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02/12/1998 - Packet CITY OF TIGARD OREGON COMMUNITY HOUSING TASK FORCE MEETING at CITY OF TIGARD 13125 SW HALL BLVD Red Rock Conference Room Thursday, February 12, 1998 1:00 pm to 3:00 pm AGENDA L Self introductions. II. Approval of January 8, 1997 meeting minutes. III. Staff report re: Housing Conference IV. Work session. A. Status check B. How should the housing program be funded? C. What implementation and program policies should be adopted? D. Other. V. Meeting schedule confirmation. VI. Adjourn. i:\bldg\sweber\commhous\agen&s\agd02 l2.doc 13125 SW Hall Blvd„ Tigard, OR 97223 (503)639-4171 TDD (503)684-2772 PROPOSED IMPLEMENTATION AND PROGRAM POLICIES Inspections will be made only when a complaint or referral is received. Self referral by inspectors is allowed when obvious violations are observed during the regular course of business. (Note: this was previously adopted by the Task Force) = Anyone can complain or refer. Anonymous complaints not accepted (unless required by law). = When a complaint or referral is received, City will attempt to notify rental property owner or authorized representative prior to performing inspection. Rental property owners required to register a contact phone number and contact person so notification can be made. Registration can be part of the business tax process. Owners who fail to register may not receive notice. Complaint or referral inspections will be limited to the unit(s) for which the complaint or referral is received, or the common area(s) if the complaint or referral is regarding the common area. No inspection will be done of other areas unless the inspector notices obvious violations during the course of conducting the inspection. When called to inspect compliance with previously noted violations the inspection shall be limited as above. Any new violations discovered in the subject areas shall be treated as separate and new violations. Any violations resulting from additional complaints or referrals on a unit or area already under a compliance action shall be treated as separate and new violations. To avoid arbitrary, inconsistent or subjective actions by staff; no extensions or exceptions to the "automatic" fine structure can be granted by staff once it is clear that a violation(s) exists. Such extensions or exceptions must result from hearing. is\bldg\swcbcr\commhous\misc\polyopt.doe r OPTIONS FOR "AUTOMATIC" FINE STRUCTURE OPTION 1: = 3 categories of violations: Immediately Hazardous, Hazardous and Non-hazardous = higher fines for Hazardous and Immediately Hazardous = shorter compliance time for Hazardous and Immediately Hazardous Immediately Hazardous - = Lack of heat in winter = Roof, ceiling, floor, exterior or interior bearing wall in danger of imminent collapse Hazardous - Damaged or blocked exit doors or emergency egress windows Lack of properly functioning smoke detectors Broken waste pipes or unsafe disposal of waste water No water service Stairways/balconies with missing or severely deteriorated stairs, handrails or guardrails Storage of large amounts of dangerous materials (like gasoline) Leaky roof Holes in floor or exterior walls Exposed wiring or hazardous electrical connection Improper ventilation of any combustion appliance Lack of minimum required sanitary facilities Non Hazardous - = All other violations of the Housing Code OPTION 2: Hazardous - = All items in Immediately Hazardous and Hazardous categories in Option 1 Non Hazardous - = All other violations of the Housing Code OPTION 3: All violations are treated the same, no categorization v OPTIONS FOR CIVIL PENALTIES Amend current Civil Infraction provisions to include Housing Violations as a Class 1 infraction (same class as building code violations). - current code provides that each day a continuous infraction occurs is a separate infraction - current code provides up to a $250 penalty per infraction - current code prescribes a hearing before a Hearings Officer (appointed by municipal judge) - current code prescribes no time limit for compliance, up to code enforcement officer's discretion Amend penalty amount prescribed above to $1,000 and prescribe this process only after 180 days from citation has elapsed. This would be in addition to "automatic" fine structure. - provides a vehicle for gaining compliance in cases of blatant refusal to comply Amend or create new Civil Infractions procedures to reflect unique nature of Housing Code. This would be instead of the "automatic" fine structure. - time limits and penalty amounts varying - hearing required for any imposition of penalty e OTHER FUNDING OPTIONS Increase current $55/year (per property) business tax on rental property owners to $110/year, or some other amount. The tax currently applies to owners of more than three rental units. Expand application of business tax to all owners of rental property, regardless of number of units. Create a sliding scale business tax, where owners of larger properties pay more tax. Apply "automatic" fine schedule to violations of the existing Dangerous Buildings Code and other violations of zoning, building and nuisance codes. Currently, only the Civil Infractions procedure is provided for these cases, providing no revenue for enforcement of these violations unless the situation deteriorates to the point where a Summons to Municipal Court is deemed necessary. Although this revenue isn't directly related to the Housing Code, it would be general, building or electrical fund revenue and would serve to off-set the additional costs associated with the Housing Program. The fine and compliance times could vary depending upon severity, with violations of the Dangerous Building Code considered either Hazardous or Immediately Hazardous, and violations of other codes treated as Non Hazardous, unless a serious health or safety issue is involved (building, electrical, mechanical or plumbing code issues could be serious health or safety issues). i:\bldg\sweber\commhous\misc\fuicWt.doe COMPLIANCE TIME/FINE AMOUNT OPTIONS OPTION # CATEGORY TIME FINE 1-4 UNITS FINE 5-20 UNITS FINE 20+ UNITS ----- --- -- ---- ----- --- - - ----- -- - --------------- ------ -- ---- ---- ------- --- OR COMMERCIAL OPTION-1- Immediately PTIO__N 1 Immediately Hazardous_ 48 Hours_ $1 00/day.after 48 hours-$200/day after 30 days _$200/$400 $400/$800 Hazardous_ — _ 30 Days $65/mo after 30 days-$130/mo after 60 days $130/$260 _ $200/$400 OPTION__2 Non Hazardous _ _ 60 Days $65/mo after 60 days-$130/mo after 120 days _$130/$260 $200/$400 _ _ Hazardous 7 Days_ $50/day after 7 days-$500/mo after 30 days _$_100/$1000__ $200/$_2000 OP _T_ION 3 Non Hazardous 60 Days_ $65/mo after 60 days-$130/mo after 120 days— $130/$260 $200/$400 All violations 60 Das $65/mo after 60 days-$130/mo after 120 days $130/$260 $200/$400