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05/11/1994 - Packet Book. �p -- - -------------- ��pt�® g ppg� ervzn : ur., 1i' ..Cr' Uurhd cQ r e S . _.::_.:::::. ... ...._. _.........._.............._..._.............. ..........................................b'........................... 5........tY.........................................................P.......-............................:.................::......:..... �G 1 DA' .. .:..... :.:.:.::.;;............. .... tednesda Ma Il 1994 .. ..........::::.:. .::. ...:... . :.:::.;::...::. . y►:`C``3Cs£ <!' `` 'S s c2 ... T Z 2 cn '` z2` < `iii'<' 1•:::> Ca.. tq::. .. ..:... . 141 ' :.::::.:::::.:::::;::.::::: .:::::.:::;::::::::::::::::::::: :.:::::::::::::::::::::::: :: :::::::::.:::.::::::::::::. :: » < <'? ?<i` >< s's2< f=" ' >> =2' 'r`ii>zi`ii> 2`2'?> >s>'!!`sss < ` 2'!```' <? i Pleas I�mt comments to five uunutes 4; Budget Discussion:.;::;.<<. ::: ....: .:.. r° ;�. �te�ery Budget �arxa�tt�e >.. ..:.;::.;:.;:: ;..;. Cam le t5/Can.. ::.::::>:::>::>: . ..:::: c Review Budget L7oeument 6: Non.. enda<<:: '': . ... . ::::::.. . ...:.:..... ... ...... '7. Set Next Meetm ends ..:........::.... :..::.::.::.;.:...:..::..:..:..:.;...:... . ....................... ....... ::.'.::: t r INTERGOVERNMENTAL WATER BOARD Meeting Minutes April 27, 1994 Board Members Present: Chair Peggy Manning, Chair-Elect Bill Sheiderich, Lynda Jenkins, George Morgan, Paul Hunt Staff Present: Pat Reilly, Ed Wegner, Wayne Lowry, Randy Volk, Kathy Kaatz 1. Call to Order Chair Manning called the meeting to order at 5:37 p.m. 2. Approve April 13, 1994 Meeting Minutes Randy Volk had one correction to be made to the minutes on page 5 to reflect the correct cost per .100 ccf to $.57 per 100 ccf. Lynda Jenkins motioned to approve the minutes. Minutes were seconded and approved unanimously with no further discussion. 3. Visitors Comments Jack Polans from King City spoke in regards to the information getting out to the public. Jack would like to see some education provided to the citizens in regards to accessing information. Chair.Manning thanked Jack for the interest in the Community and relaying information back to-- the citizens. Board discussed the possibility of putting a group together with Jack's involvement to bring in ideas and come up with some type of schedule. Patrick Reilly informed the Board that Mike Miller of the Water Department has been assigned to be a research member of the Citizen Involvement Teams which may help stimulate some interest in the Water. 4. Continue Discussion on Bylaws Draft Liz Newton was concerned about the wording on the last paragraph on page .1, requiring the Board to fill the vacancy of the Chair-Elect. The Board may want to have more flexibility if there is only one or two months left on a term. George Morgan suggested to the Board that they look into this issue further since there are other appointments that would influence this position. The Board discussed whether the Board was in jeopardy in operating without a set of Bylaws. The Board decided to review this issue at the next available meeting. 5. Budget Discussion Patrick Reilly introduced Wayne Lowry, Finance Director, who gave an overview of the Water fund. Wayne provided the Board with some additional information that had more complete information than was originally provided. Wayne Lowry stated that this budget has been assembled and will include the same level of customer service that is currently being provided. This budget will include no new policy developments or no new direction on the operations and Intergovernmental Water Board Meeting Minutes - April 27, 1994 - Page 1 maintenance side. Patrick Reilly stated that on the administrative side there is a very deliberate effort being made to integrate within the City structure and to achieve whatever efficiencies possible by consolidating our operation. In regards to capital projects, we are in a treading water stage waiting the outcome of the Murray Smith report. On the operational side we are looking at the prospect of making some organizational changes during this transition period. Wayne Lowry indicated that by looking at the Operating Budget line you can see a historical view of the budget. George Morgan questioned whether there was an attempt to determine what the ending fund balance was or whether there were guidelines used to determine fund balances in response to a possible rate reduction? Wayne Lowry stated that we have not gotten into rate projections. Patrick Reilly stated that we have not adopted a financial philosophy at this time, but are trying to operate the City into multiple year thinking. The Board discussed whether the Water employees were completing all new installations versus the developers completing those. This practice has not changed and the Water employees are completing all new installations. Wayne Lowry explained the Budget Matrix which is compiled the same way for the City's budget. This matrix included the three water funds; Water General Fund, Water SDC, and the CIP Reserve. The City charges various activities to various funds which includes administrative type charges. Effective March 1, 1994 the City began charging back to the Water department any appropriate charges. Chair Manning questioned the charges for the Mayor and City Council that is reflected in the Water budget-. Wayne Lowry-stated that these charges were for Council preparation, as well as dealing with Water issues on their agenda. The Board questioned where the actual costs are incurred at for this item. Wayne Lowry stated that a portion of their budget is split between the different divisions. Some of these expenses include, medical insurance and travel and training. George Morgan had a question regarding the Non Departmental line item on the budget and if it included activities that might relate to the IWB Board and activities being done beyond the present personnel. Wayne explained that this line is a part of the operating budget which include utilities, City Attorney fees and also dues paid to outside agencies. George Morgan inquired as to whether there is a glossary that would outline this information? Wayne Lowry stated that he has drafted a rational for the Water budget and when that is completed he will provide that to the Board. George Morgan also questioned in response to Pat's memo; the reference to the Intergovernmental Agreement which identifies a number of other responsibilities that the Board has and would like to know if there is somewhere in the budget that these will be addressed. Wayne stated that the budget proposal assumes that this Board will be supported by staff and have necessary needs and if there is something in the Agreement that the Board will take on later that has significant cost attached to it, the Board should consider adding them to the budget. Intergovernmental Water Board Meeting Minutes - April 27, 1994 - Page 2 . J, 1 Chair Manning questioned whether the Board would have the opportunity to have access to-the budget balances on a quarterly basis. Pat Reilly stated that this would be addressed with the Director's report. i Bill Scheiderich asked whether the City would be making voluntary contributions to Metro Planning this year and plan to also continue that for next year? Wayne Lowry stated that is in the budget proposal. Wayne Lowry discussed the Water SDC Fund and the CIP Reserve Fund are in the mode of accumulating funds for future projects and the main future project is the reservoir. What is being proposed in°the budget, is to estimate that there will be these beginning fund balances at the beginning of the 94/95 fiscal year and they will get additional revenue and propose to appropriate the full amount for capital improvements. The Board and the City Council will be involved in expending any of these funds. Discussion was also held on Contingency Funds and that they cannot be spent without a Council Resolution, but the matter would be brought before the Board. Debt Service.Fund was discussed and those funds will be budgeted by each entity (City of Tigard, TWD, Durham and King City). FTE'sfor the Water Budget are 15.5 which report to,the Maintenance Service Division and some ,additional 3.5 FTE's are being moved to other areas where their funds will come from the appropriate budget. Since the City of Tigard is operating under a FTE cap, the vacancies in the Water Budget could be moved to other areas within the organization. • George Morgan questioned the time frame on the budget process. May 23, 1994 is the first '. . - Budget Committee meeting for the City of.-Tigard...,The,Board's recommendations can be given directly to Patrick Reilly so that his budget proposal will reflect the Water Board recommendations or they could be presented directly to the Budget Committee as stated in the IWB Agreement. George Morgan stated"that he felt that the Board should identify the assumptions that the Board had, either in endorsing or recommending some .changes to the budget document. Also discussed the issue of a narrative being prepared that would outline objectives and performance measures. Chair Manning would like to submit a document from the IWB that would stay with the budget and be submitted to the Budget Committee and City Council to be in compliance with the IWB Agreement. It was suggested by Bill Scheiderich that the De-Facto Administrator draft a narrative for the Board to review. Ed Wegner stated that Maintenance Services-feels very comfortable with the 15.5 FTE,that are allocated for operation and maintenance of the water system. Some of these 15.5 FTE's may not have the same title or responsibilities six months. from now as a result of a lot of historical research that has been completed with Randy. Some areas of interest would be heading to a preventative maintenance program. Capital Improvement budget was based upon the recommendation from staff as it is seen today, together with what the past Tigard Water District Board had outlined, with a lot of flexibility waiting for the Murray Smith report. Finance Intergovernmental Water Board Meeting Minutes - April 27, 1994 - Page 3 s Department has worked on consolidating-a lot of accounts to be more manageable from a departmental standpoint. Ed Wegner recommended that the Board go page by page and make comments and voice concerns. George Morgan talked about the need to have a work plan. Where is the Water Board headed, how did we get where we are, the need for a cost allocation and cost accounting, the importance of what the staff visualizes as the next order of priorities in order to enable the Board to be productive and supportive. Chair Manning stated that this plan be coupled together with the budget document. Patrick Reilly stated that the City will get together this information to provide to,the Board during this period of transition. This budget reflects a drop in excess of $300,000 from the prior year budget, without any impact on operation. During this transition period, it was discussed by the Board that this is a learning period for both the City as well as the new Intergovernmental Water Board. Pat Reilly stated that what seems to work well with the Budget Committee, is if there are individual questions in regards to a particular account, we have encouraged people to contact the City Administration directly in advance of the meeting, so they can come prepared to the meeting and prepared to answer. If the Board has particular questions, it was decided that the Board could direct those questions to Ed Wegner with a reference to the printed number on the proposed budget document. Chair Manning noted that with all her past experience with budget documents, this document is very user friendly and. nicely done. • 6. Non Agenda Items Director's Report: Ed distributed the copy of the Monthly Water Report that would be useful for all members of Staff, Board Members, and Council. This report will be distributed the first meeting of the month. This report will include a recap of revenues/expenses, major work accomplishments, Water consumption/loss, status report, compliant summary and operational changes. As shown in this report the majority of the work being accomplished is within the City limits due to the fact that the majority of patrons are in that area. Ed Wegner discussed water consumption/lossand stated that a water loss of no more than 5% is acceptable. The industry standard for water loss is approximately 3.5%. The Maintenance Services Division will be putting together a master calendar for staff purposes that will reflect all the Council and Board meetings for a one year time period. The Water Monthly. Report will be included with the agenda packet. Intergovernmental Water Board Meeting Minutes - April 27, 1994 - Page 4 'YP' \ . •rtl Chair Manning wanted to commend Ed Wegner, Randy Volk and the rest of the staff for the report. George Morganalso stated that he appreciated this summary and thinks that the savings should be quantified so as to make it more noticeable and can be translated into a more positive tone. 7. Non Agenda Items For informational purposes, Patrick Reilly stated that the Council has approved purchase of SCADA System and the vendor for this purchase is Central Points Control. 8. Set Next Meeting Agenda • Budget Detail • Review narrative that Staff will prepare to be included with Budget document. • Consolidation in savings information out to the citizens. Bill Scheiderich suggested to be included in future agendas is information from City of Tigard Water Department's point of view, the progress of the RGPA study,.. He stated that he would also like to know what the City is doing in regards to Well Head protection inventory survey which was mandated by the State Legislature Session. 9. Adjournment Bill Scheiderich motioned to adjourn the meeting and Lynda Jenkins seconded the motion. The meeting was adjorned at 7:15 p.m. ` Intergovernmental Water Board Meeting Minutes - April 27, 1994 - Page 5 '',V---.I P- 1934 08:26RM FROM 4A7314UNT TO 6847297 P.01 intergovermental water Board Election Chair-Elect . I have some concerns about the Draft Bylaws as it pertains to the Chair-Elect . If my memory is correct Bill made the suggesting of the Chair-Elect automatically becoming the Chair for the following year and everyone agreed. I am not sure enough thought was given to some of the ramifications . I have concerns in the following areas : 1 . The chair cannot be reelected . Suppose they are doing an outstanding job and the board is in the middle of negotiations on a issue like the long term water supply . . It would appear to we the board may feel their interests would be better served if that chair would remain in office . I would hate to automatically say the chair could not succeed them self as chair . 2 . The board is assuming the Chair-elect will do a good job in this office . In a years time they may find the Chair-elect floes not have the personality to bring the board together to reach common goals . I would think that a persons quaiification.s could better be determined when it is time to elect a Chair than a year in advance . 3 . You will limit the persons who can be elected to Chair-elect , and their fore to Chair , because of appointment terms - Example it would not seem logical to elect Schwartz or Morgan either office . Peggy Manning i.s Chair for 1994 . As Chair-elect Bill Scheiderich will be Chair for 1995 . It would not seem logical for John Schwartz or George Morgan to be elected as Chair-elect because their term of office on the IWB will expire when they would become chair. This means either the retiring chair would be elected Chair-elect , which creates and awkward situation , or the one remaining person on the board is Lynda Jenkins . This certainly isn ' t implying this wouldn ' t be a good choice but in affect the choice is removed and the succession is per determined . 4 - IWB member from the three cities are council members currently . If their terms expire on the council and they are not reelected will they be on the IWB . If the board elects a Chair--elect will they have to take into consideration when that persons elected term expires if they are one of the city appointies _ 5 . I also have a question as to the annual date of the election . The Draft By Laws state "elections are the first meeting of each calendar year " . Because new city council members take office on January 1st and city representatives to the Iwa will probably be made at this time will appoints to the IWB be made at this time? MEMORANDUM CITY OF TIGARD, OREGON TO: Intergovernmental Water Board Members FROM: Ed Wegner DATE: May S, 1994 SUBJECT: Asset Allocation Attached you will find the asset allocation criteria . These assumptions were discussed by Gil Meigs and approved the Tigard Water District who is responsible for the division of assets . Mr. Meigs will be attending the Tigard Water District Board meeting, giving progress reports each month and will forward these • reports to the Intergovernmental Water Board members . kathy\asset.iwb May 2, 1994 • TIGARD WATER DISTRICT ASSET ALLOCATION CRITERIA FOR DISCUSSION I. Basis of Allocations A. Hydraulic Facilities 1. Reservoirs -Entity Served When Supply System is Inactive on A Peak Day 2. Booster Pump Stations - Entity Served When Reservoirs Call for Water, When Pressure Switches Call for Water 3. Wells - Entity Served on Peak Day 4. Supply Pipelines and Associated Pumps - Entity Served on Peak Day 5. Distribution System- Peak Day Service a) Lines 12" and larger may be jointly used when looped or connected to reservoir. b) Lines 10" and smaller may be jointly used when used for pumping from one zone to another. c) PRVs are used by downstream entity. d) All other distribution facilities are allocated by location. (This amounts to approximately 2/3 of the footage.) . -B. Facilities Other Than Hydraulic (see IGA) 1. Headquarters and Satellite Buildings for Offices, Storage, Workshops -Joint 2. Personal Property-Joint 3. Cash, Etc. - Joint 4. Machinery, Rolling Stock, Etc. - Joint 5. Telemetry - Joint C. Proportionate Interests - See IGA p. 5 Percentage Proportionate Entitv Consumption RMV Meters Interests* TWD 16.12% 19.14% 17.52% 17.59% Tigard 76.41% 71.97% 71.75% 73.38% King City 5.62% 6.00% 2.19% 4.60% Durham 1.85% 2.89% 8.5.4% 4.43% 100.00% 100.00% 100.00% 100.00% * P.I. (Consumption+RMV +Meters) 3 r May 2, 1994 Served Entity-Allocations Reservoirs TWD City Durham K.C. Method O.K.? (to be noted 5/2) A. 410 Zone No. 1 17.59% 73.38% 4.43% 4.60% No. 2 17.59% 73.38% 4.43% 4.60% No. 3* 19.34% 80.66% C) No. 4 18.41% 76.78% 0 4.81% Baylor" V X X O *19.34%= 17.59% ,etc. 17.59%+73.38% Are there any significant services south of Lower Boones Ferry Road? B. 10 MG 17.59% 73.3.8% 4.43% 4.60% C. Hi Tor 19.34% 76.78% Booster Pump Stations TWD City Durham K.C. Method O.K. (to be noted 5/2) A. Hunziker Road 94.31% 5.69% B. Station No. 1 100.00% C. Station No. 2 19.34% 80.66% D. 10 MG Reservoir 19.34% 80.66% E. 132nd Avenue 19.34% 80.66% F. Hi Tor 19.34% 80.66% G. Bonita Road 17.59% 73.38% 4.43% 4.60% Wells No. 1" 17.59% 73.38% 4.43% 4.60% No. 2* 17.59% 73.38% 4.43% 4.60% No. 3** 19.34% 80.66% No. 4' 18.41% 76.78% 4.81% Wells No. 1 and 2 used every summer. ..Well No. 3 used during water supply shortages. 'Well No. 4 never used but asset is on the books. Supply Pipelines TWD City Durham K.C. 17.59% 73.38% 4.43% 4.60% A ' May 2, 1994 E. District asset records of"utility plant in service, at cost, net of accumulated depreciation" do not yield ready-for-use valuations for pipelines, hydrants, valves, services, .meters, etc. EES will either: 1. Go through file boxes and research and value each such improvement; or 2. Develop an estimating system for all such improvements; or E3 Research and value transmission pipelines and develop an estimating system for all other pipelines, hydrants, valves, services, meters, etc. EES recommends valuations per No. 3 foregoing because: 1. Transmission pipelines are system assets. Their accurate value is significant to all entities. 2. No. 1 would be time consuming and very costly. 3. The utilitarian value of data developed by No. 1 may not be worth the cost of the development for the purpose of asset separation. 4. Estimating transmission system values per No. 2 may lead to undervaluation. MEMORANDUM CITY OF TIGARD, OREGON TO: Intergovenmental Water Board FROM: Ed Wegner DATE: May 11, 1994 SUBJECT: Budget Clarification BUDGETED EXPENDED BUDGET AMOUNT THROUGH 1994/95 MARCH 94 CLERICAL AND DRAFTING $5,000 51-6401 (620.000) 51-6400 - OFFICE SUPPLIES $23 ,700 $13 ,721 51-6401 - DRAFTING SUPPLIES $ 1,500 $ 580 *Customer billing is separate (included in Finance budget) additional $2 ,500 Net Savings $17,700 SAFETY $8,000 51-6720 (613 .000) 51-6720 - SAFETY PROGRAMS, $6,000 $3 ,126 TRAINING, EQUIP 51-6735 - RAIN GEAR, ETC $3 ,000 $ 280 *Shoring shield $5,000 budgeted for 1994/95 DUES AND SUBSCRIPTIONS $6,619 51-6480 (623 .000) 51-6480 DUE/SUBSCRIPTIONS $12,000 $9,400 AWWA - 2,743 OR CERT - 1,000 VAR SUBS - 376 LOC - 2 ,500 JANITORIAL SUPPLIES 51-6730 (610 .000) $15,000 $8,700 $12,924 During FY 1994/95 we will combine the janitorial contracts and janitorial supply purchases of the City and Water District, resulting in a cost saving to both, however, the amount is not known at this time. r INTEREST INCOME 40-4400 Typing mistake: Interest income is part of Water Revenue. The Finance Director handles this not Maintenance Services REPAIR/MAINTENANCE EQUIP 51-6200 (611.000) $ 5,500 680 Backhoe - These repairs will add a couple additional years of life to the backhoe, repairs are also needed for safety reasons. By utilizing the Maintenance Services Fleet we should be able to extend the life of this backhoe kathy\iab\bud.mem WATER BUDGET OVERVIEW OPERATIONS 1. 15.5 FTE, maybe assigned different roles pending further reorganization of the Maintenance Services Division. 2. Two of six Temporaries will be working ground maintenance under the direction of the Park Supervisor. Water grounds will be under his direction, but charged to the Water fund. 3 . Water Cost Lake Oswego - $ . 58/per 100 ccf $. 63/per 100 ccf during peak summer Portland - $.548/per 100 ccf 4 . Water sampling - 40 monthly samples taken. 5. Blow Off and Valve Maintenance program - 3-4 years into this 6 . Start Pump Maintenance program - rebuild one pump and motor every year for the next five years. 7. Service lines - continued replacement of 2" galvanized lines with copper as leaks appear (usually King City) . 8. Cla-Valves need to be cleaned, rebuilt and adjusted. 9. Vehicle maintenance still contracted out, could be reorganized leaving under Fleet Maintenance. 10. IWB expenses. 11. Pipeline replacement a. SW Beef Bend Road - 99W - SW 131st, replace 2000 feet of 12 Cl with 12" DZ, 9 hydrants, 16 water services b. SW Bull Mtn Road - relocate and update 3 fire hydrants, 12 water services/meters, 140 feet of 12" water main C. Durham Road - SW Hall to Upper Boones, replace 200 feet of 12" DI, 6 hydrants, 12 water services 12. New meter installations - rate of 500 per year/$150/each 13. Computer program - PM program 14. Major field equipment a. Brush chipper $ 4 ,600 (Shared equipment total cost) $18,400 b. Scada equipment $50,000 #4 well and reservoir; 132nd Street pump station Baylor Street reservoir, Huniziker Street pump station 15. Pipeline extensions a. SW North Dakota Street - SW 115th Ave to 121st Ave 1,450 linear feet of 12" DI b. SW Scholls Ferry Road - Castle Hill to Pebble Creek 1,000 feet of 12" DI 16. Site work for 2.5 mg reservoir, South of Scholls Ferry Road. 17. Purchase land for pumping station on Beef Bend Road at SW 137th. Avenue. kathy\overview.iwb Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 40-4400 15-0000-470000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Interest Income 65,000 65,000 Interest Income is water revenue 1 y�/ Revised 5-11-94 1994/95 Budget Preparation Form Account No.: 51-6200 15-2170-611000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Repair& Maintenance Trucks & Equipment The average cost per year of our vehicle maintenance is 16,000 16,000 $15,500. The 680 backhoe, will have to have the hoe boom and swing 5,500 cylinders built. We are combining to this account line the Gas & Oil 51-6210. 15,000 15,000 Our average is $14,500. 1 would request more because of additional summer help for meter maintenance. Also Line Item 51-6220, Tires & Batteries. Average is about 2,500 1,200 $2,500 per year in 1994/95 we will need new tires on the 10 yd. dump truck in 1995/96. TOTAL 39,000 32,200 Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6340 15-2170-601000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Engineers Plans for: 2,000 2,000 1. Reservoir off Scholls 2. Pump station and site off Beef Bend Road 3. On-going system growth plan review which will include the use of consultant when the staff has questions about new developments with water distribution boundaries. 2,000 2,000 Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6350 15-2170-601000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Consultant fees for Phase II final payment 15,000 Regional Water Supply Study -Tigard's share based on our service area. Consultant fees for Willamette River study 2,500 A study to present to the Corp of Engineers on potential water rights in the Willamette basin for municipal use. Presently use above the dam site is for recreational and agricultural uses. Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6401 15-2170-620000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Water Dept. - Clerical & Drafting Supplies and Expenses. This line item will combine 51-6401 and 51-6400 to give Water 5,000 5,000 Department a small amount of office supplies. This will also include IWB meeting expenses. CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6480 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Dues & Subscriptions The Water Dept. itself and 5 employees are members of 2,743 2,743 American Water Works Assoc. (AWWA) ($2,742.80). This includes the Northwest Subsection The State of Oregon Certificate of Competency for 12 1,000 1,000 employees, backflow inspectors and testers State Certification for 6 employees is$1,000. Various subscriptions, Tigard Times, Newsweek, Hamelton 376 376 Institute, Oregon Business Journal, etc. = $376.00 Metro Boundary Commission Dues (Tigard Water District) League of Oregon Cities 1994/95 Water Fund Contribution 2,500 2,500 Tigard is strongly involved with LOC, which includes share of Water Resource Management state wide study 6,619 6,619 CITY OF TIGARD Budget Unit: 2170 Water Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6520 15-2170-622000 1994/95 1994/95 1995/96 1985/96 Detailed Description Requested Approved Requested ,Approved Intergovernmental Water Board (IWB) Fees 1,000 1 6 Board meeting supplies including coffee, soft drinks, cookies, name plates, etc. Overtime for Board Secretary 1,150 1,200 A f r" Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6720 15-2170-613000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Safety This will be a combination of two line items: 51-6720 and 51- 8,000 8,000 6735. It will cover all safety programs, training for safety, purchase of safety equipment, and the rain gear, rubber boots, gloves, hard hats, etc. Revised 511-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 51-6800 15-2170-624000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Employee Training &Travel 3,200 3,200 (combine 51-6800 and 51-6850) 1-1/2% of the Personal budget is $9,160.50. We will stay within that amount 12 Employees to AWWA Short School at Clackamas 450 450 Community College 6 Employees Backflow Inspectors update 150 150 4 Employees Backflow Testers update 100 100 Richard Sattler and Mike Miller continue with their computer 900 900 network classes 4 to 6 employees attend AWWA safety classes: excavation500 500 and confined space Other courses throughout the year 500 500 Clackamas Community College Certification courses at night: 600 600 4 employees Oregon Association for Municipal Records OAMR 700 State conference (Seaside) and membership dues Mileage = 33.50 Membership = 40.00 Lodging 4 nights @ 80.00 = 320.00 Meals 4 days @ 30.00 = 120.00 Conference registration = 225.00 includes pre-conference training Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 52-7410 15-2170-704000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Office Equipment *Memory upgrades for 4 computers (needed if the Hansen 2,000 program for water distribution maintenance management software package is purchased). The needs for FY1995/96 are not known at this time. -0- 2,000 Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: 52-7600 15-2170-701000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Land and Improvements *Harvest timber from 11.04 acre reservoir site, and begin site 178,000 grading and clearing work for new 2.5 MG reservoir south of Schoils Ferry Road. Construct road bed $70,000 Clearing, grub, and grading 100,000 Soil survey (Geo. Tech.) 5,000 Survey of property for exact location of reservoir 3,000 Engineering Services 23,000 *Timber harvest should off-set site preparation work. Sale of marketable timber (sale price unknown at this time) (Estimated value $50,000) Hydro seeding for site restoration 10,000 10,000 Total Requirements 211,000 Reservoir Construction Outline: July 1994: Build road bed into project; Begin timber harvest, after marketable timber removed, clear and grub land for both reservoirs; Proposed 2.5 MG and future 1.0 MG reservoir. Sept. - Dec. 1994: Revise existing plans of 2.5 MG reservoir to comply with new standards. Have soil survey (Geo.Tech.) completed and exact location of reservoir established. Jan. - Feb. 1995: Start permit process. Feb. 1995: Write specs for reservoir construction. March 1995: Advertise for bids. May 1995: Award bid. July 1995: Begin construction. January 1996: Reservoir operational. Revised 5-11-94 CITY OF TIGARD Budget Unit: 2170 Water 1994/95 Budget Preparation Form Account No.: SDC & Capital Project Reserve Outlav SDC 27-6270-753000 CIP 57-6270-753000 1994/95 1994/95 1995/96 1995/96 Detailed Description Requested Approved Requested Approved Construction of 2.5 MG Reservoir south of Scholls Ferry Rd. 1,300,000 Funding for reservoir project: Capital Projects Reserve $650,000 SDC Reserve Fund $650,000 Justification: Engineering studies of 1986 and 1990 advised that to keep up with growth, the agency must construct a 2,500,000 gallon reservoir in the 410 pressure zone south of Scholls Ferry Road. The agency owns the property for this reservoir. Also, residential development west of the reservoir site has been greater than anticipated, and the growth of the area has created a larger demand for both domestic and fire protection water. Purchase of land (when it becomes available) for pumping 53,000 station on Beef Bend Road at SW 137th Ave. Justification: A small parcel of land is necessary to provide a location for a water pumping station. The pump station will allow us to transfer water from the 410 pressure zone to either the reservoirs at the summit of Bull Mountain or to a future 2.5 million gallon reservoir at elevation 550' on the southern flank of Bull Mountain (includes engineering services)