Resolution No. 15-23 CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 15- 23
A RESOLUTION TO ADOPT A SUPPLEMENTAL BUDGET AMENDMENT TO FY 2015 TO
ACHIEVE THE FOLLOWING: RECOGNITION OF GRANT REVENUES AND EXPENSES,
ALONG WITH BUDGET ADJUSTMENTS IN PUBLIC WORKS AND COMMUNITY SERVICES.
Qrnen a'ed
WHEREAS,the city is acknowledging those items that were unknown at the time the FY 2015 Budget was
adopted;and
WHEREAS, the city recognizes $345,450 of unanticipated requirements in operations, capital, and transfers;
and
WHEREAS, the city acknowledges that the increase in unanticipated requirements is offset by additional
resources of$170,450 and contingency of$175,000.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The FY 2014-15 Budget is hereby amended as detailed in Exhibit A.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This day of 2015.
lei)
Mayoi
- ty of Tigard
ATTEST:
'-�zzr
Ci�corder-City of Tigard
RESOLUTION NO. 15-.
Page 1
FY 2015 Third Quarter Budget Amendment Exhibit A
6;7,0
1.Grant Recognitions-Police
A request is being made to recognize the following grant revenues and expenditures:
a).Oregon Dept.of Transportation/Oregon Impact-grant proceeds of$11,250 to be used for payment
of unbudgeted overtime related to DUII enforcement missions.
b).Dept.of Justice-A grant totaling$5,800 that reimburses the city with 50%of the cost for bullet proof vests.
c).Oregon Liquor Control Commission-A grant in amount of$4,500 from OLCC for reimbursement of overtime
for decoy missions at$3,770 as well as Student Resource Officer training for$730.
This action will increase governmental revenues by$21,550 with an equal increase in Police program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493
Property Taxes $ 13,404,815 S 13,404,815
Franchise Fees $ 5,799,632 S 5,799,632
Licenses&Permits $ 1,177,412 S 1,177,412
Intergovernmental $ 5,693,651 $ 21,550 S 5,715,201
Charges for Services $ 2,694,034 $ 2,694,034
Fines&Forfeitures S 993,232 $ 993,232
Interest Earnings S 103,722 S 103,722
Miscellaneous c 70,873 $ 70,873
Other Financing Sources 165,500 S 265,500
Transfers In from Other Funds $ -
otal Resnurce. S 40,395,364 $ 21,550 $ 40,416,914
Requirements
Community Development S 3,232,u95 $ 3,232,095
Community Services S 21,682,611 S 21,550 $ 21,704,161
Policy&Administration S 854,155 S 854,155
Public Works S 5,881,563 S 5,881,563
Program Expenditures Total $ 31,650,424 $ 21„550 $ 31,671,974
Debt Service S - S -
Loans S 254,1 M x) S 254,000
Work-In-Progress S - S -
Transfers to Other Funds S 888,892 S 888,892
Contingence 5 9(15,777 S X15,777
Total Budget $33,699,093 $ 21,550 $ 33,720,643
Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271
'I otal Requirements $ 40,395,364 $ 21,550 S 40,416,914
Page 1 of 8
FY 2015 Third Quarter Budget Amendment Exhibit A
2.Radio Purchases-Police
A request for additional appropriation in the amount of$50,000 is being requested to purchase 10
additional P25 portable compliant radios.The city has purchased 47 radios in its effort to replace
155 radios by January 2018.This action will increase fines and forfeiture revenues by$50,000 with an
equal increase in Community Service program expenditures.
Q3
Adopted Revised
Budget Amendment Budget
Criminal Forfeiture Fund
Resources Beginning Fund Balance $ 182,978 $ 182,978
Property'Taxes S - S -
Franchise Fees S S
Licenses&Permits S S
Intergovernmental S S
Charges for Services S - S -
Fines&Forfeitures S 43,000 S 50,000 S 93,000
Interest Earnings S 1,892 $ 1,892
Miscellaneous S - S -
Other Financing Sources S S -
Transfers In from Other Funds $ - $ -
Requirements
Community Development S - $ -
Community Services S 50,000 S 50,000 $ 100,000
Policy&.Administration S - $
Public Works S - S
Program Expenditures Total $ 50,000 $ 50,000 $ 100,000
Debt Service S - $ -
Loans S $
Work-In-Progress S - $ -
Transfers to Other Funds S -155 S 455
Contingency S - S -
Total Budget $ 50,455 $ 50,000 $ 100,455
Reserve For Future Expenditure $ 177,415 $ - $ 177,415
Total Requirements $ 227,870 $ 50,000 $ 277,870
Page 2 of 8
FY 2015 Third Quarter Budget Amendment Exhibit A
3.Advanced License Plate Recognition(ALPR)-Police
The city has purchased two Advanced license Plate Recognition(ALPR)systems which include 4 cameras.The
cameras have been installed on two patrol cars.Per the agreement with Washington Square,at lease one vehicle will
drive through the Washington Square property every day to review license plates for stolen cars,outstanding warrants,etc.
Washington Square agreed to reimburse the city 50%for one system.A request to recognize the reimbursement totaling
$10,900 is being made for this system.This action will show an increase in intergovernmental revenues by$10,900 with
an equal increase in Community Services program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493:_
Property Taxes S 13,404,815 S 13,404,815
Franchise Fees S 5,799,632 S 5,799,632
Licenses&Permits S 1,177,412 S 1,177,412
Intergovernmental S 5,693,651 $ 10,9M S 5,704,551
Charges for Services S 2,694,034 S 2,694,034
Fines&Forfeitures S 993,232 S 993,232
Interest Earnings S 103,722 S 103,722
Miscellaneous S 70,873 S 70,873
Other Financing Sources S 265,500 S 265,500
Transfers In from Other FundsMnm $
esourres $ 40
Requirements
Community Developmcm S 3,232,095 S 3,232,095
Community Services S 21,682,611 $ 10,9(X) S 21,693,511
Policy&Administration $ 854,155 S 854,155
Public Works $ 5,881,563 S 5,881,563
Program Expenditures Toud $ 31,650,424 $ 10,900 $ 31,661,324
Debt Service S - S
Loans $ - S
Work-In-Progress $ 254,000 S 254,000
Transfers to Other Funds S 888,892 S 888,892
Contingency S 905,777 S 905,777
Total Budget $33,699,093 $ 10,900 $ 33,709,993
Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271
Total Requirements $40,395,364 $ 10,900 $40,406,264
Page 3 of 8
FY 2015 Third Quarter Budget Amendment Exhibit A
4.Division Reorganization-Public Works Engineering
A request for additional appropriation is required to pay for the voluntary separation of one employee
resulting from the reorganization of the Engineering Division. A total of$30,000 is needed to pay for the
voluntary separation incentive program for$25,000 along with$5,000 to cover 2 months of salary and
benefits for hiring a Sr.Project Engineer.
This action will result in a decrease in General Fund contingency by$30,000 with an equal increase in
Public Works program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493
property Taxes S 13,404,815 $ 13,404,815
Franchise Fees $ 5,799,632 S 5,799,632
Licenses&Permits S 1,177,412 S 1,177,412
Intergovernmental S 5,693,651 S 5,693,651
Charges for Services S 2,694,034 S 2,694,034
Fines&Forfeitures S 993,232 $ 993,232
Interest Earnings S 103,722 S 103,722
Miscellaneous a 70,873 S 70,873
Other Financing Sources S 265,500 $ 265,%0
Transfers In from Other Fundi - $ -
Total Resources $ 40,395,364 $ $40,iMN
Requirements
Community Development $ 3,232,095 S 3,232,095
Community Services $ 21,682,611 S 21,682,611
Policy&Administration S 854,155 S 854,155
Public Works S 5,881,563 S 30,000 S 5,911,563
Program Expenditures Total $ 31,650,424 $ 30,000 $ 31,680,424
Debt Service S - S -
Loans S - S -
Work-In-Progress S 254,000 S 254,000
Transfers to Other Funds S 888,892 S 888,892
(:ontingcnc% S 905,777 S (30,000) S 875.7-7
Total Budget $ 33,699,093 $ - $ 33,699,093
Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271
Total Requirements $ 40,395,364 $ - $ 40,395,364
Page 4 of,�;
FY 2015 Third Quarter Budget Amendment Exhibit A
5.Public Works Yard Buiding Relocation-Public Works
Per May 26,2015 Business Meeting,this item was struck from the amendment.
Item will show as a technical adjustment to FY 2016 Approved Budget.
The PW Yard at Ash St.is being demolished for development.Current staff are being relocated to other sites.
As part of this move,a total of$50,000 is being requested to build a fabrication shop with a restroom at Ash Avenue
and Burnham Street that will replace the one that is being removed.
This will result in a decrease of contingency of$12,500 in each fund of Sanitary Sewer,Stormwater,Water,and
General Fund.Transfers will increase and capital program expenditures in General Capital Facilities Fund will
increase by$50,000.
Page 5 of 8
FY 2015 Third Quarter Budget Amendment Exhibit A
6.Community Garden Trust-Public Works
An additional appropriation in the amount of$3,000 is being requested to purchase a permit for the
removal of a tree in the community garden.This action results in an increase in Charges for Services revenues
by$3,000 with an equal increase in Public Works program expenditures.
Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493
Property faxes S 13,404,815 S 13,404,815
Franchise Fees S 5,799,632 S 5,799,632
License.,&Permits $ 1,177,412 $ 1,177,412
Intergovernmental S 5,693,651 S 5,693,651
Charge%for Services S 2,694,034 S 3,000 $ 2,697,034
Fines&Forfeitures S 993,232 $ 993,232
Interest F.amings S 103,722 $ 103,722
Afiscellancous S 70,873 S 70,873
Other Financing Sources $ 265,500 S 265,500
Transfers In from Other Funds $ _ $ -
0 oil 3,M $40,IWT64—
Requirements
Community Developmcni S 3,232,095 S 3,232,095
Community Services S 21,682,611 S 21,682,611
Policy&Administration S 854,155 S 854,155
Public Works S 5,881,563 S 3,000 S 5,884,563
Program Expenditures Total $ 31,650,424 $ 3,000 $ 31,653,424
Debt Service S $ -
L.oans 5 S -
Work-In-Progress S 254,000 S 254,000
Transfers to Other Funds S 888,892 $ 888,892
Contingency S 905,777 S 905,777
Total Budget $ 33,699,093 $ 3,000 $ 33,702,093
Reserve For Future Expenditure $ 6,696,271 $ - $ 6,696,271
Tonal Rcyuircments $ 40,395,364 $ 3,000 $ 40,398,364
Page 6 of 8
FY 2015 Third Quarter Budget Amendment Exhibit A
7.Lighter,Quicker,Cheaper Program
A total of$95,000 is being requested for construction of the following sidewalks:
Spruce St.Sidewalk construction of 100 feet of sidewalk between 78th and 80th Avenues for$20,000
Adanta/Haines Sidewalk construction to fill a 200 foot sidewalk gap for$20,000
McDonald tit.Crosswalk enhancement with street lighting and beacons for$20,000
']ward St.Trail to construct an asphalt path from Tigard St.to Main St.by Symposium Coffee for$35,000
The result of this action will decrease General Fund contingency by$95,000.'Transfers will increase by$35,000 in the Gas
Tax Fund.In tum,Public Works program expenditures will increase by$60,000 in the General Fund and by$35,000 in
the Gas Tax Fund.
Fund 1 of 2 Q2 Q3
Revised Revised
Budget Amendment Budget
General Fund
Resources Beginning Fund Balance $ 10,192,493 $ 10,192,493
Property Taxes S 13,404,815 $ 13,404,815
Franchise Fees S 5,799,632 S 5,799,632
Licenses&Permits $ 1,177,412 $ 1,177,412
Intergovernmental $ 5,6939651 S 5,693,651
Charges for Services $ 2,694,034 S 2,694,034
Fines&Forfeitures S 993,232 S 993,232
Interest Earnings S 103,722 S 103,722
Miscellaneous S 70,873 S 70,873
Other Financing Sources S 265,500 ` 265,500
Transfers In from t lthcr Funds S -
Total Resources $ 40,395,364 S $ 40,395,364
Requirements
Community Development S 3,232,095 $ 3,232,095
Community Services S 21,682,611 S 21,682,611
Policy&Administration S 854,155 S 854,155
Public Works S 5,881,563 S 60,000 S 5,941,563
Program Expenditures Total $ 31,6502424 $ 60,000 $ 31,710,424
Debt Service S - S -
Loans S - S -
Work-In-Progress S 2549000 S 254,000
Transfers to Other Funds S 888,892 $ 35,000 S 923,892
Contingency S 905,777 $ (95,000) S 810,777
Total Budget $33,699,093 $ $ 33,699,093
Reserve For Future Expenditure $ 6,696,271 $ $ 6,696,271
Itital Rc.{uircnxnt,a $ 40,395,364 $ - 5 40,395,364
P"d 1 0t R
FY 2015 Third Quarter Budget Amendment Exhibit A
7.Lighter,Quicker,Cheaper Program
A total of$95,000 is being requested for construction of the following sidewalks:
Spruce St.Sidewalk construction of 100 feet of sidewalk between 78th and 80th Avenues for$20,000
Atlanta/I laines Sidewalk construction to fill a 200 foot sidewalk gap for$20,000
McDunald tit.Crosswalk enhancement with street lighting and beacons for$20,000
Tisard St.Trail to construct an asphalt path from Tigard St.to Main St.by Symposium Coffee for$35,000
The result of this action will decrease General Fund contingency by$95,000.Transfers will increase by$35,000 in the Gas
Tax Fund.In turn,Public Works program expenditures will increase by$60,000 in the General Fund and by$35,000 in
the Gas Tax Fund.
Fund 2 of 2 Q2 Q3
Revised Revised
Budget Amendment Budget
Gas Tax Fund
Resources
Beginning Fund Balance $ 571,900 $ - $ 571,900
Property Taxes $ - S -
Franchise Fees S - S -
Licenses&Permits S 225 $ 225
Intergovernmental S 2,990,443 S 2,990,443
Charges for Services S - S -
Fines&Forfeitures S - S -
Interest Earnings S 55,732 S 55,732
Miscellaneous S 61,345 S 61,345
Other Financing Sources S - S -
Tran,fcr.In from Other Funds S 100,000 $ 35,000 S 135,000
Total Resources $ 3,779,645 $ 35,000 $ 3,814,645
Requirements
Community Development $ - $ -
Community Services $ S
Policy&Administration S S
Public Works c ',205,002 S 35,000 S 2,240,002
Program Expenditures Total $ 2,205,002 $ 35,000 $ 2,240,002
Debt Service S 599,676 S 599,676
Loans S - S -
Work-In-Progress S - $ -
Transfers to Other Funds S 907,023 S 907,023
Cuntingcncc S 57,610 5 57,610
Total Budget $ 3,769,311 $ 35,000 $ 3,804,311
Reserve For Future Expenditure $ 10,334 $ - $ 10,334
Total Requirements $ 3,779,645 $ 35,000 $ 3,814,645
Page 8 of 8