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City Council Packet - 06/02/2015 ■wwww� 3{1 City of Tigard CCDA City Center Development Agency Board - Agenda TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD & CITY COUNCIL MEETING DATE AND TIME: June 2,2015 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for City Center Development Agency Board meetings by noon on the Monday prior to the City Center Development Agency Board meeting. Please call 503-718-2410 (voice) or 503-684-2772 (TDD-Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772(TDD-Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA City of Tigard CCDA City Center Development Agency Board - Agenda TIGARD CITY CENTER DEVELOPMENT AGENCY BOARD &CITY COUNCIL MEETING DATE AND TIME: June 2,2015 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. CITY CENTER DEVELOPMENT AGENCY BOARD AND CITY COUNCIL MEETING A. Call to Order-City Center Development Agency and City Council B. Roll Call C. Pledge of Allegiance D. Call to Board and Staff for Non-Agenda Items CITY CENTER DEVELOPMENT AGENCY BUSINESS MEETING 2. APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES- 6:35 p.m. estimated time 3. DISCUSSION WITH TIGARD DOWNTOWN ALLIANCE REGARDING PARTNERSHIP EFFORTS FOR DOWNTOWN REVITALIZATION - 6:40 p.m. estimated time 4. UPDATE ON THE DOWNTOWN PARKING PLAN - 7:15 p.m. estimated time 5. UPDATE ON EPA BROWNFIELDS INITIATIVE PROGRAM- 7:35 p.m. estimated time CITY COUNCIL BUSINESS MEETING 6. CONSIDER A RESOLUTION DECLARING SUPPORT OF THE ANNEXATION OF RIVER TERRACE INTO THE CLEAN WATER SERVICES'SERVICE DISTRICT- 7:55 p.m. estimated time 7. CONTINUED DISCUSSION ON A POTENTIAL BALLOT MEASURE FOR A COMMUNITY CENTER- 8:05 p.m. estimated time 8. CONTINUED DISCUSSION ON TIGARD CITY CHARTER REVIEW-9:05 p.m. estimated time 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION:The Tigard City Center Development Agency Board may go into Executive Session.If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute. 11. ADJOURNMENT- 9:30 p.m.estimated time AIS-2227 2. CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes): 0 Minute s Agenda Title: APPROVE CITY CENTER DEVELOPMENT AGENCY MINUT"S Submitted By: Norma Alley, City Management Item Type: Motion Requested Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE N/A STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Approve City Center Development Agency Minutes for: May 5, 2015 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Draft May 5, 2015 CCDA Minutes mummouli City of Tigard • City Center Development Agency and City Council CCD A Joint Meeting Minutes l� L , May 5, 2015 TIGARD 6:30 p.m. 1. CITY CENTER DEVELOPMENT AGENCY BOARD AND CITY COUNCIL MEETING A. Chair Cook called the meeting to order at 6:33 p.m. B. Deputy City Recorder Alley called the roll: Name Present Absent Chair Cook ✓ Director Goodhouse ✓ Director Henderson ✓ Director Snider ✓ Director Woodard ✓ C. Pledge of Allegiance—Chair Cook led the Pledge of Allegiance. D.Call to CCDA and Staff for Non Agenda Items—None announced. 2. CITY COUNCIL•APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A PROSPECTIVE PURCHASER AGREEMENT FOR THE SAXONY-PACIFIC PROPERTY Redevelopment Project Manager Fondly reported staff is asking city council to consider a resolution executing a prospective purchaser agreement for the Saxony-Pacific property.This is a city council decision because the purchase will use park bond money.The agreement with DEQ specifies clean up obligations and liability for contamination found during the course of an investigation. Mr.Family introduced City Attorney Reive and AMEC Foster Wheeler's Principal Geologist Kuiper who is the lead onsite investigator. Mr.Reive stated the agreement is a conditional proceeding to closing.The city is pursuing the site because of the discovery of legacy contamination on the property during the due diligence period.The city's due diligence included some sediment sampling to determine existing contamination that could be contributed to this property today.Purchase without this arrangement makes the property owner the assigned liable based on the legacy contamination.The contamination is primary solvent contamination.The source has not been specifically identified,which may in fact be an offsite source,but groundwater is contaminated with solvent contamination.The review and protection negotiated with DEQ relates to the legacy contamination on and under the property and to any potential liability that might be assigned to sediment contamination either in the creek or down river.DEQ precluded that even though there is legacy contamination above water,at this moment there is no reason to believe there is a direct attribution to the sediment contamination to the creek from this site.This prospective purchaser agreement is constructed in the way of a consent decree because an executed consent decree will be filed with the court at the same time as a complaint prepared by the Attorney General's Office on behalf of DEQ.The consent decree gives protection for covenants that the state cannot sue for legacy contamination and provides protection from third party claims meaning no neighbor,adjacent property owner or downstream complainant can sue the city.The only way to get this third party protection is to follow this procedure. Given the location of the property adjacent to the creek,it is recommend the city follow the most conservative course providing the most protection. TIGARD CITY CENTER DEVELOPMENT AGENCY/CITY COUNCIL MEETING MINUTES—MAY 5,2015 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 I www.tigard-or.gov I Page 1 of 5 Councilor Snider asked if this document prevents someone from filing a lawsuit.Mr.Reive said anyone can file a lawsuit and we would present this to the court and declare immunity because the prospective purchaser agreement is an automatic affirmative defense. Mr. Reive added the city is eligible for this protection because the city today is not a liable party.Liability is assigned to ownership and operation of the site and the city is neither.If you close the transaction and become the owner,you have immunity from legacy contamination as of the date of closing;although there will be post-closing obligations in order to preserve that immunity as spelled out in the prospective purchaser agreement.As the city gets into a redevelopment phase and begin demolishing buildings,the city has obligations to conclude the investigation which have costs assigned.The investigation is not complete today because access is limited by the buildings.The agreement states the city agreed that any redevelopment of the property will take the contamination into account,so the design of any reconstruction will need to incorporate soil vapor extraction,which adds costs to redevelopment. Only a portion of the property would be subject to redevelopment of a building and in all likelihood at least half of the property would remain open space.There is no limitation on the ability to develop as long as it remains open space in its current configuration.The costs assigned to that are in the staff report and will become part of the negotiations with the seller. Councilor Woodard asked if an exhaust fan be placed in the gas pipe allowing for ventilation per DEQ's request.Mr.Kuiper commented a potential significant on site issue is chlorinated hydrated carbonates in the ground water.We did not find much in the ground water and ground surface. Because there may be some,it is written into the agreement that there would be a vapor barrier with a sole vapor extraction system.The extraction system contemplated is a passive system which means there are no operational components. If it turned out that more contamination was uncovered the ventilation would have to be converted to an active ventilated system with blowers which can be attached and this is relatively simple to do. Councilor Woodard asked how the ventilation would be monitored.Mr.Kuiper answered a remote telemetry system could be set up and once a week site visits to make sure the blowers are running.Councilor Woodard said he would prefer a monitoring system be set up. Councilor Snider asked what the probability was for an active ventilation system to be needed.Mr. Kuiper answered a 10-20 percent chance. Councilor Snider asked for clarification as to why being inside a building on top of a contaminated site is more risky than having a wide open park space people could sit on for eight hours a day.Mr. Kuiper replied it is presumed vapors could accumulate in an indoor area because there is no breeze to take them away. He added acceptable risk is determined by calculations developed by the EPA. Mayor Cook asked how many tax lots are in this agreement. Mr. Farrelly answered two.Mayor Cook said he recently learned the EPA would give$200,000 per tax lot for clean up,so the city could ask for$400,000 total. Mr.Farrelly said staff will apply for the funds this fall in hopes to get$400,000 as it would definitely change the economics for the site. Councilor Woodard motioned to approve Resolution No. 15-16.Council President Snider seconded the motion.Motion passed by unanimous vote of council members present. Name Yes No Absent Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard ✓ TIGARD CITY CENTER DEVELOPMENT AGENCY/CITY COUNCIL MEETING MINUTES—MAY 5,2015 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov 1 Page 2 of 5 3. APPROVE CITY CENTER DEVELOPMENT AGENCY MINUTES Director Snider motioned to approve the March 3,2015 CCDA Minutes.Director Goodhouse seconded the motion. Motion passed by unanimous vote of board members present. Name Yes No Absent Chair Cook ✓ Director Goodhouse ✓ Director Henderson ✓ Director Snider ✓ Director Woodard V 4. PRESENTATION ON THE ASH AVENUE/BURNHAM STREET PROJECT DESIGNS Redevelopment Project Manager Farrelly provided an update stating an open house was held April 29 in order to meet the Tigard Downtown Association's (TDA)request for the developer to receive public input regarding the development design.TDA also requested the developer submit plans after receiving input at the open house in case there were any possible adjustments needed for the development.Lastly,CCDA Board would receive a report on the progress prior to approval.Mr.Farrelly introduced Mr.Sackett from Capstone Partners and Mr. Schultz from SERA Architects. Mr. Sackett reported the open house was successful. Many people showed up and provided comments.After the open house,the development team massaged the plans in order to accommodate some of the feedback received. Mr. Schultz stated building one will be a four story building against Fanno Creek and building two will be a three story building on the existing dog park site. In order to fit on the existing site,building two will be a unique shape.Building one is a U shape with unit views facing Fanno Creek and will have varied roof heights. Changes made after the open house to building one were: 1. Widened the entry corridor to allow a view all the way through to Fanno Creek Park. 2. Created bump-outs in the corridors for seated areas allowing residents to gather. 3. Extended the southern hallway to the end of the building to allow natural light in and provide a view to the creek. 4. Created a second roof top terrace which will be for use by residents only. Mr.Shultz reported changes to building two were: 1. Added an elevator. 2. Added two story townhomes to the third floor allowing those units a private patio on the roof. 3. Reduced one parking spot to accommodate an elevator. Director Goodhouse asked how they see the parking ratio working.Mr.Sackett responded that Sherwood's Cannery Row ratio is one to one with some on street parking but it is half the size and is not an issue.There is hope the bike parking is over estimated since Tigard has great public transportation options so close to the building.If additional parking is needed,negotiations could be initiated with downtown businesses for use of their lots overnight.Based on history and experience,he said he did not anticipate problems. Director Woodard asked for more details regarding the roof top decks.Mr.Shultz said building one will have landscaping,a fire pit,BBQs,and covered seating. It is the desire to have the residents seek the rooftops to TIGARD CITY CENTER DEVELOPMENT AGENCY/CITY COUNCIL MEETING MINUTES—MAY 5,2015 City of Tigard 1 13125 SW f lall Blvd.,Tigard,OR 97223 1 www.tigard-or.gov 1 Page 3 of 5 hang out.Building two's townhomes will have private terraces for their use only and the tenant will be responsible to furnish their own terrace. Mr. Farrelly said at the open house the Tualatin Riverkeepers expressed concern with birds hitting the windows and asked how the developer was going to address that.Mr.Shultz answered the building will not be over glazed and the windows will be broken up making the windows more visible to the birds.Birds get confused when there are no interruptions in the windows.Mr.Sackett added reflective glass will not be used either. Mr. Farrelly asked if there had been thought about special treatment with the trailhead near the property.Mr. Sackett said the developers want to play up the trailhead and would like to get more people involved in plans. 5. UPDATE ON ASH AVENUE DOG PARK RELOCATION Redevelopment Project Manager Farrelly summarized the staff report explaining the dog park is being relocated to the Zuber House site which is a little smaller than the current site. He said he was confident the new site will work well for the community.Staff is working with the dog park committee through the relocation.Staff is posting signs on the current dog park site and utilizing the website to get information to patrons. Excavation has started on the Zuber House site starting with demolition of the house.Lead paint and asbestos were found in the house so precautions were taken during demolition.A heating tank was found buried underground on the site that the city was not aware of.The decommissioning and decontamination of the tank is putting the schedule back a couple weeks.The existing equipment will be reused,but a new fence will be installed.The existing fence is anticipated to be used on the Tigard Trail. It is expected the dog park will not be down more than two days and staff is confident it will only take one day.June 29th is the expected opening date. 6. UPDATE ON THE STROLLING STREET PROGRAM Redevelopment Project Manager Family summarized the staff report explaining in March 2014 the city created a Strolling Street Program providing matching grant funds to downtown business that would like to make improvements to their private property abutting the street.Six applications were received and two projects were chosen to be funded.The landscape consultants met with the property owners and it is looking like Maki Sushi,Tigard Wine Crafters and Elvia's Studio Salon will break ground June 1.The second property will begin work shortly after. Director Snider asked if the area in front of the Maki Sushi will be private seating or if it will be for the public to stroll through and sit on the wall. Mr.Farrelly replied it encourages people to linger but the owner could put seating out there. Ms.Wine asked who would be responsible for maintenance.Mr. Farrelly said the five year maintenance agreement states the grantee is responsible for maintenance and it is assumed the property would continue to be maintained after the five years. Director W000dard asked if the owner of First Bank of Tigard had been approached about the program. Mr. Farrelly said he encouraged Chris Cash to apply but the owner is not interested. 7. NON AGENDA ITEMS—None 8. EXECUTIVE SESSION—None TIGARD CITY CENTER DEVELOPMENT AGENCY/CITY COUNCIL MEETING MINUTES—MAY 5,2015 City of Tigard 1 13125 SW I fall Blvd.,Tigard,OR 97223 I www.tigard-or.gov I Page 4 of 5 9. ADJOURNMENT At 7:44 p.m.Director Woodard motioned to adjourn the meeting.Director Goodhouse seconded the motion. Motion passed by unanimous vote of board members present. Name Yes No Absent Chair Cook ✓ Director Goodhouse ✓ Director Henderson ✓ Director Snider ✓ Director Woodard V Norma I.Alley,Deputy City Recorder Attest Chair,City Center Development Agency Date: TIGARD CITY CENTER DEVELOPMENT AGENCY/CITY COUNCIL MEETING MINUTES—MAY 5,2015 City of Tigard 1 13125 SW I fall Blvd.,Tigard,OR 97223 I www.tigard-or.gov I Page 5 of 5 AIS-2120 3. CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes): 35 Minutes Agenda Title: Meeting with Tigard Downtown Affiance Board of Directors Submitted By: Sean Farrelly, Community Development Item Type: Update,Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Meet with the Tigard Downtown Alliance (FDA) board of directors and leadership team to discuss their work as partners in downtown revitalization. STAFF RECOMMENDATION / ACTION REQUEST Discuss downtown vision,goals and performance measures with Tigard Downtown Affiance. KEY FACTS AND INFORMATION SUMMARY Tigard's economic development team has been working to build the capacity of the TDA so that TDA projects and volunteers are partners in the city's downtown focused economic development efforts. The TDA organizes property owners,business owners and other downtown stakeholders into volunteer teams that work to help revitalize downtown Tigard. The TDA has been following the National Trust for Historic Preservation's 4-Point approach to downtown revitalization. This approach acts as a "business plan" that helps guide volunteer efforts. Over the last two years, the TDA has grown into an effective partner in downtown revitalization. The evolution of this organization includes increasingly ambitious projects and the inclusion of more partners to help connect Tigard residents to downtown Tigard. In the next year, the TDA will operate under the Main Street 4-Point Approach, as endorsed by the State of Oregon's Main Street program, and actively manage projects in four service areas, to include projects like: Organization & Capacity Building Downtown Dialogue Bus Trip Marketing & Promotion Art Walk Street Festival Trick or Treat Downtown Tree Lighting Taste of Tigard (new event concept to consider) Design & Beautification Public Art Activating Tigard Street Trail Plaza Economic Restructuring Vacant Property Open House Downtown Business Incubator (new economic development program to consider) The TDA will also submit an annual work plan to the City and other partners. This work plan will include an annual budget for programs and operations, a measure of volunteer effort and time, an explanation for how TDA-led projects connect to the city's strategic vision, and a list of stakeholders the TDA has partnered with to grow their ability to improve downtown. The city recognizes that downtown should continue to mature as a gathering place for Tigard residents and actively encourages continued improvement of downtown events and programs. By partnering with the TDA, the city is investing with a local partner to ensure downtown programs and events enrich our community. The TDA is building upon the foundation of downtown projects, marketing and promotions that was set by the Chamber of Commerce over the last three years. Last year, the TDA began working with the Chamber to produce the annual downtown Street Fair,Trick or Treat, and Holiday Tree Lighting events. This year, the Tigard Downtown Affiance is interested in taking the the lead on programming downtown's special events. The TDA's Downtown Art Walk exemplifies the organization's ability to successfully produce special events downtown. The 2014 Downtown Art Walk occurred during the Main Street/Green Street construction project -- proving that a community led special event could be produced in the middle of construction chaos. The 2015 Downtown Art Walk exceeded expectations with an urban art exhibit, a temporary pop-up art gallery, 22 tour stops inside downtown businesses, and a public art "test drive" of Mobius located at 12345 Main Street. The Tigard Downtown Affiance is also exploring the introduction of a new event to add to downtown's event schedule. Taste of Tigard would invite restaurants and food entrepreneurs from around the City to gather downtown and showcase the local food economy. Food, eating and dining is one way families,neighbors, and residents connect with each other. As a special event Taste of Tigard invites residents "to the table" and encourages that connectivity. The TDA leadership team will provide an overview of these existing, planned and future events during a presentation to the CCDA. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard City Council 2015-17 Goals and Milestones Goal #2. Make Downtown Tigard a Place Where People Want to Be Tigard Comprehensive Plan Special Planning Areas- Downtown Goal 15.2 Facilitate the development of an urban village. Tigard Strategic Plan Goal 3: Engage the community through dynamic communication. DATES OF PREVIOUS COUNCIL CONSIDERATION September 2, 2014 met with Tigard Downtown Affiance Board of Directors. Attachments No file(s) attached X WN,,,,,t.._.„.„,..„,, , ' 4--''-' ''''...t:° P;"4.. .,.. ALLIA g,....„.„,., , , 0 'A. A '', s''' 4-. . N1 Our mission is to represent the interest of a wide range of Downtown stakeholders. This includes property owners; business owners, managers and employees; residents and visitors to guide the changes needed for a vibrant and thriving Downtown for the benefit of the entire community Proposed 2015-2016 Performance Measures ' - ;` 4- �,�, 2 A . , . ‘G Rp , Explore - t TOWN r # �� ti� : t WN - < . T';hard ,� 1 ik-',i9.. 4 . _ ,12 k.I''' , •- , , Q c,(L., , 1 . 1 41 --'• titown r ' x t PROPOSED PERFORMANCE MEASURES 2015 -2016 • Operate under 4 point the OMS Model (now acting as transforming district) • Organization & Capacity Building OREGON p `,7 g MAIN STREET • -Marketing & Promotion • Design & Beautification ,_-�)'� • Economic Restructuring I "* IP %1 • HOW: Actively manage at least 2 projects in each of the four areas f.Pbm DOWN�TOW`� 4110 DELIVERABLES FOR 2015 - 2016 • Annual: Budget Creation • Annual Work Plan Submission • Volunteer Hour Reporting & Tracking • Connect Projects to COT Strategic Vision • Grow Stakeholder Participation / Outreach • Rotary, RACC, WCVA, Metro • Goal Setting w/ Municipal Partners • Funding Matches COT=TDA • /$ = Stakeholder Contributions, Sponsorships, Grants, & Earned Income Explore � DOWN 1-0 ., (I'DA ORGANIZATION & CAPACIT ...._ . ■ • Downtown Dialogue r . • Format Changes .: 4 `� • Information Driven W i.._ • Bus Tour -„......,. ........_. T....(\ , .4 '` • Annualized ;' ;� R& D ... '. ,. , •. . ,. . , ,, , .. _ . _ � ' -#( 1. --- ,,,,,..J -: 1,, . , rip" li I.' I/- �' j .;Y . *r `ate• .,, t' ' • vl `'_"lir --, - .;_ j.xplore di p ..... ot Oil,*1,0; r.,.",:',. .1,. .! MARKETING & PROMOTION • Art Walk 2015 Photos (courtesy of Doug Vorwaller) �..,. . .. , lai Pop-up Gallery here! i , ; Spring into Art ... , , = y: �tr T --Ar 11,11RF 0 C .. . sh tb Ail i ......., _ Art Walk r . . . .4.1 :-., ... . , t- _ M/) / r _ mow y /- i./, 201 r Th.rye,d oe,.�,ro.,,�Arronc. 1 a - , - )1 -7 : 1 e 41"r: 1 _ ,. ----;C- r r: / ,, 4 . I.: ■ 1' 3 J _`�_ }tom.. /w ek . .. 4'‘Ilirtr ."1" . : , Explore 41 4 DOWNTOWN \\\'\\\ TDA Tigard ,, .. . ., . , ., . . MARKET G & PROMOTION . Art Walk (Fast Facts) '�� ( y ;dll#� -„,-;,4 • ' 22 participating businesses / artists -� '• • Pop up gallery addition =5 ' - ' ". • Printed over 1000 maps • Live Artist Demonstrations - x - `J • In kind sponsors - II Wil I 1 • • Allied, Pacific Paint, DP Nicoli, DeAngelo's, B&B Printing, Metro Glean Art i Bank • Segway to creation of a Public Art Program I r. • Columbia Bank Sponsored and cross l promoted , • Captured Metro Enterprising Places Grant - --- • 100's of volunteer hours • OMS Submission-Excellence in Downtown • Revitalization Awards MAR PROMOTION N 0 MARKETING & . KET P OTI Y 4 •t .,,,....„ _u_• Stree , • Festival 2015 De 9- 12- 2015 ..t,„F • New • Parks D_ _ d w/ BTC with Tour de ...1„,.., .. , I *4 Vestg,„ 0 W . Tiga • rd ,... . i -., ..„.„...,,, walks ComPonent ? Food ' .: • New - o Court 4 _ .., „....3f, - Y \ • Kid Zone -,* • EacploreDowntownTig,artconi , ,_ -- w_ ,• Y'l Sponsor . -----I, . ., .,..,,, — — i H n ty Stage nt Underway ,„, . „ 1 \ ', Recruitment Added a 2 nd Corn Ill .,..-,..: .. Service Club. „.. . „, s ,„ _... b Engagem 0, .....„ ,. -::,_ -41-47,,,, --,,,,,?y,..,-,_.‘.. •-- _ 1 , _,_. .. commitments ...,.,,L. .,,, u booth com . , it / ci;,., 40 L • Campaign 0-/ -. W • New Advertising (localized ) :,,,-..:A, . - , TOUR i r i A Garden ( • .. DE 1 0 • Beer • r / Wine 41It\ pARKS / 0 • Street Closure w \ ....-• J 1 44,11 irTDA %.„,,....... ,I1■Ir 1)( I igott`i ., y. a ® KETII' G & PROMOTION • Trick or Treat Downtown _.. . • Wind ;. ecorating � � , , , . .' gr +� • Tree Light! 1 �. RIebration ,_ .,. . .... ., '' IbIe new, , ,,,,, , ....„,„; .*-4,..k....k.s.„ ,,:i. Servin ...... the Community , ,..�_ ; !E .• ; ‘.,..„. h : r, glimeli.:...:44r, - 0 „si,„ _..........- ,.,. 1. _,-, -. . Toil_ :e0 : - 4, , ...- ... . . . ipt..,.. 1 ' ' 41 .., '''''':: - ____ , .. 4 . , i ., .4; i , i + '" it •""��!' _ - Explore• i I IOWA Tigard I / . .. 4111. , •IP 4 : TDA _ . : x� MARKETING & P ROM TI N ...:,.„... • New cc ce is being considered p .. Parade •,..;• .. . . .. . . . . ... � T r wa y a.1 . .A.-.-''-''. :a - e of Tigard 0 . • •,, _ , ., x.,:"•• . .• . . .• ., .... t,ArtFundraiser .... • . ,....„ ,,,„, , .. .._ _ , . , ,,,-__,,,...,,,,,,,, . . ......... r 1r; alk Art Festival +�� .�t: :-.,...k.r.-:,;• kai'. it,'":. 'Ilk - . , ate. . `` tam. L dimor 47.1. . . - ' 'h-. 11..', . ' it. 101.0 . / 14 4161°11 ( - _. , .r.--• or- . .• „. . ..•, ,.._ , , . ... . .... Y Explore DOWTigard . Tard TDA Tigard MARKETING & PROMOTION Excerpts of high trending posts,directly related to bling,overhead video and urban art Msc* -"Ga^a ►pp ee.r`aar::ac*. oleo i4-•7+.11 i S areo • MM Toe Taremn/ IWO t +a- Prow* -,.r. c•s• I: -,;12-1,-,N'.. r°:4.'era rs a,p.s,.: :.. :4:1,11.1 °+ ....r't,,e.aree a,,,a Wm e • 'f - FYa l h.] Ca 26 NI >..bi+N! red I M 0 MM o li 1/ tta.0 P.M -rr!vn•gam raa✓." ri H https://www.facebook.com/ExploreDowntownTigard Explore I) T DA 1;gard a * • Vacant Proprtp � en House • Activate vacant space with the "right business" • Hold Broker Open House with continuing education requirement to engage brokers I plOr'e • Downtown Business Incubator 1.)0\V\l'OW\ T i ;ard • Food or Beverage Driven ? External environment of Buslnes_s Incubation Program(Business Incubator( • Possible Grant Dollars available? ., Paidlat.614:AK/Pb l.o,Prnn,P lit Market .aa .kps (Outman) or ,tr ., ° \GAR40 • "C'''. .,.71„, *Melt Como usl Lntr�•pr�•nPm s. PrfFate S4et6r 1't•n-r,•ti— 4 Incubation. B,1SIneS( P ro rd�� t1ll'Pf51(1e5.0 " ro, ,rtlt,n „ sv. ,,,,//�� i �a, r tterrlce j 1 1 (orVH��.lne�tan�t ti���Pc . _ ,ate , . . ., w� INANN\ ,--- -- . . .,.... . .......„.„ . .7. N U iONS Seamless Transition from COC to TDA • Exceptional programming • Continued additions to DT • Information Conduit to Stakeholder Groups • Increased Creativity to get the Job Done! • What can we assist i ou with? _..... . , . . ,r' , , ik . . - - -- .-- -e- „..,..- - ' _.' ''''''."--b \ - . -1 ‘' ril7...--- 0•'•("e-. ... DOV ' figard "in...e...ww■ • i fib 4 ° , '4.14..• .41#(.'4P' k -- rd) 401 2016 GOALS Increase TDA Awareness ➢ Create More Sponsor Dollars ➢ Activate More Grant Opportunities )=. Get Greater Stakeholder � a En g ement ➢ Move Towards PT Staffer MI I Explore T?tE. GOAL- k MAN D ON\r N ONVN T Tigard T74p: 5E4. If I DA ACTION IS WORKINev pir 1.L %Z \\0 I N, 0 U. O3IA DNISfl pz e ,, ,. ..„..„„._, ,_ .tea �r - .',,.: .. .. ,,,,r.„,.. , • Here t St-ay & Make a Difference! Y •y ThJ. A Leadership Tea m y"," ,. ,,a:gar .,&. F", �-:. All of our Volunteers, Sponsors & Supporters '' ' ' Elected Officials Q & A r"T j ,, ,,,,,, _ dl r Li. TDA J XL _,...„... 1,"Ly 7 N \VN I°144,1.T 0 w D Tigard ,_ _ _ . - - AIS-2123 4. CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes): 20 Minutes Agenda Title: Downtown Parking Plan Update Submitted By: Sean Farrelly, Community Development Item Type: Update,Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Downtown Parking Plan Update. STAFF RECOMMENDATION / ACTION REQUEST The CCDA Board is requested to provide feedback on the downtown parking management work to date. KEY FACTS AND INFORMATION SUMMARY In December 2014, staff provided an update on Downtown parking management activities, undertaken by staff, consultant Rick Williams, and members of the Tigard Downtown Affiance (I'DA). Since then, some progress has been made on these topics. Parking utilization study To better manage parking efforts, an updated parking utilization study has been scheduled for Thursday,June 4, from 9:00 a.m. to 7:00 p.m. Both on-street spaces and private parking lots will be surveyed within a defined area of Downtown (see map) under the direction of consultant Rick Williams. In addition to the deliverables of the survey data, and technical memo with recommendations, the consultant will provide the template for the survey, so that in the future it can be updated by volunteers. A 2010 parking utilization study showed that there was only one block face of Main Street where utilization was above 85% at the peak hour; 85% utilization of parking spaces in a district is the rule of thumb that indicates a need for more active parking management. The new parking data will better inform parking management efforts. The new parking survey results and the accompanying recommendations will be presented to the TDA, CCDA Board and City Center Advisory Commission. Develop criteria for 15 minute parking spaces The TDA parking subcommittee and consultant developed criteria for 15 minute spaces (exceptions to the base 2-hour parking limit on Main Street). Requests for 15 minutes spaces on Main Street will be reviewed by city staff against this criteria: •High turnover exception spaces will be located at ends of blocks (next to intersections) to simplify signage and provide easy access (via convenient crosswalks) to all surrounding businesses. •High turnover exception spaces are limited to 15 minutes in the 2 Hour Base Zone. It is important to limit the number of exceptions to the base standard. •High turnover exception spaces will be used for specific types of business. Business type must have a documented high percentage of short transactions. Examples are dry cleaners, banks, bakeries, and ticket agents. A more detailed list of businesses that have such high turnover needs should be established through a collaborative process between the City and the TDA and be reflective of business types unique to downtown Tigard and business types as suggested above. •High turnover exception spaces are not encouraged where private parking spaces are available. High turnover spaces will be limited or not approved for businesses that have adjacent off-street private parking lots or private garage spaces for short-term customers. •High turnover exception spaces will be used where on-street parking occupancy exceeds 85%. Utilization data show that occupancy exceeds 85% during the peak hour on block faces adjacent to business, justifying a reduced base time-stay standard. •High turnover exception spaces will be converted to the base standard where citation data indicate these spaces are not used for short stays. If citations increase at the location of an exception space, the space is needed for longer-term stays and may be better served at the base standard. Develop marketing and communication strategies for parking As a first step in the recommended development of parking marketing and communication strategies staff will produce a parking map that shows the location of two hour parking spaces, unlimited time parking spaces, and public parking lots in downtown. The maps will be distributed to downtown businesses who can share them with their customers and employees. OTHER ALTERNATIVES The CCDA Board could direct staff to investigate additional parking management policies. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council 2015-17 15-17 Goals and Milestones Goal #2. Make Downtown Tigard a Place Where People Want to Be City Center Urban Renewal Plan Project F.2. Public Parking Facilities Tigard Comprehensive Plan Downtown Goal 15.4 Develop comprehensive street and circulation improvements for pedestrians, automobiles,bicycles, and transit. Tigard Downtown Streetscape Design Plan Main Street and Burnham Street Design Plans DATES OF PREVIOUS COUNCIL CONSIDERATION December 2, 2014: Downtown Parking Management Update Attachments Parking Study Area Map • a • _ f— ��,a� • ' ,, Iiii, Parking Survey Study �M,°� l '' ' Area•7 ",,t t ".: a 1 \ L_. t (et Ii-.?mss: r' .S ? ;* � L /, - . , . . .. _. .. :* . :,',p...1,,:' '''..L:::::-I::::N4::::.,::.1-1:..,ti. ,":-- "'NW- '.-- 44 .- , N ,. ., , -, _ _ . . ,+ , 4, , — _to: .- -......, . .. s .N ",4" - 4' . %.' . II f -7, ., • ter 4.` a aj. • - - ryr•V, f,. f '\\ - ,� _ f ,� Map printed at 04:55 PM on 19-May-15 , �. ■ -' - f DATA IS DERIVED FROM MULTIPLE SOURCES.THE CITY OF TIGARD 7 ., i A �1 • J• �S MAKES NO WARRANTY REPRESENTATION OR GUARANTEE AS TO THE CONTENT ACCURACY,TIMELINESS OR COMPLETENESS OF ANY OF A F I THE DATA PROVIDED RRORS,THE CRY OF TR INAC SHALL ASSUME NO LNlRITV FOR ANY ERRORS,OMISSIONS,OR NWCCURACIES IN THE l- L ■ .. ■IFORIM710N FRONDED REGARDLESS OF HOW CAUSED. • r i .�. City of Tigard 13125 SW Hall Blvd Feet • ..�..,- ` Tigard,OR 97223 a • �jQ 0 I N.0 - 503 639-4171 ` s www.tigard or.gov 4 \. L • TIGARD - t C; of 4 •:' Respect and Care I Do the Right Thing I Get it Done Tigard - - :..- • Downtown Parking Management Update Tigard City Center Development Agency Board June 2, 2015 TIGARD City of Tigard Ongoing Projects 1. Parking utilization study 2. Develop criteria for 15 minute parking spaces 3. Develop marketing & communications strategies for parking City of Tigard New parking utilization study / 2015 parking utilization study scheduled for June 4 from 9:00am to 7:00pm / On street spaces and private lots / Consultant will provide template, future updates can be done by volunteers .ry fir, 1 -,r ,44,r 41,110 I 11,01141141 City of Tigard Parking utilization study area 1 ~ + iv-- �'; �' A,. Parking Survey Study . ►%. r ' -r/: Area r f .7 a. . .,4, _4, '.. • • , - ---.0, ..... 4 ,„„,,,, . , „ . 1111 1t x- �`\i'' , ` �,� • Jam' ' � ` a { � r.: .l � s ti J r ..� � � L - � , � _ - Ns T'„�•1 04 Si PIA an 1!#gy1S { \ Yn , 1 ilikoor „. CW11111111111111M1 PIIMI 1111011%111r. A ! v / �.�b t sf:s an w sw lig What the Cit y has done (2010 Data) Figure 13: Block Face Utilization Averaged for All Three Survey Days by lime of Day Block Face A ® /4 Block Face C © Block Face E O Block Face G O _......._......__ larh =MEN ....._...__-_. -....--- �9 , ..x .A e� -- •On-street peak 1.7.........1.... �% 0% -.....M�■ ,� 1w................ „% „% .... .._..�. Nf.f,.Nom . .1. occupancy lox 1 1e% II_��■ 10% .�1 s.•■ a 1O% �, 0% ,% 1■rea■.7r. sa 0/9 1 0% III , - AA . A { if1A111411 � A ! lAill J11a111111 about58% - ` ''"Rill"` Aw - * '4' dirZialeti 1 ' . - '-. - : Of -street peak '' 11 ilr .zA occupancy • Block Face 6 Block Face D Block Face F • Nock F. N about 52% 100% O• 1*0% ® •am • 14% 4% 10% 90 90% - zo 40% u•!�•u• m% zvn 4%% — 4 Nori1111■■11�■1■■ .w _. 90% 40% 10••••••••1 co% M7_ 40%30% IIIPIPENP.P01■.f7ft�1.■ t. o .w we ioa III ie% i... •o M- iiiw. � •own ��■ 1°.40% I11111I.....11111111■# ems% Iu..au....u.u■ 0% I1 1111111#11S1u# 111111■# 0% Ill 117161 ---t--------- _ A l A A i l E J 1 1 10 1 A A 4 k ! i l l A i A A i A 3 I f I i g i A i A i LEGEdD ® -Total numb*,of violators over the day Peak Use by Block (2010 --Va Pockets of . . • •c - , high activity 4. ��- - on and off ■4 - � street.' v. v • ./ . - . -.'., a 21j. Via: I' ! 1■ availability of parking !' - - � nf ' Focus on �; - _ ,.,1 tl ` direction and guidance first LEGEND 0 125 250 500 %5C •000 y Feel Oyly FIGURE <65%Parking occupancy 65%-85%Parking occupancy > >85%Parking occupancy THURSDAY PEAK OCCUPANCY (12:30PM) 3 , . City of Tigard Develop criteria for 15 minute spaces • TDA parking subcommittee and consultant developed criteria • 15 minute spaces would be the exception to the base 2 hour limit on Main St. • Requests for 15 minute spaces will be reviewed against the criteria by city staff FRU,I I \RKInct P V ALL DAY ,- Cite of Tigard Develop marketing and communications strategies for parking • Map of downtown parking areas is being finalized • Maps will be distributed to downtown businesses which can share them with their customers and employees ,t0MEi A e - S1 ., GRESHAM • City of Tigard 111 YOUR QUES407S• ts!i 4,. ...r, L . ......, , ,- 1014; 7 u---4: ......._ - K r ,_-_-- • ....1 ._ tk.."4,4 , i 1 . • ., . ..... •, .. 1 I i , .. ... .-1 h_its._• 1- fil ' _, ' ... 11 . __,.. . ..„... _ _ __......:a. m......______ . . __.... AIS-2117 5. CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes): 20 Minutes Agenda Title: Brownfield Initiative Update Submitted By: Sean Farrelly, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Development Agency Public Hearing: No Publication Date: Information ISSUE Update on EPA Brownfields Initiative Program. STAFF RECOMMENDATION / ACTION REQUEST The Board is requested to provide feedback on the project. KEY FACTS AND INFORMATION SUMMARY In May 2014, the citywide Brownfields Grant proposal for Community-Wide Assessment was selected to receive funding from the U.S. Environmental Protection Agency Brownfields program Two assessment grants were awarded in the amount of$400,000: $200,000 for hazardous substances contamination, and $200,000 for petroleum contamination. The grant funds are scheduled to be expended by July 6, 2017. This grant funds the city's Brownfield Initiative. Brownfield redevelopment is necessary for Tigard to become a more livable, walkable and economically resilient community with fewer environmental health risks. The EPA Community-Wide Assessment grant funding will accelerate Tigard's goal of working with business and property owners to clean up occupied, vacant, and/or underutilized brownfields for redevelopment. The city will focus this resource on its downtown urban renewal district, the Vertical Housing Development Zone, the Enterprise Zone, and sites within Tigard's approximately 1,100 acres of employment land (industrial, commercial, and mixed use zones). EPA grant funding will allow the city to complete an inventory of its industrial and employment brownfields,building on the inventory that was compiled for its downtown area. The grant will also fund environmental assessments and cleanup planning at select properties, including the properties of interested private sector owners or developers, to ensure that contamination does not pose a barrier to productive expansion or reuse of the sites. It will also be used to support community planning to identify feasible uses of these sites, identify needed infrastructure upgrades or other improvements to support development, and build community support for redevelopment. On February 10, 2015, the Local Contract Review Board awarded a $310,000 contract to a consultant team led by AMEC Foster Wheeler. The balance of the grant is reserved to partially reimburse the city for staff time and to pay for environmental assessments of a property the city is presently acquiring. The contract scope includes professional environmental services, project management and reporting, coordination of public involvement, overseeing and administration of site inventory and characterization (including conducting Phase I and Phase II Assessments), and cleanup planning. The project management team held a kick-off meeting on March 24. On April 30, the public involvement team did a walking tour of downtown Tigard. Participants included city staff, consultants AMEC and Cogan Owens Greene, the Center for Intercultural Organizing (CIO), Groundwork Portland, and a representative of Washington County Health Department. CIO and Groundwork are the city's two non-profit organization partners that will focus on working with the city's "environmental justice" communities (low-income and minority communities who are disproportionately impacted by environmental risks.) The workshop focused on developing a public involvement plan with strategies to engage with the general public, including environmental justice communities. A concept that is likely to attract interest is public health and how brownfield redevelopment can result in more destinations to walk to. The other major target of outreach will be owners of contaminated or potentially contaminated properties. Communication with this audience about the city's brownfield resources will be key to the success of the program. Two open houses are scheduled for October; one aimed at a general audience, and one at property owners. In addition to these forums, outreach will also occur at tenant meetings, farmers market, and other venues. A strategy to engage property owners will be to publicize the program at banker and broker meetings that are part of the Economic Development program. OTHER ALTERNATIVES Not applicable COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard Comprehensive Plan Economic Development Goal 9.1 Develop and maintain a strong, diversified, and sustainable local economy Goal 9.3 Make Tigard a prosperous and desirable place to live and do business Tigard Strategic Plan Goal 2: Ensure development advances the vision City Council Goal: Make Downtown a Place Where People Want to Be DATES OF PREVIOUS COUNCIL CONSIDERATION February 10, 2015 Local Contract Review Board - Make contract award for Brownfields grant funded services January 27, 2015 Local Contract Review Board- Consider contract award for Brownfields grant funded services January 14, 2014 Consider a Resolution Approving an Application for an EPA Brownfields Assessment Grant • Attachments ProjectSchedule WORK TASK START DATE END DATE Project Management and Reporting Kick off Meeting 3/24/2015 Complete Monthly(if new site assessment data Enter Data on the ACRES reporting system 3/15/2015 has been collected) Community Engagement Workshop with City Staff 4/30/2015 Complete Develop and Submit Draft Public Involvement Plan to City 5/1/2015 5/15/2015 Submit Final Public Involvement Plan to EPA for approval 5/29/2015 EPA Approval of Public Involvement Plan TBD Community Engagement Team Meeting#1 (introduce topic) Week of 8/6/15 Community Engagement Team Meeting#2(work on prioritization criteria) Week of 8/10/15 Public Meeting#1 Week of 10/5/15 Public Meeting #2(property owner meeting) Week of 10/26/15 Gather Site Inventory Information 5/1/2015 Develop evaluation criteria for site selection and prioritization 5/1/2015 Site Inventory Planning Meeting 5/4/2015 Complete Generate preliminary list of Eligible Properties[Order EDR,confirm approximate number of potential sites,finalize list of attributes to include] 5/5/2015 5/22/2015 Compile inventory(GIS-based eligible list of properties)-Submit to City 5/23/2015 7/31/2015 Complete Inventory Ranking 9/25/2015 Site Characterization and Cleanup Planning Prepare and submit Draft Project-Wide Quality Assurance Project Plan (QAPP) 4/15/2015 5/29/2015 Submit final project-wide QAPP 6/30/2015 Begin reaching out to property owners to complete Phase I ESAs, Phase II ESAs, NHPA documentation, project plans(Health and Safety,Sampling and Analysis), and remedial planning. [Opportunistic Phase 1 ESAs, Phase II ESAs,and remedial planning may be completed prior to this date if the City chooses to fast-track a property and not wait for the completion of the inventory]. Project Specific TBD Notes: ACRES=Assessment, Cleanup and Redevelopment Exchange System EPA=United States Environmental Protection Agency ESAs= Environmental Site Assessment GIS=Geographic Information Systems NHPA=National Historic Preservation Act TBD=To be determined K:\13000\13000113085\Schedule\City of Tigard Brownfields Schedule Page 1 of 1 City of - Respect and Care I Do the Right Thing I Get it Done• Tigard - . Tigard Initiative Update CCDA s June 2, 2015 TIGARD CCDA Brownfields Initiative n City started a Brownfields initiative to: • Better understand the issues • Outreach to property owners, residents, other stakeholders • Act as a problem-solver in readying private and public properties for redevelopment. • Obtain substantial funds to address the problem: EPA, state grants IN lirownhelds City of Tigard ry 4 4 Initiative L 0011 a : ; 113 Dania c.1 J�\-c 0 STq lF U.S. EPA Brownf elds Assessment Grant z� �7� � w • Notified of award Ma Y� 2014 ��� PROTec•S\ • Very competitive grant, needed to show community support • $400,000 to inventory , assess, plan for the clean-up and engage with public ($200K for hazardous substances and $200K for petroleum contamination) Brownfields Initiative � .� , �� � �a U.S. EPA Brownfields Assessment Grant 3 Year Work Plan • Citywide inventory • Public outreach • Approximately 14 Phase I's and 8 Phase II assessments • Clean-up and re-use planning Brownfields Initiative U.S. EPA Brownfields Assessment Grant • Feb. 2015: awarded $310,000 contract to consultant team led by AMEC Foster Wheeler • March 2015: Kickoff meeting • April 2015: Walking tour and workshop with public involvement team BrownfieldsInitiative � - ■,. ���a Partners: • AMEC: Site inventory, timeline • Cogan Owens Greene: Public involvement plan • Groundwork Portland: focus on environmental justice communities City Outreach will focus on: • Environmental justice communities • Owners of contaminated or potentially contaminated properties • Two open houses scheduled for October; one for general audience and one for property owners ciryo)TigaM Brownfields Initiative �o � moo .001-En Sean Farrelly, Redevelopment Project Manager sean@tigard-or.gov 503-718-242O AIS-2269 6. CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes): 10 Minutes Agenda Title: River Terrace Annexation into Clean Water Services District Prepared For: Susan Shanks, Community Development Submitted By: Norma Alley, City Management Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Shall the city support annexation of River Terrace into the Clean Water Services' service district to facilitate development? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approving the attached resolution that declares the city's support of the annexation of River Terrace into the Clean Water Services' service district. KEY FACTS AND INFORMATION SUMMARY Pursuant to Oregon Revised Statute (ORS) 198.720, the governing body of the city is required to provide a resolution that declares its support of the annexation of a territory to a special service district when that territory is within the city limits. In this instance, the territory in question is River Terrace and the service district is Clean Water Services. OTHER ALTERNATIVES If the attached resolution is not approved, development in River Terrace cannot move forward. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS River Terrace Community Plan and Funding Strategy adopted December 2014. River Terrace Plan District and Zoning Districts adopted February 2015. DATES OF PREVIOUS COUNCIL CONSIDERATION None • Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 15- A RESOLUTION IN SUPPORT OF THE ANNEXATION OF TERRITORY WITHIN THE CITY LIMITS TO CLEAN WATER SERVICES'SERVICE DISTRICT WHEREAS, the territory proposed for annexation consists of multiple properties, known collectively as River Terrace,as shown on the attached Exhibit A;and WHEREAS,the territory annexed into the City of Tigard in 2011 and 2013;and WHEREAS,the City of Tigard adopted the River Terrace Community Plan and various infrastructure master plans to facilitate development in the territory;and WHEREAS, Clean Water Services is a county service district that is responsible for the management and operation of public sanitary sewer and public storm and surface water systems within the City of Tigard;and WHEREAS, the territory will need to annex into the Clean Water Services service district in order to develop; and WHEREAS,ORS 198.720 requires the governing body of the City of Tigard to pass a resolution in support of the annexation of a territory to a special service district when that territory is within the city limits. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council declares its support of the annexation of the territory known as River Terrace into the Clean Water Services'service district as shown on Exhibit A. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2015. Mayor-City of Tigard A'1'1'rST: City Recorder-City of Tigard RESOLUTION NO. 15- Page 1 SECTION 6 T2 S R I W W.M. 2S 16 Exhibit A. 1 WASHINGTON COUNTY-OREGON SCALE I'/400 SEE MAP •SEE MAP SEE MAP 3S 31 I S I S1 IS I 310C 15 1 3100 31 I 32 • ire. W. 1 . . . 1 I 302 200 1 I 6 e....... ..••r 901 702 MI t 103 6 5 I ,.,... II• 52_72 1 I • •• aar HIM w 39-5 _ i t .. war Iw.n �W .00 •n.' I I I/ .:. .�4 51-79 SEE MAP I r .0• 400 25 15 1 ) w••r a.•!. ••r.•. -- •.rN. it—I 500 r - -. I 9 52?I•— \% . .44,r *' -- - — ' - 9 51-59 .. 111..11 . . W{. ass- >o.r—1..°.' .—— me a.� . . ,°�.• 1 . 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CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes): 60 Minutes Agenda Title: Discussion of Next Steps from YMCA Survey and Potential Bond Measure Prepared For: Marty Wine, City Management Submitted By: Norma Alley, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Will the City Council place a bond measure on a future ballot for Tigard voter approval to build a community center operated by the YMCA? STAFF RECOMMENDATION / ACTION REQUEST No action is requested. The City Council is requested to refine the next steps the City may take, including preferred language for a ballot title and what information is desired in a summary statement if a matter is to be referred to the voters. If the Council wishes to refer a bond measure to voters for a November 3, 2015 election, the last day for the Council to file ballot title with City Recorder for publication is August 14. If the City Council names the operator of a future facility as the YMCA as part of a bond measure proposal, direction to staff to successfully negotiate an operational agreement with the YMCA should precede the referral of a bond measure to voters. KEY FACTS AND INFORMATION SUMMARY On May 12, the City Council received a presentation and briefing from Daxko Consulting for a jointly-funded survey conducted for the City of Tigard and YMCA. The City Council has received citizen communication indicating a desire for a center operated by the YMCA in Tigard. At the Council's meeting of May 26, the Council advised that they would like to place a bond measure on the November 2015 ballot to build a community center in Tigard operated by the YMCA. The Council is at a decision point to determine how the creation of a community center operated by the YMCA would fit within city priorities. Tigard could either go forward with a public investment in land, building, and partnership for services, or choose to refine a proposal further, or not pursue a partnership for a community center. Council guidance from May 26 included: •A voter-approved capital bond measure of about $30 million (equivalent to $10/month for a Tigard home of average value) •A building size of about 60,000 square feet •Building features to include a swimming pool and facilities for fitness •A time limit to build a facility (four years was suggested) •Some distance from downtown Tigard Staff and the City Attorney are drafting alternatives for language for a November, 2015 ballot measure for Council consideration that will be available for the June 2 meeting. OTHER ALTERNATIVES - The City Council could take time to further refine a proposal to refer to Tigard voters. This could include providing more definition as to the cost, programming, location, and partnership opportunities for a future community center facility. - The City Council could direct an agreement with the YMCA be negotiated before referring a question to Tigard voters. - The Council could take no action. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 2015-16 City Council Goals Provide Recreation Opportunities for the People of Tigard: explore feasibility of partnership opportunities, including Tualatin Hills Park & Recreation District, YMCA and other city or nonprofit opportunities; establish facility partnership if feasible. DATES OF PREVIOUS COUNCIL CONSIDERATION The City Council agreed to contribute funding to a survey of voters in November, 2014. Survey results regarding demand for YMCA services in Tigard was presented on May 12, 2015 and discussed on May 19, 2015. Attachments No file(s) attached. SUPPLEMENTAL PACKET FOR •-1-t/Le a, a016— MATE OF MEETING) Mk,/act /Sz m 5i Caption [The caption is limited to 10 words which reasonably identifies the subject of the measure] Authorizes Up To $30,000,000 Of General Obligation Bonds For Tigard Question [The first sentence of the question is limited to 20 words, and must plainly state the chief purpose of the measure so that an affirmative response to the question corresponds to an affirmative vote on the measure. The second sentence is required, and does not count towards the 20 word limit.] Shall The City Of Tigard Be Authorized To Issue Up To $30,000,000 Of General Obligation Bonds For A Community Center? If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and 11b, Article XI of the Oregon Constitution. Summary [The summary is limited to 175 words, and is required to be a concise and impartial statement summarizing the measure and its major fect. The summary also must include a reasonably detailed, simple and understandable description of the use of proceeds. The City is also required to draft an explanatory statement if the County is producing a voters'pamphlet.] This Measure would authorize the City to issue up to $30,000,000 of general obligation bonds to pay for capital costs to provide a community center, including to acquire property and construct a community center, parking lot and related amenities, and finance issuance costs. The primary purpose of the community center is to provide athletic and recreational facilities. The City expects the community center to be operated by a non-profit organization. This measure is estimated to result in a tax of$0.44 per $1,000 of assessed value per year, or approximately $106 per year on a home assessed at $240,000. The bonds may be issued in multiple series and each series may mature over no more than 21 years. SUPPLEMENTAL PACKET FOR Jam- a, 015 BALLOT MEASURE DRAFT - 3 (DATE O MEETING)) [PLEASE NOTE: The initial estimate for this project is $30 million. Because of unresolved questions about site location, which in turn could affect land costs, and as a hedge against inflation due to the three-year development cycle for this project, the amount sought has been increased by 15%, to $34.5 million. The suggestion to add 15%to the bond amount to cover contingencies was made by Tigard City Councilor Jason Snyder during a Council hearing on this proposed ballot measure. This increase does not obligate the city to spend the additional money.] BALLOT TITLE Tigard general obligation bonds for indoor recreational facility QUESTION: Shall the City of Tigard be authorized to issue $34.5 million general obligation bonds for provision of a Community Center containing public meeting areas and recreational facilities? If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of section 11 V,Article XI of the Oregon Constitution SUMMARY: The measure authorizes the City of Tigard to issue general obligation bonds in the amount of$34.5 million for acquisition of land and construction of the Tigard Community Center with public meeting areas and indoor recreational facilities, including swimming pools. The bond issue to finance same will pledge the city's general credit and taxing power for repayment of the bonds.All funds will be used to finance the costs, proposed land acquisition, and construction of such Community Center, in the City of Tigard. EXPLANATORY STATEMENT The City of Tigard is asking for authorization to borrow up to $34.5 million with a general obligation bond to invest in a Community Center containing public meeting areas, indoor recreation facilities and swimming pools, to implement the City's long-term plans and commitment to building and promoting city identity and providing recreational opportunities to its citizens. The building will contain a minimum of 80,000 square foot net usable floor space. A joint public-private partnership has been formed between the City of Tigard and the YMCA of Columbia-Willamette which will allow the YMCA to operate the facility on a day-to-day basis. No additional tax dollars will be required for the operation of the facility. It is planned that the facility will have all the amenities typically associated with a YMCA, including aerobic exercise rooms, weight training, indoor swimming pools, classrooms, child care facilities, meeting rooms, a 350 seat meeting hall which can also be used for catered events, indoor track, indoor basketball courts, a food service area and large central public meeting space, a youth center, and up to 500 off-street parking spaces, and will create 100 jobs in Tigard. The facility will serve as a Community Center for the people of Tigard. City residents will receive membership discounts, low-income residents will receive additional assistance, and Tigard teenagers may use the facility for free. Building is to be sited in the downtown area or no further than a one mile radius from the Intersection of Tigard and Main streets. The 34.5 Million Dollar Bond will translate to $48.00 per$100,000 of assessed value. For the average $275,000. home in Tigard that will cost us $11.00 per month for the YMCA Community Center in Tigard. In 20 years the Community Center will be free & clear of all public debt, and the citizens of Tigard will own the building and land. If the bond passes, it is anticipated land will be purchased in 2016 and construction will begin... [Details to come] SUPPLEMENTAL PACKET FOR 'Ju-1 u. e9, aces (DATE OF MEETING) FACILITY MANAGEMENT AND OPERATING AGREEMENT 14pef 1m //'Y DATE: ("Effective Date") BETWEEN: City of Tigard, an Oregon municipal corporation ("City") Address ATTN: FAX: EMAIL: AND: The Young Men's Christian ("YMCA") Association of the Columbia- Willamette, an Oregon non-profit corporation 9500 SW Barbur Blvd., Suite 200 Portland, Oregon 97219 ATTN: Steve Hunter Fax: (503) 223-1247 (Collectively, "Parties") SUBJECT: Land and Building Address (the "Facility") Recitals A. City is contemplating the construction of a Facility located on City owned property. The Facility will be constructed by the City using the proceeds of the sale of General Obligation Bonds, the cost of which will be recovered through a temporary property tax increase paid by City property owners, as provided by law. B. The YMCA is an Oregon Public Benefit non-profit corporation, its mission at the Facility being to provide a "family-oriented community center offering kids, families and individuals the opportunity to invest in more than physical fitness", consistent with their overall mission "to provide programs that build a healthy spirit, mind and body for all". C. The City has determined that the operation of the Facility by the YMCA is in the public interest, as it provides for recreational, fitness, and health opportunities for Tigard residents. D. The Parties hereby enter into this Facility Management and Operating Agreement. Upon execution of this Agreement by both Parties, the Effective Date shall be established. NOW, THEREFORE, in consideration of the foregoing and the mutual promises of the Parties set forth below, the receipt and sufficiency of which are hereby acknowledged, City and YMCA agree as follows: City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 1 Agreement Terms and Conditions 1. USE AND OCCUPANCY OF THE FACILITY The Recitals above are hereby incorporated as terms of this Facility Management and Operating Agreement. 1.1. The YMCA will occupy and operate the Facility. Except as otherwise provided herein, the YMCA is entitled to use of the entire Facility, and shall not sublease any portion of the Facility. The YMCA will conduct its operation of the Facility in conformance with its status as a non-profit corporation. 1.2. The Facility will be promoted by both the YMCA and the City as a public facility and not as a private facility, to encourage participation in events and programs by Tigard residents in recognition of the City's ownership of the Facility. Notwithstanding this provision, the YMCA operates private programs and is not a governmental program, since the YMCA has independent control of the programming for the Facility, as set forth herein. 1.3. The terms governing public access to the Facility, membership and activity fees, including fee structures that benefit City residents, are set forth in Exhibit B hereto. Unless otherwise specifically stated in Exhibit B, the YMCA shall be authorized to determine the level of fees charged for use of the Facility. The YMCA will further determine and control access to the Facility on a non-recurring basis by establishing a written policy in its discretion. Such policy or policies will be consistent with the requirements of this Agreement. 1.4. Prior to the effective date of this Agreement, the Parties will agree upon a reduced rate to be offered to citizens of Tigard for membership and/or activities. This reduced charge will continue throughout the term of this Agreement and any extensions hereof, and will be documented in writing or as part of Exhibit B hereto. 1.5. Throughout the term of this Agreement and the YMCA's occupancy of the Facility, the YMCA will exercise due diligence in performing maintenance and upgrades to the Facility, consistent with the maintenance level it provides at its other Facilities. 2. AGREEMENT TERM AND TERMINATION 2.1. This Agreement shall be effective provided it is executed by both the City and YMCA and in such event shall be deemed effective as of the date set forth above. 2.2. The term of this Agreement shall be an initial 20 years from the Effective Date. 2.3. The term of this Agreement may be extended for additional increments of ten (10) years each, upon mutual written agreement of the Parties. A Party requesting an extension shall do so by providing written notice to the other Party at least 180 days prior to the end of the then-current term and any previous extensions. 2.4. This Agreement may be terminated by the City in the case of a default by the YMCA constituting a breach of its terms as provided in Section 9 herein. City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 2 2.5. Provided that the City has first given the YMCA notice of what it claims are defects, and the YMCA fails to timely cure the defect(s) as provided in Section 9 (Events of Default), this Agreement may also be terminated by City upon 180 days' prior written notice to the YMCA, under any of the following circumstances: Upon failure of the YMCA to qualify as a non-profit public benefit corporation as such term is defined in state law and in the federal Internal Revenue Code. ii. Upon failure of the YMCA to comply with the provisions of Sections 6 (Legal Requirements) and 7 (Environmental Matters). 2.6. This Agreement may be terminated by the YMCA upon 180 days' prior written notice if the cumulative operating deficit (for one or multiple years) exceeds $ 3. FINANCIAL PROVISIONS 3.1. The YMCA shall conduct its operations of the Facility in conformance with its status as a non-profit charitable corporation. To support on-going operations, most classes, events and programs shall have a fee for service. As part of its mission and to maximize public access, the YMCA shall make provision for scholarship assistance for people who do not have the financial capability to pay the standard rates for daily fees, activity fees or registration fees for membership, a particular class or program. Tigard non-profit or civic organizations may have free access to meeting space and reduced daily fees for large groups who want to use the Facility on a non-recurring basis, subject to availability, scheduling and Policy. Residents of the City of Tigard will be offered reduced fees on membership approximately reflecting the average household's taxes in support of the Facility. 3.2. Included in the Facility's annual budget for operating expenses will be 15% of annual adjusted gross income, payable to the YMCA of Columbia-Willamette for their management services. These fees shall be payable monthly on an annualized basis. As used herein "adjusted gross income" excludes grants and donations to the Tigard Facility and includes all other income from fees, sales and other charges and earnings. 3.3. If the annual Facility revenues cover operating expense including fees for management services, any excess will be held in a reserve, by the YMCA, for reimbursement of past or future losses by the YMCA in its operation of the Facility, equipment replacement, major maintenance and capital expansion. 3.4. The YMCA will provide regular quarterly reports to the City in a form acceptable to the City and generally consistent with the internal accounting protocols of the YMCA. Reports will be submitted to the City Recorder. At a minimum, the quarterly reports will include the following detail: A summary of all revenues and expenditures for the quarter and fiscal year to date; ii. The balance and a summary of changes to the reserve account funds required herein; and City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 3 iii. Such other detail as the City may reasonably request from time to time, and as agreed to by the YMCA. 3.5. The City shall have the right to undertake a financial review or audit of the documentation in support of the quarterly reports, the overhead payment, and YMCA budget. The YMCA shall cooperate with any such City request in a reasonable and timely fashion and will provide requested documentation to facilitate the financial review or audit no later than thirty (30) days following the City's request. The City may engage a third party to perform these functions on its behalf. 4. OPERATIONAL MATTERS A. GENERAL OPERATIONAL MATTERS 4.1. The Facility is to be used and operated only as a branch of the YMCA continuously throughout the term of this Agreement for the purpose of providing a public benefit for residents of the City and the surrounding area, including social, recreational, health and fitness programs. 4.2. No part of the Facility may be subleased, operated and/or maintained by any third party. 4.3. The YMCA will determine the programs to be provided at the Facility, which programs are to be consistent with the programs conducted by the YMCA in its other facilities. The YMCA may modify programs as deemed required to meet the needs and demographics of the geographic area which the Facility serves. The YMCA shall not discriminate in membership or hiring on the basis of religion or any other status protected by state or federal law. 4.4. The YMCA is solely responsible for all utilities serving the Facility, and for paying the cost of providing those utilities as required by the service provider. 4.5. The Parties contemplate that the Facility will continue to be exempt from real property taxes and assessments. 4.6. City may enter after reasonable notice, the Facility at reasonable hours to (1) inspect the same, (2) determine whether YMCA is complying with all its obligations hereunder, and/or (3) for any other purpose related to performance by the YMCA of its duties under this Agreement. B. BOARD OF MANAGERS 4.7. A Board of Managers for the Facility shall be constituted by the YMCA to function as an advisory board to the YMCA's Board of Trustees and the Facility's Executive Director for the operation of the Facility and the programs and services provided therein. The Board of Managers shall operate under the policies of the YMCA. The Board of Managers shall have at least 21 but not more than 36 members. City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 4 4.8. All members of the Board of Managers shall support the Agreement between the City and the YMCA and support the mission of the YMCA. 4.9. The members of the Board of Managers may be made up of the following: Residents of the City who may or may not be members of the Facility ii. Members of the Facility who are not residents of the City iii. No more than four (4) individuals appointed by the City iv. No less than 75% of the members shall be city residents or individuals appointed by the city v. No less than 75% of the members shall be members or regular program participants of the Facility. C. ALTERATIONS, ADDITIONS OR BUILDING IMPROVEMENTS 4.10. During the term of this Agreement, the YMCA will not make any alterations to any building structure or building system in the Facility, without the prior written consent of the City, which consent shall not be unreasonably withheld or delayed: as used herein, "building structure" means the exterior walls, excluding the interior demising walls; and the roof including its outer surface and substructure. ii. as used herein, "building system" means the heating, ventilating and air conditioning system(s); the plumbing and electrical systems; the lighting facilities and equipment; the windows, exterior doors and plate glass; and the filtering and chemical systems serving the pool. iii. the City may consent to any alterations by prior approval in writing from the City Manager or designee. 4.11. Except for those alterations described in Section 4.6 above, the YMCA at its election and at its expense may make alterations, additions and improvements to the Facility from time to time during the term of this Agreement. 4.12. The YMCA at its expense shall obtain any and all permits and consents of applicable governmental authorities required to undertake all such alterations, additions and improvements and shall comply with the requirements of all laws, ordinances codes and regulations applicable thereto, including without limitation all building codes and the Americans with Disabilities Act. 4.13. All alterations, additions or improvements to the Facility shall become the property of the City immediately, and upon termination or expiration of this Agreement shall remain in and/or attached to the Facility without compensation to the YMCA. Upon termination of this agreement all furniture and equipment funded by operating revenues of the Facility shall become the property of the City. 4.14. Nothing in this Section is intended to prohibit the City and the YMCA from entering into a separate Agreement or modification to this Agreement to address a mutually desired expansion of the Facility. City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 5 D. LIENS, REPAIRS, STANDARDS FOR MAINTENANCE 4.15. The YMCA shall keep the Facility free and clear of and from any and all mechanics', materialmens' and other liens for work or labor done, services performed and for materials used or furnished in or about the Facility by or on behalf of the YMCA. The YMCA shall at all times pay and discharge, promptly and fully, any and all claims upon which any such lien may or could be based, provided that the YMCA may in good faith contest any such lien in the manner provided by law. The YMCA shall at all times save, defend and hold the City free and harmless of and from any and all such liens or claims of liens or suits or other proceedings pertaining thereto. 4.16. Except with respect to damage caused by the negligent or willful act or omission of the YMCA, its agents, employees, invitees or contractors, or with respect to the YMCA's misuse of the Facility, or the YMCA's access to or other activity associated with the roof without the City's consent and resulting in damage thereto (which the YMCA shall repair at its expense), the City shall be responsible for repairs of and replacement of the "building structure" as defined herein, and as needed as determined by the City. 4.17. The YMCA shall be responsible for maintenance and repair of all of the "building systems" as defined herein, at its sole expense, including all labor and materials. The YMCA will keep the Facility in good order, condition and repair, ordinary wear and tear excepted, including landscaping and outside areas at all times during the term of this Agreement. 5. INSURANCE; WAIVER OF SUBROGATION; INDEMNIFICATION (this section will need to be reviewed and updated by appropriate insurance representatives for both parties) 5.1. The City agrees to maintain fire and hazard insurance (excluding earthquake or flooding coverages) in full force and effect throughout the term of this Agreement. Such insurance shall be in sufficient amount to cover the replacement cost of the Building Structure, Building Systems, and permanent fixtures thereto, and in a form consistent with its standard property insurance coverages. 5.2. Insurance to be Provided by the YMCA. i. The YMCA shall procure and keep in effect from the date of this Agreement and at all times until the end of the term hereof (including any extension thereof) broad form commercial general liability insurance against claims for bodily injury, personal injury and property damage, based upon, arising out of or involving the use and occupancy of the Facility, and any areas adjacent. Such insurance shall be primary and shall include Broad Form Contractual liability insurance overage insuring YMCA's indemnity obligations under this Agreement. Such coverage shall have a minimum combined single limit of liability of at least $5,000,000 in the aggregate. Such insurance shall not limit YMCA's liability under any provision of this Agreement. The YMCA shall continuously provide documentation of the required insurance in effect to the City Recorder. City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 6 ii. The policies required under this Section 5.2 shall name City an additional insured and also shall contain the following endorsements: a. including City's officers, employees and agents as additional insureds; b. providing for coverage of YMCA's automobile liability regardless of the ownership of any vehicle. c. covering plate glass breakage. iii. YMCA shall maintain Workers' Compensation insurance in accordance with Oregon law. iv. YMCA shall maintain during the term of this Agreement (including any extension thereof) a policy or policies of insurance covering all risks of direct physical loss or damage to the equipment, personal property and fixtures located in the Facility in an amount equal to the full replacement cost thereof, as the same shall exist from time to time. If such insurance has a deductible clause, the deductible amount shall not exceed $1,000 per occurrence. YMCA may provide the insurance required under this Section 5.2(iv) under an existing policy or policies maintained by YMCA covering the equipment, personal property and fixtures located in other facilities of YMCA, provided that (1) such insurance meets all of the requirements of this Section and Section 5.2(v) below, and (2) the amount of insurance proceeds for any loss or damage to the equipment, personal property and fixtures located in the Facility is not reduced by reason of casualties sustained with respect to equipment, personal property and fixtures located in other properties covered by such insurance. In the event of a casualty and unless this Agreement is terminated as a consequence thereof, YMCA shall use the proceeds of such insurance received by it to repair and replace as necessary any damage to or destruction of such equipment, personal property and fixtures. v. All insurance required under this Agreement, shall be issued by companies duly admitted to transact business in the State of Oregon and reasonably acceptable to City. No such policy shall be cancelable, non-renewable or subject to material modification except after thirty (30) days' written notice from the insurance company to YMCA and City. YMCA shall cause to be delivered to City certificates issued by the relevant carrier evidencing to be in force the insurance required by this Agreement, each of which certificates shall be delivered to the City prior to the applicable date by which it is first to be in force. At least thirty (30) days prior to the expiration of such policies, YMCA shall furnish City with updated certificates, insurance "binders" or other evidence of renewal thereof reasonably acceptable to City. If YMCA fails to do so, City may obtain the required insurance at the cost of YMCA. YMCA shall reimburse City upon demand for such cost. The amount of insurance coverage provided herein shall be reviewed every three years during the Term hereof by City's and YMCA's respective independent insurance advisors and shall be adjusted to reflect the recommendations of such advisors. 5.3. YMCA and City each waive any right of action that they and/or their respective insurance carriers might have against either of them for any loss, cost, damage, or expense (collectively "Loss") to the extent that the Loss is covered by any property insurance policy or policies required to be maintained under this Agreement and to the City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 7 extent that the proceeds (which proceeds are free and clear of any interest of third parties) are received by the party claiming the Loss. The Parties each also waive any right of action they and/or their insurance carriers might have against either of them (including their respective employees, officers, or agents) for any Loss to the extent the loss is a property loss covered under any applicable automobile liability policy or policies required by this Agreement. If any of the property or automobile insurance policies required herein do not allow the insured to waive the insurer's rights of subrogation before a Loss, each will cause the policies to be endorsed with a waiver of subrogation that allows the waivers of subrogation required by this Section. Nothing contained herein will be construed to relieve the YMCA from responsibility for any loss suffered by the City that is not fully covered by the City's insurance including for any uninsured loss (including any deductible) if the loss was caused by any act or omission of the YMCA or any of the YMCA's employees, agents, employees, contractors, agents or invitees. 5.4. Waiver; Indemnity i. YMCA covenants and agrees that City, with respect to the Facility and the use and operation thereof by YMCA, shall not at any time after the commencement of the term to any extent whatsoever be liable, responsible for in anywise accountable for, and. YMCA waives and releases any claim (including any claim for contractual or implied indemnity) against City on account of, and YMCA shall forever indemnify, defend, hold and save the City free and harmless of, from and against any injury to or death of persons, for loss of or damage, to property, of any nature, including without limitation, loss, injury, death or damage due to criminal act by third persons, and all claims, losses, damages, judgments, penalties, costs, expenses and liabilities arising out of the foregoing (collectively "losses"), arising out of the YMCA's occupancy of the Facility, except to the extent such losses shall be caused by the breach by City of this Agreement and/or negligent or willful act or omission of City, its agents, servants and invitees. ii. City covenants and agrees that YMCA, with respect to the Facility and the use and operation thereof by YMCA, shall not at any time after the date hereof or to any extent whatsoever be liable, responsible or otherwise accountable for, and City waives and releases any claim (including any claim for contractual or implied indemnity) against YMCA on account of, and City shall forever indemnify, defend, hold and save the YMCA free and harmless of, from and against, any losses arising out of City's obligations under this Agreement, except to the extent such losses shall be caused by the breach by the YMCA of this Agreement and/or negligent or willful act or omission of the YMCA, its agents, servants and invitees. iii. The foregoing indemnity obligations of each party shall include reasonable attorneys' fees, investigation costs, and all other reasonable costs and expenses incurred by the indemnified party from the first notice that any claim or demand is to be made or may be made. iv. The provisions of this Section 5.4 shall survive the termination of this Agreement with respect to any losses occurring prior to such termination and are in addition to, and are not intended to modify or otherwise impair the force and effect, of Section 7.5 hereof (Environmental Matters). City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 8 6. COMPLIANCE WITH LEGAL REQUIREMENTS During the Term of this Agreement, YMCA shall comply promptly with (1) all laws, statutes, regulations, ordinances, governmental rules, or requirements now in force or which may hereafter be in force, (2) the requirements of any board of fire underwriters or other similar body now or hereafter constituted, and (3) any direction or occupancy certificate issued pursuant to any law by any public officer or officers insofar as any of them relate to or affect the use or occupancy of the Facility, or the condition of the Facility, the responsibility of which is the obligation of YMCA under this Agreement. The judgment of any court of competent jurisdiction or the admission by YMCA in any action or proceeding against YMCA (whether City be a party thereto or not) that YMCA has violated any law, statute or governmental rule, regulation, or requirement, shall be a conclusive determination of such violation as between City and YMCA. 7. ENVIRONMENTAL MATTERS 7.1. As used herein, the following items shall have the following meanings: "Environmental Activity" means any actual, proposed or threatened use, storage, treatment, existence, release, emission, discharge, generation, manufacture, disposal or transportation of any Hazardous Materials from, into, on, under or about the Facility, or any other activity or occurrence by YMCA, including its agents, servants, contractors, and/or invitees, that causes or would cause any such event to exist. "Environmental Requirements" means all present and future federal, state, regional or local laws, statutes, regulations, ordinances, governmental rules or requirements relating to environmental protection or the presence, use, storage, release, spill, emission, discharge, generation, disposal or transportation of any Hazardous Materials. "Hazardous Material" means any substance, material or waste which is or becomes defined as a "hazardous waste," "hazardous material," "hazardous substance," "extremely hazardous waste," or "restricted hazardous waste" under any provision of any federal, state or local law and includes, without limitation, hydrocarbons, petroleum, gasoline, crude oil or any products, by-products or fractions thereof. 7.2. YMCA shall not engage in nor permit the occurrence of any Environmental Activity in, on, under or about the Facility except that YMCA may use reasonable quantities of ordinary and customary materials reasonably required in the ordinary course of YMCA's business permitted at the Facility and only in compliance with all then applicable Environmental Requirements and prudent industry practices. YMCA shall, at its own expense, procure, maintain in effect and comply with all conditions of any and all permits, licenses, and other governmental and' regulatory approvals required under any then applicable Environmental Requirements with respect to any Environmental Activity by YMCA, including, without limitation, the discharge of (appropriately treated) materials or wastes into or through any sanitary sewer serving the Facility, and upon termination of this Agreement shall cause all Hazardous Materials introduced into the Facility by YMCA, its agents, servants, contractors and invitees to be removed therefrom in accordance with and in compliance with all applicable Environmental Requirements. 7.3. Upon having actual knowledge or notice thereof, YMCA shall immediately notify City in writing of: City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 9 i. Any regulatory action that has been instituted, or threatened by any governmental agency or court with respect to YMCA or the Facility that relates to any Environmental Activity; ii. Any claim relating to any Environmental Activity by YMCA in, on or about the Facility; or iii. Any actual or threatened material Environmental Activity on, under or about the Facility, except any Hazardous Materials whose discharge or emission is expressly authorized by and in compliance with all necessary permits issued by Federal, State, Regional or local Governmental agencies pursuant to Environmental Requirements. 7.4. YMCA shall immediately provide City with copies of any communications with YP Y P Y federal; state, regional or local governments, agencies or courts with respect to any Environmental Activity or Environmental Requirement which relates to the Facility, and any co mmunications with any third party relating to any claim made or threatened with respect to any Environmental Activity in, on or about the Facility. 7.5. YMCA shall indemnify, defend (by counsel reasonably acceptable to City), protect, and hold City free and harmless from and against any and all claims, damages, liabilities fines penalties forfeitures losses, costs or expenses (including reasonable consultants', experts' and attorneys' fees) arising from or caused in whole or in part, directly or indirectly; by any Environmental Activity, or the failure to comply with any Environmental Requirement in, under or about the Facility, by YMCA, YMCA's agents, servants, contractors and invitees or any party other than City. YMCA's obligations under this Section 7.5 shall include, without limitation, and whether foreseeable or unforeseeable, all costs of any investigations, monitoring, repair, cleanup, restoration, removal or remediation action, or detoxification or decontamination or the preparation and implementation of any closure remedial action or other plans in connection therewith that are required as a result of any Environmental Activity, and shall survive the expiration or earlier termination of the term of this Agreement. For purposes of this clause, including the indemnity provided herein, City shall include its officers, agents and employees. 7.6. City represents to YMCA that as of the date of this Agreement, City heretofore has not been in receipt of written notice from any governmental agency of any non- compliance of the Facility or any portion thereof with any Environmental Requirements. City will notify YMCA of any such notice received during, or as a result of Facility development and construction 8. REQUIREMENTS RELATED TO BOND FINANCING OF THE FACILITY (this section will need to be reviewed and updated by appropriate bond counsel) The requirements of this Section apply only during any period under this Agreement at which City- issued General Obligation Bonds are issued and outstanding, including any such bonds issued subsequent to the Effective Date of this Agreement. 8.1. The Facility is being financed with the proceeds of the City's General Obligation Bonds, (the "Bonds"). The bonds have been issued as tax-exempt obligations pursuant to Section 103(a) of the Internal Revenue Code of 1986, as amended. The Bonds have been issued as a "qualified 50I(c)(3) bond" within the meaning of Section 145 of the Code. The YMCA covenants to (1) comply with the provisions of Section 145 of the Code City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 10 and (2) not take any action that would adversely affect the exclusion from gross income for federal income tax purposes of the interest on the Bonds. 8.2. As of the date of this Agreement, the YMCA is an organization described in Section 501(c)(3) of the Code that is exempt from federal income tax under 501(a) of the Code and the YMCA is not a private foundation within the meaning of Section 509(a) of the Code (such organization is hereinafter referred to as a 501 (c)(3) Organization, it has received a letter from the IRS to that effect, such letter has not been modified, limited or revoked, the YMCA was and is in compliance with all terms, conditions, and limitations, if any, contained in such letter applicable to it, the facts and circumstances which form the basis of such letter as represented to the IRS continue substantially to exist, and the YMCA agrees that it shall not perform any acts or enter into any agreement which shall adversely affect such federal income tax status nor shall it carry on or permit to be carried on at the Facility or permit the Facility to be used in or for any trade or business or by any person if such activity would adversely affect the federal income tax status of interest on the Bonds or if such activity would adversely affect the YMCA's status as a 501(c)(3) Organization. The YMCA hereby represents for the benefit of the City that no audit or investigation by the IRS of the tax-exempt status of the YMCA is presently being conducted. The YMCA shall notify the City as soon as possible in the event that it is notified by the Internal Revenue Service that it is no longer qualifies as a 501(c)(3) Organization. 8.3. All of the facilities comprising the Facility will only be operated by the YMCA or another 501(c)(3) Organization whose use of the Facility does not constitute an unrelated trade or business use within the meaning of Section 513(a) of the Code. The YMCA shall notify the City as soon as possible in the event that it is notified by the Internal Revenue Service that its use of the Facility constitutes an unrelated trade or business use. 8.4. So long as any of the Bonds remain outstanding, the YMCA will not use more than 3% of the Facility in a manner that would constitute an "unrelated trade or business use" (as determined under Section 513(a) of the Code). 8.5. So long as any of the Bonds remain outstanding, the YMCA will not enter into any management contract or lease of more than 3% of the Facility without the prior written approval of the City. The City shall not approve any such management contract or lease without first obtaining an opinion from its bond counsel to the effect that such management contract or lease will not adversely affect the exclusion from gross income for federal income tax purposes of interest on the Bonds. 8.6. Ninety seven percent or more of the Facility shall be used by persons (other than a use by members of the general public) who are either (1) State and local government units or (2) 501(c)(3) Organizations whose use of the Facility does not constitute an unrelated trade or business use within the meaning of Section 513(a) of the Code. As long as any portion of the Bonds remains outstanding, the YMCA shall use and permit the use of the Facility only in the manner described in this Paragraph. 8.7. No portion of the Facility will be used to provide any of the following: any airplane, any skybox, or other private luxury box, any Facility primarily used for gambling, any store the principal business of which is the sale of alcoholic beverages for consumption City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 11 off premises or residential rental property for family units within the meaning of Section 145(d) of the Code. 8.8. The YMCA hereby represents, for purposes of Section 145(b) of the Code, that the sum of the principal amount of the Bonds plus the outstanding face amount of all outstanding tax-exempt bonds issued to provide facilities that are owned or operated by the YMCA or by any member of the same "Controlled group" (within the meaning of Section 1.150-1 of the Income Tax Regulations) is not in excess of $150 million For purposes of the preceding sentence, the term "controlled group" means a group of entities controlled directly or indirectly by the same entity or group of entities within the meaning of this paragraph determination of direct control is made on the basis of the relevant facts and circumstances. One entity or group of entities (the "controlling entity") generally controls another entity or group of entities (the "controlled entity") for purposes of this paragraph if the controlling entity possesses either of the following rights or powers and the rights or powers are discretionary and non-ministerial (1) the right or power both to approve and to remove without a cause a controlling portion of the governing body of the controlled entity; or (2) the right or power to require the use of funds or assets of the controlled entity for any purpose of the controlling entity. If a controlling entity controls a controlled entity under the test in the preceding sentence, then the controlling entity also controls all entities controlled, directly or indirectly, by the controlled entity or entities. 9. EVENTS OF DEFAULT 9.1. The occurrence of any one or more of the following events (an "Event of Default") shall constitute a breach of this Agreement by YMCA: If YMCA shall fail to pay any sum required to be paid City pursuant to this Agreement when and as the same becomes due and payable and such failure shall continue for more than thirty (30) days; or ii. If YMCA shall default in the performance or observance of any other term hereof to be performed or observed by YMCA, and within thirty (30) days following written notice from City to YMCA, YMCA shall have failed to completely cure such default, or if the nature of such default is such that it cannot reasonably be cured within such thirty (30) day period, YMCA shall not within such thirty (30) day period have commenced with prompt diligence the curing of such default, or, having so commenced, shall thereafter have failed to prosecute with prompt diligence the complete curing of such default; or iii. If YMCA shall make a general assignment for the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due, or shall file a petition in bankruptcy, or shall be adjudicated a bankrupt or as insolvent, or shall file a petition in any proceeding seeking any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under any present or future statute, law, or regulation, or shall file an answer admitting, or fail to protest timely the material allegations of a petition filed against it in any such proceeding, or shall seek or consent to or acquiesce in the appointment of any trustee, receiver, or liquidator of YMCA or any material part of its properties; or iv. If within thirty (30) days after the commencement of any proceedings against YMCA seeking any reorganization, any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under any City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 12 present or future statute, law, or regulation, such proceeding shall not have been dismissed, or if, within thirty (30) days after the appointment without the consent or acquiescence of YMCA, of any trustee, receiver, or liquidator of YMCA or of any material part of its properties, such appointment shall not have been vacated; or v. If this Agreement or any estate of YMCA hereunder shall be levied upon under any attachment or execution and such attachment or execution is not vacated within thirty (30) days; or vi. If YMCA shall abandon or surrender the Facility, or be dispossessed by process of law or otherwise, or shall vacate or fail to take possession of the Facility. 9.2. If an Event of Default shall occur, City at any time thereafter may give a written termination notice to YMCA, and on the date specified in such notice (which shall be not less than three (3) days after the giving of such notice) YMCA's right to possession shall terminate, unless on or before such date all sums payable by YMCA under this Agreement and all costs and expenses incurred by or on behalf of City hereunder shall have been paid by YMCA and all other breaches of this Agreement by YMCA at the time existing shall have been fully remedied to the satisfaction of City. City may remove all persons and property located therein and hold, administer and dispose of any or all of such properties in accordance with applicable Oregon law. 9.3. The remedies provided for in this Agreement are in addition to any other remedies available to City at law or in equity by statute or otherwise. 9.4. All agreements and provisions to be performed by YMCA under any of the terms of this Agreement shall be at its sole cost and expense. If YMCA shall fail to pay any sum of money required to be paid by it hereunder, or shall fail to perform any other act on its part to be performed hereunder and such failure shall continue for 10 days after notice thereof by City, City may, but shall not be obligated to do so, and without waiving or releasing YMCA from any obligations of YMCA, make any such payment or perform any such other act on YMCA's part to be made or- performed as in this Agreement provided. All sums so paid by City and all necessary incidental costs shall be payable to City on demand. 10. CONDEMNATION If after the Effective Date the Facility is or becomes subjected to a bona fide threat of condemnation by a body having the power of eminent domain or is taken by eminent domain or condemnation (or sale in lieu thereof), the YMCA shall have the right to terminate this Agreement by written notice to the City or proceed with performance under this Agreement. The Parties shall jointly determine whether the Facility can continue in operation based on the scope and nature of the condemnation. 11. DAMAGE OR DESTRUCTION If the Facility is damaged during the term of this Agreement, the City shall notify the YMCA of the extent of the damage and scope of necessary repairs as soon as such information is reasonably available to the City. Thereafter, the YMCA shall give notice within ten (10) business days after receiving City's notification of its election to either continue performance under this Agreement or to terminate the Agreement. If the YMCA elects to proceed with performance, the City shall assign any available insurance proceeds applicable directly to the Facility. The City's responsibility for repairs is limited to the applicable insurance proceeds. If the YMCA elects to terminate the City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 13 Agreement solely as a result of damage or destruction, the termination shall be effective as of the date of the YMCA's notice. In the case of termination under this Section, no breach of the Agreement shall be deemed to have occurred and neither Party shall have any further claim or remedy against the other as a result of the termination. 12. DISPUTE RESOLUTION Any disagreements between the City and YMCA arising out of or relating to this Agreement which are not resolved by negotiations will first be mediated by an impartial third party. If mediation is unsuccessful, then any and all disputes arising out of or relating to this Agreement shall be resolved by binding arbitration utilizing the American Arbitration Association or the Arbitration Service of Portland, Inc., whichever body is selected by the filing party. The award of the arbitrator may be enforced in any court of competent jurisdiction. 13. GENERAL PROVISIONS 13.1. Neither party may assign its rights or obligations under this Agreement to a third party without the prior written consent of the other party, which shall not be unreasonably withheld. The parties recognize that the unique qualifications of the YMCA are integral inducements to the City's agreement to lease the Facility. 13.2. All notices and demands which either party gives to the other under this Agreement shall be sent by hand delivery, by registered or certified mail (postage pre-paid, return- receipt requested), by fax transmission, or by Federal Express or other reputable overnight courier service. All notices and demands shall be given to a party at the address or fax number set forth at the beginning of this Agreement or as may be changed upon written notice to the other party. Notices shall be effective upon the earlier of actual delivery or refusal of a party to accept delivery thereof; provided that notices given by fax transmission shall be simultaneously transmitted by another means allowed hereunder. A copy of any notice given to the YMCA shall also be given to . A copy of any notice given to the City shall also be given to 13.3. If any provision of this Agreement shall be invalid or unenforceable, the remaining provisions shall not be affected thereby, and every provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 13.4. This Agreement shall be governed by and construed in accordance with the laws of the State of Oregon. 13.5. Time is of the essence in this Agreement. 13.6. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, when taken together, shall constitute one and the same instrument. 13.7. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by the City and the YMCA. 13.8. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 14 13.9. Except as otherwise provided in this Agreement, all covenants, undertakings and obligations under this Agreement and all representations and warranties contained in this Agreement will survive termination. 14.CORPORATE AUTHORITY Each of the persons executing this Agreement on behalf of the Parties does hereby covenant and warrant that he/she is duly authorized to execute this Agreement on behalf of his/her principal, and that the Party has authority to enter into this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above. CITY: City of Tigard By: XXX XXXX , City Manager YMCA: -. For the YOUNG MEN'S CHRISTIAN ASSOCIATION OF COLUMBIA WILLAMETTE By: Title: Date: City of Tigard - YMCA of Columbia-Willamette Facility Management and Operating Agreement Page 15 WASHINGTON COUNTY CONTINUED* Sherwood City Measure No. 34-51 BALLOT TITLE INDOOR SHERWOOD GENERAL ECRE OBLIGATION BONDS FOR SUPPLEMENTAL PACKET INDOOR AND OUTDOOR RECREATIONAL FACILITIES ^► QUESTION: Shall the City of Sherwood be authorized to FOR _kt,u o�� ��� issue$7,900,000 general obligation bonds for provision of • recreational facilities?tf the bonds are approved,they will be (DATE OF MEETING) payable from taxes on property or property ownership that /J, / are not subject to the limits of Section 11b,Article XI of the 1/a r uiie/dY QY Oregon Constitution. SUMMARY:This measure authorizes the City of Sherwood to issue general obligation bonds in the amount of $7,900,000 for acquisition of land and construction of soccer and baseball fields and indoor recreational facilities,includ- ing a swimming pool.The bond issue to finance same will pledge the City's general credit and taxing power for repay- ment of the bonds.All funds will be used to finance the costs, proposed acquisition,and construction of such recreational facilities and related structures,in the City of Sherwood. • EXPLANATORY STATEMENT The City of Sherwood is asking for authorization to borrow up to $7,900,000 with a general obligation bond to invest in an indoor recreation facility and swimming pool,as well as land for soccer fields and ball fields to meet the needs of a growing community_ • Approximately$5 million has been targeted to build an indoor recreational facility.A joint public-private partnership has been formed between the City of Sherwood and the YMCA of Columbia-Willamette which will allow the YMCA to operate the facility on a day-to-day basis.No additional tax dollars will be required for the operation of the facility. • tt is planned that the facility will have all of the amenities typical- ly associated with a YMCA,including aerobic exercise rooms, weight training,an indoor swimming pool,and classrooms. Joining in this plan is a proposal to acquire land for baseball and soccer fields.Currently,there are not adequate ball fields avail- able for children.The population of Sherwood is increasing and available land supplies are shrinking.The City is currently plan- ning to purchase and build the facilities,but to contract out for operations of the ball fields.As with the YMCA proposal,the City anticipates that no additional tax dollars will be required for the • day-to-day operations and maintenance of the facilities. If the bond passes,it is anticipated that the YMCA will be under construction early in 1997,and that ball fields would be available for use as early as 1998. Submitted by: Sue Engels • Development Director City of Sherwood • • • 5 SHERWOOD CITY CONTINUED* Measure No. 34-51 ARGUMENT IN FAVOR ARGUMENT IN FAVOR My family and I urge you to support the City's request to buy land VOTE YES FOR BALLOT MEASURE 34-51 for ball fields and build a recreational facility.A strong recre- The YMCA of Columbia-Willamette requests your'yes'vote on atonal program,one that offers swimming,weight lifting,bas- Ballot Measure 34-51 to construct a 40,000 square foot corn- ketbatl,softball,skateboarding,rollerblading,baseball,soccer, munity center,with a lap/recreation pool and a warm water pool adult classes,children's classes-in short,a variety of recreational and educational programs that will bring the City together for fun with handicapped access for seniors,rehab and physically chat- and enjoyment is.I believe,a key ingredient in making a great lenged). In addition, a full gymnasium, community meeting rooms,and'The Cage'are planned.'The Cage'is specifically city. designed for active youth&teen basketball,rollerblading,skate- We have a great opportunity to enter into a partnership with the boarding, roller hockey, indoor soccer and other supervised Y.M.C.A.to build a new Y. The citizens will build the new'Y' activities.The YMCA will also offer such traditional programs as and the Y.M.C_A.will pay to maintain and operate the facility. health&fitness classes,youth sports,camping,and child care. Land is quickly disappearing.Costs are soaring.Now is the time The community center would be managed by the YMCA for the to build the'Y,'it will meet our present and future needs.Best of citizens of Sherwood.No tax funds will be used for ongoing oper- all,as growth continues,the new growth will pay its fair share of ations.The City of Sherwood-YMCA partnership to operate the this facility. New growth will decrease the effect this bond will community center can be done without taxpayer subsidy. have on those who live in Sherwood today.This is a win-win sit There will be an advisory council to represent the City of Sher- uation for all,the senior citizens,parents and children. wood and the YMCA.The YMCA foresees the center as a gath- With a family of 4 children,three with the same birthday,I look eying place for all of Sherwood...from birthday parties to public forward to the day I can drop the kids off for supervised activities meetings. at the'Y"while I take my wife out for dinner without having to The YMCA has over 125 years experience successfully running leave Sherwood. community-based programs in the greater Portland area. We ff you have any questions,please call me.Do not let this golden look forward to providing the children; adults, and families of opportunity get away. It is truly a once in a life time chance to Sherwood quality programs that meet community needs. continue to ensure that Sherwood is a great place for all. Submitted by: . Submitted by: Holli Robinson Mark Cottle YMCA of Columbia-Willamette 503-625-3348 • The printing of this argument does not constitute an endorsement ' The printing of this argument does not constitute an endorsement by Washington County,nor does the county warrant the accuracy ' by Washington County.nor does the county warrant the accuracy or truth of any statement made in the argument_ or truth of any statement made in the argument. • 6 • SHERWOOD CITY Measure 34-51 ARGUMENT IN FAVOR ARGUMENT IN FAVOR . You deserve the recreational facilities that your family needs. Vote YES on Measure 34-51 That's what this measure is about-giving you the indoor and Make Sherwood a better place to live and grow! outdoor recreational opportunities that30 of yourneighbors said was needed. This is a one time measure to be paid over many years. The Money will build a sports field complex and a major indoor recre- A 30 member citizens committee surveyed their family and neigh- ational facility.The cost of operating the facilities and mainte- bors and proposed the following: nance are expected to be paid for by the operators of the facility, not the City.The measure was created by and is supported by a a warm water pool group of city residents who believe Sherwood must build these indoor gym facilities now or loose the chance forever.Land is expensive and • exercise rooms and equipment scarce.We must support community meeting rooms pport this now or lose the opportunity forever. - covered outdoor play area Your YES vote will build: eight soccer fields • A large indoor recreational facility with • three ball fields - land for expansion of the fields and recreation building • Swim Pools(Lap and play) • Basketball Courts The YMCA would operate the indoor facility and provide a fee Large covered outdoor sports area •reduction equal to the property tax cost for Sherwood residents. Multipurpose rooms for classes •We deserve the facilities in Sherwood for family activities.The • Weight and fitness rooms cost is only$200 per year on a$150,000 home and declines very • A ball field and soccer complex for youth and adult soccer, rapidly as new residents help pay for the bonds. softball and baseball. Vote YES for Sherwood recreation bonds. Your YES vote provides: Submitted by: A good place for teenagers to gol Walt Hitchcock - Mayor There will be...basketball, roller hockey,classes, and organized sports. Youth and children's programs. Llke...Swim lessons,day camps,organized sports • More seniors programs. Including fitness,wellness classes,and cardiovascular training and • Adults with opportunities to play basketball, be part of organized sports, exercise classes,weight training and possible child care • it takes more than sewer and roads to be a community. • It takes more than being just a city It takes YOU and ME voting yes! Keep Sherwood a great place!Vote YES on 34-51 • Submitted by: Drake Butsch The printing of this argument does not constitute an endorsement The printing of this argument does not constitute an endorsement by Washington County,nor does the county warrant the accuracy by Washington County,nor does the county warrant the accuracy or truth of any statement made in the argument or truth of any statement made in the argument 7 5,000 Copies pn4ttllf in uu n m % IIIII Il III "I 9 I Ill u u I�U Pal In III u%I This Printing U . Ii 4 III I nn q m I l ( ', II,� I I . I „ , i I , ii. 1„,..b„„, a nn u m .,..„, m w III, I' um h I I te Vol.4 No. 20 P.O. Box 913 • Sherwood • Oregon 97140 September • 199( Voters to determine fate of YMCA ro osal p p By Anne Voegtlln A citizens task force proposed voters to support the YMCA bond asked to build the facilities but not decline each year as the city's Gazelle news editor the recreation plan, and the City measure is under way.Sue Drouin to pay for services, programs or assessed valuation grows.Accord- The ballots are in the mail,and Council agreed to place the mea- of Citizens for a Better Sherwood ongoing maintenance. User fees ing to city estimates,the owner of the fate of a proposed YMCA is in sure on the Sept. 17 special elec- said the group is working on in- would be charged to cover opera- a $100,000 home would be pay- the hands of Sherwood voters. lion ballot. If approved, the pro- formational fliers, planning a Lion costs.The YMCA would op- ing$56.95 in the year 2016.(The The city is asking residents to posed"Y”will have a lap pool,a door-to-door campaign on Sept. erate the facility with help from a city currently has no bonded debt.) approve a$7.9 million bond mea- recreation pool, exercise facili- 7, asking sign-board owners to citizens advisory group. In addition,Sherwood residents sure to build a YMCA and a corn- ties,a full gym,community meet- help publicize the measure and Estimating tax rates to the will get a price break on YMCA munity sports field complex.Ap- ing rooms and an outdoor, coy- answering questions . penny is crystal-ball business in a memberships. A Sherwood fern- proximately $6 million has been ered "cage" for youth activities The"Y" would provide a safe city withSherwood'srapidgrowth ily who joins the "Y" will get a earmarked for the YMCA; $1.9 such as rollerblading. The plan community gathering place, rate. But assuming 6-percent in- $144 credit to offset their tax con- million has been set aside for the calls for atleastfourballfreldsand "which today Sherwood doesn't terestona20-year bond,the owner tribution. Ballots must be in the purchase and development of six soccer fields. offer," Drouin said. She empha- of a $100,000 home would pay Washington County Election of- sports fields. Agrass-roots effort to persuade sizes that taxpayers are being $136.69 in 1997. The rate would Tice by 8 p.m.on Sept. 17. Letters to Editor continued from page 2 • September 1996• The Sherwood Gazette • 7 concerning the YMCA and pro- that and offer a positive place posed fields,I am enthusiastically where my kids, grandkids and I supportive. can go to swim, play, and meet The YMCA promotes health friends. Do we have a place like and family values all in one facil- that close by?Not yet,but I think, ity. Wouldn't it be nice not to the YMCA and fields will fill this drive to Newberg or Tigard for need in Sherwood. swim lessons? Wouldn't it be Shanti Hansen easier and less time-consuming to 2 •September 1996• The Sherwood Gaz go to aerobic and health classes right here in our community? In support of YMCA Wouldn't it be nice to know that Publisher's Column our kids are close by when they go Dear Editor, to the YMCA for basketball or Over the last several weeks I soccer? I cannot think of a better beyond the obvious health have attended meetings concern- Man there is a lot going on. Sherwood residents have the ing the proposed YMCA and the change in this community to Summer vacations.Getting ready unique opportunity this Septem and educational benefits. It will strengthen our core values and re for school to start.Work is busier ber to provide for ourselves a pro- affirm also serve to bring neighbors and multiuse fields. I have listened to P P the reason we moved here than ever.Road construction ev- fessionall o rated, first-class neighborhoods together.There are and read several different views. Y pe Over the next several weeks there in the first place.It is a good place erywhere.School expansions and athletic, aquatic and community no boundaries separating sides of will be many things said about this to raise kids. remodeling. Houses being built center, as well as land for addi- town and neighborhoods.No age, I have heard that it will increase at a breakneck pace.More corn- tional, and long overdue, parks sex, political, racial or religious proposed facility, and I wanted P 8 P my voice to be heard.Sherwood is my property taxes. I figure my mercial construction and devel- and ballfields. barriers to keep any of us from taxes will rise from something or opment than Sherwood has rob- It is not as if we were being joining and taking part in the var- one of the fastest growing corn- P P other so why not direct the money ied programs and activities avail- munities in the state of Oregon.It into something positive for my ably ever seen. Birthday parties asked to support a tax or bond for able. is known for its beauty and small- family. Besides, as fast as to plan and weddings every other something intangible or of ques- town charm. I have lived in this weekend. Summer camps and tionable need or value. Here is There are,in fact,a lot of things community for 16 years and wit- Sherwood is growing,the cost will team sports to follow. Church something we can truly touch and going on all around us.Some things nessed many changes. Frani my spread out over all of us in smaller commitments. Family commit- feel that has the potential to im- we like, and think are good for ers tive not all the changes and smaller increments. As I see ments.Extended family commit- prove our health,lower crime,of- Sherwood. And some things we P g it,as this community grows there don't like and feel are bad.Ho have been positive and many times ments.Company picnics.Buffett fer child care,educate us and pro- Hope- I have questioned the sanity of the will be more opportunities for concerts.Meetings,meetings and vide a multitude of outdoor recce fully,this time,we have stumbled negative change.I see the YMCA onto something that will make city to allow such changes, but as being an opportunity to offset more meetings. And then of ational opportunities such as we g g PP y course one has to eat,sleep,main- have never known.We can have it sense to, and receive the support tain a certain degree of personal all, but surely not without some of the vast majority of us. hygiene,shop and mow the lawn. cost.Or rather,we should look at Vote YES for the Sherwood And yet while all this is going this not as a cost but an invest- YMCA and ball fields.And don't on we must still, somehow, be ment. An investment in the liv- forget to mail your ballot in before able to find the time for at least ability of Sherwood,now and into September 17. one more thing:Vote YES on the the future. A community center . . • •• OPININL Thursday, September 19, 1996 1 L The Times TT Things are looking up for Sherwood . . Boy, is our type-face red. After giving the voters of Sherwood a hard time prior to this week's mail election over the unlikely prospect that a$7.9 million YMCA proposal would pass muster at the polls,we're feeling a little sheepish. Residents of the fast-growing community proved us wrong and approved the request for money to build a multi-use facility that will eventually be operated by the YMCA. (Actually,we didn't talk against the request,but we did prove to be of little faith.) To be honest,it's not an un-tasty bit of crow to have to eat. The YMCA proposal was a solid one,based on input from a diverse group.And there's certainly no denying that the community deserves the added athletic fields,the indoor facilities and the swim- ming pool. Perhaps more than anything, though,we're wondering if this elec- tion doesn't indicate that a corner has been turned in Sherwood. There was a time when money measures of any kind had about as r much chance of passing as a pig taking flight. Those days may be gone forever. As recently as three years ago,we recall, Sherwood voters OK'd serial levies for police and library funding—and since then, too,the school system got a needed shot in the arm with approval of a bond . issue to fund school construction and remodeling. Of course, these kinds of services are generally considered more "essential" than athletic fields and other recreational facilities,but— who knows?—maybe things have changed for the better. -. On this page,the editors of the Times newspapers-at- tempt to present our readers with a fully stocked -- marketplace of ideas. Editorials (written by Editor and Publisher Steve Clark and Managing Editor Mikel Kelly) appear in the first two columns of this page and • represent the opinion of the newspapers management. To discuss those views, call either person at 684-0360. .. Sherwoo w'II get its YMCA a Sherwood voters say yes to flnanciny a $7.9 million bond fora YMCA complex and land for several sports fields By MARK BVERTZ GRAPHIC REPORTER Sherwood residents are going to have a new place to play after the results of Tuesday's mail-in ballot elec- tion. Voters OK'd by a 3-to-2 margin a 57.9 million bond `' to erect a new YMCA sports structure and purchase land for multi-sport ball fields.Unofficial final results tallied 1,126"yes"votes to 782"no"votes,or 59.1 to 40.9 percent.The results will be certified Sept.27 The Sherwood YMCA will be approximately 40,000 square feet and house a warm-water pool,a lap E, pool, a fitness equipment room and a outdoor play area called"The Cage"for skateboarding,basketball, and a climbing wall.The facility will also have a con- ference room and family locker rooms that allow par- ®. ents to go in and dress their young children. City Manager Jon Bonnet said if all goes as planned, Sherwood could have their new YMCA by the summer of 1998. "This is looking into a crystal ball,but we hope to have land tied up by the end of the year,have dust " flying by the summer of '97 and the facilities com- plete by 1998,"he said. The people of The tax burden to Sher- Sherwood have wood taxpayers will be S136 per year on a home changed their $_ • assessed at 5100,000. expectations of Sherwood residents will what a city get a break on user fees, w )' while YMCA users out- should provide side the area will pay full and they are price to use the facilities. In a campaign that more willing to started soon after the City a for it. of Sherwood and YMCA pay officials decided to join Sherwood Mayor forces on the project in Walt Hitchcock March, a citizen commit- tee fired up the maces by " canvassing the neighbor- hoods of Sherwood to promote bringing the complex to town and givevoters all the latest information. "This was the best of a collaborative effort where the City was almost in a facilitator role,"said Bonnet. "It was neat to see families going door-to-door with brochures.That was just awesome." Bonnet said the key now is to keep those people ex- cited about the project during the often-mundane de- sign and pre-plan phase. _ "Now we're under a lot of pressure,"be said."We need to keep people involved and encourage those who weren't involved before to get involved. When people put their tax dollars on the line like this it is very important that we deliver." Jan Cole,executive director of the YMCA of Co- lumbia-Willamette,agreed. "That'll be the tough part now,"she said,"being pa- tient while they get everything built." The Sherwood YMCA is the first YMCA to be built iin the Metro area in nearly 20 years.The last one con- structed in the Metro area was the YMCA in the Duniway Park neighborhood of Portland in March of 1977. One of the chief proponents of the Sherwood pro- ject, Sherwood Mayor Walt Hitchcock, said he was surprised by the margin of victory for the vote, but says that 60-40 vote split speaks to the type of people who now make up Sherwood. "The people of Sherwood have changed their expec- tations of what a city should provide and they are more willing to pay for it," Hitchcock said. "People now expect this type of service in their city and now they are going to get it." . . City sets site for ,, Sherwood 5 YMCA ., . : •Councilors also discuss proposal to locate a Texaco station on Highway 98W and Sherwood Blvd. By HARK RVERTZ GRAPHIC REPORTER Sherwood City Manager Jon Bormet announced Mon- 0 day night the intention of the City to purchase a plot of and in the Woodhaven development for the city's r YMCA complex. 1 Bormet said during the Oct 22 city council meeting that the City will pursue purchasing an 8.7-acre parcel of =• >. land from property owner GSL Limited for the facility. 1- The land,at Highway 99W and Sunset Boulevard,was to be used for an additional housing development in the ; area. _ Bonnet said YMCA officials agreed with the selection of the parcel of property based on the ability of local res- t�. ideas to access the property and its close proximity to ■ • Newberg.Bonnet said the YMCA believes people from Newberg will also be corning to the area to use the YMCA ' "This site was chosen primarily because of its accessi- bility,"Bonnet said. Sherwood voters approved a$7.9 million bond levy in `'R ,9 September for construction of the YMCA and acquisition .i of land for sports fields.Financial terms for the parcel on �' Sunset and Highway 99W have not been determined and : the City is still seeking land for the ball fields. ,Ka? In other business,Sherwood councilors and City staff delayed a land-use hearing on a site plan to locate a Tex- aco service station and mini-market at Highway 99W and • N.Sherwood Boulevard.Councilors voted unanimously to delay the beating to the Nov. 12 council meeting so ?,'-; . staff could review the site plan and the applicants could attend the meeting. The councilors and Sherwood Mayor Walt Hitchcock did however offer a development code interpretation at the meeting for the record,in which they all agreed a ser- vice station use would not comply with the parcel's Gen- eral Commercial zoning designation. Hitchcock said the council addressed the issue of the development code based on the Sherwood Planning Commission's Aug.20 denial of the site plan.The com- mission voted against the site plan based on the proposed use not conforming to the General Commercial zone. Hitchcock and councilor Mark Cottle both said that the issue of proposed use shouldn't have factored into the - . planning commission's decision on a site plan.Hitchcock reasoned that what was before the planning commission and the city council was the site plan,which doesn't re- quire an applicant to follow through with its proposed use. "We have an application that was submitted and one of the proposed uses is a Texaco,but the real application was a site plan,"Hitchcock said."This was not meant to be a definitive analysis of if it was consistent with(the development)code." The Nov.12 council meeting,scheduled for 7:30 p.m., should address the proposed use argument from both the City staff and the applicant's perspective. At the close of the meeting,Bonnet highlighted a res- olution passed in the consent agenda awarding a bid to Linnco Electric of Oregon for signaling, signing and striping of Tualatin-Sherwood Road and N.E. Oregon Street. Also noted in the council packet was the City's hiring of a new city planner. Gregg Turner of Temple City,Calif.,an associate planner there,has been hired to replace Sherwood's former city planner Carole ConnelL r[6 Connell left the position in May after more than 10 years of service to the city. I w 111 :1'1 I 1� III) 1 '1111111 l r lI • iniC :,. � w IF= ,,.11, , • i .. _.....L........ . , / i . 44" a. I 5,900 Copies Printed - I, Vol. 4 No. 24 • P.O. Box 913 • Sherwood •Oregon 97140 - . Council awardsYMCA cont'd from page I Y design move forward with the project. "It's too difficult to go back and contract start aga1n.And we have a partner now,"said Tobias,referring to the YMCA,who will run the facility. By Scott Somohano "We're not a free agent on this." GazdIe writer • Opponents of the selected site The Sherwood City Council has have said it is too far from the selected an architectural firm to center of town and have questioned handle and oversee the design of the safety of children walking and Sherwood's new YMCA. biking to the Y. At its Jan.28 meeting,the corm- Sherwood city councilors tried cil OK'd hiring LSW Architects to allay those concerns at theirJan. of Vancouver, Wash. The firm, 14 meeting,reiterating that a traf- which designed the Vancouver fic signal is scheduled to be in YMCA and the Clark College Fit- place at Highway 99W and Sunset ness Center,was awarded the esti- Boulevard by July 1997 and not- mated$461,000 contract,said City ing that a lighted bike path will be Manager Jon Bonnet. in place. John Wyckoff of LSW intro- Opponents have also criticized duced the firm's plan for rapidly the site purchase as being on a gathering community input on the "fast track"with little resident in- recreational facility. An initial put and no other sites being con- meeting was Jan_29 attheMarjorie sidered. Stewart Senior Center. Bonnet agreed that the project "We can take whatnc'ally takes • was on a fast track.But said it was place in the first two months in because residents are almadY pay- those initial 48 hours," said ing for the facility via property Wyckoff.LSW will have help from taxes and because the clock is tick- at least two other firms,GBD Ar- log. chitects of Portland and Ballard "Every day we delay,we miss a King of Colorado,with the project. building day this summer,"he said. Bormet said the target date to Mike Wagner,a Sherwood resi- have the YMCA"up and naming" dent who opposes the site and who is Sept. 1, 1998. has written his views in letters to With the selection of the design the Gazette, said be has encour- team,new Sherwood Mayor Ron aged others to share their views Tobias signaled his full support of with the new mayor. the Y project and the site,which Tobias said Jan. 28 that he will be on land the city has pur- hadn't had a single letter or phone chased at Sunset Boulevard and call on the topic in three weeks. Highway 99.Given the time ele- Sherwood voters passed a$7.9 ment,the expense and scarcity of million bond measure in Septem- land in the city and the goal of ber 1996 to buy land for the YMCA attracting Newberg patrons, facility and baiifields.In Decem- Tobias said the smartest thing is to her, the city bought eight acres YMCA cont'd on page S from the GSL company for $1.2 mil lion. Newberg,Oregon,Saturday, December 7,199 n � :1d o: S } L X4 g......i,„ %.- -oft 01. - SSShYi . f r�R :. THE OREGONIAN, MONDAY, DECEMBER 9, 1996 :YMCA > % `$r.i ss�,?�<<; `';04::: "yjti faciI[i ..,ate. o. ::: Sherwood wastes iSiSirMrriiiiir,„ iiiiti..---R:.044 no time bu i ix: . . ' .<as:":::'•. <• recreation land - ::' :.. =tea f .. cr b: By HARRY BODINE - - ..,� " > '.; • 4..:.;.:::::. yr • of The Oregonian stall x ¢ { a : 6 A SHERWOOD—The city has bought eight >>Y«' "'` acres for a recreation center, as authorized `j levy<€o;_ _ &ist "o by the voters in September. ` t t In S> ..t :_} The fore is on Sunset Boulevard near Ore �' "" :»"' •m:>.." »: Manager:< i -::? €1 ::, gon 99W adjacent to the Woodhaven subdiVi <' fe sion, City Manager Jon Bonnet said Thurs ; : ::>f e <::: ;:<.i: ;. -: '•9>;;t:> : day. si E ,..:a€ `°, , The city paid$1.2 million for the site,one r v4– '�:««>-.; >- a;r< of the few remaining large parcels of land_in :: ' :,.;<:K :: :::�--.«>:�::'=• .t:,�: ` fast Sherwood !tr ', r " City officials are talking to a number of ▪ Y...:>:.: ::.:::::;:; =?<.::.� ' .::.. :;<:: ::: ffro ::',`,s.. > :;Po =:fib property owners in the quest to acquire!l0 ,�,�� ;:• acres of less-expensive land for sports fiel8s; ;•..•: ,.,;«; :. ..<::,-;. :',,b.s4>.. .>: Bonnet said. >`v..;::itS load ' . .: A task force that will advise the city bn : .. : ;:,., ,..:.:::� ::,:,,.,:r::: the design of the recreation center will hold : '> :; `=•its first meeting at 7 p.m.Wednesday in:the '4▪t rnniun >: ; . .,:;. .'": .W Sherwood Senior Center, 855 N. Sherwood '`ra;Ee €:.; ' Blvd. Among its other.features, the center :::::fit:;i CA « tK"•;: <; "i:t:•i:;{.':::::Lf.sJ.j.t:. :.::.�C�s:.s:}-- 'tip.K -:, will include Sherwood's fasts N ' ': �•,, • ..• >, pool. bu in plans'< f t. e The City Council will convene in a spebfal :> ` `" <::::'° ? ?! = ::;::;304, ::: _<, . meeting at 7 p.m Monday to ratify a c�c}ty . jgr , tract Ruth the Westside YMCA, which,�.s :;: `'::`::i ": :< :Y' based in Beaverton.Under terms of the bon- ' tract, the YMCA will operate'the center >;>: A ~ ::;`� .> after it is built. ' ' ,,.j� f37p h:;',:::: <l..?...:t..'..:(,:• A marketing study conducted earlier"i� ;< ';<•.„.::” .f- ;<r;:<::;:_>,.:le the YMCA indicated the center will dr�ta ▪;:g<.>:::>:;::' <;:.:<;:.><<:;:. -: �;;:z• users from rural areas bordering Sherwood ..s.>:<:;:-0:i:.,:,, --..,- ., .. •:.: and from nearby Newberg as,well as S)�er- :..:.:::.::..:�.......>:<.::.::..:, :;�-:.::. - # 't>a :: und�n f ,....., . a wood residents,who will pay ess than n��i :.: ?:;. >>.::>>;::::•.,::r;$°k:. residents to use the facilities and participate p perty votild take i .: in Y sponsored programs. _� the summer Ri t � Sherwood voters Sept. 17 approved a ire r9 ' y million bond issue to finance the. urchase `>' ▪ ` `::. " mnie.,-' of land and construction of the recrea on iieit7: t Via sa •.:::.: , center.The measure as presented to the vpt p iti;::;the 1>:``'.. .>::;"bui ,`x�Q.'�•: ers said that the city would buy, build tXe': ;: o : . s own facilit'es and fo " ,> '> i recrea i n users, not > :':>':>``>'=' ; ;; property taxpayers, would pay to operate , es dents w o? e! t` d.i? them. "` ' More than 50 percent of Sherwood's regls : `y}•terecl voters castcballotsiiith�election. peg e a b = ::.:k•u I llnhttll� 111 ' 1111 urn ■ Ilttlll► III 1111' IIII I Ill 11 11 110 IIII PI in It,l Cli 11 � I i► I ua III ml MC 11 ► Illillhndl ' II nu a III 11111111 III III III unI h 5 te ,900 Copies Printed , _................. Vol. 4 No. 23 P.O. Box 913 •• Sherwood Oregon 97140 January • 1997 c IN YM A t has land a regiment with By Scott Somohano other landowners for nearby prop- the YMCA as the property owner Westside YMCA and its parent, to provide utilities to the club and Gazette writer erty for ball and soccer fields. and operator of the facility,respec- YMCA of Columbia-Willamette. the property will be exempt from After purchasing the land early A $7.9-million bond measure lively.For example,the city,which Adjusted gross income includes fees, property taxes. last month,the Sherwood City Coun- passed by city voters in September will own the building and its prop- sales and other charges but does not The agreement sets up an eight- ell has unanimously approved a 20- earmarked$1 million for land for the erty,will be responsible for the struc- include grants and donations. The member committee,four appointed year contract with the YMCA for the building and $1.9 million for the rural and load-bearing parts of the YMCA will also be required to pro- by each the city and the Westside operation of the voter-approved rec- purchase and development of building. The YMCA will be re- vide the city with quarterly financial YMCA, to advise the YMCA cor- reatian facility. ballfields. sponsible for the upkeep of internal reports. porate board of directors and help . The 8-acne site,just east of High- The land purchase paved the way systems such as ventilation,plumb- Conversely,the agreement allows resolve disputes. If efforts fail, the way99Won the north side of Sunset for ratification of the agreement be- ing and electric. the city to claim up to $100,000 in agreement provides for binding ar- goulevtlyd and purchased from tween the city and the Beaverton- Financially, the agreement calls excess revenue if the facility takes in bitration outside of court. Woodhaven developer Gramor De- based Westside Family YMCA. for a combined 15 percent of the revenue beyond its operating costs As the Gazette went to press,no veloprnent, cost the city $1.2 mil- Terms of the agreement divide up annual adjusted gross income at the and deficits after its first year.At the date had been set for the next volun- lion.The city remains in talks with the responsibilities of the city and facility in management services for same time,the city will not required teer task force meeting. . April 1997•The wood Gazette•3 ' Voters approved it, '' ra • the city wiII build .. 1. ) 'a p, ` it and the YMCA . i l er.ul will run it. B ut 1 peop I e support ort e . • • '`�''' • ` x I Sherwood 's new b u , 1 aquatic and ' ,..t6.4.-+. recreation center? 'tax 9 . lFti1 ' The citizens, YMCA 4 x:4,651-�t .3� representatives, :, , 1 Vin, architects and city staffers who have ,z4. �`' ' itr been working ''75i b.11 tirelessly i n " 0:1 recent weeks to �, , 4 141.',A brainstorm ideas ! r for the Y are.0.1a►,,+„a . betting they wi I I . Niter YY Ai 'Of.se 4- 'Mt raa .',,:,, .a, • - ,, tn'aic'�,'ee it►+:ltt,a'1itr,.r<"'r.i► a.4�. !1.'.'44+:-t9Ra�!" �/ By Anne Voegtltn "While our community will Js��F,i 'M1 '!.I►!./.r/a+v.!0..1-.adeMk.La7T^'?'' •A/ !. t• . d' l '. .r•r •rxr's ..4 •s ..r.s. :s� !_=,v`` Gazette news editor design the YMCA, this is a re- =, ' .•.• = -- ``- :....= — Sherwood's new YMCA will gional facility," Sherwood City = = "'"- --'1°i. p'..,..--.-,:. • - be built with public money, But Manager Jon Bormet told partici- .-- --- t " � i; ,; � '' once the doors open,it needs to be pants in an all-day public design•''`•""""'.- l'.' "•"a~'• '"'. "' self-supporting.No taxpayer doI- workshop March 1. ' . ;• r lars will subsidize operating ex- Cole already has a marketing • • �'• • • penses.The Y must pay its way. plan in mind. The national a. And that means attracting YMCA's research and planning • • people to swim in the pools,sign department in Chicago helps with I Illi1 •! up for the aerobics classes,work demographic studies.Its research It out on the weight machines and has shown that people generally. l� buy the memberships. "won't drive more than 20 min- ,� .;. To that end,various players in uses tops to reach a facility, de- . the Y projecthave been working pending on the kind of place itis," • • ;�, • ' • �', • to design a facility that will have Cole said. • . . '• I / t• something to offer iA just about If the Y is a destination,a place everyone, people can visit as a family, they "We want to be sure to make will drive '20 minutes. "Other. i i4. �.�.,.,� might want to use the tacutty,- povpic walulu turn ruawus, gcurr- '''r said Jan Cole, executive director ally in the Sherwood, Newberg • ,�tf r of the Westside Family YMCA and Tualatin area. T Tarvaiomiiiy : ''' "+ �� • ,# •' • , `who will be executive director of "We've going to have three • : ;.:. � :ya ~. Sherwood's facility, different events leading up to the • . ,� • opening,"Cole said. a 1 ii . _ Citizens,city staffers,consult- — —�c,--.;;,_1.+ a: :__.__.r�_ _--- _-'f'- /�'�.::--i ants,architects and Y representa- Tentative plans are for a —'''..===.f4.= -- — - ' ,...- tives met for two public sessions ground-breaking celebration, a ,' ''�' " ; -• , in March to brainstorm and re- kickoff of membership sales and a `� _' �' ••;.; • • • '.� 0� view design ideas. grand-opening event.The Y also•via - `,, ,k;I,, . - Some strong themes emerged plans targeted mailings. era a. ;��:._ . . ,. ._ „ �. �� ,-.... ` "' .t•- ;4'.c ::4- , ;,:4 N:�;, 44,;f. -'" frcn n those sessions.Among them, To stir interest in Y member- . - 'I; ^ r • t°"'�"'' the Y must be a focal point for the ships, Cole is considering auc- + •j' ,' v . • community.It must cater to people boning off 10 lifetime charter• •, °�•• .••, �-Cra ;` ' .•' ,. . ',.r of all ages and physical condi- memberships.•gicAllifger— ��_ dons.It must have two swimming The auction would probably r • " —• >:�� 4 � err pools,a lap pool and a recreation take place three to four months•- - ti... `T _ pool. It must be family-friendly, before the Y opens and would - —�" '• ' . 4k� And, to succeed, it must draw fund a scholarship program. ■ ♦t-i ria "11.40.104 i; °,�i '%. ir .:_.° people from a wider area than just ' .YMCA continued on page 5 • -.,..+ , . �. ti10 City Of Sherwood. WHAT? r°4.; Tg = 1. ,yu., if.. trWH�E'�� -A s : r.3:3c ,:' 'a- qtr .. . r _:«.s tr The Sherwood YMCA will be built on an eight-acre site on the north side of Sunset Citizens, city staff members,YMCA• In September 1996, Sherwood voters Boulevard at Highway 99W. The thy bought the land in 1996 for $1.2 million. representatives, architects and consult- approved a$79 million bond measure tb . ants have been brainstorming ideas for build a YMCA and a community sports the design of Sherwood's YMCA.Public field complex.A citizens task force pro- . t North CITY OF SHERWOOD we is scenarios. in March yielded nine design posed the recreation plan, and the Sher- woodCity Council unanimously approved The tentative timeline calls for placing the measure on the Sept.17,1996 groundbreaking in September 1997 and • ballot. opening the facility in September'1998.A More than 60 percent of Sherwood Tualalin-Sherwood ad. fallback date for opening is Jan. 1,1999. voters voted"yes"for the YMCA. 99W The Y design will probably allow for The city has signed a 20-year agree- . adding to the facility in the future. ment with the Beaverton-based Westside , No date has been set for opening the Family YMCA to run the facility. No . ballfield complex because land has not taxpayer money will subsidize operating. yet been purchased. , costs.J an Cole Of Westside estside Family Y will si°"``""" B allfields will be on 40 acres in the of the Sherwood ." • w'rrld''' • ` Q ne M ` Archer Glen "' a"� Sherwood area but will not be adjacent to be executive director ;h ' .� ''Q Q Q J Elementary building. •w!►^... csi\.. Q 1 the recreation center. Y CA Q Q LJJ Somet Blvd. Q . , The Sherwood Gazette • August 1998 • 3 Take a look Sherwood's Y takes shape inside Sherwood Family YMCA `•,thisiptiiiii ;t -f, the YMCA held its first open house 4!� ' rt,,,,,,. , last month;another open r- z �. .: •The pool—The pool is a hybrid between a lap and a house is scheduled for this warn pool.The lap portion of the 75-by-52-foot pool contains month . three lanes and is separated from the recreational portion of the kliN pool by a partial wall. By Olga Kharif e�* Gazette writer R s z °- The lap portion varies from 3112 to 7 feet in depth.The it 4- k ^'• recreational section slopes gradually from its entrance point to a Stained ladders and yellow �t �� %� = depth of 3112 feet. "caution"tape might make peek- ,, • .,', __ The pool will be used for lap swim,water aerobics,water mg into the half-finished rooms 9` w C. an nt might make The smell sneeze.n z +' workouts,swim lessons and recreational swimming.The water A, 4i' i', temperature will be kept at 84 degrees. paint might make anyone mind th But those who don't mind the •The sports court—The court,which features 8,000 mess can examine the inside of --=� P the Sherwood Family YMCA and square feet of covered space and 5,000 square feet of outside A get an idea of what the facility IN space,will be used for gymnasium-type activities such as bas- ■ ketball,volleyball,indoor soccer and skate boarding.The court will look like when everything is ,. has a rubber-like surface to make activities safe. finished and people and equip- The court also will feature a climbing wall and a ropes ment move in. , course,which most likely will be completed after opening day. "It's got all this new,exciting feeling."said Shelley Harding of �4 •12-week fitness room—The fitness program,which will Newberg. Phan by Olga lawn be run in this room,is desi ed for le who haven't been More than 1,000 people from designed people TOURING THE "Y" — Some young Sherwood residents exercising.People who enroll in this program meet with their all over the Southwest metro area g P P gr seized the ortunit to tour the tour the new YMCA during a recent open house last month. personal trainers for 12 weeks.The trainers will teach ap- opp y The new building,set to open next month,will offer loads of propriate use of strength training,cardiovascular equipment and YMCA during the two hours the recreational opportunities for everyone. stretching.They also will provide written and verbal feedback. 4,500-square-foot facility was open July 8 for its first public •Aerobics room—Aerobics classes will be offered in the open house. John Noland, as- the facilities,Noland said. "We haven't really found any- morning,afternoon and night.The 1,200-square-foot room fea- sociate executive director of the "It ties the whole family thing similar to it in the Tigard tures the state-of-the-art floating wooden floor,which will help facility,said another open house together," he added. "There's area," said Kristy Southard of limit stress in ankle and knee joints. will be as well. something for everybody." Tigard, who visited during the "Health and fitness is a vital The Y now goes through the open house with her daughter."I •Indoor track—The indoor track,one-sixth of a mile in component in everyday life and fine-tuning stage.This month the could find use of all of the areas." length,makes a loop through the facility's second floor.It will there's not a lot of that in Sher- sports court will be surfaced,tiles "rte thing that the Y is going have a rubber-like surface and will be surrounded by cardiovas- wood now,"Noland said. installed in the bathrooms, front to bring to the community is a :ular fitness equipment such as treadmills,bikes and steps.The Due to open Sept. 26, the Y desk put in its proper place in the place to go to,"Noland said. Y's other weight equipment—free weights and machine already has more than 4,200 lobby and landscaping started.In weights—will be located in a special Weight Room. people signed up for member- September, the facility's lighting "It's bigger than it looks,"said ships,Noland said.The facility is will be completed and carpeting Sherwood's Dan Balza, who •The teen room—The teen room will be a place for teens designed to handle 12,000 and computers installed. visited the Y last month in hopes to"hang out"and take part in various activities under the super- people. Landscaping of the 8-acre of changing his routine of exer- vision of a teen coordinator and program supervisors. He also is negotiating with the YMCA area will be completed in cising at home. "I am pretty ex- . The room will feature table games and a lounging area. Sherwood School District, September. cited about it;it would be nice to Among games which might be found in the room will be pool, homcschoolers' network and a The facility will employ 40 to come somewhere where there's air hockey and pingpong. private school about the use of 60 empluyecti. equipment—and it's close." •Child watch center—Free child care will be provided for members'children while parents are in the facility.The care is free for up to two hours at a time. • The child-teacher ratio will be 10-to-I for toddlers and 4-to-I for infants.The child center will have age-appropriate toys,arts and crafts activities and a mini-library. • The facility also features a meeting room,to be used for staff and community meetings;a multipurpose room,to be used for classes,birthday parties and meetings;an administrative office; men's and women's locker rooms;family locker room which al- lows children to stay with their parents while getting ready for the YMCA activities;a classroom,to be used for meetings, training sessions and group activities;and a balcony,to be used for relaxation. • The lawn around the YMCA,which will have lounge chairs, will be used for neighborhood barbecues.It also will have • several volleyball courts. To find out when the August open house will be held,call Nancy Baldwin at 625-9622,Ext.118.Residents will be given tours of the facility and staff will be available for questions. FACILITY DESIGN .... 41,. al CLERESTORY 6111111.1. SPLIT-FACED BLOCK giiPJIIJill oiltali. .. . , . 4,4•••1111011 ,_L___ _71._,_,- --:-.L... ..- , __ -„,,,,,,, „_,, t„,,,,,.. - .,,,---I.L.-,,-- -I _-! . ,*:,-..,-,4,--4-rws-...7%,.-,.,,f,p4,,--4k,.-7-,i-,- Li` ' ` BANDING ' F ~= ` —I; ,,,,,:E:f=,a, �• ,t 1 r } + I i � > '-i — '` ` � '� , 1 - � 4 Y • ' , ' N l i. ;7 I• -T ■ L f t a5- ---' CMU .; > l� ,_; Y bc _ T ft 1 Y.r c � ' Q;' a .;s it 4 .,, , -Fa...W:0'V, Iv... i ..i,.. ii! „.,....,,,,,, . .,. . 11,, 9ft ?� . , • , : !A 'r'k'°'+` t er x< .,rec L Ci hn� .,j C L r r y 1 _ , a3�5-`'4' 42�<s4 , , "rpr •�„ "�:..•"'"C' ; �d -,.l f 1., .•.. INF•'1:" m a t-.-L i . - Lmod- y a ..ti, •M}' ..,,..t#.per ,� _.3 14 'W ' c 'You Just Don „ r r.., „ ,..... 1'14.. G n_..in.ai I . E BY ANDREW COVEN sIAND Architect 5 all talk the talk —and most of the time you can't make heads or tails of it. 2 It's not their fault. They've got years c. of training under their collective belt - through which they've painstakingly i Your architect is from Mars, you're from Venus. To acquired a vocabulary of design that } they use every day in their dealings -4 keep you two together, AB presents this self-help with similarly trained professionals. I Not that it's your fault either. You manual for comprehending the language of design. may only contribute to the planning of 1 www.athieticbusiness.com Auoust 2000 ATHLETIC BUSINESS 83 . . . ...... ............___ ______..._____—___. — --—_• ........___._ __. THF. RAPHIC ' "1 .. n«buR.Otgoo,W dne day.a� 1996 - UN IIi Itt�ttti a _ . — ... —mot• a.. t�Y r• ,,.��_nnr. _ / ._ =/=Vii= 41, , , ,,„, ....„ 7 li ,J l \\,)1 jilt MK I II r 0!I...,ir a .,lr 1 II %111 1 �rr�-��r _ r-v�n��r-_es3�c 11"7 L i ITVI®I ❑I -u11! , .. ..,.,, _ _ " Pictured IS rendering of a I — __"+, fevenaYne .-- a ��- :f� �. _ that could —4e-`O`.. ` be•)Met Ma new YMCA j 25 YARD - 7 LANE POOL facility. f Wednesday,April 3, 1996 Sherwood: studying feasibility of project •Continued from page AI dren. Sherwood/YMCA relationship, litchcock said the city will con- sider asking Sherwood voters about The actual relationship between Financing construction of the build- the two entities is as yet undefined ing through general obligation and will be dependent upon the bonds to the tune of$3 million to findings of the feasibility study,ac- $6 million—depending on the cost cording to Hitchcock. But in a. —to pay'for construction. March 28 press conference with Sherwood residents would then Young, Hitchcock, Assistant City be given a special discount when Manager Sue Engels and two other they use the YMCA in the form of c representatives from the YMCA, in-city user fees, according to I some issues to be discussed and ) • studied were laid out. 'Those items Young. Hitchcock said the close vote on to be included in the study were Sherwood's last serial levy request size of the building and lot,cost and for arks and recreation in earl for the project,location of c p early financing p l9}5 may mean the city's residents the building and community input. are ready to solve Sherwood's Young said the building tenta- recreation needs.The levy failed by tively being considered would be a mere+0 votes. approximately 40,000 square feet, "Clearly we touched a cord when with a warm-water pool,a lap pool, we talked about recreation," I fitch- a fitness equipment room, an out- cock said. "The interest is there and door area with a basketball court the time may be right." and climbing wall and a conference Sherwood residents interested in room. The facilities would also in joining the citizens committee for elude family locker rooms to allow the project should call the City of parents to go in to dress their chil- Sherwood at 625-4201. r�f. 3Rn.: -c:1- A v.'• gra. n ,n �j ga .. ►.cCY^rn.t'J R k '' _-A." i s. 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City of (.UAtIltt:kl.•tsut'I'tiH The last YMCA built in the state. recording to -When a community approaches the YMCA and Sherwood YMCA C'olautbia-Willamette President Mark E. says it needs a partner in the community that is just a and the (told Sherwood be the next site for a YMCA rccre• Young was the Metro delight lot AIN.-Yount;said."((7ommunity interest)is a YMCA arson complex? Iaarnjly YMCA in the powerful force and it is a I 7 hat's a question the ('sty ut Sherwood and Dumway Park area of motivator for us.-enter I •a --- into a YMC'A's Hoard uf',1]iicratws hope to answer in the Portland in March 1977. !le also said Sher- l fidsibility next wl days.as the two groups enter into a joint tea The nteerine iii' ow It (Sherwood) is an area that is wood's family-oriented. study to sibtlity study on a pottential project. minds between Shers tsid middle-class make up, explore Sherwood Mayor Walt Hitchcock cited a lack of City Manager Jon Hormel growing a[l[)j that dives the Y growth potential and cen- the recreational facilities ft.1r tt'hurgcottTng•lftintltufirm and and Young started in ,,,t,- a chance to grow up with the tralize t location is cncour- possibility a continuing aced to live Sherwood young people a ycmher 1445, gist civet a aging to his organization. I of place to go for sate activities as the main reasons for community, which is really g g p R month after!ironer iugan "h is an area that is ; building a suing ahead with the study. his tenure as city manager. appealing to us. growing and that gives the 40,000- "Sherwood and this area is a recreational black hole. Liormct said the idea of l'resident Y a chance to grow u square- there is nothing... Hitchcock said, only half-joking.g. YAif. l Columbia-Willamette f rrStdcnl grow P foot �' J !� x�lving the city's apparent Alrrrk L•�, Young. "with the community." -With that in mind.that is how we errs to 'How can recreation void has been a Young said. "which is re- facility in 1.e make this happen" community-wide concern ----- .--- . 37 ally appealing to us." It Sherwood resident;,city officials and the YMCA for some tints. He also In addition to the study, • can all agree that the City will finance construction on said this project may provide a lrug-awaited answer. the City will be implementing a 2.5-member citizen it recreation facility and the YMCA will operate it.this Young said the City's excitement about hiirtging a committee to examine public opinion on a City of would be the first YMCA built in the Portland Metro YMCA into Sherwood helped hrinl=,this project to rite Pieit e_sec SIIERWOOD,Pg.A3 Tualatin Times July 3, 1997 More changes in store for this year's Robin Hood Festival •By JANIE NAFSINGER Another new addt.un is Ye Ode The 1997(meal!tads liik.. and:a,hand These Guys will uan YMCA biathlon schedured.long the •Otero,ss:'.!scrag as grand m.,rsnr pf:nr'.mus Tavern.a beet garden that will be lily IS Booths will be sr,up at Playing at 'a parade route from Sherwood Plraa The St_:wed k:umers'ladies; SHERWOOD—The Sherwtnd act up at the U.S.Irani parking btu about I pun.,and the grand epeacn.F Saturday's action stcrts at'a.at m Old Town. c ad a c:a:i tea u.('c se/Is v;I Rhin Hood Festival u moving m a s The festival's archer tournament s ai f p.m.Food and same broths with a pancake hrnkfast at the Robin Ilend's Gerd Parade wrIl City Park frran 9 a.m.to dusk. r.ew barn ,staying mpcn con Sun- is majr r card not held writ be open until disk. Ye.Olde Masonic Hall.The archery:atone. to bow al lb a.m.Delbert Steno, In addition, Portland Canna day aid a Hung a bctt gudeu dais rkrwnlowm,.S.u.ual,it takes place Tavem will open at b p.m.rrday, merit niil begin al 9 a,m.,as will a Imwski,de of;he city's lirsl police Co.'s third tnmmn will be Saronh at Slav-wax'Ilil.h School Saturday year The thrcc.4.y weekend lunr,cal and Sunday. .� returns Jul y IS-2C,except rI r.ill be Sherwood's arches compete !n, In downtown Sherwood in• erm sc with archers in nin- mad nI Se W Olen Put. gbam.England,who shoot in Nor raced Returns W Ye Old, tangham ip,early lute std pail dtcu Town-Is tn.there 9f the tog'fcs- amn ha the" eompetimn. "We rival,which will be act up in O l d n 1 1 w m aI M end of our 19uma- Town b e t w e e n Pine and Park.arc merit.' Gribbk U., g 11LI Second and Railnud vreets. tih,r:nod won I�"t yur.rimin Usually Iles a dery tournament is "Ws rntch.much easier to set up the Robin Hood i edival'.s only Sun- iin Old Towel.and it's much rater, day aeis,tv.M t Ihla year sane of fun-says organtur Odic C ihbie. the fond and game booths will slay Some of ncc streets will he dosed open Sautday for a shoat while G during dr lesanal. Gnhble says. Mc says. &+Wbs win On ae up in thr Wen. learn ago.UK festival was open w hue strut dances also sae Planned Sunday as wet'."but we got wore rriday and Saturday nights. out,"she adds. The Times July 10, 1997 Robin Hood Festival in need of volunteers SHERWOOD — Citizens of Sherwood, the Robin Hood Fes- K- biathlon is tival needs you. �J� The festival, which returns for its 44th year July 18-20, wouldn't happen without volunteers. And there are lots of way set for Sherwood people can help. The festival will have an information/souvenir booth that will SHERWOOD — The Westside serve as the check-in and check-out point for all volunteers, who Family YMCA is offering two more just need to let organizers know what shifts they can work. When volunteers show up, they'll learn what needs to be done kids biathlons this summer, includ- and can choose the job that appeals to them most. ing one scheduled for Sherwood. Volunteers will set up, tear down and run the booths, among The biathlon in Sherwood, other things.The festival also welcomes donations of snacks and scheduled for Saturday,July 19,will desserts for the volunteers, and it would be nice to have a nurse start at 9 a.m. at the Sherwood available. Shopping Plaza, 16260 S.W.Langer To volunteer or obtain more information,call Robin Jacobson at Drive. City Hall,625-4213. The other biathlon is scheduled This year's Robin Hood Festival will take place in downtown for Saturday, Aug- 23, starting at 9 Sherwood,except for the archery tournament,which will be held at a.m. at Alpenrose Dairy in south- Sherwood High School. west Portland. Live music, street dances, a beer garden, a Saturday morning Course distance for ages 6-11 is a parade, a YMCA biathlon, the Sherwood Farmer's Market and half-mile run and 1-mile bicycle much more will be part of the community celebration. ride. For ages 12-14 it is a mile run The festival traces its roots back to 1952,when Sherwood resi- and 2-mile rude. dents decided to hold a harvest festival.The first Robin Hood Fes- Each participant mush have their tival was in July 1954,and 1956 brought the first archery competi- own bike to ride and wear a helmet. tion between Sherwood and Nottingham,England.Archers in Not- Pre-registration fee is S8 and day- tingham shoot in England in June, then mail their scores to the of-the-race registration is$10. Sherwood team,which shoots during the Robin Hood Festival. Participants receive a T-shirt and The Robin Hood Festival Association meets the third Thursday are eligible for raffle prizes. of every month.Everyone is welcome to attend.For more informa- Registration forms can be picked up tion,call president Chuck Conrad,625-1121. at any Oil Can Henry's or at your local YMCA. Daily Journal of Commerce Monday July 28, 1997 Growing population prompts new Y facility By KAYE WINONA project is instead a tribute to grassroots The city of Sherwood would build a Daily Journal of Commerce citizen action,Cole said,and to the cre- recreation center the citizens proposed ativity of staff members at the city of and the YMCA of Columbia-Willamette The Aug.6 groundbreaking ceremony Sherwood. —Westside Family YMCA's parent orga- that will launch the first YMCA con- A committee of Sherwood citizens met nization—would operate it. struction project in 20 years within the last year to discuss the need for recre- Currently, the Westside Y is nothing Portland metropolitan area will be a pret- ational facilities in the rapidly growing more than a suite of offices on Southwest ty big deal, says Jan Cole, executive city, whose population more than dou- 105th Avenue in Beaverton.Cole and her director of the Westside Family"Y." bled—from 3,093 residents to 6,600— staff schedule youth activities in rented Not because such distinguished Ore- between 1990 and 1996. buildings and athletic fields, usually gonians as U.S.Sen.Ron Wyden and U.S. The idea they presented to the City belonging to schools, throughout Port- Rep. Elizabeth Furse will be on hand, Council resulted in a public-private part- land's West Hills, Washington County along with a bevy of local officials.The nership with which everyone is pleased: See YMCA,Page 35 YMCA Continued from Page 1 and portions of Clackamas and Multnomah counties. f A $7.9 million bond measure on the city ballot last September to funs the YML,A construction project and to bu. • :.var.i fields was passed by a 60 percent margin,according t= Scott Spence,a istant city manager.Nearly$2 million was set aside to .. . • the ball fields and to build the ,Scot said. The city purchased an 8. - cre site at the corner of U.S.99W and Sunset Boulevard on Sherwood's southern boundary. The 50,000- square-foot,three-level recreation center,designed by LSW Architects of Vancouver,Wash.,will include an indoor track,a warm-water pool, an aerobics room, cardiovascular and weight-training areas and a 13,000-square-foot multipurpose room. Scott worries that if the multipurpose room is called a gymnasium, the public's image will be too limited-The enormous room will include a rock-climbing wall and a high ropes course,and will be suitable for court games,rollerblading,hockey and gymnastics,he said. A six-or eight-lane lap pool will be built in a future construction phase. General contractor is Hoffman Construction.The project is sched- uled for completion in the fall of 1998. The initial goal is to break even and recoup operating expenses,Scott said, but any profits will be split between the Y and the city. The YMCAs Cole estimated that the new facility will create between 50 and 60 jobs. Kids biathlon is set for Sherwood YMCA borrows $1.5 million SHERWOOD — The Westside are eligible for raffle prize from Sherwood for project Family YMCA is offering a kids • Registration forms can be picked t The Sherwood City Council has biathlon in Sherwood Aug.23. at any Oil Can Henry's or at of cl reed to loan the YR•1CA `;1.5 m5)- y lino to complete v.ork on a publicly The biathlon in Sherwood, local YMCA. financed. multilevel fitness renter. scheduled for Saturday, Aug. 23, liras enrl i n g starts at 9 a.m. at Alpenrose Dairy in n n r,c r t a i n t y southwest Portland. over the future Porthn;r '= Course distance for ages 6-11 is a of the regional half-mile run and 1-mile bicycle facility. Vl ride. For ages 12-14 it is a mile run last Septcrm l o8e averlan her, Sherwood ./, and 2-mile rude. The Times • TT residents tip- Sherwood Each participant mush have their — proved an S8 lakes own bike to ride and wear a helmet. i i ill ion bond Oswego Pre-registration fee is $8 and day- 1997 • B5 key' to build :l .Tuat,lin ' July 31, of-the-race registration is$10. - soccer field Participants receive a T-shirt and and a YMCA in their comm !kit after pttryhasinp; 11.; ;.icreti of land just.off Oregon 99W.only about $5 million remained for(hi:project. }.'rifler a cootru:twit agreement approved by the council 'Tuesday, the nonprofit organization will hoe row $1.5 million From the city to complete the 30,000-square-f0ot building, Over the next 20 years,the YMCA will repay the loan at an an meal cost of$125,01)11. Ct•uulldfrreakint: began la:.1 month, :Ind construction iS sched- uled 1n1' completion ill ;\ugUSI 1998. With <t grand opening planned for Labor I)ay. When completed. the facility' .v ill feature a swimming pool_carutov;rs- cular workout rooms and a covered outdoor area for basketball. volley ball and roller hoc key. The Oregonian - 10/30/97 The Times 8/7/97 SUPPLEMENTAL PACKET FOR June 2, 2015 (DATE OF MEETING) June 1, 2015 Dear City Council Members; The debate over bringing the non-profit YMCA facility into the Urban Renewal District is in full swing. I applaud your efforts to listen to all the voices in the community and to share in a survey with the YMCA to see if there is really a base of support for it. Having learned from prior experience on the CCAC about the Urban Renewal District, it is my understanding that placing a large, non-profit entity into the URD would potentially displace up to three tax paying businesses, diminishing the tax increment and slowing down the successes in the district. Planning by the City Council, CCDA, and CCAC with the guidance of city staff has already successfully placed a housing development in the URD of 157 market rate apartments that will do more to stimulate the downtown economy by bringing 450 to 500 residents into the downtown on a daily basis. A facility such as the YMCA is not necessary in the downtown. Residential units are. Please consider placing such a facility just outside the URD in proximity to the downtown. City Council could approve in increase in the size of the URD and annex some low-performing properties in the near proximity such as a bus yard and some small warehouses next to the rail line that would be potentially less expensive than attempting to relocate three productive businesses. Hall Boulevard could handle the increased traffic counts. Another option could be to place a facility in the Tigard Triangle which could provide the space and handle the traffic volume.This could also be an inducement to the unincorporated Metzger neighborhood to join Tigard, as it is already part of the Tigard Service District and School District. A potential ballot measure to form a Recreational District could benefit all Tigard citizens and potentially be expanded into a larger proposal to include the nearby communities of Tualatin and Sherwood. This would align with many of the existing TTS community sports programs already in place in the inventory of programs previously taken. This could work in combination with the local Tigard-Tualatin School District, if expanded into the Sherwood School District also. A joint Recreational District such as this would be closer to the size of the already successful Tualatin Valley Rec District in Beaverton which has three times the population base of Tigard. This would allow for the spread of investment so all the involved communities could share in the benefits at lower costs to the tax base. It would increase efficiencies overall and could incorporate successful programs already in place that wouldn't have to be duplicated such as the Tigard-Tualatin Aquatic District. We could actually propose expanding this successful and popular program. Thank you for considering all of the options and I know that as our elected representatives you will consider all of the options for the greater good of all Tigard citizens. Sincerely, Elise C. Shearer AIS-2257 8. CCDA Agenda Meeting Date: 06/02/2015 Length (in minutes):25 Minutes Agenda Title: Continued Discussion on Charter Review Prepared For: Liz Newton, City Management Submitted By: Norma Alley, City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Continued discussion on referring possible Municipal Charter revisions to Tigard voters. STAFF RECOMMENDATION / ACTION REQUEST Review, discuss and reach consensus on referring specific revisions to the City's Municipal Charter to Tigard voters. KEY FACTS AND INFORMATION SUMMARY At the May 12, 2015 business meeting, the council continued discussions on potential revisions to the City's Charter that might be offered to the voters for consideration. Consensus was reached on revisions to term limits as noted below. •Term limits. The office of Mayor limited to two - 4-year terms with an option to run for one - 4-year term on council for a total of 12 years on the council without a break in service. The office of City Councilor would be limited to three - 4 year terms for a total of 12 years on the council without a break in service. •The City Attorney suggested that definition of"break in service" would be clarified with proposed charter language. The following potential revisions were raised previously but not discussed at the May 12 meeting: •Requirement that sitting mayor/councilor resign to run for another city office. The question is whether or not the requirement should be retained or removed. •Councilors elected at-large or by geographic district was raised by three councilors. Two councilors prefer retaining at-large representation. The first question is if councilors should be elected at-large or by geographic district. If there is consensus to change to by-district election, then how should the boundaries be set? •Size of Council/number of councilors was an issue raised by two councilors; one supports the current size/number; one suggests reconsideration to expand the size of the council. The first question is whether or not the size of the council should be expanded. If yes, then by how many members? •Term for council president was an issue raised by two councilors who support changing the term from two years to one year. The first question is whether or not the term for council president should be changed. If yes,what should the length of the term be? •The Council discussed whether the Charter revisions submitted to the voters by this council should be prospective, and not apply to the current mayor and councilors. This would not be a change in the Charter, but language included in the ballot title. The first question is whether or not all new provisions would be prospective. If not, should any? If yes. which ones? •Clarification of the Willamette River section. A councilor asked if it applies to the Tualatin Valley Water District. It is the opinion of the city attorney that it does not. The deadline for filing ballot measures for the November 2015 ballot is August 14, 2015. A public hearing is required prior to filing. To ensure there is adequate time for public outreach before the ballot title has been finalized,it would be prudent to schedule a public hearing at the end of June. Draft ballot language would be reviewed and public input could be taken. Additional outreach could be conducted and the council could consider and adopt the final ballot title language at the end of July. In order to meet this timeline, council will need to provide clear direction to staff on each provision proposed for changes at the conclusion of this discussion. The city attorney will then be directed to draft specific language for each proposed revision. OTHER ALTERNATIVES Council could choose to refer other changes in the charter to voters, or propose no changes to the Municipal Charter. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Included as an item on the list of"Issues for Further Council Discussion" in the 2015-17 Tigard City Council goals adopted January 27, 2015. DATES OF PREVIOUS COUNCIL CONSIDERATION December 22, 2014 March 17, 2015 May 12, 2015 Attachments March 17, 2015 Council meeting minutes excerpt Charter Provision City Comparison Matrix • Excerpt from March 17,2015 Tigard City Council minutes. 5. DISCUSSION ON POTENTIAL.CHARTER REVIEW IQAssistant City Manager Newton led a discussion on this item. She gave history of past charter amendments,which must be voted on by the citizens. She noted that some sections are broadly written such as Section 20,which addresses the mayor's responsibility to appoint committees. She said there is actually a robust process that is not spelled out in the charter. Other sections are more specific. She said council has identified some potential charter changes and suggested they consider how specific they want things to be and what degree of latitude they want council to have. Council President Snider: • The requirement for any councilor running for mayor to resign is troubling. It is disadvantaging for two councilors due to the election schedule. • He said the current size of council is effective and efficient. • At large should be discussed. • The Willamette River Section should be discussed and the city attorney should clarify what it means to Tualatin Valley Water District. Councilor Goodhouse: • Council president term should change to one year • Abolish or raise term limits • Maintain"top two"vote getters;likes at large designation Councilor Henderson had a handout of potential charter changes and what the ballot make look like. This has been added to the packet for this meeting. He suggested these could be on the same ballot. • Concerned about retaining some knowledgeable people on council • Mayor and council term limits should change • Reconsider the number of councilors • Seat Representative (Should be a position,not the top two vote getters)Potential for geographic districts Mayor Cook: • Term limits are more appropriate at the federal level.At the local level,voting a candidate out is in effect,a term limit. • Any changes voted in by this council should not affect current office holders so changes aren't perceived as self-serving Councilor Woodard • Change council president every year • Eight year term limit for mayor,Twelve years for councilor • Prefers at large • Doesn't like the retain your seat part Excerpt from March 17,2015 Tigard City Council minutes. Assistant City Manager Newton will collate this information and develop proposals for future council discussion. City Manager Wine asked if there were any other sources of input desired. Council President Snider suggested taking these ideas to the city's boards and committees. Assistant City Manager Newton suggested a discussion with the Mayor's Blue Ribbon Task Force. A9e/1 - l 71P i SUPPLEMENTAL PACKET FOR (OATE OF MEETING) Frd rte. (21b1 ci`or- Wenc/ers- CHARTER AMENDMENT CHOICES 1 TERM LIMITS FOR MAYORS 24I NONE 2 TERM LIMITS FOR COUNCILORS - Z 3 NONE - -^ 3 NUMBER OF COUNCILORS 4 4 SEAT REPRESENATIVE OPEN POSITION DISTRICTS Charter Amendment Information by City ICMA Charter Amendments BY CITY: Beaverton Forest Grove icing City Lake Oswego Sherwood Tualatin Hillsboro Wilsonville Requires resignation to run for Charter doesn't directly Charter doesn't directly Councilors must Charter doesn't dimity Charter doesn't directly Charter doesn't directly Charter doesn't directly address - Charier doesn't directly address Mayor/Council position? address address resign to run address address address Term Limits No No No Yes Yes Yes Yes unlimited 4-yr term, unlimited 4-yr terms unlimited 2-yr terms Not to exceed ri unlimited 2-yr terms unlimited 4-year terms limited 2 consecutive terms unlimited 4-yr terms Mayor consecutive years limited to 3 three Councilors unlimited 4-yr terms unlimited 4-yr terms unlimited 4-yr terms Not to exceed R limited to 3 consecutive 4- consecutive terms, limited 2 consecutive terms unlimited 4-yr terms consecutive years yr terms (2011 ekdioo) including any partial term as councilor. Council Size -Councilors,they elect Councilor positions 5 Councilors 6 Councilors the Mayor fmm 6 Councils■- 6 Councilors 6 Councilors 6 Councilors 4 Councilors Council body \o-large. Position#s ryrakd Run in Wards,2 Positions Councilors represent:District/Ac Position numbers At large At large At large on 2014 election Position numbers per Ward elected At-large large/Positirm Council President Role I,sr 2-■car trnn% 1-scar term 1-year term 2-year term(odd yrs) 1-year term 1-year term 2-year term(odd yrs) 2-year term(odd yrs) 2-year term(odd yes) Does the role rotate/voted/assigned by? council elects at 1st mtg Councilors elect Councilors elect @ 1st Councilors elect Q 1st Councilors elect Councilors elect Councilors elect ( �uncdors elect Q lit mtg of year mtg mtg Mid-term Council Vacancies >Iyr remaining,council Filled by election if 13 mo. Sect.4.04 D. Appointed by Council and Appointed by Mayor?Vacant?Elected by elects.<1 year=special Appointed by remaining �ppointmrnts m fill Appointed by majority or more remain in term, Council appoints Council appoints continues until Jan.1 Council?Goes to Voters? election,but council can council sacancies in elective of council;if>90 days less than that is Council following the next biennial appoint interim offices of the city shall be to election can fill w/a appointment election.lithe term of made by council action pro tem apps even if the membership 27(e)The council is the final office doesn't expire, falls below the quorum judge of the election and remainder thereof shall be otherwise required. qualifications of its members filled by election ICMA Recommendation Charter Reform whitepaper 11/09 Structure of charter should enhance problem solving. Consider.1)what problems/opportunities are change proponents trying to address,2)what is not working as well as it should,3)what is the evidence that changing the charter would fix the problem-or open up a new opportunity?