Angelo Planning Group, Inc ~ C170080 Cit-
of T.w,ra
CONTRACT CHANGE ORDER 13125 SW Hall Blvd.
AMENDMENT #1 SUMMARY Tigard,Oregon 97223
Phone-(503) 639-4171
FIELD CHANGE ORDER FORM Fax- (503) 684-7297
y 7
www.ti rd
Project Title: PSA—72"d Avenue/Tigard Triangle Project Manager: Tegan Enloe
Transp. Stud
Angelo Planning Group APG O ' final Contract#: C170080
Effective Dates: 3/15/17-6/31/2020 Chan e Order/Amendment Amount: $20,000
Accounting String: 460-8000-56005-95051-130 Amendment Percentage Running Total: 17%
AMENDMENT DETAILS
Update to consultant billing rates.
CHANGE ORDER DETAILS UNIT QTY UNIT$ NOTAL$
Original Contract 200,000
Amendment #1 14,000
Amendment#2 -
Amendment#3 20,000
TOTAL CONTRACT 234,000
REASONING FOR CHANGE ORDER/AMENDMENT
Adding additional scope to assist with code amendments and Southwest Corridor Light Rail Project design
considerations.
BUDGET IMPACT AND REQUIRED ACTIONS
REQUESTING PROJECT MANAGER ApPaQVING CITY STAFF
5 afore
Signature
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules,regulations,and laws that may be in effect for the Signature
work. The unit pricing in the original contract shall apply to all
additional work. A copy of this form, once completed, is to be
forwarded to the Purchasing Office to ensure all changes to the
encumbrances are met. Remember —the cumulative total of
Amendments cannot exceed the project's FY budget. Date
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT
72ND AVENUE/TIGARD TRIANGLE TRANSPORTATION STUDY
#C170080
AMENDMENT #3
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and Angelo Planning Group, Inc., hereinafter referred to as Contractor, entered into on the 15`' day of
March,2017,is hereby amended as follows:
3. Consultant's Fee
A. Basic Fee
1) As compensation for Basic Services as described in Exhibit A of this Agreement, and for
services required in the fulfillment of Paragraph 1, the Consultant shall be paid on an
hourly rate based upon the :schedule of Rates: in Exhibit A of this Agreement , which
shall constitute full and complete payment for and services and all expenditures which may
be make and expenses incurred,except as otherwise expressly provided in this Agreement.
The Basic Fee shall not exceed the amount of Twe rsuadr-e FatK ea `" atisan a
Two Hundred Thirty-Four Thousand and No1100
Dollars($234,000.00 without prior authorization. The City and the Consultant shall re-
evaluate the Basic Fee upon issuance of the Notice to Proceed if it is necessary for the
City to delay the issuance of said Notice to Proceed.
EXHIBIT A
SCOPE OF SERVICES
The following additional work shall be incorporated in the Scope of Services for this Agreement:
1. Revise corridor cross-section graphics for the purposes of integrating them into the City's
Development Code,including the following revisions:
• All segments
o Include total ROW width
o Remove buildings
o Remove tree canopy and small text(landscape v. pavement) from site plan view of graphic (keep
in section view
o Change bike image and arrow from white to black so that it's more legible on light grey
background
a Add total width dimensions
• Segment 1 (99W to RRC) —clarify whether this section applies over RRC.
• Segment 1 (99W to RRC) —add"bus stop"box in both travel lanes.
• Segment 2 (RRC to Dartmouth)
o Show dominant condition not bus stop condition
o Change graphic so that bus/parking symbols on rightmost travel lane mirror those on leftmost
travel lane
• Segment 3 (Dartmouth to Beveland)
o Change graphic so that flex lane condition is more readily apparent
o Remove symbols
o Use the term "flex lane"or"flexible lane"to describe lanes where parking will be allowed in off-
peak hours
• Segment 3 (Dartmouth to Beveland)—.remove peds encroaching into bike lane or clarify in text that
wheelchairs may sometimes use a combination of the pedestrian and bicycle travel lanes when
needed.
• Segment 4 (Beveland to Gonzaga) —either move "bus stop" tett over into the travel lane to be
consistent with all other cross sections OR move "bus stop" text in all other graphics.
• Segment 5 (Gonzaga to 217) —remove Peds encroaching into bike lane.
2. Prepare new graphics that illustrate how lanes will transition between corridor segments where
cross-sections differ. In particular, show transitions from"flex lanes" to non-flex lanes in the vicinity
of intersections.
3. Prepare a schematic design for the area near Elmhurst Street where the Southwest Corridor Light
Rail Transit (LRT) will cross 72nd Avenue.
• Consultant will develop one not-to-scale schematic concept (plan-view) for the Elmhurst Street / 72
Avenue / LRT crossing intersection and will include items such as the transition with and spacing
between the crossing intersection and the proposed"flex lane" parking/travel lane areas, traffic
signal and crossing arms at this location, and bike/ped crossing facilities. Additionally, consultant
will develop one not-to-scale schematic concept (plan view) showing how the proposed mixed-use
trail adjacent to the LRT tracks and over OR 217 would tie into this intersection.
• Consultant will prepare an accompanying one to two-page memo summarizing the assumptions
used for developing the concept designs.
• Consultant will attend up to two meetings to go over with the City the layout and desired product
for the 72"d Avenue / Elmhurst Street/ LRT crossing as well as the mixed-use path tie-in to the
intersection that is proposed to run along the LRT alignment.
4. Coordinate all work with consultant team members and staff. Consultant will communicate and
coordination regularly with team members and City staff via email and phone re: completion of draft
and final work products.
BUDGET
The following table summarizes estimated costs for completion of these activities.
Task Budget
1. Cross-Section Graphic Revisions $4,200
2. Cross-Section Transition Illustrations $2,500
3. Schematic Des i for LRT Crossing $11,830
4. Project Coordination $1,470
Total $20,000
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD ANGELO PL.AMANG GROUP,INC.
Signature - Signatixr�� �!
Frank Ahgelo
Printed Name Printed Name
J • 2-;L. j]y January 22, 2020
Date Date
CONTRACT CHANGE ORDER/ City of Tigard
13125 SW Hall Blvd.
Tigard,Oregon 97223
9 AMENDMENT SUMMARY Phone-(503) 639-4171
FIELD CHANGE ORDER FORM Fax- (503) 684-7297
www.ti rd-or. ov
Project Title: PSA—72nd Ave/Tigard Triangle Project Manager: Lori Faha
Transportation Study
Contractor:Angelo Planning Group APG O ' inal Contract#: C170080
Effective Dates: 3/15/17—06/30/2020 Chane Order/Amendment Amount:
Accounting Strias : Amendment Percentage Running Total: %
AMENDMENT DETAILS
1. Effective Date and Duration
This agreement shall become effective upon the date of execution and shall expire, unless otherwise
terminated or extended, upon completion of the work or Deeember 34, 2049 June 30, 2020, whichever
comes first. All work under this Agreement shall be completed prior to the expiration of this Agreement.
CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$
REASONING FOR CHANGE ORDER/AMENDMENT
BUDGET IMPACT AND REQUIRED ACTIONS
REQUESTING PROJECT MANAGER APPRO G CITY STAFF
Signature S' a tore
Date Date
Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules,regulations,and laws that may be in effect for the Signature
work. The unit pricing in the original contract shall apply to all
additional work. rl copy of this form, once completed, is to be
forwarded to the Purchasing Office to ensure all changes to the
encumbrances are met. Remember — the cumulative total of
Amendments cannot exceed the project's FY budget. Date
CITY OF TIGARD,OREGON
AbIENDMENT TO CONTRACT
72"'DAVENUE/TIGARD TRIANGLE TRANSPORTATION STUDY
C170080
AMENDMENT #2
The Agreement between the Cite*ref Tigard,a municipal corporation of the State of Oregon,hereinafter called
City. and Angelo Planning Group, Iric, hereinafter referred tc, as Contractor, entered into on the 15" day of
�larch. 2o is hereby amended as follows:
1. Effective Date and Duration
]'his agreeinent shall become effective upon the date of execution and shall expire, unless otherwise
terminated or extended,upon completion of the work or 1: rr�?+err r t; *-`t i _ 't ,whichever
t oines tirst. All work under this .Agreement shall be completed prior to the expiration of this
,Agn,cmernt.
IN NXTI-NESS W'HEREO , City has caused this .Amendment to be executed by its dule- .authorized
undersigned officer and Contractor has executed this -Amendment upon signature and date listed below.
CITY OF TJJ}}IGARD ANGELO PLANNING GROUP,INC
Signature Signature
G �.H,,R• L.- lIJ 1 nP� CatherineCorliss
Printed Name Printed Name
1�• � °� ?fit , --
Date Date
`of T
MOM
T" :ter 9'�2
s NDWEN ' Phone- (503)639.E,171
NEW CH-ANGEORDER FOS Fax- (5 684=7
w u and
Project Title: PSA—72°a Avenue/Tigard Triangle Project Manager: Tegan Enloe
Transp. Study I
Angelo Plannin Group APG Original Contract#: C170080
Effective Dates: 3/15/17-12/31/19 Chane Order/Amendment Amount: $14,000
Accountin Strin : 460-8000-56005-95051-130 Amendment Percents e Runnin Total: 7%
3kEkT+i' � '
Update to consultant billing rates.
CHANGE ORDER RETAILS UNIT QTY UNIT$ TOTAL$
Original Contract 200,000
Amendment #1 14,000
TOTAL CONTRACT 214,000
C►NYC: GE1D1G '
The contract was put on hold for a year. We are allowing the consultant to update their billing rates.
'` aING CITY STAFF.
e°
Contractor is hereby authorized by the City of Tigard to perform
the additional work described below in accordance with the terms
and conditions detailed in the original contract along with all
applicable rules,regulations,and laws that may be in effect for the
work. The unit pricing in the original contract shall apply to all
additional work. A copy of this form, once completed,is to be
forwarded to the Purchasing Office to ensure all changes to the
encumbrances are met. Remember—the cumulative total of
Amendments cannot exceed theproject's FY budget. Daft
CITY OF TIGARD,OREGON
AAIFNDMENT TO CONTRACT
72"AVENUE/TIGARD TRIANGLE T RANSPORTAI'ION STUDY
C170080
AMENDMENIT #1
The-Agreement bchveen the Chitv of'l igard,a municipal corporation of the State of Oregon,hereinafter called
Clo', and Angelo Planning Group, Inc, hereinafter referred to as Contractor, entered into on the 15"day of
March, 2017,is hereby amended as follows:
A. Basic Fee
1; As compensation for Basic Services as described in Exhibit A of this Agreement, and fo_r
sen*ices required in the fulfillment of Paragraph 1, the Consultant shall be paid on an hourly
rate based upon the "Schedule of Rates"in E?xhibit A of this agreement,which shall constitute
full and complete payment for said services and all expenditures which may be made and
expenses incurred, e„sept as otherwise expressly provided in this Agreement. The Basic Fee
shall not exceed the amount of”
Two Hundred Fourteen Thousand and No/100 Dollars (S214,000) without prior written
authorization. The City and the Consultant shall re-evaluate the Basic Fee upon issuance of
the Notice to Procced if it is necessary for the City to delay the issuance of said Notice to
Proceed.
IN WITNESS WHERFOF, Citi, has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGA ANGLEO I"LANNIN GROUP,INC
Si +Y Signatu
Frank Angelo
Printed Name Printed Name
heJuly
Q ____ ._ _ 5, 2018
Date Date
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CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
(THIS FORM MUS TACCOMPANYEVERYCONTRA CT) � //��C_,�
Contract Title: PSA—72°a Avenue/Tigard Triangle Transp. Study Number: l ! O. �)
Contractors Angelo Planning Group, Inc. Contract Total- $200,000
Contract Chrer%iew: Consultant v►nll assist with preparation of the 72"`�Avenue/Tigard Triangle
Transportation Study. "This will include the tevim, of information related to planning
for the Tigard Triangle.identification and desctiptton of design elements and
options,and evaluation and reviev-- of specific design concepts
Initial Risk Level: ❑ Extreme ❑ High ❑Modetate ®Low
Risk Reduction Steps: Based upon risk matrix
Risk Comments:
Risk Signature:
Contiact Manager: Lori Faha Ext: 2759 Department: PW/Engineering
TI-pe- ❑ Purchase Agreement ❑ Personal Seri-ice ❑ General Service ❑ Public Improvement
❑ IGA ® Other: Prof. Sys. Execution Date:.2j-142±�nd Date 12/31/19
Quotes/Bids/Proposal- FIRM AMOUNT/SCORE.
Angelo 1
Otak 2
Kittleson 3
Account String: Fund-Division-Account Work Order—Activit;Tkpe Amount
FY 2019 Will be determined 7/1/18
FY
FY
FY
FY
Approvals - 1- LCRB Date: 2/14/17
Department Comments: ! O h th" c l`' tom i
OLT-
0.
Department Signature 1 r�~
Purchasing Comments:
Purchasing Signature:
C:`ity Manager Comments.
Cita-Manager Signature:i` ' b v( 6,
After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
CITY OF TIGARD,OREGON
PROFESSIONAL SERVICES AGREEMENT
72'"D AVENUE/TIGARD TRIANGLE TRANSPORTATION STUDY
THIS AGREEMENT, made and entered into this 15'h day of March, 2017, by and between the City of
Tigard, a municipal corporation, hereinafter referred to as the "City," and Angelo Planning Group, Inc.,
hereinafter referred to as the "Consultant."
RECITALS
WHEREAS, the City's 2016-2017 fiscal year budget provides for professional consulting services for a 72"
Avenue/Tigard Triangle transportation study; and
WHEREAS, the accomplishment of the work and services described in this Agreement is necessary and
essential to the public works improvement program of the City; and
WHEREAS, the City desires to engage the Consultant to render professional consulting services for the
project described in this Agreement, and the Consultant is willing and qualified to perform such services;
THEREFORE, in consideration of the promises and covenants contained herein, the parties hereby agree
as follows:
1. Consultant's Scope of Services
The Consultant shall perform professional consulting services relevant to the Project in accordance
with the terms and conditions set forth herein, and as provided in Exhibit A,which is attached hereto
and by this reference made a part of this Agreement.
2. Effective Date and Duration
This agreement shall become effective upon the date of execution and shall expire, unless otherwise
terminated or extended, upon completion of the work or December 31, 2019,whichever comes first.
All work under this Agreement shall be completed prior to the expiration of this Agreement.
3. Consultant's Fee
A. Basic Fee
1) As compensation for Basic Services as described in Exhibit A of this Agreement, and for
services required in the fulfillment of Paragraph 1, the Consultant shall be paid on an hourly
rate based upon the "Schedule of Rates"in Exhibit A of this agreement,which shall constitute
full and complete payment for said services and all expenditures which may be made and
expenses incurred, except as otherwise expressly provided in this Agreement. The Basic Fee
shall not exceed the amount of Two Hundred Thousand and No/100 Dollars ($200,000.00)
without prior written authorization. The City and the Consultant shall re-evaluate the Basic
Fee upon issuance of the Notice to Proceed if it is necessary for the City to delay the issuance
of said Notice to Proceed.
2) The parties hereto do expressly agree that the Basic Fee is based upon the Scope of Services
to be provided by the Consultant and is not necessarily related to the estimated plan
preparation cost of the Project. In the event that the actual plan preparation cost differs from
the estimated plan preparation cost,the Consultant's compensation will not be adjusted unless
the Scope of Services to be provided by the Consultant changes and is authorized and accepted
by the City.
B. Payment Schedule for Basic Fee
Payments shall be made upon receipt of billings based on the work completed. Billings shall be
submitted by the Consultant periodically,but not more frequently than monthly. Payment by the
City shall release die City from any further obligation for payment to the Consultant for service
or services performed or expenses incurred as of the date of the statement of services. Payment
shall be made only for work actually completed as of the date of invoice. Payment shall not be
considered acceptance or approval of any work or waiver of any defects therein.
C. Payment for Special Services
Only when directed in writing by the City, the Consultant shall furnish or acquire for the City the
professional and technical services based on the hourly rate schedule as described in Exhibit A of
this contract for minor project additions and/or alterations.
D. Certified Cost Records
The Consultant shall furnish certified cost records for all billings pertaining to other than lump
sum fees to substantiate all charges. For such purposes, the books of account of the Consultant
shall be subject to audit by the City. The Consultant shall complete work and cost records for all
billings on such forms and in such manner as will be satisfactory to the City.
E. Contract Identification
The Consultant shall furnish to the City its employer identification number, as designated by the
Internal Revenue Service, or social security number, as the City deems applicable.
F. Payment—General
1) Consultant shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
2) Consultant shall pay employees at least time and a half pay for all overtime worked in excess
of 40 hours in any one week except for individuals under the contract who are excluded under
ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime.
3) Consultant shall promptly, as due, make payment to any person, co-partnership, association
or corporation, furnishing medical, surgical and hospital care or other needed care and
attention incident to sickness or injury to the employees of Consultant or all sums which
Consultant agrees to pay for such services and all moneys and sums which Consultant
collected or deducted from the wages of employees pursuant to any law,contract or agreement
for the purpose of providing or paying for such service.
4) The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract.
5) Consultant shall make payments promptly, as due, to all persons supplying services or
materials for work covered under this contract. Consultant shall not permit any lien or claim
to be filed or prosecuted against the City on any account of any sen=ice or materials furnished.
6) If Consultant fails, neglects or refuses to make prompt payment of any claim for labor,
materials, or services furnished to Consultant, sub-consultant or subcontractor by any person
as such claim becomes due, City may pay such claim and charge the amount of the payment
against funds due or to become due to the Consultant. The payment of the claim in this
manner shall not relieve Consultant or their surety from obligation with respect to any unpaid
claims.
4. Ownership of Plans and Documents: Records
A. The original drawings of conceptual designs prepared for this project, as instruments of service,
are and shall remain, the property of the Consultant; however, the City shall be furnished, at no
additional cost, one set of previously approved reproducible drawings,in a filel format acceptable
to both the Consultant and the City, of the original drawings of the work. The City shall have
unlimited authority to use the materials received from the Consultant in any way the City deems
necessary.
B. The City shall make copies, for the use of and without cost to the Consultant, of all of its maps,
records, laboratory tests, or other data pertinent to the work to be performed by the Consultant
pursuant to this Agreement, and also make available any other maps, records, or other materials
available to the City from any other public agency or body.
C. The Consultant shall furnish to the City, copies of all maps, records, field notes, and soil tests
which were developed in the course of work for the City and for which compensation has been
received by the Consultant at no additional expense to the City except as provided elsewhere in
this Agreement.
5. Assignment/Delegation
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment shall be of any force or effect whatsoever unless and until
the other party has so consented. If City agrees to assignment of tasks to a subcontract,Consultant shall
be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them,
and neither the approval by City of any subcontractor nor anything contained herein shall be deemed to
create any contractual relation between the subcontractor and City.
6. Consultant is Independent Contractor
A. The City's project director,or designee, shall be responsible for determining whether Consultant's
work product is satisfactory and consistent with this agreement, but Consultant is not subject to
the direction and control of the City. Consultant shall be an independent contractor for all
purposes and shall be entitled to no compensation other than the compensation provided for
under Section 3 of this Agreement.
B. Consultant is an independent contractor and not an employee of Citi-. Consultant acknowledges
Consultant's status as an independent contractor and acknowledges that Consultant is not an
employee of the City for purposes of workers compensation law,public employee benefits law,or
any other law. All persons retained by Consultant to provide services under this contract are
employees of Consultant and not of City. Consultant acknowledges that it is not entitled to
benefits of any kind to which a City employee is entitled and that it shall be solely responsible for
workers compensation coverage for its employees and all other payments and taxes required by
law. Furthermore, in the event that Consultant is found by a court of law or an administrative
agency to be an employee of the City for any purpose,City shall be entitled to offset compensation
due, or to demand repayment of any amounts paid to Consultant under the terms of the
agreement,to the full extent of any benefits or other remuneration Consultant receives (from City
or third party) as a result of said finding and to the full extent of any payments that City is required
to make (to Consultant or to a third party) as a result of said finding.
C. The undersigned Consultant hereby represents that no employee of the City or any partnership or
corporation in which a City employee has an interest, has or will receive any remuneration of any
description from the Consultant, either directly or indirectly, in connection with the letting or
performance of this Agreement, except as specifically declared in writing.
D. If this payment is to be charged against Federal funds, Consultant certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed his/her
normal charge for the type of service provided.
E. Consultant and its employees, if any, are not active members of the Oregon Public Employees
Retirement System and are not employed for a total of 600 hours or more in the calendar year by
any public employer participating in the Retirement System.
F. Consultant shall obtain, prior to the execution of any performance under this Agreement, a City
of Tigard Business License. The Tigard Business License is based on a calendar year with a
December 31st expiration date. New businesses operating in Tigard after June 30th of the current
year will pay a pro-rated fee though the end of the calendar year.
G. Consultant is not an officer,employee,or agent of the City as those terms are used 'MORS 30.265.
7. Indemnity
A. The City has relied upon the professional ability and training of the Consultant as a material
inducement to enter into this Agreement. Consultant represents to the City that the work under
this contract will be performed in accordance with the professional standards of skill and care
ordinarily exercised by members of the Consulting profession under similar conditions and
circumstances as well as the requirements of applicable federal, state and local laws, it being
understood that acceptance of an Consultant's work by the City shall not operate as a waiver or
release. Acceptance of documents by City does not relieve Consultant of any responsibility for
design deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Consultant agrees and shall indemnify, defend, save
and hold harmless the City of Tigard, its officers, employees, agents, and representatives from all
claims, suits, or actions and all expenses incidental to the investigation and defense thereof, of
whatsoever nature, including intentional acts resulting from or arising out of the activities of
Consultant or its subcontractors, sub-consultants, agents or employees in performance of this
contract at both trial and appeal level, whether or not a trial or appeal ever takes place including
any heating before federal or state administrative agencies.. If any aspect of this indemnity shall
be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this indemnification.
C. Claims for Professional Liability. Consultant agrees and shall indemnify, defend, save and hold
harinless the Cit; of Tigard, its officers, employees, agents, and representatives from all claims,
suits, or actions and all expenses incidental to the investigation and defense thereof, arising out of
the professional negligent acts, errors or omissions of Consultant or its subcontractors, sub-
consultants, agents or eniplo;ees in performance of professional services under this agreement.
D. As used in subsections B and C of this section, a claim for professional responsibility is a claim
made against the City in which the City's alleged liability results directly or indirectly,in whole or
in part, from the quality of the professional services provided by Consultant,regardless of the type
of claim made agauist the City in performance of this contract. A claim for other than professional
responsibility is a claim made against the City in which the City's alleged liability results from an
act or omission by Consultant unrelated to the quality of professional services provided by
Consultant in performance of this contract.
8. Insurance
Consultant and its subcontractors shall maintain insurance acceptable to City in full force and effect
throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of
Consultant's activities or work hereunder,including the operations of its subcontractors of any tier. Such
insurance shall include provisions that such insurance is primary insurance with respect to the interests
of City and that any other insurance maintained by City is excess and not contributory insurance with the
insurance required hereunder.
The policy or policies of insurance maintained by the Consultant and its subcontractors shall provide at
least the following limits and coverages:
A. Commercial General Liability Insurance
Consultant shall obtain, at Consultant's expense,and keep in effect during the term of this contract,
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability
insurance for the indemnity provided under this contract. The following insurance will be carried:
Coverage Limit
General Aggregate $3,000,000
Products-Completed Operations Aggregate $2,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence $2,000,000
Fire Damage (Any one fire) $50,000
B. Professional Liability
Consultant shall obtain, at Consultant's expense, and keep in effect during the term of this contract,
Professional Liability Insurance covering any damages caused by an error, omission or any negligent
acts. Combined single limit per claim shall not be less than $2,000,000, or the equivalent. Annual
aggregate limit shall not be less than$3,000,000 and filed on a"claims-made" form.
C. Commercial Automobile Insurance
Consultant shall also obtain, at Consultant's expense, and keep in effect during the tenn of the
contract(Symbol l or Symbols 8 and 9 as applicable) Commercial Automobile Liability coverage on
an "occurrence" form including coverage for all owned, hired, and non-owned vehicles. The
Combined Single Limit per occurrence shall not be less than$2,000,000.
If Contractor operates a personally-owned vehicle for business use under this contract,the Contractor
shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business
automobile liability coverage for all owned vehicles on an"occurrence" form. The Combined Single
Limit per occurrence shall not be less than$2,000,000.
D. Workers' Compensation Insurance
The Consultant,its subcontractors,if any,and all employers providing work,labor or materials under
this Contract are subject employers under the Oregon Workers'Compensation Law and shall comply
with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies
Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers'
compensation coverage for their workers who work at a single location within Oregon for more than
30 days in a calendar year. Consultants who perform work without the assistance or labor of any
employee need not obtain such coverage. This shall include Employer's Liability Insurance with
coverage limits of not less than$1,000,000 each accident.
E. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability, shall
include the City its officers,employees,agents and representatives as additional insureds with respect
to this contract. Coverage will be endorsed to provide a"per project" aggregate.
F. Extended Reporting Coverage
If any of the aforementioned liability insurance is arranged on a "claims-made" basis, Extended
Reporting coverage will be required at the completion of this contract to a duration of 24 months or
the maximum time period the Consultant's insurer will provide such if less than 24 months.
Consultant will be responsible for furnishing certification of Extended Reporting coverage as
described or continuous "claims-made" liability coverage for 24 months following contract
completion. Continuous "claims-made" coverage will be acceptable in lieu of Extended Reporting
coverage, provided its retroactive date is on or before the effective date of this contract. Coverage
will be endorsed to provide a"per project"aggregate.
G. Insurance Carrier Rating
Coverage provided by the Consultant must be underwritten by an insurance company deemed
acceptable by the City. All policies of insurance must be written by companies having an A.M. Best
rating of"A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance
carrier(s)with an unacceptable financial rating.
H. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City will
consider whether such self-insurance is acceptable if it meets the minimum insurance requirements
for the type of coverage required. If the Contractor is self-insured for commercial general liability or
automobile liability insurance the Contractor must provide evidence of such self-insurance. The
Contractor must provJde a Certificate of Insurance showing evidence of the coverage amounts on a
form acceptable to the City. The City reserves the right in its sole discretion to determine whether
self-insurance is adequate.
I. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Consultant shall furnish a
Certificate of Insurance to the City. No contract shall be effective until the required Certificates of
Insurance have been received and approved by the City. The certificate will specify and document
all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal
certificate will be sent to the address below prior to coverage expiration.
J. Independent Contractor Status
The service or services to be rendered under this contract are those of an independent contractor.
Contractor is not an officer, employee or agent of the City as those terms are used in ORS 30.265.
K. Primary Coverage Clarification
The parties agree that Consultant's coverage shall be primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not contributory
insurance with the insurance required in this section.
L. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability and
commercial automobile policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded
to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd
Tigard, Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized
representative of the issuing insurance company may be required to be forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work.
The procuring of such required insurance shall not be construed to limit Consultant's liability hereunder.
Notwithstanding said insurance,Consultant shall be obligated for the total amount of any damage,injury,
or loss caused by negligence or neglect connected with this contract.
9. Termination Without Cause
At any time and without cause,City shall have the right in its sole discretion,to terminate this Agreement
by giving notice to Consultant. If City terminates the contract pursuant to this paragraph, it shall pay
Consultant for services rendered to the date of termination.
10. Termination With Cause
A. City may terminate this Agreement effective upon delivery of written notice to Consultant, or at
such later date as may be established by City,under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement
may be modified to accommodate a reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or interpreted in such a
way that the services are no longer allowable or appropriate for purchase under this
Agreement.
3) If any license or certificate required by law or regulation to be held by Consultant, its
subcontractors, agents, and employees to provide the services required by this Agreement is
for any reason denied,revoked, or not renewed.
4) If Consultant becomes insolvent,if voluntary or involuntary petition in bankruptcy is filed by
or against Consultant, if a receiver or trustee is appointed for Consultant, or if there is an
assignment for the benefit of creditors of Consultant.
Any such termination of this agreement under paragraph (A) shall be without prejudice to any
obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Consultant,may terminate the
whole or any part of this Agreement:
1) If Consultant fails to provide services called for by this agreement within the time specified
herein or any extension thereof, or
2) If Consultant fails to perforin any of the other provisions of this Agreement, or so fails to
pursue the work as to endanger performance of this agreement in accordance with its terms,
and after receipt of written notice from City, fails to correct such failures within ten days or
such other period as City may authorize.
3) If Consultant fails to eliminate a conflict as described in Section 14 of this agreement.
The rights and remedies of City provided in the above clause related to defaults (including breach of
contract) by Consultant shall not be exclusive and are in addition to any other rights and remedies
provided by law or under this Agreement. If City terminates this Agreement under paragraph (B),
Consultant shall be entitled to receive as full payment for all services satisfactorily rendered and
expenses incurred, an amount which bears the same ratio to the total fees specified in this
Agreement as the services satisfactorily rendered by Consultant bear to the total services otherwise
required to be performed for such total fee; provided, that there shall be deducted from such
amount the amount of damages,if any, sustained by City due to breach of contract by Consultant.
Damages for breach of contract shall be those allowed by Oregon law, reasonable and necessary
attorney fees, and other costs of litigation at trial and upon appeal.
11. Non-Waiver
The failure of City to insist upon or enforce strict performance by Consultant of any of the terms of this
Agreement or to exercise any rights hereunder, should not be construed as a waiver or relinquishment
to any extent of its rights to assert or rely upon such terms or rights on any future occasion.
12. Method and Place of Giving Notice, Submitting Bills and Making Payments
All notices,bills and payments shall be made in writing and may be given by personal delivery,mail, or
by fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses
shall be used to transmit notices,bills,payments,and other information:
CITY OF TIGARD ANGELO PLANNING GROUP,INC.
Attn: Lori Faha, City Engineer Attn: Matt Hastie
Address: 13125 SW Hall Blvd. Address: 921 SW Washington Street, Suite 468
Tigard, Oregon 97223 Portland, Oregon 97205
Phone: (503) 718-2759 Phone: (503) 224-6974
Email: lorifQtigmd-or.gov Email: inhastieQangeloplanning.com
and when so addressed, shall be deemed given upon deposit in the United States mail,postage prepaid,
or when so faxed, shall be deemed given upon successful fax. In all other instances, notices,bills and
payments shall be deemed given at the time of actual delivery. Changes may be made in the names and
addresses of the person to whom notices, bills and payments are to be given by giving written notice
pursuant to this paragraph.
13. Merger
This writing is intended both as a final expression of the Agreement between the parties with respect to
the included terms and as a complete and exclusive statement of the terms of the Agreement. No
modification of this Agreement shall be effective unless and until it is made in writing and signed by
both parties.
14. Professional Services
The City requires that services provided pursuant to this agreement shall be provided to the City by a
Consultant,which does not represent clients on matters contrary to City interests. Further,Consultant
shall not engage services of a Consultant and/or other professional who individually, or through
members of his/her same firm,represents clients on matters contrary to City interests.
Should the Consultant represent clients on matters contrary to City interests or engage the services of
an Consultant and/or other professional who individually, or through members of his/her same firm,
represents clients on matters contrary to City interests, Consultant shall consult with the appropriate
City representative regarding the conflict.
After such consultation, the Consultant shall have seven (7) days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period,the agreement
may be terminated pursuant to Section 10 (B -3) of this agreement.
15. Force Majeure
Neither City not Consultant shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the part
of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil
unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight
embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided
that the parties so disenabled shall within ten days from the beginning of such delay, notify the other
party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for
a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove
or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue
performance of its obligation under the Agreement.
16. Non-Discrimination
Consultant agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Consultant also shall comply with the Americans with
Disabilities Act of 1990,ORS 659A.142,and all regulations and administrative rules established pursuant
to those laws.
17. Errors
Consultant shall perform such additional work as may be necessary to correct errors in the work required
under this Agreement without undue delays and without additional cost.
18. Extra (Changes) Work
Only the City's Project Manager may authorize extra (and/or change) work. Failure of Consultant to
secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract
price or contract time due to such unauthorized extra work and Consultant thereafter shall be entitled
to no compensation whatsoever for the performance of such work.
19. Governing Law
The provisions of this Agreement shall be construed in accordance with the provisions of the laws of
the State of Oregon. Any action or suits involving any question arising under this Agreement must be
brought in the appropriate court of the State of Oregon.
20. Compliance With Applicable Law
Consultant shall comply with all federal, state, and local laws and ordinances applicable to the work
under this Agreement,including those set forth in ORS 279A,279B, and 279C.
21. Conflict Between Terms
It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument in the proposal of the contract, this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said pro posal conflicting herewith.
22. Access to Records
City shall have access to such books, documents, papers and records of Consultant as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
23. Audit
Consultant shall maintain records to assure conformance with the terms and conditions of this
Agreement, and to assure adequate performance and accurate expenditures within the contract period.
Consultant agrees to permit City, the State of Oregon, the federal government, or their duly authorized
representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of
funds.
24. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction,the«alidity of the remaining terms and provisions shall not be affected
to the extent that it did not materially affect the intent of the parties when they entered into the
agreement.
25. Industrial Accident Fund Payment
Consultant shall pay any and all contributions or amount due the Industrial Accident Fund form that
Consultant or subcontractors incur during the performance of this Agreement.
26. Complete Agreement
This Agreement,including the exhibits,is intended both as a final expression of the Agreement between
the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency
between a provision in the main body of the Agreement and a provision in the Exhibits,the provision in
the main body-of the Agreement shall control. In the event of an inconsistency between Exhibit A and
Exhibit B,Exhibit A shall control.
No waiver, consent, modification, or change of terms of this Agreement shall bind either parts-unless
in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be
effective only in specific instances and for the specific purpose given. There are no understandings,
agreements, or representations, oral or written, not specified herein regarding this Agreement.
Consultant,by the signature of its authorized representative,hereby acknowledges that he/she has read
this Agreement,understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF, City= has caused this Agreement to be executed by its duly authorized
undersigned officer and Consultant has executed this Agreement on the date hereinabove first written.
Contract was awarded by Tigard's Local Contract Review Board at their meeting on February= 14, 2017.
CITY OF TIGARD ANGELO VJANNrNG GROUP,INC.
By: Marty Wine, City Manager y: uthorY '71C)
ed Contractor Representative
X (�t
Date Date
EXHIBIT A
SCOPE OF SERVICESs
Project Management Activities
The Consultant will comn_unicate regularly throughout the project with the City's project manager and other
team members to ensure that work is completed according to schedule, within budget, and to the City's
satisfaction. Project management tasks and activities will include the following:
• Regular (daily to weekly) communication via email and phone regarding the status of project
deliverables,meeting preparations and other project issues.
• Periodic in-person meetings with staff(every one to two months) to assess overall progress, identifh
any potential issues likely to impact to the project schedule or budget, and solutions to address them.
• Monthly progress reports with each invoice submitted to the City.
1. Project Initiation and Evaluation Framework
The consultant will work with the City to initiate the project through the following activities.
Obtain and review background information. The consultant team will review information related to
planning for the Tigard Triangle,including but not limited to the following materials provided by the City:
• Tigard Triangle Strategic Plan
• Transportation System Plan
• Tigard Triangle Lean Code
• Streetscape Design Report
• Tigard Triangle Traffic Study (preliminary results)
• Tigard Triangle Urban Renewal Plan
• Tigard Triangle Parking Management Plan
• Southwest Corridor Planning documents and analysis to date
• GIS data related to existing land use, natural resources, topography and other conditions in the study
area
Define decision-making structure and process for reaching consensus. The consultant and City
will work together to establish the decision-making structure of the project and identify techniques for
reaching consensus on project recommendations, including how consensus will be defined for the
purposes of this project. The decision-making process is expected to include the following groups and
processes:
• Citizens and Technical Advisory Committees (CAC and TAC)
• Tigard Transportation Strategy Team (TST)
• Tigard Triangle Leadership Team
• Tigard Planning Commission and City Council
• Other community members via community engagement activities
As a starting point for this effort, "consensus"is assumed to mean that project participants agree that the
project recommendations represent the most appropriate solution to collectively meeting all of the project
objectives identified. Throughout the project, the Consultant and staff will work together to meet the
following objectives:
• Participants agree to consider options in a holistic manner.While everyone will bring certain individual
interests, priorities, and view=points to the table, it will be important that they commit to considering
the options for 72nd Avenue that are consistent with goals for the study area and the community.
• Establish clear procedures and protocols for reaching decisions or making recommendations. These
will include some of the items above (e.g., defining consensus), as well as what to do if an advisory
committee or other group cannot reach consensus (e.g., take a vote, adopt majority and minority
opinions, etc.).
• When disagreements, concerns, or opposition arises, discuss the source of those concerns and
strategies for overcoming them.
Conduct kickoff meeting with staff The Consultant,the City's Project Manager and key City staff will
meet to review and discuss the following:
• Scope of work and schedule
• Responsibilities of consultant and city staff
• Definition of consensus
• Decision-making process
• Project objectives, priorities, opportunities and constraints
• Initial CAC and TAC meeting agenda and desired outcomes
• Data and base information needs
Corridor tour. The Consultant will work with City staff to conduct a tour of the corridor for city staff.
The tour would provide an opportunity for participants to identif, and understand conditions,
opportunities and constraints within the corridor at a very direct level. The tour will last approximately
two to two and a half hours.
Precedent site tour. The Consultant will work with City staff to conduct a tour of two or more precedent
projects to provide a better understanding of best practices and pitfalls that can be anticipated along the
72"d corridor for City staff. The tour will provide an opportunity for participants to understand first-hand
the possible design solutions available. The tour will last for approximately four to six hours, depending
on locations of precedent projects.
To help supplement the tour, the consultant will provide information about other similar corridors in
Oregon or other communities which provide examples of a range of different methods for
accommodating different types of modal facilities within a constrained corridor. This information will be
based on work previously conducted by members of the Consultant Team and will consist of readily
available, existing project reports or other documents. This information also will be incorporated in the
Design Toolkit prepared in Task 2.
Establish project Webpage and communication protocols and schedule. The consultant team will
work with Cit;T staff to set up a Webpage for this project on the City's Website,as well as links to the page
from other pages on the City's site. At a minimum, the project Webpage will include the following
information:
• Project description,including goals, objectives, priorities and evaluation criteria
• Schedule of upcoming meetings and events
• Draft project work products or deliverables
• Opportunities to comment, including a basic comment form at a minimum or possibly one or
more online questionnaires
• Contact information
During the course of the project, the Consultant will provide narrative, graphics and downloadable
documents to City staff to use to update these elements of the Webpage. As part of the process of
establishing the Webpage, the Consultant and City will agree on a schedule and procedures for this
process. Consultant will assist the City in creating an interface for comments and a database and structure
for compiling and responding to comments.
Summarize project objectives, priorities, opportunities and constraints. Based on a review of
background materials and the results of the kickoff meeting with staff, the Consultant will prepare a brief
memorandum or report summarizing current and projected future conditions in the study area related to
the following:
• Topography and natural resources,including riparian areas,wetlands and other features
• Current and future land use planning designations and development projections, including key
destinations within the study area (parks, schools, commercial or retail hubs,major employers,transit,
etc.)
• Existing street cross-sections, available right-of-way and future street and intersections designations
identify to date
• Public and private access points
• Traffic analysis conducted to date (no new traffic counts or existing year traffic analysis are assumed
for this project)
The Consultant will work with the City to determine how to build on existing background documents to
most efficiently and cost- effectively identify and address any information gaps and present the
information for use in this planning effort.
Establish draft evaluation criteria and measurements. The Consultant will work with City staff,
including conducting a brief meeting or workshop with key staff, to establish and potentially rank a clear
set of goals, objectives and priorities and a framework for assessing the design options' ability to achieve
them. This -,vill involve selection of performance measures and evaluation criteria that reflect the
community='s aspirations for the corridor and will help illuminate the trade-offs between different cross-
section and intersection treatment options.This includes not only the quality of user experience along 72"d
Avenue,but the safety and permeability of the corridor for people who want to cross. Measures of success
will reflect desired qualitative and quantitative metrics such as safety, health and economic benefits,
transportation throughput, standards for attractiveness and comfort, and emergency access, and others.
Depending on project priorities and available data, a wide variety of metrics will be considered and
potentially incorporated in the evaluation framework,potentially including the following:
• Crashes and injuries for motorists,pedestrians, and bicyclists (crash history)
• Predictive crash metrics based on roadway attributes
• Existing and projected volume of vehicles, bus passengers,bicyclists,pedestrians, and users of public
space
• Route diversion (as a component of volumes)
• Traffic speed
• Travel times
• Pedestrian delay at intersections (as a component of travel times)
• Emergency response time and emergency vehicle maneuverability
• Bicyclist and pedestrian demographics
• Pedestrian activity,includuzg projected crossings
• Transportation affordability (for larger scale studies)
• Transit ridership
• Freight volumes and maneuverability
• Number of ADA-compliance issues or perception of mobility by disabled users
• Economic vitality (related to retail activity projections,job creation, or other measures)
• Parking occupancy and turnover
• Perception of safety
• User satisfaction and preference
• Environmental and public health benefits
• Stormwater impacts
• Environmental impacts (or benefits) of increase active transportation mode share
• Traffic noise
• Cost
Task 1 Outcomes:
• Shared understanding of project objectives,priorities, opportunities and constraints
• Evaluation criteria,measureinents and framework
2. Toolkit of Design Elements
In this task, the Consultant will work with City staff to identify and describe a set of design elements and
options and a range of alternatives for evaluation in Task 3. This will include the following activities.
Identify a toolkit of design elements. The Consultant will work with City staff, the CAC and TAC,
and other community members to identify potential streetscape design elements that can be incorporated
in alternative design concepts for the corridor. Design elements included in the toolkit are expected to
include the following:
• Number of travel and turn lanes
• Intersection and Highway 217 ramp terminal consideration
• Approaches to bicycle and pedestrian circulation and connectivity
• On-street vehicle and bicycle parking
• Interface with existing and future transit facilities
• Green street facilities/stormwater facilities
• Relationship to off-corridor facilities
• Integration of wayfinding,landscaping, furnishings,lighting, etc.
• Traffic calming design treatments
The Consultant will summarize how these elements help meet project objectives and priorities and
generally how they can be integrated into alternative design concepts for the corridor. The Consultant
will summarize this information in a brief report or memorandum for review by the CAC,TAC and other
community members.
Conduct City Staff Meeting. The Consultant will review the toolkit elements with key City Staff and
discuss how they further the project objectives and where and how they can most effectively be integrated
into design alternatives within the corridor. This will be done through an interactive workshop exercise
using plan view maps of the corridor; information from the review of existing conditions, opportunities
and constraints;and illustrations of toolkit elements. The Consultant will summarize the highlights of this
review for later presentation to the TAC and CAC.
Conduct community meeting#1. The Consultant will work with City staff to prepare for and conduct
a first community meeting. The meeting will provide a combination of opportunities to learn more about
the project,ask questions,and provide comments. The meeting will focus on the project goals,objectives,
priorities and evaluation criteria; the toolkit developed in this task; and results of the TAC meeting. The
meeting will be used to seek guidance on the following questions:
• Are any elements missing from consideration?
• Which options or elements (if any) are most critical for integration into design alternatives for the
corridor?
• Can some elements be better integrated into connecting or parallel routes within the corridor?
• Do any elements or options appear to be particularly difficult or problematic to implement?
The meeting will include one or more interactive, engaging exercises to help people identify and assess
different streetscape design elements and how they might be implemented within the corridor.
The meeting format and needed presentation materials will be determined during the planning stages.
Members of the CAC will be encouraged to attend the meeting and provide their input along with other
participants.
The Consultant team will prepare presentation materials, as well as meeting announcements or flyers to
help publicize the meeting. City staff will publicize the meeting and coordinate logistics for it. The
Consultant and City staff will work together to staff and summarize the meeting.
Provide PC/CC/TST briefing #1. City staff will brief members of the City's Transportation Strategy
Team (TST), Planning Commission (PC) and/or City Council (CC) on the results of the project to date
and solicit any feedback they may have. The Consultant will work with staff to prepare for the briefing
and will participate in a briefing to the TST.
Task 2 Outcomes:
•
Preliminary range of design elements and options (Toolkit)
3. Alternatives Development, Evaluation and Review
In this task,the Consultant will work with City staff, advisory conunittees and other community members
to develop, evaluate and review specific design concepts for the corridor.
Conceptual designs will need to balance a variety of often-conflicting needs, standards, and constraints.
The Consultant team will prepare buildable conceptual designs which accommodate traffic capacity,
pedestrian and bicyclist crossing needs, AASHTO design standards, Right-of-Way constraints and
acquisition costs, topography, environmental impacts, stonnwater requirements — and last but not least,
aesthetics. Though design will be conceptual, some examination of detailed impacts and limitation will
be necessary in order to arrive at a constructible solution.
Development of the alternatives will begin with a charrette or workshop style team meeting of key
Consultant team members, with the City's project manager in attendance, and possibly other staff if
needed or desired.
Develop and describe 2-4 discrete alternative design concepts. The Consultant will combine selected
design elements agreed upon in the team meeting, including intersection improvements, into 2-4
alternative design concepts for the corridor. In each case, an option may be consistent along the length
of the corridor or may vary by corridor section based on priorities and constraints or challenges in different
sub-areas. The number of concepts also may vary for basic cross-sectional alternatives vs. intersection
improvements.
To help describe the alternative concepts, the Consultant will prepare the initial design concepts as CAD
plan line graphics and simple cross-sections for early feedback from the consultant team and City staff
before creating models and developing renderings of the concepts for use in subsequent tasks.
Conduct City Staff meeting and TAC Meeting #1. The Consultant will conduct meetings or brief
workshops with key City staff and the TAC to review the preliminary design concept plan lines and cross-
sections. The objectives of the review will not be to evaluate the concepts in detail or to identify a
preferred alternative but rather to do the following:
• Identify any fatal flaws or red flags associated with the alternatives (e.g.,major flaws that would prevent
them from being implemented).
• Alternatives presented willinclude a range of solutions with the ability to evaluate a variety of solutions
and distinct choices for meeting transportation, economic development and land use goals in the
corridor.
• Identify refinements to the alternatives that could potentially improve their ability to meet project
goals and objectives.
Prepare additional presentation materials. The Consultant will prepare presentation materials to
describe up to 3 alternative design concepts in more detail, as well as the results of their evaluation. These
will include 1-2 plan views, 4 cross-sections and 3 photo simulations for each alternative (printed at least
24" x 36") along with electronic files up to a total of 3-6 plans, 12 cross-sections and 9 renderings. The
Consultant will use photo simulations to visually communicate in three-dimensions the aesthetic and
functional qualities of each design. The perspective views for the renderings will be determined by the
City before preparing related presentation materials.
Conduct CAC Meeting #1. The Consultant will conduct a workshop with the CAC to review the
preliminary design concepts. The objectives of the review will be similar to those identified for the TAC
meeting.
Based on the results of these meetings,the Consultant will refine the alternatives prior to evaluating them
in the following sub-task.
Evaluate Alternative Design Concepts. The Consultant will evaluate the alternative design concepts
using the evaluation criteria and performance measures established in Task 1. The analysis will include
the following elements.
• Traffic analysis, including sensitivity analysis. The consultant will perform traffic forecasting and
analysis on up to three (3) concepts. Analysis will integrate multimodal elements, recognizing that
how people choose to move around the Tigard Triangle area is affected not only by the capacity of
transportation facilities,but the quality of the experience as well.The Consultant will coordinate with
the City and Metro to confirm mode split and travel demand model version and network assumptions,
building on data and tools previously developed through the current Southwest Corridor and Tigard
Triangle work to ensure consistency.The consultant will utilize the future year travel model developed
in previous studies to determine forecasts for scenarios that modify corridor capacity. Consultantwill
perform future year weekday PM peak hour operational analysis (intersection volume-to-capacity ratio,
delay, and level of service) on up to six (6) intersections along 72"d Avenue by modifying volume and
geometric inputs for operational analysis models built as part of prior studies (Synchro/SimTraffic).
The operational analysis will include queuing at key locations and analyze walking and biking
conditions using Bicycle and Pedestrian Level of Traffic Stress.
• Preliminary cost estimates. Conceptual cost estimates will be completed at this point in the process
to inform decision-making. The cost estimates shall be for 201 ' costs (current) inclusive of
construction, engineering, environmental, and right-of-way components. Estimates at this phase will
assume a single phase of construction.
• Performance re: other evaluation criteria and measures. In addition to conducting traffic modeling,
The Consultant will assess the relative strength or performance of different streetscape design
concepts in relation to the other evaluation criteria we have identified in previous tasks using the
framework and metrics or measures of success defined there. The Consultant will work with City
staff and advisory committee members to determine the most effective and appropriate way for
presenting this information (e.g., complex vs. simplified evaluation matrices).
• Opportunities for phasing. At this stage of the process, the Consultant will provide preliminary
suggestions re: phasing for the purpose of comparing alternative design concepts. Phasing may be
related to location/corridor section,or the ability to complete smaller,incremental improvements that
add value or pave the way towards a complete improvement section. Phasing recommendations will
be prepared in more detail by Consultant in Task 4.
The Consultant will summarize the results of this analysis in a memo or report, including charts, tables,
maps and other graphics to illustrate the findings of the evaluation.
Conduct City Staff meeting and TAC Meeting #2. The Consultant will conduct meetings with key
City staff and the TAC to review the preliminary design concepts with the results of the alternative
evaluation; discuss how the analysis reflects the relative advantages and disadvantages of each alternative;
and begin to discuss elements that may make up a preliminary preferred alternative. The Consultant will
summarize the highlights of this review for presentation to the CAC.
Conduct CAC Meeting #2. The Consultant and City staff will review the evaluation results with the
CAC along with results of the TAC meeting and seek guidance on the following questions:
• Do the results point towards any of the design concepts serving as a preferred alternative?
• If a hybrid alternative appears to make more sense,which elements of the design concepts should be
incorporated in a preferred alternative?
• Is any further assessment of the alternatives needed to select or develop a preferred alternative?
Conduct community group presentations (optional task). The Consultant will work with City staff
to present information to community groups at their regular meetings. The Consultant will prepare
presentation materials and assist City staff in conducting up to three presentations,with City staff making
any additional presentations.
Conduct community meeting#2. The Consultant«=ill work with City staff to prepare for and conduct
a community meeting to review results of the evaluation of the preliminary design concepts and review
and guidance from the TAC and CAC. The meeting will focus on how the alternatives were developed;
how they were evaluated;how well they support the project goals and objectives;and preliminary guidance
from the TAC and CAC about key elements that should be incorporated in a preferred alternative.
The meeting format and needed presentation materials will be determined during the planning stages. The
Consultant will prepare presentation materials, as well as meeting announcements or flyers to help
publicize the meeting. City staff will publicize the meeting and coordinate logistics for it. The Consultant
and City staff will work together to staff and summarize the meeting.
Provide TST/PC/CC briefing #2. City staff will brief members of the City's TST,PC and/or CC on
the results of the project to date and solicit any feedback they may have. The Consultant will work with
staff to prepare for the briefing and will participate in a briefing to the TST.
Outcomes:
• Development and evaluation of alternative design concepts
• Preliminary guidance on key design elements that should be incorporated in a preliminary preferred
alternative
4. Preferred Alternative Refinement and Implementation
In this task,the Consultant will work with the City to develop and refine a preferred alternative and a plan
for implementing it.
Identify preliminary preferred alternative. Based on the results of the alternatives evaluation in Task
3, the Consultant will recommend a preliminary preferred alternative. The preferred alternative will be
one which best balances and meets objectives and priorities for 72nd Avenue as determined by our
evaluation. As noted preiriously, the preferred design may vary along the corridor based on constraints
related to topography, right-of-way, impacts to adjacent property or other evaluation factors. The
preferred alternative may be one of the design concepts developed in Task 3 or a hybrid of multiple
concepts.
Conduct City staff meeting and TAC Meeting #3. The Consultant will review the preliminary
preferred alternative with key City staff and the TAC. Tlie goal of the meetings will be to identify and
agree on any recommended refinements to the preferred alternative and to highlight any additional issues
that should be considered in summarizing the alternative in more detail, including issues associated with
cost estimating,phasing,funding,and/or other implementation strategies. The Consultant will summarize
the highlights of this review for presentation to the CAC.
Conduct CAC Meeting #3. The Consultant and City staff will review the preliminary preferred
alternative with the CAC along with initial guidance from the TAC. Questions for the CAC to address
will be similar to those discussed by the TAC.
Prepare refined cross-sections, intersection improvements, other design elements, and
accompanying illustrations. Similar to the Task 3 design concepts, the Consultant will model the
preferred alternative and prepare 1-2 plan views,4 cross-sections and 4 photo simulations (printed at least
24" x 36") along with electronic files. The perspective views for the renderings will be determined by the
City before the Consultant prepares the presentation exhibits of the renderings. The Consultant will
complete up to 2 rounds of revisions to the graphics.
The preferred alternative also will include recommendations for integration of low impact development
approaches (LIDA) to stormwater management. These recommendations will integrate stormwater
management solutions with existing constraints and City standards. The City collaborates with Clean
Water Services for stormwater management, and has adopted habitat-friendly development provisions
within this context. The Consultant will build upon existing adopted stormwater plans, most notably the
1997 Fanno Creek Watershed Management Plan (Fanno Plan) and 2006 Stormwater Management Plan
(SWMP), with a focus upon the use of LIDA solutions based on their applicability, City and public
preference, and the upcoming CWS mandate of LIDA options. Stormwater solutions will also need to
work within the limitations imposed by existing conditions. Constraints include challenging topography,
environmentally-sensitive areas, and poorly-draining soils. Steep topography adjacent to sections of SW
72n'Avenue limits the width available for LIDA stormwater facilities parallel to the street. Similarly, two
creek crossings and the environmentally-sensitive areas adjacent to the corridor limit the footprint of
potential stormwater solutions. The Consultant will apply a toolkit of stormwater management solutions
to specific areas based on existing constraints,rather than a one-size-fits-all look for the corridor.
Prepare phasing plan. The Consultant will work closely with the City to identify- a phasing plan for
implementation of the Preferred Alternative. Phasing may be related to location/corridor section, or the
ability to complete smaller,incremental improvements that add value or pave the way towards a complete
improvement section.The Consultant will consider the following factors in development a phasing plan:
• Relationship to future traffic demands. The Consultant will help perform sensitivity tests that
identify the order in which intersection and other traffic improvements may need to be constructed
earlier.
• Allow for some segments to be built partially or completely by developers.
• Establish ultimate ROW needs for dedication to and/or purchase by the City.
• Determine triggers for different segments. When are partially or fully built segments needed?
• Physical and other constraints. 72"d Avenue serves a variety of transportation needs along its
length, and has differing environmental and right-of-way constraints as-,yell.
• Regional planning and improvements. The Consultant will make sure the phasing and funding of
improvements is consistent and coordinated with future Southwest Corridor improvements, as well
as potential Highway 217 corridor improvements being contemplated by ODOT and Washington
County.
• Utility planning considerations. The Consultant will review projects identified under Utility Master
planning documents and coordinate with City utility staff to determine if utility maintenance or
upgrade projects will influence phasing decisions.
• Available funding. A variety of factors and funding sources should be considered in developing
phasing options,including:
o Ability to take advantage of love hanging fruit/low cost projects
o Public/private partnerships and potential development or redevelopment proposals
o Other funding opportunities: stormwater, healthcare grants
o Transit oriented projects
o Active transportation funding
Prepare update cost estimates. The Consultant will prepare refined, planning level cost estimates for
each project phase or segment of the Preferred Streetscape Design after completion of the phasing and
implementation effort. A 30% contingency will be provided on estimates, rather than being built into
work unit costs.
Identify other implementation strategies and actions. The Consultant will identify strategies needed
to implement the preferred alternative. Phasing and cost estimates will address this topic to a large degree,
particularly with respect to coordination with other local and regional planning processes, as well as
potential partnerships associated with future development or redevelopment within the corridor. In
addition to those recommendations, the Consultant will identify strategies associated with the following
topics:
• Implementation of a potential urban renewal district for the Tigard Triangle
• Future detailed design of streetscape improvements
• Needed changes to City design of development code standards
• Processes for further stakeholder involvement and coordination
Provide TST/PC/CC briefing #3. City staff will brief members of the City's TST, PC and/or CC on
the results of the project to date and solicit any feedback they may have. The Consultant will work with
staff to prepare for the briefing and will participate in a briefing to the TST.
Prepare draft Recommendations Report. The Consultant will prepare a draft 72"`' Avenue
Transportation Study Recommendations Report which summarizes the recommendations identified in
this task. As a first step in preparation of the Report, the Consultant -,vill prepare a proposed detailed
outline of the Report for review and comment by City staff. The Report is expected to include a relatively
brief Executive Summary or Introduction which focuses on key elements of the recommended Preferred
Alternative, following by a more detailed description of the planning process,Preferred Alternative design
elements, costs,phasing and other implementation strategies. (Refer to illustrations from earlier tasks to
clarify what will be included in this document.)
Community meeting/presentation of Recommendations Report (Optional Task). The Consultant
will conduct a community meeting to present the Draft Recommendations Report. The meeting may be
conducted as a more formal presentation followed by a question and answer session or as an open house.
The Consultant will prepare presentation materials, as well as meeting announcements or flyers to help
publicize the meeting. City staff will publicize the meeting and coordinate logistics for it. The Consultant
and City staff will work together to staff and summarize the meeting. (Note: This meeting is identified as
a contingency task, assuming that without the meeting, we would publish the Report online and seek
feedback via online and written comments.)
Finalize Recommendations Report. Based on the results of review of the Summary Report by the
TAC, CAC and other community members, the Consultant will prepare a final 72"' Avenue
Transportation Study Reconunendations Report.
Outcomes:
• Drafted preferred alternative and recommended refinements
• Preferred alternative design, cost estimates,phasing and implementation strategies
• Draft and Final Recommendations Reports