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11/16/2016 - Minutes FINAL City of Tigard 41 Neighborhood Involvement Committee- Minutes ommittee-Minutes MEETING DATE/TIME: Wednesday, Nov. 16, 2016; 7:00 p.m. MEETING LOCATION: Tigard Public Works 10 Mil. Conference Room 8777 SW Burnham St., Tigard, OR 97223 Meeting Roll Call Committee Members: Jeremy Audritsch, excused and absent Basil Christopher, present Sue Carver, absent Cathy Olson, present David Hanna, present Dolly Specht, present Amelia McCreery, excused and absent Staff and New Members Kristin, Fitzpatrick, NIC applicant Miranda Wood, NIC applicant Liz Newton Assistant City Manager, City of Tigard Rudy Owens, Committee Liaison, Communications Strategist, City of Tigard 1. Welcome and introductions. The group met with two new NIC applications, Kristin Fitzpatrick and Miranda Wood.Two other applicants,Anne Kinnamen and Terri Purdin, were unable to attend 2. Review of draft minutes,Aug. 17, 2016. David Hanna motioned to approve the minutes from the Aug. 17, 2016 NIC meeting.The motion was seconded and was adopted unanimously. 3. Introducing three new applicants for NIC: Discussion and vote for membership. Miranda Wood told the member she had recently moved to Tigard and had previously lived in the City. She has a family and works for Portland Fire & Rescue as a mapping analyst. She expressed a desire to be involved in the community and city. Kirsten Fitzpatrick said she was a Beaverton native who had lived in Seattle and returned to the area. She has lived in Tigard for nine years. She also expressed a desire to become involved in the Tigard community. She works with a program called Chess for Success. The group discussed whether it should vote on the two applicants who did not attend without first meeting them.The group also discussed whether some neighborhoods might be overrepresented. Basil Christopher mentioned he did not see problems with that. Hanna said he was open to review the FINAL applications of Purdin and Kinnamen later.The group unanimously accepted a motion to welcome Kristen and Miranda as the two newest members.The group also unanimously agreed to take up the two applications at the following meeting, for Purdin and Kinnamen,following the recommendation from Cathy Olson. 4. Proposed new plans for the NIC:guest,Assistant City Manager Liz Newton. Assistant City Manager Newton provided a short overview of the potential expanded role for the NIC. She noted the City Council was committed to having greater resident engagement.That also meets Goal Three of the Strategic Plan Goal 3. She explained that the Washington County Citizen Participation Organization was being rebooted. She explained that two CPOs, CPO 4b and CPO 4M, currently provide opportunities for resident involvement in county government for area residents.These also serve city residents. Because CPOs focus on county issues, that may prevent some residents from participating who may have city issues. Newton said the county decided to work with each city to come up with an engagement program to allow city and county residents to be involved with anything that effects them.As an example, Newton said with photo redlight technology, what would be a good way to get community input.The city could come to the NIC first,which would provide ideas for engagement. Or, how do we get feedback on parks maintenance issues from residents. Or with land use application reviews, how can learn if notifications to residents worked well or not.The NIC would serve as a focus group.The city would still collect metrics. Newton said the city and county would like to have this group as diverse as possible, including geographically. She said the city would want honest feedback on engagement ideas. Newton said the new committee would grandfather in current members and have term limitations (to be determined). Cathy Olson commented the city should establish good baselines for measuring public engagement. Newton said a newly configured group would bring in CPO members, if a person who applied lived in unincorporated areas next to Tigard, such as Bull Mountain, and wanted to participate.The city wants them to participate in discussions because they are impacted by city decisions. Olson said it was important to have input from all age levels and be as diverse as we could get. Hanna also asked Newton what she needed now. Newton responded she was seeking if the group could offer its consensus if this idea was the right fit. Hanna said the possible change would be a good opportunity to increase communications, and why wouldn't we want that. Olson said residents were lucky to have a city that reached out like Tigard did and these ideas would improve the community. Recently, the committee had been rudderless, and this changed that, she said. Christopher said this provided opportunities for promote neighborhood involvement. Christopher said the recent failure of the gas tax measure was an example how the community didn't understand the issue. He also pointed to how public involvement was handled with the connection and development of the city's new water source from the Clackamas River. Hanna proposed a possible special meeting on this topic, but overall the group was full steam ahead on the concept. Newton said the city would come back to the group once the plan was finalized with the city and county. FINAL 5. Programs to promote non-profits locally;what New Seasons does and other models of support (Christopher). Christopher said Whole Foods will give customers credit for use of recycle grocery bags, and where a token is used (5 cents or so)for donating to a nonprofit. It works well and generates money for local nonprofits. He talked to New Seasons who have copied this model. He said he would like to see Tigard's Winco try this concept. The nonprofits get money after the stores vote who receives support. Stores give customers options to donate their bag rebate to charity. Christopher said he would look into this further. Hanna suggested the city might also be able to incentivize this campaign. 6. Update on success of Nextdoor in sharing messages with neighbors;feedback from the NIC. Rudy Owens gave an update on how popular the Nextdoor social media platform had become in Tigard. Olson asked for accurate metrics for our blogs. Dolly Specht said a blog for Neighborhood Networks is the need to know local information. She said Nextdoor had a wider net. She called blogs local billboards. Hanna said Nextdoor sometimes provided information overload. 7. Election results, summary. Rudy shared the election outcomes with the group:Jason Snider and Tom Anderson won seats on the City Council. On local measures,Tigard residents passed two of three measures(at the time of the meeting, Ballot Measure 34-255 had not officially been certified—it was at the end of the month as having passed): - Light Rail: Ballot Measure 34-255, allow city to support extending light rail service to Tigard. Voters approve. - Fuel Tax: Ballot Measure No. 34-256, fuel tax increase for street system improvements, repair and maintenance. Voters reject. - Marijuana Tax: Ballot Measure No. 34-257, impose city tax on marijuana retailer's sale of marijuana items.Voters approve. 8. Adjourn. Prior to adjourning,the group suggested the next discussion of changing the direction for the NIC might take up all of their group's time.The group also wanted to talk about the future direction of NN blog communications.