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05/12/2004 - Packet Intergovernmental Water oar Serving Tigard, King City, Durham and Unincorporated Area MEETING NOTICE Wednesday, May 12, 2004 5:30 p.m. City of Tigard Water Auditorium 8777 SW Burnham Tigard, Oregon 97223 ' FILE COPY Intergovernmental Water Board Meeting Serving Tigard, King City, Durham and Unincorporated Area AGENDA Wednesday, May 12, 2004 5:30 p.m. 1. Call to Order Moll Call and Introductions Motion to call meeting to order, staff to take roll call. 2. Approval of Minutes—March 10,2004 Motion from Board for minute approval. 3. At-Large Member Applications—Twila Willson 4. Budget CIP Presentation—Brian Rager(1 S minutes) 5. Report on Current Water Situations—Brian Rager(1 S minutes) 6. Informational Items Items will be discussed briefly if time allows—otherwise printed info will be distributed. 7. Public Comments Call for any comments from public. Public comments are limited to 5 minutes per person. 8. Non Agenda Items Call for non-agenda items from Board. 9. Next Meeting- Wednesday,June 9,2004, 5.30 p.m. —Tigard Water Auditorium 10. Adjournment—Approximate Time 7:00 p.m. Motion for adjournment. A light dinner will be provided. Executive Session: The Intergovernmental Water Board may go into Executive Session under the provisions of ORS 192.660(1)(d), (e), (9&(h)to discuss labor relations,realproperty transactions,current andpending litigation issues and to consider records that are exempt by law from public inspection. All discussions within this session are confidential; therefore nothing from this meeting maybe disclosed by those present. Representatives of the news media are allowed to attend this session,but must not disclose any information discussed during this session. Intergovernmental Water Board Meeting Minutes March 10, 2004 Members Present. Patrick Carroll, Norm Penner, Dick Winn, Brian Moore, Bill Scheiderich Staff Present. Dennis Koellelmeier and Sam Morrison Visitors: Bob Fuller, Dave Mustonian, Paul Owen, and Marc Delphine 1. Call to Order Commissioner Patrick Carroll called the meeting together at 5:35 p.m. Roll Call Introductions 2. Approval of Minutes—December 10, 2003 and February 11, 2004 Commissioner Dick Winn motioned to approve the minutes and Commissioner Brian Moore seconded the motion. The vote was unanimous to approve the minutes of both meetings, December 10, 2003, and February 11, 2004, as submitted. . 3. Vulnerability Assessment Briefing— CH2M Hill ■ Dave Mustonian of CH2M Hill provided an overview of the Vulnerability Assessment process ■ Commissioner Winn asked to be allowed to review the report and staff indicated that arrangements would be made to accommodate his request ■ Commissioner Scheiderich asked that a confidential memo be prepared that explained which security improvements would be addressed in the budget for FY 2004/2005 for the Vulnerability Assessment 4. Proposed FY'04-05 Budget, Water UP The proposed budget for FY 2004/2005 Capital Improvement Projects was distributed to the board. The board will review the document and forward any questions or comments to staff at the next meeting. Intergovernmental Water Board i March 10,2004 DRAFT COPY 5, Acting PW Director's Report—Dennis Koellermeier Mr. Koellermeier reviewed the following bulleted items in detail: ■ Average daily water demand is 5.2 mgd ■ ASR well #1 is 60% loaded ■ ASR well#2 drilling has started ■ Joint Water Commission Membership Ordinance was passed by the Tigard City Council this week ■ Portland rate negotiations—staff reported lack of progress ■ Discussed letters exchanged with Portland's Commissioner Saltzman ■ Copies of these letters will be marked "Confidential" and shared with the board members ■ Copies of the Consortium's strategic plan were distributed and comments were to be returned to staff to forward to Portland ■ Discussion of the value of the Consortium ■ Joint Water Commission board appointment—Commissioner Moore reported that our JWC membership offers three board seats. City Council accepted a plan to appoint Councilor Brian Moore, City Manager Bill Monahan, and one member selected by the IWB ■ Commissioner Dick Winn was appointed to serve as the additional member on the JWC ■ Report of parasite issue on Willamette River 6, Informational Items—Dennis Koellermeier Staff error—They failed to complete the research and advertise for At-Large Board Member. 7. Public Comments Questions from Paul Owen about Willamette, which were discussed. 8. Non Agenda Items Commissioner Norm Penner announced that the Tualatin River National Wildlife Refuge would be holding a groundbreaking on May 15, 2004, and the public is invited. 9. Next meeting date—Tuesday, April 20, 2004, at 6:30 p.m. — Town Hall Joint Meeting with City Council Commissioner Moore requested that a copy of the three source studies and parasite study on the Willamette River testing should be included in the April joint work session with the Tigard City Council and Intergovernmental Water Board. 10. Adjournment—Approximate Time 7:00 p.m. Intergovernmental Water Board 2 March 10,2004 DRAFT COPY City of Tigard,Oregon System: Water Division Name:Water Division Number:6270 Account Number:0 Acct Description: CIP Em $465,834 $433,863 $779;372 $30,00 ' Water Service Installations $30,000 $30,000 $30,000 $30,000 $40,00 ` Defective Meter Replacements(1 1/24nch and larger) $40,00 $40,00 $40,00 $40,00 $15,00 ' Defective Meter Replacements(Smaller sizes) $15,00 $15,000 $15,000 $15,000 $60,00 ` Meter Installations $60,000 $60,00 $60,00 $60;00 $50,000 ' Fire Hydrant Installations(replacement/upgrades) $25,000 $25,00 $25,00 $25,00 $60,00 ` 2"Service Line Replacements $25,000 $25,000 $25,000 $25,00 $162,622 ' Gaarde St.Phase II Water Relocate $50,000 $50,00 $50,000 $50,00 $78,750 ' Water Main Installations $78,750 $78,750 $78,750 $78,750 $37,50 ' Vulnerability Study $35,000' Water Line Replacement-SW Walnut(135th to 121st- $330,000 $330,00 $330,000 $330,000 based on DEA estimate). Project Is split 50/50 w/Water SDC. $70,00' Security Vulnerability Evaluations and Upgrades $10,000- $100,000- $100,001 (Implementation of Vulnerability Study) $87,50 ' Telemetry Upgrade $87,50 $87,500 $87,500 $87,50 Reservoir structural repairs(10 mgr.,I/4,2.5 mgr,Hi-Tor) $70,00 $70,00 $70,000 $70,00 Hall BlvdJWall Street intersection and approaches-now 8" $50,00 $50,000 $50;000 $50,00 line. i:CitywideBudget 05/Expendkures/6270 Water FY 05.x1s Page 1 of 1 5/12/2004 12:01 PM City of Tigard,Oregon System: Water Division Name:Water SDC Division Number:6270 Account Number:0 Acct.Description: CIP $26,828 $32,404 $225,000 $50,000 ' Water Main Oversizing: Additional funding needed in 04105 to $200,000 $200,000 $200,000 $20000 pay for larger subdivision projects where major distribution lines for the 550-foot zone will be installed. $50,000 ' Secure 5W Reservoir 2 site;two options: $550.000 I $550,000 I $550;000 I $550,0001 1) Agreement with School District to waive up to$200K in permit fees);or 2) Purchaseaseparate parcel. $35,000 ' Water Line replacement-SW Walnut(135th to 121st-Based $330,000 $330,000 $330,000 $330;000 on DEA estimate). Project is split W50 with Water Fund. i:CK*de/Budget 05fExpenditures/6270 Water SDC FY 05.x1s Page 1 of 1 5/12/2004 12:02 PM City of Tigard,Oregon System: Water Division Name:Water CIP Division Number:6270 Account Number:0 Acct.Description: CIP P$=449773 $262,872 $4,490,857 $770,000 ASR: COT-2R.(Production well)and COT-3T(Test well) $660,000 $660,000 $660,000 $660,000 $14,572 ASR: COT-31R(Production well) $900,000 $900,000 $900,000 $900,000 ASR: COT-4T(restmell) $210,000 $210,000 $210,000 $210,000 $230,929 Feasibility Report,Phase II-Scoggins dam Raise $389,490 $389,490 $389,490 $389,490 $0 Bull Run Regional Phase II Report $0 $0 $0 $0 $134,240 JWC,Raw Water'Pipeline Pre-design $578,000 $578;000 $578,000 $578,000 550-Foot Zone Improvements $500,000 Reservoir#2 Construction $3,910,000 $3,910,000 $3,810,000 $3,910,000 $30,000 10 MG Transfer Pump Sta.Upgrade $2,175,000 $2,175;000 $2,175,000 $2,175;000 $30,000 Canterbury Supply Unes $1,047,300 $1,047,300 $1,047,300 $1,047,300 $30,000 Reservoir#2 Supply Lines $608,400 $608,400 $608,400 $608,400 $30,000 12"Canterbury Loop $688,200 $688;200 1 $688,200 $688,200 `(NOTE: 550'improvements wiltbe funded'by a bond Issue) Sain Creek Tunnel'Study: JWC Joint Project $180,000 $180,000 $180,000 $180,000 is Citywide/Budget 05/Expenditures/6270_Water CIP FY Ill Page 1 of 1 5/12/2004 12:01 PM Clean Water Services Master Plan Water Quality/Quantity $150,000, As a result of the master plan, individual plans were prepared to restore the beneficial uses of streams in each watershed within the Tualatin Basin. The Fanno Creek Watershed Plan provides the plan for the Tigard area. The beneficial uses the plan is expected to protect include: the survival of resident fish an aquatic life, salmonid spawning and rearing, water-contact recreation, aesthetics, fishing, and water supply. The plan accomplishes this by identifying prioritized projects and other management actions that will improve water quality and flood management. Water Quality Enhancement Water Quality/Quantity $50,000 This project reconstructs the existing water quality pond to a new swale or extended dry pond on Steve Street west of 81st Avenue. Also included in the project is the enhancement of the water quality facility on Greensward Lane between 88th Avenue and Hall Boulevard by planting the facility with native grasses, trees and shrubs, and installation of a temporary irrigations system. Fanno Creek Streambank Restoration water Quality/Quantity $50,000 Streambank stabilization at three sites along Fanno Creek including non-native vegetation removal, and native vegetation plantings is proposed. Site areas include 8 acres at the new library site, 5 acres at Bonita Park and 7 acres at Fanno Creek Park. These are degraded areas that will be restored to improve water quality in the creek and reduce damage caused by flooding. The project will also include additional funding for natural area restoration through grants from the Oregon Watershed Enhancement Board,Metro and the U.S. Fish and Wildlife Service. WQF 012 (88a' & Greensward Lane) Water Quality/Quantity $20,000 WQF 030 (81s`& Steve Street) Two Water Quality Facility Enhancement Projects—This is a continuation of the City's Water Quality Facility enhancement program as identified in the City's five-year plan. `i. Project Funding Source Amount Water Service Installations Water $30,000 This is another long-term program for the department. Each year the City adds new customers to the system through individual building permits or additional water services. Customers apply for a new water service, and Public Works staff installs the service line and will set the meter (see Meter Installations line item). Defective Meter Replacements (11/2 inch &larger) Water $40,000 This has been one of the long-term projects for the Public Works department. The large meter replacement program is for the systematic testing, repair and/or replacement of all 1 %i-inch and larger water meters. Meters of this size have developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meters. FY 2004-05 Capital Improvement Program Page 10 of 15 Project Funding Source Amount Defective Meter Replacements (Smaller sizes) Water $15,000 This has been another one of the long-term projects for the Public Works department and is similar to the program for 1 Y2-inch meter replacements. But this program is for the smaller meters. Meters of this size have also developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meters. Meter Installations Water $60,000 This on-going program ties in with the Water Service Installations program. When new water customers, or existing customers who need an additional water service, apply for a new service, Public Works staff install the service line and will set the new meter. Fire Hydrant Installations (Replacement/Upgrade) Water $25,000 The City is in the process of replacing older, two-port fire hydrants because it has been shown that Tualatin Valley Fire & Rescue (TVFR) can not pull adequate flows from them in emergency situations. TVFR e4uipment works best with 5 V4-inch ports; these older hydrants have smaller ports. The newer, three-port models have 5 Y4-inch ports. FY 04/05 will be the last year of hydrant replacements. After that, the City will budget approximately $10,000 per year to pay for repair or replacement of any hydrants that are damaged in auto accidents, or to pay for new hydrants in infill situations. 2-inch Service Line Replacements water $25,000 This on-going program replaces existing 2-inch galvanized service lines with new copper service lines. There has been an observed increase in leaks on galvanized service lines, which results in an overall water loss to the City's system. This program is vital in order to reduce the amount of lost water, and therefore revenue, to the City. It is anticipated that this will be the last year where this program will be needed. Gaarde Street Phase 2 Water Relocate water $50,000 This project is in coordination with the Gaarde Street Phase 2 roadway improvement project. Due to vertical adjustments to the roadway, portions of existing water lines in the roadway had to be relocated. Much of this work will be completed in FY 03-04,but work will continue into FY 04-05. Water Main Installations Water $78J50 This on-going program is based on the needs identified in the "Water Distribution System Hydraulic Study — May 2000", and is for the routine replacement of leaking, damaged and older water mains throughout the water system. In most cases the existing mains have adequate capacity and will be replaced with the same diameter water mains. This program is also for the completion of loops in the system to maintain hydraulic efficiencies. FY 2004-05 Capital Improvement Program Page 11 of 15 Project Funding Source Amount Security Vulnerability Evaluation and Upgrades Water $100,000 This is an EPA-mandated program to evaluate and mitigate security vulnerabilities in the City's water system. Sensitive facilities would include reservoirs, pump stations, wells, and other facilities where access is limited. The study has evaluated the City's current security measures and has recommended certain improvements that should be implemented over the next two years. It is anticipated that this project will be completed during FY 05-06. Telemetry Upgrade Water $87,500 The existing telemetry system is out of date and the software and hardware are no longer supported by the manufacturer or local representatives. The City has also experienced failures of controllers at various sites due to the aging of the overall system. Replacement of controllers can take up to three weeks, which is not adequate for the City's need to have continuous monitoring ability of the water system. The upgrade process will enable the City to have up to date technology that is more user friendly,and to explore modes of communication other than the phone line system currently used. Water Line Replacement—SW Walnut(135th to Water-$330,000 $660,000 121st Ave) Water SDC-$330,000 This project is in conjunction with the Walnut Street improvements to be jointly completed by Washington County and the City over the next two fiscal years. The "Water Distribution Hydraulic Study— May 2000" recommended that a new 24-inch water line be completed between 120 Avenue and Barrows Road. In addition, a separate 16-inch water line is needed approximately between 132d Avenue and Walnut Lane. The roadway improvement project makes it timely for the installation of these transmission water lines. The funding of the water improvements will be roughly 50% from the Water Fund and 50% from the Water SDC fund. Reservoir Structural Repairs water $70,000 The City has identified that certain repairs should be made to the following reservoirs: 10 MG reservoir at Bull Mountain Road/125t' Avenue; Reservoir No. 4 (1.0 MG), north of Beef Bend Road on 122, Avenue; Reservoir No. 3 (2.5 MG), south of Walnut Street on 135 Avenue; and the Hi-Tor reservoirs. Hall Boulevard/Wall Street Intersection: New 8-inch Water $50,000 Water Line. This project is in conjunction with the roadway CIP and will include installation of a new 12-inch water line that will eventually be extended with Wall Street. Water Main Line Oversizing Water SDC $200,000 During the course of the year the City may find the need to upsize a planned pipeline through a new development, thus accomplishing an identified capital improvement as listed in the "Water Distribution System Hydraulic Study—May 2000." FY 2004-05 Capital Improvement Program Page 12 of 15 Project Funding Source Amount Secure 550-Foot Reservoir No. 2 Site Water SDC $550,000 The City has been working with the Tigard Tualatin School District (TTSD) with regard to locating the 550-foot Reservoir No. 2 on their'Alberta Rider school site. Part of the proposed agreement with TTSD is to grant a credit against permit costs up to $200,000. It is anticipated that TTSD will use up approximately$50,000 of the credit in FY 03/04, with the remainder to be used in FY 04/05. 550-Foot Service Zone Improvements Reservoir No. 2 Water CIP $3,910,000 (Construction) This reservoir is proposed to be located on the Tigard Tualatin School District (TTSD) site for the Alberta Rider Elementary School. Constructing this reservoir will eliminate some of the demand currently supplied by the 713-Foot pressure zone. Supply to the reservoir will be provided through the transfer pump station upgrade and transmission piping projects separately listed. 10MG Transfer Pump Station Upgrade Water CIP $2,175,000 The existing transfer pump station, located on the 10 MG reservoir site at Bull Mountain Road/125t' Avenue, serves both the 550-foot and 713-foot service zones. The Water Distribution System Hydraulic Study identified a need to replace this pump station with one that would provide a higher pumping capacity to both service zones. Construction of this improvement increases pumping capacity from 2,000 gpm to 3,300 gpm for the 713-foot service zone. The pump station will also provide 3,900 gpm to the 550-Foot Zone Reservoir No. 2 listed previously. Along with the piping improvements listed below, the existing pump station at the Canterbury site(Pump Station No. 1)will be abandoned. Canterbury Supply Lines IWater CIP $1,047,300 Part of the overall improvements to the 550-foot service zone includes increased transmission capacity to the Canterbury Hill area from the new reservoir and transfer pump station upgrade listed above. The transmission line will be 18-inch diameter and is proposed to be extended from the transfer pump station site easterly in Bull Mountain Road, north along Highway 99W, across Highway 99W and easterly.in Canterbury Lane. This improvement will allow abandonment of Pump Station No. 1 at the City's Canterbury site. Reservoir No. 2 Supply Lines Water CIP $608,400 This improvement is needed for existing and future needs in both transmission and distribution to serve the new reservoir and pump station upgrade projects listed above. A new line will be constructed between the new transfer pump station and Reservoir No. 2, ranging in size from 18-inch to 24-inch. The line will extend in 125th Avenue, Bull Mountain Road, and Terraview Drive (Arlington Ridge subdivision). Coordination with existing residents in Arlington Ridge will be important, as Terraview Drive is a fully-improved local residential street. 12-Inch Canterbury Loop Water CIP $688,200 The final component of the 550-foot service zone improvements is a looped system around the Canterbury Hill area. This improvement will create better fire flow for the area, provide for future growth and remove dead end water quality problems. The 12-inch loop will be extended roughly as follows: from the intersection at Canterbury Lane/109th, easterly in Canterbury Lane to 10P Avenue; north in 103`t Avenue to Inez Street; east in Inez Street to 100th Avenue; south in 100'' Avenue to Murdock Street; west in Murdock Street to 109th Avenue;north in 109t'Avenue to Canterbury Lane. FY 200405 Capital Improvement Program Page 13 of 15 Project Funding Source Amount Aquifer Storage and Recovery(ASR): COT-2R— Water CIP $660,000 (Production Well) & COT-3T (Test well) Tigard has been using ASR Well No. 1 for the last full year and has had positive results. That well is capable of a distribution capacity of 1.0 MGD during the summer months. The City also completed an ASR expansion study which indicated that the City could achieve a total of 5 to 6 MGD from ASR wells placed around the City's aquifer. ASR provides the ability to inject water during the winter months in the aquifer (when water is plentiful), store the water in the aquifer for a few months, and then withdraw that same water in the summer months to help manage higher water demands. ASR Well No. 2 is scheduled for this year and will be drilled at the 10 MG reservoir site at Bull Mountain Road/125`h Avenue. It will also have a pumping capacity of 1.0 MGD. The scope of work for this project will also include the drilling of a test well for a proposed ASR Well No. 3. Aquifer Storage and Recovery(ASR): Well No.3— Water CIP $900,000 Production Well Assuming the test well for ASR Well No. 3 is positive, the City will expand the test well into a full production well during FY 2004-05. The location of this well is yet to be determined, but is generally targeted for the vicinity of the Eagles View subdivision, north of Beef Bend Road, near 141"Avenue. It is anticipated that this well will also have a pumping capacity of 1.0 MGD. Aquifer Storage and Recovery(ASR): Well No.4— Water CIP $210,000 Test Well Each fiscal year, the ASR program will include the drilling of one production well and the drilling of one test well. It is planned that the contractor who drills the production well for ASR No. 3 will also drill the test well for ASR No. 4. The goal for each ASR well is to achieve a minimum pumping capacity of 1.0 MGD. Feasibility Report, Phase H—Scoggins Dam Raise Waw CIP $3899490 As part of obtaining a long-term water source for the Tigard service area, the City is partnering with other Joint Water Commission (JWC) owners for the Scoggins Dam Raise feasibility report. Raising the dam would increase the storage volume of Hagg Lake and would therefore provide more capacity for JWC member cities. JWC Raw Water Pipeline Pre-Design Water CIP $578,000 This project will include a pipe connection between the JWC treatment plant and the headwork at Scoggins Dam. At present, water from Hagg Lake makes its way to the treatment plant via an open channel waterway and the Tualatin River. There are two problems with the existing system. First, the JWC treatment plant must submit a request to the Scoggins Dam control authority to release more water into the open channel system as the demand rises. But the treatment plant can only handle a certain volume of water at the intake; any extra water bypasses the plant and continues down the river. Therefore, there is a loss in efficiency. Second, it is estimated that 20% of the water from Scoggins Dam is lost to evaporation prior to reaching the treatment plant. This raw water pipeline will allow the JWC to control how much water is released from the dam into the pipe so that only the flow rate needed by the treatment plant will be released. In addition, the pipeline will eliminate the water loss due to evaporation and will provide more capacity to the JWC system. FY 2004-05 Capital Improvement Program Page 14 of 15 Project Funding Source Amount Sain Creek Tunnel Study: JWC Joint Project water CIP $180,000 The Tualatin Basin Water Supply Feasibility Study(WSFS) outlined a number of projects that could be constructed to increase the water supply capacity for Cities in Washington County. The Sain Creek Tunnel project is one that could be constructed in conjunction with the proposed Scoggins Dam raise at Henry Hagg Lake. The tunnel would be constructed from the Tualatin River to the mouth of Sain Creek at Hagg Lake, covering a distance of approximately three miles through the coast range. The tunnel would take water from the Tualatin River during the heavy winter rains and divert it to Hagg Lake. It is estimated that the tunnel will help fill Hagg Lake if the dam were raised, and would effectively increase the watershed by approximately two-thirds. This will help to reduce the number of years that the lake may not fill,thereby increasing the reliability of this source. >.._ 0»...-.,.... n. ... .:,,.,v„ .....<.,,.:;d.s"S_-< 4 •.a,... ..a.... ....3. ...,,._ ..z.xE �.N.. .._...i�';., "ai,4$::< a..N�vri��'.z"�:mea?zu, u^x: ..+ .._ .,....,,.,z,_..-.-x:.�kz.>-.!u <�..... ._................„_x..._..2'v.... ..v. .....r�....,..... -., .+...,,. .,.. .. :.e�� .,x<a,m„mr;Ts. .:...,.. y.:... r�x..:Zxa3;;:,x ;.�,xt''u.:Eu S'��'..�%. .::�^" <wE�+r� .;..v.:^.•kT.+o az..,...,�..r E; {.....:x x,z<z,zz,<-._..Y_r.i";"....#...<:VA"§§ ? .r; 1 t":�$'Q':»r.e7i 'xlk.�kc.. �x2t'e^'.^,�'u�d'. �•5,hh.?$'z ':Ar'F.§txzx...n�'^' .,....,.:..u.a..h"n!�";;,h;-xz-i�'d:e... ,.....1 .,x.,..d...n <mN' ?•.�. �:ki u�v;> yin y: s v x w x ,. .r. .. ::x,,r,,::.d:,�n,...s...z�z•.>,�.:='"r,.:i..i...h.A�k€':,.A: A l.."..,.,..''....'.,:.x.....>..x...v..<..z",<Yr,...x.>.,.n._,:,.1,.:.'r,..x.r.x;>.x<.<'<,x"'i"_.x.�x-`...:",,-.�:..-...,.-.;..:,:.j.x!<,:<...ar*..f4.:•.�,..,<v s�.<n�.i�;.L.,.».r,,..,,.�._,3 rk...<......_..x.-..x.-_.-._..r,fi....ax.x...F',,.a.'-�._^�e.rw.<' v,;k::eA<.a�.:<5:.',rv:a,.,"rv.,, ' '<vPe&r1 :i ; Project Funding Source Amount Library Construction Facility Fund $1,440,000 This funding continues the new Library construction through FY 2004-05. The library project is expected to be completed by August 2004. Old Library Building& City Hall Building Remodel Facility Fund $1,100,000 This project provides layout drawings, building remodel, HVAC replacement, seismic upgrades and moving costs for the existing buildings. Water Building Space Study Facility Fund $100,000 This provides funding for a study to look into design details to possibly remodel the office spaces for the Water Building in the near future. City Hall Driveway Repair Facility Fund $15,000 The existing pavement on the circular driveway in front of the City Hall has deteriorated over time due to the impact of traffic and surface water runoff. Water infiltration and traffic flow have weakened the pavement creating an uneven surface that retains storm runoff. This project removes the existing AC pavement, regrades the driveway to drain properly, and then provides a new pavement surface to complete the project. LknMvanr"WopoW up=04.09.dy caffw"13-N ap2M4-05 eamm.ax , FY 2004-05 Capital Improvement Program Page 15 of 15 Dear Ms. Kelleher, This letter is in response to your email dated April 27, 2004. The City of Beaverton delivers water from the Joint Water Commission (JWC) to the City of Tigard. When Beaverton made the decision to fluoridate their water supply, it left Tigard with a difficult decision to make, "Do we accept fluoridated water into our distribution system?" In order to make that decision, Tigard's policy makers have had to address a variety of concerns including water demands, alternative water sources, infrastructure capabilities, drinking water standards and the possible health effects to our customers. Tigard's immediate concern was supply. As a water provider, Tigard is responsible for providing a continuous supply of water to our customers. However, Tigard does not have ownership in a water supply capable of meeting our customers' current and future water demands. In order to meet our customer demands Tigard must purchase water from multiple wholesale providers who have excess water to sell. Due to fluctuating supplies, growing demands and lack of infrastructure capacity, Tigard has identified the need to pursue ownership in a water supply. Unfortunately this is a long, laborious and expensive task which could take multiple years to accomplish. Until then, Tigard must continue to purchase water from multiple wholesale water suppliers. Purchasing water from the Joint Water Commission (JWC) has been very beneficial for the City of Tigard for a variety of reasons, including - a high quality supply of water, lower costs, reduced stress on the water system during high demands and time. Most importantly, the water supplied by the JWC allows Tigard to meet its summer time water demands. In addition, Tigard continues to pursue ownership in a water supply while water demands continue to rise. Purchasing JWC water allows Tigard the time it needs to thoroughly review our long term water supply options without running out of water. The drawback to purchasing JWC water is that a water distribution line between the two of us does not exist. Instead, the water must be delivered through the City of Beaverton's water distribution system. Another area of concern was drinking water standards. What kind of effect would this have upon the quality of Tigard's drinking water? As a community water system, Tigard is required to meet the drinking water standards set by the U.S. Environmental Protection Agency and Oregon Department of Human Resources- Drinking Water Program. Both federal and state regulations require Tigard to monitor our water supply for a variety of elements, including fluoride. The drinking water standards have a maximum allowable limit for fluoride in community drinking water at 4.0 mg/I and a secondary limit at 2.0 mg/I. Beaverton has made the decision to inject fluoride at a rate of 0.9 mg/I. Since Tigard blends water from various suppliers, residents will receive a diluted dosage. Tigard residents will NOT receive fluoride dosages above 0.9 mg/l. As such., Tigard will continue to be in compliance with the standards set by the EPA. Currently 62% of the United States population drinks fluoridated water. Close to 675,000 Oregon residents are currently drinking fluoridated water. On both a national and international level, much research has been conducted regarding the effects of fluoride to humans, primarily children. Studies show toxic fluoride doses are based upon weight (see chart below). For example, dentists do not prescribe more than 264 mg of fluoride tablets at a time, because the toxic dose of fluoride for a 2-year-old child weighing 22 pounds is 320 mg and a toxic dose of fluoride for an 8-year-old child weighing 45 pounds is 655 milligrams. Fluoride Supplement Dosage Schedule-1994 Approved by the American Dental Association, American Academy of Pediatrics and American Academy of Pediatric Dentistry Age ,Rgod.de/on Level in Drinking Water(ppm) <0.3 ppm 0.3-0.6 ppm >0.6 ppm Birth-6 months None None None 6 months-3 years 0.25 mg/day** None None 3-6 years 0.50 mg/day 0.25 mg/day None 6-16 years 1.0 mg/day 0.50 mg/day None * 1.0 ppm= 1 mg1liter **2.2 mg sodium fluoride contains 1 mg fluoride ion. It is important to remember that an individuals exposure to fluoride may be other than the home water supply and should also include the workplace, school and/or daycare, bottled water, filtered water, toothpastes, mouth rinses and from processed beverages and foods prepared with fluoridated water. Add in these additional "sources" of fluoride and what you end up with is an elevated level of fluoride intake. Minimum oral doses of at least 1 mg of fluoride per kg of body weight were required to produce signs of acute fluoride intoxication. Individuals using drinking water with fluoride concentrations above 3.0 mg/I showed signs of skeletal fluorosis and crippling skeletal fluorosis at concentrations above 10.0 mg/l. The American Dental Association, Centers for Disease Control, American Water Works Association and World Health Organization have all conducted studies which show that an individual would have to ingest large amounts of fluoride to cause detrimental health effects. At no time will the water received by Tigard Water Service Area residents contain levels of fluoride above 0.9 mg/I. It is recommended that our residents share this information with their medical professional to help determine the appropriate levels of fluoride for their families. The situation in Tigard is not optimal but it is feasible. Tigard must continue to purchase water from a reliable, high quality source to meet our current demands. Once this decision was made a public notification program was implemented to ensure that all customers were informed of our decision, a decision that was made in the best interest of all our water customers. Tigard will be monitoring fluoride levels, both at the point of entry, plus at numerous locations throughout the service area. We will be posting this information on our website as it becomes available. We believe that after the first full year of information gathering we will be better able to predict seasonal fluoride levels at all location's in the service area, The Henschels 14530 SW 144th Avenue Tigard, OR 97224-1445 (503) 579-8375 April 16,2004 Mr.Rich Sattler Supervisor of Water Quality Tigard Water District 13125 SW Hall Blvd. Tigard,OR 97223 Dear Mr. Sattler: Although I appreciate that your organization is trying to do good for the public by supplying us with fluorinated water in the firture,unfortunately in my particular case fluorinated water is not an option. I have health restrictions that do not allow me to consume fluorinated water. Therefore,if you go ahead with that water as planned,I will have to treat the water to remove the fluoride before drinking it. This will involve the installation of a small under-cabinet reverse-osmosis system and the regular purchase of filters for it. I only plan to use this system for drinking water. I have priced out a reputable system,the Pure Water 4 from Pure Water Technology,at their local distributor, Supervision,in Portland. The system is$695.00 plus$95.00 installation. In addition,the system will use one to two sediment pre-filters each year at a cost of$20.00 each,and one to two pre-carbon block filters per year at a cost of$30.00 each. The reverse-osmosis filter will need to be replaced about every three years at a cost of$90.00 each,and the post-carbon block filter will need to be replaced about every two years at a cost of $30.00 each. Because the water supplied to me will not be palatable for me in the future,it is very reasonable that the Tigard Water District pays the above costs to make my water drinkable again. Please contact me to set up arrangements for your initial payment and for the ongoing filter replacement costs. Thank you for your assistance in this matter! Sincerely, Sandy Henschel attachments S'T'EVEN A. HASHIGUCHI, lD Board Certified Internal Medicine 16463 SW Boones Ferry Rd. Lake Oswego, OR 97035 • Ph. 503-635-6256 • Fax 503-636-9604 Tz�o � - C e #A4 PHSI:Pure Water Technology -Under the Counter Systems Page 1 of 2 .J ia NO Underth Coe�unter Water�'urification Systems with Sanitary Quick-Change Filter Design Pure Sediment Pre- Water 4 • 1 Filter Features: I':, %r ater Pre-Carbon •4-Stage Block Filter Purification Process - . 25 GPD Reverse •25 G.P.D. Thin Osmosis Film Composite x=x Membrane R.O. • 3 Gallon Post Carbon Storage Tank Block Filter •Faucet With Options: • TDS(Total Dissolved Solids) Monitor •Plumbin.g Monitor Accessories Sediment Pre-Filter Wa a Carbon Block Filter Features: 1alr fi • 3-Stage 1-Micron Lead and Cyst Purification Process -4 Removal Filter •Faucet With Monitor • Plumbing Accessories Options: �. • Filter Monitor Pure ``�„ 5-Micron Pre-Filter Water 6 `'°� ' 1-Micron Lead and Features: pe ' st Removal Filter • 2-Stage PurificationIva s Process •Perfect for Hook-up to http://www.purewatertech.com/water/water—ute.html 5/8/04 Coffee and Ice Makers r NSF Certified and Listed: The Consumer's Choice of Confidence Assures and Validates Product Integrity. Effectively Reduces: Arsenic Chromium Mercury Selenium Turbidity Barium Cysts Magnesium Sodium Titanium Cadmium Fluoride Radium Tastes&Odors Chlorine Lead Nitrates Total Dissolved Solids Some of the Many Uses: •Pure Drinking Water •Batteries • Soups •Coffee • Baby Formulas • Steam Irons • Sauces •Tea • Humidifiers •Rinsing Produce • Ice Cubes Low Sodium Diet http://www.purewatertech.com/water/water utc.html 5/8/04 APA-16-04 FBI 11 :38 AM SUPEAVISION/BUS.MACR CO. FAX:503 224 8178 PAGE 2 S e C U R a Of F I C H SOL U T I*N S access control systems •closed circuit tr •pure water technology •security shredders ,--,--Under Sink o 1010 .� Mage under sink fi Itratiori system Purachase price $695.00+$98.00 Installation $780.00 Total price Rental price$29.95 per-mond($85.00 installation and free filter service) Rata to buy program $'C8.00 per�trlonth credited back against porches®price up to 24 months 24 x$15.w$360.00 $693.00-$360:00 x$335. Balance to pay. under sMk' "tration system Purchase_price$395. 0 installation=$480.00 Total price Rental'price$24.95 per-month{ installation and free filter service) :Rent to buy Program $12.00 per-month credited back against purchase pdceuft4ck,.24 months 24x-$1Z00=$288.00 $395.00-$288.00=$107.00 Balance to pa . Filter costs Pre-sediment filter$20.00 change approximately every 8 months .Pre-carbon filter$34.00 change approximately every 8 months 23 CPD Reverse Osmosis Filter$90A0 change approximately every 4 yrs. Post carbon filter on PW4V is$26.00.Change every 2 years. Lead&Cyst Filter on PW-V is$411.00.Change every 2 years. LO-00 Filter Cost Yriy Cost Filter Cost Ydy Cost $20.00 $20.00 Pre-Filter .00 $220.00 $30.00 $30.00 Carbon elk $30. $30.00 $90.#HI $23.00 Lead 8 Cyst $44,00 .00 0.00 4$ 5.00$170.00 $88.00 Total Cost $80.00 $70.00 3811 sw bnrbor•bW • Portland, ar 97201.4381 543.234.8181 • fax 503.224.8178 • www.bmesy.com 040105!04 08:seam P. 002 RECEIVED a . APR 0 ,: �OC4 Administr CITIZEN COM WTTEE INTEREST AIPPLICATION Name: -365k N tai 010nQ) Date: H-S- O Address(Res.): C *q 0% S w Lor-,cAon C.okA0 Res.Phone:So3" y y3_ f 9 9 q Ti9'7e tU 9r)a.aa Address(Bus.): Bus.Phone: E-mail:M S_ t'1 C p @ i t5ty 1f►r 1 .cPrn Suggested by: Length of Residence in Tigard: 3�"-' Where did you live previously: Educational Background: S o"e C o(t'Zq Q Occupational Status and Background: n Q wOkk Ska PPoR' 4Q-dn'n.C.o n. WOPI 1�� a SnFfw� Go�^�'�y (uc�-� or. {{aIj Btvd tM TiG�d. How long have you been employed with this firm: 9%�� q lLJ r�v d �fn kPrevious Community Activity-. 111-7 c s or Con,Pie 4,-ch-n rt.lrwh 4o Sev e..Rq 1 f otcaI Kes id"-hs ca►,d p P-9v i cx.,s{y 4o a P%J sf A' -r c44 molkJ6,4& Unvy e-Rs.14.1 Organizations and Offices: Other Information(General Remarks): I a"` R� f f`j £kcr#dJ 4o bQ- cL,t-- 4o eje4 ir;uojved �n tri Cdr+r�u+n i+tj. Boards or Committee Interested in: ©Gwrn}Qwr' TaS k F .c oR �n tQ��cavo�nsien bJ tvor{�- $oaf c� Any other pertinent information you want to share? Please return this form to Susan Koepping, City of Tigard, 13125 SW Hall Blvd., Tigard, OR 97223 IV/OZ.2UUZ ic:sz VAX RECEIVED CAT .• Administra CI__�'IZ{{^EN COMI T ;AP,PUCATION t.Ls,lc- L�t cc v J.,.0 p/7 o ,. -moi 0 Names M L U PW Y', S"e_.t*46 C 0 L (2-1 C I-A-`• Data C X-T & �Z Address(itm): 13(v SS S•w • SE U9,N) CV. g j-2z 3 ilea•Phoma 503 AddremPW&): Lt�55 4l'?ppS Boal -03 S2-b "2Z(S" F..omm- k>sc 6)e t de dtcA IJ C •b CORA icJ• d; cA s , Sugg=ted by:*(/ls 4§ e-*ovrt ct Length of Beddes to Tigmak 12 %4 CS r ($7-'2% , 4 t -(a Where did you Hvepieviausly: �41�t-RIW- (�C�Se=P�aILC - iuE0�2D� �v'�{ • SfR�'� B"catiandsad�rosana: .3.A • U ea-�.0 e�pu�C �t c' .l�,b�. .. O ccupatimal Status dad Badcgronad: /' a Pot_ & S't roc a f9e.0 T P2l oh-f g c^.#1 POAC tnc£ , 6 - Imo fid!-cam . E y end /Its AU Ik•R'c�7-cNi:y r�+c �-t t'C�s S c}^ /3�/IEsQ.f't�N +� s�V�2-t-I�vi, c �c Raw long have you been employed w&h this firm: l G �!S f• 7w DoCYL�-1,(t-M Frcvious Com==mity Acdlvity: ?7'dWV2.0 O LJol s� COM.Ate.s"M- e: . Nz�EILC�cJ� w+41'z-i2 /1.�c�r�-�• 'i tl!� � s't cKJcL S�'l�t� C[ritM,�S l�dn./. l�+�i4c.l5y2.fZ]I� i�R-�'S GpawVu SSS tM�� yV SIS' 2 Cime -S Organhattiam and Oilioe& AAA e4Z4 G/4rJ 14442- A--cr95 Arcaly _ Other Informs(Gesat i:esnsalss)r. { Cl re MU �iy� lEd(X.� iy �.adt c1S� A/►.r4tTY.�S • Kd-}IJV Ety�.a.J � I�t,l�'���. � �tlV�utletaS � C-2�'L [�l.Ir� c.�� �,��� . Boards or Cottee Ynterested in:. Addy other pmt 0 matiwa yon want to dma JM=: QVA- Wtret I 3Fil�yc Please return this krrm siv Susan pepping; Citp ofTiga 4 l3125 Ste'HgR Blvd, Tigard;OR 9r (LQ4 9- �,1. 7I1 R �`x ff te-lip- ,I -1D-wj 't �C ja)e v al .i 9 � � =a k-" lit, AI' vf NP F,-4 i i A 4�xl. 4A� - - �i' Joy ----- �� -- - �� •� �� ���/.Qua It -75 �.7 3 � O - _- 1 1� ill I Z ' a� "Z! ",l b ,,, 1., 1 1. K A er,5 Berri �Dejh12�r Brio n Amre. 'Bill .ScX e-;d-ep1:f-X e V/51 ►rs ; en ge-n5c ie Say►d sc�e� y &ived, Fronde, Sign-in Sheet for Intergovernmental Water Board Meeting May 12, 2004 PUBLIC COMMENTS ARE LIMITED TO 5 MINUTES PER PERSON Name(Please Pring ' Would you like to spec.k to the Board?