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04/26/2004 - Packet POOR QUALITY RECORD PLEASE NOTE: The original paper record has been archived and put on microfilm. The following document is a copy of the microfilm record converted back to digital. If you have questions please contact City of Tigard Records Department. POOR QUALITY RECORD PLEASE NOTE: The original paper record has been archived and put on microfilm. The following document is a copy of the microfilm record converted back to digital. If you have questions please contact City of Tigard Records Department. AGENDA 4Ik 1 I IY City of Tigard Co„ Dezelopnrnt TIGARD PLANNING COMMISSION ShapingA BetterComn#vty APRIL 26, 2004 7:00 p.m. TIGARD CIVIC CENTER- RED ROCK CREEK CONFERENCE ROOM 13125 SW HALL BOULEVARD TIGARD, OREGON 97223 1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS 4. APPROVE MINUTES 5. WORKSHOP - COMPREHENSIVE PLAN UPDATE 6. ADJOURNMENT ," S CITY OF TIGARD PLANNING COMMISSION Meeting Minutes April 26, 2004 1. CALL TO ORDER President Padgett called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Padgett; Commissioners Bienerth, Buehner, Meads, and Munro Commissioners Absent: Commissioners Caffall, Haack, Sutton, and Webb Staff Present: Barbara Shields, Planning Manager; Duane Roberts, Associate Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS The Commissioners were reminded that we need a Planning Commission representative for the Transportation Financing Task Force. Also, there is a joint meeting with Council scheduled for July 20th to discuss the Comp Plan update work program. 4. APPROVE MEETING MINUTES It was moved and seconded to approve the April 19, 2004 meeting minutes as submitted. The motion passed by a vote of 3-0. Commissioners Bienerth and Munro abstained. 5. AFFORDABLE HOUSING (Continued from April 19, 2004) Associate Planner Duane Roberts passed out proposed language for a Comprehensive Plan amendment (Exhibit A). The Commissioners went through the language and made the following suggestions for changes: — Consider locating affordable housing next to Trimet or other transit providers as an implementation strategy. It was suggested to add a tag line onto Policy 6.1.1, Implementation Strategy#10 to include a provision of local services. For Policy 6.5.1, item #3 under Implementation Strategies, change "... hire a full-time Housing Inspector..." to "... assign a Housing Inspector...". Under Policy 6.5.1, item #5, divide the nuisance language into two sections, recognizing the distinction between Tigard's two enforcement bodies. V PLANNING COMMISSION MEETING MINUTES -April 26,2004-Page 1 Roberts advised that the next step in the process will be to come back to the Commission with revised code language and holding a public hearing. 6. WORKSHOP — COMPREHENSIVE PLAN UPDATE Planning Manager Barbara Shields advised that the Commission would have a joint meeting with Council on July 20th to go over the Comprehensive Plan update work program. Shields discussed the timeline for the Bull Mountain Annexation (Exhibit B). The public hearing for placing the annexation plan on the November ballot is scheduled for July 27th. She noted that the Bull Mountain Subcommittee White Papers would not be incorporated into the Annexation Plan. The White Papers will help Council make their decision. Commissioners Buehner and Meads advised that the Bull Mountain Planning Subcommittee was developing a policy statement and had developed a list of pros and cons, along with other issues, that residents would like to see incorporated into the Comprehensive Plan. Shields reviewed the current work program for Long Range Planning projects (Exhibit C) and the Comprehensive Plan update timeline logistics (Attachment 2 in the Commissioners' packet). Commissioner Buehner commented that the City may not have the resources to do the Comprehensive Plan update until Fiscal Year 2005-06. The Commissioners would like to delay the joint meeting on the Comp Plan update with Council until September. They believe it would be better to wait for this meeting until after the public hearing on the Bull Mountain Annexation Plan. They also decided to move the May 24th Planning Commission Comp Plan workshop to June 21St Shields reviewed the Planning Commission discussions held to date for the Comp Plan update program. 7. OTHER BUSINESS Commissioner Buehner commented on illegal real estate signs. 8. ADJOURNMENT The meeting adjourned at 9:10 p.m. Lfi' 4•f`/ erree • .■ nor, PI- ning C/ mission Secretary /de r A ST: FV--sident Mark P.d• t PLANNING COMMISSION MEETING MINUTES -April 26,2004-Page 2 • • cxA; 0 + 1 Metro Title 7 Requirement 3.07.730.A.2 Include in their plans actions and implementation measures designed to maintain the existing supply of affordable housing as well as increase the opportunities for new dispersed affordable housing within their boundaries. 6. HOUSING This chapter considers the land and the dwelling units where Tigard residents live. Residential land uses occupy more land area than any other land use in the City. This chapter addresses the Statewide Planning Goal #10: "To provide for the housing needs of the citizens of the State." The plan policies focus on five basic areas: 1) Housing needs; 2) Housing costs; 3) Established residential areas; 4) Housing conditions; and 5) Urban Expansion. Detailed information concerning housing in Tigard is available in the "Comprehensive Plan Report: Housing." 6.1 HOUSING NEEDS Findings • Residential housing in Tigard has been developed as 55.6% single family detached dwellings, 42.7% attached units, and 1.7% manufactured homes. • The Metropolitan Housing Rule adopted by the Land Conservation and Development Commission states that Tigard must provide for 50% single family and at least 50% single family attached or multiple family units with a minimum of 10 units to the net acre. The Metro Housing Rule applies to only vacant fi buildable land within Tigard's Urban Planning Area, and does not affect established and developed residential areas. • The rapid increase in housing and land costs over the last several years has excluded many households from obtaining suitable housing to meet their needs. • Many of the households that do not desire or are unable to afford conventional single family detached dwellings rely on the rental market or attached dwellings to meet their housing needs. • The rapidly changing housing market will require the City to periodically reevaluate its housing and land use objectives to provide for a variety of housing types and densities to meet the needs of future residents. • Approximately '170 of the households in Tigard 0 inhabitated by senior • citizens. • Undue concentrations of public assisted or subsidized housing serves to isolate the recipients of such housing from the mainstream of the community, its full range of basic services and the diversity of its neighborhoods. For this reason, the City should take steps to disperse such housing within individual neighborhoods and throughout the City itself. POLICY 6.1.1 THE CITY SHALL PROVIDE AN OPPORTUNITY FOR A DIVERSITY OF HOUSING DENSITIES AND RESIDENTIAL TYPES AT VARIOUS PRICES AND RENT LEVELS. (Rev. Ord. 85-03; Ord. 84-38; Ord. 84-29; Ord 96-24) IMPLEMENTATION STRATEGIES 1. The City shall monitor the rate of development through an annual "land survey," which will function as an up-to-date inventory of land available for future residential needs. 2. The Tigard Community Development Code shall list a broad range of zoning districts which allow for a variety of housing types, and comply with the adopted Metropolitan Housing Rule (50-50 mixture of single family and attached or multiple family at 10 units to the net acre on buildable vacant land). 3. The Tigard Community Development Code, through the Planned Development process, shall establish a procedure to allow properties exhibiting physical constraint characteristics, e.g., steep slopes or floodplains, to develop with density transfers allowable on the site. In addition, the City shall encourage developers to use the planned development process in all developing areas. �. e. a D- . _e • _ee- . . e . ...,� •. . _ e..- 4. The City shall allow for manufactured homes in all residential zoning districts. 5. The City shall encourage housing development to occur, to the greatest extent possible, on designated buildable lands in areas where public facilities and services can be readily extended to those lands. 6. The City shall Abide for opportunities for propos.to develop specialized housing for the area's senior citizens and handicapped based on the needs of these groups by: a. Making information available on subsidizing programs; b. Allowing special use housing for these groups in all development districts; c. Requiring the needs of the handicapped to be considered as a part of the Site Design Review process. 7. The City shall coordinate with the Washington County Housing Authority, H.U.D. and other Federal, State and regional agencies for the provision of subsidized housing programs in Tigard. 8. The City shall determine through census figures, surveys and organizational reports, such as those prepared by the area Agency on Aging, the extent of the City's need and projected need in the area of low and moderate income housing, senior housing and specialty housing. The City shall encourage the development of such housing types to meet the identified and projected needs. 9. The City shall maintain its long standing intergovernmental agreement with the Washington County Housing Authority that, among other provisions, emphasizes the provision of new Authority-owned affordable housing at dispersed sites within the community. 10. The City shall establish a fee subsidy program intended to offset fees and charges imposed on affordable housing development. The guidelines for the award of the competitive funds shall give special consideration to projects that facilitate the dispersal of affordable housing within the City. 6.2 HOUSING COSTS Findings • The factors that have contributed to increasing housing costs are materials, labor, land costs, financing and regulation costs. (The average sales price of a new single family home increased from $22,700 in 1970 to $45,000 in 1976, to over$76,000 in 1980.) • Land and regulation costs have dramatically increased the cost of development. • Construction costs may be reduced by building smaller units and using alternative construction techniques. • Excessive regulation costs can be reduced by simplifying the application process and reducing unnecessary development standards. • Financing costs of residential units cannot be controlled by the City of Tigard; however, the City can assist in public facilities and services development through financing mechanisms. r . • • . POLICY 6.2.1 THE CITY SHALL DEVELOP CLEAR AND CONCISE DEVELOPMENT REGULATIONS AND STANDARDS TO FACILITATE THE STREAMLINING OF DEVELOPMENT PROPOSALS, AND WILL ELIMINATE UNNECESSARY PROVISIONS WHICH COULD INCREASE HOUSING COSTS WITHOUT CORRESPONDING BENEFIT. IMPLEMENTATION STRATEGIES 1. The City shall review, revise and update the land division, zoning and sign codes. The corresponding document will be grouped in a single code and identified as the Tigard Community Development Code. 2. The Tigard Community Development Code shall include clear and concise processes for the review and approval of development proposals, to the degree that the quality of the review process is not adversely affected. This will be accomplished by, but not limited to: a. Administrative procedures; b. Application forms; and c. Clear and concise standards for each development process. 3. The City shall seek ways to minimize the cost of ;lousing by encouraging a variety of home ownership alternatives such as, but not limited to, townhouses and condominiums. 4. The City shall continue to support the development of traditional housing types such as single family detached dwellings, duplexes and apartments. 5. The City shall encourage geographic flexibility in the choice of housing. 1 6.3 ESTABLISHED RESIDENTIAL AREAS (REPEALED BY ORDINANCE 98-19 dated 8/25/98) 6.5 HOUSING CONDITIONS Findings • A majority of the City's existing units have been built since 1960; and in general, these units are in good condition. • Most of the upkeep on these structures involves minor mechanical problems, weatherization and painting. • The City currentl1es not have any rehabilitation proms for those residential structures that need major repairs. The Washington County Community Action Organization (WCCAO) does administer a weatherization program funded by the federal government to assist low income residents. Other residents of Tigard may rely on federal and State tax incentives for weatherization, as those incentives are available. As many of the existing 20 year-old homes age, more repair and rehabilitation work may be needed in order to maintain the high quality of residential structures that now exist. • The Washington County Community Development Office operates a Home Repair Program funded by the Federal Government to assist low and moderate income homeowners. The Housing Authority of Washington County alse operates a Multi-Family Rental Rehabilitation Program funded by the Federal Government, to assist units occupied by low and moderate income tenants. POLICY 6.5.1 THE CITY SHALL REQUIRE THAT ALL HOUSING UNITS BE: a. CONSTRUCTED ACCORDING TO THE OREGON UNIFORM BUILDING CODE OR OTHER APPLICABLE STATE OR FEDERAL STRUCTURAL CODES; AND b. MAINTAINED IN A MANNER WHICH DOES NOT VIOLATE THE CITY'S NUISANCE OR PROPERTY MAINTENANCE REGULATIONS.ORDINANCE IMPLEMENTATION STRATEGIES 1. The Tigard Community Development Code will establish a Site Development Review, Conditional Development and Planned Development process in which to review development proposals. 2. The City will continue to administer the Uniform Building Code on all applicable types of construction in Tigard. 3. In order to insure continued safe and sanitary housing, the City shall develop a Residential Property Maintenance Code and hire-a-4u1l-time_ Housing Inspector to administer it. at.ss 311. 4. To assist residents who need financing for home repairs, the City shall encourage residents to utilize the various low interest loan and grant programs offered by the Washington County Office of Community Development through its Housing Rehabilitation Program. L. 1 • 3.5 The City will enforce, where financially feasible -II structural and nuisance ordinances that respectively relate to .oundness and site appearances. The City will encourage priva - . ..-, y owners to comply with all structural and all nuisance ordinances, which will alleviate the financial burden of the City and its taxpayers to enforce these ordinances. 4.6 The City will set reasonable rules in the Tigard Community Development Code for accessory buildings which will protect the character of existing residential neighborhoods. I r Bull Mountain Annexation Plan Land Use Hearing Target Date July 27 2004 -t April 20 CC worksession: Discussion of overall timeline; critical Overall schedule; `critical path" discussion dates; confirmation for phasing Detailed discussion: Annexation Plan • May 18 CC worksession: Review of Bull Mountain elements: legal requirements; land Annexation Plan use/non land use aspects. Annexation Plan document must be finalized by June 11 for Metro 45-day notice rune 11 Metro Notice Package/Service Providers (45 days before July 27) Bull Mountain White Papers Alternatives: "White Papers"should not be confused June 15 1) CC Worksession; or with annexation land use decision; need June 22 2) CC Business, resolution to follow separate path. July 13 Annexation Plan Package Final for July 27: Ballot follows separate path; Staff Report; Annexation Plan; Ordinance. coordination by ADM July 13 Publishing Notice x 2 weeks before July 27 Must be published two weeks before July 27 hearing III July 17 Property Owners Notice Massive mailing :July-27: , Hearing : - - - - _ July 27 Ordinance Adoption Alternatives: July 27 through August 10 August 10 and August 24 (placeholders); must be August 24 adopted by end of August for Nov. 2 ballot Land Use: Notice of Decision and Decision Mailing within 5 business days after C:\DOCUME-1\greer.000\LOCALS-1\Temp\420048-2.DOC 1 P Bull Mountain Annexation Plan Land Use Hearing Target Date July 27 2004 ti - _ decision Annexation Ballot (title, explanatory statement) Separate path: ADM coordination Plan/Ballot July 27 -August 10-August 25 410 August 31 Notice of Annexation Plan Election Ballot and Annexation Plan Decision must ORS 254.045: 61 days before Nov. 2 be adopted by end of August for Nov. 2 election N0v 2 _ --= : ELECTION Dec. 14 ICC Election Certification Adoption by Dec. 28 Resolution Notice of Annexation to State Must be done by March 31, 2005 for January July 2005 tax roll 2005 • cADocu m E-1\greer.000\LOCALS-1\Temp\42004B-2.D OC 2 . . Long Range Range Planning Division Projects by Time Allocation1 Time 31ManagemeittArPoNforrtilA,:,:syPIWoild-o-adigeorl,64,41', Allocation • Group 1 Projects: Over 90% of Long Range Planning Resources 90% Plan effort will start summer 2004; managing consultant;intense public 1. Downtown Improvement Plan participation plan;under grant conditions must be done by summer 2005; grant follow up:basis for implementation strategy and funding 30°A) options for downtown 2. Natural Resource Preservation/Planning Developing riparian and wildlife protection program(Metro Goal 25% 5); part of countywide program; completion time 2005 3. Bull Mountain Annexation Strategy Annexation Plan scheduled to be reviewed by Council in July; ad hoc 20% analysis; ongoing communication strategy; November 2 ballot focus; post ballot strategy will need to be developed 4. Grant Management(Search and Analysis) CDBG,ODOT Bicycle Program,Transportation Enhancement, and 10% other grant programs will be accepting applications in 2004. Five grant-funded capital improvements projects are due for 04/05 completion. 5. Urban Growth Boundary package Concept Plans for 480 acres need to be developed; currently Not time (Concept Area Plans and Code revisions) under county jurisdiction; dependent on Bull Mountain direction allocation; Needs to be assigned 6. General Land Use Data Collection and Ongoing updates related to census data, economic data,land use Analysis inventories; general data base. 5% .. Does not include Planning Manager's time allocation 2 Does not include GIS Program IALRPLN\Barbara\LongRangePD\2004\Projects by Time Allocationshort.doc 1 , • .