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TVW, Inc ~ C170020 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM (THIS FORM MUST ACCOMPANY EVERY CONTRACT) Contract Title: Janitorial Services Number: (I 7002O Contractor. TVW, Inc. Contract Total: $205,000 Contract Overview: Provide Janitorial and related services in city owned buildings. Initial Risk Level: ❑ Extreme ❑ High ® Moderate ❑ Low Risk Reduction Steps: Signs ate posted when floors are wet,supplies are available to wipe-up cleaning product spills,and offices are locked to protect sensitive materials (and janitors have been directed.not to access them.) Risk Comments: Risk Signature: Contract Manager: Kevin Cole Ext: 2588 Department: Central Services Type: ❑ Purchase Agreement p Personal Service Ei General Service ❑ Public Improvement ❑ IGA ❑ Other: Start Date: 10/19/16 End Date: 9/30/17 Quotes/Bids/Proposal: FIRM AMOUNT/SCou TVW,Inc QRF Account String: .., '-I':.'. ,-:. . V. _ , FY 16-17 650 6400 54001 $205,000 FY Approvals - LCRB Date: 9/27/2016 Department Comments: Department Signature: /11d1 ' ;&4x- Purchasing Comments: ovi -, r Purchasing Signature: c Afilidh...._ City Manager Cowmen . V ' 0 City Manager Signature. '- 4'2'7tc-of .. S.R., After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a completed Contract Checklist. Contract (ii17C202() CITY OF TIGARD,OREGON AGREEMENT FOR JANITORIAL AND RELATED SERVICES THIS AGREEMENT made and entered into this 19th day of October, 2016 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and TVW, Inc, hereinafter called"Contractor",collectively known as the"Parties." RECITALS WHEREAS,Contractor has submitted a bid or proposal to City to provide specific services;and WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services;and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide janitorial and related services as detailed in Exhibit A —Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire,unless otherwise terminated or extended, on September 30,2017.All services shall be completed prior to the expiration of this Agreement. The City and Contractor may agree to up to four (4) mutual one (1) year options.The total term of the contract may not exceed five(5)years. 3. COMPENSATION City agrees to pay Contractor an amount not exceeding Two Hundred Five Thousand and No/100 dollars($205,000.00)for performance of those services described herein,which payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City,and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of anv defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be fled or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Contractor fails,neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due,City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical,surgical,hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year.Appropriations for future fiscal years shall be subject to budget approval by the City Council. 4. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 5. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery,mail or fax. Payments may be made by personal delivery,mail,or electronic transfer.The following addresses shall be used to transmit notices,bills,payments,and other information: CIS,:OF TIGARD TSW,INC Attn: Kevin Cole,Fleet/Facilities Super. Attn:Allen Bethel Address: 13125 SW Hall Blvd. Address: 9933 SE Pine St Tigard,Oregon 97223 Portland OR 97216 Phone: (503) 718-2588 Phone: 503-720-5864 Email: kevince,tigard-or.gov Email:Abethel@tvwinc.org 6. TERMINATION The parties agree that any decision by either party to terminate this Agreement before 30`'' of September, 2017 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect.There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph, it shall pay Contractor for services rendered prorated to the date of termination. 2 I P 7. ACCESS TO RECORDS City shall have access to such books,documents,papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 8. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled,including but not restricted to,natural disaster,war,civil unrest,volcano,earthquake, fire, flood,epidemic,quarantine restriction,area-wide strike,freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten(10)days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 9. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. 10. INDEMNITY Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, costs, demands, judgments,penalties,and causes of action of any kind or character,or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees in performance of this contract, except, however, that the foregoing shall not apply to liability that arises out of the City's,its officers,employees,agents and representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this indemnification. 11. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: 30r:, , A. Commercial General Liability Insurance Contractor shall obtain,at contractor's expense,and keep in effect during the term of this contract,Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 3,000,000 Products-Completed Operations Aggregate 2,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 2,000,000 Fire Damage (any one fire) 50,000 B. Commercial Automobile Insurance Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form.The Combined Single Limit per occurrence shall not be less than$2,000,000. C. Workers' Compensation Insurance The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year.Contractors who perform work without the assistance or labor of any employee need not obtain workers' compensation coverage. All non-exempt employers shall provide Employer's Liability Insurance with coverage limits of not less than $1,000,000 each accident. D. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City its officers, employees, agents and representatives as additional insureds with respect to this contract. E. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies 4 having an A.M. Best rating of"A-'\'II" or better,or equivalent.The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. F. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self-insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement.A renewal certificate will be sent to the below address prior to coverage expiration. H. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor.Contractor is not an officer,employee or agent of the City as those terms are used in ORS 30.265. I. Primary Coverage Clarification The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. J. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability,pollution and errors and omissions policies required by this contract. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard,Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. 5I Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder.Notwithstanding said insurance,Contractor shall be obligated for the total amount of any damage,injury,or loss caused by negligence or neglect connected with this contract. 12. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract,the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,including witness fees (expert and non-expert),attorney's fees and court costs on appeal. 13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal,state and local laws,rules and regulations, including, but not limited to, the requirements concerning working hours, overtime,medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of which are hereby made a part of this agreement. 14. CITY OF TIGARD BUSINESS LICENSE Contractor shall obtain,prior to the execution of any performance under this Agreement,a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date.New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. 15. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract,this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction,the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 17. REPRESENTATIONS AND WARRANTIES Contractor represents and warrants to the City that: A. Contractor has the power and authority to enter into and perform this Agreement. B. This Agreement, when executed and delivered, is a valid and binding obligation of Contractor, enforceable in accordance with its terms. C. Contractor (to the best of Contractor's knowledge, after due inquiry), for a period of no fewer than six calendar years (or since the firm's inception if less than that) preceding the effective date of this Agreement, faithfully has complied with: 6Id� 1) All tax laws of this state,including but not limited to ORS 305.620 and ORS chapters 316,317,and 318; 2) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, to Contractor's property, operations, receipts, or income, or to Contractor's performance of or compensation for any work performed by Contractor; 3) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,or to goods,services,or property,whether tangible or intangible,provided by Contractor;and 4) Any rules,regulations,charter provisions,or ordinances that implemented or enforced any of the foregoing tax laws or provisions. D. Any intellectual property rights or such delivered to the City under this Agreement, and Contractor's services rendered in the performance of Contractor's obligations under this Agreement, shall be provided to the City free and dear of any and all restrictions on or conditions of use,transfer,modification,or assignment,and shall be free and clear of any and all liens,claims,mortgages,security interests,liabilities,charges,and encumbrances of any kind. 18. COMPLIANCE WITH TAX LAWS A. Contractor must, throughout the duration of this Agreement and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of the State of Oregon. For the purposes of this Section, "tax laws" includes all the provisions described in subsection 25.C. 1) through 4) of this Agreement. B. Any violation of subsection A of this section shall constitute a material breach of this Agreement. Further, any violation of Contractor's warranty, in subsection 25.0 of this Agreement that the Contractor has complied with the tax laws of the State of Oregon and the applicable tax laws of any political subdivision of this state also shall constitute a material breach of this Agreement.Any violation shall entitle the City to terminate this Agreement, to pursue and recover any and all damages that arise from the breach and the termination of this Agreement,and to pursue any or all of the remedies available under this Agreement,at law,or in equity,including but not limited to: 1) Termination of this Agreement,in whole or in part; 2) Exercise of the right of setoff,and withholding of amounts otherwise due and owing to Contractor,in an amount equal to State's setoff right,without penalty;and 3) Initiation of an action or proceeding for damages, specific performance, declaratory or injunctive relief. The City shall be entitled to recover any and all damages suffered as the result of Contractor's breach of this Agreement, including but not limited to direct,indirect,incidental and consequential damages,costs of cure,and costs incurred in securing a replacement Contractor. These remedies are cumulative to the extent the remedies are not inconsistent, and the City may pursue any remedy or remedies singly, collectively, successively, or in any order whatsoever. 7 I e 19. COMPLETE AGREEMENT This Agreement,induding the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver,consent,modification,or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given.There are no understandings,agreements,or representations,oral or written,not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Awarded by Tigard's Local Contract Review Board at their September 27,2016 meeting. CITY OF TIGARD Tu IN VALLEY WORKSHOP ‘er?� gL r By:Authorized City Representative By:Authorized Contractor Representative ///1 (ZPao t 2 ri Date Date 8 :'.. . EXHIBIT A SCOPE OF SERVICES TASK FREQUENCY A. TRASH PICK UP IN ALL AREAS 1. Pick up trash,and remove from building. Central trash and common area. 4 day a week 2. Replace liner if soiled by drink or wet debris. 4 days a week 3. Wash and disinfect interior of Central trash and common area waste containers if liners fails. 4 days a week a) Reusable plastic liners are acceptable if they are maintained replaced as needed. 4. At Permit Center ONLY,roll large trash bins (with wheels) Monday evening to the curb of the driveway circle to be picked up. B. RECYCLING CONTAINERS 1. Empty Central recycle and common area recycle bin into large recycle container outside. 4 days a week 2. Remove cardboard to outdoor recycling container. 4 days a week 3. At Permit Center ONLY,roll large recycling bins (with wheels) to the curb of the driveway circle to be picked up. Monday evening. C. ALL ENTRANCES 1. Clean area including doors, floors,and door mats. 4 days a week 2. Mop floors as needed. 4 days a week 3. Spot clean door glass and surrounding windows. 4 days a week 4. Empty trash receptacles. 4 days a week 5. Clean and service sand urns and damp clean ashtrays. 4 days a week 6. Clean entire lobby entry doors.Weekly 7. Except Police Department and Public works.Daily D. ALL RESTROOMS/LOCKER ROOMS 1. Pick up all trash including sanitary containers. 4 days a week 2. Service all soap, towel, toilet tissue, sanitary and seat cover dispensers as needed (load properly). 4 days a week 3. Sweep floor and pick up debris. 4 days a week 4. Mop floors with germicidal solution. 4 days a week 5. Clean mirrors (leave free from streaks). 4 days a week 6. Clean and disinfect all toilet bowls including seat and urinals. 4 days a week a) Brush inside of bowl trap and under inside of rim. b) Bowls must be free of stains and mineral deposits inside and outside. 7. Wipe all wall surfaces around sink basins and urinals to remove evidence of splashing. 4 days a week 8. Wash or scrub sink basins with germicidal solution. 4 days a week 9. Clean and disinfect all restroom fixtures and counter tops and door handles. 4 days a week 10. Except Police department and Public Works. Daily 11. Wash walls and partitions with germicidal solution. Weekly a) Ammonium germicidal cleaner properly mixed is to be used in all cleaning processes. E. ALL DRINKING FOUNTAINS 1. Clean and disinfect nozzle and basin. 4 days a week 2. Use brush in drain and remove signs of corrosion. Weekly F. ALL EATING AREAS:LUNCHROOMS/LOUNGE 1. Pick up trash. 4 days a week 2. Spot clean glass in doors and surrounding windows. 4 days a week 3. Sanitize tabletops and damp clean seats and backs of chairs and door handles. 4 days a week 4. Sweep floor and pick up debris (including stairway at City Hall lunchroom). 4 days a week 5. Mop floors with germicidal solution. Weekly 6. Vacuum between refrigerator and counter. Monthly NOTE: Kitchen located at Senior Center is not part of service area. G. OFFICE AREAS 1. Pick up trash. 4 days a week 2. Empty small recycling containers. 4 days a week 3. Wipe reception area counter tops and door handles with disinfectant solution. 4 days a week 4. Spot clean interior office windows. 4 days a week 5. Vacuum floors.2 days a week 6. Empty large recycling containers. As Needed H. ALL PUBLIC AREAS 1. Wipe all counter tops,desks,tables,door handles with germicidal solution. 4 days a week I. DUST VERTICAL/HORIZONTAL SURFACES 1. Dust all office desks,chairs and tables when cleared Weekly a) Do not disturb papers. 2. Dust all low areas -hand height(70")including sills,ledgesexposed filing cabinets,bookcases and shelves. Weekly 3. Dust and sanitize all telephones. Weekly 4. Dust all high areas above (70") height including shelves, moldings, ledges and top of door frames. Weekly 5. Dust Venetian blinds. Monthly 6. Wash Venetian blinds. Annually a) Do not remove blinds. b) To be completed in May. J. FURNITURE 1. Polish conference room tables Weekly 2. Vacuum fabric furniture in Library only. Weekly 3. Damp wipe plastic chairs with germicidal solution.Monthly 4. Clean all Tables in Auditorium and Community Monthly 10 , I K. SPECIAL SURFACES 1. All brass areas, e.g. door handles, electrical light plates etc., to be polish-free of tarnish and fingerprints with brass polish. Semi-Monthly L. FLOOR MAINTENANCE - CARPET 1. Vacuum thoroughly all carpeted areas including wall-to-wall carpet, carpet staircases, carpet mats. 2 days a week 2. Carpet shall be spot cleaned as needed. 4 days a week 3. Move chairs to vacuum and replace in an orderly manner. 2 days a week 4. Machine shampoo all carpet. (To be completed in April and October) Semi-Annually 5. Carpets in all building will be cleaned twice per year. Once by walk behind machine, once by truck mounted machine. NOTE: Vacuums used shall have a motor driven brush and a beater bar if carpet has a pad installed,and shall have a motor driven brush only if there is not pad under the carpet. M. FLOOR MAINTENANCE- RESILIENT AND HARD 1. Sweep floors and remove debris. 4 days a week 2. Mop vinyl/tile with a properly mixed quaternary ammonium germicidal cleaner. 4 days a week 3. Remove black marks, tar and oil. Weekly 4. Damp mop Library hardwood floors with clean warm water. Weekly 5. Strip, clean,refinish and machine polish. Annually a) To be completed in April or October N. WINDOWS 1. Spot clean all interior windows. 4 days a week 2. Wash complete glass in interior offices and doors. Quarterly 3. Wash all exterior windows inside and out. Annually a) To be completed in May. 4. Wash all ledges. Annually a) To be completed in May. O. WINDOW COVERINGS 1. Clean all window coverings. (To be completed in May) Annually P. LIGHT FIXTURES 1. Remove flies and other foreign material from light fixtures. Quarterly 2. Thoroughly wash all light fixtures. Annually a) To be completed in April. Q. HVAC REGISTERS 1. Vacuum HVAC outlets removing dust, cobwebs and debris. Monthly R. SPECIFIC LIBRARY REQUIREMENTS 1. Trash Pick-up in all areas a) Pick up trash,and remove from building. 4 days a week 11 r b) Replace liner if soiled by drink or wet debris. 4 days a week c) Wash& disinfect waste containers if liners fail. As Needed 2. Recycling Containers a) Empty small recycle bins into large recycle container. 4 days a week b) Empty large indoor recycle containers to outdoor recycle containers. 4 days a week 3. Main Entrance Lobby a) Clean area including doors, floors,and door mats.Items A-E 4 days a week b) Mop floors as needed. c) Spot clean door glass above&below door handles. d) Empty trash receptacles. e) Wipe down tables and chairs. f) Remove black marks,tar and oil from floor. Weekly g) Strip, clean,refinish,and machine polish floors Annually 4. All Restrooms a) Pick up and empty all trash (including sanitary) containers. Items A-K 4 days a week b) Service all soap,paper towel, toilet tissue, sanitary and seat cover dispensers as needed. c) Sweep floor and pick up debris. d) Mop floors with germicidal solution. e) Clean mirrors. f) Clean and disinfect all toilet bowls including seats and urinals. g) Clean inside of bowl and under inside of rim. h) Wipe all wall surfaces around sink basins and urinals to remove evidence of splashing. i) Wash or scrub sink basins with germicidal solution. j) Clean and disinfect all restroom fixtures,including door handles. k) Disinfect Koala diaper changers. 1) Wash walls and partitions with germicidal solution. Weekly 5. All Drinking Fountains a) Clean and disinfect nozzle and basin. 4 days a week b) Clean drain and remove signs of corrosion. Weekly 6. Lunchroom / Employee Lounge a) Empty trash receptacles. Items A-C 4 days a week b) Sanitize tabletops and countertop. c) Sweep floor and pick up debris. d) Damp clean seats and backs of chairs. Weekly e) Mop floors with germicidal solution. Weekly 7. Office and Workroom Areas a) Empty trash receptacles &recycling containers. 6 days a week b) Vacuum carpeted floors and dust/mop tile. Weekly c) Empty large recycling containers. As Needed 12 17 . . 8. All Public Areas-Library& Lobby (includes Lobby desk,Circulation desk,Reference desks,and Children's Desk) a) Wipe all counter tops,desks &tables with cleaning solution specifically designed for the particular surface.Weekly (Circulation Desk:granite top&Children's Desk-Plastic Laminate) 9. Conference Rooms a) Wipe table tops with specific appropriate solution for each surface to clean and/or polish wood surfaces. Items A-C 4 days a week b) Vacuum floors. c) Empty trash/recycling containers. d) Sanitize sink and countertop. Weekly 10. Study Rooms a) Wipe table tops with specific appropriate solution for each surface to clean and/or polish wood surfaces. Items A-C 6 days a week b) Vacuum floors. c) Empty trash/recycling containers. 11. Dust Vertical/ Horizontal Surfaces a) Dust all low areas (70") height incl. sills,ledges,cabinets,bookcases & shelves.Weekly b) Dust all high areas above (70") height incl. shelves,moldings,ledges and top of door frames. Monthly 12. Furniture a) If accidental spill or stain, clean furniture. ASAP or When Requested 13. Special Surfaces a) All metal and aluminum finish areas (door handles,light plates etc.) are to be free of tarnish and fingerprints and cleaned with appropriate polish. Monthly 14. Floor Maintenance - Carpet a) Vacuum all carpeted areas including wall-to-wall carpet, Weekly Carpet staircases and entry walk-off mats. b) Carpet shall be spot cleaned as needed. As Needed c) Move chairs to vacuum and replace in an orderly manner.As Required d) Machine shampoo and maintain all carpets.(Truck Mounted) Semi-Annually e) Machine shampoo & spot clean carpet areas of Community Room&Children's Room. Semi-Annually 15. Floor Maintenance- Resilient and Hard a) Sweep floors and remove debris. 6 days a week b) Mop vinyl/tile with ammonium/germicidal cleaner. 6 days a week c) Remove black marks,tar and oil. Weekly d) Strip,clean,refinish and machine polish. Annually 13 I •13 16. Community Room a) Vacuum floors and carpets. 3 days a week(if room is used) b) Mop wooden floor area. 6 days a week(if room is used) c) Spot clean glass doors and windows. 6 days a week(if room is used) d) Empty trash/recycling containers. 6 days a week (if room is used) e) Machine shampoo carpet.(Truck Mounted) Semi-Annually(spot dean as needed) f) Polish wooden floor. Annually 17. Pantry a) Check for&remove debris and garbage. 6 days a week(if room is used) b) Wipe down&sanitize counters,clean sink. 6 days a week(if room is used) c) Mop floor. 6 days a week (if room is used) 18. Children's Area/ Program Areas a) Vacuum floors and carpets. Items A-D 3 days a week b) Empty trash/recycling containers. c) Mop tile/floors with germicidal solution. ti) Spot clean door glass (above and below handle) As Needed e) Machine shampoo carpet Semi-Annually (spot clean as needed) 19. Houghton Reading Room a) Vacuum floors and carpets. Items A-C 3 days a week b) Empty trash/recycling containers. c) Spot clean glass entry doors. d) Dust granite hearth. Weekly e) Dust outside of built-in display cabinet&clean glass. Weekly f) Dust tabletops with appropriate cleaning solution.Monthly g) Clean fireplace glass &hearth. Monthly h) Machine shampoo carpet. Semi-Annually i) Polish chair armrests. Quarterly 20. Elevators a) Vacuum carpet (public) and mop tile (staff) Items A-C 3 days a week b) Sanitize buttons/panel. c) Spot clean any surface (fingerprints,etc.). d) Clean and sanitize all surfaces. Weekly 21. Light Fixtures a) Remove insects&other foreign material from light fixtures Quarterly b) Thoroughly wash all light fixtures. Annually 22. HVAC Vent Registers a) Vacuum HVAC registers removing dust,cobwebs and debris. Quarterly 23. Window Coverings a) Clean all window coverings. Quarterly 14I „ 24. Windows a) Spot clean all interior windows. 6 days a week b) Wash public area windows/glass doors. Weekly c) Wash complete glass in interior offices and doors.Monthly d) Wash all exterior windows,inside and out.Annually e) Dust tongue in groove deck/wood ceiling (2"d Floor) light shelf Annually by the clear story. 25. Display cases (2 in Lobby,2 in Local History,3 in Houghton,2 in New Books a) Clean glass.Monthly 26. Public Computers (OPACS):Young Adults, Kids,New Books Area a) Dust built-in laminate countertops Weekly 27. Misc. a) Dust built-in benches. Monthly b) Dust brace frames (big V's) Monthly 28. Contractor shall also be responsible for all other duties as assigned in writing or electronic communication (email) by the City's Contract Manager. Only the City's Contract Manager may assign extra duties. CUSTODIAL TASK TECHNICAL SPECIFICATIONS A. Remove Trash and Waste All Central trash and common containers within the buildings will be emptied each night and returned to their initial locations.Wet spills on interior of wastebasket will be removed. Can liners will be replaced when obviously soiled or torn. B. Remove Recycle Paper Central recycling and common paper bins will be emptied each night into the indoor recycling bins and returned to their initial location.The large recycling bins will be emptied on an"as needed basis"into the recycling containers located outside. NOTE: All recycling paper shall be kept separate from garbage and be emptied into the recycling containers. C. Cardboard Disposal All cardboard that has been broken down and placed beside wastebaskets shall be removed to the cardboard recycling containers located outside. NOTE: All cardboard shall be kept separate from garbage and be emptied into the cardboard recycling container outside. 15 17,,' D. Clean Entrance Mats Entrance mats located in the interior of the entrances will be cleaned. If vacuuming does not remove the affected soil, the mats will be taken outside and swept with a stiff broom until all visible soil has been removed.Entrance mats will be lifted to remove soil and moisture underneath, and will then be returned to the normal location after cleaning. No entrance mats will be placed upon a damp or wet floor surface. E. Empty Ashtray Receptacle Empty and damp wipe with cloth or sponge to remove evident soil from all ash tray receptacles. F. Spot Clean Glass Remove smudges, finger prints, streaks, stains, lint, etc., from all glass i.e., interior office glass, entrance doors including surrounding glass window s.Spot cleaning is not to leave noticeable color differential from surrounding area. G. Cleaning Toilet and Urinals Remove scale, scum, and mineral deposits, rust stains, etc. from the interior of toilet bowls and urinals.After cleaning,toilets and urinals will be free from rings,mineral deposits,and rust stains and will have a uniform,bright,shiny appearance. H. Spot Clean Restroom Walls,Partitions, and Doors Clean the partition walls, partition doors,walls surrounding the urinals and toilets. Remove any nonpermanent stains, spots, streaks using a clean cloth or sponge dampened with a germicidal detergent solution.Wipe the surface dry using a clean cloth.After cleaning the surface will have a uniform appearance free from dust,lint, streaks, stains and writing. I. Clean Mirrors Remove soil,streaks,smudges,film,etc. from the surface of mirrors with a damp cloth or sponge. After cleaning, surface will have no visible signs of streaks, smudges,lint, film,etc. and present a uniform,clean appearance. Cleaning of mirrors shall include the frame of the mirror. J. Mop and Disinfect Restroom Floors Prior to mopping, the floor surface will have been swept with a broom to remove all loose dirt and soil.Mop the floor with a germicidal detergent solution and rinse mop with clear water,using a separate mop. After mopping, the floor will have a uniform appearance free of spots, spills, stains,dirt,and oily film,mop strings,etc.Dispose of the remaining detergent solution by pouring it down the toilets. Spills or stains caused by the dumping of the detergent solution will be wiped clean. K. Refill Paper Product Dispensers 1. Refill all paper towel dispensers to the proper level. Folding paper towels will be interlocked with remaining towels in the cabinet. 2. When toilet tissue dispensers hold two rolls, replace consumed rolls and partial rolls, which appear to be down to the last 10-15 sheets. 3. Toilet seat cover dispensers will be filled with a new package when empty or when less than six sheets remain in the package. The dispensers and adjacent surfaces will be wiped with germicidal detergent to remove fingerprints and smudges after filling. The device will be 161' c checked for proper operation after filling and any inoperable devices will be reported to the Contract Administrator. L. Refill Soap Dispensers Soap dispensers will be filled with new soap bags. The dispensers and adjacent surfaces will be wiped with a germicidal detergent to remove handprints and smudges after filling.The device will be checked after filling for proper operation and any inoperable devices will be reported to the Contract Administrator. M. Clean and Disinfect Kitchen/ Bathroom Sinks and Counters Completely clean and disinfect all exposed surfaces of the kitchen and bathroom sinks. A non- abrasive cleaner will be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. After cleaning, the fixture will present a clean, bright, shiny appearance and will be free of all visible soil,streaks,oily smudges,residue cleaning agents,spots, stains,etc.Inoperable or broken fixtures will be reported to the Contract Administrator.Different cloths, sponges, brushes, and scouring pads will be used to clean the sinks than the ones used for cleaning the toilet and urinals. NOTE: Abrasives such as AJAX or Comet shall not be used on bowls, tubs, paint. or other finished surfaces. Harsh acid products such as hydrochloric acid bowl cleaners shall not be used on metal fixtures.paint, or other finished surfaces. N. Clean Drinking Fountains Remove all soil,streaks,etc. from drinking fountains,and the entire cabinet;disinfect all polished metal surfaces including the nozzle and drain. O. Dusting Remove dust, lint, cobwebs from all vertical and horizontal surfaces including. Baseboards, moldings, ledges, door and window casings, Venetian blinds, deflectors, pictures,walls, corners, ceilings and open metal gratings.All furnishings and structural surfaces must be free of dust. Do not disturb personal items such as papers and other documents on desks.The contractor shall not be responsible for cleaning any flat surface that has papers or books on them. Low dusting is 70 inches below and High dusting is 70 above P. Vacuum Carpet Prior to vacuuming, all surface litter; such as paper, gum, rubber bands, staples, paper clips, etc. will be picked up. Chairs and trash receptacles will be moved as necessary to vacuum underneath. After vacuuming the entire floor,it will be free of all visible litter, soil, and dust and embedded grit,including corners,under partitions and next to the baseboard. Q. Restore Furniture to Standard Arrangement Upon completion of the cleaning tasks, the furniture will be arranged in the original pattern. In the lobby, conference rooms and lounge setting, there will be a uniform appearance with chairs placed with equal space around the tables. 17 I Aral„ R. Wash All Hard Furniture Surfaces Using a cloth or sponge dampened in a germicidal detergent; completely clean all flat surfaces, table and chair legs or supports to remove spills, spots, dirt, lint, etc. Gum should be removed from any surfaces to which it is adhered. Use appropriate cleaner solution for type of table i.e. wood,metal so as not to damage surface of table. S. Spot Removal on Carpets Carpets will be checked 4 days a week for stains.All stain areas will be treated with spot cleaning solutions,following the direction of the manufacturer for the specific stain involved.Spot cleaning will continue until as much of the stain as possible is removed. After cleaning to remove spots, the carpet should be free from visible spots and stains. T. Clean and Disinfect Customer Counters Remove any non-permanent stains, spots and/or spills from all counters, using a germicidal detergent solution. Cloths used shall be different than those used in the bathrooms. U. Dust Mop and/or Sweep Non-Carpeted Floors Prior to sweeping or dust mopping,all surface litter such as paper,gum,rubber bands,paper clips, spills, etc. will be picked up. The entire area that is to be swept will be thoroughly cleaned to remove dust, dry soil, and other surface debris. All areas such as under chairs, trash receptacles, and other furnishings, which are accessible, and behind doors, will be swept. After sweeping, surfaces, including corners, and places inaccessible to the mop, will be free of all visible soil, streaks,litter and spots caused by spills. V. Damp Mop Spills on Non-Carpeted Floors When stains and soil are not removed by the dry cleaning methods, they are to be removed by spot damp mopping. After spot mopping, the floor surface will present a clean appearance, free of spills, spots, film and other stains which can be removed by the application of detergent from a well wrung damp mop. W.Wet Mop Non-Carpeted Floors Entrance mats will be removed and cleaned. The surfaces will be swept or dust mopped prior to wet mopping to remove all loose soil and dust.All accessible areas will be mopped to remove all soil and non-permanent stains.After mopping,the floors will have a uniform appearance with no streaks, film, swirl marks, detergent residue, mop strings or other evidence of soil. There will be no splash marks left on the baseboards. Any splash marks will be removed immediately. The entrance carpet will be replaced when the floor is completely dry. X. Minor Construction Cleanup Minor construction cleanup includes removal of dust,loose debris, etc. that would be picked up or cleaned during a regular Custodial Service. This will be considered part of the contract. NOTE: Large debris, piles, etc. due to construction is not considered part of the contract. 18 _ Y. Wash Light Fixtures The diffuser or light globe will be removed, cleaned and reinstalled. The fixtures and the diffuser will be damp-wiped,the fluorescent tubes or light bulb will be dry-wiped to remove all visible dust and soil.The diffuser and globe will be cleaned on both sides and dried.After cleaning,the fixture will be free from dust, oily soil, smudges, streaks, etc. Any adjacent area soiled by the cleaning process will also be cleaned. (To be completed annually,in April). Z. Wash All Exterior Window Glass Completely clean both sides of all exterior building window glass.All areas adjacent to the window glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. Areas adjacent to any window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored. To be completed annually,in May. AA. Wash All Interior Window Glass Completely clean both sides of all interior office window glass. All areas adjacent to the window glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a uniform appearance free of all smudges,fingerprints, stains streaks,lint,etc.Areas adjacent to any window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored. BB. Routine Attention After performing custodial tasks in any area, attention must be paid to the following details: straighten Venetian blinds or draperies,close windows,turn off lights, close and lock doors. CC. Wash Venetian Blinds In the cleaning process, both sides of the blinds will be cleaned in place. Do not remove blinds. The hardware will not be damaged and the blinds will operate properly.Blinds must be completely dried after cleaning. After cleaning, the blinds will have all visible soil, smudges, non-permanent stains, streaks, etc. removed and will present a uniform clean appearance. Contractor shall be responsible for damage and installation, and operation if blinds are removed for cleaning. To be completed annually,usually in May. DD. Carpet Cleaning Machine shampooing of carpet is to be performed in accordance with manufacturer's recommended practices.The Contract Administrator prior to shampooing of carpet shall approve the cleaning method. The carpet shall be vacuumed thoroughly to remove all loose dirt before shampooing.All carpet shall be shampooed semi-annually.To be completed in April and October. EE. Waxing of Vinyl Flooring All waxing and buffing is to be performed in accordance with manufacturer's recommended practices. Area will be swept to remove all loose soil and dust before stripping. Floors are to be stripped of all wax prior to new wax application and buffing.Clean all baseboards after application. Hard surface vinyl flooring will be stripped,waxed and buffed on an annual basis.To be completed in April or October. 19 CUSTODIAL SERVICE SCHEDULE LOCATION SCHEDULE SQUARE FEET A. City Hall Buildings 1. City Hall M/Tu/W/Th 11,220 Areas to be serviced: All offices, work areas, conference rooms, lobby, employee restrooms,kitchen,upstairs lounge, floors— carpet and hard surfaces, spot clean windows 2. Police Dept.Annex Su/M/Tu/W/Th/F/Sat 1,790 Areas to be serviced: All offices,work areas, restrooms, floors—carpet and hard surfaces, spot clean windows 3. Police Department Su/M/Tu/W/Th/F/Sa 11,300 Areas to be serviced: All offices, work areas, lobby, briefing room/eating area, locker rooms, public restrooms, employee restroom, armory, jail, floors — carpet and hard surfaces, spot clean windows. 4. Permit Center M/Tu/W/Th 13,000 Areas to be serviced: All offices,work areas, conference rooms,lobby area, employee restrooms,kitchen/lunch area, floors — carpet and hard surfaces,spot clean windows. B. Network Services—Niche Building M/Tu/W/Th 2,240 Areas to be serviced: All offices,work areas,training center,restrooms, kitchen, floors—carpet and hard surfaces,spot clean windows. C. New Public Works 8777 SW Burnham 1. Main M/Tu/W/Th/F 8,460 Areas to be serviced: All offices,work areas,conference rooms including large auditorium,lobby,public restrooms,employee restrooms,kitchen, floors—carpet and hard surfaces, spot clean windows. 2. Shop Areas M/Tu/W/Th/F 1,960 Areas to be serviced: All office areas,restrooms,shower areas, kitchen/lounge, floors—hard surfaces,spot clean windows. 20f :' _. D. Old Public Works yard 12800 S.W.Ash 1. Main M/Tu/W/Th/F 2,700 Areas to be serviced: All offices,work areas, conference room,locker rooms,kitchen, floors—carpet and hard surfaces, spot clean windows. 2. Shop Areas M/Tu/W/Th/F 140 Areas to be serviced: Office area,employee restroom. E. Skate Park Rest Rooms Su/M/Tu/W/Th/F/Sa 120 Areas to be serviced: Clean and restock 2 rest rooms in summer (April to September) and 1 rest room in winter(October to March) F. Tigard Public Library Su/M/Tu/W/F/Sa 48,430 Areas to be serviced: All offices, Community room,conference rooms, work areas,lobby areas,public areas,public restrooms,employee restrooms, floors—carpet and hard surfaces, spot clean windows. G. Senior Center M/Tu/W/Th/F 9240 Areas to be serviced: All offices,work areas,lobby,restrooms—2 upstairs, 3 downstairs, floors—carpet,linoleum,and hardwood, spot clean windows,eating/dining room. Note: Do not clean Kitchen. Day Porter Duties 1 April 2010 Day porter will have a pager or cell phone on at all time. The cell or phone number will be supplied to Facility for proper disbursement. A. Police Department lobby restrooms 4 days a week. Pick your days M/Tu/W/Th/F/Sa Start of your shift 1. Sweep floors and pick up debris. 7 days a week 2.Mop floors with germicidal solution. 7 days a week 3. Clean and disinfect all toilet bowls including seat and urinals. 7 days a week 4. Clean mirrors As Needed 5.Wash or scrub sinks basins with germicidal solution. 7 days a week 6. Clean and disinfect all restroom walls.As Needed 7. Clean and disinfect restroom fixtures and counter tops.As Needed 211 8. Service all soap,towel,toilet tissue,sanitary and seat cover dispenser. As Needed. B. Police Department lobby 4 days a week. M/Tu/W/Th/F/Sa 1. Sweep floors and pick up debris. 7 days a week 2. Spot clean windows. 7 days a week C. Be prepared for Emergences in City building. D. Library. M/Tu/W/F/Sa 1. Spot clean windows 6 days a week 2. Service all soap,towel,toilet tissue,sanitary and seat cover dispenser. As Needed 3. Check all bathroom floor (3 times a shift) 4. Check out side trash can in front(Empty if 3/4 full) 5. Dust when not busy 6 days a week 6. Inspect lunchroom Mop floor.As Needed 7. Check trash receptacles in Restrooms (Empty if 3/4 full) 8. Sweep floors and pick up debris Lobby and Restrooms 6 days a week 9. Spot Clean Chair in Community Room.As Needed 10. Be prepared to clean anything that might need done.As Needed E. Skate Park Rest Room M/Tu/W/Th/F/Sa 1. Clean and check supplies first part of your shift before you start at the library Night crew will repeat as the contract states As Needed Cleaning for extra clean up and Bio-Cleaning 1 April 2010 A. This is after all Janitorial staff has left or if we have any type of Bio clean-up problem 1. Extra cleaning will be$22.00 per Hour with a 2 hour minimum 2. Bio Cleaning will be$25.00 per hour with a 2 hour minimum 3. Cost of Bio Kits minimum$20.00 and maximum$100.00 EXHIBIT B CONTRACTOR'S PROPOSAL 23 ?:. SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc (Sustainable Cleaning Systems) 2016-2017 � Project Tigard Ash&Burnham Street Division Approx 1500 sq.ft.5 x weekly-2 Offices,4 Restroon,s,1 Breakroom &Locker Room Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 40E.34 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 250 00 Labor Subtotal 1 $ 655 34 Direct Labor (from labor daily worksheet) I $ 6.285.09 Overhead See Overhead Worksheet I $ 1,354.43 Delivery Transportation (from Trans&Reserve worksheet) I$ - Total Before Margin!$ 6,295 85 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$= 169 30 Total Bid Yearly $ 8.465.16 Monthly $ 705 43 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW me (Sustainable Cleaning Systems) 2016-2017 Project Tigard Public works Ash Burnham(Street Division) Approx 1500 sq.ft.Hard Floors lx yearly Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 203 40 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7,17 Subtotal 1 $ 210.56 Labor Direct Labor (from labor daily worksheet) 1$ 363 51 Overhead See Overhead Worksheet $ 113 74 Delivery Transportation (from Trans&Reserve worksheet) $ d 86 I Total Before Margin$ 696 67 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 14 22 Total Bid Yearly $ 710.89 Monthly $ 59.24 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc (Sustainable Cleaning Systems) 2016-2017 Project Tigard City Hall/Public Safety/Permits 38750 suare feet. Carpets 2x Annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) 151 79 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 51-50 Subtotal 1 $ 203 29 Labor Direct Labor (from labor daily worksheet) I$ 2,538 22 Overhead See Overhead Worksheet I$ 538 39 I Delivery Transportation (from Trans&Reserve worksheet) I$ 'i 7 71 Total Before Margins 4; 3,29 B1 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I $ S7 30 Total Bid Yearly $ 3,364.91 Monthly A 260,41 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard City Hall/Public Safety/Permits 38750 suare feet. Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 67.79 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7.17 Subtotal 1 $ 74 95 Labor Direct Labor (from labor daily worksheet) I$ 1,13's 13 Overhead See Overhead Worksheet $ 237 45 I Delivery Transportation (from Trans&Reserve worksheet) I$ 8 86 Total Before Margin'$ 1,454 40 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 2€.R8 Total Bid Yearly $ i,484.08 Monthly $ 123.67 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW Inc (Sustainable Cleaning Systems) 2016-2017 Project Tigard City Hall/Public Safety/Permits 38750 square feet.Janitorial Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 40614 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 750 00 Subtotal 1 $ 1156.34 Labor Direct Labor (from labor daily worksheet) $ 46,278.7E I Overhead See Overhead Worksheet I $ 9,268.90 I Delivery Transportation (from Trans&Reserve worksheet) I$ 68 04 I Total Before Margin'$ 56.772.00 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) j$ 1,158 61 Total Bid Yearly $ 57.930.6 1 Monthly $ 4,827.55 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name NW inc (Sustainable Cleaning Systems)2015-2016 Project Tigard City Public Works Hard Floors wo old Public Works Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 165 z6 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7 17 Subtotal1 $ 172.55 Labor Direct Labor (from labor daily worksheet) ! $ 454 39 I Overhead See Overhead Worksheet !$ 174 05 Delivery Transportation (from Trans&Reserve worksheet) !$ £86 Total Before Margin!$ 789 82 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) !$ 15 51 I Total Bid Yearly.$ 775 33 Monthly $ 6'4 61 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc (Sustainable Cleaning Systems)2015-2016 _ Project Tigard City Public Works Carpets 2x Annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 264 Oc Equipment,Tools&Subcontracting (from small equipment worksheet) $ 51 50 Labor Subtotal 1 $ 315 56 Direct Labor (from labor daily worksheet) $ 728 73 Overhead See Overhead Worksheet !$ 207 22 Delivery Transportation (from Trans&Reserve worksheet) !$ 17 71 Total Before Margin!$ 1.2692s Reserve Margin Held in Reserve (from Trans&Reserve worksheet) $ P8 90 Total Bid Yearly $ 1.295 13 Monthly $ 107.93 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard City Public Works w/o old public works janitorial Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) b 916 60 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 260 00 Subtotal 1 $ 676 60 Labor Direct Labor (from labor daily worksheet) I$ 21,088 ;2 1 Overhead See Overhead Worksheet ($ 4246 78 Delivery Transportation (from Trans&Reserve worksheet) I$ - 1 Total Before Margins$ 26,011 50 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) $ 530 85 I Total Bid Yearly $ 26,542 35 Monthly $ 2,21166 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment&tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc.(Sustainable Cleaning Systems)2016-2017 J Project Tigard City Network Building 2240 sq ft 2x vacuuming Central Trash Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 406.34 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 480.00 Labor Subtotal 1 $ B86 34 Direct Labor (from labor daily worksheet) I$ 2.496 87 Overhead See Overhead Worksheet I$ 660 16 Delivery Transportation (from Trans&Reserve worksheet) J$ - I Total Before Margin'$ 4,043 47 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I• 82.52 I Total Bid Yearly $ 4025.9 Monthly $ 343 8; DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc..(Sustainable Cleaning Sybtems)2016-2017 Project Tigard City Network Building 2240 sq.ft. Hard Floors Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ P6 77 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7 17 Subtotal 1 $ 35 94 Labor Direct Labor (from labor daily worksheet) $ 158 641 Overhead See Overhead Worksheet (g 39 22 Delivery Transportation (from Trans&Reserve worksheet) I$ 8 gn Total Before Margin!$ 242 65 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) ($ 2 455 Total Bid Yearly $ 245 10 Monthly $ 20.42 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the ORF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc (Sustainable Cleaning Systems)2016-2017 Project Tigard City Network Building 2240 sq ft. Carpets Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 132 06 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 51.50 Subtotal 1 $ 183.56 Labor Direct Labor (from labor daily worksheet) $ 204.47 Overhead See Overhead Worksheet I$ 79 09 Delivery Transportation (from Trans&Reserve worksheet) [$ 17 28 I Total Before Margin'$ 484 40 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) $ 9.34 I Total Bid Yearly $ 494,29 Monthly $ 41.19 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard Public Library 48430 square feet Hard Floors lx annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 140 11 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7 17 Subtotal 1 $ 14;28 Labor Direct Labor (from labor daily worksheet) I $ '1,055 19 I Overhead See Overhead Worksheet [$ 244.94 Delivery Transportation (from Trans&Reserve worksheet) I $ 8 86 I Total Before Margin I $ 1 500.2E Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I S 30 62 Total Bid Yearly $ 1,530 88 Monthly_$ 12757 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard Public Library 48430 square feet Carpets 2x Annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 264 06 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 101.50 Labor Subtotal 1 $ 365 56 Direct Labor (from labor daily worksheet) I $ 2,473 17 Overhead See Overhead Worksheet I t 557.35 Delivery Transportation (from Trans&Reserve worksheet) $ 17.71 Total Before Margins $ 3,413.7E Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 69 67 Total Bid Yearly $ 3,483 46 Monthly $ 290 29 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard Public Library 48430 square feet 2012 WiWeekend DP-Central trash and 3 x week vacuuming Janitorial Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 401)34 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 1,-215 Oil Labor Subtotal 1 $ i62i 341 Direct Labor (from labor daily worksheet) I$ 64.923.82 I Overhead See Overhead Worksheet I$ 12,997 70 I Delivery Transportation (from Trans&Reserve worksheet) I$ o8 04 Total Before Margin I r 79.610 90 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 1,624.71 • Total Bid Yearly!$ 3'i 235 61 Monthly $ 6,769 63 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc (Sustainable Cleaning Systems)2016-2017 Project Tigard City Senior Center 8110 sq ft (no weekend work)Clean only-entrances+bathrooms Daily- Stairs,Elavator Weekly-Sweep+Mop 2x we Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 354 5 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 290 00 Labor Subtotal 1 $ 644 87 Direct Labor (from labor daily worksheet) I$ 8.760 59 Overhead See Overhead Worksheet I$ 1,919 66 I Delivery Transportation (from Trans&Reserve worksheet) I$ 34.02 I Total Before Margin!$ 11,259 14 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 113.73 I Total Bid Yearly $ 11 372 87 Monthly $ 947.74. DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name NW inc.(Sustainable Cleaning Systems)2016•2017 Project Tigard City Senior Centel 8110 sq.ft Hard Floor 1 x Yearly Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 78 36 Equipment,Tools&Subcontracting (from small equipment worksheet) $: 297.17 Subtotal 1 $ f.375 55 Labor Direct Labor (from labor daily worksheet) I $ 545 27 Overhead See Overhead Worksheet l$ 190 62 Delivery Transportation (from Trans&Reserve worksheet) I $ ti$04 I Total Before Margin $ 1 179,48 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) f$ i i 3'i I Total Bid Yearly $ 1,19139 Monthly $ 99.28 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc (Sustainable Cleaning Systems)2016-2017 Project Tigard City Senior Center 8110 sq ft Carpets 2x Yearly Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 165 d_? Equipment,Tools&Subcontracting (from small equipment worksheet) $ 5 50 Subtotal 1 $ 170 gg Labor Direct Labor (from labor daily worksheet) I $ 136 32 Overhead See Overhead Worksheet $ 58.33 I Delivery Transportation (from Trans&Reserve worksheet) I$ oS4l Total Before Margin'$ 367 11 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) z 71 1 I Total Bid Yearly $ 370 82 Monthly $ 3030 DAS Form#12 J Revision 10-03 Page I Summary Sheet CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM (THIS FORM MUST ACCOMPANY EVERY CONTRACT) Contract Title: Janitorial Services Number: (I 7002O Contractor. TVW, Inc. Contract Total: $205,000 Contract Overview: Provide Janitorial and related services in city owned buildings. Initial Risk Level: ❑ Extreme ❑ High ® Moderate ❑ Low Risk Reduction Steps: Signs ate posted when floors are wet,supplies are available to wipe-up cleaning product spills,and offices are locked to protect sensitive materials (and janitors have been directed.not to access them.) Risk Comments: Risk Signature: Contract Manager: Kevin Cole Ext: 2588 Department: Central Services Type: ❑ Purchase Agreement p Personal Service Ei General Service ❑ Public Improvement ❑ IGA ❑ Other: Start Date: 10/19/16 End Date: 9/30/17 Quotes/Bids/Proposal: FIRM AMOUNT/SCou TVW,Inc QRF Account String: .., '-I':.'. ,-:. . V. _ , FY 16-17 650 6400 54001 $205,000 FY Approvals - LCRB Date: 9/27/2016 Department Comments: Department Signature: /11d1 ' ;&4x- Purchasing Comments: ovi -, r Purchasing Signature: c Afilidh...._ City Manager Cowmen . V ' 0 City Manager Signature. '- 4'2'7tc-of .. S.R., After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a completed Contract Checklist. Contract (ii17C202() CITY OF TIGARD,OREGON AGREEMENT FOR JANITORIAL AND RELATED SERVICES THIS AGREEMENT made and entered into this 19th day of October, 2016 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and TVW, Inc, hereinafter called"Contractor",collectively known as the"Parties." RECITALS WHEREAS,Contractor has submitted a bid or proposal to City to provide specific services;and WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes for which City requires the services;and WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services described in Contractor's bid or proposal; THEREFORE,The Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor agrees to provide janitorial and related services as detailed in Exhibit A —Scope of Services and by this reference made a part hereof. 2. EFFECTIVE DATE AND DURATION Contractor shall initiate services upon receipt of City's notice to proceed, together with an executed copy of this Agreement. This Agreement shall become effective upon the date of execution and shall expire,unless otherwise terminated or extended, on September 30,2017.All services shall be completed prior to the expiration of this Agreement. The City and Contractor may agree to up to four (4) mutual one (1) year options.The total term of the contract may not exceed five(5)years. 3. COMPENSATION City agrees to pay Contractor an amount not exceeding Two Hundred Five Thousand and No/100 dollars($205,000.00)for performance of those services described herein,which payment shall be based upon the following applicable terms: A. Payment will be made in installments based on Contractor's invoice, subject to the approval by the City,and not more frequently than monthly. Payment shall be made only for work actually completed as of the date of invoice. B. Payment by City shall release City from any further obligation for payment to Contractor, for services performed or expenses incurred as of the date of the invoice. Payment shall not be considered acceptance or approval of any work or waiver of anv defects therein. C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for the prosecution of this work. D. Contractor shall not permit any lien or claim to be fled or prosecuted against the City on any account of any labor or material furnished. E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. F. If Contractor fails,neglects or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due,City may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety from obligation with respect to any unpaid claims. G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40 hours in any one work week except for individuals under the contract who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime. H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical,surgical,hospital care or other needed care and attention incident to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay for such services and all moneys and sums which Contractor collected or deducted from the wages of employees pursuant to any law, contract or agreement for the purpose of providing or paying for such service. I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs of this contract during the current fiscal year.Appropriations for future fiscal years shall be subject to budget approval by the City Council. 4. ASSIGNMENT/DELEGATION Neither party shall assign or transfer any interest in or duty under this Agreement without the written consent of the other and any attempted assignment or transfer without the written consent of the other party shall be invalid. 5. SUBMITTING BILLS AND MAKING PAYMENTS All notices and bills shall be made in writing and may be given by personal delivery,mail or fax. Payments may be made by personal delivery,mail,or electronic transfer.The following addresses shall be used to transmit notices,bills,payments,and other information: CIS,:OF TIGARD TSW,INC Attn: Kevin Cole,Fleet/Facilities Super. Attn:Allen Bethel Address: 13125 SW Hall Blvd. Address: 9933 SE Pine St Tigard,Oregon 97223 Portland OR 97216 Phone: (503) 718-2588 Phone: 503-720-5864 Email: kevince,tigard-or.gov Email:Abethel@tvwinc.org 6. TERMINATION The parties agree that any decision by either party to terminate this Agreement before 30`'' of September, 2017 shall be accompanied by thirty (30) days written notice to the other party prior to the date termination would take effect.There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph, it shall pay Contractor for services rendered prorated to the date of termination. 2 I P 7. ACCESS TO RECORDS City shall have access to such books,documents,papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. 8. FORCE MAJEURE Neither City nor Contractor shall be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled,including but not restricted to,natural disaster,war,civil unrest,volcano,earthquake, fire, flood,epidemic,quarantine restriction,area-wide strike,freight embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so disenabled shall within ten(10)days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 9. NON-DISCRIMINATION Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules established pursuant to those laws. 10. INDEMNITY Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers, employees, agents and representatives from and against all liability, claims, costs, demands, judgments,penalties,and causes of action of any kind or character,or other costs or expenses incidental to the investigation and defense thereof, of whatever nature, resulting from or arising out of the activities of the Contractor or its subcontractors, agents, or employees in performance of this contract, except, however, that the foregoing shall not apply to liability that arises out of the City's,its officers,employees,agents and representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this indemnification. 11. INSURANCE Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or work hereunder. The policy or policies of insurance maintained by the Contractor shall provide at least the following limits and coverages: 30r:, , A. Commercial General Liability Insurance Contractor shall obtain,at contractor's expense,and keep in effect during the term of this contract,Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 3,000,000 Products-Completed Operations Aggregate 2,000,000 Personal&Advertising Injury 1,000,000 Each Occurrence 2,000,000 Fire Damage (any one fire) 50,000 B. Commercial Automobile Insurance Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence shall not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form.The Combined Single Limit per occurrence shall not be less than$2,000,000. C. Workers' Compensation Insurance The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law shall comply with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year.Contractors who perform work without the assistance or labor of any employee need not obtain workers' compensation coverage. All non-exempt employers shall provide Employer's Liability Insurance with coverage limits of not less than $1,000,000 each accident. D. Additional Insured Provision All policies aforementioned, other than Workers' Compensation and Professional Liability, shall include the City its officers, employees, agents and representatives as additional insureds with respect to this contract. E. Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies 4 having an A.M. Best rating of"A-'\'II" or better,or equivalent.The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. F. Self-Insurance The City understands that some Contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If the Contractor is self-insured for commercial general liability or automobile liability insurance the Contractor must provide evidence of such self-insurance. The Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Contractor shall furnish a Certificate of Insurance to the City. No contract shall be effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement.A renewal certificate will be sent to the below address prior to coverage expiration. H. Independent Contractor Status The service or services to be rendered under this contract are those of an independent contractor.Contractor is not an officer,employee or agent of the City as those terms are used in ORS 30.265. I. Primary Coverage Clarification The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. J. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability,pollution and errors and omissions policies required by this contract. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard,Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company may be required to be forwarded to the above address. 5I Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance shall not be construed to limit contractor's liability hereunder.Notwithstanding said insurance,Contractor shall be obligated for the total amount of any damage,injury,or loss caused by negligence or neglect connected with this contract. 12. ATTORNEY'S FEES In case suit or action is instituted to enforce the provisions of this contract,the parties agree that the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,including witness fees (expert and non-expert),attorney's fees and court costs on appeal. 13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES Contractor shall comply with all applicable federal,state and local laws,rules and regulations, including, but not limited to, the requirements concerning working hours, overtime,medical care, workers compensation insurance, health care payments, payments to employees and subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of which are hereby made a part of this agreement. 14. CITY OF TIGARD BUSINESS LICENSE Contractor shall obtain,prior to the execution of any performance under this Agreement,a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date.New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. 15. CONFLICT BETWEEN TERMS It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument in the proposal of the contract,this instrument shall control and nothing herein shall be considered as an acceptance of the terms of proposal conflicting herewith. 16. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction,the validity of the remaining terms and provisions shall not be affected to the extent that it did not materially affect the intent of the parties when they entered into the agreement. 17. REPRESENTATIONS AND WARRANTIES Contractor represents and warrants to the City that: A. Contractor has the power and authority to enter into and perform this Agreement. B. This Agreement, when executed and delivered, is a valid and binding obligation of Contractor, enforceable in accordance with its terms. C. Contractor (to the best of Contractor's knowledge, after due inquiry), for a period of no fewer than six calendar years (or since the firm's inception if less than that) preceding the effective date of this Agreement, faithfully has complied with: 6Id� 1) All tax laws of this state,including but not limited to ORS 305.620 and ORS chapters 316,317,and 318; 2) Any tax provisions imposed by a political subdivision of this state that applied to Contractor, to Contractor's property, operations, receipts, or income, or to Contractor's performance of or compensation for any work performed by Contractor; 3) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,or to goods,services,or property,whether tangible or intangible,provided by Contractor;and 4) Any rules,regulations,charter provisions,or ordinances that implemented or enforced any of the foregoing tax laws or provisions. D. Any intellectual property rights or such delivered to the City under this Agreement, and Contractor's services rendered in the performance of Contractor's obligations under this Agreement, shall be provided to the City free and dear of any and all restrictions on or conditions of use,transfer,modification,or assignment,and shall be free and clear of any and all liens,claims,mortgages,security interests,liabilities,charges,and encumbrances of any kind. 18. COMPLIANCE WITH TAX LAWS A. Contractor must, throughout the duration of this Agreement and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of the State of Oregon. For the purposes of this Section, "tax laws" includes all the provisions described in subsection 25.C. 1) through 4) of this Agreement. B. Any violation of subsection A of this section shall constitute a material breach of this Agreement. Further, any violation of Contractor's warranty, in subsection 25.0 of this Agreement that the Contractor has complied with the tax laws of the State of Oregon and the applicable tax laws of any political subdivision of this state also shall constitute a material breach of this Agreement.Any violation shall entitle the City to terminate this Agreement, to pursue and recover any and all damages that arise from the breach and the termination of this Agreement,and to pursue any or all of the remedies available under this Agreement,at law,or in equity,including but not limited to: 1) Termination of this Agreement,in whole or in part; 2) Exercise of the right of setoff,and withholding of amounts otherwise due and owing to Contractor,in an amount equal to State's setoff right,without penalty;and 3) Initiation of an action or proceeding for damages, specific performance, declaratory or injunctive relief. The City shall be entitled to recover any and all damages suffered as the result of Contractor's breach of this Agreement, including but not limited to direct,indirect,incidental and consequential damages,costs of cure,and costs incurred in securing a replacement Contractor. These remedies are cumulative to the extent the remedies are not inconsistent, and the City may pursue any remedy or remedies singly, collectively, successively, or in any order whatsoever. 7 I e 19. COMPLETE AGREEMENT This Agreement,induding the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver,consent,modification,or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given.There are no understandings,agreements,or representations,oral or written,not specified herein regarding this Agreement. Contractor, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Awarded by Tigard's Local Contract Review Board at their September 27,2016 meeting. CITY OF TIGARD Tu IN VALLEY WORKSHOP ‘er?� gL r By:Authorized City Representative By:Authorized Contractor Representative ///1 (ZPao t 2 ri Date Date 8 :'.. . EXHIBIT A SCOPE OF SERVICES TASK FREQUENCY A. TRASH PICK UP IN ALL AREAS 1. Pick up trash,and remove from building. Central trash and common area. 4 day a week 2. Replace liner if soiled by drink or wet debris. 4 days a week 3. Wash and disinfect interior of Central trash and common area waste containers if liners fails. 4 days a week a) Reusable plastic liners are acceptable if they are maintained replaced as needed. 4. At Permit Center ONLY,roll large trash bins (with wheels) Monday evening to the curb of the driveway circle to be picked up. B. RECYCLING CONTAINERS 1. Empty Central recycle and common area recycle bin into large recycle container outside. 4 days a week 2. Remove cardboard to outdoor recycling container. 4 days a week 3. At Permit Center ONLY,roll large recycling bins (with wheels) to the curb of the driveway circle to be picked up. Monday evening. C. ALL ENTRANCES 1. Clean area including doors, floors,and door mats. 4 days a week 2. Mop floors as needed. 4 days a week 3. Spot clean door glass and surrounding windows. 4 days a week 4. Empty trash receptacles. 4 days a week 5. Clean and service sand urns and damp clean ashtrays. 4 days a week 6. Clean entire lobby entry doors.Weekly 7. Except Police Department and Public works.Daily D. ALL RESTROOMS/LOCKER ROOMS 1. Pick up all trash including sanitary containers. 4 days a week 2. Service all soap, towel, toilet tissue, sanitary and seat cover dispensers as needed (load properly). 4 days a week 3. Sweep floor and pick up debris. 4 days a week 4. Mop floors with germicidal solution. 4 days a week 5. Clean mirrors (leave free from streaks). 4 days a week 6. Clean and disinfect all toilet bowls including seat and urinals. 4 days a week a) Brush inside of bowl trap and under inside of rim. b) Bowls must be free of stains and mineral deposits inside and outside. 7. Wipe all wall surfaces around sink basins and urinals to remove evidence of splashing. 4 days a week 8. Wash or scrub sink basins with germicidal solution. 4 days a week 9. Clean and disinfect all restroom fixtures and counter tops and door handles. 4 days a week 10. Except Police department and Public Works. Daily 11. Wash walls and partitions with germicidal solution. Weekly a) Ammonium germicidal cleaner properly mixed is to be used in all cleaning processes. E. ALL DRINKING FOUNTAINS 1. Clean and disinfect nozzle and basin. 4 days a week 2. Use brush in drain and remove signs of corrosion. Weekly F. ALL EATING AREAS:LUNCHROOMS/LOUNGE 1. Pick up trash. 4 days a week 2. Spot clean glass in doors and surrounding windows. 4 days a week 3. Sanitize tabletops and damp clean seats and backs of chairs and door handles. 4 days a week 4. Sweep floor and pick up debris (including stairway at City Hall lunchroom). 4 days a week 5. Mop floors with germicidal solution. Weekly 6. Vacuum between refrigerator and counter. Monthly NOTE: Kitchen located at Senior Center is not part of service area. G. OFFICE AREAS 1. Pick up trash. 4 days a week 2. Empty small recycling containers. 4 days a week 3. Wipe reception area counter tops and door handles with disinfectant solution. 4 days a week 4. Spot clean interior office windows. 4 days a week 5. Vacuum floors.2 days a week 6. Empty large recycling containers. As Needed H. ALL PUBLIC AREAS 1. Wipe all counter tops,desks,tables,door handles with germicidal solution. 4 days a week I. DUST VERTICAL/HORIZONTAL SURFACES 1. Dust all office desks,chairs and tables when cleared Weekly a) Do not disturb papers. 2. Dust all low areas -hand height(70")including sills,ledgesexposed filing cabinets,bookcases and shelves. Weekly 3. Dust and sanitize all telephones. Weekly 4. Dust all high areas above (70") height including shelves, moldings, ledges and top of door frames. Weekly 5. Dust Venetian blinds. Monthly 6. Wash Venetian blinds. Annually a) Do not remove blinds. b) To be completed in May. J. FURNITURE 1. Polish conference room tables Weekly 2. Vacuum fabric furniture in Library only. Weekly 3. Damp wipe plastic chairs with germicidal solution.Monthly 4. Clean all Tables in Auditorium and Community Monthly 10 , I K. SPECIAL SURFACES 1. All brass areas, e.g. door handles, electrical light plates etc., to be polish-free of tarnish and fingerprints with brass polish. Semi-Monthly L. FLOOR MAINTENANCE - CARPET 1. Vacuum thoroughly all carpeted areas including wall-to-wall carpet, carpet staircases, carpet mats. 2 days a week 2. Carpet shall be spot cleaned as needed. 4 days a week 3. Move chairs to vacuum and replace in an orderly manner. 2 days a week 4. Machine shampoo all carpet. (To be completed in April and October) Semi-Annually 5. Carpets in all building will be cleaned twice per year. Once by walk behind machine, once by truck mounted machine. NOTE: Vacuums used shall have a motor driven brush and a beater bar if carpet has a pad installed,and shall have a motor driven brush only if there is not pad under the carpet. M. FLOOR MAINTENANCE- RESILIENT AND HARD 1. Sweep floors and remove debris. 4 days a week 2. Mop vinyl/tile with a properly mixed quaternary ammonium germicidal cleaner. 4 days a week 3. Remove black marks, tar and oil. Weekly 4. Damp mop Library hardwood floors with clean warm water. Weekly 5. Strip, clean,refinish and machine polish. Annually a) To be completed in April or October N. WINDOWS 1. Spot clean all interior windows. 4 days a week 2. Wash complete glass in interior offices and doors. Quarterly 3. Wash all exterior windows inside and out. Annually a) To be completed in May. 4. Wash all ledges. Annually a) To be completed in May. O. WINDOW COVERINGS 1. Clean all window coverings. (To be completed in May) Annually P. LIGHT FIXTURES 1. Remove flies and other foreign material from light fixtures. Quarterly 2. Thoroughly wash all light fixtures. Annually a) To be completed in April. Q. HVAC REGISTERS 1. Vacuum HVAC outlets removing dust, cobwebs and debris. Monthly R. SPECIFIC LIBRARY REQUIREMENTS 1. Trash Pick-up in all areas a) Pick up trash,and remove from building. 4 days a week 11 r b) Replace liner if soiled by drink or wet debris. 4 days a week c) Wash& disinfect waste containers if liners fail. As Needed 2. Recycling Containers a) Empty small recycle bins into large recycle container. 4 days a week b) Empty large indoor recycle containers to outdoor recycle containers. 4 days a week 3. Main Entrance Lobby a) Clean area including doors, floors,and door mats.Items A-E 4 days a week b) Mop floors as needed. c) Spot clean door glass above&below door handles. d) Empty trash receptacles. e) Wipe down tables and chairs. f) Remove black marks,tar and oil from floor. Weekly g) Strip, clean,refinish,and machine polish floors Annually 4. All Restrooms a) Pick up and empty all trash (including sanitary) containers. Items A-K 4 days a week b) Service all soap,paper towel, toilet tissue, sanitary and seat cover dispensers as needed. c) Sweep floor and pick up debris. d) Mop floors with germicidal solution. e) Clean mirrors. f) Clean and disinfect all toilet bowls including seats and urinals. g) Clean inside of bowl and under inside of rim. h) Wipe all wall surfaces around sink basins and urinals to remove evidence of splashing. i) Wash or scrub sink basins with germicidal solution. j) Clean and disinfect all restroom fixtures,including door handles. k) Disinfect Koala diaper changers. 1) Wash walls and partitions with germicidal solution. Weekly 5. All Drinking Fountains a) Clean and disinfect nozzle and basin. 4 days a week b) Clean drain and remove signs of corrosion. Weekly 6. Lunchroom / Employee Lounge a) Empty trash receptacles. Items A-C 4 days a week b) Sanitize tabletops and countertop. c) Sweep floor and pick up debris. d) Damp clean seats and backs of chairs. Weekly e) Mop floors with germicidal solution. Weekly 7. Office and Workroom Areas a) Empty trash receptacles &recycling containers. 6 days a week b) Vacuum carpeted floors and dust/mop tile. Weekly c) Empty large recycling containers. As Needed 12 17 . . 8. All Public Areas-Library& Lobby (includes Lobby desk,Circulation desk,Reference desks,and Children's Desk) a) Wipe all counter tops,desks &tables with cleaning solution specifically designed for the particular surface.Weekly (Circulation Desk:granite top&Children's Desk-Plastic Laminate) 9. Conference Rooms a) Wipe table tops with specific appropriate solution for each surface to clean and/or polish wood surfaces. Items A-C 4 days a week b) Vacuum floors. c) Empty trash/recycling containers. d) Sanitize sink and countertop. Weekly 10. Study Rooms a) Wipe table tops with specific appropriate solution for each surface to clean and/or polish wood surfaces. Items A-C 6 days a week b) Vacuum floors. c) Empty trash/recycling containers. 11. Dust Vertical/ Horizontal Surfaces a) Dust all low areas (70") height incl. sills,ledges,cabinets,bookcases & shelves.Weekly b) Dust all high areas above (70") height incl. shelves,moldings,ledges and top of door frames. Monthly 12. Furniture a) If accidental spill or stain, clean furniture. ASAP or When Requested 13. Special Surfaces a) All metal and aluminum finish areas (door handles,light plates etc.) are to be free of tarnish and fingerprints and cleaned with appropriate polish. Monthly 14. Floor Maintenance - Carpet a) Vacuum all carpeted areas including wall-to-wall carpet, Weekly Carpet staircases and entry walk-off mats. b) Carpet shall be spot cleaned as needed. As Needed c) Move chairs to vacuum and replace in an orderly manner.As Required d) Machine shampoo and maintain all carpets.(Truck Mounted) Semi-Annually e) Machine shampoo & spot clean carpet areas of Community Room&Children's Room. Semi-Annually 15. Floor Maintenance- Resilient and Hard a) Sweep floors and remove debris. 6 days a week b) Mop vinyl/tile with ammonium/germicidal cleaner. 6 days a week c) Remove black marks,tar and oil. Weekly d) Strip,clean,refinish and machine polish. Annually 13 I •13 16. Community Room a) Vacuum floors and carpets. 3 days a week(if room is used) b) Mop wooden floor area. 6 days a week(if room is used) c) Spot clean glass doors and windows. 6 days a week(if room is used) d) Empty trash/recycling containers. 6 days a week (if room is used) e) Machine shampoo carpet.(Truck Mounted) Semi-Annually(spot dean as needed) f) Polish wooden floor. Annually 17. Pantry a) Check for&remove debris and garbage. 6 days a week(if room is used) b) Wipe down&sanitize counters,clean sink. 6 days a week(if room is used) c) Mop floor. 6 days a week (if room is used) 18. Children's Area/ Program Areas a) Vacuum floors and carpets. Items A-D 3 days a week b) Empty trash/recycling containers. c) Mop tile/floors with germicidal solution. ti) Spot clean door glass (above and below handle) As Needed e) Machine shampoo carpet Semi-Annually (spot clean as needed) 19. Houghton Reading Room a) Vacuum floors and carpets. Items A-C 3 days a week b) Empty trash/recycling containers. c) Spot clean glass entry doors. d) Dust granite hearth. Weekly e) Dust outside of built-in display cabinet&clean glass. Weekly f) Dust tabletops with appropriate cleaning solution.Monthly g) Clean fireplace glass &hearth. Monthly h) Machine shampoo carpet. Semi-Annually i) Polish chair armrests. Quarterly 20. Elevators a) Vacuum carpet (public) and mop tile (staff) Items A-C 3 days a week b) Sanitize buttons/panel. c) Spot clean any surface (fingerprints,etc.). d) Clean and sanitize all surfaces. Weekly 21. Light Fixtures a) Remove insects&other foreign material from light fixtures Quarterly b) Thoroughly wash all light fixtures. Annually 22. HVAC Vent Registers a) Vacuum HVAC registers removing dust,cobwebs and debris. Quarterly 23. Window Coverings a) Clean all window coverings. Quarterly 14I „ 24. Windows a) Spot clean all interior windows. 6 days a week b) Wash public area windows/glass doors. Weekly c) Wash complete glass in interior offices and doors.Monthly d) Wash all exterior windows,inside and out.Annually e) Dust tongue in groove deck/wood ceiling (2"d Floor) light shelf Annually by the clear story. 25. Display cases (2 in Lobby,2 in Local History,3 in Houghton,2 in New Books a) Clean glass.Monthly 26. Public Computers (OPACS):Young Adults, Kids,New Books Area a) Dust built-in laminate countertops Weekly 27. Misc. a) Dust built-in benches. Monthly b) Dust brace frames (big V's) Monthly 28. Contractor shall also be responsible for all other duties as assigned in writing or electronic communication (email) by the City's Contract Manager. Only the City's Contract Manager may assign extra duties. CUSTODIAL TASK TECHNICAL SPECIFICATIONS A. Remove Trash and Waste All Central trash and common containers within the buildings will be emptied each night and returned to their initial locations.Wet spills on interior of wastebasket will be removed. Can liners will be replaced when obviously soiled or torn. B. Remove Recycle Paper Central recycling and common paper bins will be emptied each night into the indoor recycling bins and returned to their initial location.The large recycling bins will be emptied on an"as needed basis"into the recycling containers located outside. NOTE: All recycling paper shall be kept separate from garbage and be emptied into the recycling containers. C. Cardboard Disposal All cardboard that has been broken down and placed beside wastebaskets shall be removed to the cardboard recycling containers located outside. NOTE: All cardboard shall be kept separate from garbage and be emptied into the cardboard recycling container outside. 15 17,,' D. Clean Entrance Mats Entrance mats located in the interior of the entrances will be cleaned. If vacuuming does not remove the affected soil, the mats will be taken outside and swept with a stiff broom until all visible soil has been removed.Entrance mats will be lifted to remove soil and moisture underneath, and will then be returned to the normal location after cleaning. No entrance mats will be placed upon a damp or wet floor surface. E. Empty Ashtray Receptacle Empty and damp wipe with cloth or sponge to remove evident soil from all ash tray receptacles. F. Spot Clean Glass Remove smudges, finger prints, streaks, stains, lint, etc., from all glass i.e., interior office glass, entrance doors including surrounding glass window s.Spot cleaning is not to leave noticeable color differential from surrounding area. G. Cleaning Toilet and Urinals Remove scale, scum, and mineral deposits, rust stains, etc. from the interior of toilet bowls and urinals.After cleaning,toilets and urinals will be free from rings,mineral deposits,and rust stains and will have a uniform,bright,shiny appearance. H. Spot Clean Restroom Walls,Partitions, and Doors Clean the partition walls, partition doors,walls surrounding the urinals and toilets. Remove any nonpermanent stains, spots, streaks using a clean cloth or sponge dampened with a germicidal detergent solution.Wipe the surface dry using a clean cloth.After cleaning the surface will have a uniform appearance free from dust,lint, streaks, stains and writing. I. Clean Mirrors Remove soil,streaks,smudges,film,etc. from the surface of mirrors with a damp cloth or sponge. After cleaning, surface will have no visible signs of streaks, smudges,lint, film,etc. and present a uniform,clean appearance. Cleaning of mirrors shall include the frame of the mirror. J. Mop and Disinfect Restroom Floors Prior to mopping, the floor surface will have been swept with a broom to remove all loose dirt and soil.Mop the floor with a germicidal detergent solution and rinse mop with clear water,using a separate mop. After mopping, the floor will have a uniform appearance free of spots, spills, stains,dirt,and oily film,mop strings,etc.Dispose of the remaining detergent solution by pouring it down the toilets. Spills or stains caused by the dumping of the detergent solution will be wiped clean. K. Refill Paper Product Dispensers 1. Refill all paper towel dispensers to the proper level. Folding paper towels will be interlocked with remaining towels in the cabinet. 2. When toilet tissue dispensers hold two rolls, replace consumed rolls and partial rolls, which appear to be down to the last 10-15 sheets. 3. Toilet seat cover dispensers will be filled with a new package when empty or when less than six sheets remain in the package. The dispensers and adjacent surfaces will be wiped with germicidal detergent to remove fingerprints and smudges after filling. The device will be 161' c checked for proper operation after filling and any inoperable devices will be reported to the Contract Administrator. L. Refill Soap Dispensers Soap dispensers will be filled with new soap bags. The dispensers and adjacent surfaces will be wiped with a germicidal detergent to remove handprints and smudges after filling.The device will be checked after filling for proper operation and any inoperable devices will be reported to the Contract Administrator. M. Clean and Disinfect Kitchen/ Bathroom Sinks and Counters Completely clean and disinfect all exposed surfaces of the kitchen and bathroom sinks. A non- abrasive cleaner will be used on the exposed hardware. The cleaning includes the drying and polishing of all exposed hardware. After cleaning, the fixture will present a clean, bright, shiny appearance and will be free of all visible soil,streaks,oily smudges,residue cleaning agents,spots, stains,etc.Inoperable or broken fixtures will be reported to the Contract Administrator.Different cloths, sponges, brushes, and scouring pads will be used to clean the sinks than the ones used for cleaning the toilet and urinals. NOTE: Abrasives such as AJAX or Comet shall not be used on bowls, tubs, paint. or other finished surfaces. Harsh acid products such as hydrochloric acid bowl cleaners shall not be used on metal fixtures.paint, or other finished surfaces. N. Clean Drinking Fountains Remove all soil,streaks,etc. from drinking fountains,and the entire cabinet;disinfect all polished metal surfaces including the nozzle and drain. O. Dusting Remove dust, lint, cobwebs from all vertical and horizontal surfaces including. Baseboards, moldings, ledges, door and window casings, Venetian blinds, deflectors, pictures,walls, corners, ceilings and open metal gratings.All furnishings and structural surfaces must be free of dust. Do not disturb personal items such as papers and other documents on desks.The contractor shall not be responsible for cleaning any flat surface that has papers or books on them. Low dusting is 70 inches below and High dusting is 70 above P. Vacuum Carpet Prior to vacuuming, all surface litter; such as paper, gum, rubber bands, staples, paper clips, etc. will be picked up. Chairs and trash receptacles will be moved as necessary to vacuum underneath. After vacuuming the entire floor,it will be free of all visible litter, soil, and dust and embedded grit,including corners,under partitions and next to the baseboard. Q. Restore Furniture to Standard Arrangement Upon completion of the cleaning tasks, the furniture will be arranged in the original pattern. In the lobby, conference rooms and lounge setting, there will be a uniform appearance with chairs placed with equal space around the tables. 17 I Aral„ R. Wash All Hard Furniture Surfaces Using a cloth or sponge dampened in a germicidal detergent; completely clean all flat surfaces, table and chair legs or supports to remove spills, spots, dirt, lint, etc. Gum should be removed from any surfaces to which it is adhered. Use appropriate cleaner solution for type of table i.e. wood,metal so as not to damage surface of table. S. Spot Removal on Carpets Carpets will be checked 4 days a week for stains.All stain areas will be treated with spot cleaning solutions,following the direction of the manufacturer for the specific stain involved.Spot cleaning will continue until as much of the stain as possible is removed. After cleaning to remove spots, the carpet should be free from visible spots and stains. T. Clean and Disinfect Customer Counters Remove any non-permanent stains, spots and/or spills from all counters, using a germicidal detergent solution. Cloths used shall be different than those used in the bathrooms. U. Dust Mop and/or Sweep Non-Carpeted Floors Prior to sweeping or dust mopping,all surface litter such as paper,gum,rubber bands,paper clips, spills, etc. will be picked up. The entire area that is to be swept will be thoroughly cleaned to remove dust, dry soil, and other surface debris. All areas such as under chairs, trash receptacles, and other furnishings, which are accessible, and behind doors, will be swept. After sweeping, surfaces, including corners, and places inaccessible to the mop, will be free of all visible soil, streaks,litter and spots caused by spills. V. Damp Mop Spills on Non-Carpeted Floors When stains and soil are not removed by the dry cleaning methods, they are to be removed by spot damp mopping. After spot mopping, the floor surface will present a clean appearance, free of spills, spots, film and other stains which can be removed by the application of detergent from a well wrung damp mop. W.Wet Mop Non-Carpeted Floors Entrance mats will be removed and cleaned. The surfaces will be swept or dust mopped prior to wet mopping to remove all loose soil and dust.All accessible areas will be mopped to remove all soil and non-permanent stains.After mopping,the floors will have a uniform appearance with no streaks, film, swirl marks, detergent residue, mop strings or other evidence of soil. There will be no splash marks left on the baseboards. Any splash marks will be removed immediately. The entrance carpet will be replaced when the floor is completely dry. X. Minor Construction Cleanup Minor construction cleanup includes removal of dust,loose debris, etc. that would be picked up or cleaned during a regular Custodial Service. This will be considered part of the contract. NOTE: Large debris, piles, etc. due to construction is not considered part of the contract. 18 _ Y. Wash Light Fixtures The diffuser or light globe will be removed, cleaned and reinstalled. The fixtures and the diffuser will be damp-wiped,the fluorescent tubes or light bulb will be dry-wiped to remove all visible dust and soil.The diffuser and globe will be cleaned on both sides and dried.After cleaning,the fixture will be free from dust, oily soil, smudges, streaks, etc. Any adjacent area soiled by the cleaning process will also be cleaned. (To be completed annually,in April). Z. Wash All Exterior Window Glass Completely clean both sides of all exterior building window glass.All areas adjacent to the window glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. Areas adjacent to any window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored. To be completed annually,in May. AA. Wash All Interior Window Glass Completely clean both sides of all interior office window glass. All areas adjacent to the window glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a uniform appearance free of all smudges,fingerprints, stains streaks,lint,etc.Areas adjacent to any window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored. BB. Routine Attention After performing custodial tasks in any area, attention must be paid to the following details: straighten Venetian blinds or draperies,close windows,turn off lights, close and lock doors. CC. Wash Venetian Blinds In the cleaning process, both sides of the blinds will be cleaned in place. Do not remove blinds. The hardware will not be damaged and the blinds will operate properly.Blinds must be completely dried after cleaning. After cleaning, the blinds will have all visible soil, smudges, non-permanent stains, streaks, etc. removed and will present a uniform clean appearance. Contractor shall be responsible for damage and installation, and operation if blinds are removed for cleaning. To be completed annually,usually in May. DD. Carpet Cleaning Machine shampooing of carpet is to be performed in accordance with manufacturer's recommended practices.The Contract Administrator prior to shampooing of carpet shall approve the cleaning method. The carpet shall be vacuumed thoroughly to remove all loose dirt before shampooing.All carpet shall be shampooed semi-annually.To be completed in April and October. EE. Waxing of Vinyl Flooring All waxing and buffing is to be performed in accordance with manufacturer's recommended practices. Area will be swept to remove all loose soil and dust before stripping. Floors are to be stripped of all wax prior to new wax application and buffing.Clean all baseboards after application. Hard surface vinyl flooring will be stripped,waxed and buffed on an annual basis.To be completed in April or October. 19 CUSTODIAL SERVICE SCHEDULE LOCATION SCHEDULE SQUARE FEET A. City Hall Buildings 1. City Hall M/Tu/W/Th 11,220 Areas to be serviced: All offices, work areas, conference rooms, lobby, employee restrooms,kitchen,upstairs lounge, floors— carpet and hard surfaces, spot clean windows 2. Police Dept.Annex Su/M/Tu/W/Th/F/Sat 1,790 Areas to be serviced: All offices,work areas, restrooms, floors—carpet and hard surfaces, spot clean windows 3. Police Department Su/M/Tu/W/Th/F/Sa 11,300 Areas to be serviced: All offices, work areas, lobby, briefing room/eating area, locker rooms, public restrooms, employee restroom, armory, jail, floors — carpet and hard surfaces, spot clean windows. 4. Permit Center M/Tu/W/Th 13,000 Areas to be serviced: All offices,work areas, conference rooms,lobby area, employee restrooms,kitchen/lunch area, floors — carpet and hard surfaces,spot clean windows. B. Network Services—Niche Building M/Tu/W/Th 2,240 Areas to be serviced: All offices,work areas,training center,restrooms, kitchen, floors—carpet and hard surfaces,spot clean windows. C. New Public Works 8777 SW Burnham 1. Main M/Tu/W/Th/F 8,460 Areas to be serviced: All offices,work areas,conference rooms including large auditorium,lobby,public restrooms,employee restrooms,kitchen, floors—carpet and hard surfaces, spot clean windows. 2. Shop Areas M/Tu/W/Th/F 1,960 Areas to be serviced: All office areas,restrooms,shower areas, kitchen/lounge, floors—hard surfaces,spot clean windows. 20f :' _. D. Old Public Works yard 12800 S.W.Ash 1. Main M/Tu/W/Th/F 2,700 Areas to be serviced: All offices,work areas, conference room,locker rooms,kitchen, floors—carpet and hard surfaces, spot clean windows. 2. Shop Areas M/Tu/W/Th/F 140 Areas to be serviced: Office area,employee restroom. E. Skate Park Rest Rooms Su/M/Tu/W/Th/F/Sa 120 Areas to be serviced: Clean and restock 2 rest rooms in summer (April to September) and 1 rest room in winter(October to March) F. Tigard Public Library Su/M/Tu/W/F/Sa 48,430 Areas to be serviced: All offices, Community room,conference rooms, work areas,lobby areas,public areas,public restrooms,employee restrooms, floors—carpet and hard surfaces, spot clean windows. G. Senior Center M/Tu/W/Th/F 9240 Areas to be serviced: All offices,work areas,lobby,restrooms—2 upstairs, 3 downstairs, floors—carpet,linoleum,and hardwood, spot clean windows,eating/dining room. Note: Do not clean Kitchen. Day Porter Duties 1 April 2010 Day porter will have a pager or cell phone on at all time. The cell or phone number will be supplied to Facility for proper disbursement. A. Police Department lobby restrooms 4 days a week. Pick your days M/Tu/W/Th/F/Sa Start of your shift 1. Sweep floors and pick up debris. 7 days a week 2.Mop floors with germicidal solution. 7 days a week 3. Clean and disinfect all toilet bowls including seat and urinals. 7 days a week 4. Clean mirrors As Needed 5.Wash or scrub sinks basins with germicidal solution. 7 days a week 6. Clean and disinfect all restroom walls.As Needed 7. Clean and disinfect restroom fixtures and counter tops.As Needed 211 8. Service all soap,towel,toilet tissue,sanitary and seat cover dispenser. As Needed. B. Police Department lobby 4 days a week. M/Tu/W/Th/F/Sa 1. Sweep floors and pick up debris. 7 days a week 2. Spot clean windows. 7 days a week C. Be prepared for Emergences in City building. D. Library. M/Tu/W/F/Sa 1. Spot clean windows 6 days a week 2. Service all soap,towel,toilet tissue,sanitary and seat cover dispenser. As Needed 3. Check all bathroom floor (3 times a shift) 4. Check out side trash can in front(Empty if 3/4 full) 5. Dust when not busy 6 days a week 6. Inspect lunchroom Mop floor.As Needed 7. Check trash receptacles in Restrooms (Empty if 3/4 full) 8. Sweep floors and pick up debris Lobby and Restrooms 6 days a week 9. Spot Clean Chair in Community Room.As Needed 10. Be prepared to clean anything that might need done.As Needed E. Skate Park Rest Room M/Tu/W/Th/F/Sa 1. Clean and check supplies first part of your shift before you start at the library Night crew will repeat as the contract states As Needed Cleaning for extra clean up and Bio-Cleaning 1 April 2010 A. This is after all Janitorial staff has left or if we have any type of Bio clean-up problem 1. Extra cleaning will be$22.00 per Hour with a 2 hour minimum 2. Bio Cleaning will be$25.00 per hour with a 2 hour minimum 3. Cost of Bio Kits minimum$20.00 and maximum$100.00 EXHIBIT B CONTRACTOR'S PROPOSAL 23 ?:. SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc (Sustainable Cleaning Systems) 2016-2017 � Project Tigard Ash&Burnham Street Division Approx 1500 sq.ft.5 x weekly-2 Offices,4 Restroon,s,1 Breakroom &Locker Room Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 40E.34 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 250 00 Labor Subtotal 1 $ 655 34 Direct Labor (from labor daily worksheet) I $ 6.285.09 Overhead See Overhead Worksheet I $ 1,354.43 Delivery Transportation (from Trans&Reserve worksheet) I$ - Total Before Margin!$ 6,295 85 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$= 169 30 Total Bid Yearly $ 8.465.16 Monthly $ 705 43 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW me (Sustainable Cleaning Systems) 2016-2017 Project Tigard Public works Ash Burnham(Street Division) Approx 1500 sq.ft.Hard Floors lx yearly Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 203 40 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7,17 Subtotal 1 $ 210.56 Labor Direct Labor (from labor daily worksheet) 1$ 363 51 Overhead See Overhead Worksheet $ 113 74 Delivery Transportation (from Trans&Reserve worksheet) $ d 86 I Total Before Margin$ 696 67 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 14 22 Total Bid Yearly $ 710.89 Monthly $ 59.24 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet. Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc (Sustainable Cleaning Systems) 2016-2017 Project Tigard City Hall/Public Safety/Permits 38750 suare feet. Carpets 2x Annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) 151 79 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 51-50 Subtotal 1 $ 203 29 Labor Direct Labor (from labor daily worksheet) I$ 2,538 22 Overhead See Overhead Worksheet I$ 538 39 I Delivery Transportation (from Trans&Reserve worksheet) I$ 'i 7 71 Total Before Margins 4; 3,29 B1 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I $ S7 30 Total Bid Yearly $ 3,364.91 Monthly A 260,41 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard City Hall/Public Safety/Permits 38750 suare feet. Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 67.79 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7.17 Subtotal 1 $ 74 95 Labor Direct Labor (from labor daily worksheet) I$ 1,13's 13 Overhead See Overhead Worksheet $ 237 45 I Delivery Transportation (from Trans&Reserve worksheet) I$ 8 86 Total Before Margin'$ 1,454 40 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 2€.R8 Total Bid Yearly $ i,484.08 Monthly $ 123.67 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet. The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW Inc (Sustainable Cleaning Systems) 2016-2017 Project Tigard City Hall/Public Safety/Permits 38750 square feet.Janitorial Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 40614 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 750 00 Subtotal 1 $ 1156.34 Labor Direct Labor (from labor daily worksheet) $ 46,278.7E I Overhead See Overhead Worksheet I $ 9,268.90 I Delivery Transportation (from Trans&Reserve worksheet) I$ 68 04 I Total Before Margin'$ 56.772.00 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) j$ 1,158 61 Total Bid Yearly $ 57.930.6 1 Monthly $ 4,827.55 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name NW inc (Sustainable Cleaning Systems)2015-2016 Project Tigard City Public Works Hard Floors wo old Public Works Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 165 z6 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7 17 Subtotal1 $ 172.55 Labor Direct Labor (from labor daily worksheet) ! $ 454 39 I Overhead See Overhead Worksheet !$ 174 05 Delivery Transportation (from Trans&Reserve worksheet) !$ £86 Total Before Margin!$ 789 82 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) !$ 15 51 I Total Bid Yearly.$ 775 33 Monthly $ 6'4 61 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc (Sustainable Cleaning Systems)2015-2016 _ Project Tigard City Public Works Carpets 2x Annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 264 Oc Equipment,Tools&Subcontracting (from small equipment worksheet) $ 51 50 Labor Subtotal 1 $ 315 56 Direct Labor (from labor daily worksheet) $ 728 73 Overhead See Overhead Worksheet !$ 207 22 Delivery Transportation (from Trans&Reserve worksheet) !$ 17 71 Total Before Margin!$ 1.2692s Reserve Margin Held in Reserve (from Trans&Reserve worksheet) $ P8 90 Total Bid Yearly $ 1.295 13 Monthly $ 107.93 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard City Public Works w/o old public works janitorial Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) b 916 60 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 260 00 Subtotal 1 $ 676 60 Labor Direct Labor (from labor daily worksheet) I$ 21,088 ;2 1 Overhead See Overhead Worksheet ($ 4246 78 Delivery Transportation (from Trans&Reserve worksheet) I$ - 1 Total Before Margins$ 26,011 50 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) $ 530 85 I Total Bid Yearly $ 26,542 35 Monthly $ 2,21166 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment&tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc.(Sustainable Cleaning Systems)2016-2017 J Project Tigard City Network Building 2240 sq ft 2x vacuuming Central Trash Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 406.34 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 480.00 Labor Subtotal 1 $ B86 34 Direct Labor (from labor daily worksheet) I$ 2.496 87 Overhead See Overhead Worksheet I$ 660 16 Delivery Transportation (from Trans&Reserve worksheet) J$ - I Total Before Margin'$ 4,043 47 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I• 82.52 I Total Bid Yearly $ 4025.9 Monthly $ 343 8; DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc..(Sustainable Cleaning Sybtems)2016-2017 Project Tigard City Network Building 2240 sq.ft. Hard Floors Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ P6 77 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7 17 Subtotal 1 $ 35 94 Labor Direct Labor (from labor daily worksheet) $ 158 641 Overhead See Overhead Worksheet (g 39 22 Delivery Transportation (from Trans&Reserve worksheet) I$ 8 gn Total Before Margin!$ 242 65 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) ($ 2 455 Total Bid Yearly $ 245 10 Monthly $ 20.42 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the ORF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc (Sustainable Cleaning Systems)2016-2017 Project Tigard City Network Building 2240 sq ft. Carpets Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 132 06 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 51.50 Subtotal 1 $ 183.56 Labor Direct Labor (from labor daily worksheet) $ 204.47 Overhead See Overhead Worksheet I$ 79 09 Delivery Transportation (from Trans&Reserve worksheet) [$ 17 28 I Total Before Margin'$ 484 40 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) $ 9.34 I Total Bid Yearly $ 494,29 Monthly $ 41.19 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard Public Library 48430 square feet Hard Floors lx annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 140 11 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7 17 Subtotal 1 $ 14;28 Labor Direct Labor (from labor daily worksheet) I $ '1,055 19 I Overhead See Overhead Worksheet [$ 244.94 Delivery Transportation (from Trans&Reserve worksheet) I $ 8 86 I Total Before Margin I $ 1 500.2E Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I S 30 62 Total Bid Yearly $ 1,530 88 Monthly_$ 12757 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard Public Library 48430 square feet Carpets 2x Annually Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 264 06 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 101.50 Labor Subtotal 1 $ 365 56 Direct Labor (from labor daily worksheet) I $ 2,473 17 Overhead See Overhead Worksheet I t 557.35 Delivery Transportation (from Trans&Reserve worksheet) $ 17.71 Total Before Margins $ 3,413.7E Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 69 67 Total Bid Yearly $ 3,483 46 Monthly $ 290 29 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets. All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc.(Sustainable Cleaning Systems) 2016-2017 Project Tigard Public Library 48430 square feet 2012 WiWeekend DP-Central trash and 3 x week vacuuming Janitorial Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 401)34 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 1,-215 Oil Labor Subtotal 1 $ i62i 341 Direct Labor (from labor daily worksheet) I$ 64.923.82 I Overhead See Overhead Worksheet I$ 12,997 70 I Delivery Transportation (from Trans&Reserve worksheet) I$ o8 04 Total Before Margin I r 79.610 90 I Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 1,624.71 • Total Bid Yearly!$ 3'i 235 61 Monthly $ 6,769 63 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name TVW inc (Sustainable Cleaning Systems)2016-2017 Project Tigard City Senior Center 8110 sq ft (no weekend work)Clean only-entrances+bathrooms Daily- Stairs,Elavator Weekly-Sweep+Mop 2x we Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 354 5 Equipment,Tools&Subcontracting (from small equipment worksheet) $ 290 00 Labor Subtotal 1 $ 644 87 Direct Labor (from labor daily worksheet) I$ 8.760 59 Overhead See Overhead Worksheet I$ 1,919 66 I Delivery Transportation (from Trans&Reserve worksheet) I$ 34.02 I Total Before Margin!$ 11,259 14 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) I$ 113.73 I Total Bid Yearly $ 11 372 87 Monthly $ 947.74. DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs. Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. QRF Name NW inc.(Sustainable Cleaning Systems)2016•2017 Project Tigard City Senior Centel 8110 sq.ft Hard Floor 1 x Yearly Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 78 36 Equipment,Tools&Subcontracting (from small equipment worksheet) $: 297.17 Subtotal 1 $ f.375 55 Labor Direct Labor (from labor daily worksheet) I $ 545 27 Overhead See Overhead Worksheet l$ 190 62 Delivery Transportation (from Trans&Reserve worksheet) I $ ti$04 I Total Before Margin $ 1 179,48 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) f$ i i 3'i I Total Bid Yearly $ 1,19139 Monthly $ 99.28 DAS Form#12 J Revision 10-03 Page 1 Summary Sheet SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services Project Costing Worksheet The summary sheet is linked to the other sheets in this workbook. Any area shaded in light green is either a formula or linked to another work sheet.The only manual input to this sheet will be to input the QRF name. The costs are to be divided into five categories: Raw Materials, Labor, Overhead, Delivery and Reserve Costs.Raw materials consist of supplies, small equipment &tools, and large or special equipment. Each category is detailed on the following sheets. Labor costs is direct labor used to produce or service the contract. Overhead costs is a line item charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed on the following sheets.All these costs will vary depending upon your organization and the specifications for the project. Each sheet will have an example calculation and further instructions for completion. ORF Name TVW inc (Sustainable Cleaning Systems)2016-2017 Project Tigard City Senior Center 8110 sq ft Carpets 2x Yearly Executive Director Signature: Raw Materials Per Time Use-Supplies (from supplies worksheet) $ 165 d_? Equipment,Tools&Subcontracting (from small equipment worksheet) $ 5 50 Subtotal 1 $ 170 gg Labor Direct Labor (from labor daily worksheet) I $ 136 32 Overhead See Overhead Worksheet $ 58.33 I Delivery Transportation (from Trans&Reserve worksheet) I$ oS4l Total Before Margin'$ 367 11 Reserve Margin Held in Reserve (from Trans&Reserve worksheet) z 71 1 I Total Bid Yearly $ 370 82 Monthly $ 3030 DAS Form#12 J Revision 10-03 Page I Summary Sheet