08/16/2004 - Packet POOR QUALITY RECORD
PLEASE NOTE: The original paper record has been archived and
put on microfilm. The following document is a copy of the
microfilm record converted back to digital. If you have questions
please contact City of Tigard Records Department.
POOR QUALITY RECORD
PLEASE NOTE: The original paper record has been archived and
put on microfilm. The following document is a copy of the
microfilm record converted back to digital. If you have questions
please contact City of Tigard Records Department.
•
AGENDA //mvstAils
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City of Tigard
Coumuruuily Development
TIGARD PLANNING COMMISSION
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AUGUST 16, 2004 7:00 p.m.
TIGARD CIVIC CENTER-TOWN HALL
13125 SW HALL BOULEVARD
TIGARD, OREGON 97223
1. CALL TO ORDER
2. ROLL CALL
3. COMMUNICATIONS
4. APPROVE MINUTES
5. GOAL 5 UPDATE
6. DISCUSSION - DOWNTOWN IMPROVEMENT PLAN PLANNING PROCESS
7. BULL MOUNTAIN ANNEXATION PLAN UPDATE
8. COMPREHENSIVE PLAN UPDATE
9. OTHER BUSINESS
10. ADJOURNMENT
•
CITY OF TIGARD
PLANNING COMMISSION
Meeting Minutes
August 16, 2004
1. CALL TO ORDER
President Padgett called the meeting to order at 7:00 p.m. The meeting was held in
the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall
Blvd.
2. ROLL CALL
Commissioners Present: President Padgett; Commissioners Anderson, Bienerth,
Buehner, Haack, Meads, and Sutton
Commissioners Absent: Commissioners Caffall and Munro
Staff Present: Barbara Shields, Planning Manager; Julia Hajduk, Associate
Planner; Jerree Gaynor, Planning Commission Secretary
3. PLANNING COMMISSION COMMUNICATIONS
• Commissioner Marty Anderson and alternates Teddi Duling and David Walsh were
introduced.
• Commissioners Buehner and Sutton gave a brief update on the Planned
Development Review committee; Commissioner Haack reported on the Tree
Board.
• The next meeting is scheduled for September 20th to discuss Planned
Developments.
4. APPROVE MEETING MINUTES
It was moved and seconded to approve the July 19, 2004 meeting minutes as
submitted. The motion passed by a vote of 4-0. Commissioners Anderson, Haack,
and Sutton abstained.
5. GOAL 5 UPDATE
Associate Planner Julia Hajduk provided an update on Goal 5 (Exhibits A and B).
She discussed the three ranges of"limit" — light, moderate, strict. She reported
that the loss of capacity issue and how lost density might be replenished is still
being reviewed by the coordinating committee. They are also considering doing
an analysis on the resources that will be protected and the resources that will be
lost. Proposed mitigation ratios are: for lightly limit, a ratio of 1 to1.2; for
moderately limit, a ratio of 1 to 1.5; and for strictly limit, a ratio of 1 to 2. Hajduk
said developers could mitigate offsite within the same vicinity or pay a fee in lieu.
The Commissioners had the following concerns/issues:
• What about already developed parcels that have a resource?
• How would Goal 5 regulations apply to Areas 63 and 64?
PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 1
•
• Who would collect the fee in lieu and where would those funds be spent?
• Would there be a timeframe developers could expect for a decision on an
alternative analysis, e.g., like the 120-day rule for planning decisions?
• Is there an appeal process for map corrections?
• Are we pushing a lot of development that might be spread over a number of
years (developers will get their land use applications in before the new
regulations become effective)?
• Would the analysis be for just our basin?
• What about regulating backyards and property owner rights?
• If someone has a resource that covers a majority of their property, when would a
"taking" happen? What triggers a "taking"?
Hajduk will report back to the Planning Commission in September.
6. DISCUSSION - DOWNTOWN IMPROVEMENT PLAN PLANNING PROCESS
Planning Manager Barbara Shields reported on the Downtown Improvement Plan
Planning process. She reviewed the scope of work and noted that the grant is
$130,000. The timeline for the project is one year; the plan will be done by the
end of June 2005. As part of the Downtown Improvement Plan, we will be
looking at the transportation network, land uses, environmental issues, and
potentially zoning designations and development standards.
Commissioner Buehner suggested looking at redesigning the Commercial Street
intersection. Also, President Padgett asked that we look at the ODOT Corridor
Study for funding possibilities.
Shields noted that the consultant, Parametrix, provided a workflow diagram
(Exhibit C). The Downtown Task Force will be working with people in the
community and is hoping to give 100 presentations during September and
October. Commissioner Buehner volunteered to host a presentation at her
home.
Shields asked if the Planning Commission would like to have a joint work session
with the Council and the consultant in September. Generally, the Commissioners
preferred to be involved later on in the process.
Commissioner Buehner suggested the Downtown Task Force not just focus on
the existing downtown boundaries; they should look at what their needs will be
10-15 years from now.
President Padgett believes the best way for the Planning Commission to be
• involved is to let the Downtown Task Force complete their assigned task for the
downtown and then meld it into what the Commission's vision is for the rest of
the area. Commissioner Buehner would rather tell the Downtown Task Force
about issues that should be looked at early in the process. President Padgett
recommended that Barbara Shields and Commissioner Munro communicate the
PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 2
■ =1
Planning Commission's concerns to the Downtown Task Force. Shields and
Munro can then report back to the Commission.
7. BULL MOUNTAIN ANNEXATION PLAN UPDATE
The Commissioners were given copies of the final decision, which adopted the
Annexation Plan as a guideline, not as a part of the ballot measure.
Barbara Shields reported that between now and November, Council will develop
a strategy on how to proceed. She asked the Commission if they would like to
be involved in the process, e.g., hosting Coffee Talks, etc. President Padgett
said he would be interested in Coffee Talks with City of Tigard residents.
Commissioner Haack is also interested in participating, with both City of Tigard
and Bull Mountain residents. Commissioner Buehner said she would be glad to
share her experiences with Council. She will send a memo.
8. COMPREHENSIVE PLAN UPDATE
Barbara Shields noted that the Commission held several meetings last Spring to
discuss the scope of the Comprehensive Plan update. Staff waited until after the
Bull Mountain decision before continuing with the update. Shields said that Julia
would meet with the Commission in September to finish the land use inventory
piece. In October, the Commission will strategize about the overall scope of
work and get ready for a joint meeting with the Council in November.
9. OTHER BUSINESS
President Padgett advised that there would be a candidates forum lunch at the
Chamber of Commerce on September 21st at the Greenwood Inn. He also
discussed the importance of Commissioner meeting attendance.
10. ADJOURNMENT
The meeting adjourned at 9:00 p.m.
"
Je -= Gaynor, Iannin I ommission Secretary
**A
ATTEST: Preident Mark Padgett
PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 3
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Regulatory program overview and impacts
Balance between protection and
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Tigard Impacts
Total acres impacted*
Commercial 104 --+ 38 considered buildable
Industrial 59 45 considered buildable
Residential 855 -* 368 considered buildable
Residential capacity decreased by
approximately 160 units (if no density
transfers)
* excluding properties currently regulated
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Tualatin Basin Goal 5 Overview
Goal:
Improve the environmental health of
the Tualatin Basin
Program elements to achieve goal:
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Non-Regulatory.
Revenue Administration
And Monitoring
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•
CITY OF TIGARD
TIGARD PLANNING COMMISSION
ROLL CALL
HEARING DATE: g'16"O1-/
STARTING TIME: _ ,
COMMISSIONERS: MARK PADGETT"(PRESIDENT)
MARTY ANDERSON
JODIE BIENERTH
GRETCHEN BUEHNER
REX CAFFALL
BILL HAACK
KATHY MEADS
JUDY MUNRO (VICE-PRESIDENT)
SCOT SUTTON
STAFF PRESENT:
DICK BEWERSDORFF JIM HENDRYX
MORGAN TRACY ✓ BARBARA SHIELDS
MATT SCHEIDEGGER JULIA HAJDUK
GARY PAGENSTECHER DUANE ROBERTS
KIM MCMILLAN BETH ST. AMAND
GUS DUENAS
•
6
City of Tigard
Downtown Improvement Plan
STATEMENT OF WORK
Glossary:
Agency Oregon Department of Transportation
City City of Tigard
GIS Geographic Information System
ODDA Oregon Downtown Development Association
OHP 1999 Oregon Highway Plan
OR 99W Oregon Highway 99 West
Plan Area An approximate 146-acre site area bound by two state highways(Oregon
Highway 99 West and Hall Boulevard)in Downtown Tigard.
PMG Project Management Group
TAC Technical Advisory Committee
TDIP Tigard Downtown Improvement Plan
TDTF Tigard Downtown Task Force
TIP Transit Investment Plan
TGM Transportation and Growth Management Program
TSP Transportation System Plan
RTP Metro 2004 Regional Transportation Plan
WOC Work Order Contract
I. PROJECT SUMMARY
a. Project Description
Downtown Tigard is a 146-acre island with a mixture of traditional Main Street uses,light
industrial uses,civic uses(including a transit center),and residential buildings.Downtown
Tigard is wedged between two state highways and a creek,with a rail line running through its
center.The existing transportation grid isolates this urban area from its surrounding community
and inhibits pedestrian movement and activity within—as well as to and from—the Tigard
downtown area. Unlike other Main Street districts,Downtown Tigard consists of a mix of
existing retail and industrial uses with distinctly varying needs and design requirements that have
evolved separately since Tigardville was first established on the rail line.
As a designated Town Center in Metro's 2040 Growth Concept Plan,downtown Tigard requires
a land use and transportation plan consistent with Metro guidelines for town centers.A new
library and a future Commuter Rail station will provide public investment in the area.Given
downtown Tigard's scale,location,the existing land-use pattern,and the relationship to the state,
regional,and local transportation systems,a real opportunity exists to capture the emerging
catalyst effect from these projects.
•
S •
This project will result in a Tigard Downtown Improvement Plan(TDIP)and appropriate
Comprehensive Plan revisions and Community Development Code amendments to implement
the TDIP.The TDIP will provide a practical strategy for a community-supported,financially
viable downtown revitalization effort stimulated by transportation infrastructure improvements.
This project will examine the ideal mix of uses,functions,and character for the Tigard Town
Center.The TDIP will integrate land use,urban design features,and transportation and economic
considerations to support a vibrant,compact mixed-use area that supports a multi-modal
transportation system and uses land more efficiently.
Project Area
The TDIP area("Plan Area")is an approximately 146-acre site. The Plan Area is bound by two
state highways(Oregon Highway 99 West(OR 99W)and Hall Boulevard),and the Southern
Pacific and Burlington Northern rail lines bisect the Plan Area.The TriMet Tigard Transit Center
is adjacent to the rail lines,and the future Commuter Rail station platform.The existing Fanno
Creek Trail connects the Plan Area with the Regional Trails System.The existing uses in
downtown Tigard include diverse retail,residential,auto-dependent businesses,and large-lot
light industrial businesses.The downtown core is surrounded by residential districts and is within
walking distance from the existing civic buildings,including City Hall,a Tualatin Valley Fire&
Rescue station,and the new library site.
Transportation Relationship and Benefits
The Plan Area is bound by two state highways(Highway 99W and Hall Boulevard).As part of
the Washington County Commuter Rail system,the Plan Area will have a station platform
adjacent to the Tigard Transit Center.The funding,construction,and operation of the Commuter
Rail line will be the major transit development initiative in the City of Tigard(City). In addition,
TriMet named City as a local service focus area in its Transit Investment Plan(TIP).The TIP
focuses on key areas where growth and development will create the need for improved transit
service over the next five years,and works in partnership with those communities.Lastly,the
existing Fanno Creek Trail connects the Plan Area with the Regional Trails System.
The Plan Area faces multiple transportation challenges:the proximity of OR 99W and its
corresponding traffic issues;a limited street grid;a deficient pedestrian environment;limited
circulation;auto-based uses requiring parking spaces;and accommodations for the Commuter
Rail service and park and ride.
This Transportation and Growth Management(TGM)project allows the City to work on a plan
which would convert these multiple transportation challenges to opportunities.This project will
focus on the relationship between land use and transportation;specifically,proposing
transportation improvements that will not only support the Town Center's future land uses,but
enhance the Town Center's multi-modal connectivity and functions.Ultimately,the proposed
transportation improvement program will leverage revitalization of the Town Center.
b. Problem Statement
Land Use Context.The Metro Region 2040 Growth Concept Plan designates Tigard's downtown
(the Central Business District)as a Town Center.Metro defines centers as higher density areas
Tigard Downtown Improvement Plan 2
• •
of employment and housing that are well served by transit to form compact areas of retail,
cultural and recreational activities in a pedestrian-friendly environment.The Plan Arett's existing
uses include one-story retail,multi-family residential,civic uses,surface parking lots,and large-
lot light industrial businesses.These disparate uses and lack of street connectivity in the Plan
Area have resulted in separate activity nodes with very different site requirements and activity
patterns.The downtown core is surrounded by residential districts and is within walking distance
via the Fanno Creek Trail to City Hall and the new library site;streetside,the pedestrian
environment does not exist to connect these nodes.
In summary:
• The Plan Area includes a mixture of low-density,auto-dependent development along
with more traditional main street retail.
• Presence of light industrial businesses is not typical for traditional downtown
development;while viable,these uses are currently non-conforming with the existing central
business district zoning.
• The current street infrastructure and type of land uses creates unconnected activity
nodes with different site requirements and activity patterns.
• Development densities and types of uses need to be evaluated for the Plan Area's
potential to support a high level of efficient transit service and Town Center functional
expectations.
Transportation Context.
The Plan Area is bound by two state highways(OR 99W and Hall Boulevard),which may merit
special Oregon Highway Plan designations.The funding,construction,and operation of the
Commuter Rail line will be the major transit development initiative in City. In addition,TriMet
named City as a local service focus area in its TIP. The TIP focuses on key areas where growth
and development will create the need for improved transit service over the next five years,and
works in partnership with those communities.Lastly,the existing Fanno Creek Trail connects
the Plan Area with the Regional Trails System and residential neighborhoods to the north and
south of OR 99W.
These opportunities will help the City of Tigard overcome the Plan Area's multiple
transportation challenges:the proximity of OR 99W and its corresponding traffic issues;a
limited street grid;a deficient pedestrian environment;limited circulation;auto-based uses
requiring parking spaces;and the need to accommodate the Commuter Rail service and park
and ride.
In summary:
• The presence of the elevated OR 99W impacts the Plan Area both as boundary and by its
traffic patterns.
• The Plan Area has a disparate combination of auto-based existing retail and industrial
uses,some of which inhibit pedestrian and vehicular movement and activity.
• The Plan Area lacks bike lanes,a continuous sidewalk system,and adequate pedestrian
crossings,due partly to different site requirements of the varied land uses.
• The Plan Area has limited circulation.The Plan Area is poorly linked to the surrounding
areas,except via the state highways(OR 99W and Hall Blvd.),due to a constrained street
grid.
Tigard Downtown Improvement Plan 3
•
0
• The transit node area,including the existing transit center and the future commuter rail,
lacks adequate pedestrian connections with the surrounding residential neighborhoods.
• The introduction of Commuter Rail service and a new park and ride will require
additional pedestrian and auto safely measures,
• Density of development and types of uses need to be evaluated to support a high level of
efficient transit service.
c. Project Objectives
• Examine the appropriate mix of land uses, functions,and character for the Tigard Town
Center,and determine the key land use designations and transportation improvements
required to achieve this vision.
• Produce a downtown redevelopment plan that integrates land use, urban design,
transportation and economic considerations to create a vibrant,compact mixed-use area that
supports a multi-modal transportation system and uses land more efficiently.
• Develop implementation strategies for achieving the Improvement Plan goals that leverage
available state,regional and local resources for improvements in the near to mid-term,and
propose additional public and market-based implementation mechanisms.
• Base the TDIP upon support from Tigard citizens and the business community by building
upon previous visioning efforts for the downtown,and actively soliciting broad-based public
participation and involvement in the TDIP development.
• Promote intergovernmental coordination by incorporating technical guidance from Tigard's
state,regional and local government partners.
• Comply with and implement state,regional, local plans and policies, including the 2040
Metro Urban Growth Management Functional Plan,the City"Transportation System Plan
(TSP),2004 Metro Regional Transportation Plan (RTP),the 1999 Oregon I I ighway Plan
(OHP),and the Metropolitan Housing Rule.
• Formulate adoptable Comprehensive Plan revisions and Community Development Code
amendments required to implement the TDIP.
• Consider the merits of designating a Special Transportation Areas and/or Urban Business
Area,on OR 99W and Hall Blvd.adjacent to downtown Tigard,as defined in the OHP,
Policy 1B,as well as Metro RTP regional street design designations.
• Determine actions to implement the 2040 Regional Non-single occupancy vehicle modal
targets for town centers,as stated in 2000 Metro RIP.
d. Deliverable Overview
1. Contractor shall submit all Contractor products to the City Project Manager for review
prior to distribution at least one week in advance of any scheduled presentation of'the
product,either by the Project Manager or Contractor,to the Technical Advisory
Tigard Downtown Improvement Plan 4
{
• •
Committee(TAC)or Tigard Downtown Task Force(TDTF), For Contractor products to
be presented to the broader public(i.e.an open house or public workshop)Contractor
shall submit products to the Project Manager for review at least two weeks in advance of
the event. Contractor shall address any comments and other feedback raised during the
staff and public review process with changes incorporated in the final submittal of
•
interim and final products.
2. All products developed as part of this statement of work must use Microsoft Word,and
all graphics and maps must be in AutoCAD or compatible format, Maps can be done in
ArcView GIS if desired. All maps and graphics can be in color,but must be readable and
usable as black and white reproductions,Contractor shall provide the City with one hard
copy and an electronic version of all maps,graphics and deliverables.
3. Contractor shall provide one hard copy and an electronic version of all written
deliverables to Agency Contract Administrator.Contractor shall provide three hard
copies of the final TDIP and an electronic version to Agency Contract Administrator,
4. Contractor shall prepare maps and graphics for meeting presentations at a minimum of
24"by 36"size and mounted on a''/"foam core for ease of display.
5. City shall reproduce and distribute all handout materials for meetings.
City shall prepare public meeting notifications,agendas and summaries.
6. All traffic analysis and roadway design work must be done by or under the supervision of
an Oregon-registered(Civil or Traffic)professional engineer.
II. PROJECT COOPERATION
This statement of work describes the responsibilities of all entities involved in this
cooperative project.In this Contract the Contractor shall only be responsible for
those deliverables assigned to the Contractor.All work assigned to other entities are
not bound by this Work Order Contract(WOC),but shall be bound by separate
Intergovernmental Agreements which contain the same statement of work found in
this WOC.The references to all parties in this statement of work other than the
Contractor are merely for informational purposes and are in no way binding,nor are
they parties to this WOC.Any tasks or deliverables assigned to a sub-contractor
shall be construed as being the responsibility of the Contractor.
Any Contractor tasks or deliverables which are contingent upon receiving
information,resources,assistance,or cooperation in any way from another entity as
described in this statement of work shall be subject to the following guidelines:
1.At the first sign of non-cooperation,Contractor shall provide written notice(email
acceptable)to Agency Contract Administrator of any deliverables that may be
delayed due to lack of cooperation by other entities referenced in the statement of
work.
2.Agency Contract Administrator shall contact the non-cooperative entity/s to
discuss the matter and attempt to correct the problem and/or expedite items
determined to be delaying Contractor/project.
Tigard Downtown Improvement Plan 5
u •
• •
If Contractor has followed the notification process described in item 1,and s
delinquency of any deliverable is found to be a result of the failure of other
referenced entities to provide information,resources,assistance,or cooperation,as
described in the statement of work,Contractor will not be found in breach of
contract.The Agency Contract Administrator will negotiate with Contractor in the
best interest of the State,and may amend the delivery schedule to allow for
delinquencies beyond the control of Contractor.
III. KEY PERSONNEL
Key Personnel. Contractor acknowledges and agrees that Agency selected
Contractor, and is entering into this WOC, because of the special qualifications of
Contractor's key people. In particular, Agency through this Contract is engaging
the expertise, experience,judgment, and personal attention of David Siegel, AICP
("Key Personnel"). Contractor's Key Personnel shall not delegate performance of
the management powers and responsibilities he/she is required to provide under this
WOC to another(other) Contractor employee(s)without first obtaining the written
consent (email acceptable) of Agency. Further, Contractor shall not re-assign or
transfer a Key Person to other duties or positions such that a Key Person is no
longer available to provide Agency with his/her expertise, experience,judgment,
and personal attention, without first obtaining Agency's prior written consent to
such re-assignment or transfer. In the event Contractor requests that Agency
approve a re-assignment or transfer of a Key Person,Agency shall have the right to
interview, review the qualifications of, and approve or disapprove the proposed
replacement(s)for the a Key Person. Any approved substitute or replacement for a
Key Person shall be deemed a Key Person under this WOC.
IV.STATEMENT OF WORK AND SCHEDULE
TASK 1 Project Management and Public Involvement
Objectives
• Effectively manage this project within the given resources and timeline
• Ensure stakeholder involvement and broad-based public participation in the TDIP
development
• Ensure intergovernmental participation to ensure compliance with state and regional plans
and policies,and coordination with other efforts affecting the TDIP Plan Area
Subtasks
Prior to project commencement,City shall develop Public Involvement Program to provide
effective broad-based public participation..The City shall implement program through tasks
identified in this statement of work.
Prior to project commencement,City shall expand current Tigard Downtown Task Force
(Task Force)to provide for increased stakeholder representation as determined by Tigard
City Council.Task Force shall provide ongoing oversight and policy direction.Task Force
shall act as the citizen advisory committee and will meet eight times during this project,not
including additional public workshops.Contractor shall attend all Task Force meetings.City
Tigard Downtown Improvement Plan 6
•
• •
shall develop Task Force roster and confirm membership.City shall manage all meeting
logistics:facility arrangements,announcements,reproduction and distribution of materials,
agendas and meeting summaries.
Project Management Group(PMG)shall manage and assess project work progress, provide
general oversight,ensure compliance with TGM requirements,and prepare for public
meetings.The PMG must consist of the City Project Manager,Agency Contract
Administrator,Contractor,and others as deemed necessary by these parties.The PMG
generally will meet at the beginning of each major task(six meeting identified in this
statement of work)as determined by the City Project Manager; up to two additional
meetings may be scheduled during this project as determined by the City Project Manager
and Agency Contract Administrator,City shall develop PMG roster and confirm membership.
Kick-off PMG meeting will be held within two weeks of Notice to Proceed. City shall manage
all meeting logistics and arrange facility,meeting notification, agendas and summaries.
TAC shall provide technical review,facilitate coordination among government agencies and
other planning efforts affecting the TDIP study area,and ensure compliance with state and
regional plans and policies.The TAC must be composed of representatives from the City,
Agency, Metro, Department of Land Conservation and Development,TriMet and
Washington County.Through the Metro representative,conflicts or inconsistencies between
Metro's OR 217 Corridor Study and TDIP shall be identified. The TAC shall meet four times
based upon a schedule determined by the PMG at the project's Kick-off Meeting.Contractor
shall attend four TAC meetings.City shall develop TAC roster and confirm membership.City
shall manage all meeting logistics:facility arrangements,meeting announcements,agendas,
summaries of previous meetings/public events, reproduce and distribute to the TAC in
advance of the meetings and summary of TAC meetings.Contractor shall utilize
presentation materials and handouts prepared for previous Task Force meetings and public
events to present information at the TAC meetings.
Contractor deliverables must be in Word and/or Excel format(pdf also
acceptable).Geographic Information Systems(GIS)products must be ArcView-based.All
drawings shall be done in Adobe Illustrator,MicroStation or AutoCAD .Drawings can be in
color, however,they must be legible in black and white. Contractor shall provide to City a
hardcopy and electronic copy of all draft handouts and reports 7-10 days prior to City
deadline for reproduction/distribution and final versions three days prior to City deadline for
distribution for Task Force,TAC,Community Dialog and Public Open House meetings,and
final hardcopy and electronic version 10 days prior to each event. City shall reproduce and
distribute all written materials.
All traffic analysis must be performed by or under the review of an Oregon-registered
professional engineer(Civil or Traffic).Traffic analysis and software(HCS,Synchro,Traffix,
etc.)must follow Highway Capacity Manual methods. Region 1 Traffic Unit shall review all
traffic deliverable.8.City shall act as Project Manager and oversee execution of tasks and
deliverables as described in the statement of work.
City shall provide Contractor a consolidated review of all Contractor draft written materials.
Deliverables
City Deliverables (Budget:$5,9651
1.1 Committee Rosters for PMG,and TAC
1.2 Logistics and participation in Kick-off Meeting(PMG#1)
1.3 Bi-monthly status reports •
Contractor Deliverables (Budget:$1,016)
1.1 Participation in Kick-off Meeting (PMG#1)
Tigard Downtown Improvement Plan 7
1
.1
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® •
Timeline: Month 1 and throughout project.(Meeting deliverables are listed in subtasks
throughout the project.)
TASK 2: Review and Document Existing Conditions in the TDIP study area; identify
Opportunities and Constraints
Objectives
• Define TDIP study area boundary(including a"transition area"for multi-modal
transportation and environmental context.)
• Establish a guiding framework for the planning effort through review of public policies,
plans,regulatory requirements,related studies,and other documents that relate to the
TDIP study area.
• Analyze the current densities,economic trends,and demographics of the surrounding
area to determine the size and type of town center the TDIP study area can support.
• Document existing land use and transportation conditions in the TDIP study area to
establish a 2004 baseline and identify key issues and planning implications,i.e.,
Opportunities and Constraints,specific to the TDIP study area.
Subtasks
1. City,Contractor and Agency Contract Administrator shall hold a joint"Discovery
Meeting"(PMG#2)to discuss and refine the following:geographic and functional
context,existing and future land uses and ped/bike facilities,development and
redevelopment opportunities,environmental opportunities and constraints(e.g.,wetland,
flood plain, Fanno Creek),and study area boundary.The study area boundary must
include a"transition area"for consideration of multi-modal transportation links and
environmental factors only.City shall schedule the meeting and provide the facility.
2. City shall conduct a Walking Tour of TDIP study area with the TAC,Task Force,and
Contractor to expose all members to the TDIP study area's physical environment and
Central Business District(CBD)zone boundaries. City shall produce TDIP study area
map for the tour and document participants'comments.
3. City shall produce GIS existing conditions maps and provide available data for the
following land use and transportation elements within the TDIP study area using
available information from the City's GIS program:zoning,Comprehensive Plan
designations,existing land uses,parcel sizes,building footprints,environmental
resources,age of structures, non-conforming uses,vacant or underutilized land, existing
and planned transportation routes for all modes,and applicable transportation
designations.
4. City shall prepare a binder of all existing conditions data collected for Downtown Tigard
in 2003.The binder must include summaries of existing conditions in both written and
tabular form(where appropriate).City shall give binder to Contractor.
Elements must include:
a. Policies(identify and summarize local,regional and state public policies and
plans relevant to downtown Tigard)
b. Land use(existing land uses,parcel sizes,building size and orientation,
environmental resources,age of structures,non-conforming uses,vacant or
underutilized land). The summary is intended to characterize prevailing or
extraordinary issues in the TDIP study area,not to describe conditions on
individual parcels.
Tigard Downtown Improvement Plan 8
•
c. Prevailing architectural and site design elements(number of stories, building
materials,façade treatments of ground floor and upper stories,building heights,
orientation of building entrances,and Recommended Design Elements for the
Downtown Commuter Rail Station).
d. Parking inventory for on-and off-street parking and on-street parking demand
(counts,demand,and turnover)
e. Demographics(US Census data including age,household size,employment,
income)
f. Economic conditions(tenant mix,ownership,vacancies,assessed values,and
number of employees,land-to-building value ratios)
g. Transportation(City of Tigard Transportation System Plan,2004 Metro Regional
Transportation Plan,the 1999 Oregon Highway Plan,existing mode-share data
from Metro, Tigard Commuter Rail Traffic Impact Study)
5. Contractor shall conduct an Economic Analysis Study of the TDIP study area and
produce a report of their findings.The Economic Analysis Study must assess the current
market conditions for office,retail,and industrial businesses,and residential, both in the
Downtown and in comparison to appropriate competing markets outside the TDIP study
area.The Economic Analysis Study must consider changes that have occurred since the
ODDA Resource Team Report for Downtown Tigard(2000),supply/demand
characteristics that exist in and affect the TDIP study area,and real estate and
demographics trends and forecasts.The study must evaluate the TDIP study area's
current and projected market area and the TDIP study area's ability to support different
market segments in the near term and the long term.
6. Contractor shall produce a draft Existing Conditions/Opportunities and Constraints
Report.Contractor shall address land use and transportation(including parking)existing
conditions and policies in the Existing Conditions/Opportunities and Constraints Report.
The Existing Conditions/Opportunities and Constraints Report must summarize the
existing conditions binder data provided by City,GIS existing conditions map and data
layers, vision statements from previous City plans and studies,and identify key issues
and planning implications of the opportunities and constraints for each topic area. In the
Transportation section,Contractor shall describe the characteristics and criteria for
establishing special roadway designations(Special Transportation Area, Urban Business
Area,on Hall Blvd,adjacent to Tigard downtown,as defined in the 1999 Oregon
Highway Plan,Policy 18; Metro RTP"boulevard"street design standards and
boundaries for Hall Blvd.and Pacific Highway-OR 99W;RTP"community boulevard"
designation for Main Street,and generally discuss the relationship of these designations
to existing and planned land uses.
7. City shall conduct a TAC meeting(TAC#1)to provide review and comment on draft
Economic Analysis study,and draft Existing Conditions/Opportunities and Constraints
report. Contractor shall present the reports and record input from TAC members.
8. City shall conduct a Task Force meeting(Task Force#1)to provide review of draft
Economic Analysis study,and the draft Existing Conditions/Opportunities and
Constraints report.Contractor shall prepare visual aids and summaries of Economic
Analysis study and Existing Conditions/Opportunities and Constraints reports to convey
information to attendees. Contractor shall present information and record revisions
proposed by Task Force members.
9. Contractor shall produce final Economic Analysis study,and final Existing
Conditions/Opportunities and Constraints report that reflects input from TAC and Task
Force.
Deliverables
Tigard Downtown Improvement Plan 9
• •
City Deliverables (Budget:$6,000)
2.1 "Discovery Meeting"(PMG#2):logistics,participation
2.2 Conduct Walking Tour:logistics,handouts,summary of comments
2.3 TDIP study area map
2.4 Land Use and Transportation Existing Conditions GIS Maps and Data Layers
2.5 Existing Conditions Binder
2.6 TAC meeting#1:logistics and facilitation
2.7 Task Force meeting#1:logistics and facilitation
2.8 Consolidated review of draft reports
Contractor Deliverables: (Budget:$20,300
2.1 "Discovery Meeting"(PMG#2)
2.2 Attendance at Walking Tour
2.3 Draft and Final Economic Analysis Study
2.4 Draft and Final Existing Conditions/Opportunities and Constraints Report
2.5 TAC Meeting#1:present reports, lead discussion,record revisions to draft reports.
2.6 Written summaries and visual aids to present Economic Analysis and Existing
Conditions/Opportunities and Constraints reports to Task Force
2.7 Task Force Meeting#1:lead discussion,record revisions to draft reports
Timeline: Months 2-3
TASK 3: Develop Preliminary Downtown Tigard Design Concept
Objectives:
• Develop Guiding Principles and Evaluation Criteria that reflect previous visioning work,
Downtown Tigard planning documents and existing local and regional policies to guide
design concept formation.
• Provide Task Force with understanding of land use and transportation planning concepts
and terms to prepare them to lead community dialog meetings(with assistance and
support from City and Contractor)
• Develop a consensus-based Downtown Tigard Design Concept that embodies the
Guiding Principles,acknowledges the opportunities and constraints identified in Task 2,
and provides a land use and transportation framework for the Downtown Tigard
Improvement Plan
• Establish a solid foundation for community support of the Downtown Tigard Design
Concept by providing an engaging process that ensures public participation.
• Ensure TAC members are kept informed of community concerns and desires that arise
from the public process,and ensure that the resulting design concept is technically
sound.
Subtasks
1. City shall provide logistics for Project Management Team Meeting#3,which is to
coordinate implementation of the following subtasks.City,Agency and Contractor shall
participate.
2. Task Force shall develop Guiding Principles and specific Evaluation Criteria during Task
Force meeting#2.Guiding Principles must be based on previous visioning work(Tigard
Beyond Tomorrow, Downtown Task Force work),and studies(ODDA report,
Recommended Design Elements for the Commuter Rail Station),and be consistent with
City Comprehensive Plan policies,and regional and state plans and policies. Working
from vision statements summarized in Task 2,Contractor shall facilitate the development
Tigard Downtown Improvement Plan 10
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of the Guiding Principles,and the refinement of these principles into specific Evaluation
Criteria to evaluate the iterative,integrated land use and transportation alternatives to be
produced in Task 4. Contractor shall produce a memorandum, Guiding Principles and
Evaluation Criteria for the Tigard Downtown Improvement Plan. Contractor shall
facilitate discussion to propose boundaries for the Tigard Town Center.
3. Contractor shall develop and refine a Downtown Tigard Design Concept supported by
the Task Force and community stakeholders that must be included as a criterion for the
evaluation of land use and transportation alternatives.The Preliminary Downtown Tigard
Design Concept must be based on the Guiding Principles,the previously identified
opportunities and constraints,previously adopted plans and the Region 2040 Town
Center concepts.The Preliminary Downtown Tigard Design Concept must generally
address proposed land uses and zoning(types of uses,mix,density/intensity),urban
design features(such as building setback,number of stories, landscape types,and
streetscape designs),parking arrangements,and provisions for alternative modes of
transportation and connectivity.
4. Task Force with City shall lead Community Dialog—Session One that must consist of
five community dialog meetings(focus group format)throughout the community in small
groups or in conjunction with public events(venues to be agreed upon by City and
Contractor with Task Force consultation)to provide an opportunity to introduce the
project to the community and record comments on the Guiding Principles and
Preliminary Downtown Tigard Design Concept.Contractor shall produce written
materials on Existing Conditions,Economic Analysis&Opportunities and Constraints
that City shall reproduce for distribution at the Community Dialogs,Materials must
include full size display maps and reductions,a project fact sheet and report summaries,
and comment questionnaires. City shall make meeting arrangements,produce meeting
summaries,and invite participants based on stakeholder groups identified by the Task
Force.Contractor shall attend each community dialog as a technical resource.
5. Contractor shall produce text and conceptual drawings to illustrate the Preliminary
Downtown Tigard Design Concept.The Preliminary Downtown Tigard Design Concept
must propose Tigard Downtown Improvement Plan boundaries. The Preliminary
Downtown Tigard Design Concept must be based on the outcome of Community Dialogs
—Session One,the Guiding Principles,the previously identified Opportunities and
Constraints,previously adopted plans,and the Region 2040 Town Center concepts.
6. City shall conduct a second Task Force meeting in order to refine the Preliminary
Downtown Tigard Design Concept and obtain input from the Task Force members.
Contractor shall facilitate the meeting and revise the Preliminary Downtown Tigard
Design Concept based on comments received.
Deliverables
City Deliverables: (Budget:$6,000)
3.1 PMG Meeting#3:logistics,participation
3.2 Task Force Meeting#2: logistics and facilitation
3.3 Community Dialogs—Session One: logistics,facilitation
3.4 TAC Meeting#2: logistics and facilitation
3.5 Consolidated review of draft reports
Contractor Deliverables: (Budget:$16,121)
3.1 PMG meeting#3 participation
3.2 Task Force Meeting#2:facilitate discussion
3.3 Draft and final Guiding Principles and Evaluation Criteria
Tigard Downtown Improvement Plan 11
•
3.4 Community Dialogs—Session One:written materials and graphics,attend,record
comments
3.5 Facilitate TAC Meeting#2:
3.6 Draft and revised Preliminary Downtown Tigard Design Concept, including text and
conceptual drawings.
Timeline:Months 3-5
TASK 4: Develop Land Use and Transportation Alternatives.
Refine Preliminary Downtown Tigard Design Concept
Objectives
• Refine the Preliminary Downtown Tigard Design Concept into more specific land use
and transportation components to create an integrated Land Use and Transportation
Alternative in three phases:Initial, Refined and Preferred—that reflect the Guiding
Principles and project goals and objectives.
• Each alternative phase shall be prepared drawing on the Contractor's professional
expertise,technical expertise of the TAC,and the Task Force's everyday knowledge of
the TDIP study area.
• Hold an interactive community workshop to take comments on the Initial Land Use and
Transportation Alternative.
• Conduct Community Dialog—Session Two to take public comment on the Refined Land
Use and Transportation Alternative.
• Hold an interactive Task Force meeting to prepare the Final Land Use and
Transportation Alternative based on public input.
Subtasks
1. Two PMG meetings(PMG#4 and#5)must be held during this Task to coordinate the
work. City shall provide logistics.
2. Contractor shall develop the Initial Land Use and Transportation Alternative—an
integrated land use and transportation plan that reflects the deliverables from Tasks 2
and 3 and refines the Preliminary Downtown Tigard Design Concept.The Initial Land
Use and Transportation Alternative must provide a range of options for TAC and Task
Force review,and must address land uses,density,zoning,streetscape design and
urban design.Contractor shall produce text,maps and drawings to explain and illustrate
the alternative.The land use alternatives must consider the relationship to the
Preliminary Downtown Tigard Design Concept and the transportation alternatives and
network;and evaluate the feasibility of implementation.
3. Transportation elements must consider the application of special OHP and Metro
designations to TDIP study area roadways as appropriate based on land use
alternatives.The transportation alternatives must provide a range of options for TAC and
Task Force review,and must address all modes,circulation,connectivity, parking,and
street design standards.The Initial Land Use and Transportation Alternative must
include explanatory text,maps and drawings;must consider the relationship to the
Guiding Principles and regional policy objectives;and feasibility of implementation.
4. City shall provide logistics and facilitate Task Force Meeting#3,which must be held to
consider TAC comments and public comments from Community Dialog—Session One,.
Contractor shall present a summary of comments and lead a discussion of each Land
Use and Transportation Alternative based on the Evaluation Criteria in order to capture
proposed revisions to the land use and transportation alternative.
Tigard Downtown Improvement Plan 12
•
5. Contractor shall facilitate an interactive Community Workshop to educate, inform and
involve the stakeholders and the public on the Initial Land Use and Transportation
Alternative.City shall provide meeting room and logistics,provide notification and invite
interested parties,reproduce handouts,assist with facilitation,and provide summary of
comments received.Contractor shall prepare presentations,graphics,maps and other
meeting materials required to achieve the Community Workshop's objectives.
6. City shall provide logistics and facilitate Task Force Meeting#4,at which City and
Contractor shall conduct an interactive debriefing to compile input from the community
workshop.The primary purpose of the meeting is to generate the basic approach for
developing the Refined Land Use and Transportation Alternative based on the public
input received.
7. Contractor shall conduct a qualitative transportation assessment of both the Initial and
Refined Land Use and Transportation Alternative to ensure overall transportation system
viability.Assessment must include recommendations to maintain multi-modal safety and
connectivity,intersection functionality,sound travel lane configurations,streetscape
design and access control.Contractor shall prepare a transportation technical
memorandum summarizing analysis conducted for both the Initial and Refined Land Use
Alternatives to be reviewed by the TAC.
8. Contractor shall present the Refined Land Use and Transportation Alternative at TAC
Meeting#3 for preliminary evaluation,including draft graphics and diagrams.Using the
evaluation criteria,City and TAC shall assess each alternative and provide technical
feedback to Contractor to make refinements prior to Task Force meeting.Contractor
shall refine alternatives based on TAC comment and update graphics and diagrams
accordingly.
9. Task Force with City shall lead Community Dialog—Session Two must consist of five
community dialog meetings throughout the community in small groups(i.e.,coffee talk
style)or in conjunction with public events to provide an opportunity to discuss the
Refined Land Use and Transportation Alternative with targeted groups(venues to be
agreed upon by City and Contractor with Task Force consultation).City shall make
meeting arrangements,reproduce meeting handouts and summaries,and invite
previous public meeting participants(including Community Dialog Session One
participants)to obtain their comments on both land use and the transportation
alternatives.Contractor shall produce handout materials and attend dialogs as a
technical resource. Handout materials must include full size display maps and
reductions,project fact sheet,report summaries,and comment questionnaires.
10.City shall provide logistics and facilitate Task Force Meeting#5,at which City and
Contractor shall conduct an interactive debriefing to compile information from the
community dialog meetings primary purpose of the meeting shall be to generate the
basic approach for developing the Preferred Land Use and Transportation Alternative
based on public input.
11.Contractor shall evaluate transportation performance for the baseline case(existing and
2025)and for Preferred Land Use and Transportation Alternative. Modeling must be
done using Metro's EMME2 model,and results must be expressed as volume to
capacity ratios,post-processed using the National Cooperative Highway Research
Program Report 255 process. Contractor shall document modeling results in a traffic
analysis technical memorandum.
12.Contractor shall produce Downtown Tigard Design Concept Plan document. Elements
must include: refined Downtown Tigard Design Concept, Preferred Land Use and
Transportation Alternative and transportation modeling.Downtown Tigard Design
Concept Plan must include diagrams prepared for Task Force.Text must support the
Tigard Downtown Improvement Plan 13
diagrams,and provide an overview of the key land use,zoning,transportation,and
market characteristics of the Downtown Tigard Design Concept.
13.Contractor shall produce Tigard Downtown Improvement Plan Poster depicting the
Preferred Land Use and Transportation Alternative, Design Concept and five to ten
perspective illustrations. Poster will be used for Open House and City Council/Planning
Commission meetings in following task to graphically convey Task Force's work.City
shall reproduce and distribute poster.
Deliverables
City Deliverables: (Budget:$10,000)
4.1 Community Dialogs-Session Two: logistics,attendance,summary of comments
4.2 Community Workshop: logistics,co-facilitation,summary of comments
4.3 Task Force meetings#3,4 and 5:logistics,facilitation
4.4 PMG meeting#4 and 5:logistics,participation
4.5 TAC meeting#3:logistics and facilitation
4.6 Consolidated review of draft reports
4.7 Reproduction and distribution of Tigard Downtown Improvement Plan Poster
Contractor Deliverables: (Budget:$58,555)
4.1 Initial, Refined and Preferred Land Use and Transportation Alternatives
4.2 Transportation analysis technical memorandum
4.3 Community Workshop: presentations,co-facilitation,graphics,maps and written
materials
4.4 Community Dialogs—Session Two(5 meetings):written materials and graphics,attend,
4.5 Tigard Downtown Design Concept plan document
4.6 Tigard Downtown Improvement Plan Poster—electronic(Adobe Acrobat pdf)two-sided,
24"x36"color depicting the Preferred Land Use and Transportation Alternative, Design
Concept and up to ten perspective illustrations.
4.7 Task Force Meetings#3,4 and 5:presentations,facilitate discussion
4.8 PMG meeting#4 and 5 participation
4.9 TAC meeting#3:presentation,facilitate discussions
Timeline:Months:6-8
TASK 5: Develop and Recommend Implementation Strategies.
Prepare Tigard Downtown Improvement Plan.
Objectives
• Develop realistic short-term and medium-term strategies to implement the Tigard
Downtown Design Concept,identifying timelines,costs and implementers. Integrate the
implementation strategies and the Tigard Downtown Design Concept into Proposed and
Recommended Tigard Downtown Improvement Plan documents that allow the
community and local officials to easily understand the vision,concept,and
implementation strategies.
• Address local and regional policy objectives through amendments to the City
Comprehensive Plan and zoning code,where appropriate.
• Following conclusion of this Project,City shall advance the Recommended Tigard
Downtown Improvement Plan and associated City Comprehensive Plan and zoning code
amendments to the Tigard City Council for adoption.
Tigard Downtown Improvement Plan 14
•
® •
Subtasks
1. PMG Meeting#6 shall be held to coordinate the work in Task 5. City shall provide
logistics;
2. Contractor shall develop short-and medium-term strategies for implementation of the
Tigard Downtown Design Concept and its preferred land use and transportation
alternative including cost estimates, phasing and funding strategies.The implementation
strategy must identify and recommend economic strategies appropriate for the TDIP
Study Area to support redevelopment and infiil strategies which must address actions for
achieving mode-split targets for town centers as stated in the Metro RTP;access
management,parking ratios and design;any OHP and Metro RTP facility designations
merited for the TDIP Study Area.
3. City shall provide logistics and facilitation for Task Force meeting#6.Contractor shall
prepare a memorandum on draft implementation strategies and present to the Task
Force.
4. Contractor shall produce a memorandum of concept level recommendations for City
Comprehensive Plan and Zoning Ordinance revisions needed to implement the Tigard
Downtown Design Concept,including design standards and design review guidelines.
City shall prepare text language for recommended Comprehensive Plan and Zoning
Ordinance revisions(outside of this project).
5. Contractor shall prepare a Proposed Tigard Downtown Improvement Plan,with the
following components:
a) Land use and urban design(description and graphic presentation)
b) Concept level recommendations for City Comprehensive Plan and Zoning Ordinance
revisions
c) Proposed Transportation System Plan amendments, if applicable
d) Cost estimates, phasing and funding recommendations for public improvements.
e) Implementation strategies including proposed Highway segment and Metro Street
design designations and the identification of transportation projects not in the adopted
RTP. Contractor shall finalize recommendations for phasing and funding strategies with
the Task Force during a Task Force meeting.
6. City shall provide logistics and facilitation for TAC meeting#4 and Task Force meeting
#7 at which Contractor shall present the Draft Tigard Downtown Improvement Plan. City
shall provide meeting logistics,announcement,agenda and summary.
7. Contractor shall conduct Community Open House to obtain public comment needed to
refine the Proposed Tigard Downtown Improvement Plan and to address implementation
and public investment strategies to support redevelopment and infiil in the TDIP study
area.Contractor shall prepare presentations,graphics,maps and other written materials
necessary to achieve the Community Open House's objectives.City shall provide
meeting logistics and staff support.
8. City shall coordinate a joint Planning Commission-City Council work session.City shall
produce agenda,meeting logistics,reproduction/distribution of materials and attend the
session.Contractor shall present the Draft Tigard Downtown Improvement Plan.
9. Contractor shall prepare a draft Recommended Tigard Downtown Improvement Plan
based on comments from the public,TAC,Task Force, Planning Commission,and the
City Council.
10.City shall provide logistics and facilitate Task Force meeting#8 to review and finalize the
Recommended Tigard Downtown Improvement Plan. Contractor shall attend to provide
technical assistance for discussion.Contractor shall produce final Recommended
Tigard Downtown Improvement Plan document.
Tigard Downtown Improvement Plan 15
Following conclusion of Project,City shall produce Comprehensive Plan and Zoning Code
amendments,and complete Tigard Downtown Improvement Plan adoption process by
Planning Commission and City Council.
Deliverables
City Deliverables: (Budget:$6,0001
5.1 Community Open House:logistics,staffing
5.2 Consolidated comments on recommended Comprehensive Plan and code revisions
5.3 Task Force Meetings#6:logistics and facilitation
5.4 Task Force Meeting#7: logistics and facilitation
5.5 Task Force Meeting#8:logistics and facilitation
5.6 TAC meeting#4,logistics and facilitation
5.7 PMG meeting#6:logistics, participation
5.8 Joint Planning Commission/City Council work session: logistics, notification,reproduce
materials,agenda,summary
Contractor Deliverables: (Budget:$31,618
5.1 Proposed and Recommended Downtown Tigard Improvement Plan
5.2 Conduct Community Open House:presentations,graphics,maps and written materials
5.3 Joint Planning Commission-City Council work session—present summary of TDIP.
5.4 Task Force Meetings#6:draft implementation strategies memorandum and
presentation
5.5 Task Force Meeting#7—present Draft TDIP
5.6 Task Force Meeting#8—provide technical assistance for discussion of Recommended
TDIP.
5.7 TAC meeting#4:Attend,present summary of Recommended TDIP
5.8 Participate in PMG meeting#6
Timeline: Months 9-11
Tigard Downtown Improvement Plan 16
•
• •
V.CONTRACT BUDGET
Budgets for Contractor work are fixed amounts and generally deliverable-based. Amounts for
grantee-prepared work are estimates based on time and materials. Below is a project budget
summary,including City cost estimates.
City Personnel
Hours Pay Rate Cost
Project Manager 309 $45. $13,905
Assoc.Planner 477 $30 $14,310
Assoc.Planner:GIS Specialist 100 $30 $3,000
City Engineer 50 $55 $2,750
ESTIMATED PROJECT BUDGET
Contractor(TGM City Match Total
Grant), Amount
Task 1—Project 1,016 5,965 $6,981
Management&Public
Involvement
Task 2—Existing 6,000 $26,300
Conditions/Opportunities 20,300
&Constraints
Task 3 Preliminary 6,000 $22,121
Downtown Tigard Design 16,121
Concept
Task 4—Land Use and 10,000 $68,555
Transportation 58,555
Alternatives.Final
Downtown Tigard Concept
Plan
Task 5—Implementation 6,000 $37,618
Strategies, Tigard 31,618
Improvement Plan
Subtotal 127,610 33,965 161,575
City: Est. Direct Expenses -•• 15,000 15,000
TOTAL $127,610 $48,965 $176,575
Tigard Downtown Improvement Plan 17
• l�
BUDGET SUMMARY
Total grant amount:$127,610
Consultant amount 127,610
Grantee Match 47,960
Total Project 175,570
CONTRACTOR BUDGET BREAKDOWN
Deliverable Task
Task Description Budget Budget
TASK 1 Project Management&Public Involvement $1,016
1.1 Participation In Kick-Off Meeting(PMG#1) $1,016
TASK 2 Existing Conditions/Opportunities&Constraints $20,300
2.1 Discovery Meeting(PMG#2) $2,400
2.2 Walking Tour $1,682
2.3 Draft&Final Economic Analysis Study $2,400
2.4 Draft&Final Existing Conditions/Opportunities& $7,033
Constraints Report _ _
2.5 TAC Meeting#1 $761
2.6 Written summaries and visual aids for presentations $3,423
2.7 Task Force Meeting#1 $2,601
TASK 3 Preliminary Downtown Tigard Design Concept $16,121
3.1 PMG Meeting#3 $761
3.2 Task Force Meeting#2 $2,604
3.3 Draft&Final Guiding Principles,Evaluation Criteria& $2,544
Vision
3.4 Community Dialogs(5) $2,239
3.5 TAC Meeting#2 $454
3.6 Draft&Revised Preliminary Downtown Tigard Design $7,519
Concept-text and drawings
TASK 4 Land Use and Transportation Alternatives.Final $58,555
Downtown Tigard Concept Plan
4.1 Initial,Refined and Preferred Land Use& $25,117
Transportation Alternative
4.2 Transportation Technical Memorandum $4,038
4.3 Community Workshop $4,037
4.4 Community Dialogs(5) $2,689
4.5 Tigard Downtown Design Concept plan document $11,000
4.6 Tigard Downtown Improvement Plan Poster $3,500
4.7 Task Force Meetings#3,4,5 $6,300
4.8 PMG Meeting#4 and 5 $1,420
4.9 TAC Meeting#3 $454
TASK 5 Implementation Strategies,Tigard Improvement Plan $31,618
5.1 Proposed and Recommended Downtown Tigard $22,503
Improvement Plan
5.2 Community Open House $4,242
5.3 Joint Planning Commission -City Council Work $1,068
Session
Tigard Downtown Improvement Plan 18
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5.4 Task Force Meeting#6—Implementation Strategies $761
5.5 Task Force Meeting#7—Draft TDIP $761
5.6 Task Force Meeting#8—Recommended TDIP $761
5.7 TAC Meeting#4 $761
5.8 PMG Meeting#6 $761
TOTAL $127,610
Tigard Downtown Improvement Plan 19
TGM GRANT T G M G R A N T
Meeting Schedule Adoption
July Aug Sep _Oct. Nov. Dec Jan Feb March April May June July Aug
Task 2
TFO Overview,meet consultant,process. TFO
Design 101/Guiding Principles
TF1 Existing Conditions,Opp Con Guiding Principles TF1 2 =
Task 3
TF2 Design Academy Prep/Design Concept TF2
•
CD1 Community Dialogs CD1 9/20-10/22
•
TF3 Debrief on CD,Prelim Alternative TF3
Task 4
W1 Workshop#1 wi
TF4 Debrief mtg;refine alternatives TF5
CD2 Community Dialogs CD2 1119 -2/1
TF5 Debrief/Preferred Alt. TF6 10 -
Task 5
TF6 Phasing/Funding Strategies TF7
•,.
Open House OH1 23;:
•
TF7 Review Draft Plan -
TF8 Finalize Plan TF9
City Council/PC Worksession CCPC tbd