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08/16/2004 - Packet POOR QUALITY RECORD PLEASE NOTE: The original paper record has been archived and put on microfilm. The following document is a copy of the microfilm record converted back to digital. If you have questions please contact City of Tigard Records Department. POOR QUALITY RECORD PLEASE NOTE: The original paper record has been archived and put on microfilm. The following document is a copy of the microfilm record converted back to digital. If you have questions please contact City of Tigard Records Department. • AGENDA //mvstAils ern City of Tigard Coumuruuily Development TIGARD PLANNING COMMISSION Shaping ADcUerCvnrn�ruiil� AUGUST 16, 2004 7:00 p.m. TIGARD CIVIC CENTER-TOWN HALL 13125 SW HALL BOULEVARD TIGARD, OREGON 97223 1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS 4. APPROVE MINUTES 5. GOAL 5 UPDATE 6. DISCUSSION - DOWNTOWN IMPROVEMENT PLAN PLANNING PROCESS 7. BULL MOUNTAIN ANNEXATION PLAN UPDATE 8. COMPREHENSIVE PLAN UPDATE 9. OTHER BUSINESS 10. ADJOURNMENT • CITY OF TIGARD PLANNING COMMISSION Meeting Minutes August 16, 2004 1. CALL TO ORDER President Padgett called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Padgett; Commissioners Anderson, Bienerth, Buehner, Haack, Meads, and Sutton Commissioners Absent: Commissioners Caffall and Munro Staff Present: Barbara Shields, Planning Manager; Julia Hajduk, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS • Commissioner Marty Anderson and alternates Teddi Duling and David Walsh were introduced. • Commissioners Buehner and Sutton gave a brief update on the Planned Development Review committee; Commissioner Haack reported on the Tree Board. • The next meeting is scheduled for September 20th to discuss Planned Developments. 4. APPROVE MEETING MINUTES It was moved and seconded to approve the July 19, 2004 meeting minutes as submitted. The motion passed by a vote of 4-0. Commissioners Anderson, Haack, and Sutton abstained. 5. GOAL 5 UPDATE Associate Planner Julia Hajduk provided an update on Goal 5 (Exhibits A and B). She discussed the three ranges of"limit" — light, moderate, strict. She reported that the loss of capacity issue and how lost density might be replenished is still being reviewed by the coordinating committee. They are also considering doing an analysis on the resources that will be protected and the resources that will be lost. Proposed mitigation ratios are: for lightly limit, a ratio of 1 to1.2; for moderately limit, a ratio of 1 to 1.5; and for strictly limit, a ratio of 1 to 2. Hajduk said developers could mitigate offsite within the same vicinity or pay a fee in lieu. The Commissioners had the following concerns/issues: • What about already developed parcels that have a resource? • How would Goal 5 regulations apply to Areas 63 and 64? PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 1 • • Who would collect the fee in lieu and where would those funds be spent? • Would there be a timeframe developers could expect for a decision on an alternative analysis, e.g., like the 120-day rule for planning decisions? • Is there an appeal process for map corrections? • Are we pushing a lot of development that might be spread over a number of years (developers will get their land use applications in before the new regulations become effective)? • Would the analysis be for just our basin? • What about regulating backyards and property owner rights? • If someone has a resource that covers a majority of their property, when would a "taking" happen? What triggers a "taking"? Hajduk will report back to the Planning Commission in September. 6. DISCUSSION - DOWNTOWN IMPROVEMENT PLAN PLANNING PROCESS Planning Manager Barbara Shields reported on the Downtown Improvement Plan Planning process. She reviewed the scope of work and noted that the grant is $130,000. The timeline for the project is one year; the plan will be done by the end of June 2005. As part of the Downtown Improvement Plan, we will be looking at the transportation network, land uses, environmental issues, and potentially zoning designations and development standards. Commissioner Buehner suggested looking at redesigning the Commercial Street intersection. Also, President Padgett asked that we look at the ODOT Corridor Study for funding possibilities. Shields noted that the consultant, Parametrix, provided a workflow diagram (Exhibit C). The Downtown Task Force will be working with people in the community and is hoping to give 100 presentations during September and October. Commissioner Buehner volunteered to host a presentation at her home. Shields asked if the Planning Commission would like to have a joint work session with the Council and the consultant in September. Generally, the Commissioners preferred to be involved later on in the process. Commissioner Buehner suggested the Downtown Task Force not just focus on the existing downtown boundaries; they should look at what their needs will be 10-15 years from now. President Padgett believes the best way for the Planning Commission to be • involved is to let the Downtown Task Force complete their assigned task for the downtown and then meld it into what the Commission's vision is for the rest of the area. Commissioner Buehner would rather tell the Downtown Task Force about issues that should be looked at early in the process. President Padgett recommended that Barbara Shields and Commissioner Munro communicate the PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 2 ■ =1 Planning Commission's concerns to the Downtown Task Force. Shields and Munro can then report back to the Commission. 7. BULL MOUNTAIN ANNEXATION PLAN UPDATE The Commissioners were given copies of the final decision, which adopted the Annexation Plan as a guideline, not as a part of the ballot measure. Barbara Shields reported that between now and November, Council will develop a strategy on how to proceed. She asked the Commission if they would like to be involved in the process, e.g., hosting Coffee Talks, etc. President Padgett said he would be interested in Coffee Talks with City of Tigard residents. Commissioner Haack is also interested in participating, with both City of Tigard and Bull Mountain residents. Commissioner Buehner said she would be glad to share her experiences with Council. She will send a memo. 8. COMPREHENSIVE PLAN UPDATE Barbara Shields noted that the Commission held several meetings last Spring to discuss the scope of the Comprehensive Plan update. Staff waited until after the Bull Mountain decision before continuing with the update. Shields said that Julia would meet with the Commission in September to finish the land use inventory piece. In October, the Commission will strategize about the overall scope of work and get ready for a joint meeting with the Council in November. 9. OTHER BUSINESS President Padgett advised that there would be a candidates forum lunch at the Chamber of Commerce on September 21st at the Greenwood Inn. He also discussed the importance of Commissioner meeting attendance. 10. ADJOURNMENT The meeting adjourned at 9:00 p.m. " Je -= Gaynor, Iannin I ommission Secretary **A ATTEST: Preident Mark Padgett PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 3 bk+ P Regulatory program overview and impacts Balance between protection and mitigation : i a . i tttt"�N N t �{I Nyr 39{1 2 ir x tS^. r `y � ;P}Vix 1S+ 1°1,1141 i i ' S iltk� S t i,4 • tl Tigard Impacts Total acres impacted* Commercial 104 --+ 38 considered buildable Industrial 59 45 considered buildable Residential 855 -* 368 considered buildable Residential capacity decreased by approximately 160 units (if no density transfers) * excluding properties currently regulated • 0,11.9„1/4. Tualatin Basin Goal 5 Overview Goal: Improve the environmental health of the Tualatin Basin Program elements to achieve goal: Regulate , Non-Regulatory. Revenue Administration And Monitoring d . 1 Attachmeui TI GA 1RD DO TO N II M P IROVIAltil E NT PLAN C., WO r kf I ow D i a g Fairy' Parametrix 0 R G A N I Z I N G P R I N C I P L E S market reality decision - maker ownership implementation i4AIA.a_ma tra 4G, -rco ILJ Ft ,--- E.,crsirs ini G cc)irso ro urr uu co r./ 1...„•-)) • .-' /<,/ ''- -.• INI 0 MI A NI ANALYSIS -rA-S a< (I: 11:3,F•0 Frort.o im irr i E 8. ca ni s-ir FEA IIINI-11- GILJ1113011111SIG 113011211r14GIIIPILES a. IVIS110114 ) • -• -raslIK '0:1E S I G NI C 0 W■Il IC 10 i11- . , :IN NT IA II-, A.._-r Ft.NI A-r e Nr IE — '"• / , ("1/.1'LI IR IE IF I INI - ""1...'.f- -rssaalK In Ft.."um up co MT-AT I CII NI ANALYSIS Fe Ft IE IF IIE Ft FEE u: A L.-T"E Ft INI AV I NI IE 5 0'RAFT' 011-1 Fo IF I INI IL ID 11"I IP EVENT - ENT ,- . , .; . EVEN EVEN ■ EVEN EVEN 4ERA ,(ER4 113 4.E.R.e4 .t ORA T'Illf,:!...` r ,. I k 'i'..-..1,3 3:. ' ■# %° ?., ■Il ‘ )•, ccr 4, / ■ _v) DESIGN ACADEMY 4F. -r_ * )w c . yir S,-r F ) DIES0 IG II"L'ftOGG AIDEIVIIr )1Piir 'T-11,3'"01' r1F---)C,F. ILP IE )5Ve G ) / \ --) v/ / \ , ') t 4r-F EVENT EVEN El'iiIN' EVEN. OS '';41041, ,log: - _... - ,,----, El, : : .7*AF4,- .• - : ., TASK r. ;; , . rar • ,• "IrC: -raumc -r-rFt irifF -r*I= , , • , • . # 3 a f t3E3 CD ql WO T) WC) Z GaC) "z/ w cop z / . . • . • • CITY OF TIGARD TIGARD PLANNING COMMISSION ROLL CALL HEARING DATE: g'16"O1-/ STARTING TIME: _ , COMMISSIONERS: MARK PADGETT"(PRESIDENT) MARTY ANDERSON JODIE BIENERTH GRETCHEN BUEHNER REX CAFFALL BILL HAACK KATHY MEADS JUDY MUNRO (VICE-PRESIDENT) SCOT SUTTON STAFF PRESENT: DICK BEWERSDORFF JIM HENDRYX MORGAN TRACY ✓ BARBARA SHIELDS MATT SCHEIDEGGER JULIA HAJDUK GARY PAGENSTECHER DUANE ROBERTS KIM MCMILLAN BETH ST. AMAND GUS DUENAS • 6 City of Tigard Downtown Improvement Plan STATEMENT OF WORK Glossary: Agency Oregon Department of Transportation City City of Tigard GIS Geographic Information System ODDA Oregon Downtown Development Association OHP 1999 Oregon Highway Plan OR 99W Oregon Highway 99 West Plan Area An approximate 146-acre site area bound by two state highways(Oregon Highway 99 West and Hall Boulevard)in Downtown Tigard. PMG Project Management Group TAC Technical Advisory Committee TDIP Tigard Downtown Improvement Plan TDTF Tigard Downtown Task Force TIP Transit Investment Plan TGM Transportation and Growth Management Program TSP Transportation System Plan RTP Metro 2004 Regional Transportation Plan WOC Work Order Contract I. PROJECT SUMMARY a. Project Description Downtown Tigard is a 146-acre island with a mixture of traditional Main Street uses,light industrial uses,civic uses(including a transit center),and residential buildings.Downtown Tigard is wedged between two state highways and a creek,with a rail line running through its center.The existing transportation grid isolates this urban area from its surrounding community and inhibits pedestrian movement and activity within—as well as to and from—the Tigard downtown area. Unlike other Main Street districts,Downtown Tigard consists of a mix of existing retail and industrial uses with distinctly varying needs and design requirements that have evolved separately since Tigardville was first established on the rail line. As a designated Town Center in Metro's 2040 Growth Concept Plan,downtown Tigard requires a land use and transportation plan consistent with Metro guidelines for town centers.A new library and a future Commuter Rail station will provide public investment in the area.Given downtown Tigard's scale,location,the existing land-use pattern,and the relationship to the state, regional,and local transportation systems,a real opportunity exists to capture the emerging catalyst effect from these projects. • S • This project will result in a Tigard Downtown Improvement Plan(TDIP)and appropriate Comprehensive Plan revisions and Community Development Code amendments to implement the TDIP.The TDIP will provide a practical strategy for a community-supported,financially viable downtown revitalization effort stimulated by transportation infrastructure improvements. This project will examine the ideal mix of uses,functions,and character for the Tigard Town Center.The TDIP will integrate land use,urban design features,and transportation and economic considerations to support a vibrant,compact mixed-use area that supports a multi-modal transportation system and uses land more efficiently. Project Area The TDIP area("Plan Area")is an approximately 146-acre site. The Plan Area is bound by two state highways(Oregon Highway 99 West(OR 99W)and Hall Boulevard),and the Southern Pacific and Burlington Northern rail lines bisect the Plan Area.The TriMet Tigard Transit Center is adjacent to the rail lines,and the future Commuter Rail station platform.The existing Fanno Creek Trail connects the Plan Area with the Regional Trails System.The existing uses in downtown Tigard include diverse retail,residential,auto-dependent businesses,and large-lot light industrial businesses.The downtown core is surrounded by residential districts and is within walking distance from the existing civic buildings,including City Hall,a Tualatin Valley Fire& Rescue station,and the new library site. Transportation Relationship and Benefits The Plan Area is bound by two state highways(Highway 99W and Hall Boulevard).As part of the Washington County Commuter Rail system,the Plan Area will have a station platform adjacent to the Tigard Transit Center.The funding,construction,and operation of the Commuter Rail line will be the major transit development initiative in the City of Tigard(City). In addition, TriMet named City as a local service focus area in its Transit Investment Plan(TIP).The TIP focuses on key areas where growth and development will create the need for improved transit service over the next five years,and works in partnership with those communities.Lastly,the existing Fanno Creek Trail connects the Plan Area with the Regional Trails System. The Plan Area faces multiple transportation challenges:the proximity of OR 99W and its corresponding traffic issues;a limited street grid;a deficient pedestrian environment;limited circulation;auto-based uses requiring parking spaces;and accommodations for the Commuter Rail service and park and ride. This Transportation and Growth Management(TGM)project allows the City to work on a plan which would convert these multiple transportation challenges to opportunities.This project will focus on the relationship between land use and transportation;specifically,proposing transportation improvements that will not only support the Town Center's future land uses,but enhance the Town Center's multi-modal connectivity and functions.Ultimately,the proposed transportation improvement program will leverage revitalization of the Town Center. b. Problem Statement Land Use Context.The Metro Region 2040 Growth Concept Plan designates Tigard's downtown (the Central Business District)as a Town Center.Metro defines centers as higher density areas Tigard Downtown Improvement Plan 2 • • of employment and housing that are well served by transit to form compact areas of retail, cultural and recreational activities in a pedestrian-friendly environment.The Plan Arett's existing uses include one-story retail,multi-family residential,civic uses,surface parking lots,and large- lot light industrial businesses.These disparate uses and lack of street connectivity in the Plan Area have resulted in separate activity nodes with very different site requirements and activity patterns.The downtown core is surrounded by residential districts and is within walking distance via the Fanno Creek Trail to City Hall and the new library site;streetside,the pedestrian environment does not exist to connect these nodes. In summary: • The Plan Area includes a mixture of low-density,auto-dependent development along with more traditional main street retail. • Presence of light industrial businesses is not typical for traditional downtown development;while viable,these uses are currently non-conforming with the existing central business district zoning. • The current street infrastructure and type of land uses creates unconnected activity nodes with different site requirements and activity patterns. • Development densities and types of uses need to be evaluated for the Plan Area's potential to support a high level of efficient transit service and Town Center functional expectations. Transportation Context. The Plan Area is bound by two state highways(OR 99W and Hall Boulevard),which may merit special Oregon Highway Plan designations.The funding,construction,and operation of the Commuter Rail line will be the major transit development initiative in City. In addition,TriMet named City as a local service focus area in its TIP. The TIP focuses on key areas where growth and development will create the need for improved transit service over the next five years,and works in partnership with those communities.Lastly,the existing Fanno Creek Trail connects the Plan Area with the Regional Trails System and residential neighborhoods to the north and south of OR 99W. These opportunities will help the City of Tigard overcome the Plan Area's multiple transportation challenges:the proximity of OR 99W and its corresponding traffic issues;a limited street grid;a deficient pedestrian environment;limited circulation;auto-based uses requiring parking spaces;and the need to accommodate the Commuter Rail service and park and ride. In summary: • The presence of the elevated OR 99W impacts the Plan Area both as boundary and by its traffic patterns. • The Plan Area has a disparate combination of auto-based existing retail and industrial uses,some of which inhibit pedestrian and vehicular movement and activity. • The Plan Area lacks bike lanes,a continuous sidewalk system,and adequate pedestrian crossings,due partly to different site requirements of the varied land uses. • The Plan Area has limited circulation.The Plan Area is poorly linked to the surrounding areas,except via the state highways(OR 99W and Hall Blvd.),due to a constrained street grid. Tigard Downtown Improvement Plan 3 • 0 • The transit node area,including the existing transit center and the future commuter rail, lacks adequate pedestrian connections with the surrounding residential neighborhoods. • The introduction of Commuter Rail service and a new park and ride will require additional pedestrian and auto safely measures, • Density of development and types of uses need to be evaluated to support a high level of efficient transit service. c. Project Objectives • Examine the appropriate mix of land uses, functions,and character for the Tigard Town Center,and determine the key land use designations and transportation improvements required to achieve this vision. • Produce a downtown redevelopment plan that integrates land use, urban design, transportation and economic considerations to create a vibrant,compact mixed-use area that supports a multi-modal transportation system and uses land more efficiently. • Develop implementation strategies for achieving the Improvement Plan goals that leverage available state,regional and local resources for improvements in the near to mid-term,and propose additional public and market-based implementation mechanisms. • Base the TDIP upon support from Tigard citizens and the business community by building upon previous visioning efforts for the downtown,and actively soliciting broad-based public participation and involvement in the TDIP development. • Promote intergovernmental coordination by incorporating technical guidance from Tigard's state,regional and local government partners. • Comply with and implement state,regional, local plans and policies, including the 2040 Metro Urban Growth Management Functional Plan,the City"Transportation System Plan (TSP),2004 Metro Regional Transportation Plan (RTP),the 1999 Oregon I I ighway Plan (OHP),and the Metropolitan Housing Rule. • Formulate adoptable Comprehensive Plan revisions and Community Development Code amendments required to implement the TDIP. • Consider the merits of designating a Special Transportation Areas and/or Urban Business Area,on OR 99W and Hall Blvd.adjacent to downtown Tigard,as defined in the OHP, Policy 1B,as well as Metro RTP regional street design designations. • Determine actions to implement the 2040 Regional Non-single occupancy vehicle modal targets for town centers,as stated in 2000 Metro RIP. d. Deliverable Overview 1. Contractor shall submit all Contractor products to the City Project Manager for review prior to distribution at least one week in advance of any scheduled presentation of'the product,either by the Project Manager or Contractor,to the Technical Advisory Tigard Downtown Improvement Plan 4 { • • Committee(TAC)or Tigard Downtown Task Force(TDTF), For Contractor products to be presented to the broader public(i.e.an open house or public workshop)Contractor shall submit products to the Project Manager for review at least two weeks in advance of the event. Contractor shall address any comments and other feedback raised during the staff and public review process with changes incorporated in the final submittal of • interim and final products. 2. All products developed as part of this statement of work must use Microsoft Word,and all graphics and maps must be in AutoCAD or compatible format, Maps can be done in ArcView GIS if desired. All maps and graphics can be in color,but must be readable and usable as black and white reproductions,Contractor shall provide the City with one hard copy and an electronic version of all maps,graphics and deliverables. 3. Contractor shall provide one hard copy and an electronic version of all written deliverables to Agency Contract Administrator.Contractor shall provide three hard copies of the final TDIP and an electronic version to Agency Contract Administrator, 4. Contractor shall prepare maps and graphics for meeting presentations at a minimum of 24"by 36"size and mounted on a''/"foam core for ease of display. 5. City shall reproduce and distribute all handout materials for meetings. City shall prepare public meeting notifications,agendas and summaries. 6. All traffic analysis and roadway design work must be done by or under the supervision of an Oregon-registered(Civil or Traffic)professional engineer. II. PROJECT COOPERATION This statement of work describes the responsibilities of all entities involved in this cooperative project.In this Contract the Contractor shall only be responsible for those deliverables assigned to the Contractor.All work assigned to other entities are not bound by this Work Order Contract(WOC),but shall be bound by separate Intergovernmental Agreements which contain the same statement of work found in this WOC.The references to all parties in this statement of work other than the Contractor are merely for informational purposes and are in no way binding,nor are they parties to this WOC.Any tasks or deliverables assigned to a sub-contractor shall be construed as being the responsibility of the Contractor. Any Contractor tasks or deliverables which are contingent upon receiving information,resources,assistance,or cooperation in any way from another entity as described in this statement of work shall be subject to the following guidelines: 1.At the first sign of non-cooperation,Contractor shall provide written notice(email acceptable)to Agency Contract Administrator of any deliverables that may be delayed due to lack of cooperation by other entities referenced in the statement of work. 2.Agency Contract Administrator shall contact the non-cooperative entity/s to discuss the matter and attempt to correct the problem and/or expedite items determined to be delaying Contractor/project. Tigard Downtown Improvement Plan 5 u • • • If Contractor has followed the notification process described in item 1,and s delinquency of any deliverable is found to be a result of the failure of other referenced entities to provide information,resources,assistance,or cooperation,as described in the statement of work,Contractor will not be found in breach of contract.The Agency Contract Administrator will negotiate with Contractor in the best interest of the State,and may amend the delivery schedule to allow for delinquencies beyond the control of Contractor. III. KEY PERSONNEL Key Personnel. Contractor acknowledges and agrees that Agency selected Contractor, and is entering into this WOC, because of the special qualifications of Contractor's key people. In particular, Agency through this Contract is engaging the expertise, experience,judgment, and personal attention of David Siegel, AICP ("Key Personnel"). Contractor's Key Personnel shall not delegate performance of the management powers and responsibilities he/she is required to provide under this WOC to another(other) Contractor employee(s)without first obtaining the written consent (email acceptable) of Agency. Further, Contractor shall not re-assign or transfer a Key Person to other duties or positions such that a Key Person is no longer available to provide Agency with his/her expertise, experience,judgment, and personal attention, without first obtaining Agency's prior written consent to such re-assignment or transfer. In the event Contractor requests that Agency approve a re-assignment or transfer of a Key Person,Agency shall have the right to interview, review the qualifications of, and approve or disapprove the proposed replacement(s)for the a Key Person. Any approved substitute or replacement for a Key Person shall be deemed a Key Person under this WOC. IV.STATEMENT OF WORK AND SCHEDULE TASK 1 Project Management and Public Involvement Objectives • Effectively manage this project within the given resources and timeline • Ensure stakeholder involvement and broad-based public participation in the TDIP development • Ensure intergovernmental participation to ensure compliance with state and regional plans and policies,and coordination with other efforts affecting the TDIP Plan Area Subtasks Prior to project commencement,City shall develop Public Involvement Program to provide effective broad-based public participation..The City shall implement program through tasks identified in this statement of work. Prior to project commencement,City shall expand current Tigard Downtown Task Force (Task Force)to provide for increased stakeholder representation as determined by Tigard City Council.Task Force shall provide ongoing oversight and policy direction.Task Force shall act as the citizen advisory committee and will meet eight times during this project,not including additional public workshops.Contractor shall attend all Task Force meetings.City Tigard Downtown Improvement Plan 6 • • • shall develop Task Force roster and confirm membership.City shall manage all meeting logistics:facility arrangements,announcements,reproduction and distribution of materials, agendas and meeting summaries. Project Management Group(PMG)shall manage and assess project work progress, provide general oversight,ensure compliance with TGM requirements,and prepare for public meetings.The PMG must consist of the City Project Manager,Agency Contract Administrator,Contractor,and others as deemed necessary by these parties.The PMG generally will meet at the beginning of each major task(six meeting identified in this statement of work)as determined by the City Project Manager; up to two additional meetings may be scheduled during this project as determined by the City Project Manager and Agency Contract Administrator,City shall develop PMG roster and confirm membership. Kick-off PMG meeting will be held within two weeks of Notice to Proceed. City shall manage all meeting logistics and arrange facility,meeting notification, agendas and summaries. TAC shall provide technical review,facilitate coordination among government agencies and other planning efforts affecting the TDIP study area,and ensure compliance with state and regional plans and policies.The TAC must be composed of representatives from the City, Agency, Metro, Department of Land Conservation and Development,TriMet and Washington County.Through the Metro representative,conflicts or inconsistencies between Metro's OR 217 Corridor Study and TDIP shall be identified. The TAC shall meet four times based upon a schedule determined by the PMG at the project's Kick-off Meeting.Contractor shall attend four TAC meetings.City shall develop TAC roster and confirm membership.City shall manage all meeting logistics:facility arrangements,meeting announcements,agendas, summaries of previous meetings/public events, reproduce and distribute to the TAC in advance of the meetings and summary of TAC meetings.Contractor shall utilize presentation materials and handouts prepared for previous Task Force meetings and public events to present information at the TAC meetings. Contractor deliverables must be in Word and/or Excel format(pdf also acceptable).Geographic Information Systems(GIS)products must be ArcView-based.All drawings shall be done in Adobe Illustrator,MicroStation or AutoCAD .Drawings can be in color, however,they must be legible in black and white. Contractor shall provide to City a hardcopy and electronic copy of all draft handouts and reports 7-10 days prior to City deadline for reproduction/distribution and final versions three days prior to City deadline for distribution for Task Force,TAC,Community Dialog and Public Open House meetings,and final hardcopy and electronic version 10 days prior to each event. City shall reproduce and distribute all written materials. All traffic analysis must be performed by or under the review of an Oregon-registered professional engineer(Civil or Traffic).Traffic analysis and software(HCS,Synchro,Traffix, etc.)must follow Highway Capacity Manual methods. Region 1 Traffic Unit shall review all traffic deliverable.8.City shall act as Project Manager and oversee execution of tasks and deliverables as described in the statement of work. City shall provide Contractor a consolidated review of all Contractor draft written materials. Deliverables City Deliverables (Budget:$5,9651 1.1 Committee Rosters for PMG,and TAC 1.2 Logistics and participation in Kick-off Meeting(PMG#1) 1.3 Bi-monthly status reports • Contractor Deliverables (Budget:$1,016) 1.1 Participation in Kick-off Meeting (PMG#1) Tigard Downtown Improvement Plan 7 1 .1 J ® • Timeline: Month 1 and throughout project.(Meeting deliverables are listed in subtasks throughout the project.) TASK 2: Review and Document Existing Conditions in the TDIP study area; identify Opportunities and Constraints Objectives • Define TDIP study area boundary(including a"transition area"for multi-modal transportation and environmental context.) • Establish a guiding framework for the planning effort through review of public policies, plans,regulatory requirements,related studies,and other documents that relate to the TDIP study area. • Analyze the current densities,economic trends,and demographics of the surrounding area to determine the size and type of town center the TDIP study area can support. • Document existing land use and transportation conditions in the TDIP study area to establish a 2004 baseline and identify key issues and planning implications,i.e., Opportunities and Constraints,specific to the TDIP study area. Subtasks 1. City,Contractor and Agency Contract Administrator shall hold a joint"Discovery Meeting"(PMG#2)to discuss and refine the following:geographic and functional context,existing and future land uses and ped/bike facilities,development and redevelopment opportunities,environmental opportunities and constraints(e.g.,wetland, flood plain, Fanno Creek),and study area boundary.The study area boundary must include a"transition area"for consideration of multi-modal transportation links and environmental factors only.City shall schedule the meeting and provide the facility. 2. City shall conduct a Walking Tour of TDIP study area with the TAC,Task Force,and Contractor to expose all members to the TDIP study area's physical environment and Central Business District(CBD)zone boundaries. City shall produce TDIP study area map for the tour and document participants'comments. 3. City shall produce GIS existing conditions maps and provide available data for the following land use and transportation elements within the TDIP study area using available information from the City's GIS program:zoning,Comprehensive Plan designations,existing land uses,parcel sizes,building footprints,environmental resources,age of structures, non-conforming uses,vacant or underutilized land, existing and planned transportation routes for all modes,and applicable transportation designations. 4. City shall prepare a binder of all existing conditions data collected for Downtown Tigard in 2003.The binder must include summaries of existing conditions in both written and tabular form(where appropriate).City shall give binder to Contractor. Elements must include: a. Policies(identify and summarize local,regional and state public policies and plans relevant to downtown Tigard) b. Land use(existing land uses,parcel sizes,building size and orientation, environmental resources,age of structures,non-conforming uses,vacant or underutilized land). The summary is intended to characterize prevailing or extraordinary issues in the TDIP study area,not to describe conditions on individual parcels. Tigard Downtown Improvement Plan 8 • c. Prevailing architectural and site design elements(number of stories, building materials,façade treatments of ground floor and upper stories,building heights, orientation of building entrances,and Recommended Design Elements for the Downtown Commuter Rail Station). d. Parking inventory for on-and off-street parking and on-street parking demand (counts,demand,and turnover) e. Demographics(US Census data including age,household size,employment, income) f. Economic conditions(tenant mix,ownership,vacancies,assessed values,and number of employees,land-to-building value ratios) g. Transportation(City of Tigard Transportation System Plan,2004 Metro Regional Transportation Plan,the 1999 Oregon Highway Plan,existing mode-share data from Metro, Tigard Commuter Rail Traffic Impact Study) 5. Contractor shall conduct an Economic Analysis Study of the TDIP study area and produce a report of their findings.The Economic Analysis Study must assess the current market conditions for office,retail,and industrial businesses,and residential, both in the Downtown and in comparison to appropriate competing markets outside the TDIP study area.The Economic Analysis Study must consider changes that have occurred since the ODDA Resource Team Report for Downtown Tigard(2000),supply/demand characteristics that exist in and affect the TDIP study area,and real estate and demographics trends and forecasts.The study must evaluate the TDIP study area's current and projected market area and the TDIP study area's ability to support different market segments in the near term and the long term. 6. Contractor shall produce a draft Existing Conditions/Opportunities and Constraints Report.Contractor shall address land use and transportation(including parking)existing conditions and policies in the Existing Conditions/Opportunities and Constraints Report. The Existing Conditions/Opportunities and Constraints Report must summarize the existing conditions binder data provided by City,GIS existing conditions map and data layers, vision statements from previous City plans and studies,and identify key issues and planning implications of the opportunities and constraints for each topic area. In the Transportation section,Contractor shall describe the characteristics and criteria for establishing special roadway designations(Special Transportation Area, Urban Business Area,on Hall Blvd,adjacent to Tigard downtown,as defined in the 1999 Oregon Highway Plan,Policy 18; Metro RTP"boulevard"street design standards and boundaries for Hall Blvd.and Pacific Highway-OR 99W;RTP"community boulevard" designation for Main Street,and generally discuss the relationship of these designations to existing and planned land uses. 7. City shall conduct a TAC meeting(TAC#1)to provide review and comment on draft Economic Analysis study,and draft Existing Conditions/Opportunities and Constraints report. Contractor shall present the reports and record input from TAC members. 8. City shall conduct a Task Force meeting(Task Force#1)to provide review of draft Economic Analysis study,and the draft Existing Conditions/Opportunities and Constraints report.Contractor shall prepare visual aids and summaries of Economic Analysis study and Existing Conditions/Opportunities and Constraints reports to convey information to attendees. Contractor shall present information and record revisions proposed by Task Force members. 9. Contractor shall produce final Economic Analysis study,and final Existing Conditions/Opportunities and Constraints report that reflects input from TAC and Task Force. Deliverables Tigard Downtown Improvement Plan 9 • • City Deliverables (Budget:$6,000) 2.1 "Discovery Meeting"(PMG#2):logistics,participation 2.2 Conduct Walking Tour:logistics,handouts,summary of comments 2.3 TDIP study area map 2.4 Land Use and Transportation Existing Conditions GIS Maps and Data Layers 2.5 Existing Conditions Binder 2.6 TAC meeting#1:logistics and facilitation 2.7 Task Force meeting#1:logistics and facilitation 2.8 Consolidated review of draft reports Contractor Deliverables: (Budget:$20,300 2.1 "Discovery Meeting"(PMG#2) 2.2 Attendance at Walking Tour 2.3 Draft and Final Economic Analysis Study 2.4 Draft and Final Existing Conditions/Opportunities and Constraints Report 2.5 TAC Meeting#1:present reports, lead discussion,record revisions to draft reports. 2.6 Written summaries and visual aids to present Economic Analysis and Existing Conditions/Opportunities and Constraints reports to Task Force 2.7 Task Force Meeting#1:lead discussion,record revisions to draft reports Timeline: Months 2-3 TASK 3: Develop Preliminary Downtown Tigard Design Concept Objectives: • Develop Guiding Principles and Evaluation Criteria that reflect previous visioning work, Downtown Tigard planning documents and existing local and regional policies to guide design concept formation. • Provide Task Force with understanding of land use and transportation planning concepts and terms to prepare them to lead community dialog meetings(with assistance and support from City and Contractor) • Develop a consensus-based Downtown Tigard Design Concept that embodies the Guiding Principles,acknowledges the opportunities and constraints identified in Task 2, and provides a land use and transportation framework for the Downtown Tigard Improvement Plan • Establish a solid foundation for community support of the Downtown Tigard Design Concept by providing an engaging process that ensures public participation. • Ensure TAC members are kept informed of community concerns and desires that arise from the public process,and ensure that the resulting design concept is technically sound. Subtasks 1. City shall provide logistics for Project Management Team Meeting#3,which is to coordinate implementation of the following subtasks.City,Agency and Contractor shall participate. 2. Task Force shall develop Guiding Principles and specific Evaluation Criteria during Task Force meeting#2.Guiding Principles must be based on previous visioning work(Tigard Beyond Tomorrow, Downtown Task Force work),and studies(ODDA report, Recommended Design Elements for the Commuter Rail Station),and be consistent with City Comprehensive Plan policies,and regional and state plans and policies. Working from vision statements summarized in Task 2,Contractor shall facilitate the development Tigard Downtown Improvement Plan 10 ® • of the Guiding Principles,and the refinement of these principles into specific Evaluation Criteria to evaluate the iterative,integrated land use and transportation alternatives to be produced in Task 4. Contractor shall produce a memorandum, Guiding Principles and Evaluation Criteria for the Tigard Downtown Improvement Plan. Contractor shall facilitate discussion to propose boundaries for the Tigard Town Center. 3. Contractor shall develop and refine a Downtown Tigard Design Concept supported by the Task Force and community stakeholders that must be included as a criterion for the evaluation of land use and transportation alternatives.The Preliminary Downtown Tigard Design Concept must be based on the Guiding Principles,the previously identified opportunities and constraints,previously adopted plans and the Region 2040 Town Center concepts.The Preliminary Downtown Tigard Design Concept must generally address proposed land uses and zoning(types of uses,mix,density/intensity),urban design features(such as building setback,number of stories, landscape types,and streetscape designs),parking arrangements,and provisions for alternative modes of transportation and connectivity. 4. Task Force with City shall lead Community Dialog—Session One that must consist of five community dialog meetings(focus group format)throughout the community in small groups or in conjunction with public events(venues to be agreed upon by City and Contractor with Task Force consultation)to provide an opportunity to introduce the project to the community and record comments on the Guiding Principles and Preliminary Downtown Tigard Design Concept.Contractor shall produce written materials on Existing Conditions,Economic Analysis&Opportunities and Constraints that City shall reproduce for distribution at the Community Dialogs,Materials must include full size display maps and reductions,a project fact sheet and report summaries, and comment questionnaires. City shall make meeting arrangements,produce meeting summaries,and invite participants based on stakeholder groups identified by the Task Force.Contractor shall attend each community dialog as a technical resource. 5. Contractor shall produce text and conceptual drawings to illustrate the Preliminary Downtown Tigard Design Concept.The Preliminary Downtown Tigard Design Concept must propose Tigard Downtown Improvement Plan boundaries. The Preliminary Downtown Tigard Design Concept must be based on the outcome of Community Dialogs —Session One,the Guiding Principles,the previously identified Opportunities and Constraints,previously adopted plans,and the Region 2040 Town Center concepts. 6. City shall conduct a second Task Force meeting in order to refine the Preliminary Downtown Tigard Design Concept and obtain input from the Task Force members. Contractor shall facilitate the meeting and revise the Preliminary Downtown Tigard Design Concept based on comments received. Deliverables City Deliverables: (Budget:$6,000) 3.1 PMG Meeting#3:logistics,participation 3.2 Task Force Meeting#2: logistics and facilitation 3.3 Community Dialogs—Session One: logistics,facilitation 3.4 TAC Meeting#2: logistics and facilitation 3.5 Consolidated review of draft reports Contractor Deliverables: (Budget:$16,121) 3.1 PMG meeting#3 participation 3.2 Task Force Meeting#2:facilitate discussion 3.3 Draft and final Guiding Principles and Evaluation Criteria Tigard Downtown Improvement Plan 11 • 3.4 Community Dialogs—Session One:written materials and graphics,attend,record comments 3.5 Facilitate TAC Meeting#2: 3.6 Draft and revised Preliminary Downtown Tigard Design Concept, including text and conceptual drawings. Timeline:Months 3-5 TASK 4: Develop Land Use and Transportation Alternatives. Refine Preliminary Downtown Tigard Design Concept Objectives • Refine the Preliminary Downtown Tigard Design Concept into more specific land use and transportation components to create an integrated Land Use and Transportation Alternative in three phases:Initial, Refined and Preferred—that reflect the Guiding Principles and project goals and objectives. • Each alternative phase shall be prepared drawing on the Contractor's professional expertise,technical expertise of the TAC,and the Task Force's everyday knowledge of the TDIP study area. • Hold an interactive community workshop to take comments on the Initial Land Use and Transportation Alternative. • Conduct Community Dialog—Session Two to take public comment on the Refined Land Use and Transportation Alternative. • Hold an interactive Task Force meeting to prepare the Final Land Use and Transportation Alternative based on public input. Subtasks 1. Two PMG meetings(PMG#4 and#5)must be held during this Task to coordinate the work. City shall provide logistics. 2. Contractor shall develop the Initial Land Use and Transportation Alternative—an integrated land use and transportation plan that reflects the deliverables from Tasks 2 and 3 and refines the Preliminary Downtown Tigard Design Concept.The Initial Land Use and Transportation Alternative must provide a range of options for TAC and Task Force review,and must address land uses,density,zoning,streetscape design and urban design.Contractor shall produce text,maps and drawings to explain and illustrate the alternative.The land use alternatives must consider the relationship to the Preliminary Downtown Tigard Design Concept and the transportation alternatives and network;and evaluate the feasibility of implementation. 3. Transportation elements must consider the application of special OHP and Metro designations to TDIP study area roadways as appropriate based on land use alternatives.The transportation alternatives must provide a range of options for TAC and Task Force review,and must address all modes,circulation,connectivity, parking,and street design standards.The Initial Land Use and Transportation Alternative must include explanatory text,maps and drawings;must consider the relationship to the Guiding Principles and regional policy objectives;and feasibility of implementation. 4. City shall provide logistics and facilitate Task Force Meeting#3,which must be held to consider TAC comments and public comments from Community Dialog—Session One,. Contractor shall present a summary of comments and lead a discussion of each Land Use and Transportation Alternative based on the Evaluation Criteria in order to capture proposed revisions to the land use and transportation alternative. Tigard Downtown Improvement Plan 12 • 5. Contractor shall facilitate an interactive Community Workshop to educate, inform and involve the stakeholders and the public on the Initial Land Use and Transportation Alternative.City shall provide meeting room and logistics,provide notification and invite interested parties,reproduce handouts,assist with facilitation,and provide summary of comments received.Contractor shall prepare presentations,graphics,maps and other meeting materials required to achieve the Community Workshop's objectives. 6. City shall provide logistics and facilitate Task Force Meeting#4,at which City and Contractor shall conduct an interactive debriefing to compile input from the community workshop.The primary purpose of the meeting is to generate the basic approach for developing the Refined Land Use and Transportation Alternative based on the public input received. 7. Contractor shall conduct a qualitative transportation assessment of both the Initial and Refined Land Use and Transportation Alternative to ensure overall transportation system viability.Assessment must include recommendations to maintain multi-modal safety and connectivity,intersection functionality,sound travel lane configurations,streetscape design and access control.Contractor shall prepare a transportation technical memorandum summarizing analysis conducted for both the Initial and Refined Land Use Alternatives to be reviewed by the TAC. 8. Contractor shall present the Refined Land Use and Transportation Alternative at TAC Meeting#3 for preliminary evaluation,including draft graphics and diagrams.Using the evaluation criteria,City and TAC shall assess each alternative and provide technical feedback to Contractor to make refinements prior to Task Force meeting.Contractor shall refine alternatives based on TAC comment and update graphics and diagrams accordingly. 9. Task Force with City shall lead Community Dialog—Session Two must consist of five community dialog meetings throughout the community in small groups(i.e.,coffee talk style)or in conjunction with public events to provide an opportunity to discuss the Refined Land Use and Transportation Alternative with targeted groups(venues to be agreed upon by City and Contractor with Task Force consultation).City shall make meeting arrangements,reproduce meeting handouts and summaries,and invite previous public meeting participants(including Community Dialog Session One participants)to obtain their comments on both land use and the transportation alternatives.Contractor shall produce handout materials and attend dialogs as a technical resource. Handout materials must include full size display maps and reductions,project fact sheet,report summaries,and comment questionnaires. 10.City shall provide logistics and facilitate Task Force Meeting#5,at which City and Contractor shall conduct an interactive debriefing to compile information from the community dialog meetings primary purpose of the meeting shall be to generate the basic approach for developing the Preferred Land Use and Transportation Alternative based on public input. 11.Contractor shall evaluate transportation performance for the baseline case(existing and 2025)and for Preferred Land Use and Transportation Alternative. Modeling must be done using Metro's EMME2 model,and results must be expressed as volume to capacity ratios,post-processed using the National Cooperative Highway Research Program Report 255 process. Contractor shall document modeling results in a traffic analysis technical memorandum. 12.Contractor shall produce Downtown Tigard Design Concept Plan document. Elements must include: refined Downtown Tigard Design Concept, Preferred Land Use and Transportation Alternative and transportation modeling.Downtown Tigard Design Concept Plan must include diagrams prepared for Task Force.Text must support the Tigard Downtown Improvement Plan 13 diagrams,and provide an overview of the key land use,zoning,transportation,and market characteristics of the Downtown Tigard Design Concept. 13.Contractor shall produce Tigard Downtown Improvement Plan Poster depicting the Preferred Land Use and Transportation Alternative, Design Concept and five to ten perspective illustrations. Poster will be used for Open House and City Council/Planning Commission meetings in following task to graphically convey Task Force's work.City shall reproduce and distribute poster. Deliverables City Deliverables: (Budget:$10,000) 4.1 Community Dialogs-Session Two: logistics,attendance,summary of comments 4.2 Community Workshop: logistics,co-facilitation,summary of comments 4.3 Task Force meetings#3,4 and 5:logistics,facilitation 4.4 PMG meeting#4 and 5:logistics,participation 4.5 TAC meeting#3:logistics and facilitation 4.6 Consolidated review of draft reports 4.7 Reproduction and distribution of Tigard Downtown Improvement Plan Poster Contractor Deliverables: (Budget:$58,555) 4.1 Initial, Refined and Preferred Land Use and Transportation Alternatives 4.2 Transportation analysis technical memorandum 4.3 Community Workshop: presentations,co-facilitation,graphics,maps and written materials 4.4 Community Dialogs—Session Two(5 meetings):written materials and graphics,attend, 4.5 Tigard Downtown Design Concept plan document 4.6 Tigard Downtown Improvement Plan Poster—electronic(Adobe Acrobat pdf)two-sided, 24"x36"color depicting the Preferred Land Use and Transportation Alternative, Design Concept and up to ten perspective illustrations. 4.7 Task Force Meetings#3,4 and 5:presentations,facilitate discussion 4.8 PMG meeting#4 and 5 participation 4.9 TAC meeting#3:presentation,facilitate discussions Timeline:Months:6-8 TASK 5: Develop and Recommend Implementation Strategies. Prepare Tigard Downtown Improvement Plan. Objectives • Develop realistic short-term and medium-term strategies to implement the Tigard Downtown Design Concept,identifying timelines,costs and implementers. Integrate the implementation strategies and the Tigard Downtown Design Concept into Proposed and Recommended Tigard Downtown Improvement Plan documents that allow the community and local officials to easily understand the vision,concept,and implementation strategies. • Address local and regional policy objectives through amendments to the City Comprehensive Plan and zoning code,where appropriate. • Following conclusion of this Project,City shall advance the Recommended Tigard Downtown Improvement Plan and associated City Comprehensive Plan and zoning code amendments to the Tigard City Council for adoption. Tigard Downtown Improvement Plan 14 • ® • Subtasks 1. PMG Meeting#6 shall be held to coordinate the work in Task 5. City shall provide logistics; 2. Contractor shall develop short-and medium-term strategies for implementation of the Tigard Downtown Design Concept and its preferred land use and transportation alternative including cost estimates, phasing and funding strategies.The implementation strategy must identify and recommend economic strategies appropriate for the TDIP Study Area to support redevelopment and infiil strategies which must address actions for achieving mode-split targets for town centers as stated in the Metro RTP;access management,parking ratios and design;any OHP and Metro RTP facility designations merited for the TDIP Study Area. 3. City shall provide logistics and facilitation for Task Force meeting#6.Contractor shall prepare a memorandum on draft implementation strategies and present to the Task Force. 4. Contractor shall produce a memorandum of concept level recommendations for City Comprehensive Plan and Zoning Ordinance revisions needed to implement the Tigard Downtown Design Concept,including design standards and design review guidelines. City shall prepare text language for recommended Comprehensive Plan and Zoning Ordinance revisions(outside of this project). 5. Contractor shall prepare a Proposed Tigard Downtown Improvement Plan,with the following components: a) Land use and urban design(description and graphic presentation) b) Concept level recommendations for City Comprehensive Plan and Zoning Ordinance revisions c) Proposed Transportation System Plan amendments, if applicable d) Cost estimates, phasing and funding recommendations for public improvements. e) Implementation strategies including proposed Highway segment and Metro Street design designations and the identification of transportation projects not in the adopted RTP. Contractor shall finalize recommendations for phasing and funding strategies with the Task Force during a Task Force meeting. 6. City shall provide logistics and facilitation for TAC meeting#4 and Task Force meeting #7 at which Contractor shall present the Draft Tigard Downtown Improvement Plan. City shall provide meeting logistics,announcement,agenda and summary. 7. Contractor shall conduct Community Open House to obtain public comment needed to refine the Proposed Tigard Downtown Improvement Plan and to address implementation and public investment strategies to support redevelopment and infiil in the TDIP study area.Contractor shall prepare presentations,graphics,maps and other written materials necessary to achieve the Community Open House's objectives.City shall provide meeting logistics and staff support. 8. City shall coordinate a joint Planning Commission-City Council work session.City shall produce agenda,meeting logistics,reproduction/distribution of materials and attend the session.Contractor shall present the Draft Tigard Downtown Improvement Plan. 9. Contractor shall prepare a draft Recommended Tigard Downtown Improvement Plan based on comments from the public,TAC,Task Force, Planning Commission,and the City Council. 10.City shall provide logistics and facilitate Task Force meeting#8 to review and finalize the Recommended Tigard Downtown Improvement Plan. Contractor shall attend to provide technical assistance for discussion.Contractor shall produce final Recommended Tigard Downtown Improvement Plan document. Tigard Downtown Improvement Plan 15 Following conclusion of Project,City shall produce Comprehensive Plan and Zoning Code amendments,and complete Tigard Downtown Improvement Plan adoption process by Planning Commission and City Council. Deliverables City Deliverables: (Budget:$6,0001 5.1 Community Open House:logistics,staffing 5.2 Consolidated comments on recommended Comprehensive Plan and code revisions 5.3 Task Force Meetings#6:logistics and facilitation 5.4 Task Force Meeting#7: logistics and facilitation 5.5 Task Force Meeting#8:logistics and facilitation 5.6 TAC meeting#4,logistics and facilitation 5.7 PMG meeting#6:logistics, participation 5.8 Joint Planning Commission/City Council work session: logistics, notification,reproduce materials,agenda,summary Contractor Deliverables: (Budget:$31,618 5.1 Proposed and Recommended Downtown Tigard Improvement Plan 5.2 Conduct Community Open House:presentations,graphics,maps and written materials 5.3 Joint Planning Commission-City Council work session—present summary of TDIP. 5.4 Task Force Meetings#6:draft implementation strategies memorandum and presentation 5.5 Task Force Meeting#7—present Draft TDIP 5.6 Task Force Meeting#8—provide technical assistance for discussion of Recommended TDIP. 5.7 TAC meeting#4:Attend,present summary of Recommended TDIP 5.8 Participate in PMG meeting#6 Timeline: Months 9-11 Tigard Downtown Improvement Plan 16 • • • V.CONTRACT BUDGET Budgets for Contractor work are fixed amounts and generally deliverable-based. Amounts for grantee-prepared work are estimates based on time and materials. Below is a project budget summary,including City cost estimates. City Personnel Hours Pay Rate Cost Project Manager 309 $45. $13,905 Assoc.Planner 477 $30 $14,310 Assoc.Planner:GIS Specialist 100 $30 $3,000 City Engineer 50 $55 $2,750 ESTIMATED PROJECT BUDGET Contractor(TGM City Match Total Grant), Amount Task 1—Project 1,016 5,965 $6,981 Management&Public Involvement Task 2—Existing 6,000 $26,300 Conditions/Opportunities 20,300 &Constraints Task 3 Preliminary 6,000 $22,121 Downtown Tigard Design 16,121 Concept Task 4—Land Use and 10,000 $68,555 Transportation 58,555 Alternatives.Final Downtown Tigard Concept Plan Task 5—Implementation 6,000 $37,618 Strategies, Tigard 31,618 Improvement Plan Subtotal 127,610 33,965 161,575 City: Est. Direct Expenses -•• 15,000 15,000 TOTAL $127,610 $48,965 $176,575 Tigard Downtown Improvement Plan 17 • l� BUDGET SUMMARY Total grant amount:$127,610 Consultant amount 127,610 Grantee Match 47,960 Total Project 175,570 CONTRACTOR BUDGET BREAKDOWN Deliverable Task Task Description Budget Budget TASK 1 Project Management&Public Involvement $1,016 1.1 Participation In Kick-Off Meeting(PMG#1) $1,016 TASK 2 Existing Conditions/Opportunities&Constraints $20,300 2.1 Discovery Meeting(PMG#2) $2,400 2.2 Walking Tour $1,682 2.3 Draft&Final Economic Analysis Study $2,400 2.4 Draft&Final Existing Conditions/Opportunities& $7,033 Constraints Report _ _ 2.5 TAC Meeting#1 $761 2.6 Written summaries and visual aids for presentations $3,423 2.7 Task Force Meeting#1 $2,601 TASK 3 Preliminary Downtown Tigard Design Concept $16,121 3.1 PMG Meeting#3 $761 3.2 Task Force Meeting#2 $2,604 3.3 Draft&Final Guiding Principles,Evaluation Criteria& $2,544 Vision 3.4 Community Dialogs(5) $2,239 3.5 TAC Meeting#2 $454 3.6 Draft&Revised Preliminary Downtown Tigard Design $7,519 Concept-text and drawings TASK 4 Land Use and Transportation Alternatives.Final $58,555 Downtown Tigard Concept Plan 4.1 Initial,Refined and Preferred Land Use& $25,117 Transportation Alternative 4.2 Transportation Technical Memorandum $4,038 4.3 Community Workshop $4,037 4.4 Community Dialogs(5) $2,689 4.5 Tigard Downtown Design Concept plan document $11,000 4.6 Tigard Downtown Improvement Plan Poster $3,500 4.7 Task Force Meetings#3,4,5 $6,300 4.8 PMG Meeting#4 and 5 $1,420 4.9 TAC Meeting#3 $454 TASK 5 Implementation Strategies,Tigard Improvement Plan $31,618 5.1 Proposed and Recommended Downtown Tigard $22,503 Improvement Plan 5.2 Community Open House $4,242 5.3 Joint Planning Commission -City Council Work $1,068 Session Tigard Downtown Improvement Plan 18 0 • 5.4 Task Force Meeting#6—Implementation Strategies $761 5.5 Task Force Meeting#7—Draft TDIP $761 5.6 Task Force Meeting#8—Recommended TDIP $761 5.7 TAC Meeting#4 $761 5.8 PMG Meeting#6 $761 TOTAL $127,610 Tigard Downtown Improvement Plan 19 TGM GRANT T G M G R A N T Meeting Schedule Adoption July Aug Sep _Oct. Nov. Dec Jan Feb March April May June July Aug Task 2 TFO Overview,meet consultant,process. TFO Design 101/Guiding Principles TF1 Existing Conditions,Opp Con Guiding Principles TF1 2 = Task 3 TF2 Design Academy Prep/Design Concept TF2 • CD1 Community Dialogs CD1 9/20-10/22 • TF3 Debrief on CD,Prelim Alternative TF3 Task 4 W1 Workshop#1 wi TF4 Debrief mtg;refine alternatives TF5 CD2 Community Dialogs CD2 1119 -2/1 TF5 Debrief/Preferred Alt. TF6 10 - Task 5 TF6 Phasing/Funding Strategies TF7 •,. Open House OH1 23;: • TF7 Review Draft Plan - TF8 Finalize Plan TF9 City Council/PC Worksession CCPC tbd