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Tigard-Tualatin School District ~ MU163001 ~ Walk+Bike Education Jump Start Program 2015-2016 TIGARD City of Tigard Memorandum of Understanding Walk+Bike Education Jump Start Program 2015-2016 This Memorandum of Understanding ("MOU") is made and entered into by and between the Tigard-Tualatin School District (hereinafter referred to as "TTSD"), the City of Tigard (hereinafter referred to as "City"), and the Bicycle Transportation Affiance (hereinafter referred to as "BTA"). The 2015-2016 Walk+Bike Education Jump Start Program is focused on the elementary and middle schools in Tigard. Since the City co-wrote the grant with TTSD, the Jump Start Program will first focus on delivering bike education to interested schools in Tigard,with the potential to expand the program to schools in Tualatin if resources allow. RECITALS 1. TTSD, BTA, and the City (hereinafter referred to as the "Parties") recognize that there are several community partners in implementing the Walk+Bike Education Jump Start program (hereinafter referred to as "Jump Start"),including the Schools and other local resources. 2. The Parties recognize the vital importance of the Jump Start program to increase the number of students who safely walk and bike to school. These efforts yield the following benefits: decreased traffic congestion and improved traffic safety, improved health and fitness,increased physical activity,increased independence, building neighborhood livability,increased alertness and academic achievement, and improved air quality. 3. BTA provides resources and services to promote safe walking and biking. In so doing,BTA has a responsibility to deploy resources as effectively and efficiently as possible to ensure that the activities supported are conducted in accordance with the highest legal, ethical, and financial standards. 4. The Parties recognize the importance of collaboration that allows for the development of robust education activities to increase the number of students who safely walk and bike to school. 5. The Parties acknowledge that the program and administrative support systems supported by the Parties impose facilities and administrative costs on both Parties. 6. The responsibilities in this MOU represent the basic requirements for obtaining and maintaining School eligibility to participate in the Jump Start program for the 2015- 2016 school year. TIGARD City of Tigard THE PARTIES therefore agree as follows: TTSD RESPONSIBILITIES TTSD will: 1. Require each School principal to provide the specific information needed as outlined below as time and educational demands allow and to sign this MOU statement as recognition of the Jump Start services and resources they are scheduled to receive. 2. Provide or require each School principal to provide BTA with contact information of School faculty to be trained in safe walking and biking curriculum as needed to allow for involvement in and evaluation of the Jump Start program with the goal of increasing the number of students who safely walk and bike to school. BTA recognizes that school faculty as volunteering their time and as such may have restricted availability. 3. Require each School principal to provide indoor meeting space with tables and chairs large enough to conduct Jump Start trainings as needed to accomplish education programming. 4. Require each School principal to provide BTA access to the School's PTA, PTSA, Site Council, Staff, Safety Committee,Booster Club,Wellness Committee, and/or other relevant School groups as needed and as time allows to provide information about the Jump Start program. 5. Require each School principal to collaborate with the BTA to enable the delivery of training services and evaluation. 6. Ensure or require each School principal to ensure basic maintenance of Jump Start program equipment. 7. Provide vehicle transportation to move Jump Start program equipment and materials from School to School as needed. BTA RESPONSIBILITIES BTA will: 1. Provide a Project Manager(s) to provide training, equipment and materials, and to function as advisor for each School's participation in Jump Start program activities. 2. Provide each School with the name and contact information of the Project Manager(s) to be involved in each School's program. 1! I WPM e . TIGARD City of Tigard 3. Provide equipment (see Appendix 2 for details) and materials, training, newsletter announcements and articles that encourage and promote the education of students in safe walking and biking. BTA provided equipment will be in good working order and ready for use by District. BTA guarantees that all helmets supplied by BTA to District have a current CPSC,ASTM or Snell sticker, are less than five (5) years old and have never been in an accident. 4. Develop and maintain program records to track participation. 5. Assist in developing relationships between the school district and local partners to ensure basic maintenance of Jump Start program materials. 6. Partner to ensure basic maintenance of Jump Start program materials. CITY OF TIGARD RESPONSIBILITIES With regard to the elementary schools: Alberta Rider, C.F. Tigard, Deer Creek, Durham,Mary Woodward,Metzger, and Templeton; and middle schools: Fowler and Twality;Tigard, the City will: 1. Work with TTSD to recruit School faculty to be trained in the safe walking and biking curriculum. 2. Assist in developing outreach and communication with parents about the Jump Start Program. 3. Promote the Jump Start Program to schools,parents, and the community to ensure support and encouragement of safe walking and biking behavior. 4. Provide additional capacity to training program events,with the goal to train more School faculty in years to come. 5. Collaborate with TTSD and BTA to establish an ongoing safe walking and biking curriculum in Tigard Schools. 6. Offer the services of the Safe Routes to School Program Coordinator to help in tasks related to the Jump Start Program and the Coordinator will work to integrate the bike education program into the broader Tigard Safe Routes to School Program. TIGARD City of Tigard GENERAL PROVISIONS 1. Financial Management A. BTA will be responsible for program costs necessary for the program training and staff advisory role identified as BTA responsibilities in this MOU. BTA will also be responsible for costs associated with Basic Maintenance of Jump Start equipment at the end of the school year. B. TTSD will be responsible for facilities, administrative costs imposed by the program activities identified as TTSD responsibilities in this MOU and any costs resulting from Gross Negligence of Jump Start equipment during the school year. C. TTSD will be responsible for all maintenance of school property utilized as part of the Jump Start program. D. The City will be responsible for providing the cost of a coordinator and the provision of other city staff as necessary to fulfill the duties described above. 2. Jump Start Materials No materials produced by BTA and distributed through the Jump Start program shall require pre-approval from the TTSD Administrative Superintendent or designee before being distributed to teachers. However, should the TTSD Administration or School Principal find format or content objectionable in any way, the BTA will work with the TTSD Administration and/or School Principal to resolve the concern before distributing the material. 3. Liability The Parties understand that walking and biking involve certain risks and dangers, and that accidents may occur despite all reasonable care and prevention. Parents/legal guardians shall assume all risks arising out of the Jump Start program. Each Party shall indemnify the other Party and its contractors, officers, employees, and agents from any action brought by a third- party against the Party for claims, actions, causes of action, or any charge of any kind whatsoever that may or could arise as a result of student participation in the Jump Start program,including claims for injury, death, or property damage,whether or not caused by the fault or negligence of the other Party. 4. Amendments This MOU may be amended only by a written agreement signed by the Parties. TIGARD LE City of Tigard 5. Early Termination of MOU A. The Parties, by mutual written agreement,may terminate this MOU or the participation with any School at any time. B. BTA, on thirty (30) days written notice to TTSD and the City, may terminate this MOU or its participation with any School for any reason deemed appropriate at its sole discretion. Bicycle Trasportatio Affiance Tigar - ualatin School istrict Ajt$01)j--- By: By: (� r20:S 6U f >4.. Printed Name: Printed Name: Uf Obote Title: IGYf�.CgVe -V CC"t'j Title: CAP Date: (l J Dio Date: if bifiiiis5 City of and /r By: . A Printed Name: •2Y\nki /VA.Q,r Title: COiV1VVL,M 'D,rc Cck Date: 1 t (Cr l 20 TIGARD LE City of Tigard School acknowledges and agrees to fulfill its role and responsibilities as identified under this Intergovernmental Agreement. School Principal signature Date School acknowledges and agrees to fulfill its role and responsibilities as identified under this Intergovernmental Agreement. School Principal signature Date School acknowledges and agrees to fulfill its role and responsibilities as identified under this Intergovernmental Agreement. School Principal signature Date School acknowledges and agrees to fulfill its role and responsibilities as identified under this Intergovernmental Agreement. School Principal signature Date School acknowledges and agrees to fulfill its role and responsibilities as identified under this Intergovernmental Agreement. School Principal signature Date II TIGARD City of Tigard APPENDIX 1 - Definitions Administration—the School officials who provide administrative leadership and services for the School's Jump Start program. BTA—the Project Manager and staff at the Bicycle Transportation Alliance DISTRICT—selected District in Oregon. Parties—the School and the BTA named in the MOU. Project Manager—the BTA staff member who provides Jump Start project leadership and management services. School—Each TTSD school participating in the Jump Start program. Basic Maintenance- Ensuring that the bikes included in the equipment remain in a condition fit to ride including inflated tires as well as functioning chain, crank arm, cassette,quick releases,brakes, and handlebars. Gross Negligence-Any conduct through which F1'SD leaves the equipment unsecured or otherwise allows damage to the equipment brought about by carelessness during use. The equipment is valued at$13,000. Certain equipment may be used without replacement (indicated in Appendix 2 by an asterisk*). 1!� TIGARD City of Tigard APPENDIX 2- Project Description and Equipment Brief Project Description: In the Walk+Bike Education Jump Start program, a school district has use of 36 bikes, a covered trailer, 90 helmets and other equipment and materials for one school year. BTA will provide the district with the above materials and a minimum 8-hour curriculum training at the beginning of the school year. BTA will provide email and phone support as the district creates a schedule to move the bike fleet from school to school while the teachers teach the Walk+Bike Education program. The district will provide (recommended PE/Health) teachers to attend the training and completion of an evaluation process after the year is over. The teachers will implement the bike safety and optional pedestrian safety education programs during the school year using the equipment and materials provided. BTA, district, and teachers will evaluate the program at the end of the school year. The goal of the Jump Start program is to allow interested school districts to implement all aspects of a bicycle and optional pedestrian program for one year with no upfront cost. Equipment: r4 twenty-four inch tubes Multi tool, *2 twenty-six inch tubes Hex"Y"wrench *2 twenty-inch tubes Socket"Y"wrench Adjustable wrench *Nitrile gloves Crank extractor tool *5 Patch kits 8mm hex wrench *Bike Grease Chain tool *Chain lube 3 Tire levers *First aid kit, Pedal wrench *Sidewalk chalk 5 7-speed chains 3/32 KMC or Shimano *Rags Heavy-duty toolbox 20'covered trailer with a side door and drop down 16 cones (8 flat,8 tall) back door, Boot for trailer wheel 36 Bikes of various sizes Lock for trailer 90 helmets(60 small,30 large) Ball hitch for trailer 20'of cable for locking,2 locks Keys to trailer locks and hitch. Floor pump Frame pump + Materials are replaced by the BTA at the end of the Needle nose pliers program if used.Materials without the' will be replaced by the DISTRICT if lost or broken.