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04/10/2013 - Minutes City Center Advisory Commission Meeting Minutes z s Date of Meeting: Wednesday,Aril 10, 2013 Location: Tigard Library Community Room, I"Floor Called to order by: Chair Elise Shearer Time Started: 6:32 pm Time Ended: 8:47 pro Commissioners Present: Elise Shearer (Chau), Philip Thornburg (Vice Chair),Thomas Murphy, Deanie Bush, Paul Miller, Sherrie Devaney (arrived at 6:39 pm),Linli Pao,Laura Fisher, Carine krendes (Alternate, arrived at 6:49 pm),Hemendra Mathur Alternate Commissioners Absent: None Others Present: Planning Commissioner Richard Shavey, Realtor Neal Brown Staff Present: Downtown Redevelopment Project Manager Sean Farrelly, Community Development Director Denny Asher and Community Planning Senior Administrative Specialist Chris Wiley AGENDA ITEM #1: Welcome and Introductions AGENDA ITEM #2: Review / Approve March 2013 Minutes The March 2013 minutes were approved as amended. AGENDA ITEM #3: Non-Agenda Items / Public Comment A. Sean passed around a flyer that was sent out to downtown businesses to let them know the city will be removing the existing canister signs to get ready for the upcoming Main Street Green Street project. (Attachment 1) B. Elise said TriMet is holding a meeting at The Ballroom Dance Company building on Commercial Street in downtown Tigard on Wednesday, April 17 from 6 to 8 p.m.,to present the Line 12 and Line 94 bus service changes to Sherwood and Tigard. C. Deanie said Symposium Coffee hopes to have their opening at their new Tigard location by the end of April. D. Sherrie reminded everyone about Third Fridays. CCAC Meeting Minutes for Wednesday.,April 10,2013 Page 1 of 5 AGENDA ITEM#4: Liaison / subcommittee reports for: CCDA,Art Subcommittee, Fafade Improvement Joint Committee, PRAB-CCAC Joint Committee A. Parks and Recreation Advisory Board (DRAB). Lind attended the Match meeting. The City agreed to buy open space in Area 64 for parks. There is still 1.7 million dollars left in the parks bond that's dedicated to downtown green space. B. Downtown Steering Committee. Deane said since it is so hard for the store owners to get away from their businesses during the day, they are trying to get an evening meeting scheduled. C. Tigard Transportation Advisory Committee (TTAC). Elise attended the March TTAC meeting. 1) The city has applied to Metro for two Regional Flexible Funding Allocation (RFFA) grants. This is a process Metro conducts every two years to distribute federal funding to regional programs and local projects. The first application from the city would be for improvements to the Fanno Creek Trail. The second application would fund a study of the 72nd Avenue/Highway 217 interchange. If the grant money is awarded for these applications it will be allocated for fiscal years 2015-18. 2) Staff also asked TTAC, and they agreed, to go forward to the Budget Committee and then on to the City Council to ask them to approve one million dollars in gas tax funds to be used to fund the 72nd Avenue/Dartmouth Street project and the 121,1[Avenue Complete Street projects. 3) The Council is hosting a community town hall on Tuesday, April 30 at 6:30 p.m. in the Burgess Community Room at the library. There will be a presentation on the Southwest Corridor planning and councilors are looking for feedback from the community. Elise encouraged the commission members to attend. 4) Also, on Tuesday, April 16, there will be an open house for the Pacific Highway/Gaarde/McDonald project. D. Downtown Meetings. Sean said Downtown meetings will be held at Max's Brew Pub the fourth Wednesday of each month from 5 to 7 p.m., to present updates on the Main Street/Green Street project and to discuss any other topics related to downtown business. The first meeting is on a Monday, April 2211d, and then it will switch to the fourth Wednesday of the month. E. Other Meetings of Interest. Elise said Associate Planner Marissa Daniels presented the housing review workshop results to the city council on March 181i. The housing report is now available on line. She encouraged everyone to look at it as it has a lot of interesting information on Tigard housing. She also briefed the commission members on several other meetings of interest that are coming up in the next several weeks. CCAC Meeting Minutes for Wednesday,April 10,2013 Page 2 of 5 F. City Center Development Agency (CODA). 1) The Tigard Street Fair is scheduled for Saturday, August 171h. Dianna Weston from the Chamber is looking for volunteers. 2) May 22nd is the next public engagement event with downtown artist Brian Borello. 3) Staff is going to try to re-engage with the railroad to bring in the area needed to complete the Tigard Street trail. G. City Council 1) Carine Arendes was appointed as a CCAC voting member. 2) The State of Oregon has a change in contractor qualifications. They no longer have to go with the lowest bidder but will issue a qualification based RFP (request for proposal), whereby they can look at qualifications as the number one requirement for awarding bids. 3) An emergency management report from Tigard Councilor Gretchen Buehner has been posted to the city website. Note. Agenda Items S and 6 were moved to later in the evening so Richard Shavey could present his update on downtown land owners. AGENDA ITEM #7: Downtown Land Owners Report (Attachment 2 to these minutes) Mr. Shavey reported that he has met with twenty to twenty-five landowners to discuss downtown development in Tigard. Mr. Shavey is a six year resident of Tigard and said he is very enthusiastic about downtown development. He said downtown development consultant Michelle Reeves said in her recommendation to the City of Tigard she felt the single most important recommendation in her report was to form a downtown association. He told the downtown property owners this is a key time in the City because the city leadership has just changed with a new city manager, a new mayor, a new city councilman, and a new director of Community Development. Mr. Shavey said he and a group of about 12 downtown property owners had a meeting with the city manager, the mayor, Councilor Henderson, and Kenny Asher and about 12 landowners. We wanted to let the landowners know we are here to help. Mr. Shavey said he is not a downtown property owner but sees his role in this is to bring people together and to help downtown development get started. A top priority is to promote a vision for downtown Tigard; a village composed of small retail with emphasis on the creative arts including theater arts, craft, galleries, fine arts, restaurants, retail, with housing units above, to provide economic and/or tax incentives for a certain number of artists to locate their studio living quarters in the village over the next five years, up to 50 artists to create an art district. Mr. Shavey thinks a strong partnership between the City of Tigard, the downtown landowners and the Tigard Chamber could partner together to work toward this goal. He expressed concern that the city isn't moving fast enough to acquire property or bring in new development to Tigard. Community Development Director Denny Asher CCAC Meeting Minutes for Wednesday,April 10,.2013 Page 3 of 5 responded there are limitations to how much a small staff can accomplish all at once. The city is looking forward to bringing on an economic development person who can also work on downtown development. Also, it isn't in the city's best interest to make negotiations public when staff is in the process of negotiating for a property or working with an interested party regarding downtown development. Mr. Asher cited several examples of achievements that have been accomplished by city representatives and community volunteers over the past few years. AGENDA ITEM #5: CCAC Three-Year Action Plan (Attachment 3 to these minutes) Staff was looking for confirmation that the chart represents the commission members' expectations. After some discussion, the commission members unanimously agreed the bubble chart is a good framework,representing what staffs plan of action should be to work from for the coming years with the caveat that this is a fluid document. The commission took no position on the Main Street Parking LID (Local Improvement District). AGENDA ITEM#6: Metro CET (Construction Excise Tax) Grant Application (Attachment 4 to these minutes) This is a public-private partnership opportunity. Metro is the source for the funds. The city has submitted two applications, one for River Terrace planning and a second for studying available downtown development sites. If the city is awarded the grant for downtown, there will be environmental studies, surveys of properties, appraisals, site plans, and a look at development costs and financing shortfalls. If the studies show the cost of construction will exceed potential revenue return, then the city can take the project to the CCDA. If there is a gap between construction and potential revenue return, this study should provide numbers for the CCDA to consider and to decide whether or not the project should be pursued. The CCAC unanimously endorsed the CET grants proposal. Sean said he would need a letter supporting the application signed by CCAC Chair Elise Shearer. AGENDA ITEM#8: Brownfields Initiative Sean told the CCAC members Council gave the okay for the city to apply for a $25,000 grant from Business Oregon that will allow staff to lay the groundwork to go out for further funding in the fall to apply for a grant from the EPA. Staff recently discovered that Metro has collected a lot of data that is available to the city. This grant could pay for public engagement with the public and the property owners, education about Brownfields and to bring in people who have successfully developed Brownfields properties. AGENDA ITEM #9: Main Street Gateway Public Art The art sub-committee will meet with artist Brian Borello on May 22. Brian will have art proposals incorporating ideas he got from the people who attended the public meetings. The art sub-committee will vote on the proposals and their selections will come before the CCAC next. CCAC Meeting Minutes.for Wednesday,April 10,2013 Page 4 of 5 AGENDA ITEM#10: Executive Session Commission Chair Shearer recessed the regular meeting at 8:29 p.m. and read the script to open the Executive Session to discuss real property transactions in accordance with ORS 192.660(2)(e). AGENDA ITEM #11: Adjourn. At 8:45 p.m., the executive session closed. The regular meeting was reconvened and adjourned at 8:47 p.m. C.L. Wiley, CCAC Rec 'ng Secretary ATTEST: Elise Shearer, Chair CCAC Meeting Minutes for Wednesday,April 10,2013 Page 5 of 5