04/08/2015 - Minutes Intergovernmental Water Board JWB) Minutes
SERVING TIGARD,KING CITY,DURHAM AND TIGARD WATER DISTRICT
MEETING DATE: Wednesday, April 8, 2015, 5:30 p.m.
MEETING LOCATION: Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Tom Fergusson Alternate representing the Tigard Water District (TWD)
Jodie Inman Member-At-Large
Keith Jehnke Representing the City of Durham
Members Absent:
Ken Henschel Representing the Tigard Water District
Billie Reynolds Representing the City of King City
Marc Woodard Representing the City of Tigard
City of Tigard Staff Present:
John Goodrich Division Manager
Ron Blecker Utility Billing Supervisor
Judy Lawhead IWB Recorder
1. Call to Order, Roll Call and Introductions
Commissioner Jehnke called the meeting to order at 5:32 p.m.
2. Approval of Minutes —March 11, 2015
Consideration of the March 11, 2015, minutes was postponed to the next meeting.
3. Public Comments
There were no comments from the public.
4. Update on Water Billing Cycles
Mr. Blecker referred to a chart that was distributed to the board members. The chart is
on file in the IWB meeting record. The chart provided this information for the fiscal
years (FY) 2013, 2014, and 2015:
• Four months out of twelve, water billing periods were greater than 30 days. During
that time period customers may be overpaying. There is no way to determine if
customers reached the tier 2 and tier 3 rates before or after the 30-day period.
Page 1 of 3
• Eight months out of twelve,water billing periods were less than 30 days. During this
time period customers are underpaying.
• Net revenue collected by the city as a result of billing periods greater than 30 days
was:
o $13,933 in FY 2013
o $15,794 in FY 2014
o $11,486 to date in FY 2015
Mr. Blecker noted the city contributes $20,000 every year to St. Vincent de Paul to aid
customers in need of financial assistance with the water portion of their bill.
In response to an inquiry from Commissioner Jehnke, Mr. Blecker said the lowest cost
solution to correct the current billing system would be approximately $25,000 annually to
implement new software upgrades.
The consensus of the board was that they would like to view a written proposal from
the city's current software provider for a software upgrade, and recommend that any new
software the city purchases in the future should have the capacity to bill customers more
accurately.
5. Water Supply Update
Mr. Goodrich reported:
• Average water use for the month of March was 3.8 million gallons per day (mgd).
This usage is normal for this time of year.
• The injection cycle for aquifer storage and recovery (ASR) well no. 2 continues with
125 million gallons (mg) injected to date. A total of 181 mg is currently stored in ASR
well no. 2, which is approximately an 84-day supply.
• There has been no ASR well no. 1 storage for this seasonal cycle due to the high
groundwater table in the area of the well.
• Staff is discussing short-term options for surplus water supply if needed in the event
of an emergency.
6. Informational Items
Mr. Goodrich reported the two companies currently leasing the cell tower located at
8777 SW Burnham St. would like to extend their contracts. The current contracts expire
in the year 2021. The new contracts would be for a 30-year lease ending in the year 2051.
The board would like a comparison of lease rates to ensure the offered rate is fair. Mr.
Goodrich will make a few phone calls and report back to the board with any
comparisons he finds.
7. Non-Agenda Items
In response to an inquiry from Commissioner Jehnke, Mr. Goodrich gave this update on
the Oregon Court of Appeals case:
Page 2 of 3
• The record is expected to be opened which will enable the Oregon Department of
Fish and Wildlife (ODF&W) to add information into the record to support the final
order, as requested by the judge.
Commissioner Ferguson asked if the city is planning to raise System Development
Charges (SDC). Mr. Goodrich explained our current SDC's meet all of the requirements
to provide the proper revenues for growth related projects.
7. Next Meeting
May 13, 2015, at 5:30 p.m.
Public Works Auditorium, 8777 SW Burnham Street, Tigard, Oregon
8. Adjournment
At 6:47 p.m. Commissioner Fergusson moved to adjourn the meeting. Commissioner
Inman seconded the motion. The meeting adjourned by unanimous vote of the
commissioners present, with Commissioners Fergusson, Inman, and Jehnke voting yes.
f
Ken Henschel, IWB Chair Jud �a1+h-ad, IWB Recorder
Date /' 5~� Date: - _1 —
Page 3 of 3
... ... ... ...
... ........... ... ...
... ... ... ...
...... ......
.... ... ........
...............
... ...........
... ... ... ...
.......... ...... ......
... ...... ... ......
... ... ... ........
...... ...... ........... . ... ......
... ... ... ......
----- ......
...... ... . ..... .
.. ........... . ... ... ...
w
. . .. ........... ... ...
. .
...... ......
............. ........... ................ .........