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City Council Minutes - 03/28/2017 Cit3� of Tigard Tigard City Council Meeting Minutes r March 28, 2017 1. STUDY SESSION Council Present: Mayor Cook,Councilor Woodard,Councilor Anderson and Councilor Goodhouse. Council Absent: Council President Snider Staff Present: City Manager Wine,Assistant City Manager Newton,ICMA/ELGL Local Government Fellow Thiesen,and City Recorder Krager Human Resources Director Bennett and Senior Human Resources Analyst Leos were present for the Executive Session. A. COUNCIL LIAISON REPORTS Councilor Woodard reported on the National League of Cities Conference and his visit to Washington,DC. Of note,entrepreneurships are replacing incubators as the business trend. There may be legislation to help entrepreneurs and small businesses having 1-9 employees. He discussed the concept of digital inclusion and said Americans without access to the internet may be left behind. He suggested the city might want to bring back Cityscape in print because many baby boomers are not technologically inclined. Councilor Anderson toured the Lake Oswego/Tigard water treatment plant with Dennis Koellermeier. He said it is almost completed. Councilor Woodard noted that there were 29 applications for the Social Services Subcommittee of the Budget Committee to go through and questioned why they were not considered by the council as a whole. Assistant City Manager Newton said they are interviewed by a subcommittee because the time commitment involved was too much for the entire council. The subcommittee makes a recommendation to council as part of the budget process and Mayor Cook noted that any councilor could bring up an agency for further discussion during budget hearings. Councilor Goodhouse reported that he attended the city's Latino Information Festival where there was a large turnout. He said the NLOC trip to Washington DC was very informational. He mentioned a company that provides insurance for water lines and suggested the city look into this. City Manager Wine said there are a few companies offering that service and she will share more information with him. Mayor Cook spoke about the Washington County Coordinating Committee (WCCC) meeting where a recent freight study was discussed. It showed the cost of traffic congestion TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 7 to businesses and determined that from a freight standpoint,Highway 217 is not congested. This could have interesting implications and could even cause Highway 217 to lose priority for funding. He said the Transportation Development Tax just got a cost of living adjustment approved. EXECUTIVE SESSION -At 6:54 p.m. Mayor Cook announced that the Tigard City Council would be entering into an Executive Session called under ORS 192.660(2) (d) to discuss labor negotiations. The Executive Session ended at 7:30 p.m. Administrative Items: City Manager Wine said the next citywide survey starts on March 31. She asked for suggestions for council's summer outreach. Council suggested meeting at a local school gym or in the lobby of Broadway Rose. 2. BUSINESS MEETING A. At 7:37 p.m. Mayor Cook called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—City Manager Wine said Assistant City Manager Newton has a non-agenda item to bring forward at the end of the meeting. 3. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine said at the March 7 council meeting,Michael Weston,City Manager of King City requested that Tigard join with them in requesting an expansion of the Urban Growth Boundary by pursuing the River Terrace South addition,within the time horizon of the current council goals. She reported that she,Mayor Cook and staff who worked on River Terrace planning met with the King City mayor,city manager and representatives from development interests to discuss whether Tigard has the capacity to embark on a study to create a River Terrace South concept plan. Tigard's initial response was that there is not enough staff capacity to take this on in the next two years. She said council will be receiving a report on the costs and a time estimate. They agreed to sit down with Metro to discuss the necessity of the two cities planning together. TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 7 B. Tigard High School Student Envoy—Associated Student Body Random Acts of Kindness Chair Jake Wolf gave a report on recent and upcoming Tigard High School activities. Mayor Cook congratulated him on his Tigard Chamber of Commerce scholarship. He reported on the Senior Citizen Prom which attracted over 100 people. A Father-Daughter Dance was held on March 5 as a fundraiser for this year's Sparrow. Students spent March raising money for the Tigard-Tualatin School District. Coming up are an informal dance on April 8,a poetry slam on the 26th and an Autism Awareness Walk event at Cook Park on April 29. Leadership interviews for next school year's representatives are being scheduled. C. Tigard Area Chamber of Commerce—CEO Debi Mollahan updated council and distributed copies of the 2017 Community Guide which is being mailed to local residents and will also be available for pickup at the chamber office. Leadership Tigard's theme was non-profit organizations. They visited Medical Teams International and went through the Real Life Exhibit.A list for those interested in Leadership Tigard 2018 has been started. The Farmers Market opens its 25`'year on April 23`d and a new mid-week market begins in June on Wednesdays from 4-8 p.m. at the Tigard Street Trail at Main Street. Councilor Woodard asked about the different start date for the mid-week market and Ms. Mollahan said they tried an earlier mid-week market previously but there was not enough ripe produce early in the season to sustain it. She noted that the Shining Stars Banquet is on April 28 and the Art Walk is Mother's Day Weekend in May. She asked everyone to save the date for Tigard's first annual Farm to Table Dinner on July 21. D. Citizen Communication—Sign-up Sheet. Shannon Wilson,Community Partners for Affordable Housing,P. O. Box 23206,Tigard, OR,97281,thanked council for their previous approval of tax exemptions and for considering a resolution tonight for affordable housing property tax exemptions. She said this helps CPAH build new properties and preserves existing properties that are homes to vulnerable seniors and working families. Marland Henderson, 11795 SW Katherine Street,Tigard,OR 97223, said he supported the council renaming the property next to the Symposium Coffee Shop the Rotary Plaza. He noted that Rotary has been involved in a branding program locally and nationally and a new logo will be released soon. He said this is a great project for the community and will allow several different organizations to work together. 4. CONSENT AGENDA: (Tigard City Council) A. APPROVE CITY COUNCIL MINUTES: • February 21,2017 • February 28,2017 • March 7,2017 B. PROCLAIM APRIL 17-21 AS NATIONAL COMMUNITY DEVELOPMENT WEEK TIGARD CITY COUNCIL MEETING MINUTES—March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 3 of 7 C. PROCLAIM APRIL AS ARBOR MONTH Councilor Goodhouse moved for approval of the Consent Agenda as presented. Councilor Anderson seconded and the motion passes unanimously. Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 5. CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR FIVE NON-PROFIT LOW INCOME HOUSING PROPERTIES Confidential Executive Assistant Lutz and Program Assistant Holloway presented the staff report on this request for council approval of a resolution that would to allow four housing projects owned by Community Partners for Affordable Housing(CPAH) and one property operated by Resident Resources to be exempted from City of Tigard property taxes for 2017,per Tigard Municipal Code Chapter 3.50. Councilor Goodhouse asked why these properties were not exempted previously and Mayor Cook said they were but the Tigard Municipal Code says the process must be done annually. If they were granted permanent exemption there would be an issue if the property was sold and the use did not remain the same. He noted the overall fiscal impact is $389,826 but the impact to Tigard for the tax exemptions is $67,261. Councilor Goodhouse asked that this be clarified in future agenda item summaries to be less confusing. Ms.Lutz added that the taxes are higher this year because the apartment estimated market value was raised due to the economy. Councilor Woodard moved for approval of Resolution No. 17-13. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and Mayor Cook conducted a vote. Resolution No. 17-13— A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR FIVE NON-PROFIT LOW INCOME HOUSING PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH) AND HAWTHORNE VILLAGE GENERAL PARTNERSHIP TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 7 Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Mayor Cook announced that Resolution No. 17-13 passed unanimously. 6. CONSIDERATION OF NAMING TIGARD STREET TRAIL PLAZA"ROTARY PLAZA" Parks and Streets Manager Martin gave the staff report on this item. He said council was briefed in January about this request. Both the morning and noon Tigard Rotary Clubs discussed a naming process and recommend the word plaza. The Tigard Rotary Clubs are supportive of the Tigard community and donated exercise equipment for use along the trail in Dirksen Nature Park. They have selected the Tigard Street Trail to help fund and wish to be involved in the development of the plaza. Mayor Cook commented on the many philanthropic projects Rotary has completed over the past 50 years. He said he has visited many cities where there are Rotary plazas and parks. Councilor Goodhouse asked if the name is indefinite. Parks Manager Martin said the city's Naming and Recognition Policy allows council to name and rename parks and city facilities. Councilor Woodard said the naming was appropriate and he hoped other organizations would also take on deeds like this. He said the$25,000 Rotary committed to be used towards development of the plaza is phenomenal and should be recognized. It takes some of the burden off of taxpayers and makes nicer spaces that can be activated,helping economic development policies and businesses in the local area. Councilor Anderson stated for the record that he is a member of the noon Tigard Rotary Club and is in support of this project,not just the initial$25,000 but also for ongoing events at the plaza and on the trail. Councilor Anderson moved for approval of Resolution No. 17-14. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and Mayor Cook conducted a vote. Resolution No. 17-14—A RESOLUTION TO NAME THE AREA AT THE END OF TIGARD STREET PEDESTRIAN TRAIL ROTARY PLAZA Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES —March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 7 Mayor Cook announced that Resolution No. 17-14 passed unanimously. 7. QUASI-JUDICIAL PUBLIC HEARING:APPEAL OF HEARINGS OFFICER DECISION FOR MADRONA RECOVER CENTER—CONTINUE TO A DATE CERTAIN A. Mayor Cook opened the quasi-judicial public hearing. B. Associate Planner Pagenstecher said there was a request for a continuance. C. Mayor Cook asked if there was a motion for continuance of this public hearing and Councilor Woodard moved to continue the public hearing until the date certain of April 4, 2017. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote of council and the motion passed unanimously. Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 8. NON AGENDA ITEMS—Assistant City Manager Newton noted that 77 letters were sent to Tigard urban services area property owners inviting them to attend a meeting at Town Hall next Wednesday,April 5 from 6:30-8:00 p.m. and learn about annexation. She noted that the informal meeting will provide displays of property tax and utility bills and maps showing all of the islands of unincorporated areas within Tigard. People will have a chance to talk to councilors individually and express any concerns they have. Councilor Woodard suggested the use of a board to record questions. In response to a question from Councilor Anderson,Ms. Newton said there were 77 properties but only some properties have more than one lot. City Manager Wine clarified that the effective date would be three years from annexation. Councilor Woodard asked for a copy of materials prior to Wednesday and said he would attend. 9. EXECUTIVE SESSION None 10. ADJOURNMENT At 8:11 p.m. Councilor Goodhouse moved for adjournment. Councilor Anderson seconded the motion and all voted in favor. TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 6 of 7 Yes No Council President Snider(absent) Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Carol A. Krager,City Recorder Attes John L. C ok,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — March 28, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 7