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02/10/2016 - Packet M.— p- Completeness Review for Boards, Commissions TIGARD and Committee Records CITY OF TIGARD CCAC - City Center Advisory Commission Name of Board, Commission or Committee February 10, 2016 Date of Meeting I have verified these documents are a complete copy of the official record. Joe Patton,Meeting Secretary Print Name p)Pq gnature March 10, 2016 Date City of Tigard 41 City Center Advisory Commission Agenda s . MEETING DATE/TIME: February 10, 2016 — 6:30 to 8:30 p.m. MEETING LOCATION: Red Rock Creek Conference Room, 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER Carine 6:30 2. CONSIDER MINUTES Carine 6:35 3. NON-AGENDA ITEMS/PUBLIC COMMENT Carine 6:40 4. FY 2016-17 CCDA DRAFT BUDGET All 6:45 5. CCDA/CCAC JOINT MEETING DEBRIEF Carine and Sean 7:05 6. 2016 CCAC GOALS ADOPTION AND Carine and Linh 7:15 IMPLEMENTATION DISCUSSION 7. PLAN FOR GROWTH Richard 7:35 8. CCAC BY-LAWS DISCUSSION Sean 7:45 9. LIAISON IDENTIFICATION Carine 8:00 10. LIAISON REPORTS All 8:10 11. ADJOURN MEETING Carine 8:25 *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. Upcoming meetings of note: Monday,February 29,9:00 a.m.,Southwest Corridor meeting,Metro Regional Center, Council Chamber&Annex Tuesday,March 1,6:30 p.m., CCDA Meeting,Town Hall Wednesday,March 9,6:30 p.m., Regular CCAC Meeting,Red Rock Creek Conference Room CITY CENTER ADVISORY COMMISSION AGENDA— February 10, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft CITY OF TIGARD CITY CENTER ADVISORY COMMISSION Meeting Minutes February 10, 2016 Members Present: Carine Arendes (Chair),Linli Pao (Vice Chair), Richard Shavey,Mark Skorupa, Sarah Villanueva (alternate) and David Walsh Members Absent: Deanie Bush,Joyce Casey, Sherrie Devaney, and Gina Schlatter Staff Present: Redevelopment Project Manager Sean Farrelly and Senior Administrative Specialist Joe Patton Others Present: Councilor Marland Henderson, Council Liaison to the CCAC and Scott Winkels, Parks and Recreation Advisory Board 1. CALL TO ORDER Chair Arendes called the meeting to order at 6:30 pm. The meeting was held in the Tigard Red Rock Conference Room, at 13125 SW Hall Blvd.Joe recorded the roll call. 2. CONSIDER MINUTES The January 13, 2016 CCAC Minutes were approved. 3. NON-AGENDA ITEMS/PUBLIC COMMENT A. Scott noted previously a joint PRAB and CCAC subcommittee existed and there is interest in restarting it. Linli provided some insight as she served on the subcommittee.There were several questions from CCAC members. Sean will be making a presentation to PRAB in March. The issue will be discussed at next month's CCAC meeting. B. Sean gave a Saxony property update and noted Hiller's Emblem vacated leaving two current tenants. A pre application conference with the architects took place to discuss necessary code changes to allow the concept building. The actual building height may be reduced,but approval for the maximum of six floors is being sought to make it more feasible financially. Lack of parking is the biggest obstacle for development but leased parking is being explored. In response to a question,he noted that the city owned lot on Burnham is likely too small for a parking garage. If a parking garage is built,it will likely take place at the end of the URD, as they are expensive to build. There is a geotechnical report scheduled to determine the soil quality. A formal request was submitted to Clean Water Services to reduce the sewer easement size. Sean will meet with ODOT regarding continued use of their right of way to access the building. C. In response to the CCDA Board interest, a video will be made showing past successes since the establishment of the URD. Richard noted that it would be beneficial to include more people in the video than previously used. 4. FY 2016-17 CCDA DRAFT BUDGET Sean stated that the Budget Committee also serves as the CCDA Budget Committee. The draft CCDA budget will be submitted to CCDA Executive Director Marty Wine. State law requires her to propose the budget. Budget changes may be discussed at the March meeting. Sean briefly reviewed the different line items and answered questions. Page 1 of 2 CITY CENTER ADVISORY COMMISSION l`cbruan• 10, 2016 5. CODA/CCAC JOINT MEETING DEBRIEF Cwarinc noted CODA was supportive. The CCAC: recommendation for partial funding of part-time 113A staff person is proposed in the budget using general funds. More discussion of Ash Street crossing;occurred. Circulation opportunities was another topic. Carine suggested adding bath to the CC AC Goals to monitor. G. 2016 CCAC GOALS ADOPTION AND IMPLEMENTATION DISCUSSION Add Ash Street crossing under Key Projects as number one.The Goals were unanimously adopted with the change.Topics of interest include housing (including affordable),marketing Downtown to developers, marketing Downtown to consumers, and circulation with parking as a subcategory. Sean,Carine and I_inli will meet to draft a proposed calendar of topics for the year. 7. PLAN FOR GROWTH Richard proposed updating the Tigard Downtown Improvement Plan ("T'DIIn),completed 10 years alto, over a four-year period implementing an action plan to discuss it on a regular basis. He suggested contacting the initial authors, UniversM, of Oregon Portland Urban Architecture Research Laboratory, to solicit a bid for updating it. Sean noted that the initial plan required considerable city staff time and cost approximately $30,000. The consensus was to utilize other less expensive, real tune updating methods.Mark suggested using GIS maps showing different zones and he will send Sean some examples to see if city staff has the capability and time to produce: similar maps. Mark noted that tinny visual snaps (Google, GIS, and 3D renderings) with overlays might already exist. City resources will be evaluated first and external sources utilized as necessary. 8. CCAC BY-LAWS DISCUSSION Sean briefly discussed the updates from the previous meeting. The by-laws were unanimously approved to be recommended to Council fear approval with a minor change to Section 2(c) to indicate all members who are no longer qualified to serve shall resign. 9. LIAISON IDENTIFICATION This topic was postponed until the next meeting to allow tnernbers time to determine their interest in the various Committees. Sean noted that Susan Shanks would attend meeting; next month to discuss formation of'Tigard'Triangle Urban Renewal Committee. 1.0. LIAISON REPORTS A. PRA13 is advocating for going out for a vote on additional funding for parks. The)-would like to resolve the issue of the remaining bond monies that are programmed for Downtown. Another issue during the meeting was parking in front of the dog park. B. During the Council meeting, the park maintenance fee was discussed.The Art Walk is scheduled for May, Street fair on September 10. A study on Comtnur&y Development fees is undenvay. 111. ADJOURNMENT The meeting was adjourned at 8:45 pm. k A—i-tt^ JiVe Patton,CCAC Meeting Secretary A-1 fEST: Carine Arendes, Chair Page 2 of 2 Tigard City Center Development Agency The City of Tigard's Urban RenewalAgencr CCDA M E M O R A N D U M TO: Chair Arendes and the City Center Advisory Commission FROM: Sean Farrelly, Redevelopment Project Manager RE: CCAC Packet Items DATE: February 3, 2016 Agenda Item 4: FY 2016-17 CCDA DRAFT BUDGET A staff proposal for the FY 2016-17 CCDA Budgeted is included, for the CCAC's review and consideration for recommendation. The reviewed proposal will be finalized by the CCDA Executive Director and the Finance Director. This approved proposal will then be considered by the CCDA Budget Committee in April. The CCDA Budget is then considered for approval by the CCDA Board in June. Agenda Item 5: CCDA/CCAC JOINT MEETING DEBRIEF Included are two memos written by Chair Arendes that were included in the CCDA Board Packet for the joint CCAC/CCDA Joint Meeting on February 2. The memo on "Downtown Branding and Marketing for the Tigard City Center" is a response to the CCDA Board's request at the October 6th CCDA meeting for the CCAC to investigate downtown branding and marketing. The second memo, "Follow Up on Recommendations from the 10 Years On Report" reviews the recommendations of the report presented at the October 6th CCDA Board meeting. The January 26th memo from staff provides status updates on the recommendations. Also included is a summary version of the Downtown Future Vision produced in 2014,with some updated text. This version has been used to communicate with the development community and others to succinctly present the vision of the Downtown based on the Tigard Downtown Improvement Plan and City Center Urban Renewal Plan. Agenda Item 6: 2016 CCAC GOALS ADOPTION AND IMPLEMENTATION DISCUSSION The 2016 Goals have been updated by the Chair based on feedback from the February 2 CCDA meeting. The second document is a proposed work plan to address the goals throughout the year. Agenda Item 4 CCDA FY 16-17 Draft Proposed Budget Resources Amount Comment Beginning Fund Balance $382,000 Previous tax increment Estimated FY 16-17 Tax Increment $434,000 Metro CET Grant $100,000 Rental income $78,000 Ferguson Total $994,000 Projects Nicoli/Transit Center Redevelopment $100,000 Metro CET Grant funded Planning Saxony demolition,tenant relocation $100,000 Demolition dependent upon EPA brownfield grant award Urban Renewal Improvement Program $50,000 Opportunity fund for Strolling Street, opportunity fund Targeted Improvement, Facade Improvement, and Skyline Improvement Fanno Creek Public Space Design $47,000 Urban Renewal/ Real Estate Advisors $15,000 Total Projects $312,000 Requirements Debt Service $167,000 Potential payment for Saxony $515,000 Total requirements $994,000 Agenda Item 5 Memorandum To: Tigard City Center Development Agency Board From: City Center Advisory Commission Re: Downtown Branding& Marketing for the Tigard City Center Date: January 28, 2016 The City Center Commission,which is charged with advising on policy and projects related to the City Center Urban Renewal Plan and Area, was requested by the CCDA Board to consider Downtown Branding& Marketing at the October 6, 2015 Joint CCDA\CCAC Meeting. At the January 2016 CCAC meeting, the Commission agreed to share past CCAC goals and outcomes related to this issue with the CCDA Board, and confirmed the following related draft goal for 2016: "Advocate for potential funding options to keep TDA momentum going." Downtown Branding& Marketing for the Tigard City Center has been considered by the CCAC and the city previously.The 2005 Urban Renewal Plan identifies the City role as developing infrastructure improvements and public facilities, assemble land, and provide Planning and Development Assistance programs.The 2007 Leland report on implementing the Urban Renewal Plan recommended the City also consider funding a joint undertaking between the City and the private sector for a "Brand Tigard" campaign. The CCAC and the City actively engaged in assessing the role of the city in a Downtown Marketing Strategy between 2010 and 2012. In 2010 the CCAC goals included "Branding/Marketing of Downtown:encourage branding identification, determine CCAC role in promotion/branding of downtown. "The annual report concluded that there was a need to clarify the city's role in marketing issues.The following year, the CCAC and other parties engaged with Michelle Reeves of Civilis at multiple public workshops and forums on Downtown Marketing Strategy. At the July 2011 Downtown Marketing Strategy Presentation by Michelle Reeves to City Council, her#1 Recommendation was to form a downtown development organization, further stating that the City could provide support, including initial funding to retain marketing, promotion and organizational assistance. Also in 2011,the Leland Report prepared for the CCDA Board included the recommendation to Develop Organizational Leadership and Capacity in Downtown and provide financial support to a Downtown Organization that will support Downtown business growth, marketing, and events. Following the Civilis& Leland reports the City agreed to fund event coordination for Downtown events. In 2012 and 2013,the CCAC Goals included:Supporting downtown business owners and property owners through receiving reports and monitoring the work of the contracted facilitator in downtown,"and in 2012,the CCAC recommended extension of event coordinator contract. In 2014,the CCAC endorsed the concept of the TDA taking the lead on conduct any branding or marketing campaign. The CCAC adopted the following goal in 2014, "Assess options for engaging in a marketing and/or branding campaign" and considered Downtown marketing, focusing specifically on place branding.The CCAC found that place branding partnerships commonly include both public and private sector actors, while consultants may also be hired to manage a project or perform specific technical tasks, and that those who will be utilizing the brand in their marketing strategies, i.e.the business owners and merchants, need to play a principal role in the branding project. The TDA representative present at the October 8, 2014 CCAC meeting confirmed the importance of TDA involvement in a downtown branding or marketing effort, and further shared that increasing the TDA's organizational capacity would facilitate their ability to take on such a task.The CCAC agreed to provide support when the TDA has specific marketing or branding requests. Multiple investigations into the topic of branding and marketing have concluded that a private sector downtown association would be the appropriate organization to take the lead on Downtown Branding and Marketing in Tigard. Increasing the TDA's organizational capacity supports the long term objective to partner with a private sector downtown association with the capacity to lead coordinated marketing activities Downtown.Therefore, the CCAC has proposed to adopt the following goal for 2016: "Advocate for potential funding options to keep TDA momentum going." Timeline 2005 o Urban Renewal Plan proposed the city take the following implementing activities: develop infrastructure improvements and public facilities, assemble land, and provide Planning and Development Assistance programs. Marketing and promotions is not a city-identified role. 2007 o The Tigard Development Strategy(the Leland report) included a recommendation that the City consider funding a joint undertaking between the City and the private sector for a "Brand Tigard" campaign. 2010 o CCAC Goal- Branding/Marketing of Downtown: encourage branding identification, determine CCAC role in promotion/branding of downtown 0 2010 CCAC Annual Report concludes the city' s role in marketing issues needs to be clarified 2011 o CCAC Goal-work with Metro consultant to develop marketing plan for downtown CCAC briefings and participation in various public events with Michelle Reeves o July 2011 Presentation by Michelle Reeves of Civilis on Downtown Marketing Strategy #1 Recommendation: Form a downtown development organization ■ To pursue marketing, promotion and organizational activities 0 2011 Leland Report recommendation: o Develop Organizational Leadership and Capacity in Downtown: provide financial support to a Downtown Organization that will support Downtown business growth, marketing, and events Following the Civilis & Leland reports the City funds event coordination for Downtown events 2012 o CCAC Goal-Supporting downtown business owners and property owners through receiving reports and monitoring the work of the contracted facilitator in downtown o CCAC recommended extension of event coordinator contract 2013 o CCAC Goal-Supporting downtown business owners and property owners through receiving reports and monitoring the work of the contracted facilitator in downtown 2014 o CCAC Goal-assess options for engaging in a marketing and/or branding campaign o CCAC findings regarding place branding: places with successful brands have identifiable assets; partnerships including both public and private sector are common; consultants may also be hired to manage a project or perform specific technical tasks; and implementing parties-those who will be utilizing the brand in their marketing strategies-need to play a principal role in a branding project o TDA representative present at the October 8 meeting stated that TDA wants partner on any branding or marketing effort, and further would like to take the lead in a branding campaign, once they have the capacity to do so o CCAC consensus to wait until TDA came back with specific marketing or branding requests 2015 o Joint CCDA\CCAC Meeting- Request by Board to consider branding and marketing 2016 o CCAC Draft Goal:Advocate for potential funding options to keep TDA momentum going o CCAC prepares memo summarizing previous CCAC goals and outcomes related to Downtown Branding and Marketing Agenda Item 5 Memorandum To: Tigard City Center Development Agency Board From: City Center Advisory Commission Re: Follow Up on Recommendations from the 10 Years On Report Date: January 28, 2016 In October 2015,the City Center Commission, which is charged with advising on policy and projects related to the City Center Urban Renewal Plan and Area, presented a report reviewing progress to date in the City Center Urban Renewal Area.The report, Ten Years On: Tigard Urban Renewal District 2015 City Center Urban Renewal Plan Review and Recommendations, also included recommendations for the CCDA Board to consider. Recommendations included the following: Identify Funding Sources and Apply for Grants to fund the following CCAC prioritized projects: a) fill-in gaps of Hall Blvd sidewalks b) plaza(s) development c) the Tigard Street Trail &Tigard Street on-street bicycle lane d) public restrooms Develop a City Wide Infill Development Policy Incorporate Urban Renewal Plan Identified Projects into Other Projects Option for Expedited Permitting for a fee Consider Installment Payments for SDC's Amend the City Center Urban Renewal Plan (URP) to increase the time period and add modify projects: Reassess URP identified public facilities [Performing Arts Center, Public Parking Facilities, Public Market Area, Public Plaza (large), and Public Restrooms] in the upcoming Facilities Planning for the city. The CCAC recognizes that implementing some of the above recommendations involve policy changes that CCDA and the Tigard City Council would need to consider or adoption of new policy before action can be taken. In the interim, redevelopment tools and programs that may also benefit the City Center URA could be taken into consideration when developing a program of incentives for the Tigard Triangle. At this time,the CCAC encourages the CCDA Board to consider the above prioritized projects in this year's CCDA and City budget and the Capital Improvement Plan (CIP) discussions.Additionally,the CCAC strongly supports the inclusion of URP identified public facilities in the upcoming city-wide Facilities Planning effort. Agenda Item 5 Tigard City Center Development Agency The City of Tigard's Urban RenewalAgency CCDA M E M O R A N D U M TO: Chair Cook and the Directors of the City Center Development Agency Board FROM: Sean Farrelly, Redevelopment Project Manager RE: CCDA/ CCAC Joint Meeting DATE: January 26, 2016 In preparation for the joint City Center Development Agency Board/ City Center Advisory Commission meeting, CCAC Chair Carine Arendes prepared two memos. The memo on "Downtown Branding and Marketing for the Tigard City Center"is a response to the CCDA Board's request at the October 6`' CCDA meeting for the CCAC to investigate downtown branding and marketing. The CCAC included in their 2016 Draft Goals `Advocate for potential funding options to keep TDA momentum going." Staff has proposed an add package for the FY 2016-17 city budget that would provide $40,000 from the general fund to support downtown revitalization through marketing and event planning and implementation. The proposal will be discussed at upcoming Budget Committee meetings. The second memo, "Follow Up on Recommendations from the 10 Years On Report"reviews the recommendations of the report presented at the October 6`' CCDA Board meeting. The CCAC recommendations are presented below,with staff comment in parentheses and bold: Ident Funding Sources and Apply for Grants to fund the following CCAC prioriti.Zed pr jeas: a) fill-in gaps of Hall Blvd sidewalks (A proposed project for Hall Blvd sidewalk infill has been proposed for the FY17-22 Capital Improvement Plan. This could include the portions of the eastern side of Hall Blvd in the urban renewal district.) b) plaza(s) development (A concept for a larger public space in the vicinity of the Main Street bridge over Fanno Creek will be studied in Fiscal Year 2016-17. This would build on the smaller public spaces currently planned as part of the Fanno Creek/Main Street redevelopment. The Main Street bridge public space concept would provide gathering and activity space,with occasional street closures for larger community events. The project could involve converting some of the road right-of- way into wider sidewalks, and installing decorative railings and art. In addition, a public space is included in the Tigard Street Trail concept.) c) the Tigard Street Trail&Tigard Street on-street bicycle lane (A Connect Oregon VI program grant application to improve the Tigard Street Trail was made in December. The awards will be announced in August 2016.) d) public restrooms (Opportunities to include public restrooms as part of the public space at the Tigard Street Trail will be considered when the project reaches the design phase.) Develop a Citywide Infill Development Policy (Incentives for infill mixed use development are currently part of the urban renewal toolbox. The city also implemented a Vertical Housing Development Zone in areas that are well served by transit. This year, staff will be starting a citywide Housing Policy update which will look to provide for a variety of housing types to meet the diverse housing needs of present and future residents.) Incorporate Urban Kenewal Pr jects into Other Projects(Where feasible, opportunities to incorporate multiple urban renewal projects, such as public restrooms into public spaces will be explored.) Option for Expedited Permitting for a fee(The city does not currently have expedited permitting. However, the Community Development Department has implemented a multi-tiered project to systematically improve its operations, focusing on efficiency gains that could be achieved through business process modifications including online permitting, streamlined permit intake, digitizing records and improved interdepartmental coordination for permit review.) Consider Installment Payments for SDC s (The Municipal Code currently allows installment payments for city SDC's. Additional incentives that could reduce initial costs for SDC's will be explored.) Amend the City Center Urban Renewal Plan (URP) to increase the time period and addl mod pr jects:Reassess URP identified public facilities [Performing Arts Center,Public Parking Facilities, Public Market Area, Public Plaza (large), and Public Restrooms] in the upcoming Facilities Planning for the city. (Extending the duration of the City Center Urban Renewal Plan will be proposed in the future as a Council approved amendment to allow for the collection of$22 million in tax increment. Public facilities in the Urban Renewal District will be studied as part of the Facilities Plan and Visioning Study to be undertaken this year.) Staff will work with the CCAC on many of these recommendations in the upcoming months,including in the development of the CCDA budget proposal and work plan for Fiscal Year 2016-17. 2 t '► + �� riii -444 �► Rli �# `tn. 'r'. � � .��»-r�'r"J�.�r�c�l i4\� �" IF li�l�,�_!�H��r_•. .,,,�,M.: OL& I s �i''�..� •• �1! ,.� .fid; e+.l► �r � end�tlyb"`� yy��,w �,� s 1' �;�-�,au ` .. ,fi��Y1 `,y.��.{ ��dr1 ',f 47� 1.Y i Sk`I iil_ r( /,' ► , fT .��al) y► rs�1► �hf,11I til i• ``�P.�� * fr f-: �, :ter•". r/:p r ' y - 4 ; KA, 'yy �.��'y,�y� `i`e t�, y%� i f�`:.• ,../` e i 1_�4 ��,'� 6 e' JA 1 7, T I GARD �X1. r�'''� The Tigard Downtown Vision In 2004-05 the City of Tigard together with a citizen O L T Downtown Task Force and a consulting team developed S the Tigard Downtown Improvement Plan. Following the initial "grounding" and perception-sharing process, the consulting team worked with the Downtown Task coq Force in a workshop setting to develop a 20-to 30-year vision for Downtown Tigard.The following vision was generated by the task force: i. "Our vision of Downtown Tigard is a vibrant and active • urban village at the heart of our community that is R'`A pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural resources as an asset, and features a combination of uses that enable people to live, work, play and shop in an environment �o that is uniquely Tigard. ; OCA Guiding Principles c _ o � To ensure the planning effort was focused toward a achieving the vision,the task force developed a set of guiding principles reflecting desired outcomes.The guiding principles also served as criteria against which the task force evaluated the success of the various iterations of the concept plan.These guiding principles ► Planning for Tigard's downtown should capitalize on are as follows: commuter rail and Fanno Creek as catalysts for future / The vision for an improved Downtown Tigard must investments and development. reflect the community's values and cultures. / The downtown's transportation system should be / Downtown Tigard should possess the qualities multimodal; connecting people, places and activities essential to successful downtowns, including: safely and conveniently. • Extended hours of operation... not "folding at / Downtown Tigard's streetscape and public spaces 5 p.m" should be pedestrian-friendly, and not visually • A mix of employment, retail, housing and cultural/ dominated by the automobile. entertainment uses. / The Downtown Improvement Plan should be forward • Providing a unique experience not available thinking, with objectives and actions that will set the elsewhere in the community. community up for future successes. • Possessing a "sense of place" with a special identity. / Downtown improvement projects should make • Being seen as the "center" or the "heart" of the creative use of unused and underutilized properties, community. while maintaining and building upon Tigard's history. • A vibrant and compact core, accessible by all modes / The Downtown Improvement Plan should be of transportation. outcomes-based and action-oriented, with an array of • A feeling of accessibility and safety. key signature projects capable of being carried out. • Accessibility in varied climatic conditions / City codes and regulations should enable the (e.g.,throughout the various seasons of the year). Downtown Improvement Plan's vision to be carried out, recognizing the difference between downtown / Downtown should recognize the value that natural and other commercial centers. resources provide as both an amenity and as a distinct and special "place." Page 1 Iiia/ f Ft�• 1�/yv,• �`� i Is�,, i` !� `�;a "WA log f ti a.. S.N "f • • A • A Ns 'R�►��+*►�+1�'•I psi ruiW.Z,104 t Kai �,'� �•►3`� ■ 01. W00% ,.,1►.:E: �� i��:�a_ . _r.�'�i.��►r � �.fffJ"1�i;ea6��' //l�L�� I �w's . flo V 1 III IIS r ,* 4"IMIB � JL Mll V, YI �jlil 11l�t� •A�r �Y _ /, 1'l U •' 1 r- aq 1 Main Street Connections Detailed Opportunity Sites M' 777 J � i `1 I{pr `� M P 9 L.v erty Pa.r% L r t ��eanr,uem�ar�Parx •Y-��'� .�,` \\ 4111 r^ 04, j� Page 5 tr�++`i�f�t� a*' i '4 tr fi1A ` 1 904, OL i % ly �e� UPtla� �7�%I�l1�17. IL �ri5w At �,5� �j�*�► �•� I'� � � � ��F `� 'fit I • • • • • • • • •• • I AM Nior. 9.0 ILA # ,,P Sfh . !f 1lh l I !� T� L�• 11 f. (MM 131111!S � � - dY � f ■ ..rem �, kh �, I I �l�lA•I.e+f L ig h�isiJe.. fa. as x \► _ , IIS t I a � ■ • fa Agenda Item 6 CCAC 2016 Goals Proposed for Adoption GOALS IMPLEMENTATION 1. Support URA Project Infrastructure& a. Key Projects Development i. Ash/Burnham Redevelopment a. Monitor,review,and provide input on t-l+e ii. Public space (Tigard Street Trail, Fanno f^l key projects Creek Park Improvements) b. Monitor progress of prioritized Urban iii. Fanno&Main project tracking Renewal Plan Projects iv. New Metro CET grant(Main Street Lofts) -scope of work v. Parking management b. ;URP projectsl[cii i. fill-in gaps of Hall Blvd sidewalks ii.plaza(s) development iii.the Tigard Street Trail&Tigard Street on- street bicycle lane iv.public restrooms 2. Identify and Discuss Long-term impacts a. Factors may include supply,location, of future development projects to the affordability Aff^,-a^i,'^ Housing downtown area .a;_S..,,SS;RR p,-eSeF3yati n of Such housing. a. Housing availability b1. 4igh r.,.,-,city T,-anSit C,.,-FidOF (SW Corridor b. Transportation&Circulation Plan-(High Capacity Transit&corridor land c. Improvement Programs use planning) b2!. Main Street Green Street Phase II[C21 c. Skyline Improvement Program (SIP)Main Street r_,.ee Street Phase-14 3. Communications&Engagement a. Liaisons a. Liaisons i. Attend meetings when downtown related i. Define the role of liaison and scope of agenda items liste I Only attend meetings representation .here Agenda lists implications f^, ii. Identify and assign CCAC members to Win; appoint main liaison and a liaise with other boards and committees second. b. Engagement ii. Identify liaison for TTAC,SW Corridor i. Support expansion and/or formalization Plan Meetings,TDA, Budget, PRAB of partnership with Tigard Downtown b. Engagement Alliance i. Advocate for potential funding options to ii. Develop communications plan for CCAC keep TDA momentum going; member engagement with public for ii. For example,when talking about lie upcoming projects ve talk^h^iAt HCTJ urban renewal iii. Communication appropriate for all Tigard financing,downtown parking?, etc. [C31 communities iii. Advocating for bilingual outreach as a c. Communication with Council/CCDA Board policy c. Refine communication with Council/CCDA Board,update Council/CCDA Board on prior goal issues and outcomes,and request Council give more details when charging CCAC to examine issues. 4. Actively self-educate on topics of L Identify topics of interest interest to the downtowns more b. Identify resources such as staff,information sources existing programs,eteetc.related to „-solves about topics of interest to topics of interests [C5]staff f!ese,,,-e.,� downtown,such as marketing and „thee;,,f^,.mati^„ sources related t„ opportunities to developers and ^-ti eular-t&p4c-s consumers,and [ca41 c. After reviewing materials, consider making affordable housing. recommendations regarding topics Updated for February 9, 20r-em Tar,, aFy 13 CCAC meeting Agenda Item 6 Month Proposed Tasks related to Topics of Interest January Proposed goals identify self-education on topics of interest to downtown Adopt goals, identify topics of interest, identify types of resources to utilize, February and consider order of review March Topic 1 Task: Identify participants for researching Topic 1 Topic 1 Task: Participants report to group April Topic 1 Task: Decide what additional information is needed Topic 1 Task: Bring Follow Up info to group May Topic 2 Task: Identify participants for researching Topic 2 Topic 1 Task: Bring draft recommendation to group June Topic 2 Task: Participants report to group Topic 2 Task: Decide what additional information is needed Topic 2 Task: Bring Follow Up info to group July Topic 3 Task: Identify participants for researching Topic 3 Topic 2 Task: Bring draft recommendation to group Topic 3 Task: Participants report to group August Topic 3 Task: Decide what additional information is needed Topic 4 Task: Identify participants for researching Topic 4 (If Needed) Topic 3 Task: Bring Follow Up info to group September Topic 4 Task (if Needed): Participants report to group Topic 4 Task (if Needed): Decide what additional information is needed Topic 3 Task: Bring draft recommendation to group October Topic 4 Task (if Needed): Bring Follow Up info to group All Topics Task: In light of all draft recommendations draft final recommendations regarding topics of interest for annual report Topic 4 Task (if Needed): Bring draft recommendation to group November All Topics Task: Review draft annual report for final recommendations All tasks must be completed by November's meeting to be included in Annual December Report Due December 1, 2016 DOWNTOWN TIGARD VISION Prepared by Canine Arentles, CCAC Chair VISION STATEMENT The 2005 Tigard Downtown Improvement Plan (TDIP) was a summary statement of the community's vision , direction , and commitment to action for the future of Downtown Tigard VISION STATEMENT The 2005 Tigard Downtown Improvement Plan (TDIP) was a summary statement of the community's vision , direction , and commitment to action for the future of Downtown Tigard . "Our vision of Downtown Tigard is a vibrant and active urban village at the heart of our community VISION STATEMENT The 2005 Tigard Downtown Improvement Plan (TDIP) was a summary statement of the community's vision , direction , and commitment to action for the future of Downtown Tigard . "Our vision of Downtown Tigard is a vibrant and active urban village at the heart of our community that is pedestrian oriented, accessible by many modes of transportation, VISION STATEMENT The 2005 Tigard Downtown Improvement Plan (TDIP) was a summary statement of the community's vision , direction , and commitment to action for the future of Downtown Tigard . "Our vision of Downtown Tigard is a vibrant and active urban village at the heart of our community that is pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural resources as an asset, VISION STATEMENT The Tigard Downtown Improvement Plan (TDIP) was a summary statement of the community's vision , direction , and commitment to action for the future of Downtown Tigard . "Our vision of Downtown Tigard is a vibrant and active urban village at the heart of our community that is pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural resources as an asset, and features a combination of uses that enable people to live, work, play and shop in an environment that is uniquely Tigard. " DOWNTOWN IMPROVEMENT PLAN Vision of a Thriving Downtown: active, vibrant, urban people to live, work, play and shop Fanno Creek is a core asset & design consideration Elements of the Built Environment Mix Use - Residential Multimodal Pedestrian orientated Potentially Unifying Themes Downtown as the Heart of the Community Nature Art Regulatory Next Steps DESIGN CONCEPTS BUT GRAPHIC REPRESENTATION The TDIP included sub- z , area concept maps and a a r # identified number of ¢ ., . catalyst projects } pl �x r' FJ The adopted Urban _F Renewal Plan identified � many of the same ` catalyst projects . 1 Prm"� Dotsign Aft Orr Ai "i VISUALIZING DOWNTOWN In addition to adoption of code changes, the city has engaged in follow up projects to refine downtown plan concepts through graphic representation of design elements The Downtown Streetscape Design Plan in 2006 Fanno Creek Park and Plaza Master Plan in 2008 Tigard Future Vision -TDIP Refinement in 2009 URP reprint to incorporate photographs of accomplished projects DOWNTOWN STREETSCAPE DESIGN PLAN "T"IN-MRSECTION C0LLEi 0R5TREFT {l]nsignalia=d� Focus on street n function and design . g Visualized possible F street amenities PO&Y-triBn VisitYi�itg � Included gateway and -:;E. open space elements F Ga av yf CL TIGARD DOWNTOWN FUTURE VISION : A VISUAL REFINEMENT OF THE TDIP a 1 Kk r 7W i t' Strategic Plan Vision for the city: "The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and connected lives. " Downtown Vision: "Downtown Tigard is a vibrant and active urban village at the heart of our community that is pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural resources as an asset, and features a combination of uses that enable people to live, work, play and shop in an environment that is uniquely Tigard. " DOWNTOWN VISI Thriving Downtown: active, vibrant, urban People Live, Work, Play and Shop Downtown Mix Use - Residential & Multimodal Nature and Art as Themes Supportive Projects include Burnham St, Main St\Green St, Gateway Art, Fanno Creek Remeander, Tigard St Trail Articulated in Tigard Downtown Improvement Plan Implemented in the Urban Renewal Plan 's Graphically Represented in Streetscape Design Plan and Tigard Future Vision Also implemented through the Comprehensive Plan Goal 15 (Special Planning Area-Downtown), Tigard Community Development Code, Connectivity Plan, etc. Agenda Item 8 February 4,2016 BY-LAWS OF THE CITY CENTER ADVISORY CON MISSION (CCr' q Proposed changes to the CCAC by-laws are indicated in red, ,r green(for an item inoved to a new section). Highlighted section are required sections from the City of Tigard model by-laws. SECTION Z, CHARGE AND DUTIES (a) The City Center Advisory Commission(CCAC) hereafter referred to as the "Commission"shall have no powers except as conferred by this resolution, City Charter,er the Tigard Municipal Code._or_th€1 yregori Revised Starutes (b) It shall be the function of the Commission to act as an advisory body to the City Center Development Agency(CCD A),the Urban Renewal Agency- for the City of Tigard or the City Counci3 as appropriate. (c) The Citi-Center Advisory Commission is charged with advising the City Center Development Agency,the Urban Renewal Agency for the City of Tigard,on matters pertaining to Urban Renewal Plan implementation and tax increment fund allocations for the City Center Urban Renewal District. Recommendations pertaining to policy,budget,and implementation of urban ren"-al projects identified within the Urban Renewal Plan and j or the annually adopted Downtown Implementation Strategy and Work Program will be made to the City Center Development Agency or City Council as appropriate for consideration,deliberation and action. The Commission may also provide recommendations with regard to amendments to the City Center Urban Renewal Plan. (d) The Commission shall perform other duties as assigned by the City Center Development_agency. ]_The Conrnission may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. 1 d� The Corn- sion and its members shall conduct aself in-_t in mner that's in seeping svtrh applicable fed=1.sMN_1 rid l0sal laws er in to radtiLt and ed-no and.- the City of Tigard Code- of Conduce. km vtohmon_of the provisions of such laws_"l be oundl, for removal from of6ct CCAC 8y-Laws Page 1 February 4,2416 S CTS It) COMPOSITION (a) The Commission shall consist of nine(9)members appointed by the City=Council who are residents aw are or ervrrare businesses or property owners (or their representatives)—within the City Center Urban Renewal District with the Following representation if possible. (1) At least two(2)business owners or property-owners or a designated resentatiVe of a business or property n�vner whose business or property is located Nithin the City,Center Urban Renewal District; (2) Five(5)persons who are residents of Tigard and represent a cross- section of interests in the communist-at large; (3) One(1)person residing within or adjacent to the boundaries of the Ciq Center Urban Renewal District; (4) One(1)person with expertise in real estate development,urban planning or design,or affordable housing; (5) Two(2)alternates(non-voting)including one(1) at large resident of Tigard,and one(1)business or property owner(ora designated tMresentaux-el from within the City Center Urban Renewal District. (Q Up to two(2)non-voring ex officio members_representing taxing jurisdictions whose boundaries aver a the Cijy Center Urban Renew-a-1 District or non-residents who have expertise in real estate development urban planning or affordable mousing,or ocher desired background may be appointed. (b Xlembership mai tempgr_arily drop below required minimums due to resignations and or difficulty<in recruiting qualified applications, fUc A member-ow ex officio member who is appointed to fill a position pursuant to subsecrirm (1).,(71 j;) (5) or 64 above and who tiubsec ucndy ceases to bL eligibIc for thcthc position to which the member or ex_officio—member was appointed.shall resign from the Commission witless one month f becomin r M6911-1- SI-J710 . le_SI-J710 . APPOINTMENTS (a) Council shall fill vacancies with individuals necessary to meet the compositional requirements of above. CCAC By-Laws Page 2 February 4,2016 (h) In addition,Council shall determine a means of staggering appointments of all current members using three(3) three-year terms,three(3)two-year terms, and three(3)one-pear terms. (c) appointments shall be made by the City Council with recommendations from the Mayor. tiECTIO)N 4. TERM OF OFFICE (a) ,after the initial staggering of terms for current members as defined in Section (3)(b)above,the term of office of all Future,appointed members shall be three (3)pears or until their successors are qualified and appointed. (b) all terms shall begin Januaii, I and enc!December 31,1. (c) Any vacancy in the Corrunission shall be filled by appointment by the Council upon recommendation by the Mayor for the unexpired portion of the term. -Me unexpired portion of a term does not count towards the fulfillment of the three(3)year appointment. (d) Members mai-be reappointed For up to two consecutive terms. (e) Members of the Commission shall receive no compensation for their services. (1} A member who seeks to ressiigri From the Commission shallsubrnit a written resignation to the staff Lais4n. If passible the resignatsnn should allotiv fob thirty(3Q day a_tigc so the Cin•Council can appoint a replacement SECTION 5. ORGANIZATION OF T14E COMMISSION (a) r its First or second meeting of the year,and thereafter annually,the Commission shall elect a Chair and lice Chair from its members who shall hold office at the pleasure of the Commission. (b) If the Chair or Tice Chair should resign,the Commission shall,at its next meeting,conduct an election and provide a replacement. CCAC By-Laws Page 3 February 4,201A feeei'd of the G l/ c g 'rfE - ") Gl3air The chair Shall have general directional Powers 2m Lhe commission. The chair shall Preside at all ncctings and i-o consultation with support staff set the endas and nc)ti4,the I real all megrim times and Place. 11i II shall also be an ex-officio member of all subcommittecs and shall be ffic sole spokesperson for the Commission unless this responsibility is delegated to the vice chair,another Commission member or support staff. !dl Vice ChaJr, Inthe event of the absence of the chair at a meeting the vice chair shall perform the duties of the chair. (e} Staff liaisons are the primary contgcts for Cijy of Ti and board and the grin gU interface between these bodies and the Citi* Center Development AgencyCite Council City lllanager, and departments. Besides serving as a technical resource_ staff liaisons are responsible for meeting logistics member recruitment and rcCoRmtion recordkeeping, and monitoring6 board effectiveness. _d__ SECTION G- V `TINGVC r N ;MEETTNCIS fer' Wiles -fk-1 le. (a) The:Carnmission shall c taticast ),s ,a cal-cedarear at a time_ and_nlacc that i. sed at Ieast 5 days in advance. (a) = ,(b) Agcndas and minutes shall he postc4 for public notice on the City, aLLg,,-d web pave and in the lobby Qf Ct HaK or Pem•At Center in corn-pliance voth Oregon Public Meetings,Law._ill meetings shall be open to the public. fel 1 he parliamentary authpnty for the C;omnyssion is linGerE'r Renes of�rrlP� Rem:rel except where_supvlatt's or for l at federal 1mv. CCAC By-Laws Page 4 February 4,2016 {e}(�d A-majn�' of votes of Commission members present shall determine the offio osltion of the Commis5 ion oil a oven i,Sue. Alternares are not allowed to vale:rudder ant circumstances. it) Gefteral i of the Go "S Shall fellml-Robert's kules s� v ern A majority of `Chair and `'ice Chair shall vote on all matters before the Commission. {d {f� Commisyinn rr�errtb s shall not send or rme-1ve electronic eomrnunicauons concerning am rriarter pending before the C nmrni�sSion during*a Coann3ission �rrieetinsn Commented[SFl1: the tcason fol Ihm 010,ti[ans%as to not allai�outside mtnmunication ICEaiRm ilums being cmidaed WOR[he coamnnston Looking Lip inioniuitwn on a Board member shall not use electronic Corm undeattan devices to revives or smartphone tablet xouid be rine 4%m autd incidental ptisonal commuwatton(I c.mung someone that the ineettng,is i-unntny CC$S l.ritOrr[ta,tlon fe ar�ln n7a LiC.rs not in consideration Wore the I{�7YCl la1e during a Board meeting --- - -- SECTION 7. CC]MMISSION MEMBER RESPONSIBILITIES (a) 1llembers of the Commission shall: (l) regularly attend CC AC meetings and contribute constructively to discissions, (2) consider and discuss issues from a Cin wide perspective,as well as that of particular stakeholders or interests, (3) understand and be able to articulate the CC AC's charge,responsibilities and adopted,annual work program, (4) strive to reach consensus on matters under consideration, (5) act with respect and consideration for the viewpoint of others, (G) review and provide continent on reports,presentations,and recommended policies or strategies related to Downtown redevelopment before the Commission,and (7) vote on motions in front of the Comrnission,except where reasonable abstention is necessan CCAC By-Lacus Page 5 February 4,2016 (b) Commission members mal-engage in,general discussions regarding its charge, responsibilities or projects u-ithirt rhe Urban Renewal Plan or Downtown Implementation Strategy,but shall not discuss specific real estate projects or proposals with potential developers or property owners without the authorization of the City Center Development:agency. (c) In addition,members shall not make representations on behalf of the Cite of Tigard or City Center Development agency m ithout authorization. (d) 'Members shall not maize representations on behalf of rhe CCAC whether intentional or not,%whout the authorization of the Commission. SECTION 8. :MENDANCE If a member of the Commission is unable to attend a meeting,he or she is expected to notifi,die Chair or Vice Chair. If any member is absent from any six(6)regularly scheduled meetings within one year or three(.3)consecutive meetings without reasonable cause,the issue shall be placed on the upcoming agenda,and upon majority vote of the Commission that position shall be declared vacant. The Commission shall. fonvard its action to the Mayor and Council,who shall fill the vacant position. SECTION 9. QUORUM At any meeting of the Commission,a quorum shall be a majorit,,of the current vo�ntr members of the Commission. No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum,members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting,the Chair or Lice Chair shall notify the Commission members in advance of that fact so thar a decision may be made ys•hetlier to meet and take no action on agenda items or to reschedule to a different time. SECTION 10. REMOVAL 01--MEMBERS (a) The City Council may remove members of the Commission in accordance with Section 8 Attendance. (b) The Council may also remove members,when,in its judgment,the conduct of a member does not conform to [lie tsh e !'Tigard Crick of Conduct for B4 zird% Cy yt_jsj m.,,M2Committees,.Section . Member Responsibilities,or other conduct unbecoming a representative of the City. CCAC By-Laws Page 6 February 4,2016 (c) Tlne Commission may make a recommendation to Council for the removal of a member in accordance with Section 7 Member Responsibilities. The Commission shall forward a recommendation for replacement to the Mayor and Council in a timely manner. SECTI()N 11. ANNUAL REPORT 017 THE C[)1MMISS10N (a) Not later than December 1 of each year,the Commission shall prepare and file its lnnual Report to the City Center Development Agency(CCDA), (b) The_annual Report shall'include a summary of key activities and proceedings and any specific suggestions or reconnmendations which the Commission believes would assist its mission or the overall goals for the Downtown. (c) The Annual Report shall not be subrnitted unless approved by the Commission, SECTION 12.ANNE DMENTS `Ihese la}-Iaws arc adt)pted 61,_tesolution of rlic l ieprd City.Council are bine on the Commts�iori,and may he anxjitwd b%,Clic cit}-_C uncil I'13e f'�o�ntni5siun mtA, rrtp ye amcndments for Council consideration- CCAC Sy-Laws Page 7 1 Goals and Milestones On January 5, 2415 the Tigard City Council members met to update the city's short-and long-term goals set in December 2014. Like council meetings,the event was open to the public.The council has established clear milestones through December 2016 for each of the following areas: Provide Recreation Opportunities for the People of Tigard k Establish city recreation, program in 2015-16 adopted budget: » Recreation clearinghouse and program guide(completed) Grants and scholarships Recreation coordinator—staff position Programs and classes(beginning year 2) a outdoor events(year 2) rr indoor events(year 3) ► Explore feasibility of partnership opportunities, including the Tualatin Hills Park&Recreation District,YMCA,Tigard Tualatin School District and other city or non-profit opportunities;establish facility partnership if feasible. M Consider a voter-approved measure to fund recreation. / Complete the city's facilities strategic plan to identify future facility needs for a recreation/community center, OF bake Downtown Tigard a Place Where People Want to Be Support residential and mixed use development in walkable and transit-supported areas by completing the Ash Avenue/Burnham Street Redevelopment project.(completed) F Increase walkable access to open space by advancing plans for new downtown open space, including the Tigard Street Trail plaza,the Fanno Creek Overlook and a Main Street plaza, including programming. Strengthen downtown's identity by completing gateway improvements and install art at both Main Street entrances.(completed) 1 Support walkab lity by completing two Strolling Street projects.(completed) Secure brownfields clean-up grant(if eligible)to facilitate infill or open space development enabling a more walkable and interconnected downtown. / Promote downtown as a place to shop,dine and recreate,through communications and support of the Tigard Downtown Alliance activities, canrinued on reverse side ■ Cityof Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov Adopt and Begin Implementation of Tigard Triangle Strategic Plan ► Committee recommendation;Council consideration and adoption of Tigard Triangle Strategic Plan. ► Consider Lean Cade and Plan Amendments » Zoning » Community Development Code Transportation System Plan n Parks and Trails Master Plans ► Infrastructure Planning Citywide Stormwater Master Plan •Triangle Stormwater implementation Plan Streetscape Design Plan 0 72nd Avenue Study(pending Capital Improvement Plan approval) ► Development of Funding Tools » Urban Renewal Plan development,plan adoption, public vote 1) Local Improvement District-consider continuance of existing • Vertical Housing Deveiopment Zone • Tigard Enterprise Zone Enable Groundbreaking in River Terrace by Sumner 2015 / Infrastructure financing project(completed for River Terrace and citywide) n Council briefing,System Development Charge(SDC)notice and methodology n Council hearing—SDCs / River Terrace Community Plan implementation(completed) 'A Zoning districts, code amendments ► Permitting(completed) n Early assistance for land use applications, land use applications, building and site permits / Public facilities » City of Tigard downstream Stormwater conveyance analysis sy Clean Water Services pump station City of Tigard 550-Zone water improvements Expand Opportunities to Engage People in the Community ► Citywide communications plan(completed) ► Continue quarterly City Council outreach meetings / Seek input on and outreach about the sidewalk connection program Community education; identify timing and content of measures for voter approval. Organize community engagement through increased work with Neighborhood Networks;in-person and online forums. Define and Establish the City's Role in Addressing Homelessness