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02/12/1998 - Minutes COMMUNITY HOUSING TASK FORCE MEETING Minutes of Thursday, February 12, 1997 Tigard City Hall MEMBERS PRESENT: Sharon Fleming-Barret, Robert Flug (for Ellen Johnson), Sheila Greenlaw-Fink, Sally Parks, Councilor Ken Scheckla, and Susan Wilson. MEMBERS ABSENT: Emily Cedarleaf, Cecilia Maciel and Dedi Streich. ALSO PRESENT: Tim O'Brien (with Marcus and Millichap) and David Scott, Building Official, City of Tigard. The meeting was convened at approximately 1:15 p.m. 1. SELF INTRODUCTIONS: Introductions were made. Staff announced that Andy Miller has left Oregon Legal Services and that Ellen Johnson will take his place. The Task Force concurred with this replacement. 11. APPROVAL OF JANUARY 8, 1997, MEETING MINUTES The minutes were approved with a correction to the spelling of Benita Gerard's last name. 111. STAFF REPORT RE: HOUSING CONFERENCE Staff reported on the content of the conference. Staff presented the concepts and ideas presented by conference participants in the areas of funding options, program practices for efficiency/effectiveness, alternative enforcement mechanisms to fines/court for "difficult" cases, education and records policy. See the attached listing these items. IV. WORK SESSION: A. Status Check The Task Force indicated that it will not be possible to finish work on a draft and final report for presentation to Council during April. The Task Force and staff concurred that it is important to do a thorough job at this stage so that the Task Force can propose a housing program that has the support and acceptance of all parties involved. The Task Force concurred with staff's submittal of a housing inspector position and accompanying costs as part of the FY 98/99 budget process to effect implementation of a program if the Council so moves. Community Housing Task Force Meeting Minutes of February 12, 1997 Page 2 Wilson asked a general question of the Task Force regarding the purpose/goal in light of the fact that the Tiffany Court project will likely be upgraded pro-actively by a public agency effort. Councilor Scheckla indicated that the goal of the Task Force is unchanged and that the Tiffany Court project, although Tigard's most serious problem, was not the exclusive target of this effort. Based upon this, Wilson questioned why Tigard would not pursue a mandatory program of inspections which provides funding. The Task Force reviewed its previous discussion of this issue and reaffirmed its previous consensus that the program should be reactive and not pro-active. Wilson proposed that licensing could be mandatory, but not inspections. There was concern expressed that this would potentially "punish" those owners who did not have violations and met minimum standards. B. How should the housing program be funded? The Task Force briefly discussed the concept of a mandatory compliance fee and the proposal previously presented by staff. Concern was expressed regarding some of the compliance times and fee amounts. Concern was also expressed that if compliance fees are the major source of revenue to the program that inspectors would potentially be in a conflict situation due to a motivation to find and document violations toward revenue generation. Staff indicated that the proposal was intended to initiate discussion on this concept and should not be viewed as a set position from which the Task Force would work. Fleming-Barrett indicated that her organization has serious concern with Tigard simply adopting Portland's compliance fee policy without changes being made to address problems that have arisen in Portland. The Task Force decided that some over-all policy issues should be discussed and decided before working on the details of the compliance/funding mechanisms presented by staff. These issues are: (1 ) What is the appropriate balance between program efficiency and equity to be reflected in program compliance and funding policy? (2) Who should pay for the program - everyone, or just those in violation, or somewhere in between? These two issues will be the first items of the work session for the next meeting. The second issue will begin the transition from over- all policy to review of detailed compliance/funding mechanisms. It was generally agreed that the scope of funding should balance with the scope of the program. C. What implementation and program policies should be adopted? This item was deferred to a future meeting. Community Housing Task Force Meeting Minutes of February 12, 1997 Page 3 D. Other. No other items were discussed. V. MEETING SCHEDULE CONFIRMATION: The next meeting was confirmed for 3/5/98, same time and location. Future meetings will be determined as necessary at the 3/5/98 meeting. VI. ADJOURN The meeting adjourned at approximately 3:15PM. Respectfully submitted, David Scott Building Official i:\bldg\sweber\commhous\minutes\min02l2.doc