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02/12/2014 - Packet Completeness Review m for Boards, Commissions and Committee Records CITY OF TIGARD Intergovermental Water Board Name of Board, Commission or Committee 02/12/2014 Date of Meeting I have verified these documents are a complete copy of the official record. Judy Lawhead Print Name M Mao Si ature 12/23/2015 Date Intergovernmental Mater Board Agenda SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, February 12, 2014, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 1. Call to Order, Roll Call and Introductions 2. Approval of Minutes — December 11, 2013 Action: Motion to approve the December 11, 2013 minutes. 3. Public Comments Call for comments from the public. 4. Water Supply Update —John Goodrich No action required. 5. Briefing on Projects Related to the Willamette River Supply Program and the Willamette Governance Group's Proposed OperatingPrincipals —John Goodrich No action required. 6. Election of Chair and Vice-Chair— Dennis Koellermeier Action: Motion to appoint the Chair and Vice Chair. 7. Informational Items ■ Update on the Lake Oswego Tigard Water Partnership —Mr. Koellermeier ■ Update on the Land Use Board of Appeals (LUBA) case — Mr. Koellermeier • Update on the water service agreement with King City—Mr. Koellermeier 8. Non-Agenda Items Call for non-agenda items from the board. 9. Next Meeting March 12, 2014, at 5:30 p.m. 8777 SW Burnham Street, Tigard, Oregon 10. Adjournment Action: Motion for adjournment. Executive Session The Intergovernmental Water Board may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news INTERGOVERNMENTAL WATER BOARD AGENDA— February 12, 2014 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-718-2591 1 www.tigard-or.gov I Page 1 of 2 media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The City of Tigard tries to make all reasonable modifications to ensure that people with disabilities have an equal opportunity to participate in all city meetings. Upon request, the city will do its best to arrange for the following services/equipment: ■ Assistive listening devices. ■ Qualified sign language interpreters. ■ Qualified bilingual interpreters. Because the city may need to hire outside service providers or arrange for specialized equipment, those requesting services/equipment should do so as far in advance as possible, but no later than 3 city work days prior to the meeting. To make a request, call 503-718-2591 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf). INTERGOVERNMENTAL WATER BOARD AGENDA— February 12, 2014 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 + 503-718-2591 1 www.fgard-or.gov I Page 2 of 2 Intergovernmental Water Board (IWB) Minutes SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT MEETING DATE: Wednesday, February 12, 2014, 5:30 p.m. MEETING LOCATION: Tigard Public Works Building 8777 SW Burnham Street Tigard, OR 97223 Members Present: Gretchen Buehner Representing the City of Tigard Ken Henschel Representing the Tigard Water District Keith Jehnke Representing the City of Durham David Newham Representing the City of King City Members Absent: Jodie Inman Member-At-Large City of Tigard Staff Present: John Goodrich Interim Assistant Public Works Director Greer Gaston IWB Recorder 1. Call to Order, Roll Call and Introductions Commissioner Buehner called the meeting to order at 5:31 p.m. 2. Approval of Minutes — December 11, 2013 Commissioner Henschel moved to approve the December 11, 2013, minutes. Commissioner Jehnke seconded the motion. The motion passed by a unanimous vote of the commissioners present, with Commissioners Buehner, Henschel,Jehnke and Newham voting yes. 3. Public Comments There were no comments from the public. 4. Water Supply Update Mr. Goodrich reported: • Average water use for the month of January was 3.9 million gallons per day (mgd). This usage is normal for this time of year. • Tigard has started injection to aquifer storage and recovery (ASR) well no. 2. Approximately 32 million gallons (mg) were injected to date; a total of 49 mg— or a 22-day supply—is currently stored in ASR wells. Injection to ASR well no. 1 will take place following injection to ASR no. 2. ASR well no. 3 is currently under design. 5. Briefing on Projects Related to the Willamette River Supply Program and the Willamette Governance Group's Proposed Operating Principals Mr. Goodrich referenced the materials in the IWB's packet. He explained the Tualatin Valley Water District (TVWD) and the City of Hillsboro intend to develop the Willamette River as a regional water supply. As a result of the development, the governance structure of the Willamette River Water Coalition (WRWC) needs to be changed in order to incorporate new members (Hillsboro, Wilsonville and Sherwood) in the group. As a WRWC member, Tigard elected to participate in the TVWD/Hillsboro development via a minimal financial contribution of$100,000. This contribution entitles Tigard to participate in the design of the TVWD/Hillsboro development which will include: ■ Expansion of the Wilsonville water treatment plant. ■ Construction of a major pipeline from Wilsonville to a terminal reservoir in Beaverton. Pipelines from the reservoir will travel east to serve TVWD and west to serve Hillsboro. Tigard would have to pay its share of actual project costs in order gain capacity in the water supply system. Development of the TVWD/Hillsboro project will start next year with the construction of a major pipeline along 124th Avenue. The entire water supply is scheduled for completion in 2026. 6. Election of Chair and Vice-Chair The commissioners are required to appoint a Chair and Vice-Chair at their February meeting each year. Commissioner Newham nominated Commissioner Buchner to serve as Chair. Commissioner Jehnke seconded the nomination. Commissioner Buehner was appointed to serve as the Chair by majority vote of the commissioners present, with Commissioners Henschel,Jehnke and Newham voting yes. Commissioner Buehner abstained. Commissioner Buehner nominated Commissioner Henschel for Vice-Chair. Commissioner Newham seconded the nomination. Commissioner Henschel was appointed to serve as the Vice-Chair by a majority vote of the commissioners present, with Commissioners Buehner,Jehnke and Newham voting yes. Commissioner Henschel abstained. 7. Informational Items Ms. Gaston informed the board that Mr. Koellermeier was out of town and, therefore, was not able to attend the meeting. Mr. Goodrich said Mr. Koellermeier would update the board on the following topics at its next meeting: ■ Update on the Lake Oswego Tigard Water Partnership —Mr. Koellermeier ■ Update on the Land Use Board of Appeals (LUBA) case —Mr. Koellermeier ■ Update on the water service agreement with King City—Mr. Koellermeier Commissioner Buchner reported: ■ The Land Use Board of Appeals (LUBA) case against the City of West Linn was resolved, and the appeal period expired. ■ Due to cost factors, the Lake Oswego-Tigard water partnership has decided to route the transmission pipeline through downtown Lake Oswego rather than under Oswego Lake. ■ The Tigard City Council will discuss the King City draft agreement for water service at an upcoming meeting. Commissioner Newham said King City will take up the agreement once Tigard has its discussion. ■ A decision on the WaterWatch case is expected later this year. Commissioner Buchner mentioned she will not attend the next meeting. 8. Non-Agenda Items None 9. Next Meeting March 12, 2014, at 5:30 p.m. Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon 10. Adjournment At 5:58 p.m. Commissioner Henschel moved to adjourn the meeting. Commissioner Newham seconded the motion. The meeting adjourned by unanimous vote of the commissioners present with Commissioners Buchner, Henschel,Jehnke and Newham voting yes. Iden Henschel, IWB Vice-Chair �r,,i Gasto:n��,14B� Recorder Date: A7 � •� Date: 20 Agenda Item No.: IWB Meeting Date: 12-14 = ` City of Tigard Memorandum To: Intergovernmental Water Board Members From: John Goodrich, Interim Assistant Public Works Director Re: Briefing on Projects Related to the Willamette River Supply Program and the Willamette Governance Group's Proposed OperatingPrimo Date: February 4, 2014 This memo provides background information on the Willamette River as a regional water supply source. ■ City of Tigard (City) is a member of the Willamette River Water Coalition (WRWC) along with three other agencies—the Cities of Tualatin and Sherwood, and the TVWD. ■ The WRWC has approximately 130 million gallons per day (mgd) in water rights on the Willamette River. ■ Via the WRWC, 25 mgd of these water rights are allocated to Tigard. • Tigard is currently investigating several Willamette River supply options in the context of its long-term water source planning. In 2013, the City of Hillsboro and the Tualatin Valley Water District (TVWD) agreed to jointly develop the Willamette River as a regional water supply source. The two agencies plan to complete this major regional water project by June 2026. The City of Tigard is participating in two separate projects related to the Willamette Water Supply Program. The projects are: ■ Preliminary routing and design of the Willamette Water Supply Program ■ Providing the framework for a Willamette Governance Group The IWB members will be updated on these two projects at their next regular business meeting on February 12, 2014. Draft Document Willamette Governance Group Proposed Operating Principles For a collaborative process to operate smoothly,it is necessary for those involved to agree at the outset on the purpose for the process and procedures that govern discussions and decision-making. I. PURPOSE The purpose of the Willamette Governance Group (WGG) is to create a water supply agreement that defines a regional Willamette Water Supply System. The agreement will define ownership and result in the governance, management, operations and expansion of the Willamette Water Supply System. II. ROLES AND RESPONSIBILITIES All WGG members agree to: • Attend meetings and follow through on commitments • Bring concerns from their entity up for discussion • Share all relevant information that will assist the group in achieving its goals • Participate in an open and mutually respectful exchange of ideas,views and information • Articulate interests that underlie issues and concerns in an effort to find common ground • Test assumptions by asking questions • Act in good faith which requires that individuals express consistent views and opinions in the WGG and in other forums The Facilitator agrees to: • Provide neutral process support to assist WGG members in the agreed upon scope of work • Track decision points and next steps III. DECISION-MAKING • Operate by consensus which means that everyone can live with the decision • Keep its entity's decision-makers informed of potential decisions in order to expedite approval for the final product • Support the eventual product if they have concurred in it IV. PROCESS REMINDERS/GROUND RULES • Seek to learn and understand each other's perspective • Encourage respectful,candid and constructive conversation • Provide balance of speaking time • Seek to resolve differences and reach consensus • Discuss topics together rather than in isolation • Make every effort to avoid surprises • Limit side conversations/turn off or silence cell phones during meetings • Make every effort to start and end meetings on time Willamette Governance Group/Proposed Operating Principles 01-31-14 Page 1 of 2 Draft Document V. SCHEDULE AND DELIVERABLES • The WGG as a whole will meet one to two times per month from January 2014 to September 2014 or as needed to meet its responsibilities. Each regularly scheduled meeting will be of half- to full-day duration to provide sufficient time for complete discussions and subgroup sessions. Willamette Governance GrouplPmposed Operating Principles 01-31-14 Page 2 of 2 Agenda Item No.: (� IWB Meeting Date: Z-12--1+ UPI City of Tigard Memorandum To: Intergovernmental Water Board Commissioners From: Office Manager Greer Gaston Re: Election of the IWB Chair and Vice-Chair Date: February 4, 2014 The IWB bylaws call for the election of a chair and vice-chair during the board's February meeting. The chair and vice-chair serve one-year terms. There are no term limits, so the chair and vice-chair may be appointed to serve successive terms. An excerpt of the relevant bylaws is attached. INTERGOVIRUiMENTAL WATER BOARD BYLAWS REVISED DECEMBER 14, 1994 ARTICLE I: Name of Organization • Intergovernmental Water Board ARTICLE II: Mission • The Cities withdrew from the original District with intent to take a more active role in planning and operating a domestic water supply system for the Southeast Washington County area in order to provide the residents of that area with the highest quality water service at the lowest possible cost. In keeping with that intention, the Parties to this Intergovernmental Agreement commit to working together to provide all of the residents and undeveloped property in the original District with a clean, economical water supply. The Parties further commit to working together and with other agencies and jurisdictions in a cooperative effort to plan for the future long term water supply needs of the area. ARTICLE III: Members The Intergovernmental Water Board (IWB) will consist of five members. Members of the Board will be appointed by the respective governing bodies as follows: Tigard - One Member King City - One Member Durham - One Member District/Unincorporated Area - One Member At Large - One Member selected by a majority vote of the Other Members. ARTICLE TV: Officers • The Intergovernmental Water Board shall elect a Chair and Vice-Chair from its, members. Election of the Chair and Vice-Chair shall be held the first meeting in February of each calendar year. In the event of a resignation of the Chair, the standing Vice-Chair shall become Chair on the effective date of the resignation of the Chair. The new Chair shall serve the remainder of the vacating Chair's term. The new Chair's one year term shall commence at the first meeting of the next calendar year. In the event of a resignation by the Vice-Chair, an election to fill the unexpired term shall be held at the next available meeting. Duties of the Chair: • Presides over the deliberations of the Board. • He/She votes on all questions brought before the Board. • Has the authority, with consent of Board Members in attendance, to place time limits on visitor comments. Is recognized as the spokesperson for Board actions and activities. • Reviews and approves meeting agendas set by Board prior to the meeting. Duties of the Vice-Chair: • Presides over the Board in the absence of the Chair. • Performs other duties assigned to the Chair in the absence of the Chair. ARTICLE V: Meetings: Meetings of the Intergovernmental Water Board shall be held at a regular time and place set by the members. Meetings of the Intergovernmental Water Board are subject to the open meetings law and are open to the public. Only issues covered under ORS 1.92.660 may be discussed in Executive Session. Quorums: • A majority of 3 members shall be considered a quorum to conduct business. Duly appointed Alternates count as Members for purposes of establishing a quorum. In the event that the elected Chair and Vice-Chair are both absent, the Members in attendance shall elect a Pro-Tam Chair for that meeting. Agendas: • At the end of each Board meeting agenda, sufficient time shall be allocated to set the agenda for the next meeting. Agendas shall be reviewed and approved by the Chair prior to mailing. Agendas and supporting material shall be mailed to Board Members one week prior to meetings. Information for last minute agenda items shall be distributed to