05/14/2014 - Minutes City of Tigard
Tigard Public Library Board — Minutes
MEETING DATE/TIME: Wednesday,May 14, 2014 7 p.m.
MEETING LOCATION: 13500 SW Hall Blvd., Conference Room, Second Floor
1. CALL TO ORDER:
Chair Scott Hancock called to order the May 14,2014 Tigard Library Board at 7:00 p.m.
2. ROLL CALL
Present at the meeting were: Laura Cadiz, Katie Harris,Dan Snyder and Jan Thenell; Readers Services
Manager Molly Carlisle and Executive Assistant Alison Grimes. Linda Monahan,John Storhm and Library
Director Margaret Barnes were excused.
3. APPROVE MINUTES
The minutes from the April 9 Library Board were reviewed and, there being no additions or corrections,
were approved as written.
Motion—Harris Second—Snyder
Cadiz—Abstain Hancock—Aye Harris—Aye Monahan- Excused
Snyder—Abstain Storhm—Excused Thenell—Aye
4. AGENDA ADDITIONS AND DELETIONS
Library Use policy was added to Item #6: Library Policies Review.
5. CALL TO THE PUBLIC
Xiaohong Lu, Circulation Library Assistant,was the staff guest for this month. With a background in
engineering, teaching and library work,Lu has been at TPL since 1996. Although the position is the same,
her job duties have changed over the years;however her number one priority remains the patron. Some of
her other duties include training new adult volunteers, assisting new and current patrons at the Welcome
Desk, training and working with the annual influx of teen summer volunteers and troubleshooting various
computer issues. Lu discussed and passed out information regarding the various Cultural Passes available at
the Library.
Tigard Public Library Board MINUTES —Wednesday, May 14, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 1 of3
6. LIBRARY POLICIES REVIEW
After review,and there being no additions or corrections,the following two policies were re-adopted by the
Library Board:
o Interlibrary Loan Policy
Motion—Harris Second—Thenell
Cadiz—Aye Hancock—Aye Harris —Aye Monahan- Excused
Snyder—Aye Storhm—Excused Thenell—Aye
Minor changes to the following policy have been reviewed and vetted by the City attorney.
o Library Use Policy
Motion—Thenell Second—Harris
Cadiz—Aye Hancock—Aye Harris —Aye Monahan- Excused
Snyder—Aye Storhm—Excused Thenell—Aye
7. CITY STRATEGIC PLAN
Carlisle distributed copies of the draft of the City's Strategic Plan. One of the recommendations from the
2012 Mayor's Blue Ribbon Task Force asked that the City"develop a strategic plan that articulates a clear
vision for the city." This Plan, once completed and adopted,will provide guidance and direction for the
City's priorities for the next 20—30 years. Various Library staff is in different focus groups discussing ideas.
She also passed out copies of the City's web page showing where citizens could submit input and reviewed
some of the priorities already submitted. Carlisle also noted that the Vision Statement for this Strategic
Plan is to make Tigard"The most walkable community in the Pacific Northwest where people of all ages
and abilities enjoy healthy and interconnected lives." City Council is supportive of the Plan but has not yet
adopted it. A PowerPoint presentation concerning the document was skipped.
8. LIBRARY OPERATIONS
The monthly statistics from February,March and April were handed out and reviewed. Carlisle reported that
the book titles on both the Kindles and Nooks available for patrons to check out have been updated with new
book titles. More Nooks have been ordered (they are less expensive than Kindles) to keep up with patron
demand. She also noted that WCCLS is adding another ebook vendor,3M.
9. OTHER BUSINESS
o Hancock reported that the annual meeting with City Council went very well; Council members asked
multiple questions, some concerning reopening the Library on Thursdays.
o Carlisle mentioned that the Friends raised over$7,000 during their recent book sale.
o It was requested that the Library Foundation be added to Other Business in the June agenda.
o Carlisle presented Hancock with his certificate and 5-year volunteer pin and explained to the Board
why he was receiving them.
Tigard Public Library Board MINUTES —Wednesday, May 14, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 2 of3
o LIBRARY TRENDS
10. ADJOURN
There being no further business, the meeting was adjourned at 8:01 p.m.
The next meeting of the Tigard Library Board will be Wednesday,June 11, 2014 at 7 p.m. in the second
floor Conference Room of the Library, 13500 SW Hall Blvd.,Tigard.
Tigard Public Library Board MINUTES —Wednesday, May 14, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503.639.4171 1 www.tigard-or.gov I Page 3 of3