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01/26/2004 - Packet POOR QUALITY RECORD PLEASE NOTE: The original paper record has been archived and put on microfilm. The following document is a copy of the microfilm record converted back to digital. If you have questions please contact City of Tigard Records Department. POOR QUALITY RECORD PLEASE NOTE: The original paper record has been archived and put on microfilm. The following document is a copy of the microfilm record converted back to digital. If you have questions please contact City of Tigard Records Department. I • • AGENDA i�'g'�'ry�' '�,,I\ City of Tigard CannimiryDererop rnt aing TIGARD PLANNING COMMISSION sp .a Better Cow icy JANUARY 26, 2004 7:00 p.m. TIGARD CIVIC CENTER- RED ROCK CREEK CONFERENCE ROOM 13125 SW HALL BOULEVARD TIGARD, OREGON 97223 1. CALL TO ORDER 2. ROLL CALL 3. COMMUNICATIONS 4. APPROVE MINUTES 5. WORKSHOP: COMPREHENSIVE PLAN UPDATE 6. OTHER BUSINESS 7. ADJOURNMENT I • CITY OF TIGARD PLANNING COMMISSION Meeting Minutes January 26, 2004 1. CALL TO ORDER President Padgett called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Padgett; Commissioners Bienerth, Buehner, Caffall, Haack, Mores, Munro, Sutton, and Webb Commissioners Absent: Staff Present: Barbara Shields, Planning Manager; Beth St. Amand, Assistant Planner; Jerree Gaynor, Planning Commission Secretary 3. PLANNING COMMISSION COMMUNICATIONS Next meeting —February 2nd Joint meeting with Council scheduled for February 17th Board members: Scot Sutton will resign from the Park and Recreation Board and Eileen Webb will take his place; Bill Haack will serve on the Tree Board 4. APPROVE MEETING MINUTES It was moved and seconded to approve the January 5, 2004 meeting minutes as submitted. The motion passed by a vote of 7-0. Commissioners Mores and Webb abstained. 5. WORKSHOP: COMPREHENSIVE PLAN UPDATE The Discussion outline for the meeting was distributed (Exhibit A). The Commission responded to Metro's Physical Sense of Place (Exhibit B). They made the following observations: > Tigard is defined by state highways (Hwy. 217 and 99W) > Growth & development are controlled by access and the amount of traffic (a large amount of traffic is not from local residents) > Tigard doesn't have neighborhood linkage system; there's no traditional grid system; lack of connectivity > Topography controls our traffic (curves and elevations) > The Downtown lacks identity > Tigard is a semi-rural bedroom community, not overdeveloped like east county > Tigard is a family community close to Washington Square and Downtown Portland PLANNING COMMISSION MEETING MINUTES -January 26,2004-Page I • ➢ There is no gigantic sprawl ➢ There is a good balance of commercial, residential, and industrial areas ➢ Small business owners have a sense of community; patronized by local customers who support local business ➢ Cook Park ➢ There is a lack of cultural diversity ➢ New Library ➢ Tigard sits in a bowl, bound by natural features (Tualatin River, Cook Park, Bull Mountain) ➢ It is easy to access the freeways (1-5 and 217) Assistant Planner Beth St. Amand will draft a letter to Metro detailing the Commission's comments. The Commissioners received binders to use in the coming months for the Comprehensive Plan update work program (copy on file with the Planning Secretary). Barbara Shields and Beth St. Amand provided an overview of the main elements required for a plan update: public involvement, identifying issues and data collection, plan process, produce document, and plan adoption (Exhibits C and D). Shields advised that the Commission is the land-use policy advisor to the Council, and that they will be doing the legwork to help the Council. The Commission will make recommendations for the update scope of work for Council's consideration; they will examine and balance the number of issues, legal requirements, and the resources available. The Commission discussed different approaches to reach the community. It was suggested doing a survey to identify the issues or possibly holding focus groups to educate the public and give them an opportunity to ask questions first and then do a survey. At the next meeting in February, the Commission will discuss developing a factual base and the legal requirements involved. 6. OTHER BUSINESS The Commission suggested the following agenda topics for their joint meeting with Council on February 17`": ➢ Sign code revisions — Real Estate A frames are already appearing on sidewalks. Mark Padgett would like Council to consider increasing the penalty (fine)for non-compliance. • ➢ There are several subdivisions in the URB area that have signed non- remonstrance agreements. Should Council go ahead and initiate annexation for those parcels that abut the City of Tigard? ➢ CIP process/public involvement portion — The Commission suggests revisiting the CIP process and see how we could make it more visible to the community. PLANNING COMMISSION MEETING MINUTES -January 26,2004-Page 2 ® • ➢ In the 99W Corridor Study, there are statements from ODOT that there are funds available to King City, Sherwood, Newberg, and Tigard for improvement of local streets that would improve the traffic on 99W. The Commission thinks we should look into this. 7. ADJOURNMENT The meeting adjourned at 9:03 p.m. Jer (.ynor, PI pingCif mission Secretary i(i#A6 ATTEST: Pre-•ent Mark Padgett PLANNING COMMISSION MEETING MINUTES -January 26,2004-Page 3 A' S Planning Commission Worksession January 26, 2004 Discussion Outline 1. Sense of Place: Metro Survey 10 min. 2. Review of December 8 PC worksession 10 min. 3. Planning Commission objectives 10 min. 4. Work Program Concept 5 min. 5. Comprehensive Plan Update Phases 10 min. 6. "Preliminary Issue Identification"Phase: a. Methods 10 min. • b. Group Practice 20 min. c. Recommendation: 10 min. • Preferred Methods • Role of PC 7. Next Meetings • Feb. 23 • March 29 • I:\LRPLN\Barbara\PC\Jan26PCdiscussionoutline,doc • METRO A Survey Concerning the Role of Metro in EnablingLocal Governments to Enhance their Physical Sense of Place Purpose The purpose of this survey is to measure local government's observations of how regional policies contribute (or could contribute)to the ability of local governments to identify and enhance attributes contributing to a sense of physical identity. The information collected with this survey will be used as part of performance measures to assess how this region is doing in relation to growth management goals and policies. A list of the attributes of a community physical identity is provided below. Please return the survey by January 30, 2004. For the community of (Please give your city or county name) How to Complete this Survey ® Please use the following set of questions as a template to address each of the 14 physical features on the bottom of this survey(next page). • Write the name of your jurisdiction in the space above and return a copy of this page with your completed survey, or put the title of this survey and name of your jurisdiction on the top of your completed survey. Ignplate of Survey Questions a) Does your jurisdiction currently have insert a h saysical feature from the list below) that help define your community's physical sense of place? YES NO b) if yes, explain these features. ..gmUong range planninglproJects\perfonnance measures\survey of Igs\fundamental6-draft 2004 survey.doc • • • • c) If no, what Metro policies and programs(if any)are presently encouraging your community to enhance these features? • d) If no, could a regional policy adopted by Metro encourage your community to promote the creation of these features? List of Physical Features: 1. Defining architecture 2. Historic and other sites 3. "Original"downtown area including town plazas and squares 4. Large institutions and facilities(universities/colleges, sports and entertainment complexes, unique parks and trails, etc.) 5. Major commercial/industrial complexes 6. Existing Mainstreets . 7. Unique neighborhoods (ex. Portland's Ladd's Addition neighborhood) 8. Unique street design (ex. small blocks, dense street trees) 9. Unique natural attributes (ex. topography, water features, etc.) 10. Significant greenspaces/open spaces 11. Unique views (ex. Mt. Hood) • 12. Unique shopping centers or restaurants 13. Seasonal markets or fairgrounds 14. Regular arts or cultural festival facilities • Please return the survey ,by January 3o 2004 to: Attn. Performance Measures • Metro Regional Planning 600 NE Grand Ave. Portland, OR 97232 • • ..gmMong range planning\projects\performance measures\survey of Igs\fundamental6-draft 2004 survey.doc ® C. A. CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: Jim Hendryx, Community Development Director t FROM: Barbara Shields, Long Range Planning Manager (-'1d(/'. DATE: January 26, 2004 SUBJECT: Comprehensive Plan Update Work Program CC: Bill Monahan, City Manager This memo outlines the Planning Commission work program for the Comprehensive Plan update effort for Council consideration. Please advise me immediately of any modifications to the program you believe are necessary. As you are aware, the Planning Commission already started the discussion on the Comprehensive Plan Update Program in December 2003. I sent you a previous memo dated December 31, 2003 describing the approach. The following is a summary of the program: • Objectives 1) To acquire a good understanding of the Comprehensive Plan update elements; and 2) To develop a concept work program and recommendations for the Comprehensive Plan update process for Council consideration. Work Program A work program is a description of the scope and scheduling of the work that is proposed to be undertaken to complete a specific project. Work programs are used to develop answers to three major questions: 1) What is going to be done? 2) How it is going to be done? 3) What resources will be required to do it? I:\LRPLN\Barbara\memos\JIM\Comp Plan Update Program.doc ® 4f Comprehensive Plan Update Scope [What is going to be done?]. Typically, a comprehensive plan update program consists of three major efforts (see Attachment 1): 1) preliminary issue identification and data collection; 2) plan update process; 3) plan adoption. Planning Commission Approach [How is it going to be done?] Between January— March 2004, the Planning Commission will discuss the tasks and scope of efforts related to the major phases of the Comprehensive Plan update. Planning Commission Recommendations [What resources will be required to do it?] In April/May 2004, the Commission will finalize the report/white paper and submit recommendations on the scope of the Comprehensive Plan Update Work Program for Council review. See Attachment 2 for timeline and approach details. Product. A white paper/report for Council consideration. The report would include: 1. work program general matrix (phases, tasks, resources), 2. discussion of resources and timelines to update the Comprehensive Plan, 3. role of the Planning Commission in implementation of the Comprehensive Plan update program. Public Participation and County Involvement. Public involvement will include attendance of Planning Commission worksessions which are open to any interested citizens and subject to public meeting law. The open meeting format also allows for Washington County representatives to effectively participate in the process. Planning Commission Role As we discussed, the Planning Commission should assume the leading role in the Comprehensive Plan Update Task Force in developing the Comprehensive Plan Update Program for the following reasons: 1. it is the Planning Commission's legal responsibility to advise Council on land use policy issues; 2. it assures fairness and structures broad public involvement through public meeting law; 3. it provides solid foundations for the Comprehensive Plan update process. I;\LRPLN\Barbara\memos\JIM\Comp Plan Update Program.doc 2 Attachment 1 Community Comprehensive Plan Update Process IDENTIFY ISSUES FACTS Ask the community: in your opinion, -what's actually what needs to be addressed? happening in our What do you value?: 1 > community Meet Legal • survey -inventory Requirements _ resources, assets (state, regional) interviews t ) ■ group meetings (Council, l Commissions, community groups) ttlkW / COMMUNITY PRIORITIES => PLAN PROCESS o t Community Consensus on Vision => Translate issues into vision _> Convert vision into goals and policies _ _> Devise implementation strategies to make it happen PRODUCE DOCUMENT Proposed Amendments: Goals, Policies, Strategies, Maps It ADOPT COMPREHENSIVE PLAN AMENDMENTS Planning Commission, Council CITY OF TIGARO • Attachment 2 Comprehensive Plan Update Planning Commission Work Program / Tentative Agendas January: Program Overview "Issue Identification" Phase 1. Work Program: General Concept • What is going to be done? • How is it going to be done? • What resources will it require to do it? 2. Review of Comprehensive Plan Update Phases "Issue identification": building blocks/resources "Factual base": compliance and coordination "Planning process": community vision/consensus goals/policies/implementation strategies "Adoption": balancing vision with compliance/coordination 3. Preliminary Issue Identification: Approaches • Community survey • Stakeholder interviews • Group meetings 4. Group Practice: Issue-Goal-Policy-Implementation 5. The Role of the Planning Commission in the "Issue Identification"phase: Preliminary Recommendations February: "Factual Base/Inventory" 1. Factors affecting information gathering and analysis • Statutory compliance • Agency coordination • Community needs 2. Statewide Planning Goals/inventory requirements 3. Metro Framework Plan and Functional Plan 4. The role of the Planning Commission in the "Factual Base"phase: preliminary recommendations March: L Public Involvement Plan Concept and Elements • IId Adoption Process: Balancing Vision with Compliance 1. Public Involvement Plan Elements 2. The role of the Planning Commission in the Public Involvement Plan: preliminary recommendations April: Planning Commission Review of the Comprehensive Plan Update Program/Report May: Council Review of Planning Commission Report and Recommendations L•\LRPLN\Barbara\PC\PCcompplanworkprogram.doc • • 67.14ih,{- What is a WORK PROGRAM? It describes Scope of Work, Schedule needed to complete project How is it STRUCTURED? • Defines individual tasks • Describes specific accomplishments • Shows order of tasks, timeline WHY are th used? To develop answers t e 3 questions: 1 ) What are you going to do? 2) How are you going to do it? 3) What resources are required to complete the project? These questions must be answered before making the project commitment ® • - v v. CITY OF TIGARD TIGARD PLANNING COMMISSION ROLL CALL HEARING DATE: t e9 G-P4 STARTING TIME: 7 ' 07) COMMISSIONERS: MARK PADGETT (PRESIDENT) JODIE BIENERTH / GRETCHEN BUEHNER REX CAFFALL BILL HAACK GLENN MORES 2- JUDY MUNRO SCOT SUTTON !✓ EILEEN WEBB STAFF PRESENT: DICK BEWERSDORFF JIM HENDRYX BRAD KILBY BARBARA SHIELDS MORGAN TRACY JULIA HAJDUK MATT SCHEIDEGGER DUANE ROBERTS KIM MCMILLAN BETH ST. AMAND GUS DUENAS • Memo To: Tigard Planning Commission From: Barbara Shields, Long Range Planning Manger RE: Metro Survey: Physical Attributes of a Community's Sense of Place Date: December 31, 2003 Metro is requesting local jurisdictions to complete the attached survey. This survey will provide information that help Metro to access how regional policies may impact local jurisdictions in"enhancing the physical attributes of their community sense of place." Metro is planning to incorporate the results of the survey into the next Metro performance measures report to be published in 2004. As a background, Metro completed its first performance measures report in March 2003. This report was Metro's first comprehensive attempt to evaluate the regional land use, transportation, and natural resource policies adopted in various regional plans. Attached, for your review, is a short version of the Performance Measures Report 2003. Please review the attached survey before the January 26 Planning Commission meeting. We will discuss it as part of the Planning Commission task to develop a Tigard Comprehensive Plan Update Program. I:\LRPLN\Barbara\PC\MemoJan26,doc