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07/19/2004 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes July 19, 2004 1. CALL TQ ORDER President Padgett called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Padgett; Commissioners Bienerth, Buehner, Meads, and Munro Commissioners Absent: Commissioners Caffall, Haack, and Sutton Staff Present: Duane Roberts, Associate Planner; Julia Hajduk, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS • The next meeting is scheduled for August 16th. • Eight Planning Commission applicants will be interviewed for the open and alternate positions. • The secretary has copies of the Government Standards & Practices training . • President Padgett wants to have a workshop on planned developments in September. • President Padgett reminded the Commissioners about the Bull Mountain Annexation hearing on July 27th. Commissioners may testify as individuals, not as representatives of the Planning Commission. • Discussion was held on meeting attendance. 4. APPROVE MEETING MINUTES It was moved and seconded to accept the June 21, 2004 meeting minutes as submitted. The motion passed by a vote of 4-0. Commissioner Buehner abstained. 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2004-00002 AFFORDABLE HOUSING CODE AMENDMENT REQUEST: The City of Tigard proposes to amend Chapter 6, Housing, of Volume II of the Tigard Comprehensive Plan in order to facilitate the provision of affordable housing within the community and to provide additional evidence of Metro Title 7 compliance. LOCATION: Citywide. ZONE: N/A. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Policies 1, 2, 6 and 12; Statewide Planning Goals 1, 2 and 10; and Metro Functional Plan Titles 1, 7 and 8. PLANNING COMMISSION MEETING MINUTES -July 19,2004-Page 1 STAFF REPORT Associate Planner Duane Roberts presented the staff report on behalf of the City. He noted that these are housekeeping amendments to the Housing Chapter of the Comprehensive Plan — there are no new affordable housing policies or implementation measures proposed. The purpose of the amendments is to update the Housing Chapter of the Comp Plan and to demonstrate Metro Title 7 compliance. Roberts highlighted the proposed amendments and asked the Commission to make a recommendation of approval to Council. Commissioner Buehner asked if these amendments might be changed with the upcoming Comprehensive Plan update. Roberts did not foresee any major, mandatory changes to the Housing Chapter with the Comp Plan update. Commissioner Meads asked about density bonuses. Roberts said that the Council considered density bonuses for affordable housing, but did not adopt the code. Commissioner Meads asked about items mentioned in a letter from John Frewing (Exhibit A). Roberts answered that he responded to the letter. He said Frewing was not aware of the existing adopted Affordable Housing Program. With regard to ensuring that affordable housing is dispersed, Roberts noted that we have an agreement with Washington County about location of affordable housing. Discussion was held on manufactured housing. It was noted that we are bound by state laws regarding placement of manufactured houses. PUBLIC TESTIMONY None PUBLIC HEARING CLOSED Commissioner Buehner moved to recommend approval to Council of CPA 2004- 00002, based on findings in the staff report and discussion held during the public hearing. Commissioner Bienerth seconded the motion. The motion passed unanimously. 6. GOAL 5 WORKSHOP Associate Planner Julia Hajduk handed out copies of a PowerPoint presentation (Exhibit B). She noted that the objective of Goal 5 is to improve the overall environmental health of the Tualatin River basin. She went over the presentation with the Commission, advising that we are now in step 3 of the action plan. Hajduk advised that it has not been decided who will determine the 50% of mitigation. The concept will be presented at the public hearing. After that time, the Basin Partners will work on the details. She also advised that mitigation standards PLANNING COMMISSION MEETING MINUTES -July 19,2004-Page 2 and ratios have not been defined as yet. She noted that Goal 5 regulations would be for habitat outside of Clean Water Services buffer areas. Hajduk said the current Development Code standards would have to be reviewed for any obstacles to new Goal 5 regulations. Discussion was held on the mitigation process and non-regulatory elements. Hajduk noted the open house and public hearing schedule. The coordinating committee will make its decision on August 16tH Commissioner Buehner asked about 2 particular parcels that are located in moderately and strictly limit areas. Hajduk drew out some possible ways the parcels could be developed. Hajduk advised that all property owners in a resource area were sent a notice about the Goal 5 process. 7. OTHER BUSINESS None 8. ADJOURNMENT The meeting adjourned at 8:20 p.m. • J: r-- aynor, P -nning� .mmission Secretary ha ATTEST: Presi ent Mark Padgett PLANNING COMMISSION MEETING MINUTES -July 19,2004-Page 3 Page 1 of 2 Duane Roberts - Comp Plan Amendment for Affordable Housing — . • From: "John Frewing" <jfrewing @teleport.com> To: "Duane Roberts" <DUANE @ci.tigard.or.us> Date: 7/10/2004 3:39 PM Subject: Conip Plan Amendment for Affordable Housing CC: "Jim Hendryx" <jimh @ci.tigard.or.us>, "Bill Monahan" <bi11 @ci.tigard.or.us>, "Mayor MAYOR"<MAYOR @ci.tigard.or:us>, "Alice OS' <aeg @bsgpro:com>, "Lisa IiainiltOh Treick" <Lisa @HamiltonRealtyGroup.com>, "Sue Beilke" <sbeilke @europa.com>, "Brian Wegener" <brian @tualatinriverlceepers.org> July 10, 2004 Duane Roberts City of Tigard Dear Duane: On Friday I reviewed the file of CPA 2004—00002 regarding a comprehensive plan amendment to facilitate the provision of affordable housing within Tigard. You appear to be the staff person carrying this amendment for city approval. I submit my comments as input to your preparation and the Planning Commission in their recommendation to City Council and I would appreciate a brief reply that they indeed have been forwarded and included in the record: • A I didn't see any notes of the pre-application meeting in the file. Such is required by TCDC 18.390.060.A. These notes are important in order to determine what alternatives were considered and what input from interest groups may be influencing the city action. For example, has the city sought comments from Habitat for Humanity, who use volunteer labor for significant parts of affordable housing construction? They(their building coordinators) might have some good comments on how to minimize costs for affordable housing. B The application makes reference to citizen involvement via the CIT Facilitators. I would appreciate knowing who these people are and how many citizens provided input, along with the substance of their input. I raise this issue because to my knowledge,the system of CITs has been abandoned by Tigard in favor of a comprehensive website, various mass mailings and email lists. I have suggested in various forums that neighborhood planning associations be a strong component of the Tigard citizen involvement effort. The comprehensive plan identifies such associations, but none exist or are recognized by the city. C The Comp Plan implementing strategy for management of housing stock in Tigard (Section 6.1.1, Strategy 1)requires an annual `land survey'. I suggest this strategy be modified to require that this land survey include all the urban planning areas associated with Tigard as well as the area with the city proper. This is important because if and when annexation is considered, Tigard should have long record of constructive planning effort for the areas of interest, and housing stock in these areas can strongly influence the nature of necessary upgrades upon annexation and influence the fiscal impact of annexation. D The proposed Comp Plan amendment would change Section 6.1.1, Strategy 4 to allow manufactured homes on any residential lot in the city, regardless of zone. I suggest this be changed to state that groups file://C:\Documents%20and%20Settings\Duane\Local%20Settings\Temp\GW}00002.HTM 7/12/2004 Page 2 of 2 of manufactured homes (greater than 10)be allowed in the city under more detailed development conditions (to be specified in this amendment or committed within a year) which would provide appropriate buffer areas between the manufactured housing development and adjacent residential areas. E In order to assure development of affordable housing throughout the city, I suggest that a policy of the Comp Plan be added to the effect that starting on the date of enactment of this amendment, each quadrant of the city shall have its own share of affordable housing. If a quadrant (defined to include all of Tigard's urban planning areas) is lacking its share of affordable housing (ie has only one affordable housing development, when other quadrants have 2), only 4 additional development applications may be approved before approving an affordable housing development in that quadrant. This would thereby block further development in that quadrant until an affordable housing development is proposed and approved. F The proposed amendment sets up a mechanism to abate filing costs for affordable housing developments. I suggest that the Comp Plan be further modified to state that other fees associated with affordable housing developments be abated up to a maximum of 1% of the annual city budget and in the event that demand exceeds that amount, that City Council will apportion abatement benefits among applicants. Such other fees should include water and sewer connection fees, traffic impact fees, etc. G The proposed amendment creates a process to develop and implement a residential property maintenance code. This is fine; however for affordable housing developments, landscaping requirements of the code should be modified to require low maintenance features, thereby minimizing ongoing costs of the affordable housing development. H Because of the importance of open space to people of all income levels, Tigard should modify its Comp Plan to require that for affordable housing developments, adjacent open space is required of the same size as the development itself, and the City of Tigard is required to accept this area as public open space. I Finally, it occurs to me that we need a good working definition of`affordable housing'. Is it the use of government subsidy, or is it rental value, or is it some tax status, or ?? I happen to think that Metzger already has a good amount of affordable housing, not counted in any existing `system' of government accounting. Staff should provide a real definition for inclusion in the proposed amendment. Sincerely, John Frewing file://C:\Documents%20and%20Settings\Duane\Local%20Settings\Temp\GW}00002.HTM 7/12/2004 e eAN a tin Bas 'ya, h'arumR` Tualatin Basin Goal.5 update Piamiz ng commission July 2004 —. Tuala 'r , er Watershed - __ NILN N A W W7 is it protection of natural nnsalirrces important? ❑ Quality of life issue ❑ Endangered species act . ❑ Water quality/water quantity ❑ Once the resource is gone, it is gone i 1111_ • Trade offs with I ... development/urbanization D Project goal is to improve the overall environmental health of the Tualatin River Basin r _- —” , %. 2 I The Goal 5 process° 0 0 E Three-step process: /I 1. Inventory resources; ` Metro 2. Analyze activities that conflict with resources (ESEE Analysis); 3. Develop a program to protect resources(Program). 3 @ ,;ere are we now? Action When Step 1 n/a 2002 ESEE Step 2 Basin-wide April 19 NLocal (69 sites) Step 3 Program August 16 / Metro Council to take action on Basin program Wrap up recommendation as part of 2005-2006 regional review 12/04 Partners Adopt Ordinances 4 2 Step 3: Program Non-Regulatory ) Acquisition Techikat ador lAssistapte Restoration Incentives Regulatory Education or & Outreach Compensation Jb.41,1 If I [-PH Fir 01_, 5 Program relates to ALP decision Allow Lightly Moderately Limit Limit Avoid Avoid Minimize MINIMIZE II " MITIGATE Mitigate 6 3 Design standart.s Regulation Lightly Moderately — \ NLimit Limit ffi' sfii 6C r y 'kemithatei Remove 50% Remove Resource of Resource Remove Resource with Mitigation' by right only for, with Mitigation' special' need Design Standards Alternatives Analysis ® Required for resource removal in SL. n Required for resource removal > 50% in ML. • Not required for LL or Inner & Outer Impact areas. • Purpose: to show the need to remove resource area and the methods to minimize and mitigate the impacts of the removal. 8 4 Design Standards LOW IImmpact Development © Required for IllIl 'OF 7, , 1 iit'11,, development 111.1'1 % 1 within resource , r - 7, -:E II / areas and inner r , r , __//if?-_. impact areas r S 'I 9 Low Impact Development - examples c Landscape 14i detention/retention '(11 planters; c Vegetated , `swales/open drainage - -=s ❑ Pervious pavement; _- - � -m =- �_ r 0 Green r T C Tree ► dill. �l�! f f ! i .f! r j-,4' / ..f r t 2 [cL f r 10 5 Revenue J /Natural'Resource 7 Fee—In Lieu (Surface Managements of Type Fee Mitigation Revenue ( to improve health v, through restoration and. ) enhancement of resources., 7 Federall,State, // Natural Resource \ Regionaly and Bond Measure \ Local,Grants J 11 £?VCfUC -used to enhance and restore E Complete $127 Million in Projects over 20 years E Tree Planting E Stream Enhancement is Culvert Replacement IN Adaptive Management through reassessment every 5 years 12 6 No -BegulatolyElements la Acquisition 12 Education is Stewardship ® Restoration Grants • Property Tax Abatement E Technical Assistance • Volunteer Network E Monitoring 13 Step 3: Program Non-Regulatory Regulatory Acquisition recilScat /or A,ssistance<',Restoration Incentives / I)` '0 Education or 1u1 J if,1 & outreachCom:pensatiion /ILI i // yaili 14 7 Next steps D Open houses — July 26 — Beaverton — July 28 — Forest Grove — July 29 —Tualatin Public Hearing August 2nd — Hillsboro D Program decision August 1611, a Metro Council review — December 2004 • Adopt ordinances — Spring 2005 15 !I 8