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08/18/2014 - Minutes CITY OF TIGARD PLANNING COMMISSION Meeting Minutes August 18, 2014 CALL TO ORDER President Rogers called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. ROLL CALL Present: President Rogers Vice President Fitzgerald Commissioner Doherty Commissioner Enloe Alt. Commissioner Goodhouse Alt. Commissioner Mooney Commissioner Muldoon Commissioner Ouellette Commissioner Schmidt Absent: Commissioner Feeney; Commissioner Gaschke Staff Present: Kenny Asher, Community Development Director; Sean Farrelly, Redevelopment Project Manager; Susan Shanks, Senior Planner, Doreen Laughlin, Executive Assistant;Joe Patton, Sr. Administrative Specialist COMMUNICATIONS Tigard Triangle CAC is going well according to Commissioner Fitzgerald. She is looking forward to public meetings in September. She'd also attended the Burnham project meeting on August 11 and said that also looks to be going well. CONSIDER MINUTES August 4th Meeting Minutes: President Rogers asked if there were any additions, deletions, or corrections to the August 4th minutes; there being none, Rogers declared the minutes approved as submitted. BRIEFING—Brownfields Grant Redevelopment Project Manager Sean Farrelly was introduced and announced that the City had been awarded a U.S. Environmental Protection Agency (EPA) Brownfields Assessment Grant. They'd been notified of the award in May of 2014. It is a very competitive grant and there needed to be a show of community support. The city had letters of support from sixteen community organizations, five government agencies, as well as elected officials. $400,000 was awarded. With that money, the City can inventory, assess, and plan for the clean-up of Page 1 of 3 potential brownfields. Sean presented a PowerPoint presentation (Exhibit A). He defined "Brownfield" as an "underused industrial or commercial property that is potentially contaminated—especially one that's considered for redevelopment. It doesn't have to be contaminated—it just has to have the perception of being contaminated due to a previous use. Sean went on to talk about the public health benefits of cleaning up these properties. He explained the benefits of bownfield redevelopment- some of which are eliminating health and safety hazards; bringing new jobs and investment into the community; and increasing property values. QUESTIONS AND COMMENTS FROM THE COMMISSIONERS Commissioner Doherty— "Are there any plans or any need to go through and inventory our industrial area on 72nd?"Yes,we're planning on doing an inventory of the City's commercial and industrial areas to get a handle on that. BRIEFING—RIVER TERRACE Senior Planner Susan Shanks was introduced and explained that she'd been hired about 10 months ago with her main task being to manage the River Terrace project. She said the last update before this Planning Commission was back in October when she had just started. This meeting tonight is to inform the commissioners of what's gone on since that time. She said that this will be informational and will cover a lot of ground. She said that they would talk about what the Planning Commission's role is moving forward with the River Terrace Project —which will be much more substantial than it has been in the past. She explained that this is the first of two informational briefings to basically help prepare them for the public hearings that will come up in November on the River Terrace Community Plan project. This briefing is to provide a big picture context as well as to let them know about the infrastructure Master Planning effort that's been undertaken; and also the commission's overall role in the project as it moves forward. The next meeting will be more detailed and will dive into the specific documents that they'll be reviewing during the public hearing process — so they'll have an opportunity to ask questions. In about a month's time she and Associate Planner, Marissa Grass, will be coming back to explain their particular role and some very specific documents in more detail. She said she would be talking tonight about the very big picture the "universe" that they may not actually see—that's not going to come before the commission, but that she thinks is important for them to understand as they do then review the documents that they will be reviewing in a public hearing. The first public hearing is scheduled for November 17th. At this time she went over a document that she'd included in their packet—Attachment 1 (Exhibit B) which is a table of documents with a swath of green in the middle. She spoke to the document and referred to it as the "universe" of the River Terrace Planning Project as it's broken out into various documents. The commissioners will have a role with some of them in reviewing and adopting - and others they won't—but she wanted to give them this context so they would understand how things fit into the larger scheme of things. She also went over Attachment 2 (Exhibit C) which is a timeline overview. Susan then distributed a hardcopy packet of the key infrastructure maps from the five Master Plans that have been developed. She spoke through the various infrastructure systems utilizing those maps and explained that the Master Plans relate specifically to different systems that Page 2 of 3 need to be in place in order for development to occur— such as water and sewer, and storm water management facilities, parks, and a transportation system. Susan went into depth with information about the Master Plans. At the end of her presentation she mentioned that they will be hearing more about River Terrace at the September 15th Planning Commission meeting. OTHER BUSINESS - None ADJOURNMENT President Rogers adjourned the meeting at 8:02 p.m. ccl Doreen Laughlin, Planning Commission Secretary ATTES 1 : Preside t Jaso Page 3 of 3 ATTACHMENT 1 Overview of River Terrace Planning Documents DOCUMENT ADOPTION STATUS OPTION DECISION MAKER MECHANISM I.RIVER TERRACE INFRASTRUCTURE MASTER PLANS k Water ADOPTED Resolution Council Sewer ADOPTED Resolution Council Stormwater Target: Aug 2014 Resolution Council Parks1 Target: Dec 2014 Resolution Council Transportation Target: Dec 2014 Ordinance (Planning Commission) Council II. RIVER TERRACE COMMUNITY PLAN DOCUMENTS River Terrace Target: Dec 2014 (Planning Commission) Community Plan Effective Date: TBD Ordinance Council Comprehensive Plan Target: Dec 2014 Ordinance (Planning Commission) and Zoning Maps Effective Date: TBD Council Natural Resource Maps Target: Dec 2014 Ordinance (Planning Commission) Effective Date: TBD Council III. IMPLEMENTATION PROJECTS River Terrace (Planning Commission) Code Amendments Target: Dec 2014 Ordinance Council River Terrace Infrastructure Funding Target: Dec 2014 Resolution Council Strategy River Terrace Public Improvement Target: Dec 2014 Administrative City Engineer Design Standards Staff Review Citywide Stormwater Administrative Target: Dec 2014 City Engineer Model and Standards Staff Review Citywide Infrastructure Resolution& Financing Project2 Target:July 1, 2015 Ordinance Council Notes: 1. The green highlighted rows identify those documents that will be combined into one River Terrace Community Plan document package for City Council review in December. 2. The Infrastructure Financing Project will include a separate analysis and potentially a separate adoption action for each infrastructure system,but any new fees or SDCs that result from this project are planned to be in place by July 1, 2015. RTCP Project Update—Attachment 1 Page 1 of 1 River Terrace Community Plan ADOPTION PROCESS MAY to AUGUST SEPTEMBER OCTOBER starting NOVEMBER May—June September October November Water & Sewer Funding Strategy Funding Strategy Community Plan, Public Comment Period '•-• Draft Proposal Available 9/9 •-• Stakeholder Briefing 10/1 •-• Funding Strategy, Council Briefing City Council Workshop Stakeholder&Community Parks & Transportation Adoption 9/23 Discussion 10/15 Planning Commission Public Stakeholder Hearing 11/17 Recommendation 10/29 City Council Public Hearing June—July September 12/16 Parks & Transportation Community Plan October Public Comment Period Draft Plan Available 10/2 Community Plan Adoption Hearings Council Briefing Comment Period 10/2-10/30 "' dJuly—August September Stormwater Community Development Community Plan Review Public Comment Period Code Amendments •-•• Council Briefing Draft Amendments Adoption Available 10/2 August Community Plan Development Planning Commission Infrastructure Plans Briefing "" 8/18 Infrastructure Plan Review