02/14/1996 - Packet -
. • „ .
:- :Serving Tigard, Kzng Cory, Durham and Unincorporated Area
.
Wednesday, February 1 . 1996
5 3Qp.rn. : . .
1 Call to':Order
2: Roll Call and Introductions
3. Executive Session - Bill Monahan ;
..
4 Uisltor Comments
5 Approve 3anuary 1Q, 1996 Meeting Minutes
•
6 Election of Officers
7' Director's Report Eri Wegner ..
8 . Non Agenda Items
9 AdJournmerit
Executive Session: The Intergovernmental Water Board may go into Executive
Session under the provisions of ORS 192 :660 (1) (d),-(e), &. (h) to discuss labor .
relations, real property transactions, and current and pending litigation issues All
discussions within this session are confidential, therefore nothing from this'_meeting
may be disclosed by those present Representatives of the news media are allowed
to attend this session, but must not disclose any'information discussed during ,this
"
... ession
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• INTERGOVERNMENTAL WATER': BOARD MEETING
January `10, 19 9 6
BOARD MEMBERS PRESENT: Bill Scheiderich, John Budihas,
Beverly Froude, Paul Hunt and Peggy
Manning
STAFF PRESENT: Bill Monahan, Ed Wegner, Mike
Miller, Randy Volk and Kathy Kaatz
VISITORS PRESENT: Jack Polans, Steve Feldman, Eric
Rothstein and Bob Tomlinson
1. Call to Order
The meeting of the Intergovernmental Water Board was called to
order at 5 : 30 p.m.
2 . Roll Call
Roll call was taken and all members were present with the
exception of Beverly Froude who arrived at 5 : 35 p.m.
3 . Approval of November 8, 1995 Minutes
• The minutes of the November 8 , 1995 Intergovernmental Water
Board were approved as written. A motion was made by John
Budihas and was seconded by Paul Hunt and a voice vote passed
unanimously.
4 . Executive Session - Bill Monahan
A motion was made by Paul Hunt which was seconded by Peggy
Manning to convene the Executive Session under the provisions
of ORS 192 . 660 to discuss issues of property negotiations .
5 . Rate Study Update
Eric Rothstein, Senior Economist with CH2M Hill presented a
status report of the Rate Study (handout presented to Board) .
The areas covered included revenue requirement developments
(operations and maintenance budget and the capital improvement
plan) which have been reviewed by staff . Also covered the
cost allocation process which included review of all of the
modeling although they are waiting on some data from staff to
complete this analysis . The final major step of the cost of
service work is to take the costs that are allocated to the
individual customer classes and design rates that will recover
the costs allocated to those classes which is pending at this
time. Mr. Rothstein stated that the technical work at this
• time is pretty well complete since the rate design portion of
the project is not as time consuming.
.J
Mr. Rothstein continued to state that relative to the schedule •
the rate design and reporting should be completed in
approximately two weeks . Mr. Rothstein continued by
discussing some of the rate design options available:
a. Adjust the current rates with quantity allowance;
b. Minimum charge and uniform volume by class;
C . Irrigation and residential conservation rates; and
d. Surcharges (pumping, outside district, meter size) .
Chair Scheiderich questioned the system development charges
and Mr. Rothstein stated that these charges fall outside the
scope of this rate study. Commissioner Manning questioned
whether CH2M Hill would present examples of different types of
modeling (with and without surcharges) ? Mr. Rothstein stated
that would be provided. Commissioner Hunt questioned whether
the data Mr. Rothstein' s firm is waiting for is J rom our
Finance Department and Mr. Rothstein agreed. Mt. Wegner
clarified that the data requested was not readily available
and some research was involved to collect the needed data.
Commissioner Budihas questioned whether this data would be
available by next month and would it be presented at the next
meeting? Mr. Rothstein stated that they are anticipating
being completed by next month and the information will be
presented at the next meeting and the Board will then have
time to review the information. Commissioner Hunt questioned •
whether the determination needed to be made at this time in
regards to pumping? Mr. Rothstein stated that prior to making
a final rate is when the decision would need to be made on
pumping.
6 . Director' s Report - Ed Wegner
Mr. Wegner stated that since the December meeting was
cancelled, included in the packet of information distributed
was the December written report from CH2M Hill, 'utility
billing memo from Wayne Lowry which includes the changes, a
copy of memo to Lorna Stickel on the Regional Water Supply
Plan outlining the comments incorporated from the IWB and the
Tigard City Council , monthly water use reports from October,
November and December. Mr. Wegner stated that we will provide
the Board with the annual water use summary.
Commissioner Froude questioned. whether they were any storm
related water problems? Mr. Wegner stated that even though
there was a power outage, we did not experience any
interruptions of water service. Mr. Wegner continued to say
that there was a slight problem at the High Tor. site (1-1-96)
which involved a malfunction with the SCADA system which
overflowed the reservoir causing some minor damage to some
residences . Mike Miller is currently investigating this
problem for future prevention. •
IWB Meeting Minutes - January 10, 1996 Page 2
• 7 . Non Agenda Items
Chairperson Schederich questioned the election of new officers
and it was stated that the Board made the decision to elect
new officers the first meeting in February to accommodate new
members appointed in other areas . This will be completed on
the February agenda.
Visitor' s Comments
Mr. Jack Polans from King City, questioned after hearing the
presentation of CH2M Hill, the cost to consumers? Mr. Polans
continued to say that it was his understanding that in
February CH2M Hill would make a presentation on final water
rate model . Mr. Polans stated that another part that needs to
be included in this rate are Lake Oswego and Tigard- getting
together, which would include a 190 intergovernmental
agreement between Tigard and Lake Oswego. He also stated
that another possibility is an agreement of Tigard, Lake
Oswego and the Willamette River (1/3 , 1/3/, 1/3) . Mr. Polans
shared his concern with the rates being double the current
rates, which would have an effect on� the residents of King
City, who live on limited incomes .
Mr. Polans stated that he did not know what the model work
�`. being performed by CH2M Hill consists of and questioned how
they can come up with rate.
Mr. Polans stated his concern with the length of time Lake
Oswego and Tigard have been working on an agreement .
8. Adjournment
The following items were noted for the next meeting: follow
up to the Executive Session held tonight, discussion of a
capital improvement plan, rate study and election of new
officers.
A motion was made by Commissioner Hunt to adjourn the meeting
which was seconded by Commissioner Budihas and voted upon
unanimously. The meeting adjourned at 6 :20 p.m.
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IWB Meeting Minutes - January 10 , 1996 Page 3
Sheet1
ate Lake O. in Bull Run TVWD in Well #1 in Well #2 in Well#3 in Total MG MG in Demand
MGD in MGD MGD MGD MGD MGD Pur./Prod. Storage in MG
1/1/96 2.38 0.573 0.548 3.501 17.82 4.131
1/2/96 3.37 0.573 0.549 4.492 18.1 4.212
1/3/96 2.93 0.573 0.548 4.051 17.57 4.581
1/4/96 3.78 0.575 0.547 4.902 18.36 4.112
1/5/96 3.14 0.573 0.544 4.257 18.45 4.167
1/6/96 2.15 0.574 0.547 3.271 17.36 4.361
117/96 3.28 0.571 0.41 4.261 17.2 4.421
1/8/96 2.99 0.573 0.31 3.873 16.86 4.213
1/9/96 3.46 0.574 0.547 4.581 17.33 4.111
1/10/96 4.01 0.559 0.592 5.161 18:3 4.191
1/11/96 3.45 0.574 0.582 4.606 18.69 4.216
1/12/96 2.81 0.573 0.592 3.975 18.42 4.245
1/13/96 2.81 0.574 0.592 3.976 17.99 4.406
1/14/96 3.58 0.572 0.592 4.744 18.31 4.424
1/15/96 3.29 0.574 0.592 4.456 18.27_ 4.496
1/16/96 2.53 0.574 0.592 3.696 17.7 4.266
1/17/96 2.93 0:573 0.592 4..095 . 17.47 4.325
1/18/96 4.66 0.574 0.592 5.826 19.1 4.196
1/19/96 2.51 0:57 0.592 3:672 18.6 4.172
1/20/96 2.87 0.574 0.592 4.036 18.34 4.296
1/21/96 2.99 0.574 0.592 4.156 18.19 4.306
1/22/96 3.29 0.573 0.592 4.455 18.35 4.295
1/23/96 3.04 0.574 0.592 4.206 18.81 3.746
1/24/96 3.49 0.572 0.592 4.654 19.12 4.344
1/25/96 2.12 0.573 0.592 3.285 1 18.15 4.255
1/26/96 2.74 0.572 0.592 3.904 17.84 4.214
1/27/96 3.32 0.572 0.592 4.484 18.05 4.274
1/28/96 3.24 0.571 0.592 4.403 18 4.453
1/29/96 3.25 0.572 0.592 4.414 i 18.02 4.394
1/30/96 4.59 0.468 0.492 5.55 17.77 5.8
1/31/96 2.97 0.387 0.455. 3.812 16.16 5.422
Averages 3.160323 #DIV/0! #DIV/0! 0.563161 0.558935 4.2824191 18.022581 4.35629
Page 1
Sheet1
Total Water Purchases/Production and Amount Sold During 1995
onth LO. Total PDX Total TVWD Well#1 in Well #2 in Well#3 in Total MG Total MG
in MG in MG Total in MG MG MG Pur./Prod. Sold
Jan. 95 128.85 3.75 0 0 0 0 132.6 134.33
Feb. 95 103.28 1.53 0 0 0 0 104.81 101.62
Mar. 95 127.15 0 0 0 0 0 127.15 111.24
Apr. 95 119.48 0.028 0 0 0 0 119.508 103.58
May. 95 142.49 11.09 0 0 0 0 153.58 138.6
Jun. 95 151.25 49.86 0 0 1.52 0 202.63 153.52
Jul. 95 177.83 42.68 14.76 2.9 18.88 0 257.05 210.16
Aug. 95 141.83 8.13 54.25 17.59 18.42 0 240.22 265
Sept. 95 111.38 4.67 46.38 17.41 17.55 0 197.39 225.37
Oct. 95 104.16 0 1.51 17.98 17.89 0 141.54 188.3
Nov. 95 90.22 0 1.6 17.32 16.94 0 126.08 126.14
Dec. 95 106.61 0 1.6 17.84 17.17 0 143.22 122.75
Totals 1504.53 121.7 81 120.1 91.04 108.37 0 1945.778 1880.61
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Intergovernmental Water Board
FROM: Wayne Lowry, Finance Director
DATE: February 14, 1996
SUBJECT: Water Study Update
No significant progress has been made during the past month on the Water rate Study
being conducted.by CH2M Hill. We have been given a list of information required by the
firm to complete their work. Some of the information is not readily available and has to be
developed from other information. In addition, staff in both the Finance and Maintenance
Services areas have been delayed in developing the needed information due to the City's
response to the various disasters over the past several weeks.
We expect to deliver most of the requested information to the consultants by next week. I
expect.some draft information will be available at the next IWB meeting in March.
If you have any questions about-the status of the rate study, please call me at 639-4171
ext. 345 or Mike Miller at-ext. 395.
CITY OF TIGARD, OREGON
RESOLUTION NO. 96-
A RESOLUTION OF THE TIGARD CITY COUNCIL DECLARING' A STATE OF
EMERGENCY AS A RESULT OF THE 02/06/96 STORM.
WHEREAS; starting on February 6, 1996, a flood hit the City of Tigard with water levels exceeding the
1 00-year floodplain levels; and
.WHEREAS, in the City of Tigard there was numerous homes and apartments damaged, as well as
s
personal vehicles; and
WHEREAS, figures are still not available for the amount of loss caused by the flood; and,
WHEREAS, the City of Tigard has incurred, to date, over $100,000 for public.property damage and
emergency services expenses; and
WHEREAS, Tigard activated its Operations EOC at 8:00 AM on Tuesday, 02/06/96 and deployed all
public works personnel and many law enforcement and community development personnel to meet the
emergency; and
WHEREAS, Tigard has committed all°appropriate resources(personnel and equipment)_ since 02/06/96 to
attempt recovery from the flood and
and f Tigard wants to, access County, State and. Federal assistance for Public
Assistance Funds
WHEREAS; the�City of Ti de financial relief for private property needs within the City and its water
service area. The City also needs assistance.in restoration of all public facilities at Cook Park (including
restrooms, boat dock and ramp, picnic shelters; athletic fields& amenities, and the paths and roads.for
pedestrian and.vehicular traffic); road; bike and pedestrian pathways throughout the City,; and debris
removal'and disposal.
NOW, THEREFORE; BE`IT RESOLVED:by-the TigardCity,Council that:
Section.t: The President of the United States.and the Oregon Governor have declared a disaster
area for many counties within Oregon, including Washington County. The Tigard City Council declares a
State of Emergency in Tigard. Further, Tigard City Council is now requesting that Washington County
include the City .of Tigard, by direct designation, in its request to the Governor of Oregon for disaster
assistance,as a result of the 02/06/96 flood.
Section 2: The Tigard City Council directs the Tigard Emergency Manager, Ed Wegner, to take any
and all steps authorized by law-to coordinate management of this emergency including but not limited to
requesting appropriate County, State; and Federal assistance.
PASSED: This 13th day of February, 1996.
ATTEST: Mayor-City of Tigard
City Recorder_City of Tigard
(f Im/stmres.2-6
RESOLUTION NO. 96-
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