917,300 144,500 15,000 733,000
PARKS GO BONDS BANCROFT SPEC ROAD BOND CRIM FORT
SDC DEBT BOND DEBT ASMT CIP CIP FUND TOTAL
-----------------------------------------------------------------------------
5,000 2,598,871
0
401,430
407,013
98,884
534,577
44,500
-----------------------------------------------------------------------------
0 0 0 0 0 5,000 4,085,275
242,492
315,236
310,708
120,000 562,020
110,086
92,593
103,304
419,698
360,839
230,000
255,578
-----------------------------------------------------------------------------
0 0 0 0 120,000 0 3,002,554
33,640
191,522
108,442
-----------------------------------------------------------------------------
0 0 0 0 0 0 333,604
586,750
100,000
-----------------------------------------------------------------------------
686,750
0 0 0 0 120,000 5,000 8,108,183
1,303,859 1,303,859
5,923,629 5,923,629
-----------------------------------------------------------------------------
0 1,303,859 5,923,629 0 0 0 7,227,488
135,500 4,390,000 7,750,656 13,900,256
50,000
10,000 302,485
20,000 193,946 1,625,699
-----------------------------------------------------------------------------
145,500 20,000 193,946 4,390,000 7,750,656 0 15,878,440
145,500 1,323,859 6,117,575 4,390,000 7,870,656 5,000 31,214,111
145,500 1,323,859 6,117,575 4,390,000 7,870,656 5,000 31,214,111