01/26/2004 - Minutes AGENDA
City of Tigard
Cam-amity Dernlopnrnt
TIGARD PLANNING COMMISSION Shan A Better ConzSy
JANUARY 26, 2004 7:00 p.m.
TIGARD CIVIC CENTER- RED ROCK CREEK CONFERENCE ROOM
13125 SW HALL BOULEVARD
TIGARD, OREGON 97223
1. CALL TO ORDER
2. ROLL CALL
3. COMMUNICATIONS
4. APPROVE MINUTES
5. WORKSHOP: COMPREHENSIVE PLAN UPDATE
6. OTHER BUSINESS
7. ADJOURNMENT
CITY OF TIGARD
PLANNING COMMISSION
Meeting Minutes
January 26, 2004
1. CALL TO ORDER
President Padgett called the meeting to order at 7:00 p.m. The meeting was held in
the Tigard Civic Center, Red Rock Creek Conference Room, at 13125 SW Hall
Blvd.
2. ROLL CALL
Commissioners Present: President Padgett; Commissioners Bienerth, Buehner,
Caffall, Haack, Mores, Munro, Sutton, and Webb
Commissioners Absent:
Staff Present: Barbara Shields, Planning Manager; Beth St. Amand,
Assistant Planner; Jerree Gaynor, Planning Commission
Secretary
3. PLANNING COMMISSION COMMUNICATIONS
Next meeting — February 2nd
Joint meeting with Council scheduled for February 17th
Board members: Scot Sutton will resign from the Park and Recreation Board and
Eileen Webb will take his place; Bill Haack will serve on the Tree Board
4. APPROVE MEETING MINUTES
It was moved and seconded to approve the January 5, 2004 meeting minutes as
submitted. The motion passed by a vote of 7-0. Commissioners Mores and Webb
abstained.
5. WORKSHOP: COMPREHENSIVE PLAN UPDATE
The Discussion outline for the meeting was distributed (Exhibit A). The
Commission responded to Metro's Physical Sense of Place (Exhibit B). They
made the following observations:
> Tigard is defined by state highways (Hwy. 217 and 99W)
> Growth & development are controlled by access and the amount of traffic (a
large amount of traffic is not from local residents)
> Tigard doesn't have neighborhood linkage system; there's no traditional grid
system; lack of connectivity
> Topography controls our traffic (curves and elevations)
> The Downtown lacks identity
> Tigard is a semi-rural bedroom community, not overdeveloped like east county
> Tigard is a family community close to Washington Square and Downtown
Portland
PLANNING COMMISSION MEETING MINUTES -January 26,2004-Page 1
➢ There is no gigantic sprawl
➢ There is a good balance of commercial, residential, and industrial areas
➢ Small business owners have a sense of community; patronized by local
customers who support local business
➢ Cook Park
➢ There is a lack of cultural diversity
➢ New Library
➢ Tigard sits in a bowl, bound by natural features (Tualatin River, Cook Park, Bull
Mountain)
➢ It is easy to access the freeways (1-5 and 217)
Assistant Planner Beth St. Amand will draft a letter to Metro detailing the
Commission's comments.
The Commissioners received binders to use in the coming months for the
Comprehensive Plan update work program (copy on file with the Planning
Secretary). Barbara Shields and Beth St. Amand provided an overview of the
main elements required for a plan update: public involvement, identifying issues
and data collection, plan process, produce document, and plan adoption (Exhibits
C and D).
Shields advised that the Commission is the land-use policy advisor to the Council,
and that they will be doing the legwork to help the Council. The Commission will
make recommendations for the update scope of work for Council's consideration;
they will examine and balance the number of issues, legal requirements, and the
resources available.
The Commission discussed different approaches to reach the community. It was
suggested doing a survey to identify the issues or possibly holding focus groups
to educate the public and give them an opportunity to ask questions first and then
do a survey.
At the next meeting in February, the Commission will discuss developing a factual
base and the legal requirements involved.
6. OTHER BUSINESS
The Commission suggested the following agenda topics for their joint meeting with
Council on February 17th:
➢ Sign code revisions — Real Estate A frames are already appearing on
sidewalks. Mark Padgett would like Council to consider increasing the penalty
(fine) for non-compliance.
➢ There are several subdivisions in the URB area that have signed non-
remonstrance agreements. Should Council go ahead and initiate annexation for
those parcels that abut the City of Tigard?
➢ CIP process/public involvement portion — The Commission suggests revisiting
the CIP process and see how we could make it more visible to the community.
PLANNING COMMISSION MEETING MINUTES -January 26,2004-Page 2
➢ In the 99W Corridor Study, there are statements from ODOT that there are
funds available to King City, Sherwood, Newberg, and Tigard for improvement
of local streets that would improve the traffic on 99W. The Commission thinks
we should look into this.
7. ADJOURNMENT
The meeting adjourned at 9:03 p.m.
Jer O`.ynor, PI Wing C. mission Secretary
ATTEST:° Pre ent Mark Padgett
PLANNING COMMISSION MEETING MINUTES -January 26,2004-Page 3
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Planning Commission Worksession
January 26, 2004
Discussion Outline
1. Sense of Place: Metro Survey 10 min.
2. Review of December 8 PC worksession 10 min.
3. Planning Commission objectives 10 min.
4. Work Program Concept 5 min.
5. Comprehensive Plan Update Phases 10 min.
6. "Preliminary Issue Identification"Phase:
a. Methods 10 min.
b. Group Practice 20 ruin.
c. Recommendation: 10 min.
• Preferred Methods
�. • Role of PC
7. Next Meetings
• Feb. 23
• March 29
I:\LRP LN\Barbara\PCVan26PCdiscussionoutline.doc
I lie (ELIA
METRO
A Survey Concerning the Role of Metro in Enabling Local Governments to Enhance
their Physical Sense of Place
Purpose
The purpose of this survey is to measure local government's observations of how regional policies
contribute(or could contribute)to the ability of local governments to identify and enhance attributes
contributing to a sense of physical identity. The information collected with this survey will be used as
part of performance measures to assess how this region is doing in relation to growth management
goals and policies. A list of the attributes of a community physical identity is provided below.
Please return the survey by January 30, 2004.
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For the community of
(Please give your city or county name)
How to Complete this Survey
• Please use the followinq set of questions as a template to address each of the 14 physical
features on the bottom of this survey(next page).
• Write the name of your jurisdiction in the space above and return a copy of this page with your
completed survey, or put the title of this survey and name of your jurisdiction on the top of your
completed survey.
Template of Survey Questions
a) Does your jurisdiction currently have(insert a physical feature from the list below) that
help define your community's physical sense of place? YES NO
b) If yes, explain these features.
..gm\long range planning\projects\performance measures\survey of Igs\fundamental6—draft 2004 survey.doc
c) If no, what Metro policies and programs (if any) are presently encouraging your
community to enhance these features?
d) If no, could a regional policy adopted by Metro encourage your community to promote
the creation of these features?
List of Physical Features:
1. Defining architecture
2. Historic and other sites
3. "Original" downtown area including town plazas and squares
4. Large institutions and facilities (universities/colleges, sports and entertainment complexes,
unique parks and trails, etc.)
5. Major commercial/industrial complexes
6. Existing Mainstreets
7. Unique neighborhoods (ex. Portland's Ladd's Addition neighborhood)
8. Unique street design (ex. small blocks, dense street trees)
9. Unique natural attributes (ex. topography, water features, etc.)
10. Significant greenspaces/open spaces
11. Unique views (ex. Mt. Hood)
12. Unique shopping centers or restaurants
13. Seasonal markets or fairgrounds
14. Regular arts or cultural festival facilities
Please return the survey by January 30, 2004 to:
Attn. Performance Measures
Metro Regional Planning
600 NE Grand Ave.
Portland, OR 97232
..gmUong range planning\projects\performance measures\survey of Igs1fundamental6—draft 2004 survey.doc
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C L22
CITY OF TIGARD
Community Development
Shaping A Better Community
MEMORANDUM
CITY OF TIGARD
TO: Jim Hendryx, Community Development Director
FROM: Barbara Shields, Long Range Planning Manager 11
DATE: January 26, 2004
SUBJECT: Comprehensive Plan Update Work Program
CC: Bill Monahan, City Manager
This memo outlines the Planning Commission work program for the Comprehensive
Plan update effort for Council consideration. Please advise me immediately of any
modifications to the program you believe are necessary.
As you are aware, the Planning Commission already started the discussion on the
Comprehensive Plan Update Program in December 2003. I sent you a previous memo
dated December 31, 2003 describing the approach.
The following is a summary of the program:
Objectives
1) To acquire a good understanding of the Comprehensive Plan update elements;
and
2) To develop a concept work program and recommendations for the
Comprehensive Plan update process for Council consideration.
Work Program
A work program is a description of the scope and scheduling of the work that is
proposed to be undertaken to complete a specific project. Work programs are used to
develop answers to three major questions:
1) What is going to be done?
2) How it is going to be done?
3) What resources will be required to do it?
I:\LRPLN\Barbara\memos\ IM\Comp Plan Update Program.doc 1
Comprehensive Plan Update Scope [What is going to be done?]. Typically, a
comprehensive plan update program consists of three major efforts (see Attachment 1):
1) preliminary issue identification and data collection;
2) plan update process;
3) plan adoption.
Planning Commission Approach [How is it going to be done?] Between January —
March 2004, the Planning Commission will discuss the tasks and scope of efforts
related to the major phases of the Comprehensive Plan update.
Planning Commission Recommendations [What resources will be required to do
it?] In April/May 2004, the Commission will finalize the report/white paper and submit
recommendations on the scope of the Comprehensive Plan Update Work Program for
Council review.
See Attachment 2 for timeline and approach details.
Product. A white paper/report for Council consideration. The report would include:
1. work program general matrix (phases, tasks, resources),
2. discussion of resources and timelines to update the Comprehensive Plan,
3. role of the Planning Commission in implementation of the Comprehensive Plan
update program.
Public Participation and County Involvement. Public involvement will include
attendance of Planning Commission worksessions which are open to any interested
citizens and subject to public meeting law. The open meeting format also allows for
Washington County representatives to effectively participate in the process.
Planning Commission Role
As we discussed, the Planning Commission should assume the leading role in the
Comprehensive Plan Update Task Force in developing the Comprehensive Plan Update
Program for the following reasons:
1. it is the Planning Commission's legal responsibility to advise Council on land use
policy issues;
2. it assures fairness and structures broad public involvement through public
meeting law;
3. it provides solid foundations for the Comprehensive Plan update process.
I:\LRPLMBarbara\memos\JIM\Comp Plan Update Program.doc 2
Attachment 1
Community Comprehensive Plan Update Process
IDENTIFY ISSUES FACTS
Ask the community: In your opinion, -what's actually
what needs to be addressed? happening in our
What do you value?: > community Meet Legal
• survey -inventory Requirements
z r"
'i .J'± • stakeholder interviews resources, assets (state, regional)
• group meetings (Council,
Tllnt- Commissions, community groups)
>
all H 11 11 \� \
COMMUNITY PRIORITIES => PLAN PROCESS
•
o 11 Community Consensus on Vision
_> Translate issues into vision
_> Convert vision into goals and policies
_ _> Devise implementation strategies to make it happen
lu
PRODUCE DOCUMENT
•
TProposed Amendments: Goals, Policies, Strategies, Maps
ADOPT COMPREHENSIVE LP AN AMENDMENTS
a. Planning Commission, Council
CITY OF TIGARO
Attachment 2
Comprehensive Plan Update
Planning Commission Work Program / Tentative Agendas
January: Program Overview
"Issue Identification" Phase
1. Work Program: General Concept
• What is going to be done?
• How is it going to be done?
• What resources will it require to do it?
2. Review of Comprehensive Plan Update Phases
"Issue identification": building blocks/resources
"Factual base": compliance and coordination
"Planning process": community vision/consensus
goals/policies/implementation strategies
"Adoption": balancing vision with compliance/coordination
3. Preliminary Issue Identification: Approaches
• Community survey
• Stakeholder interviews
• Group meetings
4. Group Practice: Issue-Goal-Policy-Implementation
5. The Role of the Planning Conunission in the "Issue Identification"phase:
Preliminary Recommendations
February: "Factual Base/Inventory"
1. Factors affecting information gathering and analysis
• Statutory compliance
• Agency coordination
• Community needs
2. Statewide Planning Goals/inventory requirements
3. Metro Framework Plan and Functional Plan
4. The role of the Planning Commission in the "Factual Base"phase: preliminary
recommendations
March: I. Public Involvement Plan- Concept and Elements
II. Adoption Process: Balancing Vision with
Compliance
1. Public Involvement Plan Elements
2. The role of the Planning Commission in the Public Involvement Plan: preliminary
recommendations
April: Planning Commission Review of the Comprehensive
Plan Update Program/Report
May: Council Review of Planning Commission Report and
Recommendations
I:\LRPLN\Barbara\PC\PCcompplanworkprogram.doc
What is a WORK PROGRAM?
It describes Scope of Work, Schedule
needed to complete project
How is it STRUCTURED?
• Defines individual tasks
■ Describes specific accomplishments
• Shows order of tasks, timeline
WHY are they used?
To develop answers to 3 questions:
1 ) What are you going to do?
2) How are you going to do it?
3) What resources are required to
complete the project?
These questions must be answered before making
the project commitment