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09/08/2011 - Minutes TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, September 8, 2011 Call to Order: 6:59 p.m. Roll Call Present at the meeting: Board members David Burke, Laura Cadiz, Scott Hancock, Linda Monahan, Dan Snyder, John Storhm, ; Alternates Katie Harris and Stephanie Carter; Library Director Margaret Barnes and Executive Assistant Alison Grimes. Cecilia Nguyen was excused. Minutes The August 1, 2011 Board meeting minutes were reviewed and, there being no additions or corrections, were approved as read. Motion — Snyder Second — Monahan Burke — Aye Cadiz — Aye Hancock— Abstain Monahan - Aye Nguyen - Excused Snyder— Aye Storhm —Aye Agenda Additions and Deletions None. Call to the Public — On behalf of the Board, Burke welcomed Councilor Marland Henderson, the Board's City Council liaison. He spoke briefly about the City Manager interview process, noting that 83 applications were received. — Jean Peick, Cataloging Librarian in Technical Services, was tonight's staff guest. Peick has been with the Library since 2006; she described the sequence of events as an item is cataloged and passed around several examples. Peick also pulls data and creates various monthly reports, some of which show the turnover rate and how "alive" the Library collection is. Election of Officers Burke explained the roles of Chair and Vice-Chair to the new Board members before opening the floor to nominations for Chairman. A motion to appoint David Burke as Chairman of the Library Board was received: Motion — Monahan Second — Cadiz TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, September 8, 2011 Motions were then accepted for Vice-Chair. A motion to appoint John Storhm as Vice- Chairman was then received: Motion - Monahan Second - Burke Voting for election of Chairman and Vice-Chairman: Burke — Abstain Cadiz — Aye Hancock— Aye Monahan - Aye Nguyen - Excused Snyder— Aye Storhm —Abstain Library Operations Monthly statistics were handed out by Barnes. It appeared the Murray Scholls branch has slightly affected some of the statistics. A pie chart, submitted by Circulation Manager, Craig Carter, showed that Tigard lends 42% of the total net items in the Cooperative. Cedar Mills/Bethany holds the title for net borrower. The WCCLS Cooperative is 35 years old. In honor of this milestone, bookmarks were created and made available to all member libraries. Tigard's local celebrity, 102-year old Curtis Tigard, was one of the patrons pictured on the bookmarks. Barnes passed around several different bookmarks. Summer brought a slew of teen volunteers who helped shelve in all areas of the Library. The project manager for the RFID (Radio Frequency Identification) process has been hired by the Cooperative. Library Policies Review The American Library Association's The Freedom to Read and Library Bill of Rights were next on the list of policies for the Board's review. Although no changes could be made, as both originated from the ALA, the Board endorsed and re-affirmed both documents. Motion to endorse and re-affirm The Freedom to Read: Motion — Monahan Second — Storhm Burke — Aye Cadiz — Aye Hancock— Aye Monahan - Aye Nguyen - Excused Snyder— Aye Storhm —Aye Motion to endorse and re-affirm the Library Bill of Rights: TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, September 8, 2011 Motion — Monahan Second — Burke Burke — Aye Cadiz — Aye Hancock— Aye Monahan - Aye Nguyen - Excused Snyder— Aye Storhm —Aye The Board then discussed the Internet Acceptable Use Policy. Some discussion centered on the fourth paragraph and the heading of "Rules", and making the last sentence in that paragraph the first. It was noted that it would be costly to forward the policy to the City Attorney for his review and it was decided that the change wasn't major enough to do so. Motion to accept Internet Acceptable Use Policy: Motion — Hancock Second — Monahan Burke — Aye Cadiz — Aye Hancock — Aye Monahan - Aye Nguyen - Excused Snyder— Aye Storhm — Nay Finally, the Collection Development Policy was reviewed. Barnes informed the group that the City Attorney recommended deleting Section VIII, Paragraph F and adding "The decision of the Library Board will be final." to the end of Paragraph E. Motion to accept Collection Development Policy with noted changes: Motion — Burke Second — Storhm Burke — Aye Cadiz — Aye Hancock— Aye Monahan - Aye Nguyen - Excused Snyder— Aye Storhm —Aye The next three policies will be reviewed during the October meeting which will be: Borrowing Materials Cell Phone Exhibit and Display Other Business • Library Trends — For the Board's review, Barnes handed out an article from Publishers Weekly titled "The Winning Game: 2010 Hardcovers: Facts and Figures TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, September 8, 2011 2011", by Daisy Maryles. The article concerned 2010 fiction bestsellers and their authors. Adjournment: There being no further business, the meeting adjourned at 8:07 p.m. The next Library Board meeting is scheduled for Thursday, October 13, 2011 at 7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.