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09/04/2013 - Packet "I Completeness s Review for Boards, Commissions and Committee Records CITY OF TIGARD TTAC Tigard Transportation Advisory Committee Name of Board, Commission or Committee Sep 4,2013 Date of Meeting C.L. Wiley Print Name �r Signatu e 11/18/2013 Date City of Tigard Transportation Advisory Committee Agenda MEETING DATE/TIME: September 4, 2013 -- 6:30 to 8:30 p.m. MEETING LOCATION: Tigard Library,2nd Floor Conference Room 1) Cull to order Steve 6:30 Roll Call Chris Approval of August 7 Meeting Summary Steve Visitor Comment Steve 2) Project Prioritization/CI? Staff 6:45 3) Prep for Sept 17 Joint Council/TTAC meeting Staff/All 7:15 Recommended changes to bylaws TTAC role in Project Prioritization/CIP TTAC recommendation on potential County Vehicle Registration Fee 4) Other Updates All 8:00 5) Adjourn Steve 8:15 Supporting materials/handouts August 7, 2013 meeting summary Updated Draft Bylaws (reflecting August 7 meeting) Outline for Council/TTAC joint meeting TRANSPORTATION ADVISORY COMMITTEE AGENDA— September 4,2013 Cityof Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 503-639-41"1 1 wv-w.tigard-or.gov I Page 1 of 1 City of Tigard 41 Transportation Advisory Committee [TTAC] Meeting Summary Wednesday,September 4,2013, 6:30 PM—8:30 PM Tigard Library,2"tl Floor Conf. Room- 13500 SW Hall Blvd,Tigard,Oregon MEMBERS PRESENT (4): Steven Bass (Chair), Karen Hughart(Vice Chair), Mark Bogert,Dennis Mitchell MEMBERS ABSENT (5): Mike Stevenson,Don Schmidt, George Hetu, Evelyn Murphy, and Jennifer Stanfield OTHERS PRESENT City Councilor Marc Woodard, liaison to the TTAC and Elise Shearer, CCAC representative STAFF PRESENT: Mike McCarthy, Streets and Transportation St Project Engineer, Carissa Collins,Sr Management Analyst;Toby LaFrance, Finance and Information Services Director; Chris Wiley,Sr Adininistrative Specialist 1. Call to Order 6:34 pm—Chair Steven Bass Roll Call —Chris Approval of August 7 Meeting Summary—as there was no quorum of members at this meeting who had participated in the August meeting the minutes could not be approved. Chris will ask for an electronic vote from the August roll. Visitor Comment—None. 2. Project Prioritization/CIP (see Attachment 1 to these minutes) A. Toby met with Council on August 20 and they asked for some changes to the CIP process. Council members said the first time they see the CIP is when the prioritization is already accomplished and it is introduced in the budget. Council members would like to see the CIP recommendations earlier in the process. Toby TRANSPORTATION ADVISORY COMMITTEE SUMMARY—September 4,2013 City of Tigard 113125 S V Hall Blvd, Tigard OR 97223 X503-6394171 1 waw.gurd-argo, IPage Iof3 I/TraruportaFionrldvisry Committee/2093/09-Sep/09 04 13 Meeting Summary explained that for committees; the Parks and Recreation Advisory Board (DRAB) looks at CIP projects related to parks, TTAC looks at CIP projects related to transportation, etc. During the month of September, staff is taking input from citizens. Staff also makes recommendations. Input from all sources carries equal weight. During the month of October, staff will take a look at the data and develop a manageable list so projects can start being prioritized. Toward the end of October, the beginning of November, staff will send the CIP list to Council for their first look. Council will ensure the priorities they've heard from the community are included. Council will be asking staff and committees when they look at their ratings, their rationales for why they put one project ahead of another. Once the CIP priorities are established, they will be worked into the budget. Councilor Woodard said it is the ultimate responsibility of the Council to ensure priorities are up to date with real world needs and the current economy. B. Toby said generally for TTAC, CIP prioritization is a two-step process. Mike McCarthy brings a list of projects to be considered for prioritization. The second step is for the TTAC members to review the data and return their priorities list to Mike. The TTAC should then identify their top fire selections and include a written justification for their choices. The target is to have the TTAC data in by mid- December so staff can keep the process moving forward. Mike McCarthy said perhaps the rating sheet can be redesigned to include a column for the rationale. C. After the CIP priority list is completed, staff will explain to TTAC what is funded and what resources may be available to fund other projects or how projects might be rolled together so more can be accomplished with the same dollars. D. Councilor Woodard thanked the committee members for the great job they do supporting the city council. 3. Joint Council/TTAC meeting in September The committee members worked on their outline for the joint meeting coming up on September 17 and discussed which committee members would address each of the specific outline topics. Although a few members were unable to attend, they left messages to let the committee know their areas of interest. A draft will be sent out to all the TTAC members for their review and finalization. 4. Other Updates—Mike McCarthy updated the TTAC members on the following projects: A. Walmart is doing roadwork around the 72"d/Hunziker intersection. B. The 92nd Avenue sidewalk to Cook Park construction started last week. It's planned to be completed in October. TRANSPORTATION ADVISORY COMMITTEE SUMMARY—September 4,2013 Cdt3 ofTigard 113125 SW/Hall Blvd, Tigard OR 97223 503-639-4171 1 www.t$ rd-or y Page 2 of 3 1/Tranrporlation.Advisovy Commiltee/2013/09-SepI09 04 13 Meeting Summary C. The 99/Gaarde/McDonald intersection is up to 60% design. Right-of-way costs are coming in higher than expected. D. At Walnut Street, staff will be looking at two concepts: (1) Walnut/135th intersection for a signal or a roundabout and all the attendant considerations and (2) a segment in front of Towler School; considering a 3-lane section all the way through or narrow down to a 2-lane section in places (delete center turn lane),or will the street have too much traffic to delete the center turn lane? E. Staff is putting together the list of streets to pave next summer. =TAC members can let Mike know if they have any recommendations. F. Elise Shearer asked if the city could patch the crosswalk that crosses Tigard Street by Sherrie's Jewelry Box. Mike said they will try to get some temporary patching in to hold things over until the big job next year. G. Fanno Creek Trail connection work is going on now at the Grant Street end. There will also be bike access. H. Work continues on the SW Corridor plan. 5. Adjournment Steven adjourned the meeting at 8:14 pm. CL"Chris"Wiley,T6 Meeting Secretary ,ATTEST: Steven Bass,Chairman The October 2013 TTAC meeting was cancelled. The next TTAC meeting will be held on Wednesday,November 6, at the Tigard Library 2°dFloor Conference Room, 13500 SW Hall Blvd.from 6:30pm - 8:30pm. TRANSPORTATION ADVISORY COMMITTEE SUMMARY-September 4,2013 Csty of Tigard 113125 SWHa(lBlvd, Tigard OR 97223 503-63914171 1 wzma gZard-or.Lo Page 3 of3 I/TransportadonAdoisog Committee12013109-Sep/09 04 13 Meeting Summary e City of Tigard Memorandum To: Mayor& Council Members From: Carissa Collins, Sr. Management_analyst Re: Capital Improvement Program (CIP) Process Date: August 22, 2013 Staff discussed the current process for prioritizing capital improvement projects at the council workshop on August 20, 2013. Staff asked if council would like to be involved in ranking projects just as the Tigard Transportation Advisory Committee (TTAC) and Parks and Recreation Advisory Board (DRAB) do for the transportation and parks projects. Council direction for staff is as follows: 1) Council will be given the list of the projects that will be prioritized. The purpose is to allow- Council to add projects they feel are necessary. This could be completed in the late Oct / early Nov timeframe via Council Newsletter. 2) Council will be given the final results of the prioritization process. In addition,a justification will be included for the top 5 priority projects by the PRAB and TTAC in order to provide the rationale for their rankings. These minor changes in process will give Council the opportunity to perform a final adjustment to the priority order. This can be performed in January at a Study Session. If you have any question or concerns,please feel free to contact me at 503-718-2643. Thank you. 09 04 2103 TTAC Meeting Summary Attachment 1 (1 s/s pg)