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08/16/2004 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes August 16, 2004 1. CALL TO ORDER President Padgett called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Padgett; Commissioners Anderson, Bienerth, Buehner, Haack, Meads, and Sutton Commissioners Absent: Commissioners Caffall and Munro Staff Present: Barbara Shields, Planning Manager; Julia Hajduk, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS • Commissioner Marty Anderson and alternates Teddi Duling and David Walsh were introduced. • Commissioners Buehner and Sutton gave a brief update on the Planned Development Review committee; Commissioner Haack reported on the Tree Board. • The next meeting is scheduled for September 20th to discuss Planned Developments. 4. APPROVE MEETING MINUTES It was moved and seconded to approve the July 19, 2004 meeting minutes as submitted. The motion passed by a vote of 4-0. Commissioners Anderson, Haack, and Sutton abstained. 5. GOAL 5 UPDATE Associate Planner Julia Hajduk provided an update on Goal 5 (Exhibits A and B). She discussed the three ranges of"limit"— light, moderate, strict. She reported that the loss of capacity issue and how lost density might be replenished is still being reviewed by the coordinating committee. They are also considering doing an analysis on the resources that will be protected and the resources that will be lost. Proposed mitigation ratios are: for lightly limit, a ratio of 1 to1.2; for moderately limit, a ratio of 1 to 1.5; and for strictly limit, a ratio of 1 to 2. Hajduk said developers could mitigate offsite within the same vicinity or pay a fee in lieu. The Commissioners had the following concerns/issues: • What about already developed parcels that have a resource? • How would Goal 5 regulations apply to Areas 63 and 64? PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 1 • Who would collect the fee in lieu and where would those funds be spent? • Would there be a timeframe developers could expect for a decision on an alternative analysis, e.g., like the 120-day rule for planning decisions? • Is there an appeal process for map corrections? • Are we pushing a lot of development that might be spread over a number of years (developers will get their land use applications in before the new regulations become effective)? • Would the analysis be for just our basin? • What about regulating backyards and property owner rights? • If someone has a resource that covers a majority of their property, when would a "taking" happen? What triggers a "taking"? Hajduk will report back to the Planning Commission in September. 6. DISCUSSION - DOWNTOWN IMPROVEMENT PLAN PLANNING PROCESS Planning Manager Barbara Shields reported on the Downtown Improvement Plan Planning process. She reviewed the scope of work and noted that the grant is $130,000. The timeline for the project is one year; the plan will be done by the end of June 2005. As part of the Downtown Improvement Plan, we will be looking at the transportation network, land uses, environmental issues, and potentially zoning designations and development standards. Commissioner Buehner suggested looking at redesigning the Commercial Street intersection. Also, President Padgett asked that we look at the ODOT Corridor Study for funding possibilities. Shields noted that the consultant, Parametrix, provided a workflow diagram (Exhibit C). The Downtown Task Force will be working with people in the community and is hoping to give 100 presentations during September and October. Commissioner Buehner volunteered to host a presentation at her home. Shields asked if the Planning Commission would like to have a joint work session with the Council and the consultant in September. Generally, the Commissioners preferred to be involved later on in the process. Commissioner Buehner suggested the Downtown Task Force not just focus on the existing downtown boundaries; they should look at what their needs will be 10-15 years from now. President Padgett believes the best way for the Planning Commission to be involved is to let the Downtown Task Force complete their assigned task for the downtown and then meld it into what the Commission's vision is for the rest of the area. Commissioner Buehner would rather tell the Downtown Task Force about issues that should be looked at early in the process. President Padgett recommended that Barbara Shields and Commissioner Munro communicate the PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 2 Planning Commission's concerns to the Downtown Task Force. Shields and Munro can then report back to the Commission. 7. BULL MOUNTAIN ANNEXATION PLAN UPDATE The Commissioners were given copies of the final decision, which adopted the Annexation Plan as a guideline, not as a part of the ballot measure. Barbara Shields reported that between now and November, Council will develop a strategy on how to proceed. She asked the Commission if they would like to be involved in the process, e.g., hosting Coffee Talks, etc. President Padgett said he would be interested in Coffee Talks with City of Tigard residents. Commissioner Haack is also interested in participating, with both City of Tigard and Bull Mountain residents. Commissioner Buehner said she would be glad to share her experiences with Council. She will send a memo. 8. COMPREHENSIVE PLAN UPDATE Barbara Shields noted that the Commission held several meetings last Spring to discuss the scope of the Comprehensive Plan update. Staff waited until after the Bull Mountain decision before continuing with the update. Shields said that Julia would meet with the Commission in September to finish the land use inventory piece. In October, the Commission will strategize about the overall scope of work and get ready for a joint meeting with the Council in November. 9. OTHER BUSINESS President Padgett advised that there would be a candidates forum lunch at the Chamber of Commerce on September 21St at the Greenwood Inn. He also discussed the importance of Commissioner meeting attendance. 10. ADJOURNMENT The meeting adjourned at 9:00 p.m. Gaynor, Tannin J ommission Secretary i+.4 66- ATTEST: Pr i dent Mark Padgett PLANNING COMMISSION MEETING MINUTES -August 16,2004-Page 3 (Exb,+ Regulatory program overview and impacts Balance between protection and mitigation : _ I 0 11©(ojai5na 11(0 G U I11011�Will 1 ]IS� �I c,l i i� If IIICJv it /1111K III nu If i rliin�� 1110 I r�.ui /I� h� <� f yUidr, ILy —� F ale-IT A'I /-15 IIII I :L DIK 4 a 1:)4 c L,r Tigard Impacts Total acres impacted*b-nerve Commercial 104 -* 38 considered buildable Industrial 59 -* 45 considered buildable Residential 855 368 considered buildable Residential capacity decreased by approximately 160 units (if no density transfers) * excluding properties currently regulated tivtbk Tualatin Basin Goal 5 Overview Goal: Improve the environmental health of the Tualatin Basin Program elements to achieve goal: Rag.ulato Non-Regulatory I Revenue Administration And Monitoring Attachme/ y\-1\t,tk 1-1 ag&;--E) DOW N T'Cl WIN 1 E1/4/1 P ROM -IVI E 7 P L.A. 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