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09/16/2013 - Packet Completeness Review for Boards, Commissions and Committee Records CITY OF TIGARD Planning Commission Name of Board, Commission or Committee Date of Meeting I have verified these documents are a complete copy of the official record. Doreen Laughlin Print Name Signature Date PLANNING COMMISSION AGENDA – SEPTEMBER 16, 2013 City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | 503-639-4171 | www.tigard-or.gov | Page 1 of 1 City of Tigard Planning Commission Agenda MEETING DATE: September 16, 2013; 7:00 p.m. MEETING LOCATION: City of Tigard – Town Hall 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER 7:00 p.m. 2. ROLL CALL 7:00 p.m. 3. PLANNING COMMISSIONER COMMUNICATIONS 7:01 p.m. 4. CONSIDER MINUTES 7:15 p.m. 5 UPDATE – TIGARD TRIANGLE 7:17 p.m. 6. UPDATE – NEW PARKS ZONE 7:37 p.m. 7. BRIEFING – ECONOMIC DEVELOPMENT MANAGER INTRODUCTION 7:57 p.m. AND ECONOMIC DEVELOPMENT DISCUSSION 8. OTHER BUSINESS 8:57 p.m. 9. CALL FOR FUTURE AGENDA ITEMS 8:59 p.m. 10. ADJOURNMENT 9:01 p.m. City of Tigard Memorandum To: President Anderson and Planning Commissioners From: John Floyd, Associate Planner Re: Parks Zone Project – Status Update Date: September 4, 2013 ISSUE Briefing to update the Planning Commission on the creation of a new Parks Zone. Staff will present work completed to date and a projected timeline for completion, including dates and items the Planning Commission will be tasked with reviewing. BACKGROUND As a reminder, the Parks Zone Project is intended to adopt specific development standards and approval criteria for publicly owned parkland and greenways. The purpose of this project is to remove administrative barriers to the efficient development of existing and future parks, while providing enhanced protections for neighboring residents and other parties who may be negatively impacted by the activities therein. The vehicle for these administrative improvements would be the creation of a new parks zone and associated chapter within the Tigard Community Development Code (Chapter 18). INFORMATION SUMMARY Following the June 6, 2013 briefing to the Planning Commission on the purpose and scope of the Parks Zone project, staff then briefed the Parks and Recreation Advisory Board (PRAB) on July 8, 2013 to both inform and receive comments from the board. Following these briefings, staff surveyed the development code seventeen jurisdictions to inform both staff and decision makers on how a Parks Zone might be constructed. A summary of the findings is attached to this email as a spreadsheet. The findings were illustrative as to how comparable jurisdictions control parks and recreation facilities through their development code. Major findings include the following:  Three jurisdictions had a dedicated zone, 9 had a similar zone that included parkland, and 5 did not have a dedicated zone.  Review processes vary, though few jurisdictions permitted all parks outright. Segmentation is common with specified typologies of development requiring conditional use review.  Most jurisdictions did not have specific development requirements. Those that do utilize special setbacks based upon height, typology, and/or the presence of outdoor lighting for night use. Planning staff has completed a draft of the new code and is presently consulting with other city departments and external agencies before imitating the public comment phase. The draft was based upon input from the Parks Department, input from elected and appointed officials, and the findings of the survey of other jurisdictions. At the present time, staff plans to begin the public outreach and noticing phase of the project in late September or early October, with the first public hearing scheduled for November. City Parks Zone?Similar Zone or Standards?Review Process Portland Yes n/a Generally Permitted, with specified conditional uses (pools, cemeteries, golf courses, boat ramps, parking areas, and recreational fields). Eugene Yes n/a Highly detailed list of uses segmented by Park Type into three tracks: permitted, site review, and conditional. Lake Oswego Yes n/a Minor improvements and uses consistent with master planner permitted by right, major improvements and animal facilities conditional. Tualatin No Institutional District Generally permitted, with specified conditional uses (outdoor swimming pools,exterior lighting and sound systems) Sherwood No Institutional & Public District Conditional Use. Salem No Public Amusement Permitted Use. Bend No Public Facilities Generally permitted; ballfields, sports complexes, and similar outdoor recreational/event facilities with lighting/amplified sound are conditional. Oregon City No Institutional District Permitted use. Washington County No Special Use Standards Differentiated into Type I (no proposed parking or building permits required) and Type II (Proposed Parking or Building Permits Required). Keizer No Public Parks consistent with Council Adopted Master Parks Plan are permitted; all other improvements are Conditional [code appears to have some ambiguity] Milwaukie No Community Service Use Type III for new CSU or major modification thereto, Type I for a minor modification of an existing CSU Gresham No Special Use Review Type II or Type III Special Use Review depending upon typology of recreational improvement Beaverton No No Conditional Use in Residential Zones; Permitted in Commercial and Industrial Zones; Varies in Multiple-District Zones (Permitted, Restricted, & Conditional) Hillsboro No No Conditional Use in Residential Zones; Varies or omitted in non-residential zones. Corvallis No No Generally Permitted Outright, some improvements or some zones specified as Conditional Uses Ashland No No Permitted in Residential Zones; omitted or unclear as to whether or not permitted in commercial zones Medford No No Conditional Use. Prepared by Tigard Staff and based upon published development codes on the respective city's website between June and July 2013. SURVEY OF PARKS ZONES AND APPROVAL PROCESSES IN OREGON JURISDICTIONS Page 1 of 6 CITY OF TIGARD PLANNING COMMISSION Meeting Minutes September 16, 2013 CALL TO ORDER President Anderson called the meeting to order at 7:02 p.m. The meeting was held in the Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd. ROLL CALL Present: President Anderson Commissioner Doherty Commissioner Feeney Commissioner Fitzgerald Commissioner Gaschke Commissioner Muldoon Vice President Rogers Commissioner Schmidt Commissioner Shavey Absent: None Staff Present: Kenny Asher, Community Development Director; Tom McGuire, Assistant Community Development Director; Lloyd Purdy, Economic Development Manager; Doreen Laughlin, Executive Assistant; John Floyd, Associate Planner; Cheryl Caines, Associate Planner Also Present: Council Liaison: Gretchen Buehner PLANNING COMMISSIONER COMMUNICATIONS Councilor Gretchen Buehner came by and asked the commissioners if they had any issues they’d like to bring up since she’d last visited with them; there were no issues or comments from the commissioners. CIP suggested joint meeting with Parks and give input to Council. CONSIDER MINUTES June 17 and June 24 Meeting Minutes: President Anderson asked if there were any additions, deletions, or corrections to the June 17 minutes; there being none, Anderson declared the minutes approved as submitted. President Anderson then asked if there were any additions, deletions, or corrections to the June 24 minutes; there being none, Anderson declared the minutes approved as submitted. UPDATE: TIGARD TRIANGLE Cheryl Caines, Associate Planner, spoke to the commission. She noted that there had been an update on the Tigard Triangle in February 2013 and one on the Public Involvement Plan in May 2013. She went over the following information with the commissioners. Since the May update:  Proposals from interested consultants have been reviewed. Page 2 of 6  David Evans & Associates, Inc. (DEA) was awarded the ODOT contract.  Developed other plans for communities similar to the Tigard Triangle that looks at existing uses/conditions and how to integrate complementary uses and improve transportation choices and connectivity.  Project team is currently working on Tasks 1 (Public Involvement/Interagency Coordination) and 2 (Existing Conditions)  DEA preparing an Existing Conditions report:  Reviewed current city plans, policies and regulations – e.g. HCT Land Use Plan, Comp Plan, Development Code, etc.  along with existing infrastructure, market conditions and physical features that impact development within the Triangle  Conducted interviews with developers of mixed use projects, brokers and those in the finance field in order to understand what regulations, incentives and densities work best for redevelopment in suburban settings.  City has contracted with Jean Lawson Associates (JLA) to:  facilitate the Citizen Advisory Committee (CAC) meetings  conduct stakeholder interviews and – finished, putting together a summary  assist with public information materials, including videos for the project website CAC & Stakeholders  City Council passed the resolutions on September 3rd establishing the Tigard Triangle Citizen Advisory Committee (TTCAC) and appointing the members, 13 members  Stakeholders are from government agencies, community organizations, Tigard Triangle area businesses and property owners and residents of Tigard.  Based on Council feedback, additional outreach to areas north of Pacific Highway – CPO 4M and LO-across I-5  Website is up and running.  Information was gathered from the stakeholder interviews to develop some FAQs for the website.  Interested parties can sign up for the Community Development listserv to receive updates and important meeting information.  First Technical Advisory Committee (TAC) – September 24 at 9:00- Town Hall  First Citizen Advisory Committee (CAC) -Sept 25 at 6 pm – PW Auditorium  discuss the project background, meeting guidelines, member roles and review of the Existing Conditions Report  process  discuss what people have been saying about the area  use the feedback from these meetings to finalize the report Page 3 of 6 Next Up  The next Planning Commission update will be in mid-October to present the following work products:  Final Existing Conditions Report  Findings of the Expert Interviews  Stakeholder Interview Summary UPDATE – PARKS ZONING DISTRICT Associate Planner John Floyd gave a report regarding the Parks Zone Project. He explained that a Parks Zoning project is a Text Amendment to the Development Code plus a Zoning Map Amendment. It will more efficiently regulate the development of public parkland and recreational facilities in light of the increasing number of parks projects. Where are we at with regard to the Parks Zoning District? In addition to meeting with the Planning Commission in June, staff met with Council, Parks, and Recreation Advisory Board (PRAB), parks staff, and reviewed 17 other jurisdictions to get a perspective on what was needed and what the common approaches were. When staff presented the project to the Planning Commission on June 16, the commission requested a follow up briefing on the results of the survey of other jurisdictions. Survey results summarized in handout: 1. Use of a dedicated park zone is not without precedent a. 3 had dedicated zones b. 9 had a comparable or umbrella zone c. 5 did not have a dedicated zone 2. Review Processes Varied a. About half segmented review process by typology of park improvement b. The split was generally split between active and passive uses 3. Few had specific standards a. Those discovered typically addressed setback, height, and lighting. b. Provided good examples of some alternative approaches to our present standards. Puts the goals and structure of the parks zone project into perspective: 1. Not breaking new ground in the use of this zone, established examples of how the city can move away from a uniform Conditional Use Process towards a more nuanced and sensitive process in line with city goals and values. Page 4 of 6 2. Opportunity to improve upon what’s already out there. An internal draft is presently under review by Community Development and Public Works staff.  Hoping for a public review draft by end of September. o This is driving the public outreach schedule. o Best to approach public with an informed proposal rather than asking about it in the abstract.  Mirrors the split review process by typology found in many other jurisdictions  Would retain conditional use process for improvements likely to result in neighborhood impacts o Facilities for organized sports and social events o Outdoor lights and sound systems o Large structures and parking lots  Would exempt small structures and low-impact projects from land use review, provided they met specified development standards. o Park furnishings such as playgrounds or public art o Trails o Small outdoor athletic facilities not intended or designed for group sports o Small structures  Creates new development standards o Varies by typology of development with different standards for things like:  Playgrounds  Restrooms  Ball fields  Indoor Recreational Centers o Creates more flexibility for parks department  No more uniform setbacks  Adjusts for adjacent zoning  Provides an adjustment process o Builds upon existing standards  Dog park standards are carried forward  Also started to take a closer look at our terminology in anticipation of some bigger code changes next year. Public outreach is presently scheduled for October through a combination of communication methods:  Project Website  Listserv & Social Media Announcements Page 5 of 6  Mailings  On-Site Posters at major park facilities  Requests for Agency Comments  November cityscape which would be mailed out at the end of October Hearings are tentatively scheduled for November, and time has been reserved on the calendar. BRIEFING – ECONOMIC DEVELOPMENT MANAGER INTRODUCTION AND ECONOMIC DEVELOPMENT DISCUSSION Community Development Director, Kenny Asher, introduced Lloyd Purdy, Tigard’s newly hired Economic Development Manager. Kenny said it appears that the environment in Tigard is business friendly and that economic development is something, not only the Planning Commission believes is important, but also citizens, and the City Council. He said Lloyd would walk the group through the Economic Development Work Program as it has been constructed by the two of them and, because of the timing of this meeting, the commissioners will be the first group to hear this; Lloyd will be in front of City Council shortly with the same presentation. Kenny said this will be the work-in-progress economic development program for the next couple of years. Lloyd gave a brief bio and went over his credentials. He distributed to the commissioners an overview of the Economic Development Work Plan for 2013-2014 (Exhibit A). The work plan lays out where he believes Tigard should be heading with economic development in the near- to mid-term. He said he and Kenny had come up with this outline, and that it will be important to Tigard as they develop something that Tigard has never had before, that is, an Economic Development Program. He said what he is presenting is not really a “strategy” at this time, but more “tactics” that will build into a strategy. They want to make sure the things they are doing are relevant and helpful, and pertain to economic development as it relates to Tigard - because Tigard is not Hillsboro, Beaverton, Lake Oswego, Portland… it’s a different community - with different assets, resources, and opportunities. He went on to say the contents of the work plan are consistent with the City of Tigard’s Comprehensive Plan, Goals 9.1, 9.2, and 9.3. It provides strategies, tactics, and actions that support the Plan and integrate more specific details, outcomes, and potential economic development partners as implementable projects. The plan encompasses activity in three general areas of economic development: 1) Asset Development; this is an economic term – let’s call it “groundwork” or “How are we developing the infrastructure?” 2 ) Technical Assistance – again, an economic development term – one that’s heard in many different ways – “How do we partner with business and how to be a good partner to business?” It’s what we call “Business Assistance” to keep the term simple; and then 3) Innovation and Entrepreneur Development. Some of this is more opportunistic and some of it is strategic. How do we build entrepreneurial relationships where we’re doing something a little bit different? That’s where we talk about actually cultivating investment in Tigard. How do we bring in funding for infrastructure, from other partners like the state and the Fed? How do we bring in private resources, development, and real estate? How do we bring in employees – people who live here and work here – and how do we develop the workforce? Those are important parts of economic development. This plan talks about tactics that will be worked on over the next year - 16 months - and beyond. We will hit all those areas.