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02/13/2017 - Minutes f AI City of Tigard Park & Recreation Advisory Board Minutes The purpose of the Park and Recreation Advisory Board is to advise and advocate for park and recreation opportunities for a growing Tigard. MEETING DATE: February 13, 2017 7 — 9 p.m. MEETING LOCATION: Tigard Public Works Auditorium, 8777 SW Burnham. Members: Present Dave Brown Yes Claudia Ciobanu Yes Wayne Gross Yes Troy Mears No Holly Polivka Yes Linda Shaw Yes Scott Winkels Yes Other: Barry Albertson No Tigard-Tualatin School District Liaison Sara Darland No Alternate Tim Pepper No Alternate Tom Anderson No Council Liaison City of Tigard Staff Present: Steve Martin Public Works Division Manager Michelle Wright Assistant Public Works Manager Martin McKnight Parks Supervisor Lexi Hallum Recorder Audience: Neal Brown, Chris Garsteck PARK& RECREATION ADVISORY BOARD MINUTES — February 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 j www.tigard-or.gov I Page 1 of 5 1. Call to Order and Roll Call At 7:02 p.m. the meeting was called to order by Wayne Gross. 2. Approval of Minutes: January 9, 2017 Dave Brown moved to approve the amended January 9, 2017 meeting minutes. Holly Polivka seconded the motion. The minutes were approved by unanimous vote of the board members present with Claudia Ciobanu, Wayne Gross, Holly Polivka, Linda Shaw, Dave Brown and Scott Winkels voting yes. 3. Comments from the Audience Neal Brown received the City of Sherwood's Recreation and Aquatic Center Feasibility Study, and will share it with Mr. Martin and the PRAB. Chris Garsteck referred to an article in the Tigard Times regarding construction that may impact the Potso Dog Park. Mr. Martin explained that the road will become a public road, instead of a private road, and that the parking lot cannot be paved until the sewer goes in. Some portions of the dog park parking lot will be closed for construction, but it will mainly remain open. 4. Discussion Items from Previous Meetings There were no discussion items. 5. Discussion of Recreation opportunities Mr. Martin gave the following updates: • Assistant City Manager, Liz Newton and Management Analyst, Kent Wyatt are having conversations with council to see if other agencies are interested in forming a committee. that the thought was that Tualatin might be the best fit to partner with and that Tualatin seems open to the idea. • National RX Day is April 24 and Mr. Martin suggested partnering with Tualatin to see if the two cities can plan a joint walk that includes our trails. • Ms. Newton or Mr. Wyatt will be attending a future PRAB meeting. 6. Recreational Immunity Update Mr. Martin checked with the City Manager and the Public Works Director and it was decided that they would like to see the PRAB make a recommendation on how to proceed regarding recreational immunity. Scott Winkels summarized the recreational immunity handout in the PRAB folder: • Up until recently, cities had immunity if a participant was injured while recreating on city property and if there was no fee charged to participate. PARK& RECREATION ADVISORY BOARD MINUTES — February 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov I Page 2 of 5 • The Supreme Court ruled that employees do not have the same immunity as the landowners. • The result of the ruling lead to park facilities closing because they can no longer afford the liability charges. • Scott Winkels recommended that the PRAB encourages council through a motion to pass a resolution to support reforming recreational immunity to its originally thought intention. Scott Winkels moved the recommendation. Linda Shaw seconded the motion. The motion was approved by a unanimous vote of the board members present with Claudia Ciobanu, Wayne Gross, Holly Pohvka, Linda Shaw, Dave Brown and Scott Winkels voting yes. All handouts are on file in the PRAB meeting record. 7. Parks and Recreation Updates Mr. McKnight gave the following park updates: • There was a planting event on Gaarde St. and Greenfield Dr., downhill from Bull Mountain Park. There was also a planting at Cook Park, and will be another planting event at Jack Park on February 18. • On February 11, there was a 5k run at Cook Park that had over 200 participants. • A 100-year-old tree fell down at Woodard Park, there were no injuries. • The Tigard Little League will begin in about 2 weeks. The parks crew is getting the fields ready for practice. • A short term solution for repairing the asphalt trails due to water erosion is to patch up the areas as needed. The long term solution will require a budget addition. Mr. Martin gave the following recreation updates: • The Metzger After School Pilot Program will begin February 21. • The Tigard Basketball Association has not yet committed to a decision to have the city to take over the program. • The sequoia tree at the Tigard Public Library will be removed and pieces of the tree will be used for the nature play area at Dirksen Nature Park. 8. Developments and Park SDCs Mr. Martin spoke to council on February 13 and they expressed that they would like the PRAB to be more involved with Park System Development Charges (SDC). He referred to the SDC fees and Capital Improvement Project (CIP) rankings handouts in the PRAB folders. PARK & RECREATION ADVISORY BOARD MINUTES — Februa 13, 2017 City of Tigard i 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 3 of 5 SDC rates are changed every year because they are tied to a construction index and Washington County Land index, and as the price of construction and property values increases or decrease, the SDC rates follow. Approximately $7,200 is paid for SDCs when a house is built in Tigard. With all the approved homes and apartments and condos under construction, the city could see roughly $12 million in SDCs. Mr. Martin went over a report from the Finance and Information Services Director regarding the Park SDC funds: • The audited ending fund balance for the 2016 fiscal year is $3.9 million • So far in the 2017 fiscal year, the city has collected $2.4 million and anticipate spending $1.4 million in the current budget. • Over the next six fiscal years, the city forecasts approximately $7.0 million in revenues. • At the end of the forecast, the city will have between $3.8-$6.0 million in unobligated Parks SDC funds. Council would like the PRAB to not only prioritize projects, but to also prioritize how the Park SDCs will be used. Park SDCs can only be used for park and recreation facilities. The PRAB decided to create an agenda item for the next meeting to discuss the downtown area. 9. Parks and Rec Budget and Parks CIP Budget • The Administrative Specialist II position for Parks and Recreation was approved. • The city is waiting for council to determine how they want the budget requests to be written. The parks budget packets will include personnel, equipment, and vehicles. • The Budget Committee meeting dates have been set and the PRAB is invited to participate. • There is a prioritized list of CIP for Parks. 10.PRAB Liaison Reports Linda Shaw attended the Youth Advisory Committee, where state representative, Margaret Doherty, was answering questions the members had prepared. Linda Shaw was also in contact with Steve Boughton of the Washing County Bicycle Transportation Coalition. They are currently planning for the 2017 Tour de Parks and are in need of volunteers. 11. Non —Agenda Items The following were the Non-Agenda Items: PARK& RECREATION ADVISORY BOARD MINUTES — February 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 4 of 5 • Wayne Gross and Holly Polivka attended the State of the City event on February 8. Holly was in the video that premiered at the event, which discussed the city's boards and volunteers. • Dave Brown recommended that the PRAB hold future meetings in the city's parks and facilities. 12. Executive Session An executive session was held to discuss real property. 13.Adjourn At 8:29 p.m., the PRAB adjourned. Next Meetings: PRAB Meeting March 13, 2017 - Public Works Auditorium Lexi Ha um, PRAB Recorder Attest: Wayne G oti , Chairman Date: 3 �� PARK& RECREATION ADVISORY BOARD MINUTES — February 13, 2017 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 5 of 5 1 1 .�_