Loading...
Alta Planning + Design Inc ~ C170091 City of Tigard CONTRACT CHANGE ORDER/ 13125 S Hall Blvd: AMENDMENT SUMMARY Tigard,Oregon 9-417 Phone {503)039-4171 FIEND,CHANGE 0 FORM Pad�(503),684-7297 , Project Title: Tigard Street Heritage Trail Design& Project Manager:Jeff Peck Construction Administration Services Contractor: Alta Plannin &Design Origin I Contract #: C170091 Effective Dates: 4/26/2017 — 10/25/2018 1 Chane Order/Amendment Amount: Accountin Strin : Amendment Percenta e Runnin Total: % AMENDMENT DETAILS 2. Effective Date and Duration This agreement shall become effective upon the date of execution by the City's Local Contract Review Board, and shall expire, unless otherwise terminated or extended, on completion of the work or Ck+o,n. , '�" 1)(,ccEnbci _�[, 2019 whichever comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement. CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ REASONING FDR CHANGE ORDER/AMENDMENT BUDGET IMPACT AND REQUIRED ACTIONS REQUESTING PROJECT FACER APPROVING QTY STAFF Si afore S` ature Date Date Contractor is hereby authorized by the City of Tigard to performpNTRACTpR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules,regulations,and laws that may be in effect for the work. The unit pricing in the original contract shall apply to all Signature additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember— the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT TIGARD STREET HERITAGE TRAIL(C170091) AMENDMENT #3 The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Alta Planning + Design, Inc., hereinafter referred to as Contractor, entered into on the 26th day of April,2017,is hereby amended as follows: 2. Effective Date and Duration This agreement shall become effective upon the date of execution by the City's Local Contract Review Board, and shall expire, unless otherwise terminated or extended, on completion of the work or December 31, 2019 whichever comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD ALTA PLANNING+DESIGN,INC Signature Signature r Z-, Mike Rose, Vice President, as duly authorized Printed Name Printed Name n Z20l Date Date City of Tigard CONTRACT CHANGE ORDER/ 13125 S Hall Blvd: AMENDMENT SUMMARY Tigard,Oregon 9-417 Phone {503)039-4171 FIEND,CHANGE 0 FORM Pad�(503),684-7297 , Project Title: Tigard Street Heritage Trail Design& Project Manager:Jeff Peck Construction Administration Services Contractor: Alta Plannin &Design Origin I Contract #: C170091 Effective Dates: 4/26/2017 — 10/25/2018 1 Chane Order/Amendment Amount: Accountin Strin : Amendment Percenta e Runnin Total: % AMENDMENT DETAILS 2. Effective Date and Duration This agreement shall become effective upon the date of execution by the City's Local Contract Review Board, and shall expire, unless otherwise terminated or extended, on completion of the work or Ck+o,n. , '�" 1)(,ccEnbci _�[, 2019 whichever comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement. CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ REASONING FDR CHANGE ORDER/AMENDMENT BUDGET IMPACT AND REQUIRED ACTIONS REQUESTING PROJECT FACER APPROVING QTY STAFF Si afore S` ature Date Date Contractor is hereby authorized by the City of Tigard to performpNTRACTpR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules,regulations,and laws that may be in effect for the work. The unit pricing in the original contract shall apply to all Signature additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember— the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT TIGARD STREET HERITAGE TRAIL(C170091) AMENDMENT #3 The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Alta Planning + Design, Inc., hereinafter referred to as Contractor, entered into on the 26th day of April,2017,is hereby amended as follows: 2. Effective Date and Duration This agreement shall become effective upon the date of execution by the City's Local Contract Review Board, and shall expire, unless otherwise terminated or extended, on completion of the work or December 31, 2019 whichever comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD ALTA PLANNING+DESIGN,INC Signature Signature r Z-, Mike Rose, Vice President, as duly authorized Printed Name Printed Name n Z20l Date Date City of Tigard CONTRACT CHANGE ORDER/ 13125 SNYI Hall Blvd. r AMENDMENT 2 SUMMARY hneTigard,Oregon 9-41 Phone- (503) G39-X41..,1 FORM Fax- (503) 68.1-729- _d-or.gov Project Title:Ti and St Heritage Trail Project Manager:Jeff Peck Contractor:Alta Planning+ Design Original Contract #: C 170(191 Effective Dates: 5/08/18 Chane Order/amendment amount: $7,660 � Accounting String: 420-8000-56005 Amendment Percentage Running Total: 18.74o of O! al contract AMENDMENT DETAILS This amendment if for preparation of a Temporary Pedestrian \cce sible Roure (TP;-\R), a'Traffic Control Phar., and extended Eroject mamigement time. CHANGE ORDER DETAILS U.N7T QTY UNIT$ REMALVING TOTAL$ Preparation of a Temporary Pedestrian Accessible Route Lunn tium 1 4,950 4,950 Preparation of a Traffic Control Plan(Moved$4,610 Lunnp Sum 1 7,320 2,7'1 Ca fi,om Task 5-Construction Admin Services to Task 1 Extended Project Management time (Moved$1,664 Lump Sum 1 1,664 o .from Task 5-Construction Admin Services to Task 1 Total 7,660 Original Contract amount 173,690 CA1 18.650 Adjusted Contract Amount 200,006 i REASONING FOR CHANGE ORDERIAMENDMENT .'additional Services: 1. TPAR mandated bti• ODOT during 60%plan review process. 2. Traffic Control Plan mandated by ODOT during 60°io plan review processs. 3. Extended Eroject mans ement time. Deswas ori 'nally sco ed to be com letcd in latnuare 2018. BUDGET IMPACT AND RE UIRED ACTIONS $7,6611 in additional fees are to be paid from the contractual amount approved for alta. The remaining$6,274 is to be paid for from Task 5 Construction Adnninistration Services RE UESTINGPROJECTMANAGER APPROV G CITY STAFF Signature Signature S Date Date Contractor is hereb}-authorized by the City of'rimard to perform CONTRACTOR the additional work described below in accordance itith the terms - and conditions detailed in the original contract along nitli all applicable rules,regulations,and laws that mail be in effect for the work. The unit pricing in the original contract shall :apply to all Signature additional work. Acopy of this form, once completed, v, to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are net. Remember- the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT TIGARD STREET HERITAGE TRAIL(C170091) AMENDMENT #2 The Agreement between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Alta Planning + Design, Inc., hereinafter referred to as Contractor, entered into on the 26th day of April, 2017,is hereby amended as follows: 3. Consultant's Fee A. Basic Fee 1) As compensation for Basic Services as described in Exhibit A of this Agreement, and for services required the fulfillment of Paragraph 1,the Consultant shall be paid on an hourly rate based upon the "Schedule of Rates"in Exhibit B of this agreement,which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of Two Hundred Thousand and No/100 Dollars ($200,000.00)without prior written authorization. Exhibits A.1 and B.1 are included for the amended work. EXHIBIT A.1 Scope of Services: 1. Preparation of a Temporary Pedestrian Accessible Route (TPAR). 2. Preparation of a Traffic Control Plan. 3. Extended project management time. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD ALTA PLANNING+DESIGN,INC Signature Signature a Mike Rose, Vice President, as duly authorized Printed Name Printed Name Date YY Date Change Order Request alta 711 SE Grand Ave. Portland,OR 97202 PLANNING+DESIGN 503.230.9862 www.altaplanning.com Date: April 17, 2018 To: Jeff Peck&Schuyler Warren,City of Tigard From: Deven Young,Alta Planning+ Design CC: Elizabeth Auvil,Alta Planning+Design Re: Additional Services for Tigard Street Heritage Trail Description of Additional Services Additional engineering services have been requested for the Tigard Street Heritage Trail. description of the additional services are listed below.A corresponding fee table outlines the costs associated with these additional services by task. TPAR Temporary Pedestrian Accessible Route (TPAR) A TPAR is an individual route within or around the work zone, marked by appropriate signing, delineation and traffic control devices,for the use of pedestrians including people with disabilities to navigate through or around the work area, as appropriate. For the purposes of this project the design team will be including a TPAR Plan into the overall plan set to mitigate for current accessible pedestrian flows along the multi-use path. Per the ODOT Traffic Control Plan (TCP) Design Manual a TPAR plan must provide the following: • Draft pedestrian-specific plan sheets at a scale of 1"=50' • TPAR cross sections • Temporary sidewalk ramps • Closure points • Detour routes • TPAR route direction arrows • Surfacing design details • ADA-specific accommodations Per table 3.3 in the ODOT TCP Design Manual, the proposed plan for this project is to provide surface- mounted tubular markers at 5-10'spacing. The design team will include three (3) plan view segments per page. No vertical profile will be provided. Up to three (3) additional plan sheets will be produced. Traffic Control Plan (TCP) A TCP is a drawn plan for providing the safe and efficient movement of public traffic through or around a work zone while protecting workers, incident responders, and equipment. For the purposes of this project the design team will be including a TCP Plan into the overall plan set to mitigate for traffic impacts during construction. Plans will be drawn at 1"=50'and will show temporary traffic control measures to be implemented at Main Street and Tigard Street. Signage will be shown at entrance to the existing multi-use path at Main Street and Tiedeman Street. Up to three (3) additional plan sheets will be produced. Project Management Due to an extension in the overall project schedule the design team is requesting additional services to support the project management task.Weekly 15-30-minute meetings have occurred as part of the current project management task.These meetings will be extended for up to four(4) months to support project management through the engineering phase of work. Monthly invoicing and progress reporting will also be extended for up to four(4) months. Fee for Services Table 1 Task Task Description Proposed Fee for Services TPAR Complete up to three(3)additional TPAR plan $4,950 sheets for ODOT and City approval. TCP Complete up to three(3) additional TO plan $7,320 sheets for ODOT and City approval. Project Management Extend project management task for up to $1,644 four(4)months and associated meetings and administrative duties. Total Task $13,914 END City of Tigard CONTRACT CHANGE ORDER/ 13125 Ste'Hall Blvd. AMENDMENT 1 SUMMARY Tigard,Oregon 972223 Phone- (503} 639-41"71 ap4wriia FORM Fax- (503) 684-729' wwmt d-or. uv Project Title: Tigard St Heritage Trail Project Manager:Jeff Peck Contractor:Alta Planning+ Design Original Contract#: C170091 Effective Dates: 11/07/17 Change Order/Amendment Amount: $17,400 Accounting String: 420-8000-56005 Amendment Percentage Running Total: 10.73% of original contract AMENDMENT DETAILS Online survey for addition public engagement opportunities between 30-90%design. Additional Survey Services to Map: (Tigard Street utilities along city owned parking lot frontage,Main Street right-of-way, structures just north of railroad tracks,wetland flags along railbed ditch,Katherine Street/Tigard Street intersection,Tigard Streetright-of-way adjacent to 11570 SW Tiedeman Avenue). Engineering Design—utility layout for fixture restroom to be located in city owned parking lot adjacent to Chamber of Commerce property. CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ Online survey—Additional Public Engagement Lump Sum 1 2,050 2,050 Additional Survey Services Lump Sum 1 8,850 8,850 Additional Engineering Design Services Lump Sum 1 7,750 7,750 Total 18,650 Original Contract Amount 173,690 Adjusted Contract Amount 192,340 REASONING FOR CHANGE ORDER/AMENDMENT Additional Survey Services: 1. Topographic survey mapping on Main St required per ODOT railroad diagnostic meeting 2. Topographic survey mapping along Tigard St necessary for future utility installation storm, sewer,water 3. Topographic survey mapping along Katherine St to meeting ADA crossing requirements. 4. Topographic survey mapping at Tigard St near 11570 SW Tiedeman to resolve right-of-way and survey sidewalk gap location. Additional Design Services:The engineering design for future restroom infrastructure requested by stakeholders BUDGET IMPACT AND REQUIRED ACTIONS The additional fees are to be paid for out of the contingency amount allocated to the design phase of the project. No additional action required. REQUESTING PROJECT MANAGER APPROVING CITY STAFF afore Signature !I-7 — 1-1 //i Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR. the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules,regulations,and laws that may be in effect for the work. The unit pricing in the original contract shall apply to all Signature additional work. A copy of this form, once completed,is to be fom-arded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember— the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT TIGARD STREET HERITAGE TRAIL(C170091) AMENDMENT #1 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City,and Alta Planning+Design,hereinafter referred to as Contractor,entered into on the 26th day of April, 2017,is hereby amended as follows: 3. Consultant's Fee A. Basic Fee 1) As compensation for Basic Services as described in Exhibit A of this Agreement,and for services required the fulfillment of Paragraph 1,the Consultant shall be paid on an hourly rate based upon the "Schedule of Rates"in Exhibit B of this agreement,which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred,except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of 4CVre --;rrI;,+:_f:xd 'L+e li ,41WDe4 e"One Hundred Ninety Two Thousand Three Hundred Forty and No/100 Dollars �$3 3,6^0:.991 ($192,340.00)without prior written authorization. Exhibits A.1 and B.1 are included for the amended work. EXHIBIT A.1 Scope of Services: 1. Online survey—additional public engagement tool for continued involvement during the 30-90% design phase. 2. Topographic survey mapping on Main St required per ODOT railroad diagnostic meeting 3. Topographic survey mapping along Tigard St necessary for future utility installation (storm,sewer, water) 4. Topographic survey mapping along Katherine St to meeting ADA crossing requirements. 5. Topographic survey mapping at Tigard St near 11570 SW Tiedeman to resolve right-of-way and survey sidewalk gap location. 6. Engineering design for future restroom infrastructure requested by stakeholders IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD ALTA PLANNING+DESIGN,INC oe'l 4a--- Signature Signature CY\kr � L= G���►1~ei Mike Rose, Vice President, as duly authorized Printed Name Printed Name l' !V-2PI ? 1 g ?617 Date Date Change order Request 711 SE Grand Ave. Portland,OR 97202 PLANNING+DESiGN 503.230.9862 www.altaplanning.com Date: October 30,2017 To: Jeff Peck&Schuyler Warren,City of Tigard From: Deven Young,Alta Planning+Design CC: Elizabeth Auvil,Alta Planning+Design Re: Additional Services for Tigard Street Heritage Trail Description of Additional Services Additional survey and engineering services have been requested for the Tigard Street Heritage Trail.Figures and description of the additional services are listed below. A corresponding fee table outlines the costs associated with these additional services by task. Survey Services Figure 1 Wetland Delineation Mapping Main Street Mapping , f { Tigard Street Storm Mapping Figure 1:Trail alignment drawn in red. Boundary areas to be mapped drawn in blue.Mapping to include visible utility features and visible planimetric features in the boundary area.Locates to be called by surveyor and mapped.Surveyor to dip all manholes to determine depth.Survey to resolve the northerly right of way.Map wetland flags set by others in the boundary area shown above. i Figure 2 Katherine Street Mapping . i, All Figure 2:Trail alignment drawn in red. Boundary areas to be mapped drawn in blue.Mapping to include visible utility features and visible planimetric features in the boundary area.Locates to be called by surveyor and mapped.Surveyor to dip all manholes to determine depth.Survey to resolve the northerly right of way. 2 Figure 3 r �l Tigard Street Mapping w;r Figure 3:Trail alignment drawn in red. Boundary areas to be mapped drawn in blue.Mapping to include visible utility features and visible planimetric features in the boundary area.Locates to be called by surveyor and mapped.Surveyor to dip all manholes to determine depth.Survey to resolve the northerly right of way. 3 Engineering S Alta to recommend up to three (3) pre-fabricated restroom options for City review. Upon selection of pre-fabricated facility by the City,the design team will locate future restroom footprint within City-owned parking lot shown in Figure 4 below.Design team to layout utility connections including water,sewer and electric to a vault location adjacentto the proposed building footprint.Design Team to perform plumbing calculations to support the desired pipe and water meter sizes for the proposed facility.Design team to provide demolition plan,geometric layout plan,utility plan and electrical plan for the site.Construction details and specifications for the vault to be included in this task. Figure4 City-owned parking lot sa Yj S i 4 ee For Services Table 7 Survey Task Task Description Proposed Fee for Services Tigard Street Storm Mapping: Map visible utility features and visible $1,450 See Figure 1 planimetric features in the figure boundary area. Resolve the northerly right of way. Main Street Mapping: Map visible utility features and visible $3,750 See Figure 1 planimetric features in the figure boundary area. Resolve the right of way of Main Street. Wetland Delineation Mapping: Map wetland flags set by others in the area $750 See Figure 1 shown in above figure. Katherine Street Mapping: Map visible utility features and visible $1,350 See Figure planimetric features in the figure boundary area. Resolve the southerly right of way. Tigard Street Storm Mapping: Map visible utility features and visible $1,550 See Figure 3 planimetric features in the figure boundary area. Resolve the northerly right of way. Total Survey Task $8,850 Table 2 Engineering Task Task Description Proposed Fee for Services Utility layout for future Layout utility connections including water, $7,750 restroom facility. sewer and electric to a vault location adjacent to Design excludes water and the Chamber of Commerce building.Required electrical meter placement geometric layout and details for the vault Design excludes backflow included in this task. preventer placement Total Engineering Task $7,750 Total combined fee for requested additional services is$16,600 END CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM}}} THIS FORMMUST ACCOMPANY EvER Y CONTRACT Contract Title: Tigard Street Heritage Trail Design& Construction Number: /✓`f�,J Administration Services Contractor. Alta Planning+ Design Contract Total: $200,000 Contract Ovei view: Design '4-mile multi-use pathv�with trail amenities and public open space adjacent to Symposium Coffee and Main Street :alta Planning+ Design to participate in public meetings and provide construction administration sem-ices during construction. The design contract will have a contingency of$26,310 Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate Q Low Risk Reduction Steps: Provide consultant with asbuilt drawings,pre�iouslp prepared topographY,and railroad diagnostic meeting notes to assist with trail design. Risk Comments: Risk Signature: Contract Manager:Teff Peck Ext: 2466 Department: PW Engineering Type, ❑ Purchasgreem �Persona�le ❑ General Service ❑ Public Improvement IGA Othe : Start Date: 4/26/17 End Date: 10/35/18 Quotes/Bids/Proposal: FIRM AMoum/ScoRE Alta Planning+ Design $173,690 Mayer Reed, Inc $269.915 Account String: Fund-Division-Account Work Order—Activit;Tne Amount FY 17 420-8000-56005 92034-130 $.50,000 FY 18 420-8000-56005 92034-130 $125.000 FY 19 420-8000-56005 92034-130 $25.000 Approvals - LCRB Date: 4/25/17 Department Comments: Department Signature- Purchasing Comments: Purchasing Signature: Cit;, Manager (;omme Cite.Manager Signature: After securing all required approvals,forward original copy to the Contracting and Purchasing Off ice along with a completed Contract Checklist. City of Tigard :,. FINANCE AND INFORMATION SERVICES Request for Proposal (RFP) LANDSCAPE ARCHITECTURAL SERVICES DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES TIGARD STREET HERITAGE TRAIL Proposals Due: March 16, 2017 - 2:00 p.m. local time Submit Proposals To: City of Tigard— Contracts & Purchasing Office Attn: Joe Barrett, Sr. Management Analyst 13125 SW Hall Blvd. Tigard, Oregon 97223 Direct Questions To: Joe Barrett, Sr. Management Analyst Phone: (503) 718-2477 Email: iosej2hkti�ar�d-oror.gov City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 (503) 639-4171 1 www.tigard-or.gov PUBLIC NOTICE REQUEST FOR PROPOSAL LANDSCAPE ARCHITECTURAL SERVICES DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES TIGARD STREET HERITAGE TRAIL The City of Tigard is seeking sealed proposals from qualified landscape architectural firms to provide design and construction administration services for the City's Tigard Street Heritage Trail project. Proposals will be received until 2:00 p.m. local time, Thursday, March 16, 2017 at Tigard City Hall's Utility Billing Counter at 13125 SW Hall Blvd.,Tigard, Oregon 97223. This proposal is intended to have the landscape architect serve as a prime consultant to complete the necessary work. No proposal will be considered unless fully completed in a manner provided in the RFP packet. Facsimile and electronic (email) proposals will not be accepted nor will any proposal be accepted after the stated due date and time. Any proposal received after the closing time will be returned to the submitting firm unopened after a contract has been awarded for the required services. RFP packets may be downloaded from www.tigard-or.gov/bids or obtained in person at Tigard City Hall's Utility Billing Counter located at 13125 SW Hall Blvd.,Tigard, Oregon 97223. Proposers are required to certify non-discrimination in employment practices, and identify resident status as defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to comply with the provisions of Oregon Revised Statutes and Local Contract Review Board (LCRB) Policy. The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements,and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. PUBLISHED: Dail journal of Commerce DATE: February 27, 2017 RFP—Tigard Street Heritage Trail Page 2 Close—2:00 p.m.,Thursday,March 16, 2017 TABLE OF CONTENTS TITLE PAGE TitlePage--------------------------------------------------------------------------------------------------------1 Public Notice 2 -------------------------------------------------------------------------------------------------- Table of Contents SECTIONS Section 1 Introduction 4 Section 2 Proposer's Special Instructions----------------------------------------------------------------------4 Section3 Background--------------------------------------------------------------------------------------------------- 7 Section 4 Scope and Schedule of Work_________________________________________________________________________8 Section 5 Proposal Content and Format----------------------------------------------------------------------12 Section 6 Proposal Evaluation Procedures________ _________ _________ _________ _________ ______________13 Section 7 Proposal Certification-----------------------------------------------------------------------------------16 Section 8 Signature Page-----------------------------------------------------------------------------------------------17 ATTACHMENTS Attachment A Acknowledgement of Addendum----------------------------------------------------------------18 Attachment B Statement of Proposal........................................................................................19 Attachment C City of Tigard General Services Agreement_______________________________________________20 Attachment D Tigard Street Heritage Trail Concept Design prepared by Resolve Architecture + Planning Attachment E Tigard Street Trail Concept Design prepared by Walker Macy Attachment F Tigard Street Multi Use Path Connection Exhibit Attachment G Grant Agreement Connect Oregon VI (Signed by City Only) RFP—Tigard Street Heritage Trail Page 3 Close—2:00 p.m.,Thursday,March 16, 2017 SECTION 1 INTRODUCTION The City of Tigard is seeking sealed proposals from qualified landscape architectural firms to provide design and construction administration services for the City's Tigard Street Heritage Trail project. Proposals will be received until 2:00 p.m. local time, Thursday, March 16, 2017 at Tigard City Hall's Utility Billing Counter at 13125 SW Hall Blvd.,Tigard, Oregon 97223. This proposal is intended to have the landscape architect serve as a prime consultant to complete the necessary work. No proposal will be considered unless fully completed in a manner provided in the RFP packet. Facsimile and electronic (email) proposals will not be accepted nor will any proposal be accepted after the stated due date and time. Any proposal received after the closing time will be returned to the submitting firm unopened after a contract has been awarded for the required services. Proposers are required to certify non-discrimination in employment practices, and identify resident status as defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to comply with the provisions of Oregon Revised Statutes and Local Contract Review Board (LCRB) Policy. The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements,and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. SECTION 2 PROPOSER'S SPECIAL INSTRUCTIONS A. PROPOSED TIMELINES Monday, February 27, 2017 Release of Proposals Thursday,March 16, 2017—2:00 p.m. Deadline for Submission of Proposals Thursday,March 23,2017 Interviews (if necessary) Tuesday April 25,2017 Award of Contract by LCRB Thursday,May 4, 2017 Commencement of Services NOTE: The City reserves the right to modify this schedule at the City's discretion B. GENERAL By submitting a proposal, the Proposer certifies that the Proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. C. PROPOSAL SUBMITTAL The Proposal and all amendments must be signed and submitted no later than 2:00 p.m., Thursday, March 16, 2017, to the address below. Each proposal must be submitted in a sealed envelope and designated with proposal title. To assure that your proposal receives priority treatment, please mark as follows. RFP—Tigard Street Heritage Trail City of Tigard—Utility Billing Counter Attn: Joe Barrett, Sr. Management Analyst 13125 SW Hall Blvd. Tigard, Oregon 97223 Proposer shall put their name and address on the outside of the envelope. It is the Proposer's responsibility to ensure that proposals are received prior to the stated closing time. The City shall not be RFP—Tigard Street Heritage Trail Page 4 Close—2:00 p.m.,Thursday,March 16, 2017 responsible for the proper identification and handling of any proposals submitted incorrectly. Late proposals, late modification or late withdrawals shall not be considered accepted after the stated bid opening date and time and shall be returned unopened. Facsimile and electronic (email) proposals will not be accepted. D. PROTEST OF SCOPE OF WORK OR TERMS A Proposer who believes any details in the scope of work or terms detailed in the proposal packet and sample contract are unnecessarily restrictive or limit competition may submit a protest in writing, to the Purchasing Office. A protest may be submitted via facsimile. Any such protest shall include the reasons for the protest and shall detail any proposed changes to the scope of work or terms. The Purchasing Office shall respond to any protest and,if necessary, shall issue any appropriate revisions, substitutions, or clarification via addenda to all interested Proposers. To be considered, protests must be received at least five (5) days before the proposal closing date. The City shall not consider any protest against award due to the content of proposal scope of work or contract terms submitted after the established protest deadline. All protests should be directed to the attention of Joe Barrett, Sr. Management Analyst, and be marked as follows: RFP Specification/Term Protest City of Tigard—Contracts and Purchasing Office Attn: Joe Barrett, Sr. Management Analyst 13125 SW Hall Blvd. Tigard, Oregon 97223 If a protest is received in accordance with section above, the proposal opening date may be extended if necessary to allow consideration of the protest and issuance of any necessary addenda to the proposal documents. E. PROPOSAL SUBMISSION AND SIGNING All requested forms and attachments (Signature Page, Acknowledgment Addendum, Statement of Proposal, etc.) must be submitted with the Proposal and in the required format. The submission and signing of a proposal shall indicate the intention of the firm to adhere to the provisions described in this RFP. F. COST OF PREPARING A PROPOSAL The RFP does not commit the City to paying any costs incurred by Proposer in the submission or presentation of a proposal, or in making the necessary studies for the preparation thereof. G. INTERPRETATIONS AND ADDENDA All questions regarding this project proposal shall be directed to Joe Barrett, Sr.Management Analyst. If necessary, interpretations or clarifications in response to such questions will be made by issuance of an "Addendum" to all prospective Proposers within a reasonable time prior to proposal closing, but in no case less than 72 hours before the proposal closing. If an addendum is necessary after that time,the City, at its discretion, can extend the closing date. Any Addendum issued, as a result of any change in the RFP, must be acknowledged by submitting the "Acknowledgment of Addendum"with proposal. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. RFP—Tigard Street Heritage Trail Page 5 Close—2:00 p.m.,Thursday,March 16, 2017 H. BUSINESS LICENSE/FEDERAL TAX ID REQUIRED The City of Tigard Business License is required. Chapter 5.4 of the Tigard Municipal Code states any business doing business in the City of Tigard shall pay a City of Tigard Business License. Successful Contract will be required to present a copy of their City of Tigard Business License at the time of contract execution. Successful Contractor shall also complete a W-9 form for the City at the time of contract execution. I. CITY'S PROJECT MANAGERS The City's Project Manager for this work will be Jeff Peck, Public Works Engineering Division,who can be reached by phone at (503) 718-2466 or by email at jefftigard-or.gov and Lloyd Purdy, Economic Development Manager, who can be reached by phone at (503) 718-2442 or by email at llo dpgtiard-oror.gov. J. PROPOSAL VALIDITY PERIOD Each proposal shall be irrevocable for a period of sixty (60) days from the Proposal Opening Date. K. FORM OF CONTRACT A copy of the City's standard general services agreement,which the City expects the successful firm or individual to execute, is included as "Attachment C". The contract will incorporate the terms and conditions from this RFP document and the successful proposer's response documents. Firms taking exception to any of the contract terms shall submit a protest or request for change in accordance with Section 2.1) "Protest of Scope of Work or Terms" or their exceptions will be deemed immaterial and waived. L. TERM OF CONTRACT The term of the contract shall be a period of one (1) year. M. TERMINATION The contract may be terminated by mutual consent of both parties or by the City at its discretion with a 30 days' written notice. If the agreement is so terminated, Contractor shall be paid in accordance with the terms of the agreement. N. INTERGOVERNMENTAL COOPERATIVE PURCHASING The bidder submitting this proposal agrees to extend identical prices and services under the same terms and conditions to all public agencies in the region. Quantities stated in this solicitation reflect the City of Tigard usage only. Each participating agency shall execute its own contract with the lowest responsible/responsive bidder for its requirements. Any bidder(s), by written notification included with their bid, may decline to extend the prices and terms of this solicitation to any and/or all other public agencies. O. NON-COLLUSION Proposer certifies that this proposal had been arrived at independently and has been submitted without collusion designed to limit independent bidding or competition. P. PUBLIC RECORD All bid material submitted by bidder shall become the property of the City and is public record unless otherwise specified. A bid that contains any information that is considered trade secret under ORS 192.501(2) should be segregated and clearly identified as such. This information will be kept confidential and shall not be disclosed except in accordance with the Oregon Public Records Law, RFP—Tigard Street Heritage Trail Page 6 Close—2:00 p.m.,Thursday,March 16, 2017 ORS 192.. The above restrictions may not include cost or price information, which must be open to the public. SECTION 3 BACKGROUND The City of Tigard was incorporated in 1961 and today is a clean,livable, and affordable community. Tigard is located in southeast Washington County, 15 minutes from downtown Portland. As a community, Tigard strives to blend the amenities of a modern city with the friendliness and community spirit of a small town. In 2014, the City of Tigard established a 20-year strategic vision focusing on becoming the most walkable community in the Pacific Northwest where people of all ages and abilities can enjoy interconnected lives. The Tigard Street Heritage Trail uses a 3/4 mile inactive rail corridor parallel to Tigard Street,leased by the City in December 2014. It provides a safe off-street biking, walking, and skating commuter route. In summer 2015,the City laid down a temporary porous asphalt treatment from Tiedeman Avenue to Tigard's downtown commercial core and the Tigard Transit Center. This temporary pathway has proven the demand to justify a complete multi-use path that includes a finished surface treatment, lighting, landscaping, stormwater management, amenities, cultural elements, fencing and a trailhead at Main Street. The City of Tigard is seeking a design team that can resolve the technical challenges of multi-use path design and deliver a product that addresses and recognizes the history, culture and character of Tigard,including the adjacent rail line, through creative design solutions. Design solutions including the elements above in bold should build a connection to the history, heritage,identity and culture of this space and this community. The consulting team's expertise shall include: • Multi-use path and park/public space design and landscape architecture, • Storytelling through a user experience, • Knowledge and experience blending natural resource enhancement with mixed recreational use, • Ability to design site-sensitive, eco-friendly,low cost, durable,accessible and attractive multi-use pathway facilities, • Knowledge of applicable environmental regulations and permit requirements, • Knowledge of Clean Water Services requirements to design a LIDA permeable pathway surface. • Expertise in soils evaluation, pavement material testing,infiltration testing • Experience with interpretive elements that reference a theme, • Experience with design and installation of multi-use path lighting, and • Previous experience working as a team on similar projects. • Multi-use path design recommendations that fit within budget constraints of a project. Total cost for project including design and construction should not exceed$1,100,000. Primary Technical Issues The following information is provided as reference only and should be independently verified. A. Use the existing pavement as much as possible. Any existing pavement sections that will be incorporated into the final design need to be evaluated to ensure it adequate structural integrity as part of the multi-use path. B. Research underground utilities located in the project footprint. Work with utility companies to determine depths prior to completing design. Multi-use path features proposed in final design that need to be located based on burial depth could include multi-use path lighting, conduit installation, footings for artwork and multi-use path features, and signage. RFP—Tigard Street Heritage Trail Page 7 Close—2:00 p.m.,Thursday,March 16, 2017 C. Determination of amenities and features at the trailhead adjacent to SW Main Street. Ensure adequate utility services to meet the needs of future community events like festivals and farmer's market stalls. D. Provide lighting along the length of the multi-use path and trailhead. Consideration for lighting is to include pole mounting and ground mounting. E. Provide improved Low Impact Development Approach (LIDA) surface treatment along the multi-use pathway from Main Street to the termination on SW Tiedeman Avenue. Surface treatment may vary at different points along the multi-use path. F. Provide interpretive elements including expression of cultural,heritage and community identity. Elements may be fixtures along the multi-use path and may include space planning for future heritage and cultural exhibits along the multi-use path and at the trailhead adjacent to SW Main Street. G. Design of landscaping and multi-use path amenities that encourage public use. Landscape features and amenities to be approved by ODOT Rail. H. Public/trailhead space including electrical service, water service, potential water features, seating, above ground landscaping, surface treatment, cultural references as appropriate to full multi-use path design. Features at the trailhead shall be designed to be removed if needed in the future. I. Connective nodes at linkages between multi-use path and other bicycle/pedestrian routes at Grant Avenue, Katherine Street, and the Tigard Street split off from Tiedeman. J. Design a terminus at the north end of the multi-use path. K. Multi-use path to conform with Oregon Department of Transportation Bicycle and Pedestrian Design Guide. L. Drawings to conform to current ODOT Computer Aided Drafting (CAD) standards. M. Specifications to conform to ODOT Standard Specifications for Construction 2015. N. Total cost for project including design and construction should not exceed $1,100,000. Design team is expected to provide design solutions that are feasible given the project budget. O. Basic Multi-Use Path Parameters: 1. Multi-use pathway design to comply with American Disabilities Act (ADA) and Oregon Bicycle and Pedestrian Guide. 2. Minimum hard surface width: 12 feet. Reduced width to be determined when physically or environmentally constrained. 3. Approximate multi-use path Length: 4,050 feet. 4. Multi-use path section: To be determined by geotechnical evaluation, materials testing, and engineering design including current CWS design standards for low impact development. 5. Multi-use path connections to existing multi modal infrastructure: Minimum width - 6 feet. See "Attachment F" for locations. 6. Connective nodes at SW Grant Avenue and SW Katherine Street: Minimum width - 10 feet. Improvements extend to Tigard Street existing roadway. See "Attachment F" for locations. 7. Main Street Trailhead area: 14,200 square feet. 8. Multi-use pathway lighting design to follow AASHTO Guide for the Development of Bicycle Facilities. SECTION 4 SCOPE AND SCHEDULE OF WORK The following overview describes tasks the City has identified as necessary for this project. This is not intended to be a complete list of services that the Consultant may deem necessary to complete this project but is offered as a guideline in developing a scope for the project. Task 1—Project Management 1.1 Coordination A. Consultant shall be the point of contact for the design team, coordinate with sub-consultants and manage sub-consultant contracts. RFP—Tigard Street Heritage Trail Page 8 Close—2:00 p.m.,Thursday,March 16, 2017 B. Consultant shall manage the allocation of resources necessary to complete each phase of design. C. Consultant shall be responsible for distribution and implementation of city design review comments and provide written responses to city indicating how comments were addressed. D. Consultant shall be responsible for coordinating and implementing design changes requested by local agencies (CWS, ODOT, ODOT Rail, etc) for 30%, 60%, 90%, and final reviews. E. Consultant shall coordinate with Utility companies impacted by the work area. 1.2 Scheduling&Invoicing A. Consultant shall prepare a project design schedule detailing the design and construction phases of the project. Timeline must be approved by City's project manager. B. Update the project schedule at each phase of design. C. Consultant share monitor project scope, schedule and budget on a monthly basis. D. Invoices to be submitted on a monthly basis to City's project manager. E. Invoices shall provide a detailed description of services provided,percentages of line items billed and percentages of line items completed. 1.3 Project Meetings A. Consultant shall prepare for and conduct a project kick-off meeting at the City to discuss the project scope, schedule, and design team deliverables with city staff. Kick-off meeting to last 3 hours. City anticipates consultant to bring up to four (4) design team members to this meeting. B. Attend one pre-application meeting at the City of Tigard. Meeting anticipated to last 2 hours. City anticipates consultant to bring up to three (3) design team members to this meeting. C. Schedule and lead up to five (5) design progress meetings at the City and prepare meeting agendas and minutes. Meetings to include 30%, 60%, 90%, Final design reviews. City anticipates consultant to bring up to three (3) design team members to each meeting. Meetings to last up to 2 hours. D. Participate in weekly conference call with city project team. Weekly conference calls are anticipated to last 15 minutes. E. Participate in three public open-house meetings led by City of Tigard. The first and second meetings will occur onsite at the trailhead area adjacent to Main Street and Symposium coffee. The final meeting will occur at a time and place to be determined. Task 2—Project Research and Data Collection 2.1 Project Research A. Obtain and review existing topographic base mapping, utility and as-built information from the City. B. Review Tigard Street Heritage Trail Concept Design prepared by Resolve Architecture+Planning. This document expresses historical and cultural themes for the project. C. Review Tigard Street Trail Concept Design prepared by Walker Macy. This document illustrates the preferred heritage trail multi-use path alignment. D. Analyze and assess the existing conditions, opportunities and constraints while conducting a site walk with city staff, ODOT, and project stakeholders. 2.2 Project Survey A. Perform a topographic survey for the work area. Topographic survey to include existing features (i.e. trees,pavement,utilities,ground shots within the project footprint). B. Vertical datum based on State Plane Coordinates. RFP—Tigard Street Heritage Trail Page 9 Close—2:00 p.m.,Thursday,March 16, 2017 2.3 Geotechnical Exploration A. Conduct Geotechnical investigations and material testing on base pavement lift,existing aggregate base rock, and subgrade to determine effectiveness of using the existing multi-use path section as a base lift for the pathway and for stormwater management meeting CWS LIDA requirments. Task 3—Plans, S-pecifications, and Estimates 3.1 Preliminary Design(30%) A. Prepare a preliminary base map including a multi-use path alignment, surface treatments, site furnishings, and conceptual trailhead layout. B. Participate in a City of Tigard scheduled pre-application meeting. C. Participate in an open house meeting (tentatively scheduled for May 22, 2017) onsite at the trailhead area to solicit public input on preliminary design by presenting park design concept alternatives and a preferred alternative,preparing graphics and assisting with documentation. D. The preferred alternative to include cultural, art, and heritage interpretation for the project. The preferred alternative should also include space planning for future community initiated amenities and features. E. Provide preliminary construction cost estimate. Note: The 30% drawings will be submitted for city and ODOT Technical Review. 3.2 60% Design A. 60% Design documents to include: • Title Sheet • Existing Conditions/Demolition Plans • Multi-use path alignment plan and profile sheets • Grading, Erosion Control, and Stormwater management plans • Landscape Plans • Multi-use path lighting design layout • Detailed Main Street Pedestrian Trailhead Site Plan • Detailed terminus for Tiedeman Trailhead at north terminus • Major construction details • Integrate cultural, art, and heritage elements intro multi-use path design. B. Provide first draft of technical specifications for the project. C. Provide updated construction cost estimate including line item pricing. D. Incorporate comments from the 30% City and ODOT plan review and community input. Note: The 60%drawings will be submitted for City of Tigard Land Use—Downtown Design Review, for a Clean Water Services Service Provider Letter, and for ODOT Technical Review. 3.3 90%Design A. 90% Design documents to include: • Title Sheet • Existing Conditions/Demolition Plans • Complete multi-use path alignment plan and profile sheets • Complete Grading and Stormwater management plans • 1200-CN Erosion and Sediment Control Plans and Details RFP—Tigard Street Heritage Trail Page 10 Close—2:00 p.m.,Thursday,March 16, 2017 • Complete Landscape design and details • Complete multi-use path lighting design and details • Detailed Main Street Pedestrian Trailhead Site Plan • Detailed terminus for Tiedeman Trailhead at north terminus • Complete Construction Detail Sheets • Finalize cultural, art, and heritage elements for the project. B. Complete technical specifications for the project including bid item descriptions. C. Provide updated construction cost estimate and a construction bid schedule. D. Incorporate comments from the 60% City and ODOT plan review. E. Coordinate with local utility companies to obtain plans and specifications (i.e.PGE lighting plans). Note: The 90% drawings will be submitted to Clean Water Services for a Stormwater Connection Authorization Letter and a 1200-CN permit and for ODOT Technical Review. 3.4 Final Design A. Incorporate 90% City plan review comments into the final construction plans, specifications, and estimate. B. Commission cultural, art, and heritage elements needed to complete the multi-use path concepts as approved by the City, ODOT, and ODOT Rail. Task 4—Permitting 4.1 City of Tigard A. Provide support documentation for a Downtown Development Review. B. Prepare and provide to city a Public Facility Improvement (PFI) application for work occurring in the public right-of-way. C. Prepare and provide to city staff an electrical permit application for submittal to the Building Department. 4.2 Clean Water Services A. Prepare and submit Standard Site Assessment documents for a Service Provider Letter. B. Prepare and submit a 1200-CN application for stormwater and sediment control. C. Prepare and submit for Stormwater Connection Permit Authorization. 4.3 ODOT A. Prepare and obtain a miscellaneous permit to occupy state right of way. Task 5—Construction Administration 5.1 Bidding A. Assist city staff during bid solicitation. Respond to bidder inquiries. B. Prepare Addenda during the bidding process as necessary. C. Review bid pricing with city project manager during protest period and conduct phone interview with apparent low bidder to verify bid pricing. 5.2 Reviews and Meetings A. Prepare pre-construction meeting agenda and sign in sheet. Attend and lead preconstruction meeting. B. Provide submittal review. Comments and approvals to be provide to City project manager within 3 business days. RFP—Tigard Street Heritage Trail Page 11 Close—2:00 p.m.,Thursday,March 16, 2017 C. Respond to RFI during construction. Provide clarification responses to City project manager within 3 business days. D. Provide periodic site inspections as requested by City project manager. E. Review and approve contractor invoicing. F. Schedule and lead substantial completion walk-thru. Prepare checklist for distribution. G. Schedule and lead final walk-thru leading up to the maintenance period. H. Provide an Operations and Maintenance Manual for requested improvements and obtain all warranties requested by the improvements. I. Attend a project closeout meeting with contractor and city staff. Proposed Design Schedule Task Deliverable Date Contract award through the Local Contracting Review Board (LRCB) April 25, 2017 Contract Signatures and Notice to Proceed Issuance May 4, 2017 Participate in Public Meeting on-site May 22, 2017 30%Design Submittal June 5, 2017 Participate in Public Meeting on-site July 24, 2017 60% Design Submittal August 21, 2017 Participate in Public Meeting on-site October 9, 2017 90%Design Submittal November 6, 2017 Final Design Submittal January 8, 2017 Invitation to Bid Jan. 17. —Feb. 8, 2017 Proposed Construction Schedule Task Deliverable Date Construction Contract Award Process—Contract Signatures Mar. 8—Mar. 15, 2018 Pre-Construction Meeting&Notice to Proceed March 19, 2018 Substantial Completion (90%) July 2, 2018 Final Completion July 16, 2018 Project Closeout Meeting July 25, 2018 SECTION 5 PROPOSAL CONTENT AND FORMAT A. FORMAT To provide a degree of consistency in review of the written proposals, firms are requested to prepare their proposals in the standard format specified below. 1. Title Page Proposer should identify the RFP Title, name and title of contact person, address, telephone number, fax number, email address and date of submission. 2. Transmittal Letter The transmittal letter should be not more than one (1) page and should include as a minimum the following: a. A brief statement of the Proposer's understanding of the project and services to be performed; b. A positive commitment to perform the services within the time period specified, starting and completing the project within the deadlines stated in this RFP; and the names of persons authorized to represent the Proposer, their title, address and telephone number (if different from the individual who signs the transmittal letter.) RFP—Tigard Street Heritage Trail Page 12 Close—2:00 p.m.,Thursday,March 16, 2017 3. Table of Contents The table of contents should include a clear and complete identification by section and page number of the materials submitted. 4. Firm and Team Qualifications (30%weight) a. Background of the firm. This should include a brief history of the firm and types of services the firm is qualified to perform. b. Qualifications of the firm in performing this type of work. This should include examples of relevant experience and references for similar projects. c. Proposers must identify the anticipated members of their firm that will be assigned to meet the City's needs. Proposers should identify individuals and subconsultants who will provide the services, their experience, and their individual qualifications. Pertinent resumes of assigned personnel should be included. 5. Project Understanding and Approach (30%weight) Proposers should provide the City with information regarding their understanding of the City's needs. Proposers to include their firm's approach to design, an explanation of their design process envisioned for this project, and design influences generally. 6. Proven Design Experience (20%weight) Provide three to five examples of work on similar projects including any metrics for success. 7. Cost Structure (20%weight) The proposed fee structure should include the complete breakout for the Proposer's costs to provide all of the services under the subsequent contract. Total cost for project including design and construction should not exceed $1,100,000. Design team should provide proof that their recommendations for implementations are financially feasible. B. ADDITIONAL SERVICES Provide a brief description of any other services that your firm could provide the City and an approximation of the hourly charge for each service of this type. Such services would be contracted for on an "as needed" basis, to be provided and billed for separately. C. ADDITIONAL INFORMATION Please provide any other information you feel would help the Selection Committee evaluate your firm for this project. D. REFERENCES Contractor must demonstrate successful past performance of the firm's ability to provide services as set forth in this specification. Contractors must detail three (3) references to document experience. References must be detailed in Attachment B "Statement of Proposal" E. DISPUTES Should any doubt or difference of opinion arise between the City and a Proposer as to the items to be furnished hereunder or the interpretation of the provisions of this RFP, the decision of the City shall be final and binding upon all parties. RFP—Tigard Street Heritage Trail Page 13 Close—2:00 p.m.,Thursday,March 16, 2017 F. CITY PERSONNEL No Officer, agent, consultant or employee of the City shall be permitted any interest in the contract. SECTION 6 PROPOSAL EVALUATION PROCEDURES A. SELECTION AND EVALUATION PROCESS A Selection Committee assembled by the City will review the written proposals. Proposals will be evaluated to determine which proposals and firms best meet the needs of the City. After meeting the mandatory requirements,the proposals will be evaluated on both design,technical capacity and costs. Proposals will be evaluated in accordance with the following: 1. Completed Proposal submitted on time Pass Fail 2. An original Flus a flash drive of the complete Proposal Pass Fail 3. Transmittal letter Pass Fail 4. Firm and team qualifications 30 points 5. Project understanding and approach 30 points 6. Proven design experience 20 points 7. Cost structure 20 points TOTAL EVALUATION POINTS 100 POINTS B. PRESENTATION/INTERVIEW At the option of the City, the top scoring proposers (based on the criteria points) may be asked to make a presentation of their proposal. This will provide an opportunity to clarify or elaborate on the proposal, but will not, in any way provide an opportunity to change any fee amount originally proposed. The City's Project Manager will schedule the time and location of these presentations and notify the selected firms. If the City elects to conduct a presentation/interview process, 25 criteria points will be assigned to the process and will be added to the participating Proposers' total points. C. INVESTIGATION OF REFERENCES The City reserves the right to investigate references and the past performance of any Proposer with respect to its successful performance of similar projects, compliance with specifications and contractual obligations,its completion or delivery of a project on schedule and its lawful payment of employees and workers. D. CLARIFICATION OF PROPOSALS The City reserves the right to obtain clarification of any point in regards to a proposal or to obtain additional information necessary to properly evaluate or particular proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal. E. RESERVATION IN EVALUATION The Selection Committee reserves the right to either: (a) request "Best and Final Offers" from the two finalist firms and award to the lowest priced or (b) to reassess the proposals and award to the vendor determined to best meet the overall needs of the City. F. INTENT OF AWARD Upon review of the proposals submitted,the City may negotiate a scope of work and a general services agreement with one firm, or may select one or more firms for further consideration. RFP—Tigard Street Heritage Trail Page 14 Close—2:00 p.m.,Thursday,March 16, 2017 G. PROTEST OF AWARD In accordance with Tigard Public Contracting Rule 30.135,any adversely affected Proposer has seven (7) calendar days from the date of the written notice of award to file a written protest. H. PROPOSAL REJECTION The City reserves the right to: 1. Reject any or all proposals not in compliance with all public procedures and requirements; 2. Reject any proposal not meeting the specifications set forth herein; 3. Waive any or all irregularities in proposals submitted; 4. In the event two or more proposals shall be for the same amount for the same work, the City shall follow the provisions of LCRB 30.095 and Section 137-095 of the Oregon Attorney General's Model Public Contract Manual; 5. Reject all proposals; 6. Award any or all parts of any proposal; and 7. Request references and other data to determine responsiveness. RFP—Tigard Street Heritage Trail Page 15 Close—2:00 p.m.,Thursday,March 16, 2017 Tigard Street Heritage Trail I Alta Planning+Design SECTION 7 PROPOSAL CERTIFICATIONS ****************************************** Non-discrimination Clause The Contractor agrees not to discriminate against any client, employee or applicant for employment or for services, because of race, color, religion, sex, national origin, handicap or age with regard to, but not limited to,the following:employment upgrading,demotion or transfer;recruitment or recruitment advertising;layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any contractor who is in violation of this clause shall be barred from receiving awards of any purchase order from the City,unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely. Agreed by: Mike Rose,Principal and Vice President Firm Name: Alta Planning + Design Address: 711 SE Grand Avenue Portland, OR 97 ***************************************** Resident Certificate Please Check One: Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last twelve calendar months immediately preceding the submission of this proposal. Or ❑ Non-resident Vendor: Vendor does not qualify under requirement stated above. (Please specify your state of residence: ) Officer's signature: 04-4py Af Type or print officer's name: Mike Rose,Principal and Vice President XVII City of Tigard I Alta Planning+Design SECTION 8 SIGNATURE PAGE The undersigned proposes to perform all work as listed in the Specification section, for the price(s) stated; and that all articles supplied under any resultant contract will conform to the specifications herein, The undersigned agrees to be bound by all applicable laws and regulations, the accompanying specifications and by City policies and regulations. The undersigned, by submitting a proposal, represents that: A) The Proposer has read and understands the specifications. B) Failure to comply with the specifications or any terms of the Request for Proposal may disqualify the Proposer as being non-responsive. The undersigned certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. The undersigned certifies that all addenda to the specifications has been received and duly considered and that all costs associated with all addenda have been included in this proposal: Addenda: No. through No. inclusive. We therefore offer and make this proposal to furnish services at the price(s) indicated herein in fulfillment of the attached requirements and specifications of the City. Name of firm: Alta Planning + Design Address: 711 SE Grand Avenue Portland, OR 97214 Telephone Number: (5003) 20030-9862 Fax Number:(503) 230-9864 By: I' 1 +� _ Date: 3/14/2017 (Signature of Authorized Official. If partnership, signature of one partner.) Typed Name/Title: Mike Rose,Principal and Vice President If corporation, attest: Natalie Lozano, Corporate Secretary a - (Corporate Officer) x❑ Corporation ❑ Partnership ❑ Individual Federal Tax Identification Number (TIN): 68-0465555 XVIII Tigard Street Heritage Trail I Alta Planning+Design ATTACHMENT A CITY OF TIGARD, OREGON ACKNOWLEDGMENT OF ADDENDA Project Title: Tigard Street Heritage Trail Close: Wednesday,March 8, 2017 - 2:00 p.m. I/WE HAVE RECEIVED THE FOLLOWING ADDENDA (If none received, write `None Received'): 1 None Received 3 2. 4. March 14, 2017 Date , I�U •- Signature of Proposer Principal and Vice President Title Alta Planning + Design,Inc. Corporate Name XIX City of Tigard I Alta Planning+Design ATTACHMENT B CITY OF TIGARD, OREGON STATEMENT OF PROPOSAL Name of Consultant: Alta Planning + Design Mailing Address: 711 SE Grand Avenue Portland, OR 97214 Contact Person: Mike Rose Telephone: (503) 9862 Fax: (503) 230-9864 Email: mikerose(a altaplanning.com accepts all the terms and conditions contained in the City of Tigard's Request for Proposal for Landscape Architectural Services for the Tigard Street Heritage Trail project and the attached professional services agreement (Attachment C): ou ypy 3/14/2017 Signature of authorized representative Date Mike Rose (503) 9862 Type or print name of authorized representative Telephone Number Mike Rose (503) 230-9862 Type or print name of person(s) authorized to negotiate contracts Telephone Number REFERENCES Mel Huie, Oregon Metro (503) 797-1731 Reference #1 Telephone Number Metro Regional Trails System and other Metro work (Oregon) Mel Huie Project Title Contact Individual LeGrand Velez, Coachella Valley Association of Governments (760) 346-1127 Reference #2 Telephone Number CV Link Multi-use Pathway, Coachella Valley, CA LeGrand Velez Project Title Contact Individual Paul Hennon, City of Tualatin (503) 691-3060 Reference #3 Telephone Number Tualatin River Greenway, OR Paul Hennon Project Title Contact Individual XX cl?om / ATTACHMENT C CITY OF TIGARD,OREGON PROFESSIONAL SERVICES AGREEMENT LANDSCAPE ARCHITECTURAL SERVICES DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES TIGARD STREET HERITAGE TRAIL THIS AGREEMENT,made and entered into this 26'day of April,2017,by and between the City of Tigard, a municipal corporation,hereinafter referred to as the"City," and Alta Planning + Design, Inc,hereinafter referred to as the "Consultant." RECITALS WHEREAS, the City's Fiscal Year 2016-2017 budget provides for Landscape Architectural services for the Design and Construction Administration—Tigard Street Heritage Trail project;and WHEREAS,the accomplishment of the work and services described in this Agreement is necessary and essential to the program of the City;and WHEREAS,the City desires to engage the Consultant to render professional Landscape Architectural services for the project described in this Agreement, and the Consultant is willing and qualified to perform such services; THEREFORE,in consideration of the promises and covenants contained herein,the parties hereby agree as follows: 1. Consultant's Scope of Services The Consultant shall perform professional Landscape Architectural — Design and Construction Administration services relevant to the Project in accordance with the terms and conditions set forth herein,and as provided in Exhibit A,which is attached hereto and by this reference made a part of this Agreement. 2. Effective Date and Duration This agreement shall become effective upon the date of execution by the City's Local Contract Review Board, and shall expire, unless otherwise terminated or extended, on completion of the work or October 31,2018 whichever comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement. 3. Consultant's Fee A. Basic Fee 1) As compensation for Basic Sen-ices as described in Exhibit A of this Agreement,and for services required in the fulfillment of Paragraph 1,the Consultant shall be paid on an hourly rate based upon the "Schedule of Rates" in Exhibit B of this agreement, which shall constitute full and complete payment for said services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee shall not exceed the amount of One Hundred Seventy Three Thousand Six Hundred Ninety and No/100 dollars ($173,690.00)without prior written authorization. 2) The Parties hereto do expressly agree that the Basic Fee is based upon the Scope of Services to be provided by the Consultant and is not necessarily related to the estimated construction cost of the Project. In the event that the actual construction cost differs from the estimated construction cost,the Consultant's compensation will not be adjusted unless the Scope of Services to be provided by the Consultant changes and is authorized and accepted by the City. B. Payment Schedule for Basic Fee Payments shall be made upon receipt of billings based on the work completed. Billings shall be submitted by the Consultant periodically,but not more frequently than monthly. Payment by the City shall release the City from any further obligation for payment to the Consultant for service or services performed or expenses incurred as of the date of the statement of services. Payment shall be made only for work actually completed as of the date of invoice. Payment shall not be considered acceptance or approval of any work or waiver of any defects therein. C. Payment for Special Services Only when directed in writing by the City, the Consultant shall furnish or acquire for the City the professional and technical services based on the hourly rate schedule as described in Exhibit B of this contract for minor project additions and/or alterations. D. Certified Cost Records The Consultant shall furnish certified cost records for all billings pertaining to other than lump sutra fees to substantiate all charges. For such purposes,the books of account of the Consultant shall be subject to audit by the City. The Consultant shall complete work and cost records for all billings on such forms and in such manner as will be satisfactory to the City. E. Contract Identification The Consultant shall furnish to the City its employer identification number,as designated by the Internal Revenue Service,or social security number,as the City deems applicable. F. Payment—General 1) Consultant shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. 2) Consultant shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. 3) Consultant shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical and hospital care or other needed care and attention incident to sickness or injury to the employees of Consultant or all sums which Consultant agrees to pay for such services and all moneys and sutras which Consultant collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. 4) The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract. 5) Consultant shall make payments promptly,as due,to all persons supplying services or materials for work covered under this contract. Consultant shall not permit any lien or claim to be filed or prosecuted against the City on any account of any service or materials furnished. 6) If Consultant fails,neglects or refuses to make prompt payment of any claim for labor, materials,or services furnished to Consultant, sub-consultant or subcontractor by any person as such claim becomes due,City may pay such claim and charge the amount of the payment against funds due or to become due to the Consultant. The payment of the claim in this manner shall not relieve Consultant or their surety from obligation with respect to any unpaid claims. 4. Ownership of Plans and Documents: Records A. The field notes, design notes, and original drawings of the construction plans, as instruments of service,are and shall remain,the property of the Consultant;however,the City shall be furnished,at no additional cost, one set of previously approved reproducible drawings, on 3 mil minimum thickness mylar as well as diskette in "DWG" or "DXF" format, of the original drawings of the work. The City shall have unlimited authority to use the materials received from the Consultant in any way the City deems necessary. B. The City shall make copies, for the use of and without cost to the Consultant, of all of its maps, records, laboratory tests, or other data pertinent to the work to be performed by the Consultant pursuant to this Agreement, and also make available any other maps, records, or other materials available to the City from any other public agency or body. C. The Consultant shall furnish to the City, copies of all maps, records, field notes, and soil tests which were developed in the course of work for the City and for which compensation has been received by the Consultant at no additional expense to the City except as provided elsewhere in this Agreement. 5. Assignment/Delegation Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the written consent of the other and no assignment shall be of any force or effect whatsoever unless and until the other party has so consented. If City agrees to assignment of tasks to a subcontract, Consultant shall be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them,and neither the approval by City of any subcontractor nor anything contained herein shall be deemed to create any contractual relation between the subcontractor and City. 6. Consultant is Independent Contractor A. The City's project director, or designee, shall be responsible for determining whether Consultant's work product is satisfactory and consistent with this agreement, but Consultant is not subject to the direction and control of the City. Consultant shall be an independent contractor for all purposes and shall be entitled to no compensation other than the compensation provided for under Section 3 of this Agreement. B. Consultant is an independent contractor and not an employee of City. Consultant acknowledges Consultant's status as an independent contractor and acknowledges that Consultant is not an employee of the City for purposes of workers compensation law, public employee benefits law, or any other law. All persons retained by Consultant to provide services under this contract are employees of Consultant and not of City. Consultant acknowledges that it is not entitled to benefits of any kind to which a City employee is entitled and that it shall be solely responsible for workers compensation coverage for its employees and all other payments and taxes required by law. Furthermore, in the event that Consultant is found by a court of law or an administrative agency to be an employee of the City for any purpose,City shall be entitled to offset compensation due, or to demand repayment of any amounts paid to Consultant under the terms of the agreement, to the full extent of any benefits or other remuneration Consultant receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Consultant or to a third party) as a result of said finding. C. The undersigned Consultant hereby represents that no employee of the City or any partnership or corporation in which a City employee has an interest, has or will receive any remuneration of any description from the Consultant, either direcd; or indirectly,in connection with the letting or performance of this Agreement, except as specifically declared in writing. D. If this payment is to be charged against Federal funds, Consultant certifies that he/she is not currently employed by the Federal Government and the amount charged does not exceed his/her normal charge for the type of service provided. E. Consultant and its employees, if any, are not active members of the Oregon Public Employees Retirement System and are not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. F. Consultant shall obtain,prior to the execution of any performance under this Agreement, a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. G. Consultant is not an officer,employee,or agent of the City as those terms are used in ORS 30.265. 7. Indemnity A. The City has relied upon the professional ability and training of the Consultant as a material inducement to enter into this Agreement. Consultant represents to the City that the work under this contract will be performed in accordance with the professional standards of skill and care ordinarily exercised by members of the Consultant's profession under similar conditions and circumstances as well as the requirements of applicable federal, state and local laws,it being understood that acceptance of an Consultant's work by the City shall not operate as a waiver or release. Acceptance of documents by City does not relieve Consultant of any responsibility for design deficiencies,errors or omissions. B. Claims for other than Professional Liability. Consultant agrees and shall indemnify, defend, save and hold harmless the City of Tigard, its officers, employees, agents, and representatives from all claims, suits, or actions and all expenses incidental to the investigation and defense thereof, of whatsoever nature, including intentional acts resulting from or arising out of the activities of Consultant or its subcontractors, sub- consultants,agents or employees in performance of this contract at both trial and appeal level,whether or not a trial or appeal ever takes place including any hearing before federal or state administrative agencies.. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever,such illegality or invalidity shall not affect the validity of the remainder of this indemnification. C. Claims for Professional Liability. Consultant agrees and shall indemnify,defend, save and hold harmless the City of Tigard,its officers,employees,agents,and representatives from all claims, suits, or actions and all expenses incidental to the investigation and defense thereof, arising out of the professional negligent acts, errors or omissions of Consultant or its subcontractors,sub-consultants,agents or employees in performance of professional services under this agreement. Any work by Consultant that results in a design of a facility that is not readily accessible to and usable by individuals with disabilities shall be considered a professionally negligent act, error or omission. D. As used in subsections B and C of this section,a claim for professional responsibility is a claim made against the City in which the City's alleged liability results directly or indirectly, in whole or in part, from the quality of the professional services provided by Consultant, regardless of the type of claim made against the City in performance of this contract. A claim for other than professional responsibility is a claim made against the City in which the City's alleged liability results from an act or omission by Consultant unrelated to the quality of professional services provided by Consultant in performance of this contract. 8. Insurance Consultant and its subcontractors shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of Consultant's activities or work hereunder, including the operations of its subcontractors of any tier. Such insurance shall include provisions that such insurance is primary insurance with respect to the interests of City and that any other insurance maintained by City is excess and not contributory insurance with the insurance required hereunder. The policy or policies of insurance maintained by the Consultant and its subcontractors shall provide at least the following limits and coverages: A. Commercial General Liability Insurance Consultant shall obtain, at Consultant's expense,and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an"occurrence"form.This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate $3,000,000 Products-Completed Operations Aggregate $2,000,000 Personal&Advertising Injury $1,000,000 Each Occurrence $2,000,000 Fire Damage (Any one fire) $50,000 B. Professional Liability Consultant shall obtain, at Consultant's expense, and keep in effect during the term of this contract, Professional Liability Insurance covering any damages caused by any actual or alleged negligent act, error or omission in the rendering of or failure to render Professional Services.Combined single limit per claim shall not be less than$2,000,000,or the equivalent. Annual aggregate limit shall not be less than$3,000,000 and filed on a"claims-made" form. C. Commercial Automobile Insurance Consultant shall also obtain, at Consultant's expense,and keep in effect during the term of the contract (Symbol l or Symbols 8 and 9 as applicable) Commercial Automobile Liability coverage on an"occurrence" form including coverage for all owned,hired,and non-owned vehicles. The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor operates a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. D. Workers' Compensation Insurance The Consultant, its subcontractors, if any, and all employers providing work, labor or materials under this Contract are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017,which requires them to provide workers'compensation coverage that satisfies Oregon law for all their subject workers. Out- of-state employers must provide Oregon workers'compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Consultants who perform work without the assistance or labor of any employee need not obtain such coverage. this shall include Employer's Liability Insurance with coverage limits of not less than$1,000,000 each accident. E. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City and Oregon Department of Transportation (ODOT) its officers, employees, agents and representatives as additional insureds with respect to this contract. Coverage will be endorsed to provide a"per project"aggregate. F. Extended Reporting Coverage If any of the aforementioned liability insurance is arranged on a "claims-made" basis, Extended Reporting coverage will be required at the completion of this contract to a duration of 24 months or the maximum time period the Consultant's insurer will provide such if less than 24 months. Consultant will be responsible for furnishing certification of Extended Reporting coverage as described or continuous "claims-made" liability coverage for 24 months following contract completion. Continuous "claims-made" coverage will be acceptable in lieu of Extended Reporting coverage, provided its retroactive date is on or before the effective date of this contract. Coverage will be endorsed to provide a "per project"aggregate. G. Insurance Carrier Rating Coverage provided by the Consultant must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M.Best rating of"A-VII" or better,or equivalent. The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. H. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self-insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. I. Certificates of Insurance As evidence of the insurance coverage required by the contract,the Consultant shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the address below prior to coverage expiration. J. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor. Contractor is not an officer, employee or agent of the City as those terms are used in ORS 30.265. K. Pritnary Coverage Clarification The parties agree that Consultant's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. L. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability and commercial automobile policies required by this contract. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd Tigard,Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit Consultant's liability hereunder. Notwithstanding said insurance, Consultant shall be obligated for the total amount of any damage,injury,or loss caused by negligence or neglect connected with this contract. 9. Termination Without Cause At any time and without cause, City shall have the right in its sole discretion,to terminate this Agreement by giving notice to Consultant. If City terminates the contract pursuant to this paragraph,it shall pay Consultant for services rendered to the date of termination. 10. Termination With Cause A. City may terminate this Agreement effective upon delivery of written notice to Consultant, or at such later date as may be established by City,under any of the following conditions: 1) If City funding from federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds. 2) If Federal or State regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement. 3) If any license or certificate required by law or regulation to be held by Consultant,its subcontractors, agents, and employees to provide the services required by this Agreement is for any reason denied,revoked, or not renewed. 4) If Consultant becomes insolvent,if voluntary or involuntary petition in bankruptcy is filed by or against Consultant,if a receiver or trustee is appointed for Consultant,or if there is an assignment for the benefit of creditors of Consultant. Any such termination of this agreement under paragraph(A) shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. B. City, by written notice of default (including breach of contract) to Consultant, may terminate the whole or any part of this Agreement: 1) If Consultant fails to provide services called for by this agreement within the time specified herein or any extension thereof,or 2) If Consultant fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms,and after receipt of written notice from City,fails to correct such failures within ten days or such other period as City may authorize. 3) If Consultant fails to eliminate a conflict as described in Section 14 of this agreement. The rights and remedies of City provided in the above clause related to defaults (including breach of contract) by Consultant shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. If City terminates this Agreement under paragraph (B), Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred, an amount which bears the same ratio to the total fees specified in this Agreement as the services satisfactorily rendered by Consultant bear to the total services otherwise required to be performed for such total fee; provided, that there shall be deducted from such amount the amount of damages, if any, sustained by City due to breach of contract by Consultant. Damages for breach of contract shall be those allowed by Oregon law, reasonable and necessary attorney fees, and other costs of litigation at trial and upon appeal. 11. Non-Waiver The failure of City to insist upon or enforce strict performance by Consultant of any of the terms of this Agreement or to exercise any rights hereunder,should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion. 12. Method and Place of Giving Notice, Submitting Bills and Maldng Payments All notices,bills and payments shall be made in writing and may be given by personal delivery, mail,or by fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: CITY OF TIGARD ALTA PLANNING+DESIGN,INC Attn:Jeff Peck Attn: Mike Rose Address: 13125 SW Hall Blvd. Address: 711 SE Grand Ave Tigard,Oregon 97223 Portland OR 97214 Phone: (503) 718-2466 Phone: (503) 230-9862 Email: ief f)@tigard-or.gov Email: mikerose r=121anning.com and when so addressed, shall be deemed given upon deposit in the United States mail,postage prepaid, or when so faxed, shall be deemed given upon successful fax. In all other instances, notices,bills and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices,bills and payments are to be given by giving written notice pursuant to this paragraph. 13. Merger This writing is intended both as a final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. No modification of this Agreement shall be effective unless and until it is made in writing and signed by both parties. 14. Professional Services The City requires that services provided pursuant to this agreement shall be provided to the City by an Consultant,which does not represent clients on matters contrary to City interests. Further, Consultant shall not engage services of an Consultant and/or other professional who individually, or through members of his/her same firm, represents clients on matters contrary to City interests. Should the Consultant represent clients on matters contrary to City interests or engage the services of an Consultant and/or other professional who individually, or through members of his/her same firm, represents clients on matters contrary to City interests, Consultant shall consult with the appropriate City representative regarding the conflict. After such consultation,the Consultant shall have seven (7) days to eliminate the conflict to the satisfaction of the City. If such conflict is not eliminated within the specified time period, the agreement may be terminated pursuant to Section 10 (B-3) of this agreement. 15. Force Majeure Neither City nor Consultant shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled,including but not restricted to, an act of God or of a public enemy,civil unrest,volcano,earthquake,fire,flood,epidemic,quarantine restriction,area- wide strike,freight embargo,unusually severe weather or delay of subcontractor or supplies due to such cause;provided that the parties so disenabled shall within ten days from the beginning of such delay, notify the other parry in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall,upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 16. Non-Discrimination Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Consultant also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. All facilities designed by Consultant under this contract shall be designed to be readily accessible to and usable by individuals with disabilities as required by the Americans with Disabilities Act. 17. Errors Consultant shall perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost. 18. Extra (Changes)Work Only the City's Project Manager may authorize extra (and/or change) work. Failure of Consultant to secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract price or contract time due to such unauthorized extra work and Consultant thereafter shall be entitled to no compensation whatsoever for the performance of such work. 19. Governing Law The provisions of this Agreement shall be construed in accordance with the provisions of the laws of the State of Oregon. Any action or suits involving any question arising under this Agreement must be brought in the appropriate court of the State of Oregon. 20. Compliance With Applicable Law Consultant shall comply with all federal, state,and local laws and ordinances applicable to the work under this Agreement,including those set forth in ORS 279A,279B,and 279C. 21. Conflict Between Terms It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract, this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. 22. Access to Records City shall have access to such books, documents, papers and records of Consultant as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 23. Audit Consultant shall maintain records to assure conformance with the terms and conditions of this Agreement,and to assure adequate performance and accurate expenditures within the contract period. Consultant agrees to permit City,the State of Oregon, the federal government, or their duly authorized representatives to audit allrecords pertaining to this Agreement to assure the accurate expenditure of funds. 24. Severability In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction,the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 25. Complete Agreement This Agreement,including the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver,consent,modification,or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent,modification, or change if made,shall be effective only in specific instances and for the specific purpose given. There are no understandings,agreements,or representations,oral or written,not specified herein regarding this Agreement. Consultant, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement, understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Consultant has executed this Agreement on the date hereinabove first written. Awarded by Tigard's Local Contract Review Board at their April 25,2017 meeting. CITY OF TIGARD ALTA P-LA,NNING+DESIGN,INC Via- PQQVgNi( AS DUI. By: Marty Wine,City Manager By:Authorized Contractor Representative gal � Date Date EXHIBIT A SCOPE OF SERVICES BACKGROUND The City of Tigard was incorporated in 1961 and today is a clean,livable,and affordable community. Tigard is located in southeast Washington County, 15 minutes from downtown Portland. As a community, Tigard strives to blend the amenities of a modern city with the friendliness and community spirit of a small town. In 2014, the City of Tigard established a 20-year strategic vision focusing on becoming the most walkable community in the Pacific Northwest where people of all ages and abilities can enjoy interconnected lives. The Tigard Street Heritage Trail uses a%mile inactive rail corridor parallel to Tigard Street,leased by the City in December 2014. It provides a safe off-street biking,walking,and skating commuter route. In summer 2015,the City laid down a temporary porous asphalt treatment from Tiedeman Avenue to Tigard's downtown commercial core and the Tigard Transit Center. This temporary pathway has proven the demand to justify a complete multi-use path that includes a finished surface treatment, lighting,landscaping,stormwater management,amenities,cultural elements, fencing and a trailhead at Main Street. Consultant shall help resolve the technical challenges of multi-use path design and deliver a product that addresses and recognizes the history, culture and character of Tigard,including the adjacent rail line,through creative design solutions. Design solutions including the elements above in bold should build a connection to the history,heritage,identity and culture of this space and this community. The consulting team's expertise shall include: • Multi-use path and park/public space design and landscape architecture, • Storytelling through a user experience, • Knowledge and experience blending natural resource enhancement with mixed recreational use, • Ability to design site-sensitive, eco-friendly,low cost, durable, accessible and attractive multi-use pathway facilities, • Knowledge of applicable environmental regulations and permit requirements, • Knowledge of Clean Water Services requirements to design a LIDA permeable pathway surface. • Expertise in soils evaluation,pavement material testing,infiltration testing • Experience with interpretive elements that reference a theme, • Experience with design and installation of multi-use path lighting,and • Previous experience working as a team on similar projects. • Multi-use path design recommendations that fit within budget constraints of a project. Total cost for project including design and construction should not exceed$1,100,000. Primary Technical Issues The following information is provided as reference only and should be independently verified. A. Use the existing pavement as much as possible. Any existing pavement sections that will be incorporated into the final design need to be evaluated to ensure it adequate structural integrity as part of the multi-use path. B. Research underground utilities located in the project footprint. VZ'ork with utility companies to determine depths prior to completing design. Multi-use path features proposed in final design that need to be located based on burial depth could include multi-use path lighting, conduit installation, footings for artwork and multi-use path features, and signage. C. Determination of amenities and features at the trailhead adjacent to SW Main Street. Ensure adequate utility services to meet the needs of future community events like festivals and farmer's market stalls. D. Provide lighting along the length of the multi-use path and trailhead.Consideration for lighting is to include pole mounting and ground mounting. E. Provide improved Low Impact Development Approach (LIDA) surface treatment along the multi-use pathway from Main Street to the termination on SW Tiedeman Avenue. Surface treatment may vary at different points along the multi-use path. F. Provide interpretive elements including expression of cultural, heritage and community identity. Elements may be fixtures along the multi-use path and may include space planning for future heritage and cultural exhibits along the multi-use path and at the trailhead adjacent to SW Main Street. G. Design of landscaping and multi-use path amenities that encourage public use. Landscape features and amenities to be approved by ODOT Rail. H. Public/trailhead space including electrical service,water service, potential water features, seating, above ground landscaping, surface treatment, cultural references as appropriate to full multi-use path design. Features at the trailhead shall be designed to be removed if needed in the future. I. Connective nodes at linkages between multi-use path and other bicycle/pedestrian routes at Grant Avenue,Katherine Street,and the Tigard Street split off from Tiedeman. J. Design a terminus at the north end of the multi-use path. K. Multi-use path to conform with Oregon Department of Transportation Bicycle and Pedestrian Design Guide. L. Drawings to conform to current ODOT Computer Aided Drafting (CAD) standards. M. Specifications to conform to ODOT Standard Specifications for Construction 2015. N. Total cost for project including design and construction should not exceed $1,100,000. Design team is expected to provide design solutions that are feasible given the project budget. O. Basic Multi-Use Path Parameters: 1. Multi-use pathway design to comply with American Disabilities Act (ADA) and Oregon Bicycle and Pedestrian Guide. 2. Minimum hard surface width: 12 feet. Reduced width to be determined when physically or environmentally constrained. 3. Approximate multi-use path Length: 4,050 feet. 4. Multi-use path section: To be determined by geotechnical evaluation, materials testing, and engineering design including current CWS design standards for low impact development. 5. Multi-use path connections to existing multi modal infrastructure: Minimum width - 6 feet. See "Attachment F" for locations. 6. Connective nodes at SW Grant Avenue and SW Katherine Street: Minimum width - 10 feet. Improvements extend to Tigard Street existing roadway. See"Attachment F" for locations. 7. Main Street Trailhead area: 14,200 square feet. 8. Multi-use pathway lighting design to follow AASHTO Guide for the Development of Bicycle Facilities. SCOPE AND SCHEDULE OF WORK Task 1—Project Management A. Consultant shall be the point of contact for the design team, coordinate with sub- consultants and manage sub-consultant contracts. B. Consultant shall manage the allocation of resources necessary to complete each phase of design. C. Consultant shall be responsible for distribution and implementation of city design review comments and provide written responses to city indicating how comments were addressed. D. Consultant shall be responsible for coordinating and implementing design changes requested by local agencies (CWS,ODOT,ODOT Rail,etc) for 30%,60%,90%,and final reviews. E. Consultant shall coordinate vxith Utility companies impacted by the work area. 1.2 Scheduling&Invoicing A. Consultant shall prepare a project design schedule detailing the design and construction phases of the project.Timeline must be approved by City's project manager. B. Update the project schedule at each phase of design. C. Consultant share monitor project scope,schedule and budget on a monthly basis. D. Invoices to be submitted on a monthly basis to City's project manager. E. Invoices shall provide a detailed description of services provided,percentages of line items billed and percentages of line items completed. 1.3 Project MeedWss A. Consultant shall prepare for and conduct a project kick-off meeting at the City to discuss the project scope,schedule,and design team deliverables with city staff. Kick-off meeting to last 3 hours. City anticipates consultant to bring up to four(4) design team members to this meeting. B. Attend one pre-application meeting at the City of Tigard. Meeting anticipated to last 2 hours. City anticipates consultant to bring up to three (3) design team members to this meeting. C. Schedule and lead up to five (5) design progress meetings at the City and prepare meeting agendas and minutes. Meetings to include 30%, 60%, 90%, Final design reviews. City anticipates consultant to bring up to three (3) design team members to each meeting. Meetings to last up to 2 hours. D. Participate in weekly conference call with city project team. Weekly conference calls are anticipated to last 15 minutes. E. Participate in three public open-house meetings led by City of Tigard. The first and second meetings will occur onsite at the trailhead area adjacent to Main Street and Symposium coffee. The final meeting will occur at a time and place to be determined. Task 2—Project Research and Data Collection 2.1 Project Research A. Obtain and review existing topographic base mapping, utility and as-built information from the City. B. Review Tigard Street Heritage Trail Concept Design prepared by Resolve Architecture + Planning. This document expresses historical and cultural themes for the project. C. Review Tigard Street Trail Concept Design prepared by Walker Macy. This document illustrates the preferred heritage trail multi-use path alignment. D. Analyze and assess the existing conditions,opportunities and constraints while conducting a site walk with city staff, ODOT,and project stakeholders. 2.2 Project Survey A. Perform a topographic survey for the work area. Topographic survey to include existing features (i.e. trees,pavement,utilities,ground shots within the project footprint). B. Vertical datum based on State Plane Coordinates. 2.3 Geotechnical Exploration A. Conduct Geotechnical investigations and material testing on base pavement lift, existing aggregate base rock, and subgrade to determine effectiveness of using the existing multi- use path section as a base lift for the pathway and for stormwater management meeting CWS LID A requirments. Task 3—Plans, Specifications, and Estimates 3.1 Preliminary Design (30%) A. Prepare a preliminary base map including a multi-use path alignment, surface treatments, site furnishings,and conceptual trailhead layout. B. Participate in a City of Tigard scheduled pre-application meeting. C. Participate in an open house meeting (tentatively scheduled for May 22, 2017) onsite at the trailhead area to solicit public input on preliminary design by presenting park design concept alternatives and a preferred alternative, preparing graphics and assisting with documentation. D. The preferred alternative to include cultural,art,and heritage interpretation for the project. The preferred alternative should also include space planning for future community initiated amenities and features. E. Provide preliminary construction cost estimate. Note: The 30% drawings will be submitted for city and ODOT Technical Review, 3.2 60°'o Design A. 60%Design documents to include: • Title Sheet • Existing Conditions/Demolition Plans • Multi-use path alignment plan and profile sheets • Grading,Erosion Control,and Stormwater management plans • Landscape Plans • Multi-use path lighting design layout • Detailed Main Street Pedestrian Trailhead Site Plan • Detailed terminus for Tiedeman Trailhead at north terminus • Major construction details • Integrate cultural,art,and heritage elements intro multi-use path design. B. Provide first draft of technical specifications for the project. C. Provide updated construction cost estimate including line item pricing. D. Incorporate comments from the 30%City and ODOT plan review and community input. Note: The 60% drawings will be submitted for City of Tigard Land Use—Downtown Design Review,for a Clean Water Services Service Provider Letter,and for ODOT Technical Review. 3.3 90',"o Design A. 90%Design documents to include: • Title Sheet • Existing Conditions/Demolition Plans • Complete multi-use path alignment plan and profile sheets • Complete Grading and Stormwater management plans • 1200-CN Erosion and Sediment Control Plans and Details • Complete Landscape design and details • Complete multi-use path lighting design and details • Detailed Main Street Pedestrian Trailhead Site Plan • Detailed terminus for Tiedeman Trailhead at north terminus • Complete Construction Detail Sheets • Finalize cultural,art,and heritage elements for the project. B. Complete technical specifications for the project including bid item descriptions. C. Provide updated construction cost estimate and a construction bid schedule. D. Incorporate comments from the 60% City and ODOT plan review. E. Coordinate with local utility companies to obtain plans and specifications (i.e. PGE lighting plans). Note: The 90% drawings will be submitted to Clean Water Services for a Stormwater Connection Authorization Letter and a 1200-CN permit and for ODOT Technical Review. 3.4 Final Design A. Incorporate 904'o City plan review comments into the final construction plans, specifications,and estimate. B. Commission cultural, art, and heritage elements needed to complete the multi-use path concepts as approved by the City,ODOT,and ODOT Rail. Task 4—Permitting 4.1 City of Tigard A. Provide support documentation for a Downtown Development Review. B. Prepare and provide to city a Public Facility Improvement (PFI) application for work occurring in the public right-of-way. C. Prepare and provide to city staff an electrical permit application for submittal to the Building Department. 4.2 Clean Water Services A. Prepare and submit Standard Site Assessment documents for a Service Provider Letter. B. Prepare and submit a 1200-CN application for stormwater and sediment control. C. Prepare and submit for Stormwater Connection Permit Authorization. 4.3 ODOT A. Prepare and obtain a miscellaneous permit to occupy state right of way. Task 5—Construction Administration 5.1 Bidding A. Assist city staff during bid solicitation. Respond to bidder inquiries. B. Prepare Addenda during the bidding process as necessary. C. Review bid pricing with city project manager during protest period and conduct phone interview with apparent low bidder to verify bid pricing. 5.2 Reviews and Meetings A. Prepare pre-construction meeting agenda and sign in. sheet. Attend and lead preconstruction meeting. B. Provide submittal review. Comments and approvals to be provide to City project manager within 3 business days. C. Respond to RFI during construction. Provide clarification responses to City project manager within 3 business days. D. Provide periodic site inspections as requested by City project manager. E. Review and approve contractor invoicing. F. Schedule and lead substantial completion walk-thru. Prepare checklist for distribution. G. Schedule and lead final walk-thru leading up to the maintenance period. H. Provide an Operations and Maintenance Manual for requested improvements and obtain all warranties requested by the improvements. I. Attend a project closeout meeting,%ith contractor and city staff. Proposed Design Schedule Task Deliverable Date Contract award through the Local Contracting Review Board (LRCB) April 25,2017 Contract Signatures and Notice to Proceed Issuance May 4,2017 Participate in Public Meeting on-site May 22,2017 30%Design Submittal June 5,2017 Participate in Public Meeting on-site July 24,2017 60%Design Submittal August 21,2017 Participate in Public Meeting on-site October 9,2017 90%Design Submittal November 6,2017 Final Design Submittal January 8,2017 Invitation to Bid Jan. 17.—Feb. 8,2017 Proposed Construction Schedule Task Deliverable Date Construction Contract Award Process—Contract Signatures Mar. 8—Mar. 15,2018 Pre-Construction Meeting&Notice to Proceed March 19,2018 Substantial Completion (90°/0) July 2,2018 Final Completion July 16,2018 Project Closeout Meeting July 25,2018 Extra Work The Parties shall agree that the Tigard City Council has authorized a contingency of$26,310 for extra work on this project as authorized by the Project Manager or City Engineer. The total amount authorized shall not exceed$200,000. ATTACHMENT D TIGARD STREET TRAIL CONCEPT DESIGN PREPARED BY RESOLVE ARCHITECTURE + PLANNING RFP—Tigard Street Heritage Trail Page 30 Close—2:00 p.m.,Thursday,March 16, 2017 Title Page alta PLANNING+DESIGN CITY OF TIGARD: Tigard Street Heritage Trail Contact person: Mike Rose, Principal-in-Charge Address: 711 SE Grand Avenue, Portland, OR 97214 Phone: (503) 230-9862 Fax: (503) 230-9864 Email: mikerose@altaplanning.com Date of submission: March 16, 2017 OEM— s A I Gum coffcNt '�OU-S"i' g yg �,� � may, � ��j+1 g • ' PREPARED BY: Alta Planning + Design IN ASSOCIATION WITH: RESOLVE Architecture + Planning Bluedot Group Geotechnical Resources Reyes Engineering Amodeo Structural Engineering This page intentionally blank transportation I recreation I innovation 711 SE Grand Avenue Portland,OR 97214 (503)230-9862 March 16, 2017 www.altaplanning.com alta City of Tigard - Contracts & Purchasing Office Joe Barrett, Sr. Management Analyst PLANNING+DESIGN 13125 SW Hall Blvd. Tigard, OR 97223 Re: Transmittal Letter- Proposal for Tigard Street Heritage Trail - Landscape Architectural Services, Design,and Construction Administration Services Dear Mr. Barrett and Members of the Selection Committee: The City of Tigard is on its way to becoming the Pacific Northwest's most walkable city. Adopting the 2014 Strategic Plan,ongoing Safe Routes to Schools efforts,encouragement programs such as Walking Wednesdays and implementing the temporary 3/4-mile trail between Main Street and Tigard's industrial area along Tiedeman Avenue are a few examples that reflect Tigard's commitment to active transportation connections. The Tigard Street Heritage Trail is an opportunity to continue enhancing active transportation in Tigard and to connect residents with the City's history. It will go beyond traditional transportation infrastructure to deliver an enhanced user experience that celebrates the history, culture, and character of Tigard along its 3/4-mile route. It is exciting to see the leadership and support for the implementation of this trail project dedicated to creating a sense of place and identity for both residents and visitors. Alta Planning + Design (Alta) has been committed to the planning, design, development, and promotion of trails across the country for over 20 years. Alta is one of the few firms specializing exclusively on trail and active community projects,from concept development to construction administration.Alta's key staff include George Hudson, PLA, Senior Advisor, who brings over 35 years of trail design, planning, and strategy. George led the Eastbank Esplanade and Springwater Corridor efforts and has since worked on more than three dozen trail projects in the Metro region, including the recent award winning Tualatin River Greenway, funded by Connect Oregon. Principal-in-Charge Mike Rose, PLA, will draw upon his experience in trail design and planning for over 100 communities across the US. Deven Young, ASLA,will manage the project, bringing a technical under- standing of trail design and construction. We have assembled a quality team to provide Tigard with the expertise needed for this project: • RESOLVE Architecture + Planning (RESOLVE), led by Suenn Ho, will help lead the urban design efforts and creatively integrate artisan concepts into the projects identity. RESOLVE has worked with ODOT in commu- nities to implement place-specific designs for projects with constrained budgets. Suenn will coordinate with her artisan collective to propose innovative concepts that speak to the history, culture, and character of Tigard. • Geotechnical Resources (GRI), Bluedot Group (Bluedot), Reyes Engineering (Reyes), and Amodeo Structural Engineering (Amodeo SE) all have past experience working with Alta and RESOLVE on trail and urban design projects. Each team member has worked in the Metro Region and with ODOT to successfully implement active transportation projects. We are invested in the success of the Tigard Street Heritage Trail and are excited to work with the City. We are committed to performing the services within the time period specified,and starting and completing the project within the deadlines stated in this RFP. I am authorized to represent Alta in contract negotiations and can be reached at the address listed at the top of this letter, mikerose@altaplanning.com, or (503) 422-1656. Project Manager Deven Young can be reached at devenyoung@altaplanning.com or (503) 230-9862. Sincerely, hou 4 Mike Rose, PLA, Principal-in-Charge I Alta Planning + Design TABLE OF CONTENTS Firm and Team (qualifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Background of Firm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Firm Qualifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Key Personnel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Project Understanding and Approach . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Project Understanding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Project Approach. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Proven Design Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31 Cost Structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Additional Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 Appendix A. Resumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Appendix B. Required Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xv i I I transportation recreation I innovation . A A • r Nil Moo 7-4 I or •wy This page intentionally blank transportation I recreation I innovation 1911 ! �.� ,. BICYCLE FRIENDLY BACKGROUND OF FIRM BUSINESS ■ -W AMILA1110PA {AML " _ WENN Alta's mission is to create active Alta provides a full range of services including: communities. a Master plans (bicycle, pedestrian, trail, open space, Alta Planning + Design is North America's leading and park) multimodal transportation firm that specializes in the • Landscape architecture and project design planning,design,and implementation of bicycle,pedes- • Traffic engineering trian, park, and trail corridors and systems. Founded in a Greenway and corridor plans 1996, Alta has more than 200 staff in 30 offices across a Bicycle and pedestrian integration with transit North America and an international workload. On any a Bicycle and pedestrian facility design guidelines given day, most staff walk, bike, or take transit to work. a Counts, surveys, and demand analysis We are committed to transforming communities, one a Complete Streets trip at a time, one step at a time, and one street, inter- a Bicycle parking design section, and park at a time. a Trail safety and sustainability audit EXPERIENCE a Signage and wayfinding plans We have experience working in all size communities, a GIS and mapping services from a few thousand to millions, from rural to moun- a Construction documentation and administration tain and desert to suburban and urbanized areas. We a Safe Routes to School studies and plans strive to tailor each project to the community's unique a Public involvement setting, history, and culture through an active public a Technical assistance and training participation process. Alta staff are proud to have a Education, encouragement, and marketing services designed and implemented over 9,000 miles of bike- . Bike share feasibility studies ways, walkways, and trails. DEDICATION OFFICE LOCATIONS Alta staff are at the forefront of the sustainable r transportation movement. We are active in the m Association of Pedestrian and Bicycle Professional • • (APBP), the Institute of Transportation Engineers, the • • • Transportation Research Board, the Complete Streets • Coalition, and have conducted national studies for the • • • U.S. Department of Transportation. Alta is proud to be a co-author of the NACTO Urban Bikeway Design • Guide, and a founder of the Initiative for Bicycle & • Pedestrian Innovation at Portland State University. • 5 City of Tigard I Alta Planning+Design ALTA PLANNING + DESIGN CREATING PLACE THROUGH INNOVATIVE DESIGN Alta Planning + Design is North America's leading multimodal transpor- tation firm that specializes in design, planning,and implementation of bicycle, pedestrian, greenway, park, and trail corridors and systems. Alta's mission is to create active communities. At Alta, we use our unique expertise in active trans- portation planning and design to strengthen the identities of cities, towns, and corridors, while making - 2 them more livable, people-focused, and vibrant. Complete Streets and Streetscapes for Active Living: Our Complete _414— Streets approach creates opportunities for people to choose how they move through a community, while enhancing the function and character of a street through traffic calming, streetscape elements, and green infrastructure. Alta is experienced with addressing technical and community issues, seeing that applicable standards are met, the intended users are well served, and conflicts and impacts are avoided. We are the primary authors of the NACTO Urban Bikeway Design Guide and practice what we preach. Traffic Analysis and Engineering:Our traffic engineering skills offer a perspective that goes beyond evaluating only vehicles-we consider public transit,delivery vehicles, bicycles, and pedestrians. Our designs are ADA-compliant. We offer a full range of traffic engineering services, including signal design and timing,safety analyses of intersections or networks,traffic calming studies and designs,traffic impact analyses and mitigation measures, parking studies,street geometric layouts, and striping,and signing plans. Wayfinding,Gateway,and Signage Systems:Alta's wayfinding,gateway, and signage systems are inventive and reflect an area's identity while addressing the needs of pedestrians, bicyclists, drivers, and transit riders. We understand the key elements of creating systems that are safe, navigable,and accessible. Our thorough and specialized understanding of federal and state MUTCD, DOT, and ADA standards allows us to be creative while meeting specific requirements. 6 Tigard Street Heritage Trail I Alta Planning+Design Green Infrastructure and Best Management Practices:Alta blends ecological function with landscape aesthetics by incorporating best management practices, durable materials, and green infrastructure elements into our designs. Our planting,grading,and irrigation concept plans are intertwined to create durable landscapes that conserve water resources and require low maintenance. Parks and Urban Spaces: We understand the opportunities, challenges, funding and management mechanisms, and maintenance standards specific to developing open spaces. Our parks and urban designs enhance opportunities for recreation, access to nature, and restoring habitat or stormwater management. These investments are aimed at producing both economic and quality of life benefits. Public Outreach: We listen. Through our straightforward communica- tion style, ability to engage citizens,and use of the latest technology, we are able to produce successful designs and plans that meet the needs of your community. We make contact with residents and businesses early in the process, identify concerns,and then build confidence by addressing specific issues with a systematic and documented approach throughout the project. We thrive in charrette settings where we can collaborate directly with agencies,stakeholders,and the public to design community- supported designs. Funding:Alta staff have assisted jurisdictions across the country win over$200 million in grant funding. Funding sources range from federal TIGER grants and SAFETEA-LU funds to state, regional, local, and private sources. . Y ddk �1 yy t r f•� Alta recently celebrated the opening of the Tualtin River Greenway, which incorporated culture, art, and history into the trail design. The project provides Tualatin residents with an active transportation connection that also 7 provides a connection to the history of the area. City of Tigard I Alta Planning+Design FIRM QUALIFICATIONS This matrix represents a selection of our work on projects with similar characteristics as the Tigard Street Heritage Trail, and our firms' history of working together. Project details and references for several of these key projects can be found in the Proven Design Experience section starting on page 31. PROJECT EXAMPLE TEAM PARTICIPATION BUILT* Fanno Creek Trail,Washington County, OR Alta Stafford Basin Trail, Lake Oswego, OR Alta, Bluedot Burke Gilman Trail and Wayfinding, Seattle,WA Alta Tualatin River Greenway, OR Alta Ice Age Tonquin Trail,Wilsonville, OR Alta Cedar Creek Trail, Sherwood, OR Alta Springwater Corridor, Portland, OR Alta, GRI Eastbank Esplanade, Portland,OR Alta, GRI Leach Botanical Garden Master Planning, Portland, OR RESOLVE, Reyes Arcata Rail with Trail Design, CA Alta Pickens Doodle Rail Trail, SC Alta Mojave River Walk, CA Alta OMSI Coastal Discovery Center, Newport, OR RESOLVE,Amodeo SE CV Link Multiuse Trail, Coachella Valley, CA Alta Jordan River Trail Wayfinding Plan, UT Alta NW Arkansas Razorback Greenway Alta Wolf River Greenway,TN Alta Humboldt County Coastal Trail, CA Alta Metro Regional Trails, Portland, OR Alta Vernon Bike Path Feasibility, OR Alta Garden Of Surging Waves,Astoria,OR RESOLVE, GRI Historic Bridges Interpretive Display,Astoria,OR RESOLVE,Amodeo SE Tigard Street Heritage Trail (Concept Design), OR RESOLVE South Waterfront Greenway, Phase 1 and 2, Portland, OR Reyes, Bluedot Trolley Trail, Milwaukee,OR Reyes,Alta Greening the JADE, Portland, OR RESOLVE 3rd&4th Ave Streetscape Improvements, Portland, OR RESOLVE *Partial or whole segments have been implemented 8 Tigard Street Heritage Trail Alta Planning+Design OQ„ C7 <v O Q Q Q \C \O Q� ON 04r� � ` �Q p �� JAS i • • • • • • • • • • • • • • • 'f' ' • • • �9 • • • • • • • • • • • • 0 0 0 , .- City of Tigard I Alta Planning+Design KEY PERSONNEL Alta will serve as the prime consultant for this project, managing the effort through a collaborative process that provides local resources and expertise. Alta has extensive experience crafting trail and greenway designs with robust placemaking and streetscape elements. Full resumes for project staff can be found in the Appendix of this proposal. Mike Rose, PLA, will serve as Principal-in-Charge during this project. Mike is an Oregon-licensed Landscape Architect, and offers 20 years of experience with trail planning, design, and engineering projects. Mike's work ranges from trail connections in rural environments to regionwide greenway plans, Complete Streets, and urban streetscapes. He will be responsible for overall project leadership and quality control. George Hudson, PLA, is also an Oregon-licensed Landscape Architect and will serve as Senior Trails Advisor. He will be responsible for strategic guidance throughout the project, including during implementation. George offers over 30 years of experience, and is one of the leading trail and bikeway designers in the United States. He has acquired rights-of-ways, secured in excess of$10 million dollars for develop- ment projects, facilitated the public process on hundreds of projects, successfully negotiated trail rights with railroads, and overseen $35 million dollars of construction. Deven Young, ASLA, will serve as Project Manager, with day-to-day responsibility for communications, task assignments, project budgeting, and coordination. Deven is an experienced Project Manager and Designer, adept at overseeing and facili- tating design and implementation for trail, park, and open space projects. Through experience working on a wide array of regional active transportation and public design projects, along with participating in public involvement workshops, he has gained a clear understanding of the complexities of the design process. Deven's technical strengths and design proficiency can be seen in his conceptual designs and construction details. Working in close coordination with Deven throughout the entire project will be Christo Brehm, Assistant Project Manager. Christo is a landscape designer with expertise planning, designing and evaluating transportation facilities, on- and off-street trails, wayfinding systems, parks and playgrounds, and other public and private outdoor spaces. He offers strong skills in public engagement facilitation, production of design intent drawings, and knowledge of fabrication techniques and specifications relevant to wayfinding. Sacha Barkhuff, PE, is an Oregon-licensed Professional Engineer with over 20 years of active transportation design experience. Sacha offers deep experience in civil and mechanical design, GIS modeling and mapping, QA/QC plan set review, CAD drafting, survey and topographic mapping, permitting, cost estimating, and field investigation. Sacha will serve as Senior Project Engineer. Elizabeth Auvil will support the team as Project Designer. Elizabeth specializes in the design of public spaces, and has played a key role on Complete Streets, trail, and wayfinding projects that improve individual experiences in suburban and rural settings. Her clear graphics and technical drafting create rich and outstanding project deliverables. 10 Tigard Street Heritage Trail I Alta Planning+Design Our team is joined by RESOLVE Architecture+ Planning, a full- RESOLVE service architectural practice offering professional design services ARCHITECTURE+ PLANNING to businesses, institutions, and individuals. Founded as a collabora- tive endeavor by architect John Flynn and urban designer Suenn Ho, RESOLVE is dedicated to design excellence, client satisfaction, and professional integrity. In the past two years, Suenn and John were the project team leaders working closely with the City of Tigard in generating the Concept Design for the Tigard Street Heritage Trail as well as the Mixed-Use Development Feasibility Study for the Main @ Fanno project in downtown Tigard. Suenn Ho, urban designer, artist, and educator has been working on history and cultural-heritage related projects since 1992. Suenn practices with a purpose of bringing her multi-cultural influences to art and design. Suenn's expertise and creativity, coupled with trusting relationships that she has cultivated with past and current clients, allows her to deliver exceptional design relevancy with care and professionalism. John Flynn is an Oregon-licensed architect with 25 years of experience and has spent his career designing, managing, and executing complex and challenging projects for a wide range of clients. John will be responsible for technical deliverables during the course of design docu- mentation in terms of both quality assurance and consistency. He will coordinate all artisan-fabricators on the custom designed installations. luedot Supporting the team will be Robert Lennox, PLS, of Bluedot Group, who will provide surveying services. Robert has nearly 30 years of group surveying experience, including for the Jacks Park Trail and Master Plan in Tigard and Portland's South Waterfront Park. Providing geotechnical services will be Gene Tupper, PE, GE, of GRI. GRI has completed over 100 projects within the City of Tigard, and Gene offers a comprehensive understanding of Tigard's geology and geotechnical conditions. Gene is an Oregon-licensed Professional Engineer and Geotechnical Engineer. Also supporting the team as Structural Engineer will be Rick Amodeo of the Portland-based firm Amodeo Structural Engineering. Rick !AMOz_,_ provides structural consulting, analysis and design, construction engi- STRUCTrAL EN�ERIND neering observation, and administration services on a variety of project types throughout the U.S., but primarily in the Pacific Northwest. Flaviano Reyes of Reyes Engineering, MBE, DBE,and ESB, will provide lighting services for this project. Reyes provides sustainable, l / I�.JG TS functional, and feasible lighting solutions. They offer deep expertise in 1111 ENGINEERINJG digital signage, energy conservation and efficiency, power quality, and renewable energy systems including LED technology/lighting controls, photometric/day-light harvesting, power monitoring, wind power, and photovoltaic systems design. City of Tigard I Alta Planning+Design Team Roles CITY OF ARD OverallALTA PLANNING + DESIGN RESEARCH & PS;PS&E PERMITTING CONSTRUCTION DATA COLLECTION LEAD LEAD ADMINISTRATION .D Alta Alta LEAD SUPPORTAlta SUPPORT SUPPORT Alta • PPORT Bluedot Reyes RESOLVE GRI • ..-• GRI RESOLVE Alta will provide project management, trail design leadership, interpretive wayfinding design, public engagement, planning for active transportation links, construction documents, bidding, contract management, and construction administration. For over two decades Alta has balanced implementation budgets with place making efforts along trails and greenways, therefore we will conduct milestone cost estimates to align creativity with the overall construction funds. 12 PROJECT UNDERSTANDING AND APPROACH • �.y .', n ,;� •r r�k t ��f.•fir�,,- 1,_ �-�/. .. !4 4 'l7'r ��� r M(�� v: Mme, "5"� �� r �'r ••. :. ` r: +r This page intentionally blank transportation I recreation I innovation Tigard Street Heritage Trail I Alta Planning+Design PROJECT UNDERSTANDING Trails represent a slice of America's landscape and culture, with the potential to enhance a community's unique character and livability. The Tigard Street Heritage Trail will achieve this by incorporating the history, culture, and character of the city. The trail itself provides a link to employment but will also develop a deeper place-based connection for both residents and visitors. Alta looks forward to leading this process and will call on past project identity efforts, construction engi- neering and administration, permitting, and accurate cost estimation to successfully implement this trail. We have managed trail projects large and small, from multi-jurisdic- tional efforts like the Ice Age Tonquin Trail to local pathway projects such as Lake Oswego's Stafford Basin Trail. We are familiar with the ODOT plan check process and required Clean Water Services approvals. x Alta is proud to have played a key role in projects throughout the region, including the Tualatin River Greenway.Our work on the interpretive elements of the trail focused on integrating the area's — history and culture in a fun and educational way. 15 City of Tigard I Alta Planning+Design Alta has worked with the City on trail and active transportation projects for almost a decade. In 2008 we completed the Tigard Neighborhood Trails Plan, which identified gaps in the neighborhood network and promoted pedestrian connections. In 2010 Alta completed the Tigard Greenways Master Plan, which identified the Tigard Street Trail as part of a larger loop connection with Fanno Creek. More recently Alta assisted the City in two rounds of successful RTO funding for a Safe Routes to School Coordinator. These experiences provide Alta with a strong understanding of potential neighborhood needs and connections. Our teaming partner, RESOLVE, recently completed the Tigard Street Heritage Trail vision process and has been in discussions with ODOT Rail to identify historic markers and other elements that may be donated should the design process dictate their inclusion. As a team we have considered terminus designs, wayfinding concepts, and adaptive re-use of existing parking areas and structures. We are committed to project partner collaboration, exploring cost saving ideas and incorporating past planning and design efforts. All of this will be needed for the successful implementation of the Tigard Street Heritage Trail. The design process for downtown trails progresses from project initiation, resource inventory, site analysis, review of permit requirements, project identity, design alternatives, selection of a preferred alterna- tive, preliminary design, design development, final design, bidding, and construction, with a robust public engagement process throughout. 16 BEAVERTON Beaverton Walker Murray Trail TriMet Bike SPA Fanno Creek Greenway Trail Action Plan THPRD Trails Functional - Plan Update t I TIGARD Neighborhood Trail Master Tigard Portland Western Railro L Greenways Master Plan Safe Routes To School RTO D TUALATIN Stafford Basin 1 SHERWOOD Tualatin River Greenway t Cedar Creek Trail Garden Corner Curves Plan Town Center Plan jr �- ' • - WI SONVILLE • • _ Bic le and Ped strian Master Plan Bo es Ferry-Br wn Road Con ection PI City of Tigard I Alta Planning+Design Specific challenges and opportunities for the Tigard Street Heritage Trail include: PROJECT IDENTITY Much emphasis has been given to the history, culture, and character of Tigard and how it will be incorporated into the Tigard Street Heritage Trail. While a visioning process completed by RESOLVE in 2015 developed a concept for the trail, the project needs to expand on these efforts to develop a set of design guidelines and a specific project brand. Alta proposes stakeholders participate in a visual identity and branding workshop to kick-off the project. These efforts will create a foundation for the overall project identity and generate feasible design guidelines for the trail. PRESENTLivability Walkability Identity UNDERSTANDING trategic Plan Greenways Master Plan Parks Plan �! Neighborhood Trails Plan P17— _744 -1 HISTORY i HERITAGE regon Haimay Agriculture Industry Our team will combine our understanding of this project with community goals and local history to help bring to life the vision of the Tigard Street Heritage Trail. We have a successful history of working with the City,and the advantage of RESOLVE's involvement in previous phases of this project,which will help bring this effort to fruition in a timely and efficient manner. 18 Tigard Street Heritage Trail I Alta Planning+Design COST MANAGEMENT Alta will work with the stakeholder group to identify a set of design elements that balance the brand with construction costs. We are always conscious of the bottom line. Whether it be a multi-million dollar per mile concept or a thousand dollar temporary installation, Alta has crafted trails that are award winning, community supported, and within available construction funding. We consider a project on-budget to be a primary metric for success, and by this metric we have implemented hundreds of miles of unique trail projects across the US. CV Link is an innovative multi- v� modal facility for bicycles, pedestrians,and low speed electric vehicles. Cost per mile -, is 2 million dollars. Deven Young t and Mike Rose have worked with CVAG to implement a distinct pathway identity that meets an overall budget of 100 million dollars over 50 miles. - -4 SHARED SPACE STREET 1 " - 1- r-. Alta was a finalist in the 2016 4 International Portland Green Loop a design competition. Deven led AAthe effort by proposing a costf effective temporary installation { to build community support by getting ideas implemented quickly,setting the City up for successful future funding efforts. 19 City of Tigard I Alta Planning+Design PERMITTING Permit planning will begin immediately. Our team will develop a permit acquisition matrix that will detail permits needed from the City, ODOT Rail, Clean Water Services, and other applicable agencies. It will also spell out the required process for each permit to guide creation of an overall permit timeline. We will initiate communication with State and local agencies early in the project. Alta and GRI have already discussed ways to achieve a low-cost Low Impact Development Approach (LIDA) approved surface treatment for the proposed project. For example, we recognize the desire to implement a 12' paved multi-use trail and have considered options such as grinding the current path to produce a viable sub-base for a concrete trail or extending the existing path by adding an adjacent soft-surface, which would provide another 4-6' of shared-use. The design team is already considering how our ideas will impact the associated permit process. We will identify a cost saving approach to the pathway design early on and coordinate with agencies based on this decision. Having the permit acquisition matrix in place from the beginning will guide the design and streamline the permit process. Sample Permit Matrix PERMITTING FIRST AGENCY DATE RESUBMISSION SUBMITTAL REVIEW COMMENTS DATE(IF PERMIT TYPE TASK 3 PHASE DUE DATE TIMELINE RECEIVED REQUIRED) Downtown Design Development Review Development-60% 21-Aug 1 month 21-Sep 5-Oct Public Facilities Improvement Design Application Development-60% 21-Aug 1 month 21-Sep 5-Oct Construction Electrical Permit Documents-90% 6-Nov 2 weeks 20-Nov 4-Dec CWS Service Provider Design Letter Development-60% 21-Aug 2 weeks 4-Sep 18-Sep CWS 1200-EN Construction Application Documents-90% 6-Nov 1 month 6-Dec 20-Dec CWS Stormwater Construction Connection Permit Documents-90% 6-Nov 1 month 6-Dec 20-Dec ODOT Rail ROW Design Occupancy Permit Development-60% 21-Aug 2 months 21-Oct 4-Nov Identifying permit timelines early will help the design team and City Project Manager track permit progress and milestones. 20 Tigard Street Heritage Trail I Alta Planning+Design COMMUNITY ENGAGEMENT The Alta team has broad community engagement experience. Through our creative outreach strategies, straightforward presentation style and graphics, Alta produces outreach materials and opportunities that engage people of diverse backgrounds and limited-English proficiency. We expect that community engagement will play a critical role in the overall project identity and may even result in the participatory design of specific project elements. Therefore we will make contact with project stakeholders immediately, integrate them into the project identity process, and encourage them to stay involved throughout. The City currently has an engagement event planned for May 22nd and two additional events may be identified. We recommend using these opportunities to bring information to traditionally under-represented residents by hosting mini outreach events such as "pop-up" workshops or simple open houses in vacant storefronts on Main Street or at the trailhead. The "pop-up" format allows us to secure input from a wide range of interests and from people with limited time who may be hesitant to come to a more formal event. i Both Alta and RESOLVE offer robust public engagement expertise. X40 " _ { Our team realizes that a ,, i ` 9 , truly successful project is one that is championed by the people who : will use the space. Our outreach process x is inclusive,creative, and focused toward gaining meaningful ` input that will lead to community-supported implementation. 21 City of Tigard I Alta Planning+Design QUALITY ASSURANCE AND COMMUNICATION Throughout the planning process, Alta's Project Manager, Deven Young will be the City's main point of contact and will communicate regularly with key staff as outlined in Task 1. This will include face-to-face meetings, emails, telephone, and draft deliverables for review. He will produce monthly progress reports that summarize work completed and outline tasks to be completed over the next 30 days. In addition, Alta will produce detailed meeting summaries covering the discussion items and will include a list of action items for each member of the design team. Alta uses a cloud-based file sharing site for the distribution of large documents and project deliverables. Alta Quality Assurance, or"AQUA," refers to planned and systematic processes that provide confidence in a product's suitability for its intended purpose. Prior to submitting any work products to the City, Deven will initiate the AQUA review process. This aids the design team in achieving the highest level of"Alta Quality"work on everything we submit. 3 • • > Primary Author > 1W W : Technical Editor > ' 'wr W : • • - Project Manager <- • -• 3 � ' W Principal : N J 1 ' Primary Author - • • • = W IV Principal LEVEL 3 REVIEW Client Review of Final Product Alta's AQUA process includes mandatory review of materials by the Project Manager, Principal,and a copy editor prior to sending to the client. Members of the project team have the authority to identify quality problems and to initiate, recommend,and provide necessary solutions. 22 Tigard Street Heritage Trail I Alta Planning+Design PROJECT APPROACH Alta's approach to trail design is couched in our firm's dedication to creating active communities. We are committed to designing for more livable towns and cities throughout the Northwest. We achieve this goal through a mix of implementation-focused planning, design, project identity, and branding work, and our passion for creating successful urban places. Our design team will bring this same dedication to Tigard. The following approach is based upon our understanding of the City's needs and the Alta team's experience successfully completing other trail projects in the region. Task 1. Project Management Throughout the project, Alta's Project Manager Deven Young, will be in regular contact with the City's Project Manager to keep him or her apprised of the overall effort and seek input at key decision points. Deven will setup a regular call to update the City Project Manager and review progress. Expected coordination efforts to be discussed weekly include. Subconsultant contract and resource allocation: Ongoing » City milestone design review: Completed as part of Task 3 and Task 4 Agency milestone design review including ODOT, ODOT Rail, and CWS: Completed as part of Task 3 and Task 4 » Sewer,water, and electrical utility research and permit review: Completed As Part of Task 2, Task 3 and Task 4 » Overall project timeline and milestone schedule: Ongoing Monthly invoicing with attached progress report detailing services provided and percent complete by task: Ongoing We anticipate leading up to five design progress meetings that last up to two hours each. These meetings will be organized by Alta and will be tailored to a specific project milestone and include three or more members of the design team. The City Project Manager will secure space for these meetings and distribute invitations based on the design teams recommended list of participants. 23 City of Tigard I Alta Planning+Design Alta anticipates the following meetings based on our current under- standing of the project scope and schedule. Note that this list does not include meetings associated with Construction Administration services detailed in Task 5. >> Project site visit with City and a visual identity and branding workshop >> City of Tigard pre-application meeting >> 30% milestone review (preferred identity and design) >> 60% milestone review 90% milestone review We also anticipate that one or more design team members will partici- pate in up to three community engagement workshops, the first of which is tentatively scheduled for May 22nd. These meetings will be held on-site and serve as interactive visioning exercises. The design team will support these meetings by developing graphics and answering questions at the event. The City Project Manager will provide meeting agendas and invite attendees. Task 2. Project Research and Data Collection Prior to beginning the PS&E phase, the design team will obtain and review existing topographic base maps, utility, and as-built informa- tion available from the City. Bluedot Group will survey and develop a topographic map for the work area which will include trees, pavement, utilities, and topography within the project footprint. This survey will serve as the project base map for related site analysis and design work. GRI will conduct an investigation and material testing on base pavement, existing aggregate base rock, and subgrade. GRI will provide a technical memo identifying possible pavement solutions based on their findings. The design team will revisit the work completed by RESOLVE and the concept designs prepared by Walker Macy for the Street Trail. Using this information in addition to the findings from Bluedot and GRI, the design team will develop an opportunities and constraints matrix to be presented to City staff during the project site visit. After the team has concluded the site visit, Alta will lead a visual identity and branding workshop with key stakeholders. Attendees will be defined by the City Project Manager. During this creative concept stage, we will explore and refine options for project branding, aesthetics, and physical design as they relate to the history, culture, and character of Tigard. 24 Tigard Street Heritage Trail I Alta Planning+Design ' � CENTER OF EMPLOYMENT . . x.40 v ; TRAILS NETWORK ' A LIVABLE COMMUNITY .' VIBRANT MAIN STREET REGIONAL TRANSIT CONNECTION o .. , I • I . Illllr� The Tigard Tigard Street Heritage Trail has great potential to become a focal point of Tigard's Downtown. It will provide enhanced transportation connections,employment connections,and connections to the City's history,culture,and character. Task 3. Plans, Specifications and Estimates (PS&E) Upon completion of the project research and data collection phase, the design team will begin the PS&E phase of the project. This task will be divided into four distinct phases including: 1. PRELIMINARY DESIGN (30%) Meeting #2: Pre-Application o Meeting #3: 30% milestone review preferred identity and design >> Community Engagement Workshop #1 2. DESIGN DEVELOPMENT (60%) >> Meeting #4: 60% milestone review 3. CONSTRUCTION DOCUMENTS (90%) Meeting #5: 60% milestone review 4. FINAL DESIGN 25 City of Tigard I Alta Planning+Design 1. PRELIMINARY DESIGN (30%) Using the basemap and geotechnical investigation completed during Task 2 the design team and City Project Manager will participate in a City of Tigard pre-application meeting. This meeting will be scheduled and directed by the City Project Manager; Alta will provide meeting minutes. After completing the pre-app meeting, the design team will begin preliminary design. Information collected during the Task 2 project research and branding activities will form the basis for development of three distinct project identities for the trail. Each project identity will contain a package of site elements that include a palette of materials, colors, plants, lights, and amenities. Each package of site elements will be overlaid on a preliminary path alignment, termini, and neighborhood connector exhibit. These exhibits will be presented at the May 22nd community engagement workshop with the intention of defining an overall project identity. The design team will complete a preliminary cost estimate for each proposed project identity to verify that the proposals are in-line with overall construction budget. After receiving community feedback, the design team will incorporate comments and develop a preferred project. This preferred project will be presented to ODOT and ODOT Rail for review prior to moving to the 60% stage. Project Package of Stakeholder Identity Elements +Agency Review •• • 17 •® • RESEARCHppp�_ -449". L_ _..� I JECT . ••• �® • 60% Design • • . •. • .® ....... .. "PROJECT �Development TA • • Option 3 Task 2 Task 3 Our Preliminary Design approach integrates layers of project identity,engagement,and agency review to create a preferred project. 26 Tigard Street Heritage Trail I Alta Planning+Design 2. DESIGN DEVELOPMENT (60%) After receiving comments from ODOT and ODOT Rail, the design team will translate the preliminary design into a 60%set of design documents that will include: >> Title Sheet Existing Conditions/ Demolition Plans Multi-use path alignment plan and profile sheets Grading, Erosion Control, and Stormwater Management Plans >> Landscape Plans » Multi-use path lighting design if it is determined that path lighting is to be included in the final budget » Detailed terminus for Tiedeman Trailhead at North Terminus » Major construction details » Project identity package of site elements >> Project technical specifications 60% estimate of construction costs Once completed, the design team will meet with the City Project Manager to review the 60% set of drawings to collect comments and review progress. Once comments are incorporated from the City, the design team will submit drawings for City of Tigard Land Use - Downtown Design Review, for a Clean Water Service Provider Letter, and for ODOT Technical Review. 3. CONSTRUCTION DOCUMENTS (90%) Upon receipt of comments from the City of Tigard and ODOT the design team will incorporate comments and create a set of 90% construction documents which will include. Title Sheet Existing Conditions/Demolition Plans Complete multi-use path alignment plan and profile sheets » Complete grading and Stormwater plans » Erosion and sediment control plans and details » Landscape and design details » Multi-use path lighting if it is determined that path lighting is to be included in the final budget >> Site plans for the Main Street and Tiedeman terminus » Required construction details Project identity package of site elements Technical specifications 90% estimate of construction costs 27 City of Tigard I Alta Planning+Design The design team will then meet with the City Project Manager to review the 90% set of drawings to collect comments and review progress. Once comments are incorporated from the City, the design team will submit the set of drawings to Clean Water Services for a Stormwater Connection Authorization letter and a 1200-CN permit. 90% plans will be submitted to ODOT and ODOT Rail for technical review. 4. FINAL DESIGN Alta will incorporate the 90% plan comments from the City into a final set of construction documents, specifications, and a cost estimate. We will work with the RESOLVE artist collective to commission cultural, art, and heritage elements approved by the City, ODOT, and ODOT Rail. Task 4. Permitting Using the permit acquisition matrix, the design team will track and develop appropriate documents during Task 2 and Task 3 to receive the following permits and approvals for the project: >> Support documentation for Downtown Development Review » Public Facility Improvement Application for right-of-way work » Electrical permit if it is determined that path lighting is to be included in the final budget >> Clean Water Services standard site assessment documents for a service provider letter >> Clean Water Services 1200-CN application for stormwater and sedi- ment control Clean Water Services stormwater connection permit >> ODOT Rail permit to occupy state right-of-way 28 Tigard Street Heritage Trail I Alta Planning+Design Task 5. Construction Administration Following City approval of the final documents, the design team will assist the City during the bid process by: >> Attending a pre-bid meeting organized by the City Project Manager Answering bidder questions on the final plans » Preparing up to one addenda for the final project plans >> Providing digital files to contractors as requested » Reviewing bid pricing with City Project Manager and conduct one phone interview with apparent low bidder to verify pricing. Upon selection of the contractor, the design team will aid the City during the construction process by: >> Reviewing a pre-construction agenda provided by the City Project Manager >> Reviewing up to ten submittal reviews >> Responding to up to five RFI's (Request for Information) from the contractor >> Providing three site inspections organized by the City Project Manager >> Scheduling and completing a substantial completion final walk-thru Scheduling and completing a final walk-thru >> Directing contractor to provide final operations and maintenance manual for improvements with associated product warranties Attending a project closeout meeting with contractor and City Staff 29 This page intentionally blank transportation I recreation I innovation AiO- 1 ffi� r S i � y , ,. • Y ♦ �---A ILIr� ± •• FJ4i I City of Tigard I Alta Planning+Design i i CV LINK MASTER PLAN, DESIGN, AND ENGINEERING, COACHELLA VALLEY, CA Client Reference: LeGrand Velez, CV Link will be an innovative, multi-modal facility of national importance Coachella Valley Association of that connects communities in the Coachella Valley that provides signifi- Governments, (760) 346-1127, cant environmental, health, wellness, and economic benefits. Ivelez@cvag.org Year: 2013-ongoing The Coachella Valley's CV Link presents a bold new approach to mobility. In 2013 Alta began development of the CV Link master plan for a nearly 80-mile portion of the multi-modal pathway connecting the nine cities of the Eastern Riverside County region. The three-year, $1.5M planning and design project involves a seven-firm consultant team led by Alta. The team is preparing a parkway master plan, a Neighborhood Electric Vehicles (NEV) Plan to meet legislative requirements, and preliminary engineering for a core 50 mile segment. The proposed pathway system will accommodate low speed electric vehicles (LSEVs) in addition to bicyclists and pedestrians. Alta is providing recommen- dations for on-street segments at the highest design standard, and supporting infrastructure, including LSEV charging facilities. Alta is also recommending an implementation strategy with immediate next steps and segments for near-term construction or upgrades. The now completed conceptual design focuses on a theme of contrast while emphasizing the valley as a national leader in innovative technologies. 32 Tigard Street Heritage Trail I Alta Planning+Design r _ r - - Contrasting the desert context and site character, design elements put a twist in the pathway experience. Solar panel mounted shade structures with undulating forms emphasize fluidity and motion, while an elevated pathway is a gently twisted articulation of the nearby trapezoidal storm channel form. Partially subterranean segments are sensitively nestled into the most contentious areas (such as gated communities). Wayfinding will be intuitive via bold cues of color indicating one's orientation depending on the direction one is facing. Light tubes are employed to capture the attention of passing motorists, while motion activated digitally projected art enlivens blank concrete walls and dark underpasses. The innovative and efficient use of energy is a strong theme showcased with the use of solar power, motion sensing lighting, wind activated art elements, air quality monitoring stations, and pathway counters that convert trips to miles, calories, and GHG's saved. Alta is currently leading a team for the design and engineering of the 50-mile core alignment.Alta is the engineering lead and is providing the civil engineering for most of the alignment. This includes grading, drainage and setting overall L; standards for drawing management and style. The 30% drawing set included over 700 pages of design including civil, structural, geotechnical, electrical, and traffic engineering. The first phase is set to begin construction in Fall of 2016 with most of the project being completed by the end of 2018. 33 City of Tigard I Alta Planning+Design 1. 4�,1 a X g� TUALATIN RIVER GREENWAY, OR Client Reference: Paul Hennon, City The Tualatin River Greenway is a 1.25-mile-long pathway along the of Tualatin, (503) 691-3060, Tualatin River. Alta's role was to design the interpretive elements along phennon@ci.tualatin.or.us the trail to illuminate the area's history from the Ice Age to present day. Year: 2015-2016 Rather than simply populate the trail with interpretive signs, Alta made the trail itself the main interpretive element, creating a physical chrono- logical timeline. The trail steps the users through time as they proceed along the path, and interprets key elements as they go, with key overlooks, paving, signage, and educational materials. The timeline for design, from initial sketches and ideation to the release of the bid set, was under six months. The project opened to the public in early 2016. Alta wrote the Connect Oregon grant application. Awards American Planning Association (APA) Award for Excellence in Sustainability, 2016 Design Award from the Oregon Recreation and Park Association, 2016 34 Tigard Street Heritage Trail I Alta Planning+Design I LAI! 1 YYY A ---------------?K I I l Me Fauna Extinction 11.000 BC --- --- ---- 10,Op0 BC Lnd of the Little Ice Age .2-- --- 11,700 BC r r Evidence of First Palco Indians 12.000 BC T°g'J Foo rints to meander across the trail } Y 13.0001 BC .7f 9.000 BC TIMELINE INTERPRETIVE SIGN NTS $ ARTWALK INTERPRETIVE SIGNS NTS mmnlnxum �/ 9-Ipmlrdueme Y6° 3v/' w.Ns 1' 2'r PLAN VIEW NOTE: Images reflect design intent Sign panels to be mounted on kiosk Front Ripft See syecif-icattons Sign Content to be,provided by owner. 3 ICE AGE DISCOVERY TRAIL KIOSK NTS i For Ice Age Wave layout location schedule,see sheet IN2 TIMELINE(BAND TYP.(STA 4+91) zx ......... .....•..::.`.:.rci:i�•:ii•:irr 8 r:i•cr::�::•. -... _ :.. alfa ------------------------------------------. PLMNING+GEGIGN 1 2 MISSOULA FLOOD PAVING E —ICE AGE PAVING INTEGRAL COLORED CONCRETE -TRAIL CONCRETE 7YP. �, GLASS SEEDEDMgr Shepeng the Futurenr CONCRETE Pl?RTL4Nb s/xsswsa�srrurFc�esr€aoarnxnnrn.aRernr ?8-'PF+�]HB-�'OP FAK'(i(G7119-ffiCG 4 1 ICE AGE AND MISSOULA FLOOD PAVING LAYOUT �•�tfPtyofr�Rr�cr ..�� 35 City of Tigard I Alta Planning+Design �u ,s ire r FANNO CREEK GREENWAY, WASHINGTON COUNTY, OR Client Reference: Steve Gulgren, Alta worked with Tualatin Hills Park& Recreation District to complete Tualatin Hills Park and Recreation a challenging gap in the Fanno Creek regional trail system. Alta led a District, (503) 629-6305, multi-disciplinary team through the design, permitting, and construction sgulgren@thprd.org phases of the project. Construction was completed in December of 2011, Year: 2006-2011 opening the trail to cyclists and pedestrians of all abilities. The segment follows the Fanno Creek through a wooded area with several wetlands. Alta staff worked closely with local and regional permitting agencies to find creative solutions that balanced sensitivity to the natural envi- ronment with the public need for a link in the regional recreation and transportation corridor. Alta staff met with area residents and property holders to address concerns including creek flooding, loss of privacy, impacts to the natural area, and crime. The pathway passes through seven separately owned properties. Property donations, easements, and agreements were forged so that the public would have trail access in perpetuity. Following an environmental review of the site, wetland concurrence was achieved with the Army Corp of Engineers (ACOE) and Department of State Lands (DSL). Eleven boardwalks were designed to minimize impacts to site resources. Boardwalk were carefully aligned and designed with a minimal footer footprint to reduce impacts. Wetland impacts were approved by both ACOE and DSL via the Joint Permit application process. 36 Tigard Street Heritage Trail I Alta Planning+Design ro Fanno Crook e' tet, may'. Working closely with Clean Water Services, the design avoids sensitive resource areas as much as practicable. Permanent impacts to the project site were quantified so that an appropriate amount of enhance- ment and mitigation of sensitive habitats could occur per local codes. Enhancement efforts included the planting of native plant species as well as the removal of invasive plants using manual, low-impact + , methods, in areas identified as degraded. Mitigation occurred both on and off site via the creation of new wetland areas. As part of the project, easements designating and conveying stormwater rights to Clean Water Services, were established. Alignment of the trail considered route options that avoided mature native trees. By doing so, the project exceeded the City of Beaverton's tree ordinance by impacting less than 25% of existing trees on site. Per local codes, mitigation is not required unless 50% of trees are impacted s ; Per FIMA regulations, the project team created a hydraulic model to predict the impacts of the implemented design on flood levels of the Fanno Creek. Working with water resource engineers, a no-rise certifi- cation was achieved assuring nearby residents that implementation of the trail would not increase the likelihood of flooding in the area. Additional design solutions included the removal and restoration of nearly 38,000 square feet of parking area and contaminated soil. Close monitoring of the soil removal process occurred so that all contami- nants were properly removed and disposed of. The former parking lot now includes a restored streambank and created wetland with expanded flood storage capacity. 37 City of Tigard I Alta Planning+Design -`T F Yy GARDEN OF SURGING WAVES - HERITAGE SQUARE, ASTORIA, OR Client Reference: Paul Benoit, The Garden of Surging Waves, since it's grand opening, has become former City of Astoria City Manager, a welcoming urban space for community members of all ages. The (510) 420-3042, Garden is next to a senior center where elders enjoy rounds of chess pbenoit@ci.piedmont.ca.us games with young relatives, children make rubbings from the bas-relief Brett Estes, City Manager, City of quotes on the bronze art, and many have lunch at the stories-filled Astoria, (503) 325-2017, setting. Rockeries from China are at times imaginary horses that take bestes@astoria.or.us adventurous little riders to far away lands. Tai-Chi groups practice at Year: 2006-2014 the sturgeon mosaic while a spontaneous hug at a dragon column cools the arms on a hot summer day, and under the symbolic heavenly circle, newlyweds have been blessed. Suenn Ho and RESOLVE worked closely with the City of Astoria to marshal this challenging project into an award winning "living room" for all to enjoy. The interpretive modern design offers episodic stories of early Chinese immigrants and their lives in Astoria. The design celebrates the natural beauty of aging, while the City is happy to not worry too much about maintenance. Suenn's leadership responsibility ranged from project management, master planning, and concept design through construction detailing, signage design, integration of artists and local students into the design team, as well as marketing and fundraising. This"naming-opportunity-filled" urban plaza successfully inspired donors to offer repeat contributions. 38 Tigard Street Heritage Trail I Alta Planning+Design Soon after the Astoria City Council and the Chinese Park Advisory Committee approved the relocation of the Garden of Surging Waves to the block fronting City Hall, Suenn Ho worked with watercolor artist Richard Hoyen in generating a concept representation of Heritage v Square—a glimpse of what Phase 1 and Phase 2 may look like for the north half of the block. This view from City Hall functioned effectively as a fundraising tool. Quotes from Astoria Chinese families recall the stories that were passed 'i on from earlier generations, some for the first time. The stories capture the sad, the loving, and the humorous moments that readers of all heritages can relate to and appreciate. Fragments of the quotes float like clouds appearing in and out of the implied vertically "hung" Chinese . scrolls. The weather steel quotes leave a rich orange patina on the bronze bas-relief of Chinese and English quotes of Chinese teachings, beliefs and values. Hand-hammered bronze arcs of traditional Chinese landscape paintings are inscribed within the weathered steel Moon Gate. The ornate threshold flanked by a pair of cast bronze bas-relief Northern Chinese lions offers a formal invitation to the journey through the Garden of Surging Waves. E One of the eight marble dragon columns was broken in transit from China to Astoria. The broken column elicited a tremendous amount of sympathy from the Astoria community. Hence, this column, instead of being replaced, has custom-made steel braces so it can stay with its "family", a story to which many immigrants can relate. Many items in this Garden have donor naming opportunities. Unlike the seven columns that were each priced at$15,000 for a naming oppor- tunity; the mended column was priced at $25,000. Columbia Memorial • `` Hospital of Astoria jumped at the opportunity as the "symbolic healer" of this column. __ The Transition of Pavilion is the focal point of the Garden of Surging Waves. The Chinese design principal of squares (EARTH) and circles (HEAVEN) represent universal HARMONY. The centrally suspended glass salmon lantern and the glass sturgeon mosaic pay homage to the hard-working Chinese laborers in the Astoria fish canneries in - the late 1800s and much of the 20th century. Local timber is used in . building the part of the pavilion structure that symbolizes the Chinese roof-brackets. Rugged regional basalt blocks serve handsomely as majestic benches. The Pavilion of Transition reflects the transitions that immigrants experienced along their arduous paths to a new life. Along the north edge of the Garden are five elongated high-density pre-cast concrete timeline benches. Inlaid are 24 bronze timeline markers with historic facts and data about the Chinese-Astorians that were researched by Astoria students. One of the benches has two sculptural chess tables. Along the Garden's north side, on Duane Street, there are 15 engraved granite timeline planks laid into the Astoria bicen- tennial Heritage Walk that depict multi-heritage historic facts recorded rim in Astoria. More granite planks will be added in Phase 2. 39 City of Tigard I Alta Planning+Design Y. ;.3 OLD YOUNGS BAY AND LEWIS & CLARK HISTORIC BRIDGES INTERPRETIVE DISPLAY, ASTORIA, OR Client Reference: Melissa Suenn Ho and John Flynn of RESOLVE were the prime consultants, Sutkowski, Project Leader/Project leading the design team that included artisan-fabricators to create an Manager, Oregon Department interpretive display that utilized salvaged historic gears and bridge of Transportation Area 3, (503) parts. The interpretive display highlights the two bascule bridges' 986-2639, Melissa.SUTKOWSKI@ historical significance to the community as well as their early 20th odot.state.or.us century engineering accomplishments. This installation also pays Year: 2015-2016 homage to Conde B. McCollough, Oregon State master bridge designer, who built 13 bridges along the Oregon coast. Images of the original hand-drawn engineer drawings and historic photo images were sand- blasted onto black granite panels. The team developed an outreach program and conducted a very successful contest for poems/sketches with the local elementary school. ODOT's leaders adored the students' submittals and decided to have all them be sandblasted onto the granite panels opposite from the images of the historic bridge drawings. Local high school metal shop students custom-made a time capsule that served as the container of the poems and sketches from the young students. Suenn and John, together with their team of artisans and fabricators, designed, fabricated, and installed this distinct interpretive display which captures the essence of the two bridges and serves as a view point to both bridges. The project was delivered on time and on budget 40 and the grand opening was a festive celebration filled with pride. ppiitltl j . .- a - _ 6rigincxliy bottM1 appsac�ch „.)�'� spans were canstnscted ,I entirely at woca-d includtnythe piles,bracli'tg°deck,cxxNcl[dtks In 2014-t sr the west oppegp span was remcwed and to using modern steel san NOUSP "4f'CROSS concrete mqtMOM a encxls, a*' I poll. all " x t 'a C7^d YlH1F1©s L161y$��E. .. tsx vnM rcis I. 'j; ) A. Or } �ryygy u yy...li ehy ,+��. ('.♦ ra^4a M a H+3 jI t, p'I ky I pp7yt l 'j t [F yti tnn•r n I d �„ _ X51 u � t ReEK'iR'h[' i'�� r' ♦: uaL. .w..y� n'"ai ^''.fin" C� 1`n47UINF.nnY e•Iri:K led LDonz M,y xb'm ,.f b.-d Ila w;prviM x,am�rwrvs-cwr. } *�.�hY TEflMO-RHG KID'' _ a�rar�n crnRs w+xvu ` ,.i a Ghl'E n- nvvrNwEs�oel I =fi .�dc, . zencv an =hl r rel d MG{ r.:. r LI'M jt liltI�fl. r:�. r.i'S;dgnc'• E [JFR m 1 tl l! �.� abll` "Y.li F Wr 71 ♦. r .i b This page intentionally blank transportation I recreation I innovation a ! M i _ a COST STRUCTURE ALTA RESOLVE .. a N J W 0 t J y o a Q a ro c Q iv iv — iv Ko tm: aLd>O 0 Lc N _casQi e+ u>J >- mW O 2D l 'vcc y U O 4).R t,N 10 N C p c N N r Y W d A t vii N 7 tp C'p U f d C7 Ln Gd Nd UQ W d w 'i)0- IYa H 2077 Hourly Rates $200 $250 $725 $725 $95 $95 $735 $735 $175 $700 Task 1:Project Management Project Management 4 32 Task 2:Project Research and Data Collection Background Information Review 2 4 8 6 8 Topographical Survey 2 8 8 40 42 Geotechnical Investigation 2 8 Opportunities and Constraints Matrix 4 4 8 8 8 Task 3:Data Strategy Preliminary Design(30%) 8 8 40 32 80 40 40 16 Design Development(60%) 4 32 32 40 40 40 Construction Documents(90%) 4 32 32 40 40 40 16 Final Design 4 20 8 20 Task 4:Permitting Permit Matrix and Timeline 2 4 Downtown Development Review 2 4 12 Public Facilities Improvement 2 4 Application Electrical Permit 4 CWS Service Provider Letter 2 4 12 CWS 1200-EN Application 2 4 12 CWS Stormwater Connection Permit 2 4 20 ODOT Rail ROW Occupancy Permit 4 8 12 20 Task 5:Construction Administration Pre-Bid Meeting 2 2 Answer Bidder Questions 2 4 Prepare 1 Addenda 4 12 Provide Digital Files 4 Conduct 1 Phone Interview 2 2 2 Review up to 10 Submittals 12 12 Respond to up to 5 RFI's 8 8 4 3 Site Inspections 8 8 8 Substantial Completion Walk Through 2 2 2 Final Walk-Through 2 2 2 Project Close-Out 4 4 Total Hours • 18 260 200 196 152 156 40 46 50 NOTES: Reimbursable expenses accommodate travel to and from project site over life of the project. Permit fees are not included in this estimate of costs. City to pay all applicable permit fees. TOTAL TOTAL BUDGET+ TOTAL TOTAL REIMBURSABLE TOTAL OPTIONAL OPTIONAL GRI AMODEO HOURS LABOR EXPENSES BUDGET REYES TASK FEE TASK FEE 22 76 $98 $174 O2 12 $14,650 $173,690 6 6 $14,650 $173,690 54 18 1250 30 94 $9,450 $2,520 $158,540 $500 $159,040 $5,250 $9,400 $14,650 $173,690 This page intentionally blank transportation I recreation I innovation I ADDITIONAL 72; LI JL Ta IF '�. u' d - 4� �:F ' i -�:tea u . ,.«3 r• - ,tl: �. �1ry, This page intentionally blank transportation I recreation I innovation Tigard Street Heritage Trail I Alta Planning+Design ADDITIONAL SERVICES The Alta/RESOLVE team provides a variety of services that could complement this project. One of the key additional services we can offer is working with local artisans to provide custom services for trail elements. Suenn Ho of RESOLVE has worked with an artisan collective in the past on projects such as Astoria's Garden of Surging Waves. During the design of the 50'x13' "Story Screen" for the project, Suenn worked with Specialty Metal Fabricators (SMF) to create customized laser-cut designs in the Corten steel. SMF then did site preparation, excavation, and installa- tion of the entire display. She also worked with JUNO Glass, another local artisan, for sandblasting services for the display. The artisans would be involved during the fabrication stage of the project; their costs are dependent on the specific services needed. Alta also has a dedicated team of graphic designers that could offer support during the project, particularly with regard to an expanded system of wayfinding signage or public information material. Cat Cheng, Art Director/Graphic Designer: $112/hr Elizabeth Bisegna, Graphic Designer: $85/hr 49 This page intentionally blank I transportation I recreation I innovation t F� rJ. I 4 • F /fF This page intentionally blank transportation I recreation I innovation Tigard Street Heritage Trail I Alta Planning+Design Mike Rose, PLA alta Principal-in-Charge `I �. PLANNING+DESIGN Mike is a Landscape Architect with over 18 years of experience. He is an expert Project Manager who leads a broad range of planning, design, and engineering I► projects including parks, soft surface trails, rails-with-trails, and regional trails. Mike I-W leads Alta's Trails service area, providing strategic oversight to projects across the i country. His work ranges from trail connections in rural environments to region-wide greenway plans, Complete Streets, and urban streetscapes. EDUCATION RELEVANT EXPERIENCE MURP, Portland State CV LINK MULTIUSE PATHWAY, COACHELLA VALLEY, CA University, 2004 As Project Manager, Mike is overseeing a team of nine firms for the development of BLA, University of this multi-use pathway through the Coachella Valley. CV Link will connect the nine Oregon, 1996 mid-valley cities in Phase I and eventually add the remaining cities in a future phase. Alta authored the master plan for the CV Link and is now leading design and engi- neering. The first segment is scheduled to break ground in late 2016 with additional PROFESSIONAL segments to follow until completion in late 2018. HIGHLIGHTS STAFFORD BASIN MULTI-USE PATHWAY, LAKE OSWEGO, OR Alta Planning + Design, The Stafford Basin Multi-Use Pathway is a recreation trail that runs through the open 2004- spaces of rural Lake Oswego. This trail design makes use of boardwalks to cross Adjunct Instructor, existing wetlands and frame views of the agricultural landscape. Mike led the effort Portland State to complete design and construction drawings for this pathway as well as adminis- University, 2010- tration during construction. BURKE GILMAN TRAIL IMPROVEMENTS AND CAMPUS WAYFINDING, PROFESSIONAL UNIVERSITY OF WASHINGTON, SEATTLE, WA REGISTRATIONS The 27-mile Burke-Gilman Trail in Seattle is one of the oldest urban rail-to-trail projects in the country and the most used bicycle facility in the Seattle region. Oregon Landscape As subconsultants, Alta, with Mike as Senior Advisor, provided environmental and Architect#627 transportation policy,design guidance,and detailing review expertise for trail devel- opment Alta also helped develop a campus wide wayfinding system. The goal was to help connect trail users to campus destinations, light rail stations,transit hubs and neighboring districts. SPRINGDALE DOWNTOWN, COMPLETE STREET, AND REVITALIZATION PLAN, AR Mike served as Project Manager and designer to develop a Downtown Master Plan for the City of Springdale. The goal of this urban development and revitalization program was to enhance downtown as a thriving, clean, friendly, and attractive destination that improves economic vitality and supports new business opportunity. The plan outlines a design vision for the area, public space development, guidance for transportation and utility infrastructure, steps for neighborhood preservation, and economic development strategies to support the desired vision,and establishes a framework to guide future private investment. OTHER RELEVANT EXPERIENCE • Oregon State Parks Trail Standards and CAD Drawings • Main and Commerce One-Way Couplet, Las Vegas, NV • Palo Alta Bicycle Boulevards Feasibility and Design, CA 111 City of Tigard I Alta Planning+Design George M. Hudson, PLA alta Senior Advisor PLANNING+DESIGN George is a landscape architect with over 30 years of experience, and is one of the leading trail and bikeway designers in the United States. He has acquired rights-of- ways, master planned over 300 miles of alternative transportation routes,secured in excess of$10 million dollars for development projects, facilitated the public process on hundreds of projects, addressed endangered species issues in conjunction with development projects, successfully negotiated trail rights with railroads, and over- EDUCATION seen $35 million dollars of construction. George has a proven record of successfully working on complex projects requiring a multi-disciplinary team approach. MLA, University of Oregon, Eugene,1985 RELEVANT EXPERIENCE BLA, University of STAFFORD BASIN MULTI-USE TRAIL, LAKE OSWEGO, OR California, Berkeley, 1983 Alta, with George as Principal-in-Charge, provided landscape architectural services for this 1.5-mile long trail for the City of Lake Oswego and the Three Rivers Land PROFESSIONAL Conservancy. The scope of work included trail alignment development, wetland HIGHLIGHTS delineation at three sites, state and local permitting, design development, construc- tion document production, cost estimates, and construction oversight. Trail ameni- Alta Planning + Design, ties included interpretive signs, native riparian plantings/wetlands restoration, two 2000- boardwalks, benches and picnic tables. City of Portland OR, CV LINK MULTIUSE PATHWAY, COACHELLA VALLEY, CA Parks & Recreation, George is Principal-in-Charge for the development of the master plan for a nearly Landscape Architect, 80-mile portion of the Coachella Valley's CV Link multi-use pathway. The CV Link Trail Planner, 1990-2000 will connect nine cities within the Eastern Riverside County region. The team is preparing a parkway master plan, a Neighborhood Electric Vehicles (NEV) Plan to Project Manager, meet legislative requirements, and construction documents for segments identified Mayer Reed Landscape for early action, including wayfinding and signage elements. Architecture, 1989-1990 TONQUIN TRAIL MASTER PLAN, TUALATIN, OR George was the Principal-in-Charge to develop a master plan for this 16-mile PROFESSIONAL regional trail. The plan weaves together a network of open spaces, trails, planned REGISTRATIONS developments, cultural areas, and neighborhood and community parks. The study Landscape Architect: also refined previously-studied alignments and developed a more detailed product specifying how the trail will be implemented. OR #280 WA #814 SCOUTER MOUNTAIN/MT. SCOTT TRAIL LOOP MASTER PLAN, OR NC#1804 George served as the Principal-in-Charge for Metro and North Clackamas Park TX #2310 & Recreation District to establish potential alignments for the Mt. Scott/Scouter CA#4455 Mountain Loop Trail. Planning, design, and environmental analysis helped determine the most feasible routes for a multi-use path that will accommodate pedestrians and ID #16587 cyclists within a study area including the town of Happy Valley, southeastern City of INC #1804 Portland and unincorporated portions of Clackamas County. NV#624 OTHER RELEVANT EXPERIENCE • Tualatin River Greenway, OR • Fanno Creek Trail, Washington • Maricara Park Trail Design, Portland, OR County, OR • Eastbank Esplanade, Portland, OR* • Kaiser Woods Park, Phase II Improvements, Beaverton, OR • Springwater Corridor, Phase V, • Sunset Park, Corvallis, OR Gresham, OR iv • North Clackamas Community Park, OR Tigard Street Heritage Trail I Alta Planning+Design Deven Young, ASLA alta Project Manager `J PLANNING+GESIGN F Deven is an experienced Project Manager and designer, adept at overseeing and facilitating design and implementation for trail, park, and open space projects. He manages interdisciplinary consultant teams on projects that meet client expecta- tions and are delivered on time and within budget. Deven offers expertise in public outreach methods and his technical strengths and design proficiency can be seen in his conceptual designs and construction details. EDUCATION RELEVANT EXPERIENCE MLA, University of Oregon, 2013 CV LINK MULTIUSE PATHWAY, COACHELLA VALLEY, CA Deven is currently the Design Project Manager for CV Link. He is currently managing BA, International a team of 8 Alta staff and 12 sub-consultant's to implement the first 50 miles of Studies, UCSB, 2005 CV Link. This management has included extensive outreach to develop the overall project identity as well as agency and engineering coordination. Deven has guided PROFESSIONAL the team through this complex project to deliver the PA/ED phase on-time and HIGHLIGHTS under-budget. Oregon ASLA CATHEDRAL CITY WHITE WATER BIKE PATH, CA Outstanding Emerging As Project Manager, Deven is managing the engineering design and implementation of three miles of off-street multi-use pathway and a half mile of on-street two-way Professional, 2016 cycle track. All off-street pathway runs along the Whitewater flood control levee; Oregon ASLA Deven coordinated with Coachella Valley Water District, Riverside County Flood President's Chapter Control and Conservation District, Desert Water Agency and five private property Service Award, 2016 owners to receive all necessary permits, including water quality and stormwater BMP design while accommodating very complex right-of-way constraints. Pathway Alta Planning + Design, construction is underway and Deven was asked to lead the construction administra- 2014- tion and provide construction management oversight. Pathway elements include Koch Landscape iconic flood wall design, illuminated shade structures, hydration station, integral Architecture, 2013-2014 color concrete, embedded glass and on-street NACTO approved intersection and Mackenzie, 2012-2013 cycletrack design. METRO REGIONAL TRAILS SYSTEM PLAN, OR Deven is Alta's Assistant Project Manager for Metro's overall system plan develop- PROFESSIONAL ment, leading the Regional Trails System Plan tasks. This project is ongoing and REGISTRATIONS Deven plans to Project Manager the second phase of these efforts working closely American Society of with Metro's regional Trails Coordinator, Mel Huie. The overarching premise of the Landscape Architects system plan is to move from a transactional approach into a transformational system of parks, natural areas, and trails for the Metro region. The plan addresses economic Oregon Recreation and and health benefits of trails, user experience, and outlines a set of criteria for priori- Parks Association tizing Metro resources. Working through this process has given Deven a key under- standing of our regional trail system and each trails unique identity. OTHER RELEVANT EXPERIENCE • Tualatin River Greenway, OR • Wilsonville Wayfinding Strategy • Downtown Vancouver Pedestrian Review, OR Wayfinding Master Plan, Vancouver, WA • Bellingham Bicycle Wayfinding, • Walter Turnbow Park, Springdale, AR WA • Explore Washington Park Wayfinding and • Clackamas Regional Center Branding Strategy, Portland, OR Wayfinding System Plan, OR • Wichita Wayfinding Strategy, KS V City of Tigard I Alta Planning+Design Christo Brehm alta Assistant Project Manager PLANNING+DESIGN wit Christo is a landscape designer with experience with active transportation, resi- dential, urban and park design, floodplain conservation and restoration, and public engagement facilitation. He enjoys both the nuances of construction details and the Ili big picture perspective of larger planning efforts. He contributes strong technical skills in digital terrain analysis, path route analysis and selection, and opportunity and constraint analysis. Christo especially enjoys pedestrian, bicycle, transit and EDUCATION automobile design projects, which employ his skills in existing conditions analysis, production of design intent drawings, materials understanding, and knowledge of BA, Planning, Public fabrication techniques and specifications relevant to wayfinding. Policy and Management, University of Oregon, RELEVANT EXPERIENCE 2008 CV LINK MULTIUSE PATHWAY, COACHELLA VALLEY, CA MLA, Master of Alta is preparing a parkway master plan, a Neighborhood Electric Vehicles Plan to Landscape Architecture, meet legislative requirements, preliminary engineering for a core 50 mile segment, University of Oregon, and an implementation strategy with immediate next steps and segments for near- 2012 term construction or upgrades. A wayfinding plan was developed with a bold color palette and an array of site furnishings and lighting. Christo is serving as the Project PROFESSIONAL Manager for the wayfinding component and as architectural design lead for the HIGHLIGHTS overall project. Alta Planning + Design, COQUITLAM WAYFINDING SYSTEM PLAN, BC 2015- Alta's work was based on comprehensive analysis of existing transportation infra- structure and identification of need. Christo developed iterative design proposals for a cohesive family of wayfinding signs and maps kiosks for travel by automobile, PROFESSIONAL transit, bicycle, and walking. Christo worked with Alta's graphics team to develop REGISTRATIONS a large kiosk map prototype for major civic locations in Coquitlam. For each of the travel modes and sign types, typical placement diagrams were developed. American Society of Placement guidance was incorporated into a series of before and after scenarios Landscape Architects for specific locations showing how an entire trip from origin to destination can be transformed by introducing effective wayfinding. CITY OF WILSONVILLE WAYFINDING PLAN Alta supported the City of Wilsonville's Engineering Department by completing a comprehensive review of the City's draft bicycle wayfinding plan. Christo reviewed and made recommendations concerning technical sign design guidelines, sign type selection,sign placement in the right of way, and destination hierarchy organization. BUSH'S PASTURE PARK RHODODENDRON GARDEN OVERLOOK, SALEM, OR* Through the generosity of private donors, a weed infested hillside was transformed into a beautiful Rhododendron Garden inside the premier urban parkin Salem.Christo served as Project Designer. The scope of work included site survey and existing conditions analysis, interactive stakeholder meetings, grading and drainage, path alignment, plaza design, and intensive construction supervision and management. OTHER RELEVANT EXPERIENCE • Merritt Wayfinding System Plan, BC • Garden Corner Curves, Tualatin, OR • Cathedral City White Water Bike Path, • Cedar Creek Trail, Sherwood, OR CA A *completed prior to joining Alta Tigard Street Heritage Trail I Alta Planning+Design Sacha Barkhuff, PE alta Senior Project Engineer `J PLANNING+DESIGN Sacha is a licensed professional engineering in the state of Oregon,with over 18 years of active transportation design experience. His dedication to high-quality products is evident in all his work, whether his is producing engineering plans, CAD drawings, or preparing cost estimates. Sacha offers deep experience in civil and mechanical design, GIS modeling and mapping, QA/QC plan set review, CAD drafting, survey and topographic mapping, permitting, cost estimating, and field investigation. He EDUCATION is an Oregon native and has worked with local entities including City of Portland, Port of Portland, TriMet, and ODOT, as well as clients such as the Army Corps of BS, Civil Engineering, Engineers and the US Forest Service. Sacha is proud to provide his expertise to Oregon Institute of active transportation projects in Portland and across the US. Technology, 1994 RELEVANT EXPERIENCE PROFESSIONAL CV LINK MULTIUSE PATHWAY, COACHELLA VALLEY, CA HIGHLIGHTS Sacha is providing design engineering services for the development of a nearly 60-mile portion of the Coachella Valley's CV Link multi-use pathway. CV Link will be Alta Planning + Design, an innovative,multi-modal facility of national importance that connects communities 2015 - in the Coachella Valley while providing significant environmental, health, wellness, Design Engineer, and economic benefits. Sacha is leading civil engineering, including design of the Thomas/Wright, Inc., path alignments. His work includes creating alignments, profiles, corridors,sections, 1996-2014 bridge approaches and in-channel crossings, and final grade surfaces. Sacha also created and is coordinating CAD standards for the project and is working closely with sub-consultants on implementation. He is coordinating with project managers PROFESSIONAL on design concerns and plan production. REGISTRATIONS TUALATIN RIVER GREENWAY TRAIL GAP, OR Professional Engineer: For this project, Alta developed a new bicycle and pedestrian path which will enable OR #52210PE commuting between residential and commercial areas and public facilities in Tualatin. WA #40151 Sacha prepared site plans required for Interpretive Design,and coordinated drawing set including plans and details with the Interpretive Design Team. LAMAR LOOP MULTI-USE TRAIL, LAMAR, CO Sacha is an Engineer on Phase 1 of this project,which features on-street bicycle facil- ities and multi-use trail sections. The design features protected bike lanes, multiple trail crossings, wayfinding. When complete, the project will be a 9-mile loop of the city with a majority of Phase 2 being trail segments. His role included setting up survey drawings for a project base map, and providing design guidance for vertical alignments. He also completed design review for QA/QC. MARINE DRIVE BIKE/PEDESTRIAN PATH, PORTLAND, OR* Design Engineer for 2,200 feet of bike/pedestrian path for the Port of Portland. The new path connects Marine Drive to the Portland International Airport and to NE Cascade Parkway. The design includes ADA, national and Oregon Department of Transportation standards. Prepared and coordinated all plan sheets, permit draw- ings, and design details for the project. OTHER RELEVANT EXPERIENCE • Explore Washington Park • Cathedral City White Water Bike Path, CA Wayfinding and Branding • Jordan River Trail Wayfinding Plan, West Strategy, Portland, OR Jordan, UT *completed prior to joining Alta • Walter Turnbow Park, Springdale, AR vii City of Tigard I Alta Planning+Design Elizabeth Auvil alta Project Designer PLANNING+DESIGN Elizabeth is an organized project manager and designer who is passionate about creating opportunities for all people to connect with nature. Her life-long passion for enriching public spaces includes managing urban projects such as New York City bike share expansions to being a designer on complete streets,trail, and wayfinding projects that improve individual experiences in suburban and rural settings. Her clear graphics and technical drafting create rich and outstanding project deliver- EDUCATION ables. Elizabeth balances her attention for detail and team coordination skills with overall project goals to efficiently create and deliver quality products. Certificate in NCI Charrette Management RELEVANT EXPERIENCE and Facilitation, 2016 Bachelors' of Landscape KENDALL SQUARE URBAN RENEWAL AREA STREETSCAPE REDESIGN, CAMBRIDGE, MA Architecture, University Elizabeth served as a project designer during multi-day workshop. She gathered of Oregon, 2013 existing conditions data while participating in a site walk as well as background information from city staff and stakeholders. She contributed to opportunities and PROFESSIONAL constraints discussions and mapping. Then collaborating with an interdisciplinary HIGHLIGHTS Alta team developed conceptual designs for bike facilities in the study area.Elizabeth created plan and section drawings illustrating how the proposed alternatives along Alta Planning + Design, Galileo Galilei Way would fit within the existing conditions. 2015- WICHITA WAYFINDING, KS Mackenzie, 2014-2015 Elizabeth was the project designer, developing two series of designs for the Wichita Oregon State Dept. Bicycle Wayfinding Signage System. The designs echoed the local identity with of Parks & Recreation inspiration from regional icons like the Wichita flag and the prominent Keeper of the 2013-2014 Plains landmark. The signage families included both on and off street directional, confirmation, and turn signs, as well as pavement markings, mile markers and infor- mational kiosks. She also contributed content to project reports and memos, and PROFESSIONAL analyzed public surveys on the wayfinding system needs and the signage designs. REGISTRATIONS CEDAR CREEK GREENWAY TRAIL SOUTH, SHERWOOD OR American Society of The City of Sherwood is seeking to expand its shared-use paths. Elizabeth served Landscape Architects as a project designer during the early stages of the project, and contributed to the placement of the wayfinding system for the on and off street shared-use path that will run along Cedar Creek. METRO OFF-ROAD CYCLING FEASIBILITY STUDY, OR Elizabeth contributed her graphics skills to develop renderings and visuals high- lighting key concepts of the feasibility study. Major contributions included graphics illustrating user experience and trail types. OTHER RELEVANT EXPERIENCE • CV Link Multiuse Pathway, Coachella Valley, . Orange County Complete CA Streets, Port Jervis and • St. Helens Branding and Wayfinding Newburgh, NY Guidelines, WA • Benmont Avenue Corridor • Las Vegas Wayfinding Guidelines, NV Nonmotorized Improvements, • Humboldt Bay Trail South, CA Bennington, VT VIII Tigard Street Heritage Trail I Alta Planning+Design Suenn Ho RESOLVE Urban Designer/Artist Suenn Ho is a versatile urban designer and professor of architecture who has designed a broad spectrum of projects including notable commissions from several Oregon municipalities as well as private sector projects. She has been a key consultant for Economic Development Plans, Streetscape Plans, Chinatown Outreach programs, and art installations. Her work as a designer with local architectural firms includes the West Linn Public Library, Pacific Tower (senior affordable housing) in Old Town EDUCATION Chinatown, and the programming/design/renovation of eight NW Natural service and command centers. Her commission with the City of Astoria to design their BA, Williams College, bicentennial Legacy Gift, Heritage Square,encapsulates a rich range of design deliv- 1985 erables- master planning, architecture, landscape design, and custom-designed art Master of Architecture, pieces. This high profile public project, the Garden of Surging Waves, was named in Graduate School of an international competition as one of CODA's Top 100 Design Projects shortly after Architecture, Planning its grand opening. The Garden of Surging Waves received the prestigious ORPA and Preservation 2014 Design Award and, as well, was awarded the "Best Downtown Improvement (GSAPP), Columbia Project" by Oregon Main Street in the same year. University, 1988 Suenn holds a Master of Architecture degree from Columbia University. Suenn was awarded a Fulbright Fellowship and NEA (National Endowment for the Arts) grant to study high density urban enclaves and to research five urban Chinatowns across the United States. She has taught consistently at the University of Oregon's School PROFESSIONAL of Architecture since 1993. Suenn received the 2011 inaugural Honored Citizen AWARDS Award from the Portland Lodge of the Chinese American Citizens Alliance. She is a 2014 Daily Journal of Commerce"Women of Vision" honoree and received the Asian For Garden of Surging Pacific American Chamber of Commerce 2014 Most Distinguish Individual Award. Waves, Astoria, OR: Suenn is familiar with ways to use her design to help City entities and non-profit 2014 Design Award, organizations successfully achieve capital campaign goals. Clients of Suenn's that Oregon Recreation & have benefited from her fundraising acumen include St. Ignatius School, the City of Parks Association Seaside, the City of Astoria and OMSI. Oregon Main Street 2014 RELEVANT EXPERIENCE Excellence In Downtown Revitalization Award TIGARD STREET HERITAGE TRAIL CONCEPT DESIGN, OR , "Best Downtown In the past two years, Suenn, along with project team leaders, working closely with Improvement Project" the City of Tigard in generating the concept design for the Tigard Street Heritage Trail. CODA International Design Awards: TOP 100 GARDEN OF SURGING WAVES - HERITAGE SQUARE, ASTORIA, OR Projects 2014 Suenn served as Project Designer/Project Lead of this effort. Her role included master planning, concept design, project documents SD/DD/CD/CA, assisting the client with cost estimating, pre-qualifying artisans, assisting with contractor bid documents, coordinating fundraising, assisting with generating marketing materials for public events, public outreach, project logo design, donor recognition design, and wayfinding design. OTHER RELEVANT EXPERIENCE • Old Youngs Bay and Lewis & Clark Historic Bridges Interpretive Display, Astoria, OR • OMSI Coastal Discovery Center, Newport, OR • Main Street Public Plaza over Fanno Creek, Tigard, OR IX City of Tigard I Alta Planning+Design John Flynn RESOLVE Project Architect John Flynn,is a licensed architect(NY,OR)with 25 years of experience and has spent his career designing, managing and executing complex and challenging projects for a wide range of clients. He is a member of the American Institute of Architects (AIA) and a LEED® Accredited Professional. Following his BS in Architecture from the University of Virginia and a Master of Architecture degree from Columbia University, John worked in New York City, France and Hong Kong before moving to Oregon in EDUCATION 1993. John is currently serving on the AIA Oregon Council's Board of Directors. BS, Architecture, Prior to co-founding RESOLVE,John held the position of Senior Principal/Managing University of Virginia, Director of the Portland office of MG2 Architecture where, in addition to executing 1980 projects as Principal-in-Charge, he directed the operations of an office consisting of 50 staff. He has also taught at the University of Oregon's Portland Program in Urban Master of Architecture, Architecture and Marylhurst University's Interior Design program. John was the Graduate School of Project Manager/Project Architect for the award-winning Ford Family Foundation Architecture, Planning Headquarters Building in Roseburg, Oregon. and Preservation As lead technical designer, John generated all the details and CNC-ready docu- (GSAPP), Columbia ments for the sculptural steel works at the recently grand opened ODOT historic University, 1987 interpretive installations as well as all the monument installations at the OMSI Coastal Discovery Center. John will be responsible for technical deliverables during PROFESSIONAL the course of design documentation in terms of both quality assurance and consis- REGISTRATIONS tency. He will coordinate all artisan-fabricators on the custom designed installations. AIA RELEVANT EXPERIENCE NCARB LEED®AP TIGARD STREET HERITAGE TRAIL CONCEPT DESIGN, OR In the past two years, John, along with project team leaders, working closely with the City of Tigard in generating the concept design for the Tigard Street Heritage PROFESSIONAL Trail. AWARDS GARDEN OF SURGING WAVES - HERITAGE SQUARE, ASTORIA, OR AIA Honor Award 2002, John served as Principal-in-Charge during this effort, and led technical design and Ford Family Foundation quality assurance/quality control. Headquarters FORD FAMILY FOUNDATION HEADQUARTERS For Garden of Surging John served as Project Architect for this effort. He led master planning, concept Waves, Astoria, OR: design, project documents, and SD/DD/CD/CA. 2014 Design Award, OTHER RELEVANT EXPERIENCE Oregon Recreation & • Old Youngs Bay and Lewis &Clark Historic Bridges Interpretive Display, Astoria, Parks Association OR Oregon Main Street • OMSI Coastal Discovery Center, Newport, OR 2014 Excellence In • APANO: Cultural Center Cultural Heritage Interpretive Design/Donor Downtown Revitalization Recognition, OR Award, "Best Downtown . Metro: Expo Center Event Plaza and New Connector Entry, OR Improvement Project" * SE Division Midway Vision Plan for SE Division and 115th-145th, Portland, OR CODA International . Main Street Public Plaza over Fanno Creek, Tigard, OR Design Awards: TOP 100 Projects, 2014 X Tigard Street Heritage Trail I Alta Planning+Design Robert Lennox, PLS b I u eclat Project Surveyor group Robert Lennox has over 29 years of surveying experience since receiving his certifi- cate in Civil and Surveying Technologies from Albuquerque Technical and Vocational Institute in 1988. He has been a project manager on a variety of survey projects from small site boundary and mapping projects,to large public projects with precise control and stringent mapping requirements. He has in-depth expertise in field and office surveying systems such as AutoCAD Education Civil3d, STAR*NET GPS, and Trimble Business Center. Over the course of his career Certificate in Civil and at Bluedot Group, Pacific Surveying & Engineering (PSE), and Otak, Robert has Surveying Technologies, gained experience in managing a diverse range of surveying and mapping projects. Albuquerque Technical His proficient use of survey equipment, data processing software, and AutoCAD Vocational Institute, 1988 customization skills, combined with his consulting talents, has enabled him to provide high quality work in a responsive manner for his clients. PROFESSIONAL RELEVANT EXPERIENCE HIGHLIGHTS SOUTH WATERFRONT PARK, PORTLAND, OR Bluedot Group, 2002 - This project was for the riparian restoration and park development of approximately Otak, 1995-2002 1800 linear feet of bank on the Willamette River south of downtown Portland.Robert was the project surveyor on the team and led the development of the pre-design Pacific Surveying & base map which included boundary, topography and wetlands locations. All of the Engineering, 1989-1994 work was completed on budget and scope. The work was completed to the City of ST Engineering, Portland Parks Department CAD standards. This work also included managing a 1988-1989 sub-consultant for the hydrographic mapping of the Willamette River. BLOCK 153 (JASMINE ST.) STREETCAR RELOCATION, PORTLAND, OR PROFESSIONAL This project was to augment an existing map with the current conditions in and REGISTRATIONS around block 153 in down town Portland for the design and relocation of the existing streetcar route serving the central business district. Robert was the project manager Professional Land overseeing the development of the control network, data collection, and drafting. Surveyor, OR #2886 All information, from the original map and newly collected data, was organized and Professional Land formatted for near seamless integration into the finished product. Surveyor, WA#38030 MAIN STREET SIDEWALK, FAIRVIEW, OR This project consisted of Right of Way mapping and construction staking support for sidewalk construction and pedestrian improvements along Main Street, from NE of 3rd Street to SW of 7th Street. JACKS PARK TRAIL AND MASTER PLAN, TIGARD, OR As Project Surveyor, Robert led the pre-design boundary surveying and mapping for the design of a new trail, pedestrian bridge and master plan for Jacks Park. The work included mapping the existing features including the road, fire station parking lot, and the proposed trail, wetland delineation mapping, hydrographic mapping of the creek, boundary resolution of the road right of way, and a portion of the park boundary, and mapping of the park improvements for the master plan. The surveying effort was completed on schedule and under budget. A City of Tigard I Alta Planning+Design Gene Tupper, PE, GE Geotechnical Engineer Gene has served as lead geotechnical engineer for over 50 project assignments for r park and trail projects and will serve as project manager for geotechnical services. Her relevant geotechnical studies have addressed earthwork for developed and natural areas,slope stability, retaining walls,grass and artificial turf fields, pedestrian and vehicle bridges, pervious pavement design, boardwalks, paved and unpaved trails and paths, paved parking, associated buildings and structures, underground EDUCATION utilities,and stormwater detention facilities.She routinely performs infiltration testing and evaluates results for use in design of on-site stormwater disposal systems and MS, Geotechnical pervious pavements. Engineering, Oregon State University, 1991 RELEVANT EXPERIENCE BS, Civil Engineering, Oregon State University, WILLAMETTE RIVER RAILROAD BRIDGE, SALEM, OR 1989 GRI provided geotechnical engineering services for this City of Salem railroad bridge- to-pedestrian-trail conversion project. The steel-truss bridge was constructed in 1912 and has a span of about 700 feet long and includes an 860-foot-long timber PROFESSIONAL approach trestle. Work included subsurface explorations, laboratory testing, engi- HIGHLIGHTS neering analyses, and development of recommendations for structural fill, design GRI, 1991- of mechanically stabilized earth (MSE) retaining walls, and pavement design. The bridge is listed on the National Register of Historic Places. Received the 2016 Engineer of the Year NW CORNELIUS PASS ROAD: NW CORNELL ROAD TO US 26, award from the ASCE HILLSBORO, OR A 1-mile section of Washington County's road is being widened to allow construc- tion of an additional northbound and southbound lane and turn lane to eastbound President of ASCE US 26, a pedestrian/bicycle path along an abandoned rail line, traffic signals, street Oregon Section, 2009 lighting, pedestrian islands, and stormwater and landscaping improvements. GRI -2010 completed drilled borings and falling-weight deflection testing to characterize subsurface conditions and developed recommendations for new and rehabilitated pavement sections, earthwork, drilled shafts, spread footings, and seismic design PROFESSIONAL considerations. GRI also completed a Phase I Environmental Site Assessment of the REGISTRATIONS corridor. Professional Engineer: SPRINGWATER TRAIL: RUGG ROAD TO DEE STREET, CLACKAMAS OR #17299 COUNTY AND BORING, OR WA #37618 Improvements to a 2.2-mile segment of the Springwater Trail for Clackamas County Professional Parks included construction of a paved multi-use pathway, retrofitting an existing Geotechnical Engineer: railroad bridge, and improving safety and mobility of cyclists and pedestrians. OR #17299ATC-20 The trail follows an abandoned electric trolley corridor. GRI provided geotechnical recommendations for earthwork and pavement design and conducted infiltration Certified Post- tests to evaluate the soils for on-site disposal of stormwater. GRI also completed a Earthquake Inspector Level I Environmental Site Assessment to identify potential sources of contamina- 40-hr OSHA Hazmat tion along the alignment that could impact construction of the improvements. Certification OTHER RELEVANT EXPERIENCE • Westside Trail, Segments 1, 4, and 7, • Rock Creek Trail Segments 2 and 5 Beaverton, OR and North Bethany Trail Segment, • Westside Trail: Rock Creek Trail to Washington County, OR Bronson Creek Trail, Washington • Portland Parks & Recreation, Xii County, OR Duniway Park Improvements, Portland, OR Tigard Street Heritage Trail I Alta Planning+Design Richard J. Amodeo, SE A Structural Engineer AMODEO AW a Rick has 30 years of structural engineering experience, primarily with commercial structures. He has completed projects utilizing steel, wood, conventional concrete, p/t concrete,URM and reinforced masonry,timber,aluminum and FRP.Work included structural design of multi-story buildings, seismic evaluations and upgrades in Los Angeles following the Northridge EQ, renovations, temporary analysis and design for demolition, forensic analysis, expert witness work, proprietary product engi- EDUCATION neering, non-profit engineering for art projects and construction engineering work. MBA, Portland State RELEVANT EXPERIENCE University BA, Architectural RICHARD PROVIDED STRUCTURAL CONSULTING AND ANALYSIS FOR Engineering, THE FOLLOWING PUBLIC ARTWORK PROJECTS: Pennsylvania State • Historic Bridges Interpretive Display, Astoria, OR University • OMSI Coastal Discovery Center, Newport, OR Civil Engineering • Borrello Hillsboro Artwork, Hillsboro, OR Student, Leeds • Kuby Alluvian Artwork, Point Defiance, WA University, England . Belmont Loop, Woodland, WA Richard provided structural design and analysis of the building and its foundation REGISTRATIONS/ to accommodate settlement and seismic forces produced by liquefaction of the MEMBERSHIPS supporting subgrade. Licensed Structural BELMONT LOOP, WOODLAND, WA Engineer: Richard provided structural design and analysis of the building and its foundation OR (PE/SE) to accommodate settlement and seismic forces produced by liquefaction of the CA (CE/SE) supporting subgrade. WA (CE/SE) CHINOOK SALES & SERVICE, LONGVIEW, WA HI (SE) Richard provided structural analysis and design of the foundation substructure to NV (CE/SE) accommodate a new metal building structure.Also design and detailing of a mezza- IL (SE) nine and a steel entry structure. VA (PE) CANNON BEACH ELEMENTARY SCHOOL GYMNASIUM OR NCEES Certified Richard provided a due-diligence structural analysis and report of the building for gravity loads, wind, seismic and tsunami forces. American Society of Civil Engineers DE GARDE BREWING, TILLAMOOK, OR Richard provided a due-diligence structural analysis of an old warehouse building in American Concrete order to support a new brewery facility. Institute LOGUE EQUINE BARN, GASTON, OR Structural Engineers Richard provided structural consulting and analysis for an equine facility. Association of Oregon DUCKRIDGE DECK, SHERWOOD, OR NCEES Structural Richard provided structural analysis and consulting for a multi-tiered residential Committee Coordinator deck. State Of Oregon - LA METRO GARAGE, LOS ANGELES, CA Post EQ and Hazard Ricyhard provided research, structural analysis and forensic analysis of a post- Inspector tensioned concrete building which partially collapsed during construction AN City of Tigard I Alta Planning+Design Flaviano Reyes, Jr, REEYEs Electrical Engineer ENGINEERING Flaviano is the founder and President for Reyes Engineering, Inc. (REI). As Principal- In-Charge over the past 17 years, he directs the design on projects as well as serves as QA/QC and project management for REI. Flaviano has successfully completed several park projects. With over 25 years of experience in the engineering of power distribution systems, fire alarm systems, lighting systems, grounding, telecommuni- cations&security/CCTV infrastructure design,structured cabling design,and renew- EDUCATION able energy systems, he utilizes the WBS Project Management approach. Flaviano is an award winning lighting designer who is passionate about creativity, innovation, B.S. Electrical energy efficiency, and sustainability opportunities on projects. Applications include Engineering, Oregon electrical, low voltage, lighting, renewable energy design for higher education build- State University ings, K-12, healthcare, clinics, heavy/light rail trains and bus stations, bridges, multi- Certificate of modal stations, new and renovation commercial building designs, and Parks and Professional Recreational facilities. Development in Project Management, Portland RELEVANT EXPERIENCE State University PP&R, SOUTH WATERFRONT GREENWAY, PHASE 1 AND 2, PORTLAND, OR PROFESSIONAL The South Waterfront Greenway is a linear park and urban walkway along the REGISTRATIONS Willamette River in the South Waterfront district of Portland, Oregon Reyes Engineering provided design of electrical, Telecommunications, power and control Registered Electrical connections to energy efficient LED lighting systems along the trail. Engineer: OR #18602 THE DALLAS PARK AND RESTROOMS REYES, OR Reyes Engineering provided design of electrical, Telecommunications, power and WA control connections to energy efficient LED lighting systems throughout the park CA and along trails/pedestrian walkways. Company power stations were designed to HI accommodate vendor power for special events/food venues and stage power for music performances. PROFESSIONAL YMCA ROTARY VILLAGE, OXBOW PARK, OR AWARDS Reyes Engineering provided design of electrical telecommunications and energy 2014 IESNA Regional efficient lighting systems for the cabins at Oxbow Park. The AE team was able to Lighting Award Sandy achieve LEED Platinum for the project. Public Library OTHER RELEVANT EXPERIENCE 2015 IESNA Regional • PP&R, South Waterfront Neighborhood Park-Caruthers Park, Portland OR Lighting Award • PP&R, Patton Square Park, Portland, OR Wilsonville SMART . PP&R, Werbin Park, Portland, OR Operations Facility * THPRD, Barsotti Park, Aloha, OR 2016 FC Baker Award a Salem Riverfront Park, Salem, OR Tillikum Crossing Bridge Mt.Talbert Park, Clackamas, OR 2007 IES International 9 Dolores Park, San Francisco, CA Lighting Award LTD Springfield Station • National Tropical Botanical Garden Fuel Cell Project, Kauai, HI City of Sherwood, Snyder Park, OR o PP&R, Washington Park Restroom Remodel, Portland, OR Clackamas County, Sunnyside Village Green Park, OR XIV L . �p ' � .•, , N �� i�` P •:Nle g C �*3 :. :•�r r p , { � � s w' F "WA, � -'. 1 Z ���� 1 °'off '�.,..� ,y .•"�.�•ti �b F A This page intentionally blank transportation I recreation I innovation q Tigard Tra *1 ",� ■ *Arm;, Concept Design I = ' f 100% - Final Document 7.23.2015 Presentation to City Council '' 8.18.2015N • R ,u f' 14 i • '�' ° ° +fes' PREVIOUS DESIGN PROGRESS PRESENTATIONS ' Concept Design at 85% to Advisory Committee 2.23.15 Concept Design at 75% to Tigard City Council 1.20.15 } .A ' `{ yr k? Jit•. F '",, Concept Design at 50% - to Advisory Committee 12.18.14 Concept Design at 25% to Advisory Committee 10.30.14 ' ES 0 L 'S . R H.i E TURE + PL ,NNIN 'reg" n w IS a / ' d• py i` ii iAt f t u. 10 r � M � r Ohio op c if ILI �JL - �,.., ,� ,.. ......�. r� '4.' .� �� x� � 4 � ;•fly, 4 t }d♦ fh Ft^ T :l I. � 40 4 �k I w `Y pp Design A roach The design concept intends to work with the following unique attributes: • Various points of place-making opportunity along the nearly one mile former rail line • A linear crescent shape creates visual interest on k approach for both autos and pedestrians • Connection with the historic Main Street • Rich history of the early development of ` Tigardville • Connectivity with Fanno Creek • Reference to rail history • The Walkable Tigard vision • Installations along the trail need to be relocated should the rail reclaim their easement RESOLVE ARCHITECTURE + PLANNNO Tigard Street Heritage Trail Design Engagement The design process has been guided by: • The City g of Tigard o City Council O R o Community Development / Downtown Strategic Plan F Redevelopment / Public WorksTigard_ rnys • Tigard CC DA / CCAC and community Tamil y�st hatr Plan representatives - • The Tigard Historical Association / Oregon - Historical Society • The Oregon Rail Heritage Foundation / Pacific ' NW Chapter - National Railway Historical 'xii' CAL �' Society CMA f< EOLE ARCHITECTURE + PLANNNG Tigard Street Heritage Trail Design Process Research / Analysis (a)25% l" ti• L Kick Off Mtg Presented Observations to Advisory Committee Generate Design Options , .► , @50% Presented 3 Design Themes to Advisory Committee Synthetize Feedback @75% Presented Project Design Overview to Tigard City Council Refine Design Preference @85% Presented Refined Design Themes to Advisory Committee Finalize Design Concept @ 100% Delivered Final PDF and PowerPoint RESOLVE ARCHITECTURE + PLANNNG Tigard Street Heritage Trail I Design GoaIs The Concept Design strives to be: • Relevant to the history of the community • Built upon the 2010 Tigard Greenway Trail Master Plan • Connecting to the surrounding network of trails • An attractive active trail that is embraced by all ages • Accommodating to proposals from the Advisory Committee and City Council: a fitness trail, a veterans memorial, a BMX track, an outdoor event/market space, some parking and seasonal decor • Respectful to the environment and native vegetation • Accommodating to all users and those with strollers, wheelchairs, bicycles and dogs • An effective supplement to the City's grant applications FELE ARCHITECTURE + PLANNNO Tigard Street Heritage Trail Design Goals The Concept Design strives to be a safe, durable, low maintenance ' public trail that includes the following amenities: • Conveniently placed emergency-police assistance kiosks • Clean and safe toilet facilities (ADA standard) • Drinking fountains • Playful splash pad features Trail lighting RESOLVE ARCHITECTURE + PLANNNG Tigard Street Heritage Trail . Tigard's History & Environment T b .-, -gym.-_ f��•�.r �. I sl . t � r 1 — s Inspirations for an active trail that celebrates People Heritage Nature Art RESOLVE Tigard Street Heritage Trail ,4`RCHI I ECI IJ.�E+ PLANNING Inspirations A �, ryr II :j •fid A Nature Trail t Ae sir Ave Ir I RESOLVE Tigard Street Heritage Trail ,4`YCHI I ECI IJ.�E+ PLANNING Inspirations An Art Trail r 40, �r f. N rt I � 4 V �� Fl• a tt w RESOLVE Tigard Street Heritage Trail ,4`RCHI I ECI IJ.�E+ PLANNING Inspirations Under thBridge R E 16 A a 1_ OutdoorRESOLVE Tigard Street Heritage Trail R• • Under the Bridge inspiration i V-4 s � 4 I y 1 1, i z—� • S .... F a �5 vv RESOLVE Tigard Street Heritage Trail ,4`RCHI I ECI IJ.�E+ PLANNING Inspirations Heritage & Tigard am always full of ideas, but 1 thought something like this on a much larger scale, about the history of _. . Tigard as a rail and farming community could involve ~ - the Fought & Company here in town, the railroad - history community and the city of Tigard. Perhaps " tl ` with embedded rail tracks rising out of the ground, with wheel and gear parts, plows, etc. ;r l Also, as a nod to my small portion of Native American blood, it would be wonderful to see some part of the historical record talking about the Atfalati tribe that inhabited the land before us. This whole valley was their abundant fishing and hunting grounds. ' Elise Shearer zr Tigard Street Advisory Committee Member aR SIR F �p �a RESOLVE Tigard Street Heritage Trail AuCHirtUiiJ-�t+ PLhNNIh#L Ideas for Heritage Screen Heritage & Tigard "Historic Tigard includes the entrepreneurial spirit of the businesses on Main Street and a wide diversity in . the ethnicities that created our community including Germans, Swiss, French, and Japanese, all of whom ' lived in harmony and productivity. The railway allowed Portland and Salem to tap into Tigard's farming commodities and harvest the bounties of 1 , ,T, nature. Barbara Bennett Peterson, PhD Author of the book Images of America:Tigard ` RESOLVE Tigard Street Heritage Trail ARC""E"'J-�t+ PLANNING Ideas for Heritage Screen Heritage & Tigard Some Notable Women in Tigard History for the Heritage Trail Rebecca Jane Denney (1819-1909) "...after coming west in 1849. She was a teacher and with her husband cultivated onions. They aided other immigrants to the area including the Tigards..." Mary Ann "Polly" (Yoes) Tigard - Mrs. Wilson Tigard "...survived the 6 month journey from Arkansas arriving in 1852 and settling on a section of land with her husband, helped him build their homestead..." . Tekla Koenig Scheckla, "...arrived from Prussia in 1894. She bore 9 children and they built a farm together on the current location of Tigard High School..." Oc4,rgw Fruwir4p and NIary,-%kmj,t,rn FF11VInr;,,N xret N'd WiLh thrir h%T Mary Sumpton Frewing "...came from Heston, Middlesex, England `hikir 'in 1996' ...purchased 115 acres known as Frewing's Orchard known today as Images of America TIGARD Frewing Street..." By Barbara Bennett Peterson, PhD Nellie Wesch, "...is one of the best remembered teachers in the Tigard District, teaching at Tigard Union High School in 1926 when it first opened until retiring in 1969 from Tigard Senior High School." Examples of notable women provided by Elise Shearer Tigard Street Advisory Committee Member RESOLVE Tigard Street Heritage Trail ARC""E"IJ.�t+ PLANNING Ideas for Heritage Screen Commerce & Tigard ._ FAMENST0 FARM STORE'- a ! K . a t r LON K Ammar it ► r �r *, lk HOTEL. GERMANIA HALL GRIMSTA RESOLVE Tigard Street Heritage Trail ARC""E"'J.�t+ PLANNING Historic Iconic Graphics for Heritage Screen Rails & Tigard The Portland, Eugene C& Eastern Railway Company i1 ju$q tnaia lo!i r. "The railroads had a direct and significant impact on 350 Miles of Ellcctric Interurban Riail+ways 9n ttsr the development of what would become Tigard. The Willamette Valley railroads were a significant thread in the fabric F OREGON of daily life for the area residents." k ;, ; _ ' Information provided by Ron McCoy, ,, _ *ualaxs �Mn Pacific NW Chapter-National Railway Historical Society _. sYima Human BeingSi - Live Longer in Oregon �..,, 15n"u,oa C+ahltzlri�a d nYlatlrury 1 msicus, atom I4-L-Ar Omenn Ir aw„y -'.,au• AAUA live to be otum SSD to IUU.T^""`old than cla!hr irslln}�im-.nta of M am}see d iAritt 4 f t'l• - *�'�� �'�� � fi,vx,u as the C'niuu- _ _ d ( .� - T�.a" � ii�`Md4T8M Thlse ox d�rwra rPidrrttirw mr�lix°tivx E ,P's. +..+ io ihn tti°itllamrltc 4'nllrg Chao an1xhsre aeuui i i41Leti ccw um E-'Uth. / 8 ' e _ e __ i', I. *!" I ''•'t�.;;" .!tF �,. - I E.arhquakr,pit ft�nt i°]'rl�nrx ti�t7l:Idni�SL M11" en th+° titj%-Y a1f IImr lt-illanVKte '�4-. � � �„ /'•yrs,. wn:ct�. Y:11 w V ff 9 W°i,NY I Why ? 8RyJ1LLI a R a `: i • ,,, tsMILL4e the MW m'dmwe she air We, - ?`+= .• i i '. F,,, tlXsatFc, glut i*-Y aafth the ami amd "^ . , trrrta of alb,iartas rphadnrt K"rna. „. POI TLANIDELi mz&ExsnaN.Ky. The walur euMAv of the 14 illammttr romea uirrri fp=mn shr Carruth ! ° wid +_arum mrWI. of 7AFgrh7 ainxl, pp, rte' ,•,�; °�+ ryh. ax.'�+ori !en"from mit'NlliMm6 n. V, °," �r The ere❑t1amfwTaCureod .rlunr-and 11,7, Tlt�t°mm swlt3 UNA f zizir x makry [UGc4c 2 •.a�'. li4h1ginttbC11,1111ohlotO3alI,1. rC===== You ought to see crops grow in the Willamette Valley RESOLVE Tigard Street Heritage Trail AYC:-HIIEUIIJ-�E+ PLANNING Heritage Material for Story Screen Rails & Tigard "If you are looking for notable quotes with an area focus, 1 would check some of the timetables published for public distribution from around 1908 through 1940. These would be timetables for the Oregon Electric Railway and for local J r lines (the Red Electrics, etc.) operated by Southern Pacific - o Company. Often these public timetables incorporated slogans or phrases promoting the region." Robert I. Melbo State Rail Planner � Oregon Department of Transportation Rail and Public Transit Division Willamette Valley OREGON ELEETRIE F OREGON RAILWAY 6 OIL y A WILLAMETTE ROUTE Human B kp ms-1 n s 9 ►. .,a +rn9esao+ T Longer ive nnk.i L..o� r' - ,NfS86k 1y 1�y �x �-y �y�,'j �{ ftp p9�,,,� elwS9 daara i dS Oregon V n Y Mime ii w ISLe le UNITED RdILW4Y5 Ivan". RE- SOLVE Tigard Street Heritage Trail ARC""EO"J-�t+ PLANNING Rail Heritage Graphics for Heritage Screen r ' zs ••s Fa n n o Creek _. ►� V* - •"�`- .4 ,,.- -•'•y ter. �~ . • - L � ' '1 •- ' - -qtr� � . • . ` lip .-� �ik, r@r ,nom :. L -- � �_f F -A -,� �. • • _� ' - ~ _ • - 4w If AK Rails & Tigard "There are many historical elements to consider at =N" Ra,�►,R the north end that provide inspiration for �� � WllldMF}7E POIfR names. This is where the tracks of the two railroads � �, uhi�en eaitwars (Southern Pacific and the Oregon Electric) crossed each other using a railroad "diamond". Later, the _ diamond was eliminated and the track aligned to a ' junction. IVA k. Consider: "Diamond Crossing", "Diamond - Plaza", "Greton Junction", "Junction Plaza", or perhaps "Red Electric Crossing". All of these have historical relevance and provide opportunities for interpretation." Information provided by Ron McCoy, Pacific NW Chapter- National Railway Historical society RESOLVE Tigard Street Heritage Trail ARC""E"'J-�t} PLANN'"G Naming Inspirations { a 4 * - 'a.a,{ #may R Fm J -t-*- iilc e a �"�f' '� -i. „fit,✓' - t ;T_ _w, lipZ �d a `r. r � V•'� � �k l \ Parking Stalls r" F '� - Trail Plaza with Sculptural Beacon r Story Screens Trail Crossing P Heritage of Tigard - - 1 h Ai r !! r T Photo of Ladysmith,BC,provided by Elise Shearer 4 � I 01 we OWr Trail Plaza at SW Tiedeman Avenue Astoria former City Councilman Pete Roscoe at the Heritage Square Story Screen Photo by Suenn Ho RESOLVE Tigard Street Heritage Trail ARfvHlrtL1lJ.�t+ PbhNNlh#L: Heritage Screens Rails & Tigard "These two date blocks were preserved by ODOT from, I believe, the Oregon Electric-built retaining wall on the Terwilliger curves during the recently completed widening project. ODOT would like these historic 1913 blocks to find a new home. ` The railroad found, before ODOT, that this hillside provided some unique challenges.... It would be great if one of these blocks went to the City of Tigard trail project and one to the Oregon Electric Historical Railway at Antique Powerland." Arlen Sheldrake, Pacific NW Chapter, National Railway Historical Society RESOLVE Tigard Street Heritage Trail ARCH"E`"J.�t} PLANNING Artifacts for Display Place Making Akfid+ RESOLVE Tigard Street Heritage Trail ,4`RCHI I ECI IJ.�E+ PLANNING Event Plaza i'S4 f'fifty Art Sculptural Beacon f:.", f Trail .. �tr P Station laza . ° Community Event Space . NN "_fit .. •'' 41 •'-2 h } Rails & Tigard The location of "Southern Pacific Plaza" is physically significant because it is the interface with the Tigard core area, but the name is erroneous, as that spot was never occupied by the Southern Pacific. It was, however, the location of the Oregon Electric Station. The SP ran where the surviving rails still are, and are —�_ used by freight trains and the WES today. think we should consider alternative names such as "Station Plaza" or "Oregon Electric Plaza'; or "Depot Plaza" Rail crossing at Main Street Information provided by Ron McCoy, Pacific NW Chapter-National Railway Historical Society RESOLVE Tigard Street Heritage Trail ARCHIIEUIiJ-�E+ PLANN114G Naming Inspirations po Sow 0wwALpK,: •��s 0, � r i ww Pout If ,71 RESOLVE Tigard Street Heritage Trail ARC""E"".�t+ PLANNING Community Events at Station Plaza Rails & Tigard "Spokane, Portland & Seattle Railway (SP&S). AOM That was the parent company of the Oregon Electric, and locomotives with that logo were regularly operated M&ND in the area, especially after electrification ended. BURLINGTON In 1970 the SP&S became part of the Burlington Northern NORTHERN railway (BN). Anyone growing up in Tigard from 1970 until the late 1990s would have seen the BN countless times." "The Southern Pacific logo and the Oregon Electric logo are both accurate and relevant. I hope the project has an opportunity to incorporate them ORELON .° ELECTRI[ if it goes forward." RAILWAY Information and images provided by Ron McCoy, Pacific NW Chapter- National Railway WILLAMETTE ROU11 Historical Society ANO UMITEQ RAILWAYS RESOLVE Tigard Street Heritage Trail ARCHI I ECIIJ.2E + PLANNING Historic Icons for Heritage Screen � s - _ ;.•" r -b. soap, F - LLAC- ram H t MMI ri ++ ... ��fe 's:iatt+..7 ny'rW.,i*uu.Ytiyrr�.+• � �� r•,` - . •• �� ��-� ... ....dam q���� ��k� y...�rr".n.ry,-� --� .�:�^""` �".�,r '- " .,�.1�.� 888;.,r, � ��f�� 'mow '•�`•r� E S o L V E Tigard Street Heritage Trail AuCHirtUiiJ.�t+ PLhNNIh#L: Community Event Space Feso s �J` s a r lk Aw - da t 0 o MA i, .V- 4 11 � • 3 ir i 4 _7- RESOLVE Tigard Street Heritage Trail ARCHIIECIIJ.E + PLANNING Trail Surfaces ( AA4 Y� y F IY rtll *" fi l �i Rtiq ' 0 iA lat. IK s v �'¢�•-s r ,�� "mow �.Yyy� P ; � . A �Y An Acknowledgement with Sincere Gratitude Project Resources Tigard Historical Association Martha Worley, Valri Darling, Yvonne Brod Alex Craghead Oregon Rail Heritage Center National Railway Historical Society Ron McCoy, Arlen Sheldrake ODOT Robert Melbo, Bryce Haworth Christopher Bell, Mike Shippey 0 s • Oregon Historical Society Tigard Public Library Tigard Street Heritage Trail Project Advisory Committee: Via, Debi Mollohan,Steve DeAngelo, Mike Stevenson, Elise Shearer, Richard Shavey, Marland Henderson, Linli Pao, Eddy Perez & City Of Tigard—City Council and staff(Kenny Asher, Sean Farrelly, Lloyd Purdy). Photo images were referenced from the following sources: Image of America TIGARD by Barbara Bennett Peterson, PhD Tigardvillle Tigard by Mary Payne Washington County Heritage Online City of Tigard, official web site E o L V E Tigard Street Heritage Trail ARCHIIEUIIJ-�t+ PLANNING Inspirations ATTACHMENT E TIGARD STREET TRAIL CONCEPT DESIGN PREPARED BY WALKER MACY RFP—Tigard Street Heritage Trail Page 31 Close—2:00 p.m.,Thursday,March 16, 2017 ATTACHMENT F TIGARD STREET MULTI USE PATH CONNECTION EXHIBIT RFP—Tigard Street Heritage Trail Page 32 Close—2:00 p.m.,Thursday,March 16, 2017 MULTI USE PATH CONNECTION i 6'WIDE 1` P 50 1 S�,Tl/GAq�ST �y gFFT I MULTI USE PATH ±y^ CONNECTION 6'WIDE SW KATHERINE STREET `> MULTI USE PATH CONNECTION10' s�T�SggpsT -� gFFTIDE s�c�MMFgc MULTI USE PATH /qC ST9FFT CONNECTION 10'WIDE ACTIVITYTRAIL J�cQ 12'W I DE 1§0 MULTI USE PATH CONNECTION EXHIBIT -- `,) ATTACHMENT G GRANT AGREEMENT CONNECT OREGON VI (Signed by City only) RFP—Tigard Street Heritage Trail Page 33 Close—2:00 p.m.,Thursday,March 16, 2017 Misc. Contracts and Agreements No. 31629 GRANT AGREEMENT CONNECTOREGON VI OREGON DEPARTMENT OF TRANSPORTATION CONNECTOREGON FUND PROGRAM 2016 Project Name: Tigard Street Trail: A Path to Employment This Agreement is made and entered into by and between the State of Oregon, acting by and through its Department of Transportation, hereinafter referred to as "ODOT," and City of Tigard, acting by and through its elected officials, hereinafter referred to as "Recipient," both hereinafter referred to individually or collectively as "Party" or "Parties." 1. Effective Date. This Agreement shall become effective on the date this Agreement is fully executed and approved as required by applicable law. Unless otherwise terminated or extended, Grant Funds under this Agreement shall be available for Project Costs incurred on or before the earlier of five years after the Effective Date or the third anniversary date of the Lottery Revenue Bonds (the "Bonds") issued, in part, to fund this grant (Availability Termination Date). No Grant Funds are available for any expenditures before the Effective Date or after the Availability Termination Date. ODOT's obligation to disburse Grant Funds under this Agreement shall end as provided in Section 6.b.iv of this Agreement. 2. Agreement Documents. This Agreement consists of this document and the following documents: a. Exhibit A: Project Description, Key Milestones, Schedule and Budget b. Exhibit B Recipient Requirements c. Exhibit C: Subcontractor Insurance d. Exhibit D: Memorandum of Agreement and Acknowledgement of ODOT Assistance e. Exhibit E: Application and documents provided by Recipient to ODOT prior to the execution of the Agreement Exhibits A through E are incorporated by reference into this Agreement. Exhibits A through D are attached hereto. In the event of a conflict between two or more of the documents comprising this Agreement, the language in the document with the highest precedence shall control. The precedence of each of the documents comprising this Agreement is as follows, listed from highest precedence to lowest precedence: this Agreement without Exhibits; Exhibit D; Exhibit A; Exhibit B; Exhibit C; Exhibit E. 3. Project Cost; Grant Funds; Match. The total Project Cost is estimated at $1,300,000. In accordance with the terms and conditions of this Agreement, ODOT shall provide Recipient Grant Funds in an amount not to exceed $700,000 or seventy (70) percent of the total eligible Project Costs, whichever is less, of eligible Project Costs described in Section 6 hereof. ODOT acknowledges that Recipient has partially met the required match. ODOT shall reimburse Recipient for seventy four (74) percent of the amount of eligible costs until the sum of$700,000 is reached. Recipient shall provide matching funds for all Project Costs as described in Exhibit A. ODOT will withhold five (5) percent of the Grant Funds to be distributed as provided in Section 6.c. 1-24-17 ODOT/City of Tigard Agreement No. 31629 4. Project: a. Use of Grant Funds. The Grant Funds shall be used solely for the Project described in Exhibit A and shall not be used for any other purpose. No Grant Funds will be disbursed for any changes to the Project unless such changes are approved by ODOT by amendment pursuant to Section l Lc hereof. b. Eligible Project Costs. The Grant Funds will only be used for Recipient's actual Project Costs to the extent those costs are (a) reasonable, necessary and directly used for the Project, (b) costs permitted by generally accepted accounting principles established by the Governmental Accounting Standards Board, as reasonably interpreted by the State, to be capitalized to an asset that is part of the Project, (c) capital expenditures for federal income tax purposes within the meaning of Section 1.150-1(b) of the Internal Revenue Code (the "Code"), and(d) eligible or permitted uses of the Grant under State law and this Agreement. Eligible Project Costs do NOT include operating and working capital expenditures charged to the Project by Recipient or payments made to related parties, do NOT include loans or grants to be made to third parties, and may only include the payment of principal due on interim financing for the Project with the prior written consent of the State. c. Project Change Procedures. i. If Recipient anticipates Project key milestones will be delayed by more than ninety (90) days from the key milestones shown in Exhibit A, Recipient shall submit a Request for Change Order (Form 734-2648), the form of which is hereby incorporated by reference, to ODOT's Project Liaison as soon as Recipient becomes aware of any possible delay. The Request for Change Order must be submitted prior to the milestone completion date shown in Exhibit A. The fillable form can be downloaded on-line at the following address: http://www.oregon.gov/ODOT/TD/AT/Pages/Forms Applications.aspx ii. Recipient shall not proceed with any changes to Project scope or delivery schedule prior to the execution of an amendment to this Agreement executed in response to ODOT's approval of a Request for Change. A Request for Change Order may be rejected at the discretion of ODOT. ODOT may choose to request review by the Oregon Transportation Commission. 5. Progress Reports. a. Monthly Reports. Recipient shall submit monthly progress reports to ODOT using the ConnectOregon Monthly Progress Report (Form 734-2668), attached by reference and made a part of this Agreement. ODOT will appoint a Project Liaison after execution of this Agreement and provide Recipient with the contact information. Progress reports must be submitted to the ODOT Project Liaison and ODOT's ConnectOregon Program Manager by the first Wednesday of each month. The fillable form can be downloaded on-line at the following address: http://www.oregon.gov/ODOT/TD/AT/Pages/Forms Applications.aspx 2 ODOT/City of Tigard Agreement No. 31629 b. Final Report. Recipient shall submit a written report to ODOT's ConnectOregon Program Manager that identifies the number of jobs created or retained both during construction and after Project completion, as a direct result of this Project. The report must also include the number of jobs projected in the application. This report must also include data on the methodology that measures the Project's success as described in the grant application. The report must be received and approved by ODOT within eighteen (18) months after the completion of Project. Recipient's obligation to provide this report will survive expiration of this Agreement. Recipient shall use ("Final Report" Form 734-2947), which also must be signed by Recipient. The form is available at: http://www.oregon.gov/ODOT/TD/AT/Pages/Forms Applications.asm. 6. Disbursement and Recovery of Grant. a. Disbursement Generally. ODOT shall reimburse eligible costs incurred in carrying out the Project, as described in and limited by Section 4.b., up to the Grant Fund amount provided in Section 3. Reimbursements shall be made by ODOT within forty-five (45) days of ODOT's approval of a request for reimbursement from Recipient. Recipient must pay its contractors, consultants and vendors prior to submitting invoices to ODOT for reimbursement. Requests for Reimbursement will identify the Project, Agreement number, Project start and end date, the request for reimbursement number or the account number or both, and itemize all expenses as well as provide a detailed breakdown of Project Costs expended and Grant Funds reimbursed to date, and the amount of undisbursed Grant Funds. Upon request by ODOT, Recipient shall provide to ODOT proof of payment and backup documentation supporting Recipient's invoices. Requests for reimbursement shall be submitted monthly for any month for which Recipient seeks reimbursement of eligible costs. Eligible costs are the reasonable and necessary costs incurred by the Recipient, or under a subagreement described in Section 9 of this Agreement, in performance of the Project and that are not excluded from reimbursement by ODOT, either by this Agreement or by exclusion as a result of financial review or audit. b. Conditions Precedent to Disbursement. ODOT's obligation to disburse Grant Funds to Recipient is subject to satisfaction, with respect to each disbursement, of each of the following conditions precedent: L ODOT has received funding, appropriations, limitations, allotments, or other expenditure authority sufficient to allow ODOT, in the exercise of its reasonable administrative discretion, to make the disbursement. ii. Recipient is in compliance with the terms of this Agreement, including without limitation completion of all prerequisites for reimbursement provided in Exhibit B. iii. Recipient's representations and warranties set forth in Section 7 hereof are true and correct on the date of disbursement with the same effect as though made on the date of disbursement. iv. Recipient has provided to ODOT a request for reimbursement in accordance with Section 6.a. Recipient must submit its final request for reimbursement following completion of the 3 ODOT/City of Tigard Agreement No. 31629 Project and no later than ninety (90) days after the earlier of completion of the Project or the Availability Termination Date. Failure to submit the final request for reimbursement within ninety (90) days after the completion of the Project or the Availability Termination Date could result in non-payment. c. Retainage. ODOT will withhold five percent retainage from the amount paid pursuant to each reimbursement request and shall release this retainage to Recipient as the following conditions are met: i. Eighty percent (80%) of the five percent retainage shall be released to Recipient upon final project acceptance by ODOT. ii. Twenty percent (20%) of the five percent retainage shall be released to Recipient upon approval by ODOT of the report described in Section 5.b of this Agreement. In accordance with Administrative Rule OAR 731-035 and Oregon Laws 2013, Chapter 723 (House Bill 5008) ODOT may not pay and the Recipient forfeits the amount under this paragraph if the Recipient does not submit the report required by Section 5.b on or before the due date. Recipient acknowledges and agrees that Recipient may not apply for another ConnectOregon grant during the next application cycle if Recipient fails to submit the report required by Section 5.b on or before the due date. d. Recovery of Grant Funds. Any Grant Funds disbursed to Recipient under this Agreement that are expended in violation of one or more of the provisions of this Agreement ("Misexpended Funds") or that remain unexpended on the earlier of the Availability Termination Date or termination of this Agreement must be returned to ODOT. Recipient shall return all Misexpended Funds to ODOT promptly after ODOT's written demand and no later than fifteen (15) days after ODOT's written demand. Recipient shall return all unexpended Grant Funds to ODOT within fourteen (14) days after the earlier of the Availability Termination Date or termination of this Agreement. 7. Representations and Warranties of Recipient. Recipient represents and warrants to ODOT as follows: a. Organization and Authority. Recipient is duly organized and validly existing under the laws of the State of Oregon and is eligible to receive the Grant Funds. Recipient has full power, authority and legal right to make this Agreement and to incur and perform its obligations hereunder, and the making and performance by Recipient of this Agreement (1)have been duly authorized by all necessary action of Recipient and (2) do not and will not violate any provision of any applicable law, rule, regulation, or order of any court, regulatory commission, board, or other administrative agency or any provision of Recipient's Articles of Incorporation or Bylaws, if applicable, (3) do not and will not result in the breach of, or constitute a default or require any consent under any other agreement or instrument to which Recipient is a party or by which Recipient or any of its properties may be bound or affected. No authorization, consent, license, approval of, filing or registration with or notification to any governmental body or regulatory or supervisory authority is required for the execution, delivery or performance by Recipient of this Agreement. 4 ODOT/City of Tigard Agreement No. 31629 b. Binding Obligation. This Agreement has been duly executed and delivered by Recipient and constitutes a legal, valid and binding obligation of Recipient, enforceable in accordance with its terms subject to the laws of bankruptcy, insolvency, or other similar laws affecting the enforcement of creditors' rights generally. c. No Solicitation. Recipient's officers, employees, and agents shall neither solicit nor accept gratuities, favors, or any item of monetary value from contractors, potential contractors, or parties to subagreements. No member or delegate to the Congress of the United States or State of Oregon employee shall be admitted to any share or part of this Agreement or any benefit arising therefrom. d. No Debarment. Neither Recipient nor its principals is presently debarred, suspended, or voluntarily excluded from any federally-assisted transaction, or proposed for debarment, declared ineligible or voluntarily excluded from participating in this Agreement by any state or federal agency. Recipient agrees to notify MOT immediately if it is debarred, suspended or otherwise excluded from any federally assisted transaction for any reason or if circumstances change that may affect this status, including without limitation upon any relevant indictments or convictions of crimes. e. Compliance with Oregon Taxes, Fees and Assessments. Recipient is, to the best of the undersigned(s) knowledge, and for the useful life of the Project will remain, current on all applicable state and local taxes, fees and assessments. L Representations and Covenants Regarding the Tax-Exempt Status of Bonds. i. Recipient acknowledges that the Bonds issued to fund this grant have been or are expected to be issued with the interest paid on the Bonds excludable from gross income for federal income tax purposes and that the uses of the Grant proceeds and the Project by Recipient during the term of the Bonds may impact the tax-exempt status of the Bonds. Recipient agrees to comply with all applicable provisions of the Code necessary to protect the exclusion of interest on the Bonds from federal income taxation. ii. Recipient shall not, without prior written consent of ODOT, permit more than five percent (5%) of the Project to be used in a "private use" by a "private person" (as defined in the Code) if such private use could result in the State of Oregon, receiving direct or indirect payments or revenues from the portion of the Project to be privately used. This paragraph f. shall survive any expiration or termination of this Agreement. g. The warranties set forth in this Section 7 are in addition to, and not in lieu of, any other warranties set forth in this Agreement or implied by law. 5 ODOT/City of Tigard Agreement No. 31629 8. Records Maintenance and Access; Audit. a. Records, Access to Records and Facilities. Recipient shall make and retain proper and complete books of record and account and maintain all fiscal records related to this Agreement and the Project in accordance with all applicable generally accepted accounting principles, generally accepted governmental auditing standards and state minimum standards for audits of municipal corporations. Recipient shall ensure that each of its subrecipients and subcontractors complies with these requirements. ODOT, the Secretary of State of the State of Oregon (Secretary) and their duly authorized representatives shall have access to the books, documents, papers and records of Recipient that are directly related to this Agreement, the funds provided hereunder, or the Project for the purpose of making audits and examinations. In addition, ODOT, the Secretary and their duly authorized representatives may make and retain excerpts, copies, and transcriptions of the foregoing books, documents, papers, and records. Recipient shall permit authorized representatives of ODOT, and the Secretary to perform site reviews of the Project, and to inspect all vehicles, real property, facilities and equipment purchased by Recipient as part of the Project, and any transportation services rendered by Recipient. b. Retention of Records. Recipient shall retain and keep accessible all books, documents, papers, and records, that are directly related to this Agreement, the funds or the Project until the date that is three (3) years following the later of the final maturity or earlier retirement of all of the Bonds funding the Grant (including the final maturity or redemption date of any obligations issued to refund the Bonds, or such longer period as may be required by other provisions of this Agreement or applicable law, following the Availability Termination Date. State anticipates issuing 20 year Lottery Revenue bonds, therefore, Recipient should anticipate retaining project records until at least June 30, 2040. It is recommended that the Recipient consult with the State before final destruction of Project records. If there are unresolved audit questions at the end of the period described in this Section 8, Recipient shall retain the records until the questions are resolved. c. Expenditure Records. Recipient shall document the expenditure of all Grant Funds disbursed by ODOT under this Agreement. Recipient shall create and maintain all expenditure records in accordance with generally accepted accounting principles and in sufficient detail to permit ODOT to verify how the Grant moneys were expended. This Section 8 shall survive any expiration or termination of this Agreement. 9. Recipient Subagreements and Procurements a. Subagreements. Recipient may enter into agreements with sub-recipients, contractors or subcontractors (collectively, "subagreements") for performance of the Project. i. All subagreements must be in writing, executed by Recipient and must incorporate and pass through all of the applicable requirements of this Agreement to the other party or parties to the subagreement(s). Use of a subagreement does not relieve Recipient of its responsibilities under this Agreement. 6 ODOT/City of Tigard Agreement No. 31629 ii. Recipient shall require all of its contractors performing work under this Agreement to name ODOT as a third party beneficiary of Recipient's subagreement with the Contractor and to name ODOT as an additional oblige on contractors' bonds. iii. Recipient agrees to provide ODOT with a copy of any signed subagreement upon request by ODOT. Any substantial breach of a term or condition of a subagreement relating to funds covered by this Agreement must be reported by Recipient to ODOT within ten (10) days of its being discovered. b. Subagreement indemnity; insurance. i. Recipient's subagreement(s) shall require the other party to such subagreements(s) that is not a unit of local government as defined in ORS 190.003, if any, to indemnify, defend, save and hold harmless ODOT and its officers, employees and agents from and against any and all claims, actions, liabilities, damages, losses, or expenses, including attorneys' fees, arising from a tort, as now or hereafter defined in ORS 30.260, caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of the other party to Recipient's subagreement or any of such party's officers, agents, employees or subcontractors ("Claims'). It is the specific intention of the Parties that ODOT shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of ODOT, be indemnified by the other party to Recipient's subagreement(s) from and against any and all Claims. ii. Any such indemnification shall also provide that neither Recipient's subrecipient(s), contractor(s) nor subcontractor(s), nor any attorney engaged by Recipient's subrecipient(s), contractor(s) nor subcontractor(s) shall defend any claim in the name of ODOT or any agency of the State of Oregon, nor purport to act as legal representative of the State of Oregon or any of its agencies, without the prior written consent of the Oregon Attorney General. The State may, at any time at its election, assume its own defense and settlement in the event that it determines that Recipient's subrecipient is prohibited from defending the State, or that Recipient's subrecipient is not adequately defending the State's interests, or that an important governmental principle is at issue or that it is in the best interests of the State to do so. The State reserves all rights to pursue claims it may have against Recipient's subrecipient if the State of Oregon elects to assume its own defense. iii. Recipient shall require the other party, or parties, to each of its subagreements that are not units of local government as defined in ORS 190.003 to obtain and maintain insurance of the types and in the amounts provided in Exhibit C to this Agreement. c. Procurements. Recipient shall make purchases of any equipment, materials, or services for the Project under procedures that comply with Oregon law, including all applicable provisions of the Oregon Public Contracting Code and rules, ensuring that: 7 ODOT/City of Tigard Agreement No. 31629 i. all applicable clauses required by federal statute, executive orders and their implementing regulations are included in each competitive procurement; ii. all procurement transactions are conducted in a manner providing full and open competition; iii. procurements exclude the use of statutorily or administratively imposed in-state or geographic preference in the evaluation of bids or proposals (with exception of locally controlled licensing requirements). 10. Termination a. Termination by ODOT. MOT may terminate this Agreement effective upon delivery of written notice of termination to Recipient, or at such later date as may be established by MOT in such written notice, if: i. Recipient fails to perform the Project within the time specified herein or any extension thereof or commencement, continuation or timely completion of the Project by Recipient is, for any reason, rendered improbable, impossible, or illegal; or ii. MOT fails to receive funding, appropriations, limitations or other expenditure authority sufficient to allow ODOT, in the exercise of its reasonable administrative discretion, to continue to make payments for performance of this Agreement; or iii. Federal or state laws, rules, regulations or guidelines are modified or interpreted in such a way that the Project is no longer allowable or no longer eligible for funding under this Agreement; or iv. The Project would not produce results commensurate with the further expenditure of funds; or v. Recipient takes any action pertaining to this Agreement without the approval of MOT and which under the provisions of this Agreement would have required the approval of ODOT. b. Termination by Recipient. Recipient may terminate this Agreement effective upon delivery of written notice of termination to ODOT, or at such later date as may be established by Recipient in such written notice, if: i. The requisite local funding to continue the Project becomes unavailable to Recipient; ii. Federal or state laws, rules, regulations or guidelines are modified or interpreted in such a way that the Project is no longer allowable or no longer eligible for funding under this Agreement. iii. ODOT fails to make payments due in accordance with this Agreement. 8 ODOT/City of Tigard Agreement No. 31629 c. Termination by Either Party. Either Party may terminate this Agreement upon at least ten (10) days' notice to the other Party and failure of the other Party to cure within the period provided in the notice, if the other Party fails to comply with any of the terms of this Agreement. d. Rights upon Termination; Remedies. Any termination of this Agreement shall not prejudice any rights or obligations accrued prior to termination. The remedies set forth in this Agreement are cumulative and are in addition to any other rights or remedies available at law or in equity. 11. GENERAL PROVISIONS a. Contribution. If any third party makes any claim or brings any action, suit or proceeding alleging a tort as now or hereafter defined in ORS 30.260 ("Third Party Claim") against ODOT or Recipient with respect to which the other Party may have liability, the notified Party must promptly notify the other Party in writing of the Third Party Claim and deliver to the other Party a copy of the claim, process, and all legal pleadings with respect to the Third Party Claim. Each Party is entitled to participate in the defense of a Third Party Claim, and to defend a Third Party Claim with counsel of its own choosing. Receipt by a Party of the notice and copies required in this paragraph and meaningful opportunity for the Party to participate in the investigation, defense and settlement of the Third Party Claim with counsel of its own choosing are conditions precedent to that Party's liability with respect to the Third Party Claim. With respect to a Third Party Claim for which ODOT is jointly liable with Recipient (or would be if joined in the Third Party Claim), ODOT shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by Recipient in such proportion as is appropriate to reflect the relative fault of ODOT on the one hand and of the Recipient on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of ODOT on the one hand and of Recipient on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses,judgments, fines or settlement amounts. ODOT's contribution amount in any instance is capped to the same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if ODOT had sole liability in the proceeding. With respect to a Third Party Claim for which Recipient is jointly liable with ODOT (or would be if joined in the Third Party Claim), Recipient shall contribute to the amount of expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred and paid or payable by ODOT in such proportion as is appropriate to reflect the relative fault of Recipient on the one hand and of ODOT on the other hand in connection with the events which resulted in such expenses, judgments, fines or settlement amounts, as well as any other relevant equitable considerations. The relative fault of Recipient 9 ODOT/City of Tigard Agreement No. 31629 on the one hand and of ODOT on the other hand shall be determined by reference to, among other things, the Parties' relative intent, knowledge, access to information and opportunity to correct or prevent the circumstances resulting in such expenses,judgments, fines or settlement amounts. Recipient's contribution amount in any instance is capped to the same extent it would have been capped under Oregon law, including the Oregon Tort Claims Act, ORS 30.260 to 30.300, if it had sole liability in the proceeding. b. Dispute Resolution. The Parties shall attempt in good faith to resolve any dispute arising out of this Agreement. In addition, the Parties may agree to utilize a jointly selected mediator or arbitrator(for non-binding arbitration) to resolve the dispute short of litigation. c. Amendments. This Agreement may be amended or extended only by a written instrument signed by both Parties and approved as required by applicable law. d. Duplicate Payment. Recipient is not entitled to compensation or any other form of duplicate, overlapping or multiple payments for the same work performed under this Agreement from any agency of the State of Oregon or the United States of America or any other party, organization or individual. e. No Third Party Beneficiaries. ODOT and Recipient are the only Parties to this Agreement and are the only Parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide any benefit or right, whether directly or indirectly, to a third person unless such a third person is individually identified by name herein and expressly described as an intended beneficiary of the terms of this Agreement. L Notices. Except as otherwise expressly provided in this Agreement, any communications between the Parties hereto or notices to be given hereunder shall be given in writing by personal delivery, facsimile, email or mailing the same, postage prepaid, to Recipient Contact or ODOT Contact at the address or number set forth on the signature page of this Agreement, or to such other addresses or numbers as either Party may hereafter indicate pursuant to this Section l l.f. Any communication or notice personally delivered shall be deemed to be given when actually delivered. Any communication or notice delivered by facsimile shall be deemed to be given when receipt of the transmission is generated by the transmitting machine, and to be effective against ODOT, such facsimile transmission must be confirmed by telephone notice to ODOT Contact. Any communication by email shall be deemed to be given when the recipient of the email acknowledges receipt of the email. Any communication or notice mailed shall be deemed to be given when received. g. Governing Law, Consent to Jurisdiction. This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon without regard to principles of conflicts of law. Any claim, action, suit or proceeding (collectively, "Claim") between ODOT (or any other agency or department of the State of Oregon) and Recipient that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Marion County in the State of Oregon. In no event shall this section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to 10 ODOT/City of Tigard Agreement No. 31629 the Constitution of the United States or otherwise, from any Claim or from the jurisdiction of any court. Each party hereby consents to the exclusive jurisdiction of such court, waives any objection to venue, and waives any claim that such forum is an inconvenient forum. h. Compliance with Law. Recipient shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the Agreement or to the implementation of the Project, including without limitation as described in Exhibit B. Without limiting the generality of the foregoing, Recipient expressly agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Title V and Section 504 of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. i. Insurance; Workers' Compensation. All employers, including Recipient, that employ subject workers who provide services in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage, unless such employers are exempt under ORS 656.126. Employer's liability insurance with coverage limits of not less than $500,000 must be included. Recipient shall ensure that each of its subrecipient(s), contractor(s), and subcontractor(s) complies with these requirements. j. Independent Contractor. Recipient shall perform the Project as an independent contractor and not as an agent or employee of ODOT. Recipient has no right or authority to incur or create any obligation for or legally bind ODOT in any way. ODOT cannot and will not control the means or manner by which Recipient performs the Project, except as specifically set forth in this Agreement. Recipient is responsible for determining the appropriate means and manner of performing the Project. Recipient acknowledges and agrees that Recipient is not an "officer", "employee", or "agent" of ODOT, as those terms are used in ORS 30.265, and shall not make representations to third parties to the contrary. k. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the Parties shall be construed and enforced as if this Agreement did not contain the particular term or provision held to be invalid. 1. Counterparts. This Agreement may be executed in two or more counterparts (by facsimile or otherwise), each of which is an original and all of which together are deemed one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. m. Integration and Waiver. This Agreement, including all Exhibits, constitutes the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. The delay or failure of either party to enforce any provision of this Agreement shall not constitute a waiver by that party of that or any other provision. Recipient, by the signature 11 ODOT/City of Tigard Agreement No. 31629 below of its authorized representative, hereby acknowledges that it has read this Agreement, understands it, and agrees to be bound by its terms and conditions. SIGNATURE PAGE TO FOLLOW 12 ODOT/City of Tigard Agreement No. 31629 THE PARTIES, by execution of this Agreement, hereby acknowledge that their signing representatives have read this Agreement, understand it, and agree to be bound by its terms and conditions. The Oregon Transportation Commission at its August 2016 meeting approved the ConnectOregon VI project application list and delegated authority to the Director of the Oregon Department of Transportation to enter into project agreements. City of Tigard, by and through its elected STATE OF OREGON, by and through its officials Department of Transportation B�-- By (Legally designated representative) Director Name HoymA L. WIA'r Date (printed) APPROVAL RECOMMENDED Date 2' 7 • 2 o 17 By B Freight Planning Program Manager Date N>.teE (pBy Active Transportation Section Manager DDate _APPROVED AS TO LE�_.AL SUFFICIENCY APPROVED AS TO LEGAL SUFFICIENCY By Marvin D. Fjordbeck, Senior Assistant (If required in local pro ) Attorney General by email 1/24/2017. By Recipie s 89al Counsel ODOT Contact: Marie Wright, ConnectOregon Program Manager Date I 1 aS t ODOT-Active Transportation Section r 555 13th Street NE Recipient Contact: Salem, OR 97301 Lloyd D. Purdy, III, Economic Development 503-986-3327 Manager marie.a.wright@odot.state.or.us 13125 SW Hall Blvd Tigard, OR 97223 (503) 718-2442 Iloydp@tigard-or.gov 13 ODOT/City of Tigard Agreement No. 31629 EXHIBIT A Project Description, Key Milestones, Schedule and Budget Agreement No. 31629 Application Number: 1B0380 Project Name: Tigard Street Trail: A Path to Employment A. PROJECT DESCRIPTION The project will construct a 10 to 12 foot wide, 3/ mile paved pathway from Tiedeman Avenue to Main Street, adjacent to Tigard Street. The project includes lighting, landscaping, fencing, and site furnishings. B. PROJECT KEY MILESTONES AND SCHEDULE Project has four (4) Key Milestone(s). Key Milestones are used for evaluating performance on Project as described in the Agreement. Key Milestones cannot be changed without an amendment to the Agreement. If Recipient anticipates Project Key Milestones will be delayed by more than ninety (90) days, Recipient shall submit a Request for Change Order,as described in Section 4(c) of the Agreement, to the ODOT Project Liaison as soon as Recipient becomes aware of any possible delay. The Request for Change Order must be submitted prior to the Key Milestone completion date shown in this Exhibit. The anticipated start date of Project is: 3/1/2017 The estimated completion date of Project is: 7/9/2017 Table 1: Key Milestones Key Description Estimated Due Date Milestone 1 Scoping and planning NA 2 Right of way and land acquisition NA 3 Permits Il/l/2017 4 Final plans/bidding engineering documents 12/13/2017 5 Construction contract award 1/17/2018 6 Project completion 7/9/2018 14 ODOT/City of Tigard Agre ent No. 31629 THE ARTIES, by execution of this Agreement, hereby acknowledge that their signing represen tives have read this Agreement, understand it, and agree to be bou by its terms and conditions. The Oregon nsportation Commission at its August 2016 meeting appr ed the ConnectOregon VI project applica 'on list and delegated authority to the Director o the Oregon Department of Transportation to ter into project agreements. City of Tigard, b and through its elected STATE OF O EGON,by and through its officials Department Transportation By By (Legally designated represe ative) Direct Name D e (printed) APPROVAL RECOMMENDED Date By Freight Planning Program Manager By Date Name (printed) A 've Transportation Section Manager Date Date APPROVED AS TO LEG SUFFICIENCY APPROV AS TO LEGAL SUFFICIENCY By Marvin D. Fjordbeck, Senior Assistant (If required in local pro ess) At Gene al by email 1/24/2017. By Recipient's Legal ounsel ODOT Contact: Marie Wright, Connec regon Program Manager Date ODOT - Active Transpo tion Section 555 13th Street NE Reci ie Contact: Salem, OR 97301 Lloyd Purdy, III, Economic Development 503-986-3327 Man ger marie.a.wright@odot.state.or.us 131 5 SW Hall Blvd Tigard, OR 97223 (503) 718-2442 Iloydp@tigard-or.gov 13 ODOT/City of Tigard Agreement No. 31629 Table 2—Funding Breakdown A Total Project Cost $1,300,000 B Grant Award Amount $700,000 C Recipient Match (must be at least 30%of Total Project Cost) $600,000 �r w 15 ODOT/City of Tigard Agreement No. 31629 EXHIBIT B Recipient Requirements I. Recipient shall comply with all applicable requirements of ORS 367.080 to 367.086, OAR chapter 731, Division 35. Failure by Recipient to comply with these requirements will subject Recipient to the sanctions as described in OAR735-035-0080. II. Recipient shall comply with ORS 280.518, which requires any economic development program financed with proceeds from the state lottery to display a sign in a conspicuous location on Project site or specify in the program information that Project is financed with proceeds from the state lottery. ODOT will provide standard signage as appropriate. If Recipient chooses to make a custom sign, Recipient must obtain written approval from ODOT's ConnectOregon Program Manager to use its custom sign and Recipient shall be responsible for the cost of such custom signage. If Project site is remote and a sign would not be visible to the public, Recipient shall provide proof to ODOT's ConnectOregon Program Manager that Recipient has specified in its program information that Project is financed with proceeds from the state lottery. III. Recipient shall comply with all applicable provisions of ORS 279C.800 to 279C.870 pertaining to prevailing wage rates and including, without limitation, that workers on the Project shall be paid not less than rates in accordance with ORS 279C.838 and 279C.840 pertaining to wage rates and ORS 279C.836 pertaining to having a public works bond filed with the Construction Contractors' Board. IV. Recipient acknowledges and agrees that, whenever OAR 839-025-0230(4) requires ODOT as the public agency providing public funds for a project that is a public work under ORS 279C.800(6)(a)(B) to pay the fee required under ORS 279C.825, ODOT will calculate and pay the fee and deduct the amount of the fee from Recipient's Grant Funds under this Agreement. V. Recipient shall notify ODOT's Project Liaison and ODOT's ConnectOregon Program Manager in writing when any contact information changes during the term of this Agreement. VI. Recipient must provide matching funds in an amount equal to thirty (30) percent of the eligible Project Costs. Matching funds must be used for elements necessary for implementation of Project, including land, excavation, permits, engineering, payroll, special equipment purchase, rental or lease. Recipient is responsible for all costs in excess of the Grant Funds. VII. Recipient shall pay back all of the Grant Funds to ODOT if Project is not completed in accordance with, or consistent with Exhibit A and Exhibit E, as each may be amended. Recipient obligations for Recovery of Grant Funds are provided in Section 6.d of this Agreement. VIII. Recipient and ODOT's Project Liaison shall, upon completion of all on-site work for the Project, perform an on-site review. Once review is completed, the ODOT Project Liaison may recommend acceptance of Project by signing the ConnectOregon "Recommendation of 16 ODOT/City of Tigard Agreement No. 31629 Acceptance" (Form 734-2649), which also must be signed by Recipient. The form is available at: http://www.oregon.gov/ODOT/TD/AT/Pages/Forms_Applications.aspx IX. Recipient shall, at its own expense, maintain and operate Project upon completion and throughout the useful life of Project at a minimum level that is consistent with normal depreciation or service demand or both. ODOT and Recipient agree that the useful life of Project is defined as twenty (20) years. Recipient has, by submitting its application for this ConnectOregon VI grant, represented and certified to sufficient funds and to its ability to operate and maintain Project. Recipient may not transfer, convey, sell or lease the property and assets of the Project during the useful life of the Project without the prior written approval of ODOT. Such approval shall not be unreasonably withheld. Recipient agrees to require any successor owner of the Project property to comply with this requirement. Failure to comply with this requirement may be remedied by Recipient or its successor in interest by (a) restoring the property to the uses(s) required by this Agreement or (b) repayment of expended funds. In the event repayment of expended funds is required, the amount determined using the Straight Line Depreciation (SLD) method must be repaid to ODOT. The SLD is calculated by taking the grant amount divided by twenty years. ODOT may conduct site reviews of the Project as provided in Section 8.a of this Agreement throughout the useful life of the Project. This paragraph shall survive any expiration or termination of this Agreement. X. Recipient shall, upon execution of this Agreement and as a condition to this Agreement, complete and file with the appropriate County Clerk, "Memorandum of Agreement and Acknowledgment of ODOT Assistance", substantially in the form of Exhibit D attached hereto and by this reference made a part hereof. Recipient shall provide confirmation of this filing by forwarding to ODOT's ConnectOregon Program Manager a notarized copy of the recorded Memorandum of Agreement and Acknowledgment of ODOT Assistance. By means of said acknowledgment of Recipient's financial obligations, the continued use of said property for public purposes, and the maintenance of the facility or service at a level consistent with normal depreciation or demand or both is recognized and attached to the property as conditions. Any interest in said property by ODOT is proportional to the state participation in Project. While in default of conditions of this Agreement, Recipient will be ineligible to receive state funds from any ODOT-administered program for any project on a street, road or property. The Memorandum of Agreement and Acknowledgment of ODOT Assistance shall remain in place for the useful life of Project. ODOT acknowledges that such interest shall not be deemed a lien, mortgage, deed of trust or other security instrument or interest granted by Recipient for security purposes. The useful life of Project is defined as twenty(20) years. Reimbursement to Recipient will not be made until the Recipient receives a letter from the ConnectOregon Program Manager indicating that the conformed copy of the Memorandum of Agreement and Acknowledgement of Assistance has been received. Recipient may have additional obligations to meet in prior to receiving reimbursement for construction costs identified in this Agreement. XI. Recipient shall provide pre-construction Project photographs within thirty (30) days of the execution of this Agreement. Recipient shall provide Project photographs thirty(30) days after Project is completed. These photographs must be provided to the ODOT Project Liaison and ODOT's ConnectOregon Program Manager. 17 ODOT/City of Tigard Agreement No. 31629 XII. If shared use path, sidewalk, curb ramp and traffic signal improvements are on, along, or intersect a state highway, or ODOT owned property, Recipient shall: a. Work with the ODOT contact to obtain a miscellaneous permit to occupy state right of way through the ODOT District Office prior to the commencement of construction. b. Ensure Project meets current ODOT Highway Design Manual design standards for the work that is on or along the state highway. c. Follow ODOT's processes in addressing Americans with Disabilities Act of 1990 (ADA) features, including using the ODOT Highway Design Manual, Design Exception process, ODOT Standard Drawings, State's Construction Specifications, the Manual on Uniform Traffic Control, and current State Traffic Signal Policy and Guidelines, and ODOT's Curb Ramp Inspection form. d. At Project completion, send an ADA Ramp Inspection Form 734-5020 to the address on the form as well as to ODOT's Contact. State's fillable ADA Ramp Inspection Form and instructions are available at the following address: http://www.oregon.gov/ODOT/HWY/CONSTRUCTION/Pages/HwVConstFormsl.aspx e. Work with ODOT's contact when on any traffic signal timing signal improvements are involved. ODOT maintains responsibility, unless an agreement exists with Recipient that specifically allows Recipient to perform that function. As part of those traffic signal responsibilities ODOT shall: L Ensure its Region Electrical Crew, at Project expense, perform the signal equipment environmental testing and perform the signal field testing and turn on. ii. Retain the right of review of the traffic signal timing for signals on state highways, or those which State maintains, and shall reserve the right to request adjustments when needed. iii. Notify the local jurisdiction whenever timing changes that affect the operation of local street connections to the state highway are scheduled. All modifications shall follow guidelines set forth in the current Manual on Uniform Traffic Control Devices, and the current ODOT's Traffic Signal Policy and Guidelines. iv. Maintain the pavement surrounding the vehicle detector loops installed in the state highway in such a manner as to provide adequate protection for said detector loops at its own expense upon completion of the project. v. Maintain the pavement markings and signing installed on the state highway in accordance with current ODOT standards. 18 ODOT/City of Tigard Agreement No. 31629 XIII. Recipient shall, at its own expense, periodically inspect the Project upon completion and throughout the useful life of the Project to ensure continuing compliance with ADA standards. This provision shall survive termination of the Agreement. XIV. Additional requirements a. Prerequisites for Reimbursement of Costs—General i. Prior approvals. Recipient shall provide documentation of having met all pre- construction requirements, including, but not limited to, meeting all public agency conditions of Project approval and obtaining all Project-specific land entitlements and permits, including necessary ODOT permits, prior to any construction costs (labor and material) being considered eligible for reimbursement or reimbursed. Recipient shall coordinate with ODOT's Project Liaison to determine if ODOT permits or other requirements are needed. Project Costs will be reimbursed from Grant Funds only through the design phase of Project until all applicable documentation is received by ODOT. Recipient shall provide this documentation to ODOT's ConnectOregon Program Manager ii. Matching Funds. Recipient shall provide documentation of having secured the matching funds prior to any construction costs (labor and material) being considered eligible for reimbursement or reimbursed from Grant Funds. The matching funds must be available and committed for the duration of Project. Recipient shall provide this documentation to ODOT's ConnectOregon Program Manager. Required proof of match would be met with the following a) a bank statement or proof of a bank loan for the Project, b) an approved operational budget for the Project, c) minutes of a board meeting authorizing funding for the Project, d) or a resolution authorizing Project funds and the match funds. iii. Pre-construction estimate. Recipient shall provide a pre-construction estimate based on the final design prior to any construction (labor and material) costs being considered eligible for reimbursement or reimbursed from Grant Funds. Project Costs will only be reimbursed through the design phase of Project until all applicable documentation is received. Recipient shall provide this documentation to ODOT's ConnectOregon Program Manager. iv. General Standards. The Project shall be completed within industry standards and best practices to ensure the functionality and serviceability of the Program's investment meets the intent of the application and the Program. v. Crossing Orders. Recipient shall obtain Crossing Order(s) for project prior to any construction costs (labor and material) being considered eligible for reimbursement or reimbursed from Grant Funds. Project Costs will only be reimbursed through the design phase of Project until Crossing Order(s) is obtained. Recipient shall provide this documentation to ODOT's ConnectOregon Program Manager. 19 ODOT/City of Tigard Agreement No. 31629 b. Prerequisites for Reimbursement of Construction Costs — Bicycle-Pedestrian Design Documentation. Recipient shall provide design documentation which demonstrates compliance with the American Disabilities Act (ADA) and the current ODOT Bicycle and Pedestrian Design Guide. Documentation shall be provided a when design is thirty (30) percent, sixty (60) percent and ninety (90) percent complete. This documentation must be received prior to any construction cost (labor and material) being considered eligible for reimbursement or reimbursed from Grant Funds. Project Costs will be reimbursed from Grant Funds only through the design phase of Project until all applicable documentation is received by ODOT. Recipient shall provide this documentation to ODOT's ConnectOregon Program Manager. c. Recipient acknowledges project is adjacent to ODOT facilities and has ODOT technical review requirements. Recipient shall be responsible for the costs of ODOT's technical review, which is estimated to be $15,000. The recipient will work with the Regional ODOT Contact to arrange for the advance deposit. Recipient may submit an invoice for this advance deposit to the ConnectOregon Program for reimbursement. 20 ODOT/City of Tigard Agreement No. 31629 EXHIBIT C Subagreement Insurance Requirements GENERAL. Recipient shall require in its first tier subagreements with entities that are not units of local government as defined in ORS 190.003, if any, to: i) obtain insurance specified under TYPES AND AMOUNTS and meeting the requirements under ADDITIONAL INSURED, "TAIL" COVERAGE, NOTICE OF CANCELLATION OR CHANGE, and CERTIFICATES OF INSURANCE before performance under the subagreement commences, and ii) maintain the insurance in full force throughout the duration of the subagreement. The insurance must be provided by insurance companies or entities that are authorized to transact the business of insurance and issue coverage in the State of Oregon and that are acceptable to ODOT. Recipient shall not authorize work to begin under subagreements until the insurance is in full force. Thereafter, Recipient shall monitor continued compliance with the insurance requirements on an annual or more frequent basis. Recipient shall incorporate appropriate provisions in the subagreement permitting it to enforce compliance with the insurance requirements and shall take all reasonable steps to enforce such compliance. In no event shall Recipient permit work under a subagreement when Recipient is aware that the contractor is not in compliance with the insurance requirements. As used in this section, "first tier" means a subagreement in which the Recipient is a Party. TYPES AND AMOUNTS. i. WORKERS COMPENSATION. Insurance in compliance with ORS 656.017, which requires all employers that employ subject workers, as defined in ORS 656.027, to provide workers' compensation coverage for those workers, unless they meet the requirement for an exemption under ORS 656.126(2). Employer's liability insurance with coverage limits of not less than $500,000 must be included. ii. COMMERCIAL GENERAL LIABILITY. Commercial General Liability Insurance covering bodily injury, death, and property damage in a form and with coverages that are satisfactory to ODOT. This insurance shall include personal injury liability, products and completed operations. Coverage shall be written on an occurrence form basis, with not less than the following amounts as determined by ODOT: Bodily Injury, Death and Property Damage: $1,000,000 per occurrence (for all claimants for claims arising out of a single accident or occurrence). iii. AUTOMOBILE Liability Insurance: Automobile Liability. Automobile Liability Insurance covering all owned, non-owned and hired vehicles. This coverage may be written in combination with the Commercial General Liability Insurance (with separate limits for "Commercial General Liability" and "Automobile Liability"). Automobile Liability Insurance must be in not less than the following amounts as determined by ODOT: 21 ODOT/City of Tigard Agreement No. 31629 Bodily Injury, Death and Property Damage: $1,000,000 per occurrence (for all claimants for claims arising out of a single accident or occurrence). iv. ADDITIONAL INSURED. The Commercial General Liability Insurance and Automobile Liability insurance must include ODOT, its officers, employees and agents as Additional Insureds but only with respect to the contractor's activities to be performed under the Subcontract. Coverage must be primary and non-contributory with any other insurance and self-insurance. V. "TAIL" COVERAGE. If any of the required insurance policies is on a "claims made" basis, such as professional liability insurance, the contractor shall maintain either "tail" coverage or continuous "claims made" liability coverage, provided the effective date of the continuous "claims made" coverage is on or before the effective date of the Subcontract, for a minimum of twenty-four (24) months following the later of: (i) the contractor's completion and Recipient's acceptance of all Services required under the Subcontract or, (ii) the expiration of all warranty periods provided under the Subcontract. Notwithstanding the foregoing twenty-four (24) month requirement, if the contractor elects to maintain "tail" coverage and if the maximum time period "tail" coverage reasonably available in the marketplace is less than the twenty-four (24) month period described above, then the contractor may request and MOT may grant approval of the maximum "tail " coverage period reasonably available in the marketplace. If ODOT approval is granted, the contractor shall maintain "tail" coverage for the maximum time period that"tail" coverage is reasonably available in the marketplace. vi. NOTICE OF CANCELLATION OR CHANGE. The contractor or its insurer must provide thirty (30) days' written notice to Recipient before cancellation of, material change to, potential exhaustion of aggregate limits of, or non-renewal of the required insurance coverage(s). vii.CERTIFICATE(S) OF INSURANCE. Recipient shall obtain from the contractor a certificate(s) of insurance for all required insurance before the contractor performs under the Subcontract. The certificate(s) or an attached endorsement must specify: i) all entities and individuals who are endorsed on the policy as Additional Insured and ii) for insurance on a "claims made" basis, the extended reporting period applicable to "tail" or continuous "claims made" coverage. The Recipient shall immediately notify ODOT of any change in insurance coverage. 22 ODOT/City of Tigard Agreement No. 31629 After recording, return to: EXHIBIT D MEMORANDUM OF AGREEMENT AND ACKNOWLEDGEMENT OF ODOT ASSISTANCE [State Recording Authority: ORS 93.710 and ORS 205.130(2)] Agreement Number: 31629 Project Name: Tigard Street Trail: A Path to Employment Grant Agreement No. 31629 ("Grant Agreement") between the City of Tigard and the State of Oregon, Department of Transportation (ODOT) was executed on Z 11 1 . Pursuant to Exhibit B, Section X, of the Grant Agreement, upon the recording of this document, the City of Tigard will receive Grant Funds for Project described in the Grant Agreement. The property and assets under the jurisdiction of the City of Tigard will be improved with the assistance from the State of Oregon, Department of Transportation, in accordance with the terms of the Grant Agreement. Such assistance will be provided to City of Tigard, in reimbursement of costs associated with the Tigard Street Trail: A Path to Employment Project. The use and disposition of said property is subject to the terms of the Grant Agreement, copies of which may be obtained from the Director of ODOT. A description of the improved property is attached. City of Tigard By; o ary L SEAL KELLY E BURGOYNE NOTARY PUBLIC-OREGON Title: f MAS iprne*- COMMISSION No.475930 MY COMMISSION EXPIRES MARCH 11,2017 State of Oregon: County of Signed or attested before me on 2—! 7 2-01 -7 by M&4-'N (Date) (Name of person) My commission expires on 3 /to 1261'7 STATE OF OREGON, DEPARTMENT OF TRANSPORTATION By: (Notary Stamp) McGregor Lynde Title: Active Transportation Section Manager State of Oregon: County of Signed or attested before me on by (Date) (Name of person) My commission expires on Oregon Department of Transportation; 555 13th Street NE, Salem, OR 97301-4178. 23