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11/01/2004 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes November 1, 2004 1. CALL TO ORDER President Padgett called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Padgett; Commissioners Anderson, Buehner, Haack, Inman, Meads, Munro, and Sutton Commissioners Absent: Commissioner Caffall Staff Present: Barbara Shields, Planning Manager; Julia Hajduk, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. COMMUNICATIONS • In response to a request from the Commission, the secretary passed out copies of all Planning Commission minutes from 2000-2003 that dealt with planned developments. The 2004 minutes are on line. • The next public hearing is scheduled for November 15th • The next Planned Development Code Review Committee will be November 10tH 4. APPROVE MEETING MINUTES It was moved and seconded to approve the September 20, 2004 meeting minutes as submitted. The motion passed by a vote of 7-0. Commissioner Munro abstained. 5. BUILDABLE LANDS INVENTORY Associate Planner Julia Hajduk advised that she had come to the Commission in May to discuss the 2003 Buildable Lands Inventory and explained the assumptions. At that time, the Commission asked to have it reevaluated slightly, not changing the assumptions, but differentiating between fully vacant lands and partially vacant lands. She referred to the memo to the Commission dated October 25, 2004. Hajduk noted that both the Urban Services area and the Tigard area have roughly 50%-50% fully vacant & partially vacant land available. She had the Commission review the buildable lands map that identifies parcels that are fully vacant, partially vacant, and those parcels that were identified as buildable in 2002 but have now been removed from the inventory. PLANNING COMMISSION MEETING MINUTES -November 1,2004-Page 1 It was noted that it is difficult to make any precise development projections. We have some general ideas, but it's a moving target. Hajduk advised that the assumptions are not very detailed — fully vacant is land without a habitable structure; partially vacant is anything else. Hajduk said the buildable lands map is used by the building department and citizens to help make projections. Also, it will be used to see if we are on track for density goals for Metro. Planning Manager Barbara Shields said that with the Comprehensive Plan update, the Planning Commission may address if policies are needed to stimulate in-fill development. President Padgett asked if staff is considering the amount of density (density transfers and density bonuses) that will be given to Planned Developments since many undeveloped parcels are difficult to develop and will most likely apply for PD overlays. Staff answered that, for right now, the City is just doing an inventory of buildable lands. Shields noted that the City will look specifically at infill and decide if we want to encourage or discourage infill redevelopment. The number of dwelling units inside the City created with infill redevelopment will depend on what types of incentives the City will offer. President Padgett asked if there would be any consideration given to try to keep density down, e.g., a legislative plan amendment to convert some of the residential zoning to commercial industrial. Shields said these are the types of discussions that will be held during the Comprehensive Plan update. 6. COMPREHENSIVE PLAN UPDATE Barbara Shields reviewed the proposed timeline for the Comprehensive Plan update (Exhibit A). She advised that most of her planners are currently working on the Downtown Improvement Plan. She said she would be going to Council in November to discuss the public involvement process — how to structure it and who will be the leading group. She said that public involvement elements are time consuming and expensive. There will be a joint work session with the Planning Commission and Council probably in February. Shields will have 3 planners working exclusively on the update. She would like to establish a Citywide task force and have a number of review subcommittees in charge of specific aspects of the program. She believes the Planning Commission would be in charge of about 70% of update. Shields went through the elements of the program, noting that it will take 21/2 to 3 years to finalize the whole Comprehensive Plan update. She believes most of the staff work for the Downtown Improvement Plan will be complete by April or May of 2005. Commissioner Buehner said she didn't see how the PLANNING COMMISSION MEETING MINUTES -November 1,2004-Page 2 Comprehensive Plan update can get started until the Downtown Plan is finished. She noted that most of the current City Councilors do not have a lot of land use background and she is concerned about presenting anything to them that will give them an unreasonable expectation that cannot be fulfilled. She suggested stretching the timelines out to be more realistic. The Commissioners believe noted that a penalty for being late with completion of the update could be a reduction in citizen confidence. The consensus of the Commission was to encourage the Planning Department to come up with as realistic a timeline as possible for the update without trying to rush through it. Judy Munro reported on the public involvement process for the Downtown Task Force. 7. URBAN GROWTH BOUNDARY UPDATE Barbara Shields advised that nothing new is happening; the City is waiting on the Bull Mountain annexation vote. She said it would be a Council policy decision if they want to do a cherry stem annexation to go to the UGB expansion area. The annexation issue will be a part of the Comprehensive Plan update discussions. 8. OTHER BUSINESS The next meeting is scheduled for November 15tH 9. ADJOURNMENT The meeting adjourned at 8:17 pm erree .:ynor, Plann ng Co ► ission Secretary 1/1(1 C ATTEST: President ,rk Padgett PLANNING COMMISSION MEETING MINUTES -November 1,2004-Page 3 DRAFT Comprehensive Plan Update: Timeline Logistics ® 1 2 3 4 5 6 7 8 9 10 11 12 , - 1,5 �® f1 ®, 2 j4 25 26 27 28 ��o�grt�a� ��r a� �:as - � � �� . ® e� om ,Pub: rtic ® a - on a % ro ® r m Major Issues: •Must have clear message for involvement — 1. Develop Draft Public Participation "'Must provide wide range of options for participation Plan •Must reflect critical points of overall work program(critical path meetings and _ 2. Review Draft Plan activities(overall program must be mapped out) 3. Adopt Public Participation Plan •Must be adopted by Council before public outreach/involvement begins Task Force Appointed artaT P epare'oanait se Inventory :.And 4.,irend Ai.--,-,-.., nalys s .. .� .---�,;. � x 1. Population Major Issues: 2. Buildable Lands Inventory 1 ■Must contain alternatives for land use designation/allocation:needs to include discussion on residential, 3. Economic Develo sment(Goal 9) commercial,industrial,natural resources,open space,facilities/transportation elements 4. Residential Development(Goal 10) I ®Must balance land inventory with community issues and realistic implementation options 5.Natural Resources/Constraints(Goal 5, ®Must be"quality product": solid foundations for communitywide review and discussion;credible information;refined;readable 6, 7) ®Must involve all key City Departments("Technical Advisory Group")to proves/develop technical reports; 6. Open Space/Recreation(Goal 8, 5) Public Works:Public Facilities,Open Space/Recreation/Natural Resource;Engineering:Transportation; 7. Infrastructure (Goal 11) Finance:implementation/funding strategies 8. Transportation (Goal 12) I •Information Review Loop:Technical Group develops report—Internal Staff Review—Planning Commission Review/Task Force Review 9. Annexation and Urbanization Goal 14 PafIVOeve1op�I.and�7sje Alternatives< I I I l I I 1 I:\LRPLN\Barbara\CompPlan\Comprehensive Plan Update Timelineoct04.doc DRAFT 1. Prepare Alternatives ' 2. Review Alternatives --------------- 3. Finalize Report --------------- Back:round Report Published •••••M111111---- --------------- ®gate,! oces's I. Conduct Series of Open Houses tointroduce alternatives (5-10); .Major Issues: ■■■■■ ■ II. Conduct Follow up Series of Small •Transition from Vision to Goals/Policies/Implementation Group Workshops focused on programs refinements to alternatives(20-30) •Number of open houses needs to be determined as part of III. Conduct Series of Open Houses to Public Participation Plan; share preferred alternatives (land use • Time/Resource Intensive process;need for skilled distribution and •olicies)(3-5) facilitators •Peak point of Public Participation Program: consensus on in IV. Prepare Draft Recommendations preferred alternative MINIM■■111111111■■ Draft Recommendations Published � o � ® I. Prepare Draft Text --. Major Issues: --. II.Pre.are Draft Ma.s •Document production phase: assembling all pieces in one coherent document; II. Finalize Invento ■Intensive internal review;edits III. Finalize Technical Appendices --E •Graphic presentation;format;readable document ----_-__- __ IV. Review of Draft Document I:\LRPLN\Barbara\CompPlan\Comprehensive Plan Update Timelineoct04.doc 2 DRAFT Draft Document Published iPiranLdPtipt I.Prepare Notices (Measure 56, legislative notices) Major Issue II. Conduct Public Hearings (PC/CC) •Adoption must follow land use laws •Extensive notification required III.Finalize Document Plan Adopted 3 I:\LRPLN\Barbara\CompPlan\Comprehensive Plan Update Timelineoct04.doc