11/12/2014 - Packet Completeness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
CCAC - City Center Advisory Commission
Name of Board, Commission or Committee
November 12,2014
Date of Meeting
I have verified these documents are a complete copy of the official record.
Joe Patton,Meeting Secretary
Print Name
ignature
December 11,2014
Date
41 City of Tigard
City Center Advisory Commission Agenda
MEETING DATE: Wednesday, November 12, 2014— 6:30 — 8:30 p.m.
MEETING LOCATION: Red Rock Creek Conference Room
13125 SW Hall Blvd., Tigard OR 97223
1. Welcome and Introductions .........................................................................................................6:30— 6:35
2. Review / Approve September and October Minutes ...............................................................6:35 — 6:40
3. Non-Agenda Items / Public Comment......................................................................................6:40— 6:45
4. Capital Improvement Program Prioritization.............................................................................6:45 — 7:05
Action item:Review and comment on Downtown CIP pr jectr
(Carissa Collins, Finance Dept. Sr. Management Analyst)
5. Executive Session*.........................................................................................................................7:05 — 7:30
(Sean Farrelly)
6. Burnham/Ash Redevelopment Project.......................................................................................7:30 — 7:50
Review criteria for redevelopment
(Sean Farrelly)
7. 2014 CCAC Annual Report Draft Review..................................................................................7:50 — 8:05
Action item:Review draft report and consider finali.Zing
(Chair Murphy and Vice Chair Arendes)
8. Tigard Street Trail Meeting...........................................................................................................8:05 — 8:15
Report on November Ad design meeting
(Sean Farrelly, Commissioners Shavey and Pao)
9. CCAC Recruitment Update .........................................................................................................8:15 — 8:20
(Sean Farrelly)
10. Liaison Reports...............................................................................................................................8:20— 8:30
11. Adjourn............................................................................................................................................8:30 p.m.
*EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property
transaction negotiations under ORS 192.660(2) (e). All discussions are confidential and those present may disclose nothing from the
Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not
disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final
decision. Executive Sessions are closed to the public.
CITY CENTER ADVISORY COMMISSION AGENDA— November 12, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.dgard-or.gov I Page 1 of 2
Upcoming meetings of note:
Wednesday,November 19,4:30 p.m.,Downtown Dialogue,location TBD
Tuesday,December 2,6:30 p.m.,City Center Development Agency Board meeting,Red Rock Creek Conference Room
Wednesday,December 10,6:30 p.m.,Regular CCAC Meeting,Red Rock Creek Community Room
Note:Weekly Main Street Green Street construction update meetings at Symposium Coffee,Tuesdays,7:00—8:00 a.m.
CITY CENTER ADVISORY COMMISSION AGENDA— November 12, 2014
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 2
44 City Center Advisory Commission
Meeting Minutes
Date of Meeting: Wednesday,November 12,2014
Location: Red Rock Creek Conference Room
Called to order by: Chair Tom Mu h
Time Started: 6:30 pm
Time Ended: 8:35 pm
Commissioners Present: Chair Thomas Murphy; Deanie Bush;Laura Fisher; Linli Pao;
Lynn Scro ; Paul Miller; Sherrie Devaney
Commissioners Absent: Vice Chair Carine Arendes; Richard Shavey
Others Present: Elise Shearer,TTAQ Neal Brown,local Realtor; and local resident Reid Iford.
Staff Present: Downtown Redevelopment Project Manager Sean Farrelly;Assistant Finance Director
Debbie Smith-Wagar; and Senior Administrative Specialist Joe Patton.
AGENDA ITEM #1: Welcome and Introductions
Chair Tom Murphy opened the meeting and Joe recorded the roll call.
AGENDA ITEM #2: Review/ Approve Minutes
The September 10, 2014 CCAC Minutes were approved. No changes were suggested. The October 8,
2014 CCAC Minutes were deferred until the December meeting.
AGENDA ITEM #3: Non-Agenda Items / Public Comment
A. Linli discussed her attendance at the Main Street Conference, tour of Dayton, the Tillamook
downtown branding booklet distributed to their business owners and the presentation by
Michele Reeves.
B. Sean noted the Main Street ribbon cutting is taking place November 13, 2014.
Chair Murphy called for public comment. There was none.
AGENDA ITEM #4: Capital Improvement Program Prioritization
Debbie noted that there are no new projects being added and that a transportation system development
charge is being considered. Input on the list of projects is needed before November 20.
AGENDA ITEM #5: Executive Session
The regular meeting was recessed at 7:40 pm for an Executive Session to discuss real property
transactions in accordance with ORS 192.660(2)(e). The Executive Session was closed and the
regular meeting reconvened at 8:03 pm.
CCAC Meeting Minutes for Wednesday, November 12,2014 Page 1 of 2
AGENDA ITEM #G: Burnham/Ash redevelopment Project
Sean asked if die project meat the previously established criteria.There is not enough information to
deterr ine if items 5, 8, 11 and 12 are being met.
AGENDA ITEM#7: 2014 CCAC Annual Report Draft Review
Sean said that a new parking study is needed after the completion of construction in order to proceed
with the parking management plan.Recommendations were made to state: that CCAC initiated the
Tigard Street Trail design process and that CCAC collected public input.
AGENDA ITEM #S: Tigard Street Trail Meeting
The budget is$1.3 million and an update is at least a month away=. Grant funding is being sought.
AGENDA ITEM #9: CCAC Recruitment Update
,applications are due November 17, 2014. Appointments will be made before the January 2015 meeting.
It was noted that Lynn had been appointed as a voting member since the October meeting.
AGENDA I'T'EM #10: Liaison Reports
A. Paul provided an update from the October 20`x" PRAB meeting. Fundraising will take place for
the Bull Mountain nature play area. It was noted that Tigard has more dog parks than Portland.
The results of a 300 resident survey were presented.Neal Brown had a presentation regarding
YMCA.
B. Elise stated TTAC discussed the CIP pro}ect list and wanted to maintain public input,A SW'
Corridor meeting is scheduled For December 9 at 9 atm in the Public Works auditorium.
C. It was noted an enterprise zone is being sought for Tigard. Lloyd Purdy will be invited to a
future.,meeting,possibly in December, to discuss it. The Incentives Matrix will be discussed in
December.
D. The CODA passed a small budget amendment of$32,000 of which 525,000 has been spent on
the faced improvement program.
E. Tom said the TDA is interested in art installation (statues) downtown. Cuban renewal dollars
might be requested to install perhaps 10 pedestals with the art to be funned by TDA. Lake
Oswego paid$5,000 per pedestal.
F. The Strolling Streets project is waiting on the property owner decisions. Sherrie will talk to
them and see if she can offer assistance.
AGENDA ITEM #11: Adjourn
The meeting adjourned at 8:35 p.m.
Joe I tton,CCAC Recording Secretary
ATT1-ST:
Thomas 1. Murphy, Chair
CCAC Meeting Minutes for Wednesday,November 1 2 14 Page 2 of 2
Agenda Item 4
City of Tigard
. . . Memorandum
To: City Center Advisory Commission
From: Carissa Collins, Sr. Management Analyst
Re: FY 2016-21 Capital Improvement Program Prioritization List
Date: November 3, 2014
Attached is the list of transportation projects to be considered for the next 6-year Capital
Improvement Program (CIP) program. The list includes the project status, name, brief
description, and final score. The "current" status means that the project is already in the current
CIP; therefore, the project is not scored. You will find the list of Streets, Parks, and General
Capital Facilities projects pertaining to downtown for your review. The city is currently in the
process of revising its prioritization process for the CIP. This includes the development of
criteria specific to each system within the CIP. Criterion has been developed for ranking all
systems with the exception of the transportation projects. It is important to incorporate
elements such as the strategic plan along with the public needs such as traffic congestion that
resulted from the Community Survey. Therefore, it was agreed that since the city already has a
substantial number of street projects in the current CIP, there was no need to prioritize until the
new criteria is complete.
As you can see, each system lists all projects in the current CIP along with "new," and
"unfunded" projects. A "new" project is one that was recommended by staff. An "unfunded"
project is one that was noted as unfunded in last year's CIP and requires prioritization. Staff has
already prioritized the projects and requests your comments/suggestions regarding the
recommended rankings. We will need your responses by November 20, 2014.
If you have any questions, please feel free to contact me at 503-718-2643. Thank you.
Agenda item 4
FY 2016-21 Capital Improvement Program
Priority List for Downtown Streets,Parks, &Facilities (City Center Advisory Commission)
Status JProject — Description Score
Streets System
Current Commercial Street Sidewalk&Storm Detention Facility(Main to Lincoln) This project will construct a sidewalk along one side of Commercial Street from Main Street under the
Pacific Highway overcrossing to Lincoln Avenue.The railroad and ODOT may dictate the location of
the sidewalk which could result in the roadway being slightly shifted to the southwest so that the
sidewalk can be added on the northeast side of the roadway.While the street is under construction,a
stormwater vault will be added to treat over 47 acres of untreated stormwater discharging into Fanno
Creek.This project meets outfall retrofitting goals identified in the regional Healthy Streams Plan.
Current Ash Avenue Design Application(Railroad Crossing) The crossing has been previously studied as three possible alternatives:an overcrossing,an
undercrossing and an at-grade crossing.The at-grade crossing has been selected as the most viable
option based on estimated construction costs and other design considerations.The project would
include facilities for vehicles,pedestrians and cyclists.On-going discussions are currently underway
with ODOT(who owns the right of way),TriMet(who operates WES under lease agreement with
ODOT)and the Portland and Western Railroad(who operates a freight line under lease agreement
with ODOT and TriMet).These discussions have included the possibility of closing another crossing
within Tigard in order to meet ODOT's mandate of no'net'new crossings in the state.
Current Main Street(Green Street Retrofit-Phase 2) The project will extend the improvements constructed in conjunction with Phase 1 northward,
providing a seamless extension to the recent improvements at the intersection of Pacific
Highway/Main Street/Greenburg Road.Like Phasel,Phase 2 will largely be funded through a grant
from the Metropolitan Transportation Improvement Program(MTIP)for green streets.The
disbursement and oversight of this grant will be handled by ODOT.
Parks System
Current Fanno Creek Remeander(City/CWS) Clean Water Services stream remeander restoration for a section of Fanno Creek near Ash Avenue. N/A
Current Tigard Street Trail&Public Space(Main St.to Tiedeman Ave./Tigard St.) Repurpose of an existing and inactive rail corridor to benefit multi-modal public use. N/A
Current Fanno Creek Trail Construction(RFFA Grant) Construction of segments of the Fanno Creek Trail with Regional Flexible Funds Active N/A
Transportation and Complete Streets grant.
* New Public Space next to Fanno Creek Brew Pub Project would acquire an existing private driveway fronting Fanno Creek and convert into
public space and trail connection.The public space would include concrete seating walls, 13.50
railing,and lighting.
* Unfunded Pacific Hwy at Hall Blvd.Gateway(Flagpole) Install Flagpole at the SW corner of the Pacific Hwy.&Hall Blvd.intersection(previous Auto
Repair/Towing business) 7.00
* Unfunded Downtown Clock Tower Construction of a clock tower for downtown near the VIES Station 4.00
General Capit Facilities System
* Unfunded Public Works Yard Decommission&Relocation Purchase of property for a new Public Works Facility and the clean-up and sale of the existing
Ash Street yard. 13.00
Page 1 of 1
Agenda Item 6
The CET grant IGA includes a milestone for the City Center Advisory Commission to
recommend criteria for the City Center Development Agency (CCDA) Board/City Council
to make decisions regarding the redevelopment of the Public Works Yard/ Ash Ave Dog
Park. At their December 11, 2013 meeting, the CCAC recommended the following criteria
for a redevelopment project:
1. Is consistent with urban renewal plan
2. Has ultimately positive effect on tax base
3. Maximizes leverage from private and other public sources
4. Promotes high quality, pedestrian friendly urban design and architecture
5. Contributes to placemaking and local identity
6. Promotes transit usage and accessibility
7. Provides increased housing density
8. Provides public amenities, for example, community meeting room, bike and
pedestrian connections.
9. Accommodates on-site parking
10. Includes a variety of price points and unit sizes
11. Integrates nature into project
12. Promotes sustainability
1-3 were considered mandatory, and 4-12 highly desirable.
Agenda Item 7
2014 Annual Report of the City Center Advisory Commission to the City Center
Development Agency Board
December 1, 2014
The City Center Advisory Commission (CCAC) adopted annual goals and objectives for 2014. The
agenda for the CCAC was largely devoted to developing and implementing these goals. This report
is organized around that framework.
Goal 1. Support URA Plan projects
A. Participate in public process for the design of Tigard Street Trail and adjacent public
plaza and promote participation by other downtown stakeholders
B. Support staff and council efforts to acquire property for downtown plaza/public space
and advise on specific initiatives
• Includes existing Brownfield program
C. Support and Advise CCDA on Parking Management Plan
Outcomes:
After the City secured an agreement with the railroad and ODOT Rail to lease the unused right of
way, CCAC members engaged in efforts to participate in the design process. CCAC representatives
proposed a joint committee including members of the Parks and Recreation Board and The
Transportation Advisory Committee with other public stakeholders to participate in the design of
the trail. The possibility of siting a Veteran's Memorial has also been explored. Members of the
CCAC participated in a preliminary design session for the trail hosted by the City.
Briefings on potential smaller public space projects and pending land acquisition were opportunities
for CCAC members to provide feedback and input to staff.
The CCAC wrote a letter of support for the city's successful$400,000 EPA Brownfield Assessment
grant application.
Staff briefed CCAC on initial concepts for a Parking Management Plan. This plan is pending an
assessment of existing conditions upon the completion of Main Street construction.
Goal 2. Support programs & staff work to facilitate identified URA Plan & City Council
Goals
A. Support and advise CCDA regarding strategies to support residential development in the
URA
• Includes VHZ,private redevelopment programs, Public Works development and
other initiatives
B. Support staff work to develop programs to address private redevelopment and pursue
options / develop recommendations regarding incentive matrix for developers
• Strategy development can support future initiative such the possible relocation of the
Post Office and the development of other desirable URA Plan projects including an
Arts facility,permanent Farmers Market location, etc.
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Agenda Item 7
C. Support and advise CCDA on streetscape improvements that will attract, enhance and
increase recreational, shopping and transportation experiences in URA
• Includes FIP/TIP programs, Strolling Street program, Main Street/Green Street, and
bicycle and pedestrian infrastructure projects.
Outcomes:
The CCAC was briefed and expressed support of the Vertical Housing Development Zone that the
City established in 2014.The zone included the urban renewal area.
The CCAC monitored the pre-development work done on the Public Works Yard and dog park for
122 units of market rate housing. Members of the CCAC participated in a concept review session
for the project. The CCAC will provide input on criteria to base a decision on moving ahead with
the project.
The commission, through its participation in the Urban Renewal Improvement Programs Joint
Committee, provided oversight of the Main Street Strolling Street program started this year. The
committee reviewed several applications for assistance and selected the first two project matching
grant awardees.
A proposal for possible development incentives that support desired development in the Urban
Renewal Area is currently under development by the CCAC.
Goal 3. Communications and Economic Development
A. Identify primary and secondary liaisons to attend CCDA, PRAB, and TTAC meetings;
assign/recruit other liaisons as needed
B. Explore opportunities to enhance and improve city sponsored URA Communications
C. Advocate on behalf of businesses to mitigate impacts of Green Street Construction on
businesses
D. Assess options for engaging in a marketing and/or branding campaign and make
recommendation to CCDA
Outcomes:
The commission continued to maintain and improve its communications with other boards and
commissions. One or more commissioners routinely attend Park and Recreation Advisory Board
(PRAB) and TTAC meetings. The chair of the CCAC has regularly attended CCDA Board meetings,
including executive sessions, and Council/CCDA's liaison regularly attends CCAC meetings. The
chair of the CCAC also serves on the board of the Tigard Downtown Alliance.
CCAC were regularly briefed on Main Street/Green Street construction and provided input on
outreach content and methods. Input was provided regarding the CCAC webpage content.
CCAC members conducted research on branding and marketing and outreach to the Tigard
Downtown Association (TDA) on the topic. The TDA was identified as the appropriate party to
lead any future efforts in this area. Several CCAC members attended the 2014 Oregon Main Street
Conference.
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Agenda Item 7
The City Center Advisory Commission looks forward to further progress in the year to come.
On behalf of the commission,
Tom Murphy Carine Arendes
Chair Vice-Chair
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