Loading...
CCDA Packet - 09/06/2016 a CODA CITY OF TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING 13125 SW Hall Blvd., Tigard, OR 97223 in Town Hall NOTICE OF CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING ON SEPTEMBER 6, 2016 6:30 p.m. Public Welcome Forwarded to: ❑Allen Brettman,The Oregonian (abrettman@oregonian.com) ❑Editor, The Regal Courier (Editor@theregalcourier.com) ❑Mark Miller,Tigard Times (mmiller@commnewspapers.com) The CCDA was reactivated by Resolution 05-32 on May 10,2005,and will meet occasionally to address issues related to urban renewal.The CCDA,functioning as the city's urban renewal agency,will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city.For further information,please contact Deputy City Recorder Kelly Burgoyne by calling(503)718-2410 or by email at kellyb@tigard-or.gov Kelly Burgoyne Deputy City Recorder August 30, 2016 Post: Tigard City Hall Tigard Permit Center Tigard Public Library City of Tigard CDA City Center Development Agency Board - Agenda TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD MEETING DATE AND TIME: September 6, 2016 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for City Center Development Agency Board meetings by noon on the Monday prior to the Cite Center Development Agency Board meeting. Please call 503-718-2419 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA h1g City of Tigard CCDA City Center Development Agency Board - Agenda TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD MEETING DATE AND TIME: September 6, 2016 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM 1. CITY CENTER DEVELOPMENT AGENCY BOARD A. Call to Order- City Center Development Agency B. Roll Call C. Call to Board and Staff for Non-Agenda Items 2. JOINT MEETING WITH CITY CENTER ADVISORY COMMITTEE (CCAC) 6:30 p.m. estimated time 3. APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES 7:15 p.m. estimated time 4. UPDATE ON MAIN STREET / FANNO CREEK (SAXONY) SITE REDEVELOPMENT STUDY 7:20 p.m. estimated time 5. UPDATE ON DOWNTOWN URBAN LOFTS PROJECT (CET GRANT) 7:40 p.m. estimated time 6. NON AGENDA ITEMS •EXECUTIVE SESSION: The Tigard City Center Development Agency Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7. ADJOURNMENT 8:00 p.m. estimated time AIS-2745 2. CCDA Agenda Meeting Date: 09/06/2016 Length (in minutes): 45 Minutes Agenda Title: Joint Meeting with City Center Advisory Committee (CCAC) Submitted By: Sean Farrelly, Community Development Item Type: Joint Meeting-Board or Other Juris. Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Joint Meeting with City Center Advisory Commission. STAFF RECOMMENDATION / ACTION REQUEST Meet with the City Center Advisory Commission to discuss their activities and progress on their 2016 Goals. KEY FACTS AND INFORMATION SUMMARY The City Center Advisory Commission (CCAC) makes recommendations to the Board of the City Center Development Agency (CCDA) on urban renewal policy, budget and implementation measures to improve Tigard's Downtown area. The CCAC met with the board of the CCDA on February 2, 2016, to review their draft goals. One of the goals that the CCAC adopted was to "Actively self-educate on topics of interest to the downtown." The CCAC formed subcommittees to meet and research topics over the past few months. The subcommittees presented their findings and recommendations at CCAC meetings. The three topics researched were housing, transportation and circulation, and the Southwest Corridor project's impact on Downtown. The CCAC will share their findings and recommendations at the joint meeting. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council 2015-17 Goals and Milestones: Goal #2. Make Downtown Tigard a Place Where People Want to Be Tigard Comprehensive Plan Special Planning Areas- Downtown: Goal 15.2 Facilitate the development of an urban village. Tigard Strategic Plan Goal 3: Engage the community through dynamic communication. DATES OF PREVIOUS COUNCIL CONSIDERATION February 2 , 2016-Joint meeting with CCAC Attachments No file(s) attached. AIS-2807 3. CCDA Agenda Meeting Date: 09/06/2016 Length (in minutes): 5 Minutes Agenda Title: Approve City Center Development Agency Minutes Prepared For: Carol Krager, Central Services Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE N/A STAFF RECOMMENDATION / ACTION REQUEST Approve City Center Development Agency Minutes for: * April 5, 2016 CCDA Meeting * May 3, 2016 CCDA Combo Meering with City Council *June 7, 2016 CCDA Combo Meeting with City Council KEY FACTS AND INFORMATION SUMMARY N/A OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments April 5, 2016 Minutes May 3,2016 Minutes Tune 7,2016 Minutes a City of Tigard Tigard City Council/CCDA Meeting Minutes April 5, 2016 1. CCDA &CITY COUNCIL BUSINESS MEETING—April 5,2016 A. Chair Cook called to order the Tigard City Center Development Agency and the City Council at 6:30 p.m. B. City Recorder Krager called the roll: Present Absent Chair Cook x Director Goodhouse x Director Henderson x Director Snider x Director Woodard x C. Chair Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Chair Cook called to Council and Staff for Non-Agenda Items - None. CITY CENTER DEVELOPMENT AGENCY 2. APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES • October 6, 2015 • December 1,2015 • March 1, 2016 Director Woodard motioned to approve the CCDA minutes and Director Snider seconded the motion. All voted in favor. Yes No Chair Cook x Director Goodhouse x Director Henderson (Absent) Director Snider x Director Woodard x TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 1 of 6 3. DOWNTOWN BUSINESS SPOTLIGHT PRESENTATION FROM JUDY HOARFROST, OWNER OF PADDLE PALACE TABLE TENNIS Redevelopment Manager Farrelly introduced Judy Hoarfrost, owner of Paddle Palace in downtown Tigard. He said this will be the first in a regular series focusing on downtown businesses. Ms. Hoarfrost gave a PowerPoint presentation on their mail order table tennis business. She said they moved to Tigard from downtown Multnomah Village in August into the old Crown Carpet location because they needed more space. They are suppliers of many equipment brands and sell everything related to table tennis. She said their products are shipped worldwide and she appreciates the proximity of their location to the post office. Ms. Hoarfrost was a member of the US Table Tennis team for ten years and also went to China as part of the ping pong diplomacy effort. Worldwide,table tennis is the most popular indoor sport and is second only to soccer as a participation sport. There are physical and mental benefits to playing table tennis,including helping reverse effects of Alzheimer's, and it is fun. There are many clubs all over the country and the sport is growing in popularity in the United States. Ms. Hoarfrost said they have space in their building where they would like to put in a table tennis club. People walk in everyday and ask where they can play. There are several clubs in Portland but there is currently nothing available full time in the SW area of Portland. She wants a better place for families to play and take classes and where women are comfortable and children can be dropped off to play. No OLCC license is desired. She wants to provide comfortable table tennis conditions with a viewing balcony for parents or spectators. She said the city considers it an assembly place so four restrooms are required for women and two for men. More doors are also required per the code. She said they are seeking managers, coaches and other personnel to help run the club. Director Woodard suggested she look into renting space to personal trainers. He said her connections provide a huge opportunity for tournaments. Chair Cook welcomed her to Tigard and said this would be good activity to draw people to the downtown. Director Snider asked what the CCDA can do to help them. Ms. Hoarfrost responded that the code was strict about the number of restrooms suggested and there is a question about how many are needed. She expressed concerns about utilizing as much space for play as possible. CITY COUNCIL 4. CONSIDER APPROVING THE REVISED CITY CENTER COMMISSION BYLAWS Redevelopment Manager Farrelly said the City Center Advisory Commission (CCAC) discussed bylaw revisions at their December 2015 and January 2016 meetings. Several items from the city's standard bylaws template (which was implemented since the original bylaws were adopted) are recommended for inclusion. The major change is under the composition section. A designated represented member does not need to be a resident but must be owner of the business or building in Tigard. A change is recommended because there may be a business such as a bank or a TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.dgard-or.gov Page 2 of 6 property where it is not practical for the owner to be on the CCAC. It could be valuable to have the input of a local manager interested in participating.Another item is allowing up to two ex officio members who represent taxing districts or non-resident experts with desired backgrounds such as architecture. Section 2 is clarified and specifies that when a member does not meet the requirements they must resign. He said there are also a few other minor housekeeping items. In February the CCAC recommended approval of these changes. Mayor Cook said he thought the changes were good. In response to a question about taxing district participation,Mr. Farrelly said it is important to foster communication especially as we consider changes or expansion to the urban renewal area. Staff had received a request from TVF&R about participating in the past. Councilor Woodard said he liked the idea of having more people but wanted more than two property owners and preferred it to be only the owners or major decisions makers. He expressed concern about conflicts of interest for real estate professionals and bankers who might want to do business with the City of Tigard. City Manager Wine said this is covered in the Code of Conduct for Board and Committee Members which they are required to sign. Mayor Cook clarified that this includes ex officio and non-voting members. Mayor Cook said a future council may not understand what designated representative means. Councilor Woodard said it should be someone who is actively managing or participating in management decisions. City Attorney Olsen suggested using the language, "or their designated management personnel." Council members agreed with that change. Councilor Woodard moved to approve Resolution No. 16-11, as amended. Council President Snider seconded the motion. Mayor Cook asked City Recorder Krager to read the number and title of the resolution. Resolution No. 16-11—A RESOLUTION AMENDING THE BYLAWS OF THE CITY CENTER ADVISORY COMMISSION (CCAC), as amended Yes No Mayor Cook z Councilor Goodhouse Y Councilor Henderson (Absent) Councilor Snider x Councilor Woodard x Mayor Cook conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 3 of 6 5. LEGISLATIVE PUBLIC HEARING: CONSIDER APPROVING AN ORDINANCE TO AMEND THE TIGARD MUNICIPAL CODE CHAPTER 10:28 AND 10:32 REGARDING PARKING a. Open Public Hearing -Mayor Cook opened the public hearing and announced that this is a legislative public hearing and anyone may testify. b. City Attorney Olsen read the hearing procedures, a copy of which was at the front of the room. C. Mayor Cook read a statement about the process for the public hearing. d. Staff Report: Redevelopment Project Manager Farrelly gave the staff report. He said parking is a hot topic in the downtown and there are a lot of concerns from businesses and nearby residential neighborhoods. He hears many complaints about violations of time limited parking. Tigard's on-street parking regulations are found in Tigard Municipal Code Chapter 10.32 concerns the authority of council to establish traffic controls and Chapter 10.28 lists the time limited parking zones in the city. Under the current code adding or making changes to any of these zones requires a legislative public hearing and adoption of an ordinance changing the TMC. He gave an example of the signs in the parking lot on Burnham that state a two-hour parking limit but that newer lot is not listed in the code so police could not write tickets. He said when the Burnham and Ash development is up and running,parking challenges are anticipated and staff would like to be able to adjust regulations once there are residents and businesses. Rather than add the Burnham parking lot or any others that develop staff proposes to streamline the process and change the TMC to delegate authority to establish parking controls to the city manager. Mr. Farrelly directed council's attention to a matrix included in the meeting packet that outlines council parking and street functions that are proposed to be delegated to the city manager. City manager decisions would be subject to appeal or review by council. Anyone could appeal the decision to council and any councilor can initiate a review of a decision related to this TMC chapter. Parking regulations would be enforced by installing new signs, clearly stating any time limits or other restrictions. Before setting new time restrictions staff proposes communicating with and receiving feedback from nearby businesses and residents. Notices will be mailed prior to the change going into effect. The city manager could delegate to an interdepartmental team with Senior Transportation Engineer McCarthy, Senior Transportation Planner Brown,and Police Captain McDonald.They would also have oversight on bus stops and crosswalks. Public Works will oversee traffic signals and base decisions on traffic engineering principles, recognized traffic standards and professional judgment. He said there is a last-minute change to Exhibit A proposed by the Police Department: Chapter 10.32.030 clarifies that the police and fire department have the ability to temporarily create no-parking zones in emergencies e. Council questions of staff: None f. Public Testimony: No one in the audience signed up to speak. TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 4 of 6 g. Staff response to testimony: None h. Mayor Cook closed the public hearing. i. Council Deliberation: Councilor Woodard said he looked at it from a citywide vs. urban renewal area aspect and was concerned that council would not get the opportunity to hear from the business owners. He recommended not having it apply to downtown businesses or special districts and wanted council review on La and Lb.He wrote a suggested motion creating this exception. Council President Snider said he is generally supportive about delegating to the city manager and staff because council's job is to set overall policy. He asked for the staffs response to Councilor Woodard's suggestion. Redevelopment Project Manager Farrelly said it makes sense to be sensitive to stakeholders and businesses and the idea is to get their feedback before changes are made. All things being equal staff would rather work it out. Businesses can appeal to council. Councilor Woodard referred to a long ago situation when a city department reached out to business owners regarding parking and created quite a stir. Hard feelings were created and after ten years relationships are better but it is still remembered. A public process is a good opportunity to hear the business owners' opinions. He said he did not want to relinquish his control over parking in the urban renewal area. Council President Snider said one reason for the change is so the city can react more nimbly to issues because council action takes a long time. City Attorney Olsen said any decision staff makes may be appealed to the city council or a city councilor may initiate a review. Mayor Cook commented that if a business owner disagrees with a decision they can always ask a council member to bring it up for review. City Attorney Olsen said technically the code language on review is post-decision. He said it could be changed so that the city manager or a city councilor may initiate a review of a proposed or final decision by filing a written request at any time. This language could be section 10.32.016.C. A potential impact is that it gives less certainty to business owners who have had a particular parking sign up for a few months. Councilor Goodhouse said council has much on their agenda and is micromanaging if it is reviewing every decision. He said he was supportive of delegation. Council President Snider noted that staff can be proactive and keep council apprised of any controversial decisions that may be coming to them for appeal. Councilor Woodard moved to approve Ordinance No. 16-08 with an amendment to Section 10.32.016.c the city manager or any council member may initiate a review of any proposed decision or final decision of the city manager by filing a written request at any time. Council President Snider seconded the motion. City Recorder Krager read the number and title of the ordinance. TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 6 Ordinance No. 16-08— AN ORDINANCE AMENDING THE TIGARD MUNICIPAL CODE TO UPDATE SECTION 10.32 DELEGATING CERTAIN POWERS RELATED TO PARKING AND TRAFFIC CONTROL ON PUBLIC STREETS TO THE CITY MANAGER Mayor Cook asked City Recorder Krager to conduct a roll call vote of council. Yes No Mayor Cook x Councilor Goodhouse x Councilor Henderson (Absent) Councilor Snider x Councilor Woodard x Ordinance No. 16-08 passed unanimously. 6. NON-AGENDA ITEMS: None CITY CENTER DEVELOPMENT AGENCY 7. EXECUTIVE SESSION: At 7:44 p.m. Chair Cook announced that the 'Tigard City Center Development Agency would enter into Executive Session for consultation with legal counsel regarding real property transactions under ORS 192.660(2)(e). He said the CCDA would adjourn immediately after the Executive Session from the Red Rock Creek Conference Room. 8. ADJOURNMENT At 8:13 p.m. Director Snider moved for adjournment. Director Woodard seconded the motion and all voted in favor. Yes No Mayor Cook x Councilor Goodhouse x Councilor Henderson (Absent) Councilor Snider x Councilor Woodard x Carol A. Krager, City Recorder Attest: John L. Cook, CCDA Chair Date TIGARD CITY COUNCIL/CENTER DEVELOPMENT AGENCY MINUTES—APRIL 5,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 6 of 6 .� City ot'Tizard Tigard City Council/CCDA Meeting Minutes TIGARD May 3, 2016 TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD MEETING DATE AND TIME: May 3,2016 - 6:30 p.m. MEETING LOCATION: City of Tigard—Red Rock Creek Conference Room 13125 SW Hall Blvd.,Tigard, OR 97223 1. CITY CENTER DEVELOPMENT AGENCY BOARD MEETING A. At 6:30 p.m. Chair Cook called the CCDA meeting to order. B. City Recorder Krager called the roll. Present Absent Director Snider x Director Woodard x Chair Cook x Director Goodhouse x Director Henderson x C. Call to Board and Staff for Non-Agenda Items - Chair Cook reported on the Oregon Department of Transportation Region 1 Area Commission on Transportation (ACT) meeting. He said Tigard's request for an Oregon Connects VI grant for the Tigard Street Trail was voted as the number two project for recommendation to the Oregon Transportation Commission for funding. He expressed confidence that Tigard has a good chance of receiving some funding for the project. 2. DISCUSS POTENTIAL SUBSTANTIAL AMENDMENT TO THE CITY CENTER URBAN RENEWAL PLAN Redevelopment Project Manager Farrelly and City Center Advisory Commission (CCAC)Vice Chair Pao opened a discussion on a potential substantial amendment to Tigard's Urban Renewal Plan. Current projections are that the urban renewal agency does not have the financial capacity originally estimated and will not be able to achieve several envisioned projects within the time frame of the plan. Major projects including a performing arts center, structured public parking,Ash Avenue extension,post office relocation and others have not happened. It will also be difficult to raise as much housing or as many jobs as originally planned.When the projections were done in 2006 it was pre-recession and the Agency is only at the halfway mark for predicted tax increment financing. TIGARD CITY CENTER DEVELOPMENT AGENCY MINUTES—MAY 3, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 1 of 4 Mr. Farrelly said there are three options to consider: • Accept being halfway complete with the plan. • Extend the life of the district. It may take another ten years to collect an additional$22 million. • Accelerate the progress by expanding the size of the district to raise more tax increment. He said putting the Tigard Triangle urban renewal district on the ballot in May 2017 could provide some synergy for a public discussion on downtown urban renewal and how the districts could help each other. Another reason to act in the next year is that an agreement between taxing jurisdictions and agencies not to change current urban renewal law expires next year. CCAC Vice Chair Pao on April 13 the CCAC was given the same information the CCDA received about the amount raised lagging behind projections. After discussion the CCAC consensus supported exploring all of the options. Staff later provided Vice Chair Pao and Chair Arendes information on what an expanded URD would include. The CCAC has not reviewed this diagram. She said that personally, she preferred to expand the URD which would increase the TIF. Option 1 means we have a project that is half-done and many people have invested a lot of energy in this and we need to keep the momentum going. Option 2 gives the impression the CCDA keeps missing deadlines and has not made this a priority. Mr. Farrelly referred to a timeline included in the meeting packet. Financial analysis would begin in September for a potential vote in 2017. He encouraged building upon past success and forming a task force. Expansion would add 128 acres and$54 million in assessed value. Calculations have not been completed on the potential TIF. Director Snider said he liked the addition of the Tigard Street Trail area as it has great proximity to the downtown and is ripe for redevelopment. Director Goodhouse cautioned that costs will be higher and the city will not be able to do as much with dollars in the future. He noted that people are starting to see progress in the downtown after many years and it is good timing to ask for an extension to the URD. Director Snider commented that if Burnham and Ash development catalyzes investment in the area this has a better chance of being successful. The CCDA directed staff to explore all options except one and add looking at expansion of both time and area. Staff will bring back information to the CCDA for continued discussion. 3. PREVIEW DOWNTOWN VIDEO Redevelopment Project Manager Farrelly showed the CCDA the downtown video. The idea for the video came from the CCDA after viewing an end of year synopsis and it was suggested that accomplishments in the downtown be summarized in video format. Staff worked with TVCTV on the 3.5-minute film. It will be shown on the website and linked to the city's Facebook page. Chair Cook said it adds to the ways the city communicates with citizens. He asked that it be shown at the TIGARD CITY CENTER DEVELOPMENT AGENCY MINUTES—MAY 3, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 2 of 4 next SW Corridor meeting which will be hosted by Tigard. Director Snider suggested looping it at the Farmers Market. 4. RECEIVE UPDATE ON CCDA AND CITY-OWNED DOWNTOWN PROPERTY Redevelopment Project Manager Farrelly reported on the Fanno and Main property. The geotech report indicates that the soils can support shallow foundations and deep pilings are not required. The property is going through the land use process and staff is meeting with developers. A neighborhood meeting was held and 8 people came. The main question was where people will park. ODOT has a strip of right of way that has been used for access since the viaduct was built. The city wants to preserve access and use it for parking or loading. ODOT does not want to provide an easement but may be willing to surplus it so the city is working through that process. Clean Water Services is still working on analysis for a service provider letter. City staff wanted to participate in the Downtown Art Walk and so staff art will be hung in two windows of the old emblem shop. Associate Planner Pagenstecher painted the building around the windows to call attention to the Art Walk. Chair Cook reported on meetings he held with EPA staff in Washington DC last week.They were impressed with the city's clean-up and marketing efforts for this property. Their only question was how to contain the area once cleaned up to prevent further pollution from entering the site. Redevelopment Project Manager Farrelly updated the CCDA on the Ferguson property which was purchased for redevelopment. Staff contacted their real estate department to explore their openness to relocating before their lease expires. They agreed in concept to relocating if they could find an appropriate space and the city paid any difference between their current rate and the new one. Community Development Director Asher noted that their lease rate is below market. The Ash Avenue Dog Park relocation was successful and the only complaint is lack of parking. Mr. Farrelly noted an issue with Capstone sub-contractors parking in some of the spots. He responded to questions about the current location of the Ash Avenue Dog Park and said the area is considered interim and may be redeveloped. Tigard still needs to find a permanent space for a larger dog park in or near downtown. Mr. Farrelly noted that the Capstone developers find the current dog park to be an amenity. In response to a question from Director Goodhouse,he said there is a small area within the project for a dog walking area. Richard Shavey thanked Redevelopment Project Manager Farrelly for the good"nuts and bolts" report and suggested it part of an annual report. 5. NON AGENDA ITEMS—Heard at the beginning of the meeting. 6. EXECUTIVE SESSION—None held. TIGARD CITY CENTER DEVELOPMENT AGENCY MINUTES—MAY 3, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 3 of 4 7. ADJOURNMENT At 7:22 p.m. Director Snider moved for adjournment. Director Goodhouse seconded the motion and all voted in favor. Yes No Director Snider x Director Woodard (Absent) Chair Cook x Director Goodhouse x Director Henderson (Absent) Carol A. Krager, City Recorder Attest: John L. Cook, CCDA Chair Date TIGARD CITY CENTER DEVELOPMENT AGENCY MINUTES—MAY 3,2016 City of"Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 4 of 4 City o .,Tigard = Tigard City Council/CCDA Meeting Minutes . . . June 7, 2016 1. CITY CENTER DEVELOPMENT AGENCY/CITY COUNCIL MEETING A. At 6:30 p.m. Chair Cook called the City Center Development Agency,City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Council President Snider ✓ Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ C. EXECUTIVE SESSION: At 6:35 p.m. Chair Cook announced that the CCDA was entering into an Executive Session to discuss pending litigation or litigation likely to be filed under ORS 192.660(2)(h). The Executive Session ended at 7:15 p.m. 2. APPOINT CITY CENTER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Farrelly gave the background on this item and said there are three great candidates for the City Center Advisory Commission (CCAC). He discussed the candidates' qualifications and said staff recommends appointing these members to the commission. Councilor Henderson motioned for approval of Resolution No. 16-17. Councilor Goodhouse seconded the motion and it passed unanimously. Mayor Cook gave new members a city pin. RESOLUTION NO. 16-17 -A RESOLUTION APPOINTING CAMERON ANDERLY AS A VOTING MEMBER OF THE CITY CENTER ADVISORY COMMISSION,TIM MYSHAK AS A NON-VOTING ALTERNATE MEMBER AND SARA VILLANUEVA AS A NON-VOTING EX OFFICIO MEMBER Yes No Council President Snider ✓ Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 1 of 11 3. INFORMATIONAL PUBLIC HEARING: DISCUSS SW CORRIDOR BALLOT MEASURE— Community Development Director Asher gave an update on the SW Corridor (SWC) project which has reached an important point in its five-year life. He said the project has not usually been discussed at CCDA meetings but it is appropriate tonight because this project is of great importance to the downtown and the rest of Tigard. Mr. Asher reviewed what Tigard's City Charter says has to happen for this project to succeed. Staff recommends that council consider within three weeks whether or not to refer a ballot measure to the public in November. He said the SWC project is an ever-shrinking project in terms of where it might go. When discussed in the past a package of investments was proposed,some transit-related and some not. There were some road improvements,bike and pedestrian improvements,and even park and recreation improvements. The SWC area is generally the area by and between I-5 and Highway 99W from Portland all the way through Tualatin and even into Sherwood. He said the focus tonight is the SWC light rail or MAX.Through a lengthy process which Mayor Cook and others have been a part of, the project is starting have definition. Whereas there used to be a"plate of spaghetti" of possible routes all through the area it has been distilled down to just a few. He showed a map showing the alignment options and said if people did not see a purple line on this map the MAX will not go there. It will only follow one of the purple lines and it may take a few years to decide on a final alignment. He traced each alignment and discussed station options, explaining that in branch service not every train goes on the same route. He said light rail would arrive in Tigard the same way and in every case the northernmost point of entry is in the Tigard Triangle and in no case is it on Highway 99W. Community Development Director Asher said the alignments are not the main discussion tonight but he would leave the slide up as framework for a discussion on what Tigard's Charter requires for the City of Tigard to be supportive of this project. A few years ago Measure 34-210 which added Section 53 to the Charter. It says the City of Tigard as a matter of public policy opposes construction of a new high capacity transit corridor within the city boundary unless voter approval is first obtained. It defined high capacity transit corridor. He said the most complex subsection talks about information that must be provided to voters if the city wanted voters to vote on a high capacity transit or light rail project related to any amendments or changes to the comprehensive plan, zoning code or community development code. It turns out that there would be some changes to those plans so if that will be done to accommodate a high capacity project voters have to approve it. Section 53 also requires the city to provide voters with information: 1) total amount of road capacity that would be reduced,2) any increases in housing density or any changes to land use regulations that would be proposed to site or otherwise accommodate the project,and 3) projected total public cost of the project. The fourth section requires an annual letter to be sent to state and regional officials reminding them of this policy of opposition. City staff has been working to prepare a process and a ballot measure that council can put out to voters in November. For the sake of the project, this is the best time to do it. We know enough about the project now to answer those questions but it is early enough that if the city wants to continue the policy it is better to know that now rather than later. There is a lot of process to place this on the ballot in the fall and the discussion needs to start now. TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 2 of 11 Mayor Cook asked how Charter Section 52 is not related. Community Development Director Asher says Section 52 of the Charter says the City of Tigard shall not increase a current tax or fee or impose a new local tax or fee for construction costs to build or expand light rail transit without voter authorization. This law came first and is only about funding. Section 53 is about an objection to allowing the project in the city and is silent on funding. If voters vote yes,it is OK to have a light rail system run through Tigard, they may well have to vote again if the City of Tigard wanted to raise any local money for it. Mayor Cook said he wanted the public to know that this vote is not about funding it and no fees or taxes will be raised to fund anything right now with this vote. He read the ballot caption, question and summary noting there is a link to the city's website for more information. Community Development Director Asher discussed the ballot title and added that the council will need to adopt an authorization ordinance to put a measure out to the voters in Tigard. There will also be a procedural ordinance clarifying ambiguities in the Charter and spelling out what the city is trying to do. It will define terms and include a methodology about how roadway capacity reductions are going to be studied and how the numbers will be computed. It outlines a public process that includes public hearings so there will be a record of a public and transparent process by which council came to interpret Section 53. Mayor Cook noted that the ballot title Mr. Asher read is a draft and since putting it out last week, staff received several comments and made changes. The plan is to listen to what the audience likes and dislikes. Council may have some items to add in as well so not everything seen tonight is what will end up in the final language. The goal is to approve placing this on the ballot at the June 28 council meeting and the packet for that meeting will be published online on June 21. He called people forward that signed up to testify. Richard Shavey signed up but did not testify. Carine Arendes, City Center Advisory Commission Chair, 9524 SW North Dakota Street,Tigard, OR, said she appreciated the public hearing and was not speaking so much to the ballot language, • but to the importance of having a light rail station downtown,which is the scope of the CCAC. According to the city's budget we are adding over 200 homes annually and Tigard's population is expected to grow by 500 people, or 1 percent annually. Over the course of 20 years that means about 10,000 more people living in Tigard and they will need housing.The city currently has policies to preserve single-family neighborhoods and provide a wide range of housing options. One way to accommodate the expected population growth is to create new neighborhoods such as River Terrace but we cannot expand indefinitely. It is also expensive to expand new services to River Terrace so most of that housing ends up on the high end of the affordability scale and does not really encourage a wide range of housing types such as townhouses, duplexes and apartments. What else can we do?Look for other opportunities to provide housing that is more affordable and compact in areas where we already have service or in other words,infill development. This is why the downtown has been identified as a place for infill and why we prioritize adding housing in the downtown area. Not many live downtown and certainly not as many as could live there in the future. The city has made recent investments to activate downtown;however, one of the most important amenities is having a rapid and reliable transit system. Having a downtown light rail station would be a valuable amenity and would make living downtown more attractive. It would make it possible for people to live without a car,which costs the average American at least$8,000 a year according to a study by AAA. Even those who commute by car like to have the option of using light rail for TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 3 of 11 getting to special events, concerts or a Timbers game. A light tail station downtown makes it more likely that people living there will have fewer cars and more people will find the area an attractive place to live. Since having a light rail station in the downtown will increase the desire to live there we can also expect the rents may increase which would help ensure that the compact,multi-family housing that we have been planning for will pencil out for developers. A light rail station makes sense in the downtown and people living there will help accommodate the city's expected growth, protect existing neighborhoods and create activity on downtown streets including economic activity for downtown businesses. A light rail station downtown will make it easier and more likely that people will work, shop and come without a car to events downtown,which makes the scarce parking on Main Street available for those who really need it. In addition,the SW Corridor shared investment projects for bicycle and pedestrian improvements will support using active modes to access downtown. An accessible downtown is an active downtown. She summarized that the SW Corridor light rail line and shared investment program will support alternatives to personal vehicle use downtown which in turn supports the higher density options that we want for the area. Downtown will benefit from increased activity related to the light rail station and increased accessibility for residents, employers and visitors. A downtown light rail station offering rapid and reliable transit will help make downtown Tigard a more attractive place for people to live,work,play and shop. Elise Shearer, 9980 SW Johnson Street, Tigard, OR spoke on the proposed ballot measure. She asked that council keep the ballot measure language as clear and simple as possible about a vote on light rail as well as answering requirements in the short statement. We know the SW Corridor is about a lot more projects than just light rail. That can be gone into within the explanatory statement and hopefully citizens will read the entire thing. Support for light rail coming into Tigard will allow the other contingent projects to be built. Without it,nothing will come into our city and we let down the five other communities currently driving through Tigard as well. Tigard is the hub of the SW Corridor wheel. If light rail is not built as a transportation alternative to relieve the traffic congestion which we deal with now (and will only get worse in the future) we let down future generations for whom we are entrusted to plan. Tim Esau, 12247 SW 114`h Terrace,Tigard,OR. Mr. Esau thanked the council for putting this measure together in the spirit of the ballot measure and the change to Charter Section 53. He said council knows what his activities were on that and he appreciated them seeking to fulfill the spirit of that Charter change. He has done the FOIA (Freedom of Information Act) records requests to follow up and appreciates the city putting out the statements as required in the Charter language. Pertaining to the ballot title he thought the succinct title statement is great. The city is pretty much hitting the points item by item but it is not clear what the amendments to land use,impacts to wetlands and impacts to industrial zone are. It does not say what they ate just that they happen and he would like to seem quantification or clarification on what that means. The ballot also states that no traffic lanes on Pacific Highway will be impacted yet the drawings still show it running down Pacific Highway, not necessarily in Tigard. He gets that it veers off but Pacific Highway runs all the way to Portland and it is disingenuous to say it doesn't run on Pacific Highway,when in fact it does, within the five mile range, or at least crosses it. He said council needs to be clear on that. While the impacts of 2 to 5 percent capacity reductions along the roadways are cited,there is language thrown in about adding capacity in Tigard and reducing it in Portland. That does not clarify the actual amounts and from his perspective looks like Tigard is trying to slant the ballot title in that regard. TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 4 of 11 His main concern is Portion A of the original Charter change where it states that the City of Tigard as a matter of public policy should oppose construction of new high capacity transit. That portion has not been clarified in any of the ordinances and the definition of oppose would be a good item to add to Section B. It seems to him that the city council does not know what"oppose construction" means because construction can cover many phases of planning,preparation,preliminary engineering,right of way access, etc.,and he has yet to see any opposition on the part of the city to live up to the spirit of that part of the Charter. Kevin Watkins, 11330 SW Viewmount Court,Tigard, OR said he was present to gather information in order to understand this process better. He is involved with the TTAC but is representing himself tonight. Transportation projects are sobering because there is a lot of uncertainty and they are very capital intensive. Now we are looking at a very large transportation project with huge amounts of capital,lots of lead time,and a lot of uncertainty now and well into the future. These are daunting challenges for all of us and Tigard citizens will need to grapple with this. He said the question cannot be dodged and he commended the council for taking this head on. His hope is that the in the ballot measure council keeps a clear, straightforward focus and factual information. Focus on the task at hand so people can base their decision on factual information rather than misinformation. He said he is asked about this often and there is a great deal of interest in the community. Robert Van Vlack, 15585 SW 109`''Avenue,Tigard, OR. He said being a member of the Tigard Transportation Advisory Commission got him to do a lot of transportation reading and studying. He said there is information put out by an advisor talking about how light rail reduces auto capacity on the roads but other studies suggest the opposite. Light rail actually takes people off the buses and puts them onto light rail. He mentioned that while he understands the opportunities for redevelopment light rail in the downtown would bring such as multi-family housing. But he also sees that members of other communities-Tualatin, Sherwood and maybe even Newberg—are going to be travelling to downtown to catch the light rail. He does not know where all those cars will park.A huge influx of cars into downtown Tigard may create a larger problem than we have already. Council Discussion: Director Snider said he heard a theme asking the city to be as clear and simple as possible. He suggested tightening the caption and the question and be clear that it is Max light rail. He asked if it was necessary to use the words,high capacity transit corridor since people in this part of the country may not know what that is but they understand what a MAX line is. He asked the City Attorney to be prepared to respond to the questions Mr. Esau raised on whether the last paragraph of the summary complies with Charter Section 53 and prepare an interpretation. He mentioned that if a requirement is to list the road capacity impacts for both Portland and Tigard he did not think the city did that. Director Woodard said there if"to include downtown Tigard"is added to the question there needs to also be the words "including the Ash Street crossing loop." He said if that is not said it did not make sense to go ahead with everything else it is going to do such as losing businesses. He said we know we risk losing businesses but it would be worth it if we can get that crossing in the project. He expressed concerns about east-west circulation and parking in the downtown. If speculative development is desired they will want to see that circulation. He said if those words are not added he would rather it just say"through Tigard" and see what happens. He stated he will continue his fight,which started in 2011 for an Ash Creek crossing. TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 5 of 11 Director Henderson encouraged anyone interested in this to look at the Cityscape page which lists 35 dates where the SWC topic has been discussed. He recommended skimming it to see what has happened over the last 3-4 years. Director Goodhouse said the ballot title language needs to be kept clean and concise and understandable to the public. He favored including the words "to downtown Tigard," and wanted clarification of"between two and five percent." Chair Cook said council will continue to work on the wording with the goal to meet the deadline for referring this to the November ballot and the public is invited to send in their comments. 4. RECEIVE BROWNFIELD UPDATE Redevelopment Project Manager Farrelly presented the staff report on this item. He showed a slide of the area and noted that the CCDA recently received two $200,000 Environmental Protection Agency (EPA) grants to clean up the underutilized Main Street Fanno Creek properties. This funding will play a crucial role in redeveloping them into a mixed use building and public space overlooking Fanno Creek. EPA funds are typically made available in the fall. He will be submitting a draft plan to EPA this week which includes community engagement centering around public health, clean up planning,cleanup activities including testing, demolition and if necessary, soil removal, and obtaining a No Further Action (NFA) letter from the Department of Environmental Quality. The redevelopment supports urban renewal's goal of downtown revitalization. An RFP for environmental cleanup will be issued in the fall. We have spent$128,000 for outreach, an inventory of potential sites in the downtown area and six assessments. A phase one assessment is also being done on the Nicoli property and the Tigard Transit Center, currently under study for a mixed use development.There are a few other sites being looked at on Hall Boulevard and Highway 99W after an interested property owner approached staff at a brownfields public meeting. Staff determined they would also need to assess the neighboring property which was the old auto repair station on 99W and Hall Boulevard purchased by Washington County for the intersection improvement. Staff is also using the assessment grant to look at the Hunziker industrial commercial core where the city is proposing to build a road to assist with that development. Mr. Farrelly said staff is currently developing additional outreach materials including direct mail and an improved web page, to communicate with property owners,particularly those in the inventoried area. The materials share the benefits of participating in cleaning up contaminated properties, particularly those contaminated with petroleum as those funds are the most difficult to spend because it is only one substance. The "hazardous materials" term covers everything else. Of the $400,000 grants funding,$200,000 is for petroleum cleanup and$200,000 is for everything else. Chair Cook asked about helping with brownfields in areas not in the downtown and asked how close the Agency was in spending the $200,000 for non-petroleum cleanup. He mentioned a contact from a property owner who is not in the downtown. Mr. Farrelly said he spoke with that person but said the areas of current focus were for employment,industrial and mixed-use lands. He said they might not be able to spend all of the petroleum grant portion depending on which property owners come forward. He said a citizen group developed criteria and using that, the residential area did not TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 6 of 11 rank very high but he will reconnect with him in a few months once he sees how things are allocated. Director Henderson mentioned the dance studio property that has some fertilizer contamination and asked if a property still qualifies if they have two different contaminants. Mr. Farrelly said if petroleum mixes in with hazardous material it is kicked into the hazardous category. He understands that either the current owner or previous owner cannot have been responsible for the pollution so that makes it even more difficult to expend the funds in some cases. Director Henderson asked about the Yu property which is adjacent to Washington County property. Mr. Farrelly said the county has been monitoring it since they building was removed and are interested in knowing more about the site. Director Henderson said he was concerned with the contamination spreading under the highway. 5. INFORMATIONAL PUBLIC HEARING: FISCAL YEAR 2016 CCDA FOURTH QUARTER BUDGET Senior Management Analyst Collins presented the staff report and said this supplemental is for a few budget cleanup items. There is a request for$15,300 to pay property taxes for the city-owned property known as the Ferguson property.The other is $10,000 for escrow and title fees for the sale of the Ash and Burnham properties. Chair Cook asked why the taxes were not budgeted and whether staff has to bill the property owner and then come back for the next quarter to account for the reimbursement. Ms. Collins said there are protocols in place to handle billing the lessor. Director Snider asked why the city-owned property is not tax exempt. Redevelopment Project Manager Farrelly responded that the property is not tax exempt because it is being rented out to a commercial entity. Finance and Information Services Director LaFrance said Exhibit A shows that the revenues are being budgeted for this fiscal year and there is no impact to the health of the agency fund. Staff was under the impression that the lessor would be paying the taxes but they did not this year. Director Snider moved to approved CCDA Resolution No. 16-01 and his motion was seconded by Director Goodhouse. City Recorder Krager read the number and title of the resolution. CCDA RESOLUTION NO. 16-01 -A RESOLUTION TO AMEND THE FY 2016 BUDGET Chair Cook conducted a vote and the motion passed unanimously. Yes No Director Snider ✓ Director Woodard ✓ Chair Cook ✓ Director Goodhouse ✓ Director Henderson ✓ CITY COUNCIL MEETING TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 7 of 11 6. LEGISLATIVE PUBLIC HEARING: CONSIDER RECREATION PROGRAM FEE ORDINANCE a. Mayor Cook opened the public hearing and announced that anyone wishing to testify should sign in on the form provided at the front of the room. b. Assistant Public Works Director Wright and Parks Manager Martin gave the staff report regarding a proposed ordinance that will allow the Public Works Director to set fees and charges for the recreation program. Mr. Martin said this was discussed on May 17, 2016 at a council workshop and staff was directed to bring this back for consideration. Staff recommends that this ordinance be passed because it would allow moving more quickly in setting fees and charges for classes and negotiate with contractors teaching the classes. Ms. Wright said there is no current authority for the city to award scholarships and language allowing that is included in the ordinance. C. Public Testimony: No one signed up to speak. Mayor Cook asked the audience if there was anyone wishing to speak. No one came forward. d. Council questions: Mayor Cook noted that staff covered this topic well at the workshop and council got their questions answered. e. Staff Recommendation: Mr. Martin said staff recommends that council approve the ordinance to allow the Public Works Director to set the recreation program fees and charges. f. Council Discussion: None g. Mayor Cook closed the public hearing. h. Council Deliberation and Consideration of Ordinance No. 16-09: Councilor Woodard moved for approval of Ordinance No. 16-09. Council President Snider seconded the motion. Mayor Cook asked City Recorder Krager to read the number and title of the ordinance. ORDINANCE NO. 16-09—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 3.32 CITY FEES AND CHARGES TO DELEGATE FEE SETTING FOR RECREATIONAL PROGRAMS TO THE PUBLIC WORKS DIRECTOR City Recorder Krager conducted a roll call vote of the council. Yes No Council President Snider ✓ Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Mayor Cook announced that Ordinance No. 16-09 passed unanimously. TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 ww,,v.tigard-or.gov Page 8 of 11 7. LOCAL CONTRACT REVIEW BOARD: BRIEFING ON PROCESS FOR CIVIC CENTER CONTRACT— Contracts Manager Barrett and Assistant City Engineer McMillan presented this item. Mr. Barrett said this is a review of a contract process for the civic center visioning project. He said coming to the next council meeting will be a request for a public hearing for an exemption to public contracting rules. Staff will be asking for an exemption from the formal QBS process and extending the direct appointment to a dollar level at this threshold. LCRB Chair Cook asked for an oveview of the project so the public could also hear what it is about. Assistant City Engineer McMillan introduced Jeff McGraw of MWA Architects. She said staff put together an ideal team to quickly define a civic center visioning for a 20-year span that could be packaged for the bond effort. This will be a very precise effort that will involve a lot of public involvement and outreach. Several sub-consultants have been identified to work with them. Mr. McGraw distributed to council a timeline which has been added to the record for this meeting. LCRB Chair Cook clarified for the audience what the bond package was. He said that through the budget process the Budget Committee recommended going out to the voters on two different options; one a local option levy and a bond measure to raise capital. One involves operating costs and one is for capital so they must be separate. This civic center contract is for the capital project. MWA Architect McGraw said this project began as a much broader one for City of Tigard facilities but has distilled down to the civic center site. There is a long list of potential program items (police station,community center, etc.) sited on this property and the study is an attempt to put together the right consultants to quickly study it. The first stage is a programming study and high overview of the current and future needs of each entity.There will be consultants that specialize in"futuring" (an idea of how the future will and should behave in the 20-year horizon). He said there will be public involvement and opinion research for people to do polling for a bond. Mr. McGraw said the outcome will be a document with cost estimates, coordinated with public involvement and a public research effort so that what is placed before the citizens of Tigard has a high probability of passing. LCRB Chair Cook clarified it would not be the November 2016 election; the date is still to be determined. LCRB Member Woodard asked staff to explain to the people in the audience what the QBS process is. Contracts Manager Barrett said staff did a formal QBS (Qualifications-Based Selection) process and had a well-attended pre-proposal meeting but only proposal was received. The review committee deemed it a non-responsive proposal. We found that we needed to assemble a team to do this type of work. In response to a question from LCRB Member Woodard about past work experience,MWA Architect McGraw said he has been in this business for 28 years,in three regions. He has been with this company since its inception. He said their work is urban scale and includes housing,industrial complexes, airports and convention centers. His role has been to guide large projects on the west coast. He said the previous RFP was broad reaching and had little scopes of work for many people. This has been narrowed down to one site. He said his firm is very familiar with large,urban development and just received the Mayor's Award in housing for a project in Portland called the Stephens Creek Crossing. In response to a question from LCRB Member Woodard Mr. Barrett said the cost savings with this exemption from the public contracting rules are immeasurable. He said, "This is the way to go." TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Pale 9 of 11 Councilor Henderson asked about the number of people involved and if the teams are firms. Mr. McGraw said the teams are firms including a primary team to address land use,public involvement, real estate, opinion research, and data gathering. A secondary team will include mechanical, structural, and civil engineers;cost consultants, a parking consultant,a traffic consultant and for the police aspect,a security consultant. Councilor Henderson asked if the budget was $300,000. Mr. Barrett said the actual cost will be significantly higher than the$300,000 external and$50,000 internal and staff will be bringing the full cost before council on June 14. He said there are reserve funds available in the Facilities Capital Fund that can be used through a first quarter supplemental budget. Councilor Henderson said, "We are building a $30 million dollar house. How much will it cost in the long run, double that?" Mr. McGraw replied that if the project timeline is followed and it goes to a vote in November 2017 it will still probably take two more years to design. He said even a cost engineer would have a hard time knowing the answer. There is a labor and materials problem in the Pacific Northwest and bids are coming in high. This time to assemble the project and get it designed will be better served than a project that is bid ready right now. He predicted that future labor and construction costs will even out in the Pacific Northwest. The assembled team will give guidance on how to package it,what to include on the site,what makes sense. He is not sure a performing arts center fits on the site and may be better downtown.A police station is probably a good function for this site;a city hall still is. We will get good feedback on what it is,what the components are,what should be here compared to another urban site. Assistant City Engineer McMillan said Central Services Manager Robinson will start a building assessment study in July that will serve two purposes. One is to determine if the current buildings can be remodeled and the other is in the event a bond measure is not successful, to identify what items will need repair. She noted that several building repair issues were discussed at a recent Budget Committee meeting. 8. NON AGENDA ITEMS: City Manager Wine said the city received word today that a $452,000 Oregon State Parks Local Government Grant was awarded for the Dirksen Nature Park shelter and restroom project. 9. EXECUTIVE SESSION At 8:52 p.m. Mayor Cook announced that the Tigard City Council will enter into Executive Session to discuss pending litigation or litigation likely to be filed under ORS 192.660(2)(h). He said the City Council will adjourn from Red Rock Creek Conference Room immediately after the Executive Session. Councilor Henderson left the meeting at 9:59 p.m. The Executive Session ended at 10:13 p.m. 10. ADJOURNMENT At 10:14 p.m. Council President Snider moved for adjournment. Councilor Woodard seconded the motion and all voted in favor. TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 7, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 www.tigard-or.gov Page 10 of 11 Yes No Council President Snider ✓ Councilor Woodard ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson (left at 9:59 p.m.) Carol A. Krager, City Recorder Attest: John L. Cook, CCDA Chair Date TIGARD CITY CCDA/COUNCIL MINUTES -JUNE 712016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Page 11 of 11 AIS-2701 4. CCDA Agenda Meeting Date: 09/06/2016 Length (in minutes): 20 Minutes Agenda Title: Update on Main Street/Fanno Creek (Saxony) Site Redevelopment Study Submitted By: Sean Farrelly, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Update on Main Street/Fanno Creek (Saxony) site redevelopment project. STAFF RECOMMENDATION / ACTION REQUEST The Board of the CCDA is requested to share their feedback on the project. KEY FACTS AND INFORMATION SUMMARY Since the May 3 update to the CCDA Board, there has been significant progress on the Main Street/Fanno Creek redevelopment project. EPA Cleanup Grant As the Board is aware, the City Center Development Agency was awarded two $200,000 grants to cleanup the two Main Street/Fanno Creek properties in May. Staff has been working with EPA staff on developing a work plan and schedule for the grant funded project. The grant-funded activities will include public engagement, clean-up planning, clean-up implementation, and obtaining a No Further Action Letter from DEQ. The preliminary schedule has contractors being engaged in November, 2016 and clean-up implementation starting in May 2017. CWS Service Provider Letter The city received the Service Provider Letter (SPL) from Clean Water Services on July 18. An SPL must be obtained prior to land use review if a project potentially impacts the vegetated corridor. CWS reviewed the natural resource documentation provided by the city's consultant and approved encroachment into the vegetated corridor under conditions (including mitigating the impact elsewhere in the Fanno Creek area and enhancing the degraded natural features on site.) The public will benefit by building a public deck overlooking the creek with a watershed education feature. Land Use Resolve Architecture has been working on plans to obtain land use approval for the envisioned redevelopment on the Main Street/Fanno Creek site. The entitled site would then be marketed for development. The application was submitted on July 21. The application materials and associated reports, including a traffic study and a "no-rise" analysis, are currently under review by Tigard Planning staff. The project is scheduled to go before the Hearings Officer on September 19. ODOT ROW In June and July staff met with ODOT to discuss use of adjacent ODOT right-of-way to allow access to the rear of the future building. ODOT agreed to start the surplus process for approximately a 16 foot wide strip of the right-of-way. The Agency is obtaining a survey of the area, which will start the formal ODOT surplus process. Tenant Relocation One of the tenants leasing the property,Automotive Drive Train,will be entitled to relocation expenses from the Agency, in accordance with Federal, State, and Agency requirements. These payments will include actual moving costs and up to $25,000 to reestablish the business in a new location (including paying any difference in the new monthly rent for up to two years). Automotive Drive Train was given a 90-day notice to vacate with a September 7 deadline. The agency engaged a relocation specialist to work with the business owner to facilitate this move. The other tenant, Double J Cache Nail Boutique, is on a month-to-month lease. The business will be moving to a new location on Main Street next to Jeffrey Allen Gallery. OTHER ALTERNATIVES No alternatives for consideration at this time. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council 2015-17 Goals and Milestones Goal #2. Make Downtown Tigard a Place Where People Want to Be. City Center Urban Renewal Plan Goal 1: Revitalization of the Downtown should recognize the value of natural resources as amenities and as contributing to the special sense of place. Goal 5: Promote high quality development of retail, office and residential uses that support and are supported by public streetscape, transportation, recreation and open space investments. Tigard Comprehensive Plan Special Planning Areas- Downtown. Goal 15.2 Facilitate the development of an urban village. Tigard Strategic Plan Goal 2: Ensure development advances the vision. DATES OF PREVIOUS COUNCIL CONSIDERATION May 3, 2016: Receive Update on CCDA and City-owned Downtown Property February 2, 2016: Update on Main Street/Farm Creek (Saxony) Site Redevelopment Study December 1, 2015: Future of Saxony Site - Update August 18, 2015: Discussion on Saxony Property Redevelopment Study May 26, 2015: Authorize Purchase of Saxony Pacific Site May 5, 2015: Discussion of Prospective Purchaser Agreement April 8, 2014: Authorize CCDA Executive Director to negotiate voluntary property acquisitions Attachments No file(s) attached. 3nios311 cs b ro aDOIl QWgMJ-N/Id � \ x Y" ow Lon" �� \\ ,V]fllS 1N3YM�dOliA30�18 NM111 �5�� _ �i Ami•M�JK'3011�0�13HU19 Mm ,��\ •• OM.vLL io rv..v$'jllA1101x9 axwnun uom � \ NYId 31ZS k- 7- "o, ;y J osxidMa iSNFM '�{x� �j �UALp-43LLa3dJad ANO%YS - TT �, y i - •- �+ �"` awdolanapad ouue_-j/jg uieyq NW&iNF80RBR�F&IW SIIM � WNSr 0E480HBIf UE51[VISIIOY a- -- -- -- -1. -Mi"-- - --- � RAR-SECOND FLOOR �,,PIAN-THRO FLOOR w.a. RESOLVE rc.a.m.. RESOLVE fir, mrarwo `�,, LWWsr riEVELaRENro�xsws t,.g„T1 rwnoevuwExrmalanm A3,�'I,� - - - - -- - - - - - - - - - - - 1 SOUTH ELEVATION RESOLVE WEST ELEVATION RESOLVE Main St./Fanno Timeline • Hearings Officer Review Sept. 19 • Code Amendment Council Hearing Nov. 1 • ODOT ROW process Sept- Dec. • Park Bond reimbursement Jan. '17 • Clean Up/Demo work Oct.-Sept '17 • Developer Recruitment Oct.-Sept '17 AIS-2702 5. CCDA Agenda Meeting Date: 09/06/2016 Length (in minutes): 20 Minutes Agenda Title: Update on Downtown Urban Lofts Project Submitted By: Scan Farrelly, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Update on Downtown Urban Lofts Project, funded by Metro Community Planning and Development Grant. STAFF RECOMMENDATION / ACTION REQUEST The Board of the CCDA is requested to share their feedback on the project. KEY FACTS AND INFORMATION SUMMARY On March 1, 2016 Council authorized the City Manager to sign an Intergovernmental Agreement (IGA) with Metro to receive 5100,000 in Community Planning and Development Grant (CPDG) funds. The grant award is for the Downtown Tigard Urban Lofts Development project funding pre-development feasibility work for a mixed use/affordable housing development on two adjacent downtown properties: a 0.45 acre privately owned site fronting Main Street (the "Nicoli site") and the 0.81 acre Tigard Transit Center property owned by TriMet. The initial task for the project is to collaborate with TriMet on a reconfiguration plan for the Transit Center. If the SW Corridor Project brings a light rail station to Downtown, the transit center operations will need to be reconfigured. If light rail does not come to Downtown, the operations could still possibly be redesigned to allow some of the transit center property to be incorporated into a mixed use redevelopment. Transit planners Jarrett Walker and Associates QWA) were engaged to lead the reconfiguration plan. TriMet's objectives for the plan are: •No Increase to operating cost caused by additional turnarounds that add time to bus runs •Maintain easy pedestrian connections between buses, WES, and potential light rail service •Maintain sufficient bus capacity for future growth in bus service JWA did a comprehensive existing conditions of the Transit Center report and proposed six options for Transit Center operations reconfiguration. After a meeting with TriMet and city staff, three options were chosen for further study: •Option 1- Use part of the existing facility, as well as adjacent parcels on the same site of Commercial St for an off-street or hybrid facility •Option 2 - Develop an on-street facility on Commercial St •Option 3 - Develop an optimal facility adjacent to an Ash Street light rail alignment Jarrett Walker and Associates will further refine these options and meet again with city and TriMet staff. The final recommendations report will be completed by September 30th. The city recently issued an Informal Request for Proposals for predevelopment feasibility work, including real estate market study, architectural concepts and cost estimates. A team consisting of Johnson Economics, SERA Architects, and H&A Construction were selected. This work will utilize the reconfiguration study and develop three conceptual site plans: A. A project on the Nicoli Site and a portion of the Transit Center B. A project on both sites C. A project that incorporates Transit Center functions, wholly or partially underneath a built structure The site will be studied for suitability for different types of housing including market rate, workforce and affordable. The site may be considered as an opportunity site for additional study if the city's recently applied for Equitable Housing Planning and Development Grant is funded. The Board of the CCDA will receive regular updates on the project including a presentation on the final recommendations OTHER ALTERNATIVES No alternatives for consideration at this time. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council 2015-17 Goals and Milestones Goal #2. Make Downtown Tigard a Place Where People Want to Be. Tigard Comprehensive Plan Special Planning Areas - Downtown. Goal 15.2 Facilitate the development of an urban village. Tigard Strategic Plan Goal 2: Ensure development advances the vision. City Center Urban Renewal Plan Goal 5: Promote high quality development of retail, office and residential uses that support and are supported by public streetscape, transportation, recreation, and open space investments. DATES OF PREVIOUS COUNCIL CONSIDERATION March 1, 2016, Metro IGA for Downtown Grant Award February 23, 2015, Review of draft IGA documents May 26, 2015, Resolution Authorizing Metro Community Planning & Development Grant Application Attachments No file(s) attached. MOM rAt. e Figure 2: Downtown Tigard Urban Lofts Development Site- N 1: Downtown Tigard Urban Lofts Development Site- N Urban Renewal District and Project Location rouje t Location Ft Urban Lofts Timeline • Pre-development w• '• • Transit Center Reconfiguration Plan Oct. 15 • Dev. Program & Design Concepts Dec. 1 Implementation • Developer • Final report: • a CCDA CITY OF TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING 13125 SW Hall Blvd., Tigard, OR 97223 in Town Hall NOTICE OF CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING ON SEPTEMBER 6, 2016 6:30 p.m. Public Welcome Forwarded to: ❑ Allen Brettman,The Oregonian (abrettman@oregonian.com) ❑Editor, The Regal Courier (Editor@theregalcourier.com) ❑Mark Miller,Tigard Times (mmiller@commnewspapers.com) The CCDA was reactivated by Resolution 05-32 on May 10,2005,and will meet occasionally to address issues related to urban renewal.The CCDA,functioning as the city's urban renewal agency,will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city.For further information,please contact Deputy City Recorder Kelly Burgoyne by calling (503) 718-2410 or by email at kellyb@tigard-or.gov Kelly Burgoyne Deputy City Recorder August 30, 2016 Post: Tigard City Hall Tigard Permit Center Tigard Public Library