02/10/2016 - Minutes Intergovernmental Water Board (IWB) Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, February 10, 2016, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Ken Henschel Representing the Tigard Water District (TWD)
Jodie Inman Member-At-Large
Keith Jehnke Representing the City of Durham
Al Reu Representing the City of King City
Marc Woodard Representing the City of Tigard
Members Absent:
None
City of Tigard Staff Present:
Brian Rager Public Works Director
John Goodrich Division Manager
Judy Lawhead I" Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Henschel called the meeting to order at 5:32 p.m.
2. Approval of Minutes —January 13, 2016
Commissioner Jehnke noted an error in a name in the January 13 minutes. Commissioner
Henschel moved to approve the January minutes as amended. Commissioner Inman
seconded the motion. The motion passed by unanimous vote of the commissioners
present, with Commissioners Henschel, Inman,Jehnke, Reu, and Woodard voting yes.
3. Public Comments
No one from the public was in attendance; therefore, there were no comments from the
public.
4. Water Supply Update
Mr. Goodrich reported:
+ Average water use for the month of January was 3.93 million gallons per day (mgd).
This usage was typical for this time of year. February usage is approximately 3.9 mgd
to date.
• Approximately 23 million gallons (mg) of water was injected to aquifer storage and
recovery (ASR) well no. 1 in January. A total of 78 mg—or a 54-day supply—is
currently stored in ASR wells. ASR well no. 2 injection will begin in a few days.
• The city continues to meet Portland Water Bureau (PWB) wholesale contract
requirements while also receiving about 800,000 gallons per day water supply through
the Bonita Pump Station. All functional testing for the Bonita Pump Station is
completed, currently serving approximately 2,500 customers in the Bull Mountain
area.
5. Election of Chair and Vice Chair
The commissioners are required to appoint a Chair and Vice Chair at their February
meeting each year.
Commissioner Woodard nominated Commissioner Henschel to serve as Chair.
Commissioner Reu seconded the nomination. Commissioner Henschel was appointed to
serve as the Chair by a majority vote of the commissioners present, with Commissioners
Inman,Jehnke, Reu, and Woodard voting yes. Commissioner Henschel abstained.
Commissioner Woodard nominated Commissioner Jehnke to serve as Vice Chair.
Commissioner Inman seconded the nomination. Commissioner Jehnke was appointed to
serve as the Vice Chair by a majority vote of the commissioners present, with
Commissioners Henschel, Inman, Reu, and Woodard voting yes. Commissioner Jehnke
abstained.
6. Proposed Water Division and Capital Improvement Plan Budget Overview
Mr. Goodrich provided the board with copies of a preliminary budget for water-related
items. A copy of the preliminary budget is on file in the IWB meeting record. Mr.
Goodrich explained that the operating and maintenance portion of the budget is
generated by the Water Division and submitted to Financial Information Services (FIS).
It may still go through some minor changes as the process moves forward. Some
highlights of the preliminary budget are:
• Water Costs: Last year almost $3.9 million was budgeted for water costs. Based on a
projection provided by Lake Oswego, it is anticipated that the cost for the coming
year will be $2 million. This reduction of$1.89 million is due to the lower cost of
water through the Lake Oswego Tigard Water Partnership.
• Vehicles: There is a need for two vehicles to be replaced as they are at the end of
their life cycle. $100,000 has been budgeted for a large service truck and a smaller
utility truck.
• Equipment: One mini excavator—as an alternative to replacing a Vactor—at a cost
of approximately $80,000, is included in the preliminary budget.
• Water-related capital improvement plan (CIP) projects:
o Water Master Plan/System Development Charges (SDC) Study will identify
needed improvements to the water supply system for the next 20 years,
providing cost estimates and information to update the SDC methodology.
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o The existing Canterbury Pump Station is at the end of its service life and in
need of repair. This project will rehabilitate the existing pumps and electrical
components to extend the life of the existing pump station.
o Red Rock Creek Waterline Relocation project will replace an aging waterline
resulting in improved accessibility for maintenance.
7. Information Items
In response to an inquiry from Commissioner Henschel, Mr. Goodrich explained that a
study on earthquake readiness of ASR wells specifically has not been done so there is no
definitive answer as to the probability of survival. He said the water would likely remain
in the fractured basalt where it is now located but it would be hard to foresee any damage
to the infrastructure.
8. Non-Agenda Items
None
9. March Agenda Items
None
8. Next Meeting
March 9, at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
Commissioner Woodard mentioned he will not attend the March meeting.
9. Adjournment
At 6:31 p.m. Commissioner Jehnke moved to adjourn the meeting. Commissioner Reu
seconded the motion. The meeting adjourned by unanimous vote of the commissioners
present,with Commissioners Henschel, Inman,Jehnke, Reu, and Woodard voting yes.
en F lenschel1 '. Chair Ju Lawh°ad, IWB Recorder
Date: 3 Date:
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