Technical Imaging Systems, Inc ~ C160060 CITY OF TIGARD,OREGON-CONTRACT SuAmARY FORM
THIS FORM MUST ACCOMPANY EVER Y CONTRACT q
Contract Title: Microfilm to Digital Transfer Services Number: I
Conti actor., 'Technical Iina=g S�stems.Inc. contract Total $27,04::,,25
Co+ittact(_h-etvlew• Alicrofilni to digital transfer.
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate X Lug
Risk Reduction Steps: Insurance
R.A comments:
P.isk Signature:
Contract Manager Carol Krager H.I.A. ?419 'Department: Centtal Services
"ljpc: 0 Purchase Agreement ❑ Personal Setvice Y General Setvice ❑ Public Improv ement
❑ I17Other: S
CS� tart Date. 05.31.2016 End Date: 07.31.2016
Quotcs/Bids/`Proposal-. FIRM AMOUNT/SCORE
Technical Imaging Systems $27,042.25
Scan It $27,000.00
Portland Document Scanning pie-vice Did not bid
.:account Strung: Fund-Division-Account Work Ord r—Activi1y Tvne Amo n
FY 15 1 c; G cy--is C71?. —'sgC70 1 QyaRc—
FY C930--- 3S 100 S 1 oO R, tyd ,n
FY 1 UGC (�diUf7 � c1B( yr�rd ��
FY
FY
Approvals - LCRB Date:
Departmciit Continents:
Department Signature
Purchasing Comments-
Purchasing`,ignaLure:
City Manager Comments:
City Managet Signature: /rl
After securing all required approvals,forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract#
CITY OF TIGARD,OREGON
AGREEMENT FOR SERVICES RELATED TO
MICROFILM TO DIGITAL TRANSFER SERVICES
THIS AGREEMENT made and entered into this 31"day of May, 2016 by and between the City of
Tigard,a municipal corporation of the State of Oregon,hereinafter called"City",and Technical Imaging
Systems,Inc.,hereinafter called"Contractor",collectively known as the"Parties."
RECITALS
WHEREAS,Contractor has submitted a bid or proposal to City to provide specific services;and
WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes
for which City requires the services; and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the
services described in Contractor's bid or proposal;
THEREFORE,The Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to microfilm to digital transfer services as detailed
in Exhibit A—Scope of Services and by this reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed, together with an
executed copy of this Agreement. This Agreement shall become effective upon the date of
execution and shall expire,unless otherwise terminated or extended,on July 31,2016. All services
shall be completed prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor an amount to not exceed Twenty Seven Thousand and Flo/100
Dollars ($27,000.00) for performance of those services described herein. Unit pricing shall be in
accordance with Exhibit B—Contractor's Proposal. Payment shall be based upon the following
applicable terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City,and not more frequently than monthly-. Payment shall be made only
for work actually completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to Contractor,
for services performed or expenses incurred as of the date of the invoice. Payment shall
not be considered acceptance or approval of any work or waiver of any defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
E. Contractor shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
F. If Contractor fails,neglects or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City may pay such claim and charge the amount of the payment against funds due or
to become due the Contractor. The payment of the claim in this manner shall not relieve
Contractor or their surety from obligation with respect to any unpaid claims.
G. Contractor shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one work week except for individuals under the contract who
are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime.
H. Contractor shall promptly, as due, make payment to any person, co-partnership,
association or corporation,furnishing medical,surgical,hospital care or other needed care
and attention incident to sickness or injury to the employees of Contractor or all sums
which Contractor agrees to pay for such services and all moneys and sums which
Contractor collected or deducted from the wages of employees pursuant to any law,
contract or agreement for the purpose of providing or paying for such service.
I. The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract during the current fiscal year. Appropriations for future fiscal years
shall be subject to budget approval by the City Council.
4. ASSIGNMENT/DELEGATION
Neither parry shall assign or transfer any interest in or duty under this Agreement without the
written consent of the other and any attempted assignment or transfer without the written
consent of the other parry shall be invalid.
5. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery,mail or fax.
Payments may be made by personal delivery,mail,or electronic transfer. The following addresses
shall be used to transmit notices,bills,payments,and other information:
�i> I, L3Y�_I CAL IMAGING S YSTiblyINC.
Attn: Debbie Manning Attn: Kevin Brubacher
Address: 13125 SW Hall Boulevard Address: 610 East 40`'Street
Tigard, Oregon 97223 Vancouver,Washington 98663
Phone: (503) 718-2483 Phone: (360) 567-1260
Email: debbiemntigmd-or.gov Email: kevinb@tisimaping.com
6. TERMINATION
The parties agree that any decision by either parry to terminate this Agreement before the 31 S`
of July, 2016 shall be accompanied by thirty (30) days written notice to the other party prior
to the date termination would take effect. There shall be no penalty for early termination. If
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City terminates the contract pursuant to this paragraph, it shall pay Contractor for services
rendered prorated to the date of termination.
7. ACCESS TO RECORDS
City shall have access to such books,documents,papers and records of Contractor as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
8. FORCE MAJEURE
Neither City nor Contractor shall be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or negligence
on the part of the parties so disenabled,including but not restricted to,natural disaster,war,civil
unrest,volcano,earthquake,fire,flood,epidemic,quarantine restriction,area-wide strike,freight
embargo, unusually severe weather or delay of subcontractor or supplies due to such cause;
provided that the parties so disenabled shall within ten(10)days from the beginning of such delay,
notify the other party in writing of the cause of delay and its probable extent. Such notification
shall not be the basis for a claim for additional compensation. Each party shall,however,make
all reasonable efforts to remove or eliminate such a cause of delay or default and shall, upon
cessation of the cause,diligently pursue performance of its obligation under the Agreement.
9. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans
with Disabilities Act of 1990, ORS 659A.142, and all regulations and administrative rules
established pursuant to those laws.
10. INDEMNITY
Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers,
employees, agents and representatives from and against all liability, claims, costs, demands,
judgments,penalties,and causes of action of any kind or character,or other costs or expenses
incidental to the investigation and defense thereof, of whatever nature, resulting from or
arising out of the activities of the Contractor or its subcontractors, agents, or employees in
performance of this contract, except, however, that the foregoing shall not apply to liability
that arises out of the City's,its officers,employees,agents and representatives sole negligence.
If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever,
such illegality or invalidity shall not affect the remainder of this indemnification.
11. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term
of this contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's
activities or work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the
following limits and coverages:
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A. Commercial General Liability Insurance
Contractor shall obtain,at contractor's expense,and keep in effect during the term of this
contract,Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall
include Contractual Liability insurance for the indemnity provided under this contract.
The follov ing insurance will be carried:
Coverage Limit
General Aggregate 2,000,000
Products-Completed Operations Aggregate 1,000,000
Personal&Advertising Injury 1,000,000
Each Occurrence 1,000,000
Fire Damage (any one fire) 50,000
B. Commercial Automobile Insurance
Contractor shall also obtain, at contractor's expense, and keep in effect during the term of
the contract, Commercial Automobile Liability coverage including coverage for all owned,
hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per
occurrence shall not be less than$1,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the
Contractor shall obtain, at Contractor's expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an "occurrence"
form. The Combined Single Limit per occurrence shall not be less than$1,000,000.
C. Workers' Compensation Insurance
The contractor, its Subcontractors, if any, and all employers providing work, labor, or
materials under this Contract that are subject employers under the Oregon Workers'
Compensation Law shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any employee
need not obtain workers' compensation coverage. All non-exempt employers shall
provide Employer's Liability Insurance with coverage limits of not less than $1,000,000
each accident.
D. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional
Liability, shall include the City its officers, employees, agents and representatives as
additional insureds with respect to this contract.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M.Best rating of"A-VII"or better,or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
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F. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the
City will consider whether such self-insurance is acceptable if it meets the minimum
insurance requirements for the type of coverage required. If the Contractor is self-insured
for commercial general liability or automobile liability insurance the Contractor must
provide evidence of such self-insurance. The Contractor must provide a Certificate of
Insurance showing evidence of the coverage amounts on a form acceptable to the City.
The City reserves the right in its sole discretion to determine whether self-insurance is
adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall
furnish a Certificate of Insurance to the City. No contract shall be effective until the
required Certificates of Insurance have been received and approved by the City. The
certificate will specify and document all provisions within this contract and include a copy
of Additional Insured Endorsement. A renewal certificate will be sent to the below
address prior to coverage expiration.
H. IndgVendent Contractor Status
The service or services to be rendered under this contract are those of an independent
contractor. Contractor is not an officer, employee or agent of the City as those terms are
used in ORS 30.265.
I. Primary Coverage Clarification
The parties agree that Contractor's coverage shall be primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
J. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability,
professional liability,pollution and errors and omissions policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be
forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 Ste'Hall Blvd.
Tigard,Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an
authorized representative of the issuing insurance company may be required to be forwarded to
the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance shall not be construed to limit contractor's liability
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hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected with this contract.
12. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract,the parties agree that
the losing parry shall pay such sum as the court may adjudge reasonable attorney fees and court
costs,including witness fees (expert and non-expert),attorney's fees and court costs on appeal.
13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws,rules and regulations,
including,but not limited to, the requirements concerning working hours, overtime, medical
care, workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and
279C, the provisions of which are hereby made a part of this agreement.
14. CITY OF TIGARD BUSINESS LICENSE
Contractor shall obtain,prior to the execution of any performance under this Agreement,a City
of Tigard Business License. The Tigard Business License is based on a calendar year with a
December 31 st expiration date. New businesses operating in Tigard after June 30th of the current
year will pay a pro-rated fee though the end of the calendar year.
15. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument in the proposal of the contract,this instrument shall control
and nothing herein shall be considered as an acceptance of the terms of proposal conflicting
herewith.
16. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by
any court of competent jurisdiction,the validity of the remaining terms and provisions shall not
be affected to the extent that it did not materially affect the intent of the parties when they entered
into the agreement.
17. REPRESENTATIONS AND WARRANTIES
Contractor represents and warrants to the City that:
A. Contractor has the power and authority to enter into and perform this Agreement.
B. This Agreement, when executed and delivered, is a valid and binding obligation of
Contractor,enforceable in accordance with its terms.
C. Contractor (to the best of Contractor's knowledge, after due inquiry), for a period of no
fewer than six calendar years (or since the firm's inception if less than that) preceding the
effective date of this Agreement, faithfully has complied Apith:
1) All tax laws of this state,including but not limited to ORS 305.620 and ORS chapters
316, 317,and 318;
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2) Any tax provisions imposed by a political subdivision of this state that applied to
Contractor, to Contractor's property, operations, receipts, or income, or to
Contractor's performance of or compensation for any work performed by Contractor;
3) Any tax provisions imposed by a political subdivision of this state that applied to
Contractor,or to goods,services,or property,whether tangible or intangible,provided
by Contractor;and
4) Any rules,regulations,charter provisions,or ordinances that implemented or enforced
any of the foregoing tax laws or provisions.
D. Any intellectual property rights or such delivered to the City under this Agreement, and
Contractor's services rendered in the performance of Contractor's obligations under this
Agreement, shall be provided to the City free and clear of any and all restrictions on or
conditions of use, transfer, modification,or assignment,and shall be free and clear of any
and all liens,claims,mortgages,security interests,liabilities,charges,and encumbrances of
any kind.
18. COMPLIANCE WITH TAX LAWS
A. Contractor must, throughout the duration of this Agreement and any extensions, comply
with all tax laws of this state and all applicable tax laws of any political subdivision of the
State of Oregon. For the purposes of this Section, "tax laws" includes all the provisions
described in subsection 25.C. 1)through 4) of this Agreement.
B. Any violation of subsection A of this section shall constitute a material breach of this
Agreement. Further, any violation of Contractor's warranty, in subsection 25.0 of this
Agreement,that the Contractor has complied with the tax laws of the State of Oregon and
the applicable tax laws of any political subdivision of this state also shall constitute a material
breach of this Agreement. Any violation shall entitle the City to terminate this Agreement,
to pursue and recover any and all damages that arise from the breach and the termination of
this Agreement,and to pursue any or all of the remedies available under this Agreement,at
law,or in equity,including but not limited to:
1) Termination of this Agreement,in whole or in part;
2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing
to Contractor,in an amount equal to State's setoff right,without penalty;and
3) Initiation of an action or proceeding for damages, specific performance, declaratory
or injunctive relief. The City shall be entitled to recover any and all damages suffered
as the result of Contractor 's breach of this Agreement, including but not limited to
direct,indirect,incidental and consequential damages,costs of cure,and costs incurred
in securing a replacement Contractor.
These remedies are cumulative to the extent the remedies are not inconsistent, and the City
may pursue any remedy or remedies singly, collectively, successively, or in any order
whatsoever.
19. COMPLETE AGREEMENT
This Agreement,including the exhibits,is intended both as a final expression of the Agreement
between the Parties and as a complete and exclusive statement of the terms. In the event of an
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inconsistency between a provision in the main body of the Agreement and a provision in the
Exhibits, the provision in the main body of the Agreement shall control. In the event of an
inconsistency between Exhibit A and Exhibit B,Exhibit A shall control.
No waiver,consent,modification, or change of terms of this Agreement shall bind either party
unless in writing and signed by both parties. Such waiver, consent, modification, or change if
made, shall be effective only in specific instances and for the specific purpose given. There are
no understandings,agreements,or representations,oral or written,not specified herein regarding
this Agreement. Contractor, by the signature of its authorized representative, hereby
acknowledges that he/she has read this Agreement, understands it and agrees to be bound by
its terms and conditions.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
CITY OF TIGARD TEC;7 A/fL IMAGING SYSTEMS/,INC.
By:Authorized City Representative By:Authorized Contractor Representative
CP • 7 • -1�61 (g, &
Date Date
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EXHIBIT A
SCOPE OF SERVICES
The Scope of Services under this Agreement shall include:
1. Microfiche scans of each image 16mm 300 DPI bitonal or greyscale to multi TIFF or PDF
formats for 480,000 images
2. Microfiche scans of each image 35mm bitonal or grayscale 300 DPI to multi TIFF or PDF
marry to small format as required for 25,000 images
3. Indexing from microfiche to address on title bar OCR capture to file name and data transfer
IDE HD load images to drive in logical directories per client directives.
4. Document preparation and converting microfilmed images to CD or DVD.
5. Work shall be in accordance with Oregon Administrative Rules 166-025-0005 through 166-
025-0030.
Pricing shall be based upon the unit pricing included in Exhibit B—Contractor's Proposal.
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EXHIBIT B
CONTRACTOR'S PROPOSAL
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C ° R •. r
ro;vt: Barrell tomlinson <darrellt@tisimaging.com>
an'•: Wednesday, May 04, 2016 9:50 AM
ro: Debbie Manning
-c: kevin Brubacher
S:abect: RE: Request for quote for microfilm to digital for the City of Tigard
Attac; .lents: Tigard Fiche.pdf
Debbie;
We sent the attached quote in late 2014. These were estimates based on detailed calculations by myself and Lora
Garland. We believe this to be an accurate reflection of the media. I was presented with one of the drawers of fiche to
assess the population ratio of 16 and 35mm elements. From this sampling,and the totals of fiche presented by Lora,we
arrived at this quote.
TIS will be happy to honour the pricing in the attached quote for another 60 days from this date(5/4/2016). If you
would care to take advantage of this opportunity, I would be happy to answer any questions you might have. look
forward to your response.
Darrel 1
Sales&Service Specialist
r
Tr."'IN+0.1. VA''AW %-�
From: Debbie Manning[mailto:DebbieM@tigard-or.gov]
Sent:Thursday,April 21,2016 4:54 PM
;o: lesley.pool@acs-inc.com;Barrell tomlinson<darrellt tisimaeine.com>; cindi.stanlev@poh.com
Cc:City Records<CitvRecords@tigard-or.gov>;Carol Krager<carolk@tigard-or gov>
Sub;ect: Request for quote for microfilm to digital for the City of Tigard
Good Afternoon,
I have attached a request for a quote for microfilm to digital services for the City of Tigard. If you wish to submit a quote
please direct it back to me by May 5th. I can be reached by return email or at 503,718.2483 for questions.Thank you in
advance for your help with this project
Records Management Specialist
City of Tigard
1.3125 SW Hall Blvd.
Tigrad,Oregon 97223
503.718.2483
1
Me-habit A
Det6,i ed Quote Submittal InfoS'mat oi-A
"Proposers must submit the following responses for their quote to be considered valid:
i. To meet Sta-,e Archive standards, the original fi?m must be silver halide with
polysulfide processing. Do you provide this service? If so,what is d.e
cost per roll: 16mm$JaL 35min $7.60
2. What is the cost for filming: 16mm$C.r55 7 fram- 35mrai $<.80 per -a,-:
3. What does it cost to scan microfiche to digital? 16mm $ . 35mm$ .37
Mixed Formats 03`1
4. What does it cost to scan microfilm to digital? 16=.n $ .0 35mm$ .L6
5. What is the cost to have scanned images written to a CD? $11M DVD? $15.00
A. Are images available in TIFF and PDF format?ETES
. Is there an additional cost to have a copy of each format made?
The seco-nd seg./for-mat-Mil cost $ .Cuti , _.
C. Can you title documents on the DC using a slash Instead a hyphen? For
example 01/05/2011 instead of 01-05-2011
We cannotrise- Blas^es -In naming:1,.es,v:e can use dashes and
underscores.
Does your company charge for titling documents?75ES
A. If so,what is the cost? $.OI per im age `or, one index field,1 .::gt €w-mat
papv $ G per image for one index fie'3
7. Does your company abide by the ANSI Standards for microfilm processing as set
out in Oregon Administrative Rules (OAR) 166-025-0005 through 166-025-0030?
A,. If the microfilm is rejected by State Archives for not meeting these
standards will you rc-film the materials free of charge? 7M
3. How much time does the City have to identify the areas that are deficient or
need to be corrected?
Y S cf£ers a 90 day appxovel pe:;ij lKegir ring at the date of final-i wxagL
deiive:y.The City oar Tigard will pr.:vide =_'clues that .?guise corzectior.
along with the origYnal source. T1-rS will re-work said issues ai,^. deliver
corrected data to the City of Tigard within 30 days
8. How often are methylene blue tests performed? ?e-orthly
9. Do you provide pickup and delivery of-records?
If so,what is the cost?
YES, _z'icle up $26.00 G,�,t-.very $20.00
10. If we need to retrieve a file is needed can we get it delivered?'YEES
What response time could we expect? The physical ffle wit- in four fours,
a daigita?fife via erna' .:)r secure ya P within 60 minutes
11.Does your company have an FTP site available for uploading documents?V-7
A. if so,Ts there a cost for using it?Tigard to upload: l.�Io eb.a.ge,'-1'igzrd t,:)
o'ovnrload crow.a IS completed* wort.$45
12.Does your company provide destruction services?YES
If so, what is the cost? $.15 trier pound
13. Do you shred and recycle documents? YES
If so,what is the cost? $.1b per pound
14. Do you provide a certificate of destructions?Y E3
The Contractor shall designate one (1) primary and one (1) backup person
responsible for the Contractor's work under this contract. Contractor shall
provide name,p1none number and email address of such persons.
'arre'ITom;�insor- Custor.:ger Se.-vice (30) 57-11260
:3a::re:1:@risirnaging.cotn
Jana-Irjbacher-Production Manager (36M 567-12,60
12nab�a tisirnagrg.corn
Plcase provide references from thgee sources your company has provided
microfilm services for in the last year. Provide the name of the company,a
contact person and a phone number.
,ity of�Vyilso�nville-- SandraIii;g 5D3) 57c-?505
City of Eugene —Be sty trtman (541) 6g2-58 .-'
Multnomah County—Melissa,ancy (503) 988-3741
Upon award of the contract, the successful company will be required to present a
Certificate of General Liability Insurance.
Name of Company: Techn'cal Imaging Systems, Inc.
Address: 61C East 4-0' Street Vancouver,WA 98663
Phone- (360) 567-1260
Email: kev nbna tisimaging com
Authorized signature:
Date: 4/29/2016
Federal ID No: 93-1326093
ADD IT I CNALSSERVICES:
_`FFG TAL?�N AGFS TO IES 1` lvlf iiidCRGFT--L : $i-',.025 PER INIA.GE/.k"RA1V E
SCAN LARGE +' )'.R AT DRAW='PUGS: $1..08/SCAN
$59.00 MINIMUM ORDER
TTS maintains$2,000,000.00 aggregate liability insurance and$1,000,000.00 auto liability. A
certil-icate of insurance is available upon request.
fior:r: Lora Garland
S a n Wednesday, December 24,2014 2:59 PM
TO: Carol Krager; Nadine Robinson
, ubje:,: FW: Fiche Quote for converting Bldg records
Arzsct,meats: Tigard Fiche.pdf
1`.J.
(,97 O''Fia:'(t { _i i.Illl` F`ili24L'! .rrct.,
I;i,d
I ic.,r 0R.)712-1
6' •s <: Darrell Tomlinson [! iltQ:RQI ? Cjmaglno,re< 7
Wednesday, December 24, 2014 2:22 PM
Tn: Lora Garland
Su.bj;act: Fiche Quote
Lora;
Using the box you sent as a representative example of a drawer of your fiche, I have constructed the attached
quote. Although I was very accurate in my sampling,there is of course,a margin of error. Of the 15.5 inches contained
in the submission,I rigorously counted the images in 2 x 1"sections to arrive at the numbers used to populate the
quote. We have tried to contain the costs and have rolled the indexing into the pricing for the scanning. If you need
separate figures for the services involved,let me know and I will break them out. In general,we are looking at around
$1,500.00 per drawer. That seems affordable,if every department sponsors a drawer.O Let me know if you feel it is a
reasonable proposal.
Happy Holidays,
Darrell
Darrell Tomlinson
Production Manager/Data Concierge
Technical Imaging Systems
610 East 40th Street
Vancouver,WA 98663
Phone(360)567-1260
Fax(360)567-1261
Darrel lT TlSimagine.com
Please visit our website at http://www.tisimaging.com
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13125 SW HALL BLVD. , 13125 SW HALL BLVD
TIGARD, OR 97223
MUST HAVE PO P12266
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1 5571 SET UP FICHE SCANNING EACH 0.00 0 .00
CHARGE WAIVED FOR VOLUME
480125 5570 MICROFICHE SCANS EA IMAGE IMAG 0.05 24, 006 .25
16mm 300 DPI BITONAL OR
GREYSCALE TO MULTI TIFF
OR PDF FORMATS
NUMBERS BASED ON SAMPLE
AVG 13 IMG/FICHE 135 JAX
PER INCH / 15.5" PER DWR
20% CONTAINS 35mm IMAGES
25175 5570 MICROFICHE SCANS EA IMAGE IMAG 0 .12 3 , 021.00
35mm BITONAL OR GREYSCALE
300 DPI TO MULTIFF OR PDF
MARRY TO SM FORMAT AS REQ
20% OF JAX HAVE 35mm IMG
105 IMG/INCH IN 15.5" DWR
SOME IN MIXED MODE FICHE
ADDRESS SPANS MULTI FICHE
505300 5569 INDEXING FROM MICROFICHE IMG 0.00 0 .00
TO ADDRESS ON TITLE BAR
OCR CAPTURE TO FILE NAME
INCLUDED IN SCAN PRICING
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TIGARD CITY OF CITY OF TIGARD
13125 SW HALL BLVD. , 13125 SW HALL BLVD
TIGARD, OR 97223
MUST HAVE PO P12266
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T1312 2 DELIVER
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1 9014 DATA TRANSFER IDE HD EACH 15.00 15.00
LOAD IMAGES TO DRIVE IN
LOGICAL DIRECTORIES PER
CLIENT DIRECTIVES
SM. 27042 .25
MISCOIARGU 0.00
SALESTAX 0.00
T.r'T',%L 27042 .25