Creating Resolution No. 09-14 .4
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 09- t
A RESOLUTION CREATING A TRANSPORTATION ADVISORY 00T IEE (TAC) TO ACT A
AN ADVISORY BODY TO THE 'TIGARD CITY COUNCIL AND STAFF AND TO PROVIDE A
VENUE FOR CITIZEN INVOLVEMENT OPPORTUNITIES IN TRANSPORTAT[ON MATTERS
AND INCREASE COMMUNITY AWARENESS OF TRANSPORTATION ISSUES THAT AFFECT
THE CITY OF'TIG
WHEREAS,the Tigard City Council values and seeks to enhance citizen engagement in municipal affairs
and also desires to employthe knowledge and expertise of its citizens to advise the City Council and staff
in the planning and development of a comprehensive multimodal transportation network for the city;and
WHEREAS,the improvement, management and maintenance of successful urban transportation systems
involves an interdisciplinary effort including public administration,land-use planning,transportation
engineering;urban design; finance;public involvement,law enforcement,economic development,etc; and
WFIEREAS,the City Council desires to enhance Tigard's effectiveness in providing transportation services
and facilities in ways that ensure the community's future livability and to this end it desires to utilize the
experience and expertise of its citizens to provide advice regarding maintenance, management,and
planning of the city's transportation systern,
NOW,THEREFORE,BE IT RESOLVED bythe Tigard City Council that:
SECTION 1: The Tigard City Council establishes the Tigard Transportation Advisory Committee to act as
an advisory body to it and City staff pursuant to its bylaws;
SECTION 2: Bylaws governing the Transportation Advisory C ornmittee are hereby adopted as specified
in Exhibit A-
SECTION 3: This resolution is effective upon passage.
PASSED: This day of March 2009
x
Mayor- 'ty of Tigard
ATTEST-
City
TTEST-City Recorder- City of Tig
RESOLUTION NO. 09-/
Page 1
EI I1131T A
BY LAWS OF THE CITY OF TIGARD
TRANSPORTATION ADVISORY COMMITTEE
SECTION 1, CHARGE AND DUTIES
(a) The Tigard Transportation Advisory Committee (TACT (the"Committee") has the powers
conferred by the resolution creating the Committee and approving these bylaws and such other
powers as granted by the Tigard City Council,but shall have no other powers. These bylaws
are adopted by resolution of the Tigard City Council,are binding on the Committee, and may
be amended only by the City Council.
(b) It shall be a function of the Committee to act as an advisory body to the Tigard:City Council
and City staff pursuant to these bylaws.
(c) The Committee is charged with advising the City Council and staff regarding planning and
development of a comprehensive transportation network for the City of Tigard. This involves
tasks such as preparation of multi-modal transportation system plans and corresponding
transportation financing/capital investment programs;public involvement and education in
transportation matters and ways to improve traffic safety and accessibility in all transportation
modes.
The Committee shall assist and advise City Council and staff regarding development of
traffic safety programs and public education about traffic safety, The Committee shall also
provide a venue for citizen involvement opportunities in transportation matters. Furthermore,
it shall also ivory to increase community awareness of transportation issues that affect the City
of Tigard..
The Committee shall coordinate its tasks, actions, and recotn nendations with other City
advisory commissions and.committees. This includes, but is not limited to,the Planning
Commission regarding the relationship between land use and transportation, the Parks
Commission concerning trails and pathways,and the Budget Committee concerning mattersof
transportationrelatedfunding.
(d) The Committee shall perform other duties as assigned by the City Council.
(e) The Committee may form subcommittees to investigate areas relevant to its charge or duties
pursuant to this section.
SECTION 2. COMPOSITION
(a) The Committee shall consist of(7) members appointed by the City Council who are residents of
Tigard or own businesses or property within the City as follows
(1) There shall be two (2) representatives who own or have primary management
responsibility for businesses with the City of Tigard;
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(2) Five (5) persons who are residents of Tigard and who represent a cross-section of
interests in the community at large. Effort shall be made to recruit a youth member and
a person with an interest in alternative transportation modes.
SECTION 3. APPOINTMENTS
(a) Council shall appoint individuals to meet the compositional requirements of above.
(b) Council shall determine a means of staggering appointments of members appointed initiallyto
ensure membership continuity.
(c) Appointments shall be made according to established Council procedures.
SECTION 4. TERM OF OFFICE
(a) After the initial staggering of terms, the term of office of all future, appointed members shall
be three (3) years or until their successors are qualified and appointed.
(b) Any vacancy on the Committee shall be filled by appointment by the Council upon
recommendation by the Mayor for the unexpired portion of the term. The unexpired portion
of a term does not count towards the two consecutive terms limit in Section 4(d).
(c) Members may be reappointed for one additional three year term. An initial one or two year
term under Sections 3(a) and (b) does not count towards the two consecutive terms limit.
(d) Members of the Cbmrnittee shall receive no compensation for their services.
SECTION 5. ORGANIZATION OF TFIE CDNMTI'EE
(a) At its first meeting of the year,and thereafter annually,the Committee shall elect a Chair and
Vice Chair from its members who shall hold office at the pleasure of the Commission.
(b) If the Chair or Vice Chair should resign,the Committee shall,at it next meeting,conduct an
election and provide a replacement.
(c) The Corntnittee shah meet at least quarterly during a calendar year at a time and place that is
specified at least 5 days in advance.
(d) All meetings shall be conducted in conformance with public Meeting Law.
(e) A record of the Committee's proceedings shall be filed with the city recorder.
SECTION 6. VOTING
(a) General procedures of the Conunittee, including voting,shall follow Robert's Rules of Order.
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(b) A majority of votes shall determine the official position of the Committee on a given issue.
(c) Chair and Vice Chair shall vote on all matters before the Corrallission.
SECTION COMMITFEEMEMBER RESPONSIBILITIES
(a) Members of the Committee shall:
(1) Regularly attend Cormnittee meetings and contribute constructively to discussions;
(2) Consider and discuss issues from Citywide perspective, as well as that of particular
stakeholders or interests;
(3) Understand and be able to articulate the Committee's charge,responsibilities,and
adopted annual work program;
(4) Strive to reach consensus on matters under consideration;
(5) Act with respect and consideration for the viewpoint of others;
(6) Review and provide comment on reports, presentations, and recommended policies or
strategies related to transportation issues that may come before it;and
(7) Vote on motions in front of the Committee, except where reasonable abstention is
necessary.
(b) Committee members shall discharge their duties as specified and or directed by Council.
However, the Corritnittee shall not discuss specific land development applications that are likely
to be heard and/or decided upon by the Planning Commission, City Hearings Officer, or City
staff. However, the Committee may propose recommendations or otherwise participate
regarding legislative matters including but not limited to,citywide transportation policy;
transportation system planning, development standards, etc. This provision does not restrict in
any way the tights of any Committee member from exercising their participatory or due process
rights as a Private citizen.
In addition,members shall not make representations on behalf of the City of Tigard or the
Committee unless specifically authorized.
SECTION 8. ATTENDANCE
If any regular member of the Committee is unable to attend a meeting,he or, she is expected to notify the
Chair or Vice Chair. If any member is absent from any six (6),regularly scheduled meetings within one
year or three (3) consecutive inectings without reasonable cause,the issue shall be placed on the upcoming
agenda,and upon majority vote of the Committee,that position shall be declared vacant. The Committee
shall forw-ard its action to the Mayor and Council,who shall fill the vacant position.
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SECTION 9. QUORUM
At any meeting of the Commission,-a quorum shall be a majority of the current members of the
Commission. No action shall be taken in the absence of a quorum except that the meeting may continue
with discussion on agenda items. For the purposes of forming a quorum,members who have
disqualified or excused themselves from participation in any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the
Committee members in advance so that a decision may be made whether to meet and take no action on
agenda items, or to reschedule to a different time.
SECTION 10. RE,MOVAL OF MEMBERS
(a) The City Council may remove members of the Committee in accordance with Section 8
Attendance.
(b) The Council may also remove inembers at its sole discretion.
(c) The Committee may make a recommendation to Council for the removal of a member for failure
to comply with Section 7 Committee Member Responsibilities. The Committee shall forward a
recommendation for replacement to the Mayor and Council in a timely manner.
SECTION 11. ANNUAL REPORT OF THE COMMITTEE
(a) Not later than December 1 of each year,the Committee shall prepare and file its Annual Report
to the City Council.
(b) The Annual Report shall include a summary of key activities and proceedings and any specific
suggestions or recommendations which the Committee believes would assist its mission or
improvement of the City's transportation infrastructure.
(c) The Annual Report shall not be submitted unless approved by the Committee.
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