03/05/2014 - Packet m
Completeness Review
for Boards, Commissions
and Committee Records
CITY OF TIGARD
TTAC -Tigard Transportation Advisory Committee
Name of Board, Commission or Committee
March 5, 2014
Date of Meeting
I have verified these documents are a complete copy of the official record.
Joe Patton for Chris Wiley
Print Name
I
gnature
May 13, 2014
Date
City of Tigard
• Transportation Advisory Committee Agenda
MEETING DATE/TIME: March 5, 2014 -- 6:30 to 8:30 p.m.
MEETING LOCATION: Tigard Library, 2nd Floor Conference Room
1) Call to order Steve 6:30
Roll Call Chris
Approval of February 2013 Meeting Summary Steve
Visitor Comment Steve
2) Chair and Vice Chair Elections Mike 6:35
3) Budget Update Toby, Carissa & Mike 6:45
--Finance and Info Svcs Dir Toby LaFrance
--Sr Management Analyst Carissa Collins
--Streets &Trans Sr Project Eng Mike McCarthy
Action Item: Recommendation from TTAC to fund the Hall/McDonald
Intersections Improvements with city gas tax
4) Funding Information Review Mike & Carissa 7:15
5) Other Updates All 7:45
6) Adjourn Chair 8:00
Supporting materials/handouts
February 5, 2014 meeting summary
Funding Summary Matrix (from Mike McCarthy)
Transportation Alphabet Soup (acronyms) (from Mike McCarthy)
TRANSPORTATION ADVISORY COMMITTEE AGENDA— March 5, 2104
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 of 1
City of Tigard
TIGARD
Transportation Advisory Committee [TTAC] Meeting Summary
Wednesday,March 5, 2014, 6:30 PM— 8:30 PM
Tigard Library,2"`'Floor Conf. Room- 13500 SW Hall Blvd,Tigard, Oregon
MEMBERS PRESENT (9): Steven Bass (Chair), Karen Hughart (Vice Chair),
Mark Bogert, Don Schmidt, Elise Shearer, Evelyn Murphy,
Kevin Watkins, Erik Halstead (alternate) and Mark Carlton (alternate)
MEMBERS ABSENT (3): Karen Mohling,Tanya Firemoon,Jennifer Stanfield
OTHERS PRESENT: Neal Brown, local realtor and member of Tigard Downtown
Association
STAFF PRESENT: Mike McCarthy, Streets and Transportation Sr Project Engineer and
Chris Wiley, Sr Administrative Specialist
1. Call to Order: Chair Bass called the meeting to order at 6:34 pm
Roll Call— Chris
Approval of February 2014 Meeting Summary—the meeting summary was approved
Visitor Comment—None
2. Chair and Vice Chair Elections—Steve Bass was re-elected as Chair for the coming
year. Karen Hughart was re-elected to serve as Vice Chair for another year.
3. Budget Update (Attachments 1 & 2)
Action Item: Recommendation from TTAC to fund the Hall/McDonald Intersections
Improvements with city gas tax
TRANSPORTATION ADVISORY COMMITTEE SUMMARY—March 5,2014
City of Tigard 113125 SW Hall Blvd, Tigard OR 97223 503-6394171 1 www.geard-or�ov Page 1 of�3
I/TranrportationAdviso p,Committee/2014/03-Mar/03 05 14 Meeting Summay
A. Mike McCarthy outlined the project goals for the Hall/McDonald intersection
improvements. Elise Shearer made a motion for TTAC to forward the
recommendation to the city council to fund part of the Hall/McDonald Intersection
Improvements with a portion of the city gas taxes. Karen Hughart seconded. The
motion was unanimously passed by all committee members in attendance.
B. As an outcome of this conversation, Kevin Watkins asked if Finance Director Toby La
France could attend a future TTAC meeting to explain what formula is used to estimate
future gas tax revenues with consideration for such variables as an increase in hybrid vehicles,
shifts in the economy, the number of gas stations operating in the city limits, etc.
4. Funding Information Review (Attachments 3 &4)
Mike McCarthy explained where transportation funds come from and went over where those funds
are applied to transportation projects in Tigard. Evelyn Murphy said it would be helpful if TTAC
members could be notified when there are transportation meetings in the Washington County area
they might benefit from attending. Mike and Judith will try-to provide that.
5. Other Updates
A. Evelyn Murphy asked about the status on Washington County's proposal to add a vehicle
registration fee to help pay for roads. Washington County has the option to make that
decision in chambers or to put the proposal before the voters. Staff will check on the
status of the proposal.
B. Mike said the Main St/Green Street project Phase I continues and will take care of the
street improvements from the south end Main at Highway 99 to the railroad tracks. Phase
II will complete the Main Street improvements from the railroad tracks to the McDonalds
intersection and is planned for construction in a couple of years.
C. Walmart is working to stay on schedule and still hopes to open in the fall after they
complete their street improvements and other necessary work.
D. The State will start its project at the Highway 99 / I-5 interchange sometime in late March.
The project will add additional lanes and signage with more safety features for bikes and
pedestrians.
E. There is a ballot measure out now and people are encouraged to vote by next Tuesday.
F. Design of the Walnut St (116`h to Tiedeman) and Walnut/135th intersection is underway,
with construction planned for 2015.
G. Judith is holding a SW Corridor—Community Design meeting on Wednesday, March 19,in
the Town Hall from 6:30 to 8:30 p.m. Judith will follow up with an email to TTAC to
confirm the details.
TRANSPORTATION ADVISORY COMMITTEE SUMMARY—March 5, 2014
Cita,of Tigard 113125 SW1 Hall Blvd, Tigard OK 97223 503-639 4171 rvrvrv.tigard-or.�ov I Page 2 o f 3
I/Transportation<AdvisoD)Committee/2094/03-Mar/03 05 14 Meetih Summary
6. Adjournment
Steven adjourned the meeting at 8:05 pm.
�kk�q
Fog C "Chris"Wiley,=AC Meeting Secretary
414
ATTEST: Steven Bas/,Chairman
Recording Secretary's Note:To requests copies of the attachments to these minutes,please email:
christinew@tigard-or.gov
The next TTAC meeting will be held on Wednesday,April 2nd, at the Tigard Library 2nd
Floor Conference Room, 13500 SW Hall Blvd.from 6.30pm- 8.30pm.
TRANSPORTATION ADVISORY COMMITTEE SUMMARY—March 5,2014
City of Tigard I 13125 SIT'Hall Blvd, Tigard OIC 97223 503-6394171 1 avwzv.tigard-or. ov Page 3 of'3
I/Tran poyYationAdvisor3i Committee12014103,VarI03 05 14 Meeting Summag
City of Tigard
Memorandum
To: Members of Tigard Transportation Advisory Committee
From: Carissa Collins, Sr. Management Analyst
Re: Request for TTAC Recommendation for Designated Use of City Gas Tax
Date: March 5, 2014
The purpose of this memo is to request that the TTAC provide a recommendation to designate
the use of City Gas Tax to secure funding for a high priority project in the proposed five-year
capital improvement plan (CIP). The city is in the process of finalizing the Proposed Budget for
Fiscal Year 2015. As part of that process, the city is developing the next five year CIP, a process
that TTAC assists through the prioritization of transportation system projects.
Problem
In developing the CIP, the following project has recently identified funding difficulty:
• The Hall Boulevard/McDonald Street Intersection Improvement is being proposed in
the CIP in fiscal years 2017 and 2018. This project is the highest priority of both TTAC
and staff. The project requires over $8 million in Transportation Development Tax
(TDT) funding which places the fund in a negative fiscal position in fiscal year 2018.
Without a change in costs or funding sources, the project is likely to be delayed due to
the fiscal pressure it creates on the Transportation Development Tax Fund.
Potential Solution
Tigard has a $0.03/gallon city gas tax on every gallon of gas sold in the city limits. These
revenues are maintained in the City Gas Tax Fund. The current use of the fund is paying for
debt service on the Greenburg/Main St./Pacific Hwy intersection improvements through FY
2020. In addition, $1 million of funds has been committed to the improvements at 72nd Ave
and Dartmouth Street. After making payments for Greenburg/Main/Pacific Hwy each year, the
fund balance in the fund is growing by about $500,000 per year and there is an anticipated $1
million in available fund balance at the beginning of fiscal year 2015. With a recommended
designation by TTAC, Tigard could use available City Gas Tax funds to contribute to the
project listed below:
• For the Hall/McDonald project, Tigard could use $2.5 million of City Gas Tax use of
fund balance. As currently estimated, the city would also issue $2.5 million in debt to be
paid over a ten year period from City Gas Tax. By designating use of City Gas Tax, it
will relieve pressure on the Transportation Development Tax Fund.
1 1 P a g e
TTAC's Role
Council has given the TTAC a strong recommendation role in the use of City Gas Tax. In
TMC 3.165.270.3 it states, "...all funds collected pursuant to this chapter shall be maintained in the Tigard
City Gas Tax Fund until such time as the Transportation Advisory Committee designates apriority pr ject for
the use of such funds."
By designating the Hall Boulevard/McDonald Street Intersection Improvements for use of City
Gas Tax at the March 5, 2014 meeting, staff can include this project in the Proposed Capital
Improvement Plan to be considered by budget committee on April 21, 2014. In addition, the
exact dollar amount and mix of City Gas Tax with other transportation funding sources will be
determined as we get closer to the project date.
Financial Information
Below are the financial forecasts for the City Gas Tax Fund and the Transportation
Development Tax Fund as currently drafted in the Proposed Budget for FY 2015 and as
amended through the use of the City Gas Tax Fund for the designated project as requested in
this memo. The following graphs display the fiscal impact of the request using the highest likely
amounts of City Gas Tax. As we get a clearer picture of the project costs and available
resources, the amount of City Gas Tax will be defined and may decrease. It is likely that the
Hall/McDonald project may need to include issuance of short term debt. The City Gas Tax
Fund has capacity to issue additional debt.
With TTAC's designation of the projects, Tigard can enhance project delivery and balance out
the use of available transportation funding sources.
21 Page
Exhibit A: This is the City Gas Tax Fund forecast as currently contained in the draft Proposed
Budget. The graph shows the use of payment of debt on Greenburg/Main/Pacific Hwy project
as well as the $1,000,000 authorized by TTAC for use on the 72nd Ave/Dartmouth St.
Intersection project. Expenditures are reflected by the red line and revenues of approximately
$800,000 displayed as the green line. The result is the fund balance is growing steadily by
$500,000 as shown in the blue bar.
City Gas Tax Fund Forecast
2011 2012 2013 2014 2015 2016 2017 2018 2019
Annual Expenditures 2,630,000 330,000 330,000 810,000 1,050,000 320,000 320,000 320,000 320,000
Annual Revenues 640,000 820,000 870,000 790,000 810,000 830,000 840,000 870,000 900,000
Ending Fund Balance 440,000 1,000,000 1,550,000 1,530,000 1,290,000 1,800,000 2,320,000 2,870,000 3,450,000
City Gas Tax Fund Forecast
Requested
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
2011 2012 2013 2014 2015 2016 2017 2018 2019
�Ending Fund Balance -Annual Expenditures -Annual Revenues
Exhibit B: This is the forecast for the City Gas Tax amended to include use of City Gas Tax for
the Hall/McDonald Intersection project in the amount of$2.5 million in FY 2017 plus annual
debt service payments on $2.5 million over 10 years starting in 2018. The result is a City Gas
Tax fund that is still healthy.
31 Page
City Gas Tax Fund Forecast i
2011 2012 2013 _ 2014 2015 2016 2017 2018 2019
Annual Expenditures 2,630,000 330,000 330,000 810,000 1,050,000 320,000 1,570,000 1,570,000 320,000
Annual Revenues 640,000 820,000 870,000 790,000 810,000 830,000 840,000 870,000 900,000
Ending Fund Balance 440,000 1,000,000 1,550,000 1,530,000 1,290,000 1,800,000 1,070,000 370,000 950,000
City Gas Tax Fund Forecast
Requested
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
2011 2012 2013 2014 2015 2016 2017 2018 2019
Ending Fund Balance —Annual Expenditures —Annual Revenues
Exhibit C: This is the forecast for the Transportation Development Tax Fund as currently
contained in the draft Proposed Budget for FY 2015. Due to the use of over $8 million in FY
2017 and 2018, the fund balance goes negative in FY 2018. This will cause financial pressure to
delay the Hall/McDonald Intersection Improvement project without cuts in the project scope
or the addition of other funding sources.
Transportation Development Tax Forecast
2011 2012 2013 2014 2015 2016 2017 2018 2019
Annual Expenditures 40,000 20,000 220,000 790,000 800,000 450,000 2,690,000 5,520,000 10,000
Annual Revenues 330,000 510,000 1,100,000 1,110,000 1,170,000 1,230,000 1,350,000 1,480,000 1,630,000
Ending Fund Balance 470,000 950,000 1,830,000 2,160,000 2,520,000 3,300,000 1,960,000 (2,080,000) (460,000)
Transportation Development Tax Forecast
Requested
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2011 2012 2013 2014 2015 2016 2017
(1,000,000)
(2,000,000)
(3,000,000)
Ending Fund Balance —Annual Expenditures —Annual Revenues
4Page
Exhibit D: Displays the forecast for the Transportation Development Tax Fund after moving
$2.5 million in project costs to the City Gas Tax plus borrowing$2.5 million leaving about $3
million to be funded by TDT. This will create a healthy fund balance and remove fiscal pressure
to delay the Hall/McDonald Project.
Transportation Development Tax Forecast
2011 2012 2013 2014 2015 2016 2017 2018 2019
Annual Expenditures 40,000 20,000 220,000 790,000 800,000 450,000 1,440,000 4,270,000 10,000
Annual Revenues 330,000 510,000 1,100,000 1,110,000 1,170,000 1,230,000 1,350,000 1,480,000 1,630,000
Ending Fund Balance 470,000 950,000 1,830,000 2,160,000 2,520,000 3,300,000 3,210,000 420,000 2,040,000
Transportation Development Tax Forecast
Requested
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000 —
0
2011 2012 2013 2014 2015 2016 2017 2018 2019
Ending Fund Balance —Annual Expenditures —Annual Revenues
5Page
City of Tigard Funds Used For Transportation
Estimated Annual
Name Source Amount Used For
Street Maintenance Crews;repairs and
power for streetlights and signals;staff time
Tigard's share of Oregon's statewide gas tax on transportation issues; (totals about
Gas Tax and vehicle registration fees $3,000,000 $2.3m);capital projects
Capital projects designated by TTAC
City Gas Tax Ti d's own 3 cents per gallon as tax (����/Greenburg/1�Iain Debt Payment
: p g g $700,000 $250,000 annually)
`Washington CountN,ordinance requires
developers to pay based on their trip
Transportation generation to offset part of their impact on the
Development Tax transportation system;Tigard receives the fees Capital projects adding capacity to the
(TDT) paid for developments in Tigard $500,000 transportation system
Traffic Impact Fee Some funds budgeted for 72nd/Dartmouth
(TIF) Previous version of TDT $0 and 99W/Gaarde/McDonald
Paid by propem owners as part of their utility
Street Maintenance bills;$5.83 per month per house, Street paving($1.7m) and right-of-way
Fee corresponding amount for businesses $1,800,000 maintenance ($100k)
2/11/14 Annual Available for Capital Projects About$1,700,000
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Hall / McDonald Intersection Improvement
Description: Construct capacity improvements at the intersection of Hall Blvd and McDonald St. This
would likely include a southbound right turn lane,second southbound through lane (extending to Bonita),
extension of the eastbound right turn lane, and a second northbound left turn lane and the corresponding
receiving lane on McDonald. Sidewalks and bike lanes would be included throughout the project area.
Reasons to Construct: Congestion; Significant delays are observed at this intersection, particularly in the
afternoon peak hour. Complete the requirement for a southbound right turn lane conditioned by ODOT
on the library construction.
Daily Traffic Volume: 17,500 (Hall South); 14,000 (Hall North); 11,000 (McDonald)
Project Area Crashes (2007-11): Total: 24 Injury: 10 Ped: 0
Functional Classification:Arterials Intersection Level of Service (LOS): F (PM Peak)
Funding: Partially funded in adopted 13-18 CIP,but being reprioritized because work has not started on
the project yet.
Jurisdiction: Hall Blvd is a State Highway;it is not Tigard's responsibility to maintain Hall Blvd.
McDonald is a city street.
Pedestrian/Cyclist Subcommittee Benefit Rating (0 to 10 Scale): 4
3/5/2014 9:20 AM 030514 TTAC MEETING
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