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04/19/1995 - Packet
NI File Copy :.: ;S r irig Ti farad;' g City, Dur n; trxcvz orated 1995. 1.. +Gall t© order.: .; ;; ;Rail Cali and,Z�ct�ians ,', ,. 'Vidtor Comments 4 approve March 2,2, 1995 Meeting note 5. Fisc tl 3�+ r;X 99 196 Budget .View . i' Water:Conseivaii�n :. Det- ' �s R!epai�t $, Nan .9e8da Item 9.. AdjoMMIEW Tessin: The Intergavernrnental Vater Board may go Executive :: S�assi©n tncler.:.the provtsio s** of Ok8 192 6 3;(1} ( }, to cliscu s. real :pmP rt : tramctions : ................. .... .......... .......... ... ....... ....... >:.>::::::::>:: ........... -WATER �40A=- : �=T- IXQ: INUTXS ............ ............. ...... . ....... . ....... ..... ...... ............. ...... ....... ........... BOARD MMMERS PRESENT: Bill Scheiderich, Paul Hunt, Violet Yager, Peggy Manning and Beverly Froude STAFF PRESENT: Ed Wegner, Bill Monahan, Randy Volk, Mike Miller, and Kathy Kaatz VISITORS PRESENT: Jack Polans, Steve Feldman, Hal Murray, and Chris Uber 1. Call to Order The meeting of the Intergovernmental Water Board was called to order at 5:33 p.m. 2. Roll Call Roll call was taken and all members were present with the exception of Peggy Manning who arrived at approximately 5 :40 p.m. 3. Visitor's Comments Mr. Jack Polans stated that he had attended the meeting at the City of Lake Oswego the previous evening since he has not been provided any information regarding the negotiations from the City of Tigard. The Mayor of Lake Oswego stated that the staff would respond and the City Manager has responded to Mr. Polans' s request. Mr. Polans stated that it was his understanding that there has not been a recent meeting in regards to negotiations. Mr. Polans discussed the State Mandate in 1985 or 1986 that stated water providers would conduct random water samples to test for lead content. Mr. Polans questioned whether this had been done within the city limits of King City? Mr. Monahan stated in response to Mr. Polans request, the City of Tigard has met with the City of Lake Oswego as recently as March 7, 1995 with Doug Schmitz, City Manager of Lake Oswego and himself. Mr. Monahan stated he will be talking about the status us negotiation in executive session. Mr. Monahan, also stated that it was requested and the onset of negotiations that all discussions would be held in executive session. Mike Miller stated that the lead/copper requirements have been met (3 rounds) . Mr. Miller stated that this sampling targeted homes that were built between the years 1982 and 1985 . The Tigard Water District was canvased which included King City and Durham. Chair Scheiderich questioned whether that survey is considering the contribution of lead from brass fixtures? Mr. Miller stated that was one of the concerns. Mr. Miller stated that the water in the potable and distribution system meets all Federal requirements. Chair Scheiderich questioned whether the District had complied with all Federal and State requirements? Mr. Miller stated that they had. Mr. Polans had further questions and Chair Scheiderich stated that those could be taken up with Mr. Miller at a later time. 4. Approval of Minutes Beverly Froude made a motion to approve the minutes of the March 8, 1995 meeting of the IWB which was seconded by Violet Yager. Mr. Hunt did state that he had a correction for those minutes (page 2, item #2 Approval of Minutes) which was that no vote was recorded. A voice vote was taken and passed unanimously. 5. Well #2 and #3 Maintenance Program Mr. Miller stated that last year well #1 had been pulled. Mr. Hunt requested that Mr. Miller describe the pulling process on the wells. Mr. Miller stated that pulling the wells involved taking the motor off the well head, pulling the shaft and bowls (located at the bottom of the well) . This process involves the complete removal of the insides of the casing. Mr. Hunt questioned whether this was completed for maintenance or sanitation purposes? Mr. Miller stated that this is done as a maintenance process. .Mr. Miller stated that these wells have not been pulled since their original installation date (#1 well 1960, #2 1948, #3 1957) . Mr. Miller stated that after pulling well #1 last year it showed a marked performance increase of 27t Mr. Miller stated that we are currently requesting to pull wells #2 and #3 and do any necessary repairs which will increase efficiency. The permitted water usages for well #2 is currently 500 gpm, and well #3 approximately 380 gpm. The last time well #2 was pumped was in 1992 at the rate of 120 gpm, and well #3 last year at the rate of 314 gpm, so there is room for improvement. Mr. Miller provided a memo which outlined the bids received for pulling these wells. The low bidder was Mather and Sons and is the same company that pulled well #1 last year. Mather and Sons submitted a quote of $2, 500 per site to pull and reinstall the wells. No bidders quoted on parts or repairs, since it is unknown what those might be. Mr. Miller stated that he has estimated based upon last years repairs on well #1, what those costs could be. Also included in this request is the chlorination of well #3, which would bring it into compliance with Oregon Health Division Rules and Standards. The total cost for chlorination and well head protection would be $6,200 . Mr. Miller stated that the total estimate is $29, 000 with a request for an additional $10, 000 in contingency to cover any unexpected problems that should occur. INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 2 Chair Scheiderich questioned whether Mather and Sons previous work came in as bid, the disparity between bidders and if there are any other vendors in this area? Mr. Miller stated Mather and Sons did come in as bid for the pulling and reinstallation, he also stated that Lane Pump would not come to the site to bid and that was an estimate on their part and he was not sure why the rate of Ericksen Pump was higher. Mr. Miller stated they had contacted other vendors in the area and these were the only responses received. Commissioner Yager questioned what consideration was given to the cost of repairs of the well head as opposed to purchasing additional water. Mr. Miller stated that with the anticipated increase in performance, plus the ability to utilize 100 of rights on these wells, we will see an additional half million gallons of water per day between the two wells. Purchasing this water from Portland at the rate of $1.27 would be considerable higher cost. Commissioner Hunt questioned how long this process will take and will we be able to get along without this well? Mr. Miller stated that this would take about two weeks and these wells are not being used now but will be used during the summer months. Mr. Miller stated that it took approximately two and half months last year on well #1 to get parts and complete the process. Commissioner Scheiderich questioned whether either well was in a critical ground water area and Mr. Miller stated that both wells are, but will be improving them to what the allocated amounts are. Mr. Miller stated that they have had Water Resources out to discuss upgrading these wells to increase the capacity. Mr. Wegner stated that the urgency for a second meeting was due to the fact that we will be requesting to approve this process as part of the Capital Improvement Project and forward onto the Tigard City Council. Commissioner Hunt made a motion to recommend to the City of Tigard that the Intergovernmental Water Board approve the repairs for wells #2 and 43. This motion was seconded by Beverly Froude with a unanimous vote taken. 6. Baylor Intertie Project Chris Uber from Murray Smith and Associates stated that he had distributed a preliminary design engineering letter that was prepared by Murray Smith and Associates on the Baylor Intertie Project. Mr. Uber stated that a part of Supply Plan Update that was completed last September recommended pursuing a long term water supply alternative as well as pursuing some interim water supply alternatives. Murray Smith and Associates have recommended that the City of Tigard begin discussing with Tualatin Valley Water District. Mr. Uber stated they have discussed with Tualatin Valley Water such topics as, amount of INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 3 water available and what type of institutional arrangements can be made to get this water (Hal Murray to discuss later) . The Baylor Street connection is the area that was focused upon for an intertie. Mr. Uber stated that Tualatin Valley Water District has completed an hydraulic analysis and it has been estimated that there is a possibility of obtaining 2 mgd through this intertie. This initial analysis which was done by their consultant, stated that there was a possibility of 500 gpm or . 7 million mgd. but, since this time, they have found a pipe which was left out of the analysis and there is the capability of getting 2 mgd through this connection. Tualatin Valley has also ran hydrant tests in that area and confirmed the 2 mgd with a possibility of more dependent upon demand conditions. Mr. Uber stated that the preliminary costs estimates are $76, 000 for this improvement. In addition to this improvement, another improvement is needed on the Tualatin Valley system which supplied the Taylors Ferry reservoir at an estimated cost of $60,000 to upgrade the meter. The City of Tigard has agreed to pay a maximum of $15, 000 (page 4 of the Murray Smith Memo - construction cost estimate) . Chair Scheiderich questioned whether any of these improvements would be surplus once this interim supply draw is over? Mr. Wegner stated that we anticipate for a time period to continue to have the need of buying surplus water. Due to the structuring of the Portland Contract, we would look at Tualatin Valley as our secondary source. Chair Sheiderich questioned who would be in charge of the construction project. Mr. Uber stated this project would be the City of Tigard. The IGA with Tualatin Valley will address the issue of design construction and ownership and the maintenance of connection facilities. Mr. Murray stated that the Florence Lane meter will remain the property of Tualatin Valley. Mr. Polans questioned this process harming any of the rivers or fish? Mr. Uber stated that there would be no impact from the construction. Chair Scheiderich stated that all the rules of DEQ and the State would be complied with. Mr. Polans stated if he had more questions he could put them in writing. Chair Scheiderich questioned whether this was an engineer's estimate or an actual bid? Mr. Uber stated there would be a contract document that will be put out for public bid. Commissioner Froude questioned the amount of the estimate. Mr. Wegner stated the estimated amount is $76, 000 which does not include the Florence Street meter. Commissioner Yager questioned what the time frame would be on Tualatin Valley Water District as an interim source? Mr. Uber stated that Tualatin Valley Water District is now a member of the Joint Water INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 4 Commission. Due to this membership they have excess water and have expressed the desire to furnish water to Tigard within the next five years or so while a long term supply is being sought. Commissioner Manning questioned whether the Board would be asked to act on the Intergovernmental Agreement tonight? Mr. Wegner stated that the Board is going to be asked to pass this onto the Tigard City Council to negotiate a final contract. Ms. Manning requested that in the future they any information that will require action by the Board to be provided at least 24 hours prior to meeting time. Chair Scheiderich stated that he will be requesting the IGA be explained line by line. Commissioner Hunt questioned whether this expenditure is included in the budget or would it come from the Capital Improvement funds? Mr. Wegner displayed the chart that outlined where the funds would come from . Mr. Wegner stated as a Capital Improvement Project through the IGA, the Board will need to approve and forward onto the City Council . Mr. Wegner also stated that these funds are from Water revenue. Chair Scheiderich questioned whether this $145, 000 was 10* or more of the total Capital budget for Water for this fiscal year? Mr. Wegner stated that it was and the only other Capital Improvement that was done for this year was the $90, 000 project on North Dakota. Commissioner Hunt made a motion to recommend that the City of Tigard approve the expenditure for the Capital Improvement Project which was seconded by Commissioner Manning. A vote was taken and the motion passed unanimously. 7 . Draft IGA with Tualatin Valley Water District Hal Murray stated that he would go through each paragraph of this IGA separately. Mr. Murray stated that this Agreement was put together by Tualatin Valley' s attorney by previous agreements they have with other entities, and was modified to fit the needs of Tigard. This Agreement has been reviewed and approved by Tualatin Valley Water district at the staff level. Commissioner Manning questioned this Agreement being written by the Tualatin Valley Water district. Mr. Monahan stated that Clark Forest, Tualatin Valley Water District' s attorney has reviewed it as well as himself. Mr. Monahan clarified this statement by stating that in the past he had been the one who reviewed such contracts at the City' s attorneys office and he felt comfortable reviewing this Agreement. Hal Murray highlighted the following from the Agreement: a. Paragraph B - Recitals - Recognizes that according to separate intergovernmental cooperation agreements, the City of Tigard provides water service to the cities of King City, Durham and the Tigard Water District. INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 5 b. Supply of Surplus Water and Term of Agreement - This Agreement goes for a period of ten years beginning with July 1, 1996 through June 30, 2005, subject to renewal, extension and termination. The parties to this Agreement agree that this is an interim measure until the City can secure a permanent source and the City is presently pursuing the development of a long term water supply as a permanent source. The City may at its discretion, purchase the maximum water purchase from the District allowed under the terms of this Agreement or some lesser amount on a year around basis or a seasonal basis or intermittent basis. The development of long term supply by the City will determined the City' s actual need and use of water from the district which cannot at the time of the execution of this Agreement be determined which will allow the City a lot of flexibility. The City shall have the right to purchase six (6) million gallons a day from the District. Commissioner Manning questioned whether six (6) million gallons a day would be adequate over the next ten years? Mr. Murray stated that six (6) million gallons a day would not meet all of the City's needs. Mr. Wegner stated that at this point that is all that Tualatin Valley Water District is willing to sell . Mr. Wegner continued to say that we would still need to purchase water from Lake Oswego, Tualatin Valley and the City of Portland, as well as obtaining water from the wells. Commissioner Manning questioned again, whether this would allow the City enough flexibility or is this the best we can get? Mr. Murray stated that the City is anticipating the continual purchase of water from Lake Oswego for a time period, and the need is still there for an additional source. Murray Smith has recommended that we look into Tualatin Valley Water District and negotiate for the maximum amount of water, which they have been successful in negotiating six (6) million gallons a day. Mr. Murray stated that this Agreement allows the City the ability to purchase up to a maximum amount of six (6) million gallons a day or nothing dependent upon other sources. Chris Uber stated that this allows us the flexibility if Lake Oswego fluctuates what they will give us, and take the additional necessary from Tualatin Valley. Mr. Murray stated that on the City's peak day last year (13 .6 mgd) , Tualatin Valley Water District would be allowing us almost half of the necessary water. Mike Miller stated that if we can get 6 mgd from Tualatin Valley, 3-4 mgd from Lake Oswego, and 1.5 mgd from the wells we would have 11.5 mgd and the need to take from storage would be very small during the week. Paragraph 2 on page 2 . This paragraph stated that should the entire service area of the City be merged, consolidated, or otherwise joined with District, or another entity pursuant to ORS INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 6 Ch 450 (water authority, under statue of the State, which allows a District and a City to enter into joint water operations) this Agreement would become null and void. This would nullify this Agreement since there would be other agreements working for the City. Chair Scheiderich questioned whether this was City of Tigard goal, Council or otherwise for this year? Mr. Murray stated it was not. #3 - Other Sources. This allows the City to purchase from other state approved sources. Chair Scheiderich questioned whether this Agreement would provide on how to manage the quality control by mixing sources? Mr. Murray stated that would be up to the City. Mr. Murray stated that this is the same water that is currently being purchased from the City of Portland.. #4- Connections, Meters and Storage. This states that the City will provide for maintaining meters, valves, controls and proper operation and the City will arrange to have its meters tested and calibrated annually and provide the District a test report, which is standard in the water industry. The City would agree to purchase, at their expense any pumping stations, pressure sustaining valves, and other equipment which may be necessary to convey, control and meter the water into the system. Mr. Murray discussed the different potential connections, which include Baylor Reservoir, Cascade Avenue, and Greenburg Road. Commissioner Hunt stated that the only one the City currently has with valves is the Baylor Street Reservoir. Mr. Murray stated that the Agreement also states with the written consent of both entities, additional connection points may be added. Paragraph 5 - page 3 . Continuity of Service. This states that the District shall provide "firm" service of six (6) mgd for peak day usage. The Agreement goes on to define what peak days and "firm') service are. This paragraph goes on to state that they will provide the same benefit of service as to their general customers. This paragraph also discussed emergency or restrictions of delivery of service. The City will also agree that they will do as the District does in regards to emergency conservation matters. This Agreement states that maintenance and regular work could interrupt the service. In cases of emergency they will attempt to give ten (10) days written notice. In any interruption, the District agrees to reasonable diligence in maintenance of its facilities. INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 7 Paragraph 6 - Contract Demand. The District expects the City to come up with the water demand that is needed in the next year. The City will need to anticipate how much water will be needed in the next year. This paragraph also states that the District will conduct a survey every four years in conjunction with a rate study to forecast the total District demand. The amount of the quadrennial forecast demand determined by the District will establish the City's firm allowable future annual peak days demand. Mr. Murray stated that the District could change the 6 mgd to a higher quantity as well as to a lower supply. After the first year, this Agreement could also enable the District, if they do not have enough water to reduce the flow to the City. Commissioner Hunt questioned the possibility of the District taking over another area which could reduce the surplus water they have to sell? Mr. Murray stated that according to this Contract they could do that. Mr. Murray stated that this Contract does not guarantee firm capacity if the District does not have the supply. Mr. Wegner stated that Tualatin Valley Water District is in a better position to purchase additional water from Barney Reservoir and other sources to increase their supply to provide to the City of Tigard. Paragraph 7 - Water Quality. Chair Scheiderich. questioned the liability of the water quality. Mr. Scheiderich stated that if problem originated on the District's supply to this connection, the Board should insist that the District should be held responsible for the quality of water delivered to the connection. In an emergency the District can explain their liability. As drafted this Agreement does not treat the issue of who is liable for the quality lapse and he would like to see that added. Mr. Murray suggested that Mr. Scheiderich provide the wording to Mr. Monahan for this change. Paragraph 8 - Area Supplied. Again this states what area is serviced by the City. Paragraph 9 - Non-Assignability/Sale Limitations. This paragraph states that the City will not without prior approval from the District sell water to any other entity outside its boundaries. Paragraph 10 - Rates. This paragraph states that the City will pay monthly to the District for all water at the rate of 78 .1 cents per 100 cubic feet through June 30, 1996. On every July 1 during the term of this Agreement, the rate shall be retained, raised or lowered. Paragraph it - Rate Setting Criteria. Mr. Murray discussed this rate setting criteria as outlined on page 6 and 7 of this Agreement. This Agreement also allows for in the event of an INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 8 addition, modification or substitution by the District to supply the City, can result in additional cost. Commissioner Hunt questioned what is the current rate from the City of Lake Oswego. Mr. Wegner stated that it is at .59 but do not know what that will be in the future. The new rate for the City of Portland is 1.28 . Page 8 #2 - This give the District the ability to repair under emergency provision and pass those costs onto everyone who uses water on that system. According to Mr. Murray this is an provision that is good for both parties, since it outlines what would be done during such an occurrence. Paragraph 15 - Limitation of Liability outlines the liability of damages and hold the District harmless. Paragraph 16 - Coordination and Consultation - Parties have already agreed to an annual change, this paragraph states that they will notify the City sixty (60) days prior to that change. Paragraph 17 - Limitation of Supply. This is almost the exact wording that South Fork Water District has in their contracts with outside districts. Chair Scheiderich suggests that the reduction or suspension of supply based on this paragraph would allow the City of Tigard the right to terminate the Contract. If the District cannot supply the City should not be stuck with a contract waiting for the supply. Paragraph 18 - Planning. This outlines that the parties shall supply records as needed upon reasonable request. Paragraph 19 - Termination. If the City withdraws areas within the District' s boundaries, then this Agreement shall terminate on the next succeeding June 30 from the effective date of withdrawal . Chair Scheiderich questioned whether this is intended to bind Durham and King City as well as Tigard? The Board discussed what this would mean. Commissioner Hunt stated that if the City were to withdraw the Metzger area, they would terminate this Agreement. Chair Scheiderich stated that the second sentence on this paragraph fixes the City to a ten year term unless a party violates this Agreement, with the consequences that are understood. Paragraph 20 - Renewal. Right to renew upon mutual agreement of the parties. Mr. Murray stated that he felt this was a very fair Agreement and would not hesitate to recommend this. INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 9 Chair Scheiderich had the following concerns: Page 7, paragraph 6 (computation of costs) , costs of acquiring alternate supply .5 cents per hundred needs to determine if this includes their buy in to the Barney Reservoir expansion. Responsibility of the quality of supply to connection point. Paragraph 15 may be that these potentialities out of their control may cause a interruption in quality. This would be plausible grounds for them to defend against any claim for damages because of quality of water delivered and should be their defense not the City of Tigard. This limitation of liability he suggested be made subject to section 7 (their case to defend) . Also noted the comment made on Section 17. Chair Schedierich questioned what the pleasure of staff is? Mr. Wegner stated that the Board look at this IGA and with changes as suggested be passed on to the City Council for final deliberation and approval . Chair Scheiderich questioned when the City Council would be looking at this document. Mr. Wegner stated it would be on April 11 or April 25 depending upon when the attorneys can get changes in place. Commissioner Manning moved that conceptually with the additions and rewording previously mentioned, the Intergovernmental Water Board refer this to Tigard City Council. This motion was seconded by Commissioner Hunt. Commissioner Froude questioned making further changes with Chair Scheiderich stating that friendly amendments subject to further comment be transmitted to the City Council if received by the deadline to go to Council . Commissioner Yager questioned paragraph B - Recital, referring to Durham and Ring City, is that effective throughout the entire document? Mr. Scheiderich stated that this could be worded differently. He suggested that it stated that the City makes this Agreement acting on behalf of all parties represented by the Intergovernmental Water Board. A voice vote was taken which passed unanimously. Commissioner Hunt stated that the Intergovernmental Water Board is fortunate to have Mr. Schederich on the Board. 8. Non Agenda Items Mr. Wegner stated that on Tuesday night' s agenda, the Tigard City Council will be acting on a water rights application which has been discussed the past few months. This is the application of the City, which represents the entire water service area for water rights on the Willamette River. Mr. Monahan stated that last week he had met with Peggy Manning and Interfaith Outreach in regards to usage of the Canterbury site for a storage area for clothing and food supplies for the homeless. Mr. INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 10 Monahan stated that they had discuss the possibility of a lease arrangement between the City and the IWB. The proposal would identify an area within the building which would be used for storage only, accessed only by the staff and volunteers of Interfaith Outreach not the clients. This would require some building modifications that would be done by the City with the cost being reflected in the lease agreement. Chair Scheiderich question whether there would be anything that would upset or disturb the neighborhood? Mr. Monahan stated that were the concerns that the Council is wanting to discuss. Also discussed the fact that there would be limited use, possibly two hours per day, three days per week. Commissioner Manning stated that security of this facility is uppermost in Interfaith's mind. Ms. Manning stated there would 'be no access by the clientele. Commissioner Hunt questioned whether- this would be a written lease? Mr. Monahan stated that it would be a written lease. Mr. Hunt continued to say that accessibility could be addressed in the lease agreement. It was stated that Ed Wegner is in charge of this facility. Discussion was held on the usage of the shelter at the Water building? It was stated that during the month of January the shelter was used 13 nights and during February was used 19 nights. Chair Scheiderich stated that he was not available to meet on the 12th which would be the regularly scheduled meeting date. It was decided that the next meeting would be held on April 19th. A motion was made by Peggy Manning that the Board go into Executive session which was seconded by Commissioner Hunt. This meeting was adjourned during Executive Session. INTERGOVERNMENTAL WATER BOARD 3-22-95 PAGE 11 1995/96 Proposed Budget City of Tigard Maintenance Services-Water- Dept. # 2170 Program Summary The Water Division is responsible to the Maintenance Services Director. The Water Division has the responsibility to maintain, repair, and expand the water system, while providing the highest quality of water to it's customers. The water system includes service to the City of Durham, City of King City, and the unincorporated area (Tigard Water District) and the City of Tigard. We will continue to provide all these areas with the highest quality of maintenance and service. 1994/95 Goals/Objectives/Accomplishments • Continue to provide good customer service and strive to improve whenever possible. • Provide efficient and effective maintenance to the water system. • Develop and implement new computer programs for valve maintenance and dead end blow offs. • Continue to work with the hand held meter reading program-and the chancing of the meter routes. • Bring on line the remaining reservoir and pump station sites into the S.C.A.D.A. (Supervisory Control and Data Acquisition) system • Work to prepare the site for construction of the_2.5 million gallon reservoir off SW Scholls Ferry Road in fiscal year 1995/96. • Continue toward the goal that the City of Tiigard's Maintenance Services department be an efficient and productive unit with the Water department as an integral piece. • Develop cooperative agreements for long term water supply. 1995/96 Goats/Objectives • Develop cooperative agreements for our water needs now, and a long term water supply. • Research #4 well pumping rights for the possibility of switching them to the Canterbury site. • Keep on track with the meter reading program. Develop and manage the program as it changes. • Work to prepare the site for construction of the 2.5 million gallon reservoir off SW Scholls Ferry Road and Menlor Drive. • Participate in the development and possible implementation of new computer programs for maintenance and mapping of the water system. • Provide efficient and effective maintenance to the water system. • Continue to provide good customer service and strive to improve whatever possible. • Cross training within the Utility Division - Water and Wastewater. • Develop an agreement with Tualatin Valley Water District to provide surplus water and construct the necessary interties to provide an additional 6 million gallons of water a day. Performance Measures Description 19-92/93 1993/94 1.994/9.5 1995/96 Miles of pipe 193 196 202 203 Reservoirs 12 12 12 12 Fire Hydrants 1,420 1,445 1,470 1,490 Pump Stations 6 6 6 6 Meters and Services 11,875 12,375 12,800 13,100 Pressure Reducers 11 12 12 13 Wells 4 4 4 4 RQ 2170 Ma-Int Sery Water 03/30/95 Pay Actual Actual Adopted Requested % Proposed % Aeet.# Description Code 1992-93 1993-94 1994-95 1995-96 Change 1995-96 Change 110014 Total FTE 0 0.00 21.00 15.50 15.00 15.00 v 50000 Merit Pool 0 0 4,440 5,455 4,146 -24% 4,146 -24% 50100 Salaries-Management 65 0 286,643 508,500 132204 -74% 130,516 -74%_ 502200 Saladees-General 72 0 0 0 376,428 ERR 371,418 ERR 50300 Salaries-Polioe 0 0 0 0 0 ERR 0, ERR 50400 Regular Part-Time 0 0 0 0 0 _ 0% 0 0% 50500 Temporary Part-Time 17 0 2,190 38,345 35,496 -7% 24,684 -36% 52000 Overtime 0 0 10,986 25,00.1 25,000 0% 25,000 096 53000 Education 0 0 0 0 0 ERR 0 ERR 53100 Longevity 0 0 0 0 0 ERR 0 ERR 55000 Unemployment 0 0 121 577 573 -1% 556 -4% 55100 Worker's Compensation 0 0 741 70.475 18,602 -74% 17,497 -75% 55200 F.I.CA. 0 0 22,453 44,163 43,855 -1% 42,516 -4% 55300 Tri-Met Tax 0 0 597 3,565 3,541 -1% 3,432 -4% 56000 Retirement 0 0 37,584 75,454 75,289 096 74,351 -1% 56500 Life Insurance 0 0 866 1,513 1,418 -6% 1,418 -6% 56600 Salary continuation 0 0 1.964 4,485 3,268 -27% 3,176 -29% 56700 Medical Insurance 0 0 3.9,030 66,754 64,Q71 -4% 64,071 -4% 56800 Dental Insurance 0 0 6,09.5 10,10.2 10,383 396 10= 3% 56900 Vision Insurance 0 0 0 0 878 ERR 878 ERR Total Wages&Benefits 154 0 413,710 854,389 795,152 -7% 774,042 >' -9% 60000 Water Costs 0 0 0 1,545,000 1,965,198 27% 1,965,198 27% 60100 Professional Services 0 0 0 19,500 60,400 210% 85,400 338% 60200 Contractual Services 0 0 0 13,870 31,200 125% 31200 125% 60500 Water Costs-Elect 0 0 0 120,000 125,000 4% 125,000 4% 60600 Water Costs-Sampling 0 0 0 15,000 15.000 0% 15;000 0% 61000 Rep&Main-Facili ies 0 0 0 114,324 108,700 -5% 93,700 -18% 61100 Rep&Main-Vehicles 0 0 4,732 41.500 37,000 -11% 37,000 -11% 61200 Rep&Main-Office Equip 0 0 0 0 0 ERR 0 ERR 61300 Special Dept Expense 0 0 0 8,000 8.100 1% 7,720 -496 61400 Drug Enforcement 0 0 0 0 0 ERR 0 ERR 62000 Office Supplies&Expense 0 0 0 5,000 6,000 20% 6,000 20% 62100 Advertising&Publicity 0 0 0 600 600 096 600 0% 62200 Fees&Licenses 0 0 0 2,150 1,100 -49% 1,100 -4996 62300 Dues&Subscriptions 0 0 0 6,619 6.000 -9% 5,400 -18% 62400 Travel Food&Lodging 0 0 0 3,200 2,500 -22% 2.500 -22% 62500 Education&Training 0 0 0 3,2D0 2,500 -22% 2,500 _ -22% 63000 Rents&Leases 0 0 0 1,500 1,500 096 1,500 096 63100 Utilities 0 0 0 0 9,500 ERR. 7,500 ERR 63200 Insurance 0 0 0 0 2,000 ERR 2,000 ERR 65000 Library Materials 0 0 0 0 0 ERR 0 ERR Total Mat&Services 0 0 4,732 1,899,463 2,382,298 25% 2,389,318 2696 70200 Building&Improvements 0 0 0 0 0 ERR 0_ ERR 70300 Vehicles 0 0 0 0 0 ERR 0 ERR 70500 Library Books 0 0 0 0 0 ERR 0 ERR 70400 Office Furniture&Equip 0 0 0 2,000 23,940 1097% 13,090 555% 70600 Operation Equipment 0 0 0 61.100 107,150 75% 67,950 11% Total Capital Outlay 0 0 0 63,100 131,090 108% 81,040 28% Total Budget Unit 154 0 418,442 4816,952 3,308,540 170/6 3 244,400 15% 04/17/95 City Of Tigard Schedule of Water CIP Requested 1995/96 Storage Tank Monitor 2,000 Removal and Replacement of Tank at High Tor 6,800 Fall protection at all reservoirs 14,767 Harvest Timber at new reservoir site and begin grading 178,000 New reservoir engineering services 23,000 Hydro seeding site 10,0.00 Total new reservoir site 211,000 Rechlorination building 5,500 #4 Well house improvements 2,000 Pipeline Replacements Beef Bend Rd, 99W to sw 123rd 83,500 Durham Rd, Hall to Boones Ferry 8,000 Durham Rd 10,005 Adjust 12 water services and meters 4,800 Adjust vavlve boxes 1,190 Total Project 23,995 Meter Replacements X and above 20,000 Old Durham elementary 8,700 Meter Installations 67,500 Water Service installations 73,200 Regulator Installation 18,000 Pipeline Extensions North Dakota, 115th to 121st 58,000 Schoils Ferry Rd,Walnut to Pebble Creek. 40,000 Total Extensions 98,000 Fire Hydrants 5,000 Total Water Fund Projects 639,962 04/17/95 City Of Tigard Schedule of Water SDC CIP Requested 1995/96 Land Purchase for Pump station, Beef Bend at 17 rd 1 53.,000 Pipeline Extension, Greenburg rd, Hwy 217 to Bradely Corner 219,000 Total Water SDC Projects 272,000 Menlor Reservoir 1,802,485 Total Water SDC Funds 2,074,485 04/17/95 City Of Tigard Schedule of Water CIP Reserve Fund Requested 1995/96 Menlor Reservoir 685,000 Did you know that you can save money and water by: 1) Thinking about how you use water. The use of drip irrigation or soaker hoses for gardens and shrubs applies water di- rectly to the plants roots,which reduces Here are some wise watering tips that you waste from evaporation or runoff.Make can use to cut your summer water usage,re- every drop count,check your irrigation sys- duce your water bill and still maintain an at tem regularly to make sure it provides the tractive landscape. right amount of water at the right place and right time. Make sure sprinkler heads deliver water close to the ground.This helps prevent water loss to evaporation.Speaking of sprin- kler systems,be sure to check for leaks and Water early or water late.Less water is wasted to the wind and evaporation broken sprinkler heads on a regular basis.If when you water this way. a leak or a problem is discovered with the sprinkler system, then repair it as soon as tt Water deep,water infrequently.This possible to reduce further water losses. will encourage healthy root systems that Water only what needs watering.Drive- develop deeper into the ground rather ways,sidewalks and streets don't need wa- than near the surface where they are tering;you can clean these concrete areas more likely to become dry.Also,most with a broom.Also wash your car with a water applied never reaches the plants' bucket and a shut off nozzle on your hose. roots,so it is not absorbed.Water runs off Don't let water run down the street. if it is applied faster than it can be absorbed by the soil,so water slowly and Place mulch around trees,shrubs and evenly. plants.Mulches discourage evaporation, weed growth and erosion.Mulches can be Established lawns need only about 1 inch of organic (aged manure,compost,bark chips water per week.Generally, l inch of water or wood chips) or inorganic (rock and will moisten soil inches in depth.Water- gravel). Organic mulches increase the soil's ing ability to store water.Inorganic mulches ab- thoroughly,but infre- sorb and re-radiate heat quently,produces a from the sun and can actu- deep-rooted lawn that is ally increase water loss more water-efficient and from plants and soil. drought-tolerant. Organic mulches cover and cool the soil, house,or air conditioning unit).This area minimizing evaporation.They also help pre- requires the least amount of water of the vent weeds and reduce soil erosion. three areas. When designing a new land- As well as dividing your land- scape,match plants with use scape into these typical use zones zones and watering zones.Con- there are also corresponding sider these typical usage zones in ; water zones. your landscape design. tt High watering zones are fhe xx Public areas are highly visible small,visible,highly areas such as the entry to your maintained areas that are home.This area receives the considered public areas. most care and also often uses ; the most water. tt Moderate watering zones.are private areas which in addition to natural tt Private areas are areas where most rainfall require occasional watering to outdoor activities take place.This area maintain healthy plants. should be functional as well as attractive and durable.It also should be designed to tt Low watering zones are service areas that use less water than your public area. require only natural rainfall. tt Service areas are the working or utility Remember,match plants with use zones areas of the landscape which are usually and water zones,and keep plants with simi- screened from view (garbage can,dog lar water needs together. These summer watering tips and conservation ideas are provided by the City of Tigard,your water service provider. 3 REGIONAL WATER SUPPLY PLAN -- PHASE 2 STEERING COMMITTEE MEETING Minutes of February 15, 1995 The meeting was called to order at 1:35 p.:m. by Nike Rosenberger from the Portland Water Bureau in the absence of the elected chairpersons. Steering Committee members in attendance included Gene Seibel from Tualatin Valley Water District, and Dale Jutila from Clackamas Water District. Tim Erwert from the City of Hillsboro/Joint Water Commission arrived during the project staff progress report. Joel Komarek represented Duane Cline from the City of Lake Oswego. Duane Robinson from Rockwood Water PUD represented Greg DiLoreto from the City of Gresham. Other meeting participants included Greg Nokes from The Oregonian, and Jeff Golders from Portland Commissioner Mike Lindberg's office. Project staff in attendance included Lorna Stickel, Roberta Jortner, and Dominique Bessee from the Portland Water Bureau. Gary Fiske from Barakat & Chamberlin, Inc. represented the project consultant team. ADoroval of Minutes: The Steering Committee approved the meeting minutes of January 4 and January 18, 1995 as written. Lorna Stickel said the meeting minutes are extensive and require a significant amount of time to prepare. Lorna asked the Steering Committee to comment on the minutes utility and whether their format could be altered to reduce preparation time. Meeting participants indicated that minutes from the Steering and Participants Committee meetings are helpful and are used to brief staff, boards, councils, and other interested persons. Progress Reports: Project Staff: Lorna Stickel reported that project staff participated in a Metro Water Resources Policy Advisory Committee (WRPAC) meeting to provide feedback on the Metro 2040 process refi.nemert. Metro has esl:ablished a dater Re.Say._ces and Open Space Task Group to assist in looking at unbuildable lands and open spaces. Lorna Stickel, John Thomas, Jesse Lowman and Jim Rapp are water provider representatives on this task force. Project staff attended two meetings of the Metro Technical Advisory Committee (MTAC) . Metro Council is reformulating MTAC membership at the request of project staff to consider appointing both wastewater and water provider representatives to the committee. Lorna indicated that all jurisdictions are being asked to recommend representatives to the MTAC, and the Participants Committee will be asked .to make a recommendation at their next meeting. Lorna reported there was considerable discussion at the MTAC meeting about the role of the Boundary Commission, and Metro will study the commission's role in relation to the Metro 2040 process. Lorna said a bill is being introduced in the Oregon Legislature that would increase the number of Boundary Commission members. h Steering Committee Meeting Minutes of February 15, 1995 Page 2 Project staff participated in a FOCUS (Forum on Cooperative Urban Services) workshop on integrated water management and made a presentation on the Phase 2 project. Lorna noted that the FOCUS , workshops will conclude with recommendations about the usefulness of watershed management in solving public resource problems, and how integrated water management could be implemented in the region. Project staff provided Oregon Representative Avel Gordly with a briefing on the Phase 2 project. Representative Gordly is on the House Water Committee, and is new to water issues. Project staff will also brief John Frewing of the Oregon Water Resources Commission (WRC) , who was unable .to attend the .WRC presentation in December. Lorna said interested committee members were welcome to attend the briefing. Project staff and consultants representing Tualatin Valley Water District and Rockwood PUD attended a recent meeting of the Portland Water Quality Advisory Committee (WQAC) to present information on .the water quality ranking system and pilot treatment studies on the Willamette and Columbia Rivers. Lorna reported that WQAC had a lengthy conversation about the water quality rankings for the source options. Lorna said the committee raised some interesting issues that warrant discussion. Lorna relayed that WQAC members believe using a relative ranking system that compares regional supply sources to other sources in the country is inappropriate. WQAC said it would be hard to make a distinction between the regional sources on that scale, which may indicate that raw water quality differences are not important. Lorna said WQAC has requested more information about the ranking methodology, and asked for a better definition of the ranking numbers and an explanation of how they will be applied within the set of ranking scores. Gary Fiske recalled that project consultants communicated some concerns about using absolute versus relative scales earlier in the process, acid 'raised the issue Faith the Steering Com. ittee. Gary' said the committee 'decided that it made more sense to use an absolute scale that compared the sources on a national basis. Duane Robinson affirmed the previous decision, and said an absolute scale would give a layperson the proper relationship on water quality issues. Duane Robinson asked whether the FOCUS workshops were duplicative of the Regional Water Supply Plan. Mike Rosenberger indicated that FOCUS objectives are broader and include wastewater management, and provide another forum for discussion about water management. Mike indicated that several Phase 2 documents were cited as reference materials in handouts distributed at the workshop. Mike said FOCUS organizers hope to engage more elected officials in future workshops. Lorna Stickel asked the Steering Committee to comment about whether the concerns and issues raised by WQAC would cause the Steering Committee to reconsider the ranking system. Gene Seibel asked whether Steering Committee Meeting Minutes of February 15, 1995 Page 3 other advisory groups raised similar issues. Lorna said some uncertainty has been expressed about how the rankings will be used. Jeff Golden commented that it was beneficial to see this discussion surface in this forum at this time. Lorna agreed that such comments could help determine the depth of convictions in the region. Project staff indicated they will circulate copies of the WQAC meeting minutes to the Steering Committee. Project staff agreed to prepare a summary piece that highlights issues raised by WQAC for the project consultants. Lorna reported that project staff are coordinating with the Department of Environmental Quality (DEQ) and Oregon Health Division (OHD) to receive input on the evaluation criteria and rankings related to water quality. Roberta Jortner indicated that Dave Leland at OHD has reviewed these materials and had detailed comments and some questions, but did not communicate any major problems. Roberta noted that OHD is not represented on the Environmental Task Force, and was asked to provide input as part of the project's agency coordination effort. Project staff and consultants discussed issues relating to the need for timely input on documents while ensuring some provision for comments to be received following the input process. Lorna reported that project staff gave a Phase 2 presentation to the Portland office of the U.S.G.S. , and that some staff members expressed interest in Aquifer Storage & Recovery and issues relating to water quality. Project staff prepared written comments to the project consultants on a preliminary table of the water conservation programs. Project staff met with project consultants to discuss the public involvement process proposed to follow release of the Preliminary Plan in July 1995. Project staff attended a Water Resources Commission (WRC) meeting on formulation of a new permit processing structure under Division 11. Project staff circulated materials on the docket approach being considered for water rights applications. Lorna shared that the permitting process would operate under a more stringent timeline, and would replace the current technical review report with one that includes the likelihood of issuance and probable limitations. Under the proposed process, a report would be issued within 30 days and a draft order would follow after 104 days. Lorna noted that WRD had initially proposed a limited appeal role for WRC but this role may be expanded. Lorna reported that legislation on streamlining the permit process will be introduced shortly in the Oregon Legislature. Joel Komarek asked whether changes to the permitting process would be retroactive to pending applications. Lorna confirmed that they would be. Steering Committee Meeting Minutes of February 15, 1995 Page 4 Project Consultant Team: Gary Fiske reported that a second version of the Integrated Resources Planning (IRP) model and documentation was distributed to Dale Jutila, Gene Seibel, and some persons on the project consultant team and Water Bureau staff. Gary said other Steering Committee members should contact him to receive copies of the model. Following this review process, the IRP model will be "tweaked" again and then another version will be released. Gary noted that this model version currently does not contain good transmission data, but the data will be added once the Regional Systems Efficiency and Transmission Element are completed. Gary commented that the missing transmission data leaves a big hole in the model but other parameters can be viewed. Dale Jutila asked about the estimated timeline for completing the transmission work. Gary said hebelieved the work schedule would be completed by late March or early April. Lorna Stickel mentioned that Chris Uber from Murray Smith & Associates has requested information about the status, capacity, and projected use of groundwater production wells in the region. Bill Elliott from the Portland Water Bureau will be contacting water providers to gather this information. Gary explained that he had referred Murray Smith &. Associates to project staff when they asked whether to use the same assumptions from the Phase 1 study. Gary reported that the project consultants are finalizing the conservation program descriptions for the Conservation Analysis, and will be meeting with project staff and others to answer questions in a few weeks. Gary indicated that the consultant team is responding to comments from Water Bureau staff about the assumptions used for the Evaluation Criteria on Economic Costs. Gary said a meeting will be held with the Bureau's Finance Director to continue this discussion. Public Involvement Stratecav: Lorna ' Stickel reported that Brad Higbee was unable to .attend. the Steering Committee meeting- due to a prior., company commitment. The consultant faxed materials to the consultant on the public information and involvement activities proposed to occur between February to July 1995. Several committee members indicated they were unable to review these materials before the meeting. Lorna discussed the primary objectives, targeted audiences, and public information and involvement activities outlined in the materials. The activities include newsletters, fact sheets, billing inserts, public workshops, focus groups, cable television, media contacts, displays and festival booths, slide show presentations, and individual participant activities. Mike Rosenberger said the intent of these materials is to describe public involvement activities for the region; however, individual participant agencies may want to conduct activities beyond those. Mike said the Portland Water Bureau will be doing additional v Steering committee Meeting Minutes of February 15, 1995 Page 5 activities, including distributing more information about the supply sources. Tim Erwert asked whether the Phase 2 mailing database represented the multiple regional systems. Project staff indicated that the database includes representatives of many regional organizations and groups. Staff suggested that the Participant entities update information about their specific boards and councils. Project staff reported that the Water Services Leadership Group (WSLG) is scheduled to. meet on March 6, 1995. The WSLG is comprised of elected officials and water provider representatives in the Portland tri-county area, and was formed to be an advisory board for the Portland Water Bureau and Commissioner. Lindberg. Jeff Golden said the intent is to increase the frequency of WSLG meetings and begin the process of talking about institutional arrangements. Mike Rosenberger said it would be useful to present the public information and involvement activity schedule in a timeline format to give a better sense of concurrent activities. Jeff Golden noted that the activity list does not include a Speakers Bureau. Jeff talked about the need to use different tools to reach different populations. Jeff referred to perceived shortcomings of the public involvement activities conducted and the low participation. Jeff advised taking presentations out to public groups. Project staff indicated that a Speakers Bureau was implicit under the slide show heading. Jeff recommended explicitly including it under a separate heading. Gene Seibel commented that the public information and involvement plan was pretty ambitious and represented a major commitment of time and resources. Gene said this schedule underscored the importance of getting an early start on these activities. Tim Erwert suggested modifying the list to indicate who will be responsible for specific activities. Jeff Golden said it may be necessary to decide where to place emphasis given the ambitious activity schedule. The Steering Committee talked about the limited resources in the project budget for public information and involvement activities, and discussed how to approach the schedule given those limitations. Gary Fiske commented that the consultant team would consider helpful any guidance along these lines. Lorna suggested considering the value' of newsletters given the expense. Lorna noted that a newsletter is scheduled for release in April and could be more effective if moved to coincide with the release of the preliminary plan. The newsletter scheduled for April would provide an update about work completed to date and the integration process. After a brief discussion about the effectiveness Steering Committee Meeting Minutes of February 15, 1995 Page 6 of the newsletters, the Steering Committee decided to retain all scheduled issues. The Steering Committee agreed on the importance of using all available tools to inform and involve the public. Project staff noted that the Portland Water Bureau is preparing a billing insert about the regional planning effort. The insert will be distributed to customers beginning in March, and will be circulated at public events including county fairs, conferences, and workshops. Mike Rosenberger suggested project consultants draft the fact sheets on the supply sources and conservation measures suggested in the materials. These fact sheets will be made available for individual participant entities to :distribute to their customers. Gary suggested presenting the fact sheets in packages that provide a context. Gary and Brad Higbee will work on this activity. The Steering Committee discussed holding a half-day public workshop in May. The workshop would provide an opportunity for interested citizens to learn about the regional study and offer input about plan integration. The committee considered whether a Saturday workshop would result in low attendance. The committee talked about ways to increase participation by inviting a targeted audience including planners and other interest groups. Jeff Golden suggested asking the WSLG to sponsor this workshop, and advised placing a discussion item on their meeting agenda. The Steering Committee agreed this was a good suggestion. Gene Seibel suggested that combining several activities into one event could be effective. Gene suggested producing a live, call-in cable television program in a two-hour format. Tim Erwert agreed with the concept but noted that a live call-in program could not be repeated. The Steering Committee discussed the possibility of editing the taped program and scheduling it on cable access stations throughout the ro inn, Meeting participants brainstormed about ways to increase the project's visibility and public participation. The group discussed the possibility of linking with television and radio stations to provide a cogent message about the study. The Steering Committee discussed the importance of timing for these activities. Roberta Jortner talked about the importance of having public involvement at the resource scenario building phase either to comment on those scenarios or offer other feedback. The Steering Committee discussed the possibility of making a videotape of the slide show and using it during presentations for groups like the Portland City Club and Mayor's Forum. The Steering Committee recognized the importance of using all available opportunities and resources to meet the major challenge of increasing interest and participation. Steering Committee Meeting Minutes of February 15, 1995 Page 7 Lorna Stickel noted that the Phase 2 budget does not provide for the production of a video type public relations or taped television piece, and said participant entities may not have the necessary expertise to produce one. The Steering Committee brainstormed about the possibility of accessing resources available through access-sponsored productions, film classes, and other Bureaus to produce a video or taped television program. Lorna suggested forming a core group to take on the challenge of overseeing this activity and immediately increasing the involvement of the Regional Public Information & Involvement Subcommittee. Gary Fiske commented that the committee's discussion had produced many good suggestions. Gary suggested forming a sub-group of committee representatives and project staff to begin moving the process along. Gary suggested asking the subgroup to develop specific ideas and timelines before the next Steering Committee meeting. Gene Seibel and Dale Jutila offered to participate in the subgroup depending on their availability given the short timeline. Lorna asked whether to retain the focus groups in the activity schedule in light of the limited project budget and the number of activities to be conducted. The objective of the focus groups would be to learn about specific public preferences and opinions about the resource scenarios. Input from these sessions will be used to finalize the preferred strategies for the Preliminary Plan. The Steering Committee indicated that it was not versed enough to answer that question and suggested posing it to the Regional Public Information & Involvement Subcommittee. The Steering Committee talked about the importance of being very clear about ground rules and expectations for Participant entities and also citizens involved in the process, especially in terms of keeping.. input focused to distill public values and build the choices. conservation coalition Review Process: Lorna Stickel explained that the Columbia-Willamette Water Conservation Coalition (CWWCC) was given the expectation that they would comment on all conservation documents in the Phase 2 study. Lorna asked the Steering Committee to offer guidance to the project consultants on a procedure for responding to comments from this group. Tim Erwert recalled that one of the objectives of the CWWCC is to be an advisory body to the Steering Committee. Tim suggested that the coalition prepare comments for review by the Steering Committee, and the committee then decide how to implement those comments in documents prepared for the consultant team. Lorna said this scenario would be acceptable to Cindy Dietz, CWWCC Chairperson, who also is willing to make the Conservation Analysis presentation to the coalition. Gene Seibel said it makes sense for iy Steering Committee Meeting Minutes of February 15, 1995 Page 8 Cindy Dietz to give the presentation because she is well respected and helped to start the group. Tim suggested the analysis be given to Cindy before given the Coalition so she would have an opportunity to prepare for her presentation. The Steering Committee discussed having a committee representative attend the next CWWCC meeting on March 10 when the Conservation Analysis could be presented. After consulting their calendars, the Steering Committee found that the CWWCC meeting coincided with a full- day -FOCUS workshop. Committee members and Lorna Stickel indicated they would be unable to attend the CWWCC meeting. The Steering Committee requested Roberta Jortner to attend. Gary Fiske said he would also need to verify whether the consultants could attend that meeting. Other Business and Next Meetina and Agenda: Dale Jutila reported that the Clackamas County water providers are still considering whether to do an IFIM .analysis on the Clackamas River. Dale indicated that most water providers will include money in their budgets to scope the work and examine the extent of the project. Dale mentioned that another version of. the Department of Environmental Quality's "Three-Basin Rule" is being considered and removes offset issues and the potential for variances. Dale said he sensed this version would return the rule to the interpretation given the existing rule in 1977 . Dale reported on consolidation activities between Clairmont Water District and Clackamas Water District. Dale said Clairmont, Water District approved consolidating the two agencies last week, and Clackamas Water District could address the issue later that evening. Consolidating the two entities would affect institutional arrangements but not service territories. An application bearing the name Clackamas River Water District is expected to go to the Boundary rui t-011sideratiun next week. The meeting adjourned at 3 :45 p.m. The next Steering Committee meeting will be held on March 1, 1995. Submitted by Dominique Bessee OSE �REG�N CITY MANAGER'S OFFICE 20 March 1995 .. _._. t MAR 2 -------w��������• Bill Monahan City Administrator City of Tigard 13125 SW Hall Boulevard Tigard OR 97223 Dear Bill, The first extension of the agreement for the sale of surplus water for the City of Tigard expires this month. On 7 March, I submitted to the Lake Oswego City Council a request to authorize a second extension of the agreement to 1 May 1995. That extension was granted with the stated hoped that our negotiations for a long-term partnership will be concluded by that time. Very truly yours, DouSchmitz :17as J City Manager DJS/sms 380"A"Avenue 0 Post Office Box 369 • Lake Oswego,Oregon 97034 • (503)635-0215 • FAX(503)697-6594 MARCH 1995 WATER MONTHLY REPORT Revenues/Expenditures: Month of March Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $301,117.48 $3,112,059.88 $2,596,017.16 Meter Sales 50,970.00 346,105.00 386,485.93 Developer Fees 0.00 $131,166.68 64,437.43 Other Income 7,109.30 103,584.18 89,532.50 Total Revenue $264,604.10 $3,692,915.74 $3,136,473.02 97% Expenditures: Personal Services $55,486.16 $533,429.88 $624,484.27 Material Services 126,297.04 1,272,019.22 1,267,282.84 Capital Outlay 13,456.23 117,966.16 182,738.65 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $195,239.43 $1,923,415.26 $2,374,505.76 52% SDC Fund: $55,095.39 $410,544.51 518,414.44 104% SDC Fund Balance: $1,497,609.27 * City accounting system is on a cash basis Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 10 0 0 0 10 King City 0 0 0 0 0 Unincorporated Area 35 0 0 0 35 City of Tigard 33 2 1 0 36 Total for March 81 Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 169,980 ccf Plus amount of water from storage during March and consumption not billed in February 20,150 ccf Total 100 cubic feet of water billed <148,719 ccf> Water loss from flushing new lines in subdivisions < 1,690 ccf> Net amount of water in storage < 9,500 ccf> Amount of water consumed but not yet billed < 15.65.0 ccf> *Total Water loss 14,571 ccf 8.57% * Includes water loss due to cleaning of the 10 MG reservoir Work Accomplished: Durham • Water Division personnel responded to a few routine requests to check for water leaks or low water pressure at the customer's service. • Water Division personnel replaced a damaged angle stop on SW Ellman Lane. King City • Water Division personnel responded to five requests to check for low or no water consumption. Unincorporated Area • Water Division personnel replaced three 5/8" x 3/4" water meters; two 3/4- inch pressure regulators; adjusted two 3/4-inch water services; and responded to ten requests to check water leaks at the meter, low water usage, and low pressure problems. • Water Division personnel relocated a fire hydrant further south from the street on SW Beef Bend Road just east of SW 131 st Avenue. Area residents were concerned that the existing location was a vehicle hazard. City of Tigard • Water Division personnel replaced two 3/4-inch pressure regulators and five 5/8" x 3/4" water meters that were malfunctioning. In addition Water staff also responded to 13 calls to check on water leaks at the meter, replace damaged meter boxes or checked reports of low water pressure. • Water Division personnel potholed SW Durham Road in various locations to determine the location and depth of the 12-inch water main in relationship to storm sewer crossings, power pole locations, and catch basins. Washington County has plans for a road improvement project that includes three lanes, bike path, sidewalks, and the widening of the Fanno Creek bridge. • Water Division personnel installed 14 3/4-inch water services for Pebble Creek Estates, a single family residential development located on SW Scholls Ferry Road north of SW Walnut Street. • Water Division personnel installed 40 3/4-inch water services and two f- inch water services for 14illshire Summit Estates No. 2, a single family residential development located at the summit of Bull Mountain, east of SW Benchview Terrace. • Water Division personnel repaired a fire hydrant that was damaged by a unknown vehicle along SW Greenburg Road. • Water Division personnel relocated a fire hydrant located in the Aspen Ridge development that was to close to the wheel chair ramp of the sidewalk. • Water Division personnel relocated a fire hydrant, installed a 2-inch water service and installed a 1 1/2-inch water meter for the new American Legion Hall located on SW Scoffins Street at SW Ash Avenue. • Water Division personnel updated a meter vault to comply with confined space entry requirements and also replaced the 3-inch compound meter for the Englewood Apartment complex off of SW Springwood Drive. Operational Changes: The Utility Division continued its efforts in cross training employees from the water, sanitary sewer, and storm water crews. The 10 million gallon reservoir was drained and cleaned during the month of March. Status Report: During the routine cleaning of the 10 million gallon reservoir, a separation between the concrete wall and the curbing inside of the reservoir was noted. Upon further examination the separation was the result from the Scotts Mill, "spring break quake", earthquake from 1993. Other than the separation, there was no structural damage to the reservoir and no leaks were discovered. Repairs to the reservoir, sealing of the separation, is scheduled for April. The reservoir will be back in service before May 15, 1995. 3/2 March 28, 1995 Since the last meeting of the Participants Committee on February 21, 1995 the Project Management Staff have been involved in the following activities: 1) Staff have met with consultants about the public involvement program and the institutional element to discuss the process from now till the issuance of the Preliminary Plan in July. A meeting of the public involvement subcommittee will be set up prior to the next steering committee. 2)Staff have met with BCI staff to discuss the conservation program report and the review process for the Conservation Coalition and the Steering Committee to review that document. 3)Staff attended a meeting at WRD in Salem on the budget issues regarding the state funded share of a Corps reauthorization study for the Willamette projects on February 23. WRD staff will present an alternative for the participants to review for presentation to the legislative subcommittee responsible for reviewing the WRD budget. The ideas discussed ways to reduce this biennium share including such things moving to a four year time span, when the actual start date would be,and if other local match shares could be generated. A fair amount of time was spent discussing the potential opposition of the agricultural community to having a reauthorization feasibility study conducted at all. 4)Staff reviewed the Columbia River National Estuary Program nomination agreement. Contact DEQ staff to suggest that the discussion of beneficial uses note that the Columbia is under study as a potential municipal supply source for the Portland metropolitan region 5) Staff made a presentation to the Water Services Leadership Group meeting on March 6 about the outcomes for the Phase 2 process and the public involvement process. 6)Staff attended the Metro WRPAC subcommittee on Water Resources and Open Spaces meeting on March 8. The Metro work program for refining the Metro 2040 growth management decision was outlined and this group provided input on the refinement of the unbuildable lands inventory and discussed the type of recommendations that might be made about adequate standards for providing adequate water management inside the UGB. 7)Staff met with three members of the Denver Water Department to discuss with them the IRP process and desired outcomes of the RWSP for our region and how this compared with the situation in Denver. 8)Staff attended the Metro MTAC meeting on March 9 and received information on the refinement of the population forecasts that Metro is conducting at this time. The major point is that the area has grown faster than prior predictions since 1990 and this has resulted in less land supply left inside the current UGB than was anticipated. The more detailed Metro 2015 population forecasts are being developed now and will likely reflect these faster growth rates. 9)Staff.has coordinated the printing and distribution of the conservation program to the Col/Willamette Conservation Coalition. 10)Staff have met with the consultants to discuss revisions to the environmental rankings based on the review of these materials as drafted. 11)Staff participated in the public involvement subcommittee meeting which occurred on March 10. 12)Staff have been working to assist in any refinements to the current water system assumptions as they will be reflected in the IRP model,particularly those related to the Portland wellfield and some of the smaller systems as they play into the transmission analysis. 13) Staff made presentations to the Geological Society of the Oregon Country and the Portland Garden Club about the RWSP utilizing the slide show, handout materials, and discussion. 14) Staff met with Metro staff to discuss the adoption process for the RWSP and the Metro role in that adoption process as well as aspects of the Metro water supply element of the Metro Regional Framework Plan. A report will be made as a part of the PC agenda for March 28. 15) Staff attended a Metro MTAC meeting on March 23 and listened to discussions about the redevelopment land survey and some bills being considered by the 'Legislature on standards for the urban growth boundary and on expedited hearings processes for subdivisions in urban growth boundaries. 16) Staff reviewed and provided comments to Montgomery Watson about the results of the analysis of flow impacts from a third Bull Run dam in the Bull Run and Sandy Rivers. The results of this analysis will enable a representative mitigation strategy to be incorporated into the IRP process to reflect the costs involved with flow mitigation. 17) Staff attended the Col/Will Conservation Coalition meeting on March 21 along with consultant staff at which the conservation programs packages were discussed and reviewed. Staff is coordinating the response from the Coalition for the Steering Committee. 18) Staff have met with Montgomery Watson to discuss the refinements to the evaluation criteria,rankings, and justification language for the water quality and the environmental elements. assets: ua atin Ila ey takes wate d ead qu"d Washington County's chief supplier makes plans to tap the Willamette at Wilsonville By HARRY BODINE . . clothes in_the washing machine. Her of The Oregonian staff 16-year-old son runs hot water in the . Tualatin Valley shower as if it were Niagara Falls, Water District Is n a hot summer evening in oblivious to the $85.78 water bill wait- 2015, a Beaverton woman ing to be paid. seeking partners steps out of her fourth- . Like most Washington County resi- fs:. ,�' - Interested in drawing water 0. floor apartment to water dents of her time and decades past,she from the flowers on her balcony. As .the sun cares little how water gets to her Willam- ette River Wil- dips behind the Coast Range, classical home, as long as it reaches the faucet sonvllle and music — a Beatles' melody from her and doesn't cost too much. grandparents' era — from-her apart- The Tualatin Valley Water District building a treat- ment mingles with the sounds of flow faces no immediate crisis in meeting proviment plant to lag water. e a new its residents' water needs. But, as it sourcde of water r From the plaza comes the splashing for-the of a fountain. Behind her, water Please turn to growing -gurgles in the dishwasher and sloshes LIQUID ASSETS, Page 3 Portland area. ROBERT BACH/The Oregonian �e � �^ oma ; a►� y-�3- �� L'qu d assets BL 11 Run might ; not meet area's need someday ■Continued from Page 1 Wells are not the long-range an- mai ning in the Wilsonville area — has in the past,it is thinking far into swer to Wilsonville's water needs, and is not zoned for industrial use, the future. said City Manager Arlene Loble. such as a water treatment plant,she Metro forecasts that by 2015, Other potential partners in build- said. Washington County's population ing and operating a water treatment Wilsonville does have industrial will rise to 500,000 and the Portland- plant on the Willamette include Ti- land elsewhere that would be appro- Vancouver area will increase to 2 gard,Tualatin,Sherwood,King.City, priate fora plant,Loble added. million people.As population grows, Durham and Canby, the Clairmont Seibel said the size and capacity of so will the demand for water.Water Water District in Clackamas County a treatment plant would depend on suppliers throughout the metropoli- and Tigard Water District on Bull how many jurisdictions wanted to tan area are conducting, a region- Mountain. Tualatin Valley already participate in building it. A large wide study to determine what addi- serves Tigard east of Oregon 217. plant serving multiple jurisdictions tional sources of water they should Tigard,which has no water source would be more economical to build develop in the next two decades. of its own, is negotiating for one and run than a smaller one,he said. Tualatin Valley, ,which serves with Lake Oswego,its principal sup. If other water districts and cities areas west, north and southeast of plier. Tigard would gain partial need water from the Willamette be- Beaverton,is part of that effort.But ownership of a water source by fore Tualatin Valley does, the latter it also is quietly searching for poten- helping Lake Oswego pay for, ex- is willing to be a partner,sharing its tial partners interested in drawing panding and_upgrading its water water from the Willamette River in treatment facilities. Last month, the .water rights, real estate it might ac- the future. Tigard City Council voted to apply quire and future treatment facilities. Two decades ago the district filed for water rights on the Willamette at Where water from the Willamette for rights which it so far has not Wilsonville. River is concerned, he said, "we used — to draw 150 million gallons Tigard Mayor Jim Nicoli is inter- don't want to hold up anyone who per day from the Willamette.. ested in Tualatin Valley's effort to wants to use it." Three years ago, it applied for tap the Willamette River. rights to draw an additional 250 mil- "I would like to see Tigard become Harry Bodine covers the cities of lion gallons per day. That applica- part of that group," he said. "It eastern Washington County for The tion is in abeyance while the region- makes good sense participating in Oregonian's Metro West news bureau. al water study is finished. getting water from a second source. He can be reached by phone at 294- Tualatin Valley is Washington Just as a backup source in an emer County's largest water supplier. It 5954, by fax at 13 or by mail at gency,it makes good sense." 10245 SW. Parkway, Portland, OR draws up to 54 million gallons per Sherwood City Manager Jim Rapp 97225. day from Portland's Bull Run sys- tem,its main source,up to 6,million said that his city, which also draws gallons daily from the Joint Water water from wells, was definitely in- long- Commission's Coast Range source term pr in participating p a Wig- and can tap wells on Cooper Moun- term project that would tap the Wil- and for 3 million when necessary. lamebe. It recently joined the Joint Water Seibel said Tualatin Valley would Commission — Hillsboro, Forest bid to buy next to 60 acres surplus state land next p the former Dam- Grove and Beaverton -- in helping masch State Hospital to pay for expanding Barney Reser- ital in hopes of voir, giving itself access to another serving the property for a future 15 million gallons of water daily water treatment plant after 1997. Loble said, however, that others also have their eyes on the tract. Leery of Bull Run supplies The property includes Wetlands — Tualatin Valley is looking beyond some of the most pristine land re- these sources because of growth on the horizon. "We are concerned r•.wry w• x: ' s l e't t ' r`�I r✓ 5„ .c�r d t d 's e i about Bull Run being able to meet . i � n ,3 all the demands growth will place ��JLJ 1J Y -� af � i on it," said Gene Seibel, Tualatin Valley's administrator. = 6 � The district has tested the quality Washington County of water from the Willamette River draws water from in cooperation with the Portland three sources. <.," Water Bureau, The tests show the Portland's Bull Run 26 w. "` Ffgrt'an, 84 Willamette at Wilsonville offers a system serves the Hlllsporo ,z" Gateway: good source of drinking water, Sei- Tualatin Valley Water ' bel said. District,its largest Wilsonville, which draws water single customer,plus : Joint Water es As ,a, from wells and plans to drill another. the city of Tualatin and Commission8_ $ippa t� Bull Run system Gre; one this summer,has had to limit its the West Slope and system lei. i� 20 residents' consumption during re- Raleigh water Happy cent s grtime droughts. It al- districts.The Joint !•w 2 Iley� 17 ready is`':' .derating with Tualatin. Water Commission Va Valley. In:. the district has delivers Coast Range f3eavert Mlwaukie water to Hillsboro,. m Tualatin Valley Lake turned a` r 5 million gallons per Dan Water District gar Qswego .r. day of f Y�lp3 water rights to the Forest Grove and Tf • city. Beaverton:Lake LakOego e sw Oswego,delivers waterfrom the Kt� system :.. Clackamas River to its residents carver,.. and to"Tigand King Gity,igtlrham antl Buil Mountain The Tuafatfn est: Valley Wateristrlct is loowng into She 01 ui in �hn" drawmg;"water;from'the Willamette �y r► Redland i 99w ,"Y x b - .-0fe�0l :•.. #. •Rtver anv�ile in° "nswx n.• ' ,.,WISo � �,,� t� _ •Cla[nnont p rtngrshr fnvofu(tig ath POten iafwa�a ;6 ` � Water` commjnitiss it Wi sonvllles April 19, 1995 DRAFT Commercial Business 1234 SW Main Street Tigard, Oregon 97223 Re: Water Conservation Dear Commercial Business Owner: In this day and age of holding the bottom line and maintaining a good public image, area business owners can reduce their summer water usage, save money on their water bills and provide a great public image through water conservation. i The use of water is receiving increasing attention from regulatory agencies, the media, and the public throughout the country. Growing population, concern for the environment, occasional droughts, and economic considerations all point to the need for wise stewardship of this most precious resource. Water conservation is one tool that can be used effectively to help meet these challenges. Water conservation can be generally described as '-'any beneficial reduction in water use or in water losses." This can be achieved in two ways: ❑ Technical measures (such as water saving fixtures, efficient irrigation systems, and reductions if water losses in those systems) ❑ Process or use changes (such as more efficient industrial processes, water reuse, and low water-use landscaping) Since most of the complaints of water waste from the public is towards commercial irrigation systems, because it is very visible and most commercial properties have automatic irrigation systems, here are a few wise watering tips that you may be able to incorporate into your watering plans. i Water early or water late. Less water is wasted to the wind and evaporation during the hours from 9PM to 6AM. Water deep, water infrequently, water slowly and water evenly. This will encourage healthy root systems that develop deeper into the ground rather than near the surface where they are more likely to become dry. Also, most water applied never reaches the plants' roots, so it is not absorbed. In fact the number one complaint about commercial irrigation systems is water running down the streets, parking lots or sidewalks. This is because water runs off if it is applied faster than it can be absorbed by the soil. i Make sure sprinkler heads deliver water close to the ground. This helps prevent water loss to evaporation. The use of drip irrigation or soaker hoses for shrubs is an ideal way of applying water directly to the plants roots, which reduces waste from evaporation or runoff. Make every drop count, check your irrigation system regularly to make sure it provides the right amount of water at the right place and right time. Also be sure to check for leaks and broken sprinkler heads on a regular basis. If a leak or a problem is discovered with the sprinkler system, then repair it as soon as possible to reduce further water losses. The general public is becoming increasingly aware of the need to use natural resources wisely. Responsible businesses can address their community values and expectations by developing and implementing conservation measures that make sense for the local area. Together we can make a difference. If you need help or more information on how your business can reduce its water usage, please call us at 639-4171. Sincerely, City of Tigard AdMm This information provided by the City of Tigard,your water service provider. Make sure sprinkler heads deliver water close to the ground.This helps prevent water loss to evaporation.The use of drip irrigation or soaker hoses for gardens and shrubs is an ideal way of applying water directly to the plants roots,which reduces waste from evaporation or runoff.Make every drop count,check your irrigation sys- tem regularly to make sure it provides the right amount of water at the right place and right time.Also be sure to check for leaks and broken sprinkler heads on a regular ba- sis.If a leak or a problem is discovered with the sprinkler system,then repair it as soon as possible to reduce further water losses. Water only what needs watering.Driveways,sidewalks and streets don't need water- ing;you can clean these concrete areas with a broom.Also wash your car with a bucket a :•.;•," and a shut off nozzle on your hose.Don't let water run down the street. Place mulch around trees,shrubs and plants_.Mulches discourage evaporation,weed Did you know that you growth and erosion.Mulches can be organic(aged manure,compost,bark chips or wood chips)or inorganic(rock and gravel).Organic mulches increase the soil's ability can save money and to store water,help prevent weeds and reduce soil erosion.Inorganic mulches absorb water by: and re-radiate heat from the sun and can actually increase water loss from plants and soil. O Thinking about how you use water. When designing a new landscape,match plants with use zones and watering zones. 0 Using less whenever possible. Consider these typical usage zones in your landscape design. Here are some wise watering tips that "*Public areas are highly visible areas such as the entry to your home.This area you can use to cut your summer water receives the most care and also often uses the most water. your usage,redour water bill and still Private areas are areas where most outdoor activities take place.This area should be maintain an attractive landscape. functional as well as attractive and durable.It also should be designed to use less "a►Water early or water late.Less water water than your public area. is wasted to the wind and Service areas are the working or utility areas of the landscape which are usually evaporation when you water this screened from view(garbage can,dog house,or air conditioning unit).This area way. requires the least amount of water of the three areas. Water deep,water infrequently, Aswell as dividing your landscape into these typical use zones there are also corre` water slowly and evenly.This will sponding water zones. encourage healthy root systems that develop deeper into the ground "*High watering zones are the small,visible,highly maintained areas that are rather than near the surface where considered public areas. they are more likely to become dry. "*Moderate watering zones are private areas which in addition to natural rainfall Established lawns need only about 1 require occasional watering to maintain healthy plants. inch of water per week.Watering thor- ""w Low watering zones are service areas that require only natural rainfall. oughly,but infrequently,produces a deep-rooted lawn that is more water-effi- Remember,match plants with use zones and water zones,and keep plants with similar cient and drought-tolerant. water needs together. 1 Water, water..... Have you been considering a new lawn? The water we drink and use daily is Did you know that during the summer you can use up to two times more water than often taken for granted.If we consider during the winter,just by watering your lawn?If you are considering a new lawn for the process involved between the time your yard,or just wanting to re-seed an established-lawn,then understanding the dif- water is pulled from its source until we ferent types of grasses-can help you have a green,healthy,and water-efficient lawn. open our faucets,we can better under- The following list is of the types of grass,in order of their drought-resistance,that stand the costs involved.Water are available in our area. that is taken from a well or a lo- cal river,is made potable Tall Fescue-This is a relatively new gr for planting ilii the Metro area.It through a treatment facility,and is quite drought tolerant and can often go without water ten(10)days or then it travels 20 to 100 miles longer if the grass is irrigated slowly and deeply whendt is watered.It has the through piping before it reaches deepest rootsystem and will stay greener longer during a drought. our businesses and homes. Perennial&eaass:This is the most commonly planted grass in western Historically,the City of Tigard and Oregon.Turf experts recommend perennial ryegrass most often as it is easy to es- the surrounding areas served by the Ti- tablish and forms an attractive turf for most of the year.Perennial ryegrass is quite dis- gard area water district have relied on ease-resistant with proper maintenance.It does well in light to moderate shade,but water from other cities.We have pur- does not do well in deep shade or poor soil. chased their surplus water.Unfortu- nately,due to 20 years of growth in the Fine Fescue:These grasses are fairly drought-tolerant,but need more frequent wa- metropolitan area as well as additional tering than perennial ryegrass.It loses its beauty after drought conditions.They are federal regulations for higher water qual- best used in the shade and partially shaded areas under low maintenance and high cut ity,we are now experiencing a water length.Fine fescues are moderately disease-resistant. shortage in the Portland metropolitan Bentgra :This is the most dominant grass in the area.Bentgrass is usually an"in- area. vader grass."It will take over even the best maintained lawns planted with other seed The City of Tigard must look for and types after a few years.It can be easily identified in early morning when the dew hangs find a source for its water for the next 20 on the grass.It dominates other lawn grasses because it grows well in the cool times of years.There are numerous options avail- the year,tolerates drought by going dormant,requires very little fertilizer,and gets able,all of which have a financial impact few diseases if it is not over fertilized. on our monthly water bill. K n ry Bluegrass:This grass does.not do well in this area.It is poorly adapted The City Council and staff will contrib- to wet and mild winters. ute many hours in an effort to locate the Rough Stalk Bluegrass:A grass for wet and shady areas only.This grass creates a most cost effective source of water for the citizens and businesses of Tigard. very soft,succulent,dense mat.If planted in other areas it can be a very invasive weed spas As the Council gets closer to identifying Other Options:An"ecolawn"is an alternate to conventional grass lawns.Ecolawns that source,we will continue to commu- combine grasses with selected broad-leaf plants to produce an ecologically stable mix- nicate with the citizens of Tigard by pro- ture of plants that require less maintenance than a typical lawn.Often these mixes take viding current information about our at least two seasons to become established.Check with your local nursery for turf spe- decisions. cialist for a mix you would enjoy. Cross talk As the temperature increases and the ply system carrying domestic water and the City of Tigard requires that all back- rainfall begins to decrease,many of us hoses or piping systems used or in- flow prevention devices be tested on an will begin to use our lawn irrigation sys- tended for some other purpose.Because annual basis. tems.Lawn irrigation systems,when in- of the possibility for contaminated water If you should have any questions regard- stalled properly,will include a backflow or water of questionable quality entering ing the installation or testing of backflow prevention device.Backflow prevention into the irrigation system,all users of the prevention devices on your property, devices are our only line of defense from public water system are required to in- please call our Water Quality Technician potential or actual cross connections to stall backflow devices on their irrigation at 639-4171.Also,as a reminder,plumb- the public potable water system. systems.A backflow device prevents the ing permits do need to be issued on all flow of water back into the public water new installations of lawn irrigation sys- Cross connections,actual or potential, system.The Oregon Health Division and are connections between the water sup- tems. J41lei let S ►\� �.y�� a' April 18, 1995 Jack Polans • P' 16000 S.W. Queen Victoria P1. - King City, Oregon 97224 Alice Z. Schlenker, Mayor and lake Oswego Council Members Post Office Box 369 lake Oswego, OR 97034 1. I am reading from a public document on The Tigard Water District Board Of Commissioners Regular Meeting Agenda -- Serving the Unincorporated Area People, dated Wednesday March 29, 1995 MINUTES. at 7:00 p.m., and concerning pages 3 & 4, of number 7-b as follows: Directorfs Report by Ed Wegner, City of Tigard, who states, in effect, that the Agreement will assign The Nater Rights to a new agency (named differently than They of Tigard) for an estimated 42 million Z3..this is Phase 1 of the process. Phase 2 is the composition of the board (lake Oswego,wants a 3 to 2 composition; and Tigard wants 2-2-1 which is simu- lar to the composition of our other oar s), operating proeea res, responsibility for leading the operations, and establishing technical committees so staff can communicate direct]y with specific people. 2. The following, as a writer in the Public's best interest (for the past four (4)) years in the State of Oregon) is information that I have obtained: Under The Intergovernmental Oswego/Tigard possib a Contract: Oswego (who now owns The Water R g? t); wants a 3-voting rights to Zo gardfs votes. Tigard wants a 2-member yoking of each 2' cities, and then both cities seek a fifth member to vote -- thus the 2-2-1 composition.' 3. Further: Both parties are in agreement to place the Water Rights into a new AA enc In case of one or both cities exercise the conTr-a-Ect by wanting outoT the contract. 4. Further: The New "Agency," much like a shell corporate structure will have a ited authority, in acting for the two cities by establishing its own paid staff_ to act out the many Phases needed such as minutes & reports, the wholesale water supply "Agency" costs of service & retails, the use of the full water rights on the clactamas river, the future possible act &/or taking over the place of the Intergovernmental Water Board (IWB) and its responsibilities, and or any toner use- ful act that the Oswego/Tigard agree upon, under the haws of The State Of Oregon. 5, Further: The Intergovernmental Agreement between The City of lake Oswego and The City of Tigard can be cancelled by one or both parties and when ,carried out, the "Agency" shell will end and any new contract may permit Lake Oswego to get back their Water Rights, anal City of Tigard receive their fair share to continue under its new contract - - of which.both cities abiding under the IAws of The State of Oregon. 6. Further: Any water bond issues may be acted upon by the two-cities possibly us- n3�eir revenue sale of water or going for other water bond issues via taxes, etc. Also, water bond issue may run from 51,% to 8% with tax-exanption. Also, the possible Regional or Sub-Regional water supply will be needed by the two- cities for future use. loft continueds Jack Polans to lake Oswego Mayor & Council Members -- dated April 18, 1995 7- Furthers If the Oswego/Tigard Contract is finalized, it appears. to me that with- out al Conditions entered into the said ContractjThe Intergovernmental Water Agreemen I o C t o igard, City of King City, City of Durham and the Un- incorporated-people will not be able to complain of any disagreement they all may or may not have against .the legal Wording of the possible Intergovernmental Oswego -Tigard Agreement, other thin possible court action. THEREFOREs legal Conditions may be setforth as Tigard City 'Administrator, Bill Monahan,, saidto me several Months back when I did asked him the question, "What will be the legal Relationship be- tween The IGi and The Intergovernmental Oswego/Tigard agreement In ..Monahan answer- ed, conditions may have to be placekinto The Oswego/Tigard Agreement. 8. Furthers Also, it appears to me that both The Intergovernmental Water Board and The ` D Commissioners' Board may or may not any longer be useful to the possible future Oswego/Tigard Agreement. 9. Furthers People I have spoken to (both layman and profissional) suggest that the FIFTH person under the Osxejo/Tigard Contract Agreement be an independent water- �edgeable. person. /a, Furthers As a writer in the publics best interest for the past four years, I w11 try to answer any questions by the Mayor and Council Members. c k Fol-no copies: lake :Oswego Mayor • Council XillbiErs V1 Tigard City Administrator, Bill Monahan 2' of 2 April 14, 1995 City of Tigard Intergovernmental Water Board 13125 SW Hall Blvd. Tigard, Or. 97223 Dear Chair Scheidrich and Board, Please accept my resignation as the representative from King City as I wll soon be moving out of state. It has been a privilege and a pleasure to serve with such able persons and I thank you all very much. I also wish to thank Ed Wegner and staff for their good work in providing education and information to myself and to my alternate, Jan Drangsholt. Sincerely, Violet Yager King City