06/13/2001 - Packet Intergovernmental Water Board Meeting
Servin: Ti:ard, Kin: Ci , Durham and Uninco •orated Area
AGENDA
Wednesday, June 13, 2001
5:30 p.m.
1. Call to Order/Roll Call and Introductions
Motion to call meeting to order, staff to take roll call
2. Approval of Minutes—May 23,2001
Motion from Board for minute approval
3. Aquifer Storage and Recovery—Dennis Koellermeier/Montgomery Watson (20 minutes)
Update and status report on Phase I Feasibility Report and discussion on proceeding with Phase II
4. Long Term Water Update—Ed Wegner(10 minutes)
a. Discussion on status of long term water options
b. Integrated Water Resource Management Feasibility Study joint funding agreement
S. Utility Manager Report—Dennis Koellermeier(15 minutes)
• a. Summer supply
b. Water ordinance with even/odd watering
6. Informational Items
Items will be discussed briefly if time allows—otherwise printed info will be distributed
• May 18,200I Portland Tribune"Bull Run may need a fix,especially if global temperatures rise"
• Memorandum of Understanding—JWC
• Bull Run Dispatch May 2001
7. Public Comments
Call for any comments from public
8. Non Agenda Items
Call for any non-agenda items from Board Members. Next meeting date July 11,2001 at Town Hall
9. Adjournment—Approximate time 7:00 p.m.
Motion for adjournment
Light dinner will be served at 5:15 p.m.
Executive Session: The Intergovernmental Water Board may go into Executive Session under the provisions of ORS
192.660(1)(d), (e), (7)&(h)to discuss labor relations, real property transactions,current and pending litigation issues and
to consider records that are exempt by law from public inspection. All discussions within this session are confidential;
therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to
attend this session,but must not disclose any information discussed during this session.
Intergovernmental Water Board
Meeting Minutes
May 23, 2001
Members Present: Joyce Patton, Jan Drangsholt, Bill Scheiderich, Norm
Penner, and Patrick Carroll
Staff Present: Ed Wegner, Dennis Koellermeier, Tom Imdieke, and
Kathy Kaatz
Visitors: Gary Bourque, Gary Parcher, and Roel Lundquist
1. Call to Order/Roll Call and Introductions
Commissioner Bill Scheiderich called the meeting to order at 5:30 p.m.
Ed Wegner introduced Dennis Koellermeier as the new Utility Manager to the
members of the Intergovernmental Water Board. Dennis came to the City of Tigard
from the City of West Linn where he was the Operations Manager for Public Works
for over twenty years.
2. Approval of Minutes—April 11, 2001
Commissioner Joyce Patton motioned to approve the minutes of the April 11, 2001,
meeting. Commissioner Jan Drangsholt seconded the motion. The Board voted
unanimously to accept the minutes.
3. Credit for Leak Request— Gary Bourque
Mr. Bourque summarized the circumstances pertaining to the leak. On March 29,
2001, a leak was discovered by the meter reader at 11455 SW 115th Avenue. The
property was vacant. Mr. Bourque purchased the property in October and was
waiting for funding before moving in. It is suspected that the leak began at an
outside, galvanized water pipe probably with the earthquake.
Tom Imdieke stated that the meter reader notified the Utility Billing staff who knew
the property was vacant and they contacted Mr. Bourque about the problem. Mr.
Bourque has disabled and disconnected the old galvanized pipe to make the
repairs.
Mr. Wegner stated that Utility Billing has given the credits they are authorized to
give ($392.04). Any further action must be by the Intergovernmental Water Board.
He added that he did not think anyone was at fault in this situation.
Intergovernmental Water Board 1 May 23,2001
V
• The reservoir site was purchased in 1980's.
• Menlor Reservoir required additional access as the area quickly grew.
■ Easement to the area was to be acquired from Mrs. Clute's property. (Owner
had rented out the house. Mrs. Clute became sick and her family persuaded
her to sell the property instead of granting easement.) The Clute property is in
the county.
• Sale was negotiated. Plans were to use what land was needed for the reservoir,
then sell remaining property.
During this same time the City of Tigard was negotiating with Washington County for
an Urban Services Agreement that would allow the planning area of interest (Bull
Mountain and Beef Bend Road areas)to approve all building planning, development,
permit reviews, and inspections. The premise was that those houses would
someday become part of Tigard and the county wanted out of the residential urban
business. A stipulation to the agreement was that the county wanted the change to
be equal to or better than county zoning. The original zoning of the Clute property
was R-15. Tigard does not have an R-15 rating. The closest was R-25 (multi-family,
25 units per acre). Therefore, the county chose the R-25 zoning. The county would
have to approve any rezoning of the Clute property.
Mr. Wegner said that a question asked several weeks ago by Mr. Ramsey was why
the deed to the Clute property was in the name of the City of Tigard. The reason
being that all the assets of the water system were pledged to the City of Tigard to
operate and maintain for the entities involved (property manager concept).
Commissioner Patton added that each of the entities has a prorated share of the
assets.
Mr. Parcher stated he and Mr. Ramsey attended numerous meetings of the City
Council last summer and became very confused. They were told the City Council
could not do anything because they did not own the property and told them to go to
the Intergovernmental Water Board, which they did. Then they saw that the City was
the one putting the property up for sale. Mr. Wegner again stated that the IWB
entities have pledged their assets to Tigard. The IWB representatives recommended
the sale of the property to their acting agent, the Tigard City Council. The City has
had the property appraised. Metro was contacted, but was not interested in the
property. When the property is sold, the money will go into the water fund, not into
the general tax dollars of the City of Tigard.
Mr. Wegner stated the contact with the neighbors had been Trish Farmer, who until
recently had been interested in purchasing the property, and would pass the
information on to other neighbors.
The public hearing was not advertised properly for the City Council, therefore,
there would be another public hearing held. Technically the property is not up for
sale until after the public hearing.
Intergovernmental Water Board 3 May 23,2001
J
5. Long Term Water Update— Ed Wegner
Joint Water Commission Project—An Intergovernmental Agreement has been
signed with the potential partners to do a feasibility study with the Bureau of
Reclamation to raise Scoggins dam another 25-40 feet. (Beaverton has not yet
signed.) It will cost $155,000 over a two-year period for the feasibility study. The
Request for Proposal (RFP) is being written by the technical committee now and
should go out to award a contract after July 1St. Unified Sewerage Agency (USA)
will be the managing partner. Tigard Water System will have an 18.7% interest if
the dam can be raised, which would provide 10,000 acre feet of water storage and
meet our supply needs for the next fifty years.
Portland— Commissioner Sten's proposed resolution for a regional water system
passed on April 25th by the Portland City Council. The Resolution directs
Commissioner Sten to work with the elected officials of the region to identify and
analyze alternative institutional and governmental agreements for water utilities. An
interim report is to be made by September 15, 2001. The first meeting of the new
group will meet in Tualatin on May 31. The City of Portland has hired Economic and
Engineering Services, Inc. (EES) of Seattle to facilitate Commissioner Sten. They
are trying to promote the regional concept and have met with numerous entities.
They appear to be sincere in their efforts to make it work.
Commissioner Patton stated she thought they were earnest and sincere. Portland
was not dictating what they want to see. In her testimony, she let Portland know
the following issues:
• An interest in the regional concept.
• An interim contract, not an extension of the old contract, needs to happen at the
same time.
• No interest in the distribution system at this time, but interested rather in supply
arrangements on a regional basis.
Commissioner Drangsholt indicated she has had recent discussions with several
mayors in the area and there appears to be a great deal of skepticism on their part.
The Portland Water Bureau has been difficult to deal with in the past. It is feared
that they will not actually support Commissioner Sten.
Commissioner Patton asked Commissioner Sten, his staff and Ed Tenney (EES) if
the staff and the Commission were really on board. Mr. Wegner interjected that he
has had several opportunities to have frank and candid discussions with Ed
Tenney (EES). Mr. Tenney stated Commissioner Sten hired him, not the Portland
Water Bureau staff, to try to get this project off the ground this summer and
produce a preliminary report by September. Mr. Wegner thinks they have seen the
wave of the future with Wilsonville leaving and creating their own water supply, the
possibility of Tigard going to the JWC in five years, and Rockwood going with
Gresham. They see everyone leaving them. They have asked if they want to lose
40 all their users or create a partnership relationship.
Intergovernmental Water Board 5 May 23,2001
CITY OF TIGARD, OREGON
ORDINANCE NO. 01-
AN ORDINANCE AMENDING SECTION 12.10.180 AND ADDING NEW SECTIONS
12.10.300, 12.10.310, 12.10.320,12.10.330 AND 12.10.340 OF THE TIGARD
MUNICPAL CODE
WHEREAS:
1. The public interest is served by the City's ability to limit water usage during an
emergency:
2. Amendments to the Municipal Code would clarify the process to be used to
curtail water usage when water shortages occur or are anticipated;
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Section 12.10.180 of the Tigard Municipal Code is amended to read as
follows:
Limitation on the Use of Water
(a) Limitation on the use of water as to hours, purpose, or manner may be
prescribed from time to time by order of the Public Works Director,
based on a finding that the limitation is reasonable given the available
and projected water supply and demand. Any order under this section
shall be reviewed by the City Council at its next session following
issuance of the order. The City Council may affirm, withdraw or
amend the order.
(b) The Public Works Director, the City Manager, or the City Council may
call for voluntary reductions in water use, including but not limited to
voluntary rotational watering plans.
SECTION 2: Section 12.10.300 is added to the Tigard Municipal Code to read as
follows:
Findings and Declaration of a Water Emergency.
Upon a finding that the municipal water supply system is incapable of
providing an adequate water supply for normal usage due to a drought,
system failure, or any other event, the City Council may declare a water
emergency and require that water usage must be curtailed. The
City Of Tigard—Ordinance No.01-_
Page 1 of 5
Owners/operators of these vehicles are encouraged
to utilize establishments that recycle or reuse the
water in their washing process.
(e) Cleaning, filling or maintaining decorative water features, natural
or manmade, including but not limited to, fountains, lakes,
ponds and streams, unless the water is recirculated through the
decorative water feature. Water features that do not include
continuous or constant inflowing water are not included.
(f) Wasting water by leaving unattended hoses running.
(g) Water line testing and flushing in connection with construction
projects; exception:
(i) Testing and flushing of critical water facilities
(h) Other actions that the City Council determines should be
restricted, consistent with a Level I situation, including any
restriction or curtailment imposed on the city by water suppliers
or applicable law, regulation or order.
(2) Level II — Moderate.The following activities or actions are prohibited
under a Level II declaration.
(a) Actions and activities prohibited in a Level I situation.
(b) Watering of any lawn, grass or turf, regardless of age or usage.
(c) Watering, sprinkling, or irrigating flowers, plants, shrubbery,
groundcover, crops, vegetation or trees.
(d) Washing of vehicles other than in establishments that recycle.
(e) Power washing of buildings, regardless of purpose, is
prohibited.
(f) Any additional actions that the City Council determines should
be restricted consistent with a Level II situation.
(3) Level III —Severe. In addition to the restrictions imposed under Level I
and Level II, the City Council may impose any other restriction on
water use or activities that may require the need for water supplies,
consistent with the City water supply contracts. Activities that may
require the need for water supplies include fireworks displays and
other events that create a risk of fire. In imposing a Level III restriction,
the City Council shall consider any restriction recommended by the
Public Works Director or by any Fire District serving the City.
SECTION 4: Section 12.10.320 is added to the Tigard Municipal Code to read as
follows:
Enforcement.
(1) Warning. The City shall send a letter of warning for each violation of a
curtailment restriction if no previous letter of warning has been sent to
the person responsible for the violation. The letter of warning shall
specify the violation, may require compliance measures, and shall be
City Of Tigard—Ordinance No.01-
Page 3 of 5
"Rotational watering plan" means a plan for watering lawns and/or
gardens on specific days or at specific times and not on other days or
times. A rotational watering plan may be voluntary or mandatory.
PASSED: By votes of all Council members present after
being read by number and title only, this day of , 2001.
Catherine Wheatley, City Recorder
APPROVED: By Tigard City Council this day of , 2001.
James Griffith, Mayor
Approved as to form:
City Attorney
Date
G:\muni\Tigard\Waterord 051501
City Of Tigard—Ordinance No.O1-_
Page 5 of 5
y . MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made between the City of Tigard,an Oregon
municipal corporation("Tigard"),and the Joint Water Commission("JWC"), an
intergovernmental entity created pursuant to ORS Chapter 190.
RECITALS
A. JWC owns and operates a water storage facility,water treatment plant and water
supply system("System")that provides treated water to the distribution systems of its members
to-wit: the City of Beaverton, an Oregon municipal corporation("Beaverton)";the City of
Hillsboro, an Oregon municipal corporation("Hillsboro");the City of Forest Grove, an Oregon
municipal corporation("Forest Grove");and the Tualatin Valley Water-District,a domestic
water supply district("TVWD").
B. Each Member of the JWC has made various and sundry capital contributions to
the JWC System and has an acquired ownership interests in the various components. Each
Member has acquired and retained ownership of water rights,which are made available to the
JWC for usage in the System.
C. Tigard owns and operates a municipal water supply system within its City limits
and also provides water service to the Cities of King City and Durham, and certain
unincorporated areas within Washington County within the boundaries of the Tigard Water
District.
D. The Parties agree that mutual cooperation relating to planning for the
development or expansion of water sources in the Tualatin River Basin and treatment and supply
facilities for such water should result in greater efficiency and security of the water supply
system to the benefit of all.
AGREEMENT
1. Tigard and the JWC agree to cooperate in the planning,research, analysis, and
development for expansion of water sources in the Tualatin River Basin and water supply
facilities therefore that will provide mutual benefits to the parties. Cooperation may include
interties between distribution systems,joint development of facilities that could provide service
to the parties,the provision of surplus water by one party to the other, and the provision of
emergency water supplies by one party to the other.
2. Tigard will support efforts to expand the Scoggins Reservoir or other Tualatin
River Basin sources as part of the Regional Water Supply Plan and cooperation in the studies to
determine the feasibility of such expansion,such as the current Integrated Water Resource
Management Study Memorandum of Understanding dated May 18, 200 J
3. Tigard may become a member.of JWC if Tigard applies for and obtains water
rights for additional source water in the Tualatin River Basin and JWC,its Members,and Tigard
are able to agree upon the terms of Tigard's membership in JWC.
PAGE 1 —MEMORANDUM OF UNDERSTANDING CATEMou.aa
r
t
IN WITNESS WHEREOF,the Parties hereto have caused this Memorandum of
Understanding to be executed by their respectively authorized officers or representatives as of
the day and year first above written.
CITY OF TIGARD JOINT WATER COMMISSION
B j I =' 4 't!/" By: VeZt1, a-/
ayor // General Manager
PAGE 3—MEMORANDUM OF UNDERSTANDING CATEMP MOU.aoc
u m m er Supply Plan ■ Commissioner Sten will decide when and if
we pump groundwater,based on Council policy
The Water Bureau annually prepares a Seasonal established last year.The Mayor and Council will be
Water Supply Augmentation and Contingency Plan. apprised of any decision to use groundwater.
City Council accepted the 2001 plan on May 16.
The plan addresses multiple objectives:supply • The Bureau will provide updates to Council
reliability,water quality,environmental stewardship, throughout the summer. Key milestones will be
and cost management. A wide spectrum of reservoir drawdown,a decision to pump
stakeholders reviews the plan. Highlights include groundwater,and forecasted refill.
the following:
• We have enough water available. Even though Rainwater Recycling
winter 2000 2001 was unusually dry,the Bull Run Frequently Water Bureau employees are asked about
reservoirs are full and are expected to stay full City policy concerning the use and reuse of rainwater
through the spring. that falls on customers'properties.Untreated
rainwater is not safe to use as drinking water.
• We do not anticipate curtailment.We expect to
have adequate supplies to meet water demand,even As of April, a code guide developed in the City's
in a warm dry summer and despite regional drought Office of Planning and Development Review
predictions.Spring rains will be important for (OPDR)in conjunction with the City's Green
delaying the onset of most outdoor water uses as well Building Initiative provides detailed information
as adding to Bull Run supplies. about collecting,storing,and distributing rainwater
on a property.The code guide provides information
Water conservation will be a key tool. for one and two-family residences on supplying
rrogram components include water bill inserts,radio rainwater for use in flushing toilets,irrigating,or
and television advertisements,landscape workshops, supplying hose bibbs.OPDR considers commercial
bus-side signs,and billboards. Many of these applications for rainwater harvesting on a case-by-
programs are in partnership with the Regional Water case basis.
Providers Consortium.
Information concerning rainwater harvesting systems
• Our neighbors in the region might need help. is available on-line at www.opdr.ci.portland.or.us/
We are exploring these needs and developing whatsnew/whatsnew.htm The following FAQ's from
strategies to help meet them. The City of Portland is this OPDR web site are provided to inform Water
fortunate that reservoirs are full and we have Bureau employees.All questions concerning the
relatively abundant supplemental supplies available. harvest of rainwater should be referred to OPDR.
• More groundwater is available for 2001.The When questions concern stormwater management
total available capacity in baseline groundwater issues,OPDR will refer citizens to BES as needed.
resources is almost triple the amount available during What is harvested rainwater?
summer 2000.
Harvested rainwater is untreated rainwater collected
• Flow will be released for fish,consistent with for limited use in specific plumbing systems.The
federal law. Key factors in the release strategy rainwater may be collected in a variety of ways from
include steelhead spawning in the spring,water roof surfaces,and is then stored in a cistern for use
temperatures during the summer,and chinook on an as-need basis.Harvesting rainwater from
wning in the fall. • vehicular or pedestrian areas,surface water run off,
■ Benson bubblers are equipped with timers, or bodies of standing water is not allowed.
same as in 2000. This approach allows us to
contribute to water conservation objectives while
maintaining the aesthetic character of the fountains.
• May 14,2001
JOINT FUNDING AGREEMENT
IWRM WATER SUPPLY FEASIBILITY STUDY
This agreement,dated --,2001,is between The Unified Sewerage Agency of
Washington County,a county service district formed by authority of ORS 451, (Agency),
The Tualatin Valley Water District,a domestic water district formed by authority of ORS
264(District)and the cities of Hillsboro,Beaverton,Forest Grove,Tigard,Sherwood,
Tualatin,North Plains,Cornelius and Banks,all municipal corporations of the State of
Oregon.
RECITALS
1. The parties acknowledge that new sources of water will be necessary in order to meet
the needs of domestic,commercial,industrial and agricultural users within the
Tualatin Basin,as well as the water quality and quantity needs of the Tualatin River;
2. The parties wish to enter into an agreement under which the parties shall jointly fund
a study of the feasibility of two alternative approaches to increasing the water supply,
as well as the"no action" alternative.
3. The parties hereto have the authority to enter into this agreement pursuant to their
applicable charters and Oregon Revised Statutes sections 190.003 through 190.030.
TERMS AND CONDITIONS
1 Description of Project
The project to be funded pursuant to this agreement shall be known as "The
Integrated Water Resources Management Water Supply Feasibility Study" (the Study).
The Study shall be conducted jointly by consultants hired by the parties to this agreement
and the U.S.Bureau of Reclamation. The Study shall examine the feasibility of several
water supply alternatives to increasing the water supply within the Tualatin Basin. The
alternatives provided in the IWRM Strategy Plan included;expanding the Hagg Lake
reservoir,and other potential new supply alternatives. The Study shall also examine the
feasibility of not increasing the water supply within the Tualatin Basin. The Study shall
recommend a preferred approach to meeting water needs within the Tualatin Basin and
shall contain either a strategy or a draft strategy for obtaining an Environmental Impact
Statement. In examining the alternative approaches to increasing the water supply,the
Study shall assume that an additional 50,600 acre feet of supply will be needed on an
Page 1- Joint Funding Agreement
IWRM Water Supply Feasibility Study