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01/13/2011 - Minutes TIGARD PUBLIC LIBRARY BOARD MINUTES Thursday, January 13, 2011 Call to Order: 7:05 p.m. Roll Call Present at the meeting: Board members David Burke, Richard Heath, Cecilia Nguyen, Jennifer Vasicek, John Storhm and Grace Amos, Library Director Margaret Barnes and Executive Assistant Alison Grimes. Linda Monahan was excused. Minutes The December 9, 2010 Board meeting minutes were reviewed and, there being no additions or corrections, were approved as read. Motion—Storhm Second — Heath Amos—Abstain Burke — Abstain Heath—Aye Monahan - Excused Nguyen -Aye Storhm —Aye Vasicek — Abstain Agenda Additions and Deletions None. Call to the Public Kathy Vincent, Circulation Library Assistant, was tonight's staff guest. Not only does she handle the myriad tasks required in Circulation, she also collects for needy families at Christmas, hauls the Library's shrink wrap and vinyl and the old CD and DVD cases to recycling and, along with a co-worker, coordinates the yearly Food for Fines program. Seeing stacks of CDs and DVDs with missing parts when she first started, Vincent took on the project of contacting patrons to track down CDs or DVDs they might have inadvertently left at home or to return personal items dropped off in error. Although she admits this is a project that needs to be handled delicately, Vincent has a 98.5% return rate. Library Operations December's stats were distributed and reviewed. Barnes noted that WCCLS has reduced the available bandwidth for public Internet access. City computers are not affected but some sluggishness has been noted on patron computers. There was a good turn-out for the Oregon Ducks-Auburn Tigers game. Several patrons thanked staff as they would not have been able to view the game of the Library hadn't hosted it. City Council's new liaison to the Library will be Councilor Marland Henderson. He could not attend tonight's meeting, but plans to attend in the next several months. On September 11, 2011, the City of Tigard will celebrate its 50th year of incorporation. A modest celebration will be held in the community Room; music, a community book read and historic photos are some of the things planned. By-Laws Review After reviewing the changes requested during last month's meeting, the Board unanimously approved the Library Boards updated by-laws. Motion — Heath Second — Burke Amos —Aye Burke — Aye Heath —Aye Monahan - Excused Nguyen - Aye Storhm — Aye Vasicek— Aye Annual Patron Survey Barnes passed out the final version of the 2011 Patron Survey. It will be available to fill out on-line January 30 and the in-house paper survey begins the 31 st. It will also be available in Cityscape, the Library's e-newsletter Books and Bits and through the Library's web page. Barnes asked that if any Board members wished to assist at the survey table to email Grimes with their requested date and time. Burke requested January 31 at 7 p.m. and Nguyen requested February 12 from 11 to 12:30. Other Board members will email Grimes. Library Policies Review After review of the list of policies, the Board decided to work chronologically through the list, beginning with the oldest to the most recently reviewed. The first six policies on the list, except for Donation Guidelines, will be emailed to all members. Burke will then send an email asking which, if any, of the policies the Board would like to review in further detail at the next Board meeting. WCCLS Update See Bandwidth Issue, noted in Library Operations. Barnes also noted that the formula WCCLS utilizes to determine the amount each library receives will be reviewed this Spring. Other Business • Library Trends - None. • Nguyen handed out copies of the Foundation's new brochure and reminded members of the wine tasting fundraiser at Monahan's house on Saturday. The architectural firm of FFA has been chosen to perform the feasibility study. A first meeting is scheduled for February 4. Adjournment: There being no further business, the meeting adjourned at 8:27 p.m. The next Library Board meeting is scheduled for Thursday, February 10, 2011 at 7:00 p.m. in the Conference Room at the Tigard Public Library, 13500 SW Hall Blvd.